Page 1 Plain-paper digital Fax/Copier/Printer/Scanner Scanner and Fax Guide Please read this guide before operating this machine. After you finish reading this guide, keep it handy for easy reference.
Page 2 Chapter 1 Basic Scan Functions Chapter 2 Advanced Scan Functions Chapter 3 Basic Fax Functions Chapter 4 Advanced Fax Functions Chapter 5 Specifying Destinations Chapter 6 Communication Management Chapter 7 Device Settings...
Page 3: Table Of Contents
Contents How to Read This Manual ..................vi Symbols ........................vi Key Descriptions ......................vii Screens ........................vii Chapter 1 Basic Scan Functions Basic Scanning ......................1-2 Scanning to an E-mail Address ................1-2 Scanning to a Shared PC Folder ................1-4 Scanning to a User ....................1-7 Scanning to USB Memory ..................1-9 Scanning to an FTP Server ...................1-12 Scanning to a Printer ....................1-16...
Page 4 Scanning Documents Using a TWAIN Box............2-43 Storing Documents in a TWAIN Box ..............2-43 Deleting Stored Documents ..................2-44 Changing the Settings for a TWAIN Box .............2-46 Importing the Data in a TWAIN Box ..............2-48 Chapter 3 Basic Fax Functions Initial Setup (User Install) ..................3-2 Registering the User Install ...................3-3 Basic Faxing .......................3-16 Transmitting Faxes ....................3-16...
Page 5 Transmitting Faxes to a Fax Server (E-mail Gateway) ........4-20 Polling Communications ..................4-21 F-Code Communications ..................4-26 Registering F-Code Boxes ..................4-26 Transmitting Using Sub-Addresses (F-Code Transmission) ......4-37 Storing Documents in a Bulletin Box ..............4-40 Security Functions ....................4-47 Restricting Fax Destinations (Closed Transmission) ..........4-47 Checking the Destination Machine’s Number Before Transmission ....4-48 Entering the Destination Twice Before Transmission (Confirmation Dial) ..4-49 Security Reception ....................4-51...
Page 6 Chapter 7 Device Settings Registering Destinations ..................7-2 Registering / Editing Address Book Destinations ..........7-2 Registering / Editing Groups ................7-12 Registering / Editing Folder Shortcuts ..............7-15 Registering / Editing FTP Server Shortcuts ............7-20 Registering a Color Printer ..................7-25 Registering Favorite Destinations................7-31 Specifying Default Settings ...................7-34 Specifying Default Scanner Settings ..............7-34 Specifying Default E-mail Transmission Settings ..........7-38...
Page 7: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used with the items where important operational and safety information must be observed. Symbol Meaning Describes warnings to protect yourself and others from serious or potentially Warning fatal injury if you handle the machine incorrectly.
Page 8: Screens
Touch panel keys „  Enclosed in [ ], for example, [Auto]. Screens This manual uses the screens of the MFX-2590 standard model, unless otherwise stated. The screens you see may differ, depending on the options installed. How to Read This Manual...
Page 9 viii How to Read This Manual...
Page 10 Chapter Basic Scan Functions Basic Scanning ......................1-2 Scanning to an E-mail Address ................1-2 Scanning to a Shared PC Folder ................1-4 Scanning to a User ....................1-7 Scanning to USB Memory ..................1-9 Scanning to an FTP Server ...................1-12 Scanning to a Printer ....................1-16 Basic Scan Settings ....................1-19 Setting the Document Type ..................1-19 Setting the Contrast....................1-20...
Page 11: Basic Scanning
Basic Scanning Scanning to an E-mail Address You can attach the data for a scanned document to an e-mail for transmission. Internet Internet Load the document, and press <Scan>. • For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s Guide.
Page 12 Specify the destination. For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Press <Start>. • If you selected a destination from the address book, this step is not required. • If you loaded the document in the ADF, this concludes the procedure. If you loaded the document on the document glass, load the next document, and press [Next Doc].
Page 13: Scanning To A Shared Pc Folder
Scanning to a Shared PC Folder You can save a scanned document to a shared folder in a computer on the network. Shared 2 Shared 1 Network Note The folder to register must have shared folder settings specified on the computer you are using in advance.
Page 14 Press the [PC/USB] tab, and then [Folder]. Press [Browse]. The list of computers or networks is displayed. • If the target folder has been registered as a shortcut in advance, select it from the list of shortcuts. • If the target folder is registered in the [Faves Destination] tab, you can select it from the [Faves Destination] tab.
Page 15 Repeat steps 4 to 5 to specify all the destinations. • You can also specify e-mail addresses, FTP servers, user boxes, and the shared box as destinations. • To confirm a specified destination, press [Location]. For details on confirming destinations, refer to “Confirming Specified Destinations”.
Page 16: Scanning To A User
Scanning to a User You can store a scanned document in a box in the memory of the machine. Registered users can download the data from a computer using a Web browser and transmit it via e-mail. There are two types of boxes that scanned documents can be saved to. •...
Page 17 Press the [PC/USB] tab, and then [User]. Specify the destination. • To specify a user group, press the [Group] tab and then specify the group. • If destinations are registered in the [Faves Destination] tab, you can also select a destination from the [Faves Destination] tab.
Page 18: Scanning To Usb Memory
Scanning to USB Memory You can save a scanned document to USB memory connected to the machine. USB memory Note • Only USB memory formatted with FAT12, FAT16, or FAT32 can be used. • USB memory with a security function, memory card readers connected via USB, USB memory via an extension cable and USB hub, and USB memory that does not meet the USB standards, are all unsupported.
Page 19 Connect the USB memory to the machine. Specify advanced settings such as changing the file format, as necessary. (See page 2-4.) Press <Start>. If you loaded the document in the ADF, this concludes the procedure. If you loaded the document on the document glass, load the next document, and press [Next Doc].
Page 20 When the message “Scan Ready” is displayed on the screen, remove the USB memory. Note If you connect USB memory when the machine is in the ready state, the [Scan to USB Memory] and [USB Memory to Print] buttons are displayed. Press [Scan to USB Memory], and perform the procedure in steps 4 to 7.
Page 21: Scanning To An Ftp Server
Scanning to an FTP Server You can save a scanned document to a specific folder on an FTP (File Transfer Protocol) server. FTP Server Network Load the document, and press <Scan>. • For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s Guide.
Page 22 Press [Host]. • If the target FTP server has been registered as a shortcut in advance, select it from the list of shortcuts. • If the target FTP server is registered in the [Faves Destination] tab, you can select it from the [Faves Destination] tab.
Page 23 Enter the user name, and press [Enter]. • Up to 64 characters can be entered. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. Press [Password]. Enter the password, and press [Enter]. • Up to 28 characters can be entered.
Page 24 Press <Start>. • If you selected a destination from the list of shortcuts, this step is not required. • If you loaded the document in the ADF, this concludes the procedure. If you loaded the document on the document glass, load the next document, and press [Next Doc].
Page 25: Scanning To A Printer
Scanning to a Printer You can transmit a scanned document to another printer for printing via a computer. Color printer Network Note • To use this function, it is necessary to install the “Scan to Print Monitor” utility software in a computer in advance, and register the printer and MFP to use in Scan to Print Monitor.
Page 26 Press the [Application] tab, and then [Scan to Print]. Select the printer. To sort the output, press [Sort]. Enter the number of copies to print using the numeric keys. Press <Start>. If you loaded the document in the ADF, this concludes the procedure. Basic Scanning 1-17...
Page 27 If you loaded the document on the document glass, load the next document, and press [Next Doc]. To finish scanning, press [Complete]. Repeat step 8 to scan all the documents. To finish scanning, press [Complete]. 1-18 Basic Scanning...
Page 28: Basic Scan Settings
Basic Scan Settings Select the document type, contrast, and resolution, etc. according to the document and its text. Note You can also change the default settings, as necessary. (See page 7-34.) Setting the Document Type Set the document type to scan with according to the document. Text: Select this when you want to scan text.
Page 29: Setting The Contrast
Select the desired document type, and press [Enter]. Specify the destination, and press <Start>. • For details on the procedure, refer to “ Basic Scanning”. (See page 1-2.) • If you loaded the document in the ADF, this concludes the procedure. •...
Page 30: Setting The Resolution
Press [Contrast]. If [Contrast] is not displayed, press the [Advanced] tab and then select [Contrast]. Select the desired contrast, and press [Enter]. Specify the destination, and press <Start>. • For details on the procedure, refer to “ Basic Scanning”. (See page 1-2.) •...
Page 31: Setting The Scan Format
Press [Resolution]. If [Resolution] is not displayed, press the [Advanced] tab and then select [Resolution]. Select the desired resolution, and press [Enter]. Specify the destination. • For details on the procedure, refer to “ Basic Scanning”. (See page 1-2.) • If you loaded the document in the ADF, this concludes the procedure.
Page 32 Press [Color]. • Scan format switches between “Mono” and “Color” each time you press [Color]. • If [Color] is not displayed, press the [Advanced] tab and then select [Color]. Specify the destination, and press <Start>. • For details on the procedure, refer to “ Basic Scanning”.
Page 33: Scanning On The Basic View
Scanning on the Basic View The basic view enables you to transmit a scanned document to an e-mail address registered in advance, without worrying about any complicated functions. Note For details on registering e-mail addresses, refer to “Registering / Editing Address Book Destinations”.
Page 34 Press [ Location] to confirm the destinations specified in step 3. • If you do not want to confirm the destinations, proceed to step • To delete a specified destination, select the destination to delete, and press [Delete] and then [Enter].
Page 35 1-26 Scanning on the Basic View...
Page 36 Chapter Advanced Scan Functions Introduction to Advanced Functions ..............2-2 Advanced Scan Features ..................2-4 Checking a Scanned Image (Preview) ..............2-4 Specifying the Scan Size (Scan Size) ..............2-6 Zoom Scanning (Zoom) ....................2-7 Transmitting to Multiple Destinations (Broadcast) ..........2-9 Scanning the Next Document (Next Doc.) ............2-11 Duplex Scan ......................2-12 Adjusting the Scan Color (Color Adjustment) .............2-14 Editing the Message for Transmission (E-Mail Subject) ........2-22...
Page 37: Introduction To Advanced Functions
Introduction to Advanced Functions This product includes the following scan functions. Preview You can check the scanned document image on the screen before transmitting or saving (See page 2-4.) Scan Size You can transmit or save an image scanned using a scan size set in advance. This is useful when you want to scan a part of the document or want to specify the document size.
Page 38 Attachment You can attach a file on the network (Word, Excel, etc) when transmitting or scanning a document. (See page 2-28.) File Format You can select the file format (TIFF, PDF, etc) for sending. (See page 2-30.) Scan Path Notification You can receive an e-mail regarding the location that the scanned document was saved to.
Page 39: Advanced Scan Features
Advanced Scan Features Checking a Scanned Image (Preview) You can check the scanned document image on the screen before transmitting or saving The items that can be checked are indicated below: • Document image : The image for the displayed document •...
Page 40 (For a duplex document) • The first document image is displayed on the screen. • If you performed duplex scanning, the document image for both the front and back sides is displayed. • If series copying was set, the document image for the two divided pages is displayed. •...
Page 41: Specifying The Scan Size (Scan Size)
Specifying the Scan Size (Scan Size) You can transmit or save an image scanned using a scan size set in advance. This is useful when you want to scan a part of the document or want to specify the document size.
Page 42: Zoom Scanning (Zoom)
Press [Scan Size]. Select the scan size, and press [Enter]. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Zoom Scanning (Zoom) You can transmit or save an image scanned with an enlargement ratio or reduction ratio. Note •...
Page 43 Press [Zoom]. Select an enlargement ratio or reduction ratio, and press [Enter]. • You can press [+] and [-] to set a free zoom ratio. • You can use the numeric keys to set a free zoom ratio. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”.
Page 44: Transmitting To Multiple Destinations (Broadcast)
Transmitting to Multiple Destinations (Broadcast) You can transmit to multiple destinations with a single operation. You do not need to scan the document repeatedly for each individual destination. Note • If you want to transmit to registered destinations, enable the Broadcast function. If you want to specify destinations using other methods, you can specify multiple destinations even if the Broadcast function is disabled.
Page 45 Select [ON], and press [Enter]. Specify the destination. • For details on specifying the destination for Scan to e-mail, refer to “ Specifying Destinations”. (See page 5-2.) • For details on specifying other destinations, refer to “ Basic Scanning”. (See page 1-2.) Repeat step 5 to specify all the destinations.
Page 46: Scanning The Next Document (Next Doc.)
Scanning the Next Document (Next Doc.) You can transmit or save separate documents scanned in a row as a single set of data. Since you can scan using both the document glass and the ADF, this is useful for transmitting / saving a combination of documents such as an invoice and a map together. Note The next document settings can be set separately for the ADF and the document glass (FBS).
Page 47: Duplex Scan
Press [Next Doc] or <Start>. When the loaded documents have been scanned, the message “Set next document” is displayed. If you want to scan another document, repeat steps 6 to 7. When you have finished scanning all the documents, press [Complete]. Duplex Scan You can easily scan a two-sided document using this mode.
Page 48 Select [Long Edge] or [Short Edge], and press [Enter]. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Note Refer to the illustration below to select the binding type. Binding Document Image position Letter, Legal, A4, F4...
Page 49: Adjusting The Scan Color (Color Adjustment)
Adjusting the Scan Color (Color Adjustment) When performing color scanning, you can adjust the image to suit your requirements. Note • The color can only be adjusted when the scan format is set to “Color”. For details on setting the scan format, see “Setting the Scan Format”.
Page 50: Adjusting The Sharpness
Press [Contrast]. Select the contrast, and press [Enter]. Press [Close]. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Adjusting the Sharpness „ You can set the image sharpness (the sharpness or softness) to seven different levels, from -3 (low) to +3 (high).
Page 51 Load the document, and press <Scan>. Press the [Advanced] tab. Press [Color Adjustment]. Press [Sharpness]. Select the sharpness, and press [Enter]. Press [Close]. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) 2-16 Advanced Scan Features...
Page 52 Adjusting the Hue „ You can set the image hue (the balance of red and green, centered on light orange) to seven different levels, from -3 (red) to +3 (green). -: Turns the color tone red. +: Turns the color tone green. Note To Adjust hue, set the contrast to “Normal”.
Page 53 Press [Close]. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Adjusting the Saturation „ You can set the image saturation (the color vibrancy) to seven different levels, from -3 (low) to +3 (high).
Page 54 Select the saturation, and press [Enter]. Press [Close]. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Adjusting the Lightness „ You can set the image lightness (brightness and darkness) to seven different levels, from -3 (low) to +3 (high).
Page 55 Press [Lightness]. Select the lightness, and press [Enter]. Press [Close]. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Adjusting the RGB „ You can set the ratio of R (red) to seven different levels, from -3 to +3. -: Lessens red, and enhances cyan.
Page 56 You can set the ratio of G (green) to seven different levels, from -3 to +3. -: Lessens green, and enhances magenta. +: Enhances green, and lessens magenta. You can set the ratio of B (blue) to seven different levels, from -3 to +3. -: Lessens blue, and enhances yellow.
Page 57: Editing The Message For Transmission (E-Mail Subject)
Select the color ratio for red, green, and blue, and press [Enter]. Press [Close]. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Editing the Message for Transmission (E-Mail Subject) When transmitting a scanned image via e-mail, you can edit the body and subject of the e-mail you’re sending.
Page 58 Press [Template]. Select the template to use, and press [Enter]. • If you want to enter a new subject and text without using a template, select a box with nothing registered in it. If all the boxes already have a template registered, select any box from 01 to 10.
Page 59 Enter the subject, and press [Enter]. • Up to 80 characters can be entered for the subject. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. Press [Mail Text]. If you do not want to edit it, proceed to step 10. Enter the mail text, and press [Enter].
Page 60: Setting The File Name (File Name)
Setting the File Name (File Name) You can edit the file name for the scanned image data. You can also enter the file name using a file name registered in advance. Note • If you do not edit the file name, the current year, month, day, and time are automatically used as the file name when the data is transmitted or saved.
Page 61 Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Using a Registered File Name „ Load the document, and press <Scan>. Press [File Name]. If [File Name] is not displayed, press the [Advanced] tab and then select [File Name]. Press [List].
Page 62: Transmitting Scanned Data As Individual Files (Batch Scan)
Edit the file name as necessary, and press [Enter]. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. • If you do not want to edit it, proceed to step 6. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”.
Page 63: Attaching A File (Attachment)
Select [OFF], and press [Enter]. If you select [ON], the batch scan setting is enabled. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Attaching a File (Attachment) You can attach a file on the network (Word, Excel, etc) when transmitting or scanning a document.
Page 64 Press [Browse], and search the network for the folder where the file you want to attach is located. If folder shortcuts are registered, select the shortcut for the folder where the file you want to attach is located. Specify the file to attach, and press [Enter]. Press to display detailed information for the file.
Page 65: Selecting The File Format (File Format)
Selecting the File Format (File Format) You can select the file format (TIFF, PDF, etc) for sending. Available File Formats For monochrome scanning: TIFF, PDF, or encrypted PDF For color scanning: JPEG, PDF, or encrypted PDF Encrypted PDF Settings When you have selected encrypted PDF for the file format, you can also specify the following settings.
Page 66 Press [File Format]. Select the file format. The selectable file formats differ according to the selected scan format (color or monochrome). If you selected encrypted PDF in step 4, press [PDF w/ Password] to change the encryption settings. Otherwise, proceed to step 8. Advanced Scan Features 2-31...
Page 67 Set the detailed encryption settings, as necessary. Press [Close]. Press [Enter]. Specify the destination, and press <Start>. • For details on the procedure, refer to “ Basic Scanning”. (See page 1-2.) • If you selected a file format other than encrypted PDF, the procedure is complete. To set a password for opening the document, enter the password and press [Enter].
Page 68: Receiving File Path Notification E-Mail (Scan Path Notification)
Receiving File Path Notification E-mail (Scan Path Notification) You can receive an e-mail regarding the location that the scanned document was saved to. Note • Perform a user login before using this function. For details on logging in, refer to Chapter 1, “Logging In / Logging Out ”...
Page 69: Setting Document Categories (Category)
Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) Note • The notification e-mail is sent to the e-mail address registered in the user information. This function can only be used if an e-mail address is registered in the user information.
Page 70 Enter the document category, and press [Enter]. • Up to 20 characters can be entered. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. Specify the destination, and press <Start>. For details on the procedure, refer to “Scanning to a User”.
Page 71: Setting The Hold Time (Hold Time)
Select the document category that you want to use. Edit the document category, as necessary, and press [Enter]. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. • If you do not want to edit it, proceed to step 7. Specify the destination, and press <Start>.
Page 72 Press the [Advanced] tab. Press [Hold Time]. Select [ON] to set the storage period, or [OFF] to not set it. If you selected [OFF], press [Enter] and proceed to step 6. Enter the storage period, and press [Enter]. You can use [+], [-], and the numeric keys. Specify the destination, and press <Start>.
Page 73: Adding Comments (Comments)
Adding Comments (Comments) You can enter comments for documents saved in a box. Note This function can be used with Scan to Box. Load the document, and press <Scan>. Press the [Advanced] tab. Press [Comments]. Enter the comments, and press [Enter]. •...
Page 74: Using Scantag
Using ScanTag The ScanTag feature allows you to create image data and metadata (data indicating the attributes and processing method of the image file) in a single scan. The image data and metadata will be sent automatically to a network computer. Note Set ScanTag before using this function.
Page 75 Set ScanTag. • If the selected ScanTag setting has been defined as requiring user authentication and you have not logged in, the login screen will appear. For details on logging in, refer to Chapter 1, “Logging In / Logging Out” in the Administrator’s Guide. •...
Page 76: Setting The Stamp
Setting the stamp You can stamp a document that has been scanned using the ADF and check it has been scanned. Note • This setting is only available with the ADF. • The stamp function is optional. • Letter size documents are stamped around the position shown below. Stamp Load the document on the ADF, and press <Scan>.
Page 77 Select [O N], and press [Enter]. Press [OFF] to set the stamp off. Specify the destination, and press <Start>. For details on the procedure, refer to “Basic Scanning”. (See page 1-2.) 2-42 Advanced Scan Features...
Page 78: Scanning Documents Using A Twain Box
Scanning Documents Using a TWAIN Box You can use application software that supports TWAIN devices to use this product as a scanner. The scanned documents are stored in a TWAIN box, and then imported by the application software. Note • Install the TWAIN driver to the computer in advance.
Page 79: Deleting Stored Documents
Select the TWAIN box in which you want to store the document. If an I.D. code is set for the TWAIN box, enter the I.D. code and press [Enter]. If an I.D. code has not been set, proceed to step 7. Press [Yes] or <Start>.
Page 80 Press [Delete]. Select the TWAIN box in which the documents you want to delete are stored. If an I.D. code is set for the TWAIN box, enter the I.D. code and press [Enter]. If an I.D. code has not been set, proceed to step 7. Select the data you want to delete.
Page 81: Changing The Settings For A Twain Box
Press [Close]. To continue deleting data, repeat the operation from step 5. Changing the Settings for a TWAIN Box You can register a name and I.D. code for a TWAIN box. Press <Setting>. Press the [Register] tab. Press [TWAIN Scan Box]. 2-46 Scanning Documents Using a TWAIN Box...
Page 82 Select the TWAIN box you want to register or edit the name or I.D. code for. If an I.D. code is set for the TWAIN box, enter the I.D. code and press [Enter]. If no I.D. code is set, proceed to step 6. To register or edit the name, press [Box Name].
Page 83: Importing The Data In A Twain Box
To register or edit the I.D code, press [I.D.Code]. If you do not want to register or edit the I.D. code, proceed to step 10. Register or edit the I.D. code, and press [Enter]. • Up to 4 characters can be registered. •...
Page 84 Click [Scan] and select “Muratec MFX-25xx NW Scan”. If you connected the computer and the machine with a USB cable, select “Muratec MFX-25xx Scan”. Click [OK]. Start scanning. Select the TWAIN box. , and press [OK]. If an I.D. code is set, enter the I.D. code...
Page 85 (Normally it is not necessary to change these settings from their default values.) [Information] tab Displays the version information for Muratec MFX-25xx NW Scan. Select the document to load, and click [Download]. Note If you connected the computer and the machine with a USB cable, confirm that the machine is not in energy save mode such as the low power mode or the sleep mode.
Page 86 Chapter Basic Fax Functions Initial Setup (User Install) ..................3-2 Registering the User Install ...................3-3 Basic Faxing .......................3-16 Transmitting Faxes ....................3-16 Manual Transmission ...................3-17 Redialing ........................3-19 Transmitting to Multiple Recipients (Broadcast) ..........3-19 Basic Transmission Settings ................3-21 Canceling / Checking Faxes ..................3-26 Receiving Faxes .....................3-31 Operations During Reception ................3-34 Storing Received Documents ................3-36...
Page 87: Initial Setup (User Install)
Initial Setup (User Install) In some countries you are required by law to indicate the sender name and fax number on every fax you send. YOU MUST THEREFORE STORE THE SENDER NAME AND FAX NUMBER IN YOUR MACHINE BEFORE USING IT. Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page.
Page 88: Registering The User Install
Time zone A time zone is a region that adopts the same time differences as the ones from the Royal Observatory, Greenwich, England (within ± 12 hours), usually regarded as standard time around the world. (See page 3-13.) Caller ID Set this mode to ON to display the caller number (Caller ID) on the display while the machine is beeing called.
Page 89 Press [User Install]. Press [Language]. Select the language, and press [Enter]. If “The language was changed. Try to turn on power.” is displayed on the screen, turn the power of the machine OFF and then ON again. If the message is not displayed, this step is not required. Initial Setup (User Install)
Page 90 „ Setting the Date & Time Set the current time in the order of year (4 digits), month (2 digits), day (2 digits), hour (24-hour clock, 2 digits), and minutes (2 digits). Press <Setting>. Press the [Management] tab. If an administrator password is set, enter the password and press [Enter]. Press [User Install].
Page 91 „ Setting Communication Line Set the dialing type needed for the fax machine, either “Tone” or “Pulse”. Press <Setting>. Press the [Management] tab. If an administrator password is set, enter the password and press [Enter]. Press [User Install]. Press [Communication Line]. Select the dialing type, and press [Enter].
Page 92 Setting Daylight Savings Time „ Select the validity for the daylight saving time. Press <Setting>. Press the [Management] tab. If an administrator password is set, enter the password and press [Enter]. Press [User Install]. Press [Set Daylight Saving]. Select [ON] or [OFF], and press [Enter]. „...
Page 93: Setting The Fax Reception Mode
Press [Broadcast]. Select [ON] or [OFF], and press [Enter] „ Setting the Fax Reception Mode Select the reception mode that best matches the machine usage. Press <Setting>. Press the [Management] tab. If an administrator password is set, enter the password and press [Enter]. Press [User Install].
Page 94: Setting The Dial Tone Detection
Select the reception mode, and press [Enter]. Setting the Dial Tone Detection „ Select if you set the dial tone detection. Select [OFF] normally. Press <Setting>. Press the [Management] tab. If an administrator password is set, enter the password and press [Enter]. Press [User Install].
Page 95 „ Registering Your Name or Company Name (TTI) You can register three TTI’s (Transmit Terminal Identifier). Press <Setting>. Press the [Management] tab. If an administrator password is set, enter the password and press [Enter]. Press [User Install]. Press [TTI Enter/Edit]. Press [TTI 1].
Page 96 Enter the sender name (your name or company name), and press [Enter] • You can enter up to 22 characters for the sender name. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. To register TTI 2 and TTI 3, press [TTI 2] or [TTI 3], and repeat the operation in step 6.
Page 97: Entering Your Fax Number
Select the TTI , and press [Enter] Entering Your Fax Number „ Press <Setting>. Press the [Management] tab. If an administrator password is set, enter the password and press [Enter]. Press [User Install]. Press [TTI Number]. 3-12 Initial Setup (User Install)
Page 98 Use the numeric key to enter the TTI number, and press [Enter] • This number can contain up to 20 characters. • To enter “+” symbol before your country code, press [+]. • To make long numbers easier to read, press [-] to enter it. •...
Page 99 Use the numeric keys to enter your time zone, and press [Enter]. Note Example of Time Zone: • (GMT –11:00) Midway Island • (GMT –10:00) Hawaii • (GMT –09:00) Alaska • (GMT –08:00) Pacific Time (US & Canada) • (GMT –07:00) Mountain Time (US & Canada) •...
Page 100 Press [Caller ID]. Select [ON] or [OFF], and press [Enter]. Initial Setup (User Install) 3-15...
Page 101: Basic Faxing
Basic Faxing Transmitting Faxes This section describes the often-used basic procedure for transmitting faxes. Load the document, and press <Fax>. • For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s Guide. • Set the resolution and contrast as necessary. (See page 3-21.) Press the [Num.
Page 102: Manual Transmission
Press <Start>. If you loaded the document in the ADF, this concludes the procedure. If you loaded the document on the document glass, load the next document, and press [Next Doc]. Press [Tx Start] to start transmission. Repeat step 5 to scan all the documents. To finish scanning, press [Tx Start].
Page 103 Press [Monitor] or pick up the handset. • Confirm the dial tone. • If [Monitor] is not displayed, press the [Advanced] tab and then select [Monitor]. • If an optional handset is connected, pick up the optional handset. • If an external phone is connected, pick up the handset of the external phone. Specify the destination.
Page 104: Redialing
Redialing “Redialing” refers to the process of transmitting to a previous destination again. The machine supports the following two types of redialing: • Manual redialing • Automatic redialing Note You cannot use manual redialing or automatic redialing when performing manual transmission.
Page 105 Load the document, and press <Fax>. • For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s Guide. • Set the resolution and contrast as necessary. (See page 3-21.) Press the [Address Book] tab or the [Num. keys] tab. Press [Broadcast].
Page 106: Basic Transmission Settings
Press <Start>. If you loaded the document in the ADF, this concludes the procedure. If you loaded the document on the document glass, load the next document, and press [Next Doc]. Press [Tx Start] to start transmission. Repeat step 7 to scan all the documents. To finish scanning, press [Tx Start].
Page 107 Press [Resolution]. If [Resolution] is not displayed, press the [Advanced] tab and then select [Resolution]. Select the desired resolution, and press [Enter]. Specify the destination, and press <Start>. • For details on specifying the destination, refer to “ Selecting from the Address Book”.
Page 108 „ Setting the Contrast Set the contrast to scan with according to the document. • Lightest: Select to scan with the lightest contrast. • Lighter: Select to scan with a contrast lighter than the standard contrast. • Normal: Select to scan with the normal contrast. •...
Page 109: Dialing Options
„ Dialing Options You can insert dialing options when entering fax numbers or when registering address book destinations. Name Option Functions and Applications Hyphen — Makes the entered fax number easier to see. (Example) 111-1111-1111 Pause This is used to open a space between dials. To increase the pause time, enter multiple pause options.
Page 110 „ Setting the Transmission Method (Memory Transmission / Real Time Transmission) There are two types of automatic transmission; memory transmission, which starts transmission after the document is scanned, and real time transmission, which performs transmission while the document is being scanned. This explanation indicates the procedure for selecting either transmission method for a single fax transmission.
Page 111: Canceling / Checking Faxes
Specify the destination, and press <Start>. • For details on specifying the destination, refer to “ Specifying Destinations”. (See page 5-2.) • If you loaded the document in the ADF, this concludes the procedure. • If you loaded the document on the document glass, load the next document, and press [Next Doc].
Page 112 If you want to cancel the current document, press [Delete], and proceed to step 5. • When performing broadcast transmission, “Broadcast” is displayed on the screen. To individually check or delete destinations for the broadcast, proceed to the next step. •...
Page 113 „ Canceling / Checking Reserved Documents You can check and cancel documents reserved for delayed transmission or documents waiting to be redialed because the destination was busy. Note If there are multiple internet fax destinations, you cannot display or cancel them separately.
Page 114 Press [Close]. This ends the procedure. Select the broadcast destination, and press [Detail]. Check the destination. To individually cancel a reserved document, select the destination to cancel, and press [Delete]. • If you do not want to cancel a destination, press [Close]. This ends the procedure. •...
Page 115 Press <Job Confirm./  Fax Cancel>. If there are any documents currently being transmitted, information for the current destinations is displayed. If there are no documents currently being transmitted, proceed to the next step. Press the [History] tab. Select the item to display the transmission history for. Here the procedure for displaying the fax transmission history is described as an example.
Page 116: Receiving Faxes
Check the detailed transmission results, and press [Close] or [Print]. • If you pressed [Close], the procedure is complete. • If you pressed [Print], press [Yes] to print the transmission results. • For information on reading the transmission results, refer to “ Reading Journal Reports”.
Page 117 Note • You can set the machine to ring between 0 and 10 times. For details, refer to “ List of Other Default Settings”. (See page 7-43.) • You can pick up the optional handset or the external phone handset while the machine is ringing to talk on the phone.
Page 118 „ Using Both the Answering Machine and Fax (Ans/Fax Ready) When the other party When the other party sent you a fax called you The machine rings the number of times set in the answering machine The answering machine message is played Reception starts The message starts recording Note...
Page 119: Operations During Reception
Setting the Reception Method „ In addition to setting the reception mode, you can also set manual reception or automatic reception on the screen. • Auto reception: This method automatically receives faxes. For details, refer to “Auto Reception for Fax Only (Fax Ready)”.
Page 120: Memory Reception
Indicators During Reception „ If the other party has registered their name and fax number in their machine, that information is displayed on the fax ready screen. The information lamp flashes green during reception. Note • If the other party has registered their name in their machine, that name is displayed on the screen.
Page 121: Storing Received Documents
Storing Received Documents There are various recording methods available according to the specified settings. „ List of Recording Methods The recording method differs according to the reception reduction rate. For details on the reception reduction rate setting, refer to “List of Other Default Settings”.
Page 122: Reduction Margin
„ Effective Recording Area Printing is not possible on the area approximately 0.12 in. (3 mm) around the edge of the paper. For this reason, the received document may be reduced in size or cut off during printing. The area which can be printed is referred to as the “effective recording area”. 100% or Effective reduced...
Page 123 Function Note For details on setting Duplex Reception, refer to “List of Other Default Settings”. (See page 7-43.) Duplex Reception (Front) (Back) Two documents received in succession can be printed on both sides of the paper. 3-38 Basic Faxing...
Page 124: Faxing On The Basic View
Faxing on the Basic View The Basic view enables you to perform basic fax transmission, without worrying about any complicated functions. Faxes can be transmitted by selecting a destination from the address book or by entering the fax number using the numeric keys. Note If you use both the address book and the numeric keys, all the destinations are displayed on the screen for confirming the destinations.
Page 125 Specify the destination. • Press [Numeric key Entry] to switch to the numeric key entry screen. (See page 3-41.) • If you are setting broadcast transmission, you can select two or more destinations. (See page 3-7.) Press [ Location] to confirm or delete the destinations selected in step 3. •...
Page 126: Using The Numeric Keys
Using the Numeric Keys Load the document, and press <Fax>. For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s Guide. Press <Basic/Advanced View>. If the Basic view is already displayed, this operation is not required. Enter the fax number using the numeric keys.
Page 127 Press [ Location] to confirm or delete the destinations selected in step 3. • If you do not use [ Location], proceed to step 5. • To delete a destination, select the destination to delete, and press [Delete]. [ ] or [ ] •...
Page 128: Making A Phone Call
Making a Phone Call This section describes the procedure for making phone calls. Note To make a phone call, an optional handset or an external phone needs to be connected. See Chapter 1, “Connection and Main Settings” in the User’s Guide, how to connect an external phone.
Page 129: Receiving A Phone Call
Receiving a Phone Call When the machine rings, pick up the optional handset or the external phone handset. When the connection is established, talk with the other party. If you hear a beeping sound from the other party or hear nothing, it signifies a fax. Press <Start>...
Page 130: Transmitting Faxes From A Computer
Note Install the Muratec Fax to the computer before using this function. For details on installing the driver, refer to Chapter 2, “Installing to Windows” in the Printer Guide. Transmitting With the Simple Mode The procedure for a document created with Microsoft Office Word 2007 is described here as an example.
Page 131 Select “Muratec Fax” as the printer. Open the detailed settings screen. When using Microsoft Office Word 2007, click [Printing Preferences]. The fax settings are displayed. 3-46 Transmitting Faxes from a Computer...
Page 132 Click the [Paper] tab, and specify the detailed settings, as necessary. Item Description Paper Document Select the size of the document you created. Settings Size Orientation Select the orientation of the document you created. Enlarge/ Change this setting to enlarge or reduce the document before Reduce transmitting it.
Page 133 Select “Simple Mode”. • To transmit with the Advanced Mode, proceed to step 7 of “ Transmitting With the Advanced Mode”. (See page 3-51.) • “Job Type” and “Show sent documents list” cannot be set when the Simple Mode is selected. Click [OK].
Page 134 Item Description [CC>] button Click [CC>] after entering a destination in “Enter Destination” or selecting a destination in “Address Book” to specify the entered or selected destination as an e-mail CC destination. [BCC>] button Click [BCC>] after entering a destination in “Enter Destination”...
Page 135 Click the [Other Setting] tab. Item Description Cover Page Do not attach / Sets whether to attach a cover page. Attach Select cover page Sets the format. Subject Enter the subject. Up to 80 characters can be entered. Content Enter the content. Up to 1024 characters can be entered.
Page 136: Transmitting With The Advanced Mode
To attach a cover page, click the “Attach” radio button. If you do not want to attach a cover page, proceed to step 20. Select the format for the cover page from the pull-down menu. In the “Subject” entry field, enter the subject to insert in the cover page. In the “Content”...
Page 137 Select “Muratec Fax” as the printer. To change the detailed print settings, open the detailed settings screen. When using Microsoft Office Word 2007, click [Printing Preferences]. To transmit without changing the detailed settings, proceed to step 8. The fax settings are displayed.
Page 138 Click the [Paper] tab, and specify the detailed settings, as necessary. Item Description Paper Document Select the size of the document you created. Settings Size Orientation Select the orientation of the document you created. Enlarge/ Change this setting to enlarge or reduce the document before Reduce transmitting it.
Page 139 Chapter 2, “Forwarding Documents” in the OfficeBridge Guide. • If user settings are not specified in the Muratec Fax, the OfficeBridge login screen is displayed. Log in to continue the operation. For details on logging in, refer to Chapter 2, “Logging In / Logging Out”...
Page 140 Item Description Select Destinations Specify the method for specifying the destination. Direct Entry: Select this to specify the destination by directly entering the fax number or e-mail address. Shared Address Book: Select this to specify the destination from the shared address book. Personal Address Book: Select this to specify the destination from the personal address book.
Page 141 Item Description Advanced TTI Transmit Sets whether to print the TTI on the document and which of Settings the three TTIs that can be registered to print. Delayed Set this to specify the time to transmit the document. Transmission Transmissions can be reserved up to one month in advance. Transmission If you set the transmission report, you can print the Report...
Page 142 If you selected the shared address book or personal address book in step 9, select the destinations using the check boxes, and click [Fax] to transmit via fax, or [TO], [CC], or [BCC] to transmit via e-mail. • Click the index on top of the address book to filter the address book. •...
Page 143 To specify the transmission time or enter the subject and text for an e-mail, click “ ” for the advanced settings. For details on the settings, refer to Chapter 2, “Transmitting Documents” in the OfficeBridge Guide. Check the destinations in the “Destination(s)” field. •...
Page 144: Internet Fax Transmission (Internet Fax)
Internet Fax Transmission (Internet Fax) The internet fax function enables you to transmit and receive faxes via the internet. Since this function transmits faxes via the internet, it enables you to cheaply send to distant locations without worrying about call charges. It also enables you to transmit faxes as e-mail, allowing you to transmit to destinations that do not have a fax machine.
Page 145 Press [Mail Address]. Enter the e-mail address, and press [Enter]. • To send to the destination machine without going via a mail server, enter an IP address. • To specify multiple destinations, repeat steps 3 to 4. • Up to 50 characters can be entered for an e-mail address. •...
Page 146: Receiving Internet Faxes
Receiving Internet Faxes There are two methods for receiving internet faxes using POP; automatic reception performed at a specified interval, and manual reception performed by the user. Manual Reception „ If you receive only a few documents each day, or you want to check the reception immediately, use manual reception.
Page 147 3-62 Internet Fax Transmission (Internet Fax)
Page 148 Chapter Advanced Fax Functions Introduction to Advanced Functions ..............4-2 Scan Related Settings ....................4-4 Checking a Scanned Image (Preview) ..............4-4 Transmitting Only Part of the Document (Scan Size) ..........4-6 Scanning the Next Document (Next Document Setting) ........4-7 Transmitting Both Sides of the Document (Duplex Scan) ........4-9 Setting the stamp ....................4-10 Various Fax Functions.....................4-12 Setting the Sender Name (TTI) ................4-12...
Page 149: Introduction To Advanced Functions
Introduction to Advanced Functions This product includes the following fax functions. Preview You can check the scanned document image on the screen before faxing it (See page 4-4.) Scan Size You can transmit an image scanned using a scan size set in advance. This is useful when you want to scan a part of the document or want to specify the document size.
Page 150: Security Reception
ID Check Transmission ID check transmission limits fax transmission to when the lower four digits of the fax number you dialed and those registered in the destination machine match. (See page 4-48.) Confirmation Dial When the confirmation dial function is set, a screen requiring you to reenter the destination will be displayed before starting transmission.
Page 151: Scan Related Settings
Scan Related Settings Checking a Scanned Image (Preview) You can check the scanned document image on the screen before transmitting it. The items that can be checked are indicated below: • Document image : The image for the displayed document •...
Page 152 Specify the destination. The scanned document image is displayed on the screen. (For a one-sided document) (For a duplex document) • The first document image is displayed on the screen. • If you performed duplex scanning, the document image for both the front and back sides is displayed.
Page 153: Transmitting Only Part Of The Document (Scan Size)
Transmitting Only Part of the Document (Scan Size) You can transmit an image scanned using a scan size set in advance. This is useful when you want to transmit a part of the document or want to specify the document size. Note •...
Page 154: Scanning The Next Document (Next Document Setting)
Press [Scan Size]. If you loaded the document in the ADF, [Auto] is selected. Select the scan size, and press [Enter]. Specify the destination, and press <Start>. For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Scanning the Next Document (Next Document Setting) You can scan a series of separate documents and transmit them as a single document.
Page 155 Press [Next Document Setting]. Select [ON] and press [Enter]. If you select [OFF], the next document setting is disabled. Specify the destination, and press <Start>. • If you do not set the next document settings, this completes the procedure. • For details on specifying the destination, refer to “...
Page 156: Transmitting Both Sides Of The Document (Duplex Scan)
If you want to scan another document, repeat steps 6 to 7. When you have finished scanning all the documents, press [Tx Start]. Transmitting Both Sides of the Document (Duplex Scan) You can transmit both sides of a document. Note This setting is only available with the ADF.
Page 157: Setting The Stamp
Setting the stamp You can stamp a document that has been scanned (or transmitted) using the ADF and check it has been scanned (or transmitted). Note • This setting is only available with the ADF. • The stamp function is optional. •...
Page 158 Select [O N], and press [Enter]. Press [OFF] to set the stamp off. Specify the destination, and press <Start>. For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Scan Related Settings 4-11...
Page 159: Various Fax Functions
Various Fax Functions Setting the Sender Name (TTI) You can select from three types of sender names registered in advance. You can also transmit without adding a sender name. For details on registering sender names, refer to “Registering Your Name or Company Name (TTI)”.
Page 160: Transmitting A Cover Page With Documents (Cover Page)
Specify the destination, and press <Start>. For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Transmitting a Cover Page with Documents (Cover page) A cover page containing a simple message can be automatically attached to the documents.
Page 161 „ Creating a New Document Load the document, and press <Fax>. Press the [Advanced] tab. Press [Cover Page]. Select [ON]. If you select [OFF], the cover page setting is disabled. If you selected [OFF], press [Enter] and proceed to step 12. Press [Format].
Page 162 Select the format, and press [Enter]. • You can press to switch between the thumbnail screen and the file list. • To confirm the details of the format, press [Preview]. (See page 4-18.) Press [Subject]. Enter the subject, and press [Enter]. •...
Page 163 Enter the mail text, and press [Enter]. • Up to 1024 characters can be entered for the mail text. • Press [ ] to enter a line break. A line break takes up two characters. • Press [ViewText] to confirm the mail text that has been entered. Press [Edit] to return to the entry screen.
Page 164 Press [Template]. Select the template to use, and press [Enter]. To change the subject, press [Subject]. If you do not want to change it, proceed to step 11. Change the subject, and press [Enter]. • Up to 80 characters can be entered for the subject. •...
Page 165: Preview Screen
Specify the destination, and press <Start>. • For details on specifying the destination, refer to “ Specifying Destinations”. (See page 5-2.) • When you go back to step 6 and press [Preview] in advance to press <Start>, you can confirm all the entered information on the cover page.
Page 166: Specifying The Transmission Time (Delayed Transmission)
Go back to step 6 on “ Creating a New Document” (page 4-14) “Using a Template” (page 4-16). Specifying the Transmission Time (Delayed Transmission) You can use this function to specify the date and time to perform transmission. • You can specify a time and date up to a month ahead. The document for delayed transmission is stored in memory until the specified time, at which point transmission will start.
Page 167: Transmitting Faxes To A Fax Server (E-Mail Gateway)
Enter the transmission date. You can use the numeric keys. Select [AM] or [PM], press the entry box and enter the transmission time. • Enter the time in the entry box in the 12 hour format. • You can use the numeric keys.. Press [Enter].
Page 168: Polling Communications
Press [e-mail Gateway]. Select [ON] and press [Enter]. Press [OFF] to disable the e-mail gateway settings. Specify the destination, and press <Start>. For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Polling Communications Polling enables you to use the machine to request a document that is stored on another machine.
Page 169 Storing Polling Documents „ Load the document, and press <Fax>. Press the [Advanced] tab. Press [Polling Doc.]. Press [Store]. Press [Yes]. Deleting Stored Polling Documents „ Press <Fax>. Press the [Advanced] tab. Press [Polling Doc.]. 4-22 Various Fax Functions...
Page 170 Press [Delete]. Press [Yes]. Press [No] to close the screen without deleting the data. Printing Stored Polling Documents „ Press <Fax>. Press the [Advanced] tab. Press [Polling Doc.]. Press [Print]. Press [Yes]. Various Fax Functions 4-23...
Page 171: Printing The Stored Document List
Printing the Stored Document List „ Press <Setting> Press the [List] tab. Press [Stored Doc. List]. Select [ON] to enable duplex printing, or [OFF] to disable it. Select [ON] to enable combined printing, or [OFF] to disable it. Press [Yes]. 4-24 Various Fax Functions...
Page 172 Requesting a Polling Document „ Press <Fax>. Press the [Advanced] tab. Press [Polling]. Select [ON] and press [Enter]. If you select [OFF], the polling setting is disabled. Specify the destination, and press <Start>. For details on specifying the destination, refer to “Specifying Destinations”.
Page 173: F-Code Communications
F-Code Communications This function performs communications using a sub-address or password conforming to ITU-T (International Telecommunication Union) standards. By creating F-code boxes for which a sub-address or password has been registered, you can perform communications regardless of the manufacturer or machine type. Utilizing sub-addresses and passwords enables you to use the following functions.
Page 174 Note • To change the type of a box, delete the F-code box you want to change, and register it again. (See page 4-35.) • Up to 20 F-code boxes can be registered. Registering / Editing Secure F-Code Boxes „ This section describes the procedure for registering secure F-code boxes.
Page 175 Press [Add]. When editing, select the box you want to edit, and press [Edit]. Press [Secure Box]. Enter the sub-address using the numeric keys, and press [Enter]. 4-28 F-Code Communications...
Page 176 Enter the I.D. code using the numeric keys, and press [Enter]. To set the box name, press [Box Name]. If you do not want to set it, proceed to step 10. Enter the box name, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide.
Page 177 Enter the storage period, and press [Enter]. You can use [+], [-], and the numeric keys. To set a password, press [Password]. If you do not want to set it, proceed to step 14. Enter the password using the numeric keys, and press [Enter]. Press [Close].
Page 178 Press [Add]. When editing, select the box you want to edit, and press [Edit]. Press [Bulletin Box]. Enter the sub-address using the numeric keys, and press [Enter]. To set the box name, press [Box Name]. If you do not want to set it, proceed to step 9. F-Code Communications 4-31...
Page 179 Enter the box name, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. To set a password, press [Password]. If a password is not set, proceed to step 11. Enter the password using the numeric keys, and press [Enter]. To set the Rx Protect function, press [Rx Protect].
Page 180 Select [ON], and press [Enter]. • If you select [OFF], the Rx Protect setting is disabled. • If you select [ON], proceed to step 17. To set the Auto Print function, press [Auto Print]. If you do not want to set it, proceed to step 15. Select [ON], and press [Enter].
Page 181 Select [ON], and press [Enter]. If you select [OFF], the Overwrite setting is disabled. To set the Erase Tx Doc function, press [Erase Tx Document]. If you do not want to set it, proceed to step 19. Select [ON], and press [Enter]. If you select [OFF], the Erase Tx Doc setting is disabled.
Page 182 Press [Close]. To continue to register or edit F-code bulletin boxes, repeat the procedure in steps 4 to 20. „ Deleting F-Code Boxes Press <Setting>. Press the [Resister] tab. Press [F-Code Box]. Select the box you want to delete, and press [Delete]. If an I.D.
Page 183 Printing the F-Code Box List „ Press <Setting>. Press the [Resister] tab. Press [F-Code Box]. Press [List]. Select [ON] to enable duplex printing, or [OFF] to disable it. Select [ON] to enable combined printing, or [OFF] to disable it. Press [Yes]. Note The F-code box list can also be printed from [F-Code Box List] in the [List] tab after pressing <Setting>.
Page 184: Transmitting Using Sub-Addresses (F-Code Transmission)
Transmitting Using Sub-Addresses (F-Code Transmission) F-Code Transmission „ Entering sub-addresses and passwords enables secure F-code box transmission and F-code bulletin box transmission to be performed. First check the sub-address and password of the box registered in the other machine. Load the document, and press <Fax>. Press the [Advanced] tab.
Page 185 Enter the sub-address registered in the other machine using the numeric keys. • Up to 20 digits can be entered for a sub-address. • To delete one of the entered characters, press [Clear]. • To delete all of the entered characters, press [All Clear]. If a password is set, press the password entry box.
Page 186 Select [ON]. Press [OFF] to disable the F-code polling setting. If you selected [OFF], press [Enter] and proceed to step 8. Press the sub-address entry box. Enter the sub-address registered in the other machine using the numeric keys. • Up to 20 digits can be entered for a sub-address. •...
Page 187: Storing Documents In A Bulletin Box
Storing Documents in a Bulletin Box You can store documents in bulletin boxes set with an F-code. The following storage methods are available. Overwrite: Overwrites documents in the box. Add: Adds to the documents in the box. Note • Up to 30 documents can be stored in each box. •...
Page 188 Select the F-code box in which you want to store the document. If an I.D. code is set, enter the I.D. code using the numeric keys, and press [Enter]. If it is not set, proceed to step 7. Select the storage method for the document. Press [Yes].
Page 189: Printing Stored Documents
Printing Stored Documents „ Print out security reception documents, documents received in the bulletin boxes and documents stored in the bulletin boxes. If documents have been received in the F-code boxes, F-code reception information will be printed out. Check the box number listed and print out the stored documents. Press <Fax>.
Page 190 If an I.D. code is set, enter the I.D. code using the numeric keys, and press [Enter]. If a password is not set, proceed to the next step. Select the file. • Press [All stored documents] to print all the documents stored in the F-code box. •...
Page 191 Deleting Stored Documents „ Press <Fax>. Press the [Advanced] tab. Press [F-Code Doc.]. Press [Delete]. Select the F-code box in which the documents you want to delete are stored. 4-44 F-Code Communications...
Page 192 If an I.D. code is set, enter the I.D. code using the numeric keys, and press [Enter]. If a password is not set, proceed to the next step. Select the file. Press [All stored documents.] to delete all the documents stored in the F-code box. Press [Yes].
Page 193 Printing the Stored Document List „ Press <Setting>. Press the [List] tab. Press [Stored Doc. List]. Select [ON] to enable duplex printing, or [OFF] to disable it. Select [ON] to enable combined printing, or [OFF] to disable it. Press [Yes]. 4-46 F-Code Communications...
Page 194: Security Functions
When closed communication is set, fax messages can be transmitted and received between Muratec machines only (excluding some models). If a passcode is set, faxes can only be transmitted to Muratec machines that also have a security function and have the same passcode registered.
Page 195: Checking The Destination Machine's Number Before Transmission
Select [ON], and press [Enter]. If you select [OFF], the closed transmission setting is disabled. Specify the destination, and press <Start>. For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Checking the Destination Machine’s Number Before Transmission ID check transmission limits fax transmission to when the lower four digits of the fax number you dialed and those registered in the destination machine match.
Page 196: Entering The Destination Twice Before Transmission (Confirmation Dial)
Press [ID Check Transmission]. Select [ON] and press [Enter]. Press [OFF] to disable the ID check transmission setting. Specify the destination, and press <Start>. For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.) Entering the Destination Twice Before Transmission (Confirmation Dial) When the confirmation dial function is set, a screen requiring you to reenter the destination will be displayed before starting transmission.
Page 197 Load the document, and press <Fax>. Press the [Num. keys] tab. Specify the destination. • For details on specifying the destination, refer to “ Specifying Destinations”. (See page 5-2.) • When specifying the destination with the numeric keys, press [Enter] after specifying the destination.
Page 198: Security Reception
Security Reception This function stores documents in memory without being printed. This function makes it possible to store documents received at night in the memory, for example, when no one is in the office. Since it is necessary to enter a passcode to print the documents, this prevents received documents from being taken away.
Page 199 Select [ON], and press [Enter]. If you select [OFF], the security reception setting is disabled. Printing Security Reception Documents „ Press <Fax>. Press the [Advanced] tab. Press [Security Reception]. Enter the protect passcode using the numeric keys, and press [Enter]. •...
Page 200: Pin Masking
PIN Masking To prevent unauthorized long-distance calls, some PBX (private branch exchanger) systems require a PIN (personal identification number) entry when dialing a number. Your machine’s PIN masking feature helps you keep that PIN private. With PIN masking activated, you can dial a number plus a PIN, but the PIN will not appear in the journal, error message printout, delayed command list or transmission report.
Page 201 Press [Enter]. Press <Start>. Dialing in PIN Mask Mode 2 „ Load the document, and press <Fax>. Press the [Address Book] tab. Specify the destination. • If the destination was specified using the numeric keys and/or address book number, proceed to step 4.
Page 202: Useful Reception Functions
Useful Reception Functions Automatically Distributing Received Documents (Auto Distribution) When a fax is received, it is distributed to a specified destination if its information matches the conditions registered in advance. Up to 200 distribution settings can be registered. Reception Distribute from 4:45 pm on Friday to 7:00 am on Monday Home...
Page 203 Conditions Set the conditions for determining whether to distribute a received document. [Fax Number] Set this to only distribute documents received from a specific fax number. Up to 24 digits can be entered. Numerals, # and * can be entered. [Matching Select the matching method for the fax number.
Page 204 Press [Add]. • When registering, proceed to step 8. • When editing, select the distributing condition you want to edit, and press [Edit]. Press [Setting]. Select [ON], and press [Enter]. If you select [OFF], the setting is disabled. Press [Name]. Useful Reception Functions 4-57...
Page 205 Enter the name, and press [Enter]. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. • When registering, proceed to step 10. Press [Destination]. Select the destination fax number from the address book or by pressing [Speed- Dial], and press [Enter].
Page 206 Select the priority level, and press [Enter]. Press [Conditions]. If you do not want to register distribution conditions, proceed to step 25. Press [Fax Number]. If you do not want to register a fax number, proceed to step 18. Enter the fax number using the numeric keys, and press [Enter]. Press [Equal].
Page 207 Select the matching method, and press [Enter]. Press [Sub-Address]. If you do not want to forward F-code reception documents, proceed to step 22. Enter the sub-address, and press [Enter]. Press [Password]. Enter the password, and press [Enter]. • To delete one of the entered digits, press [Clear]. •...
Page 208 Press [Enter]. Press [Schedule]. Press [Weekday]. If you do not want to specify a day of the week, proceed to step 26. Select the day of the week, and press [Enter]. You can select multiple days of the week. Press [Time]. If you do not want to specify the time, proceed to step 29.
Page 209 Select [AM] or [PM], press the entry box and enter the start time and end time. • Enter the time in the 12 hour format. • You can use the numeric keys. Press [Enter]. Press [Close]. Press [Auto Print]. Select [ON], and press [Enter]. If you select [OFF], the Auto Print setting is disabled.
Page 210 Note When you set the schedule for two or more days, you should register two or more distrusting conditions. For example when you distribute the received documents from 04:45p.m on Friday to 8:00a.m Monday, register the following three distributing conditions: Condition 1: Select “Friday”...
Page 211 Printing the Distributing Condition List (Fax Forwarding List) „ Press <Setting>. Press the [Resister] tab. Press [Auto Distribute]. Press [List]. Select [ON] to enable duplex printing, or [OFF] to disable it. Select [ON] to enable combined printing, or [OFF] to disable it. Press [Yes].
Page 212: Setting The Separator Page
„ Setting Auto Distribution If auto distribution is enabled, the forwarding conditions set individually are enabled and faxes will be distributed according to the registered conditions. Press <Fax>. Press the [Advanced] tab. Press [Auto Distribute]. Select [ON], and press [Enter]. If you select [OFF], the auto distribution setting is disabled.
Page 213 Press <Setting> Press the [Paper Settings] tab. Press [Separate Rx Page]. Press [Setting]. Select [ON] and press [Enter]. Press [OFF] to disable the separator page function. 4-66 Useful Reception Functions...
Page 214 Press [Separator Cassette]. Select the paper source to print the separator page, and press [Enter]. Press [ Print Document]. Select [ON] to print on the first page or [OFF] to insert a blank page, and press [Enter]. Useful Reception Functions 4-67...
Page 215: Checking / Managing Box Documents (Ob Doc.)
Checking / Managing Box Documents (OB Doc.) You can manage transmitted and received documents on the screen. The documents that can be managed are indicated below: • Faxes transmitted/received after performing a user login • Internet faxes transmitted/received after performing a user login •...
Page 216 Press the [OB Documents] tab. The shared reception box is displayed. Select [Shared Rx Box], [Rx Box], or [Tx Box]. • You can press to switch between the thumbnail screen and the file list. • For details on previewing documents, refer to Chapter 8, “Printing OfficeBridge Box Documents”...
Page 217: Printing A Box Document
Printing a Box Document Press <Fax>. Press the [OB Documents] tab. The shared reception box is displayed. Select the box in which the documents you want to print are saved. Select the document you want to print, and press [Print]. The document details are displayed, when you double-click the document or press [Preview] while it is selected.
Page 218: Deleting A Box Document
Press <Start>. • To continue printing documents, repeat the operation in steps 3 to 9. • Press <Stop> to cancel printing. IMPORTANT Before pressing <Stop>, check that the document you specified is being printed. Since the document currently being printed will be canceled, you may accidentally cancel another document.
Page 219: Useful Internet Fax Functions
Useful Internet Fax Functions Editing the Message for Transmission (e-mail Subject) When transmitting a scanned image via internet fax, you can edit the body and subject of the e-mail to send. You can also enter the body of the e-mail using a template registered in advance.
Page 220 Select the template to use, and press [Enter]. • If you want to enter a new subject and text without using a template, select a box with nothing registered in it. If all the boxes already have a template registered, select any box from 01 to 10.
Page 221 Enter the subject, and press [Enter]. • Up to 80 characters can be entered for the subject. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. Press [Mail Text]. If you do not want to edit it, proceed to step 10. Enter the mail text, and press [Enter].
Page 222: Transmitting Scanned Data As Individual Files (Batch Transmission)
Transmitting Scanned Data as Individual Files (Batch Transmission) By disabling batch transmission, you can transmit a scanned document with each page as a separate file. Load the document, and press <Fax>. Press the [Advanced] tab. Press [Batch Transmission]. Select [OFF], and press [Enter]. If you select [ON], the batch transmission setting is enabled.
Page 223: Selecting The File Format (File Format)
Selecting the File Format (File Format) Select the file format for saving the file. You can use the following three file formats. TIFF-S: The simple mode TIFF format. Documents are all converted to A4 size, 200 dpi for transmission. When the destination machine cannot receive TIFF files, use this file format. TIFF: The full mode TIFF format.
Page 224: Offramp Transmission
Offramp Transmission When you send an e-mail to the machine, the machine transmits the mail text and attached file via fax. You can attach a TIFF or PDF file. Note • Only TIFF files in the simple mode TIFF format can be forwarded. The TIFF Maker software included on the CD that comes with the machine enables you to easily convert data created in various application software into TIFF files.
Page 225: Creating A Tiff File For An Internet Fax
Creating a TIFF File for an Internet Fax You can use the Muratec TiffMaker to convert documents created in application software to TIFF files that can be used for internet faxes. Note Install the Muratec TiffMaker to the computer before using this function. For details on installing the driver, refer to Chapter 2, “Installing to Windows”...
Page 226 Open the detailed print settings screen. • When using Microsoft Office Word 2007, click [Printing Preferences]. • To transmit without changing the detailed settings, proceed to step 7. Set the detailed settings as necessary. Item Description Paper Document Select the size of the document you created. Settings Size Orientation...
Page 227 Start printing. When using Microsoft Office Word 2007, click [OK]. The “Save As” dialog box is displayed. Enter the filename to save with. Specify the location to save to. Click [Save]. 4-80 Useful Internet Fax Functions...
Page 228 Chapter Specifying Destinations Specifying Destinations ....................5-2 Selecting from the Address Book ................5-2 Searching for Server Destinations .................5-6 Entering Destinations ...................5-10 Specifying Using Search Numbers ...............5-12 Selecting From the History ...................5-14 Confirming Specified Destinations ..............5-17 Checking the Specified Destinations ..............5-17 Checking Destinations with the Confirm Destination Function ......5-18...
Page 229: Selecting From The Address Book
Specifying Destinations Destinations for faxes, Internet Faxes, and the Scan to E-Mail function can be specified using various methods. Address Numeric Address Dial History Search Mail History Book Keys Entry (Redial)     Internet Fax    ...
Page 230 Select the destination from the address book. (Example: Address book on the [Send to E-mail] tab of the scanner screen.) (Example: Fax screen) • You can press the [Fax] tab on the fax screen to display destinations registered with a fax number.
Page 231 Using the index tab „ When there are many destinations registered, you can press the index tab to sort or filter the displayed destinations. Others: Lists the destination names starting with a symbol or number. Group: Lists the registered group names. [ABC] to [WXYZ]: Lists the destination names starting with the selected alpha characters.
Page 232 Selecting From the Group „ When transmitting a fax or Internet Fax, you can specify a destination group without using [Index]. Press <Fax>. Press the [Address Book] tab. Select the [Group] tab from the index tab. Select the groups. • indicates fax number group.
Page 233: Searching For Server Destinations
Searching for Server Destinations You can search for and select destinations from an LDAP (Lightweight Directory Access Protocol) server and address book destinations. There are two methods for searching for destinations; “simple search”, which enables you to search by entering part of the destination, and “advanced search”, which enables you to search by setting detailed conditions.
Page 234 Select the destination to specify from the search results, and press [Enter]. • You can select multiple destinations. • If you performed searching from the fax screen, you can press [Fax] or [e-mail] to display only fax number or e-mail address destinations. •...
Page 235 Press [Search] on the [Send to E-mail] tab of the scanner screen or [Search] on the fax screen. Press [Advanced]. Press the search item box for the search condition you want to enter. • In this example, [e-mail] is selected. •...
Page 236 To select a search condition other than “Any”, press the search condition box next to the search item you entered. If you do not want to change the search condition, proceed to step 7. Select the search condition, and press [Enter]. To continue entering search conditions, repeat the operation in steps 3 to 6.
Page 237: Entering Destinations
Select the destination to specify from the search results, and press [Enter]. • You can select multiple destinations. • If you performed searching from the fax screen, you can press [Fax] or [e-mail] to display only fax number or e-mail address destinations. •...
Page 238 Use the numeric keys to enter the fax number, and press [Enter]. • Press [All Clear] to delete all number. • Press [Clear] to delete the digit at the position of the cursor. • You can press [Prefix] to enter a prefix number registered in advance. (See page 7-44.) •...
Page 239: Specifying Using Search Numbers
(Fax screen) Enter the e-mail address, and press [Enter]. • Up to 50 characters can be entered. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. When there are multiple destinations, repeat steps 3 to 4. Note You can press [Register] after entering an e-mail address to register the displayed e-mail address in the address book.
Page 240 Press [Speed-Dial]. Enter the search number using the numeric keys, and press [Enter]. • You can also enter the search number using [+] and [-]. • If you pressed <Scan> in step 1, proceed to step 6. Select [Fax] if transmitting a fax or [e-mail] if transmitting an internet fax, and press [Enter].
Page 241: Selecting From The History
Selecting From the History „ Selecting From the Dial History (Redial) When transmitting a fax, you can select a destination from the history of the last 10 destinations entered using the numeric keys. You can also edit the selected history before using it as a destination.
Page 242 To change the fax number, edit the number, and press [Enter]. To use the displayed fax number as it is, press [Enter] without editing it. When there are multiple destinations, repeat steps 3 and 5. Selecting E-mail Addresses From the Transmission History „...
Page 243 Select the destination you want to specify. To change the e-mail address, edit the address, and press [Enter]. • To use the displayed e-mail address as it is, press [Enter] without editing it. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide.
Page 244: Confirming Specified Destinations
Confirming Specified Destinations You can confirm or delete the specified destinations before performing transmission. When transmitting with Internet Fax or Scan to E-Mail, you can change a destination to “To”, “Cc”, or “Bcc”. Note An icon is displayed in front of registered destinations in the destination confirmation screen.
Page 245: Checking Destinations With The Confirm Destination Function
Confirm the destinations, and press [Enter]. (Example: Scanner screen) • To delete a selected destination, select the destination to delete, and press [Delete]. • For an e-mail address, you can change the destination to a “To”, “Cc” or “Bcc”. To change a “To”, “Cc”...
Page 246 Chapter Communication Management Checking the Transmission Result (Transmission Report) ......6-2 Issuing the Transmission Report ................6-2 Reading the Transmission Report ................6-4 Managing the Communication History ..............6-5 Manually Printing Journal Reports ...............6-6 Automatically Printing Journal Reports ...............6-7 Reading Journal Reports ..................6-11...
Page 247: Checking The Transmission Result (Transmission Report)
Checking the Transmission Result (Transmission Report) You can print or e-mail the transmission results of faxes and Internet Faxes. Note You can also set to always print a transmission report. For details, refer to “Specifying Default Fax Settings ”. (See page 7-42.) Issuing the Transmission Report Load the document, and press <Fax>.
Page 248 Select the method for checking the transmission result, and press [Enter]. If you selected [OFF] or [Print], press [Enter] and proceed to step 7. If you selected [e-mail], specify the destination for transmission report, and press [Enter]. • Up to 50 characters can be entered. •...
Page 249: Reading The Transmission Report
Reading the Transmission Report Number Item Description Destination The destination name, fax number, or e-mail address FAX: For fax transmission Type IFAX: For Internet Fax transmission Mode The resolution used for the communication Start Time The time the communication started The time that elapsed from when the communication started Time until when the communication ended...
Page 250: Managing The Communication History
Managing the Communication History You can print a journal report that records the communication history of fax, Internet Fax, and scanner jobs to check the communication history. Printing a Journal Report „ You can manually print the journal report or set the machine to automatically print the report according to the settings you register in advance.
Page 251: Manually Printing Journal Reports
Manually Printing Journal Reports You can print the history of the latest 100 jobs for the specified type of communication. Press <Setting>. Press the [List] tab. Press [Journal List]. Select the type of communication to print the journal report for. Managing the Communication History...
Page 252: Automatically Printing Journal Reports
Select [ON] to enable duplex printing, or [OFF] to disable it. Select [ON] to enable combined printing, or [OFF] to disable it. Press [Yes]. For information on reading the reports, refer to “Reading Journal Reports”. (See page 6-11.) Automatically Printing Journal Reports You can set to print the report when there is transmission history for 100 jobs, or set to print the transmission history every day at a set time (for a daily communication report).
Page 253 Press [Fax Settings]. Press [Other Settings]. Press [Auto Print Journal]. Managing the Communication History...
Page 254 To set to automatically print the journal report, press [ON]. To set the printing time, press [Reserve print]. • If you selected [ON], proceed to step 12. • If you selected [OFF], the procedure is complete when you press [Enter]. Press [Print Reservation].
Page 255 Select [ON], and press [Enter]. • If you select [OFF], the print setting is disabled. • To continue selecting types of communication, repeat the operation in steps 9 and 10. Press [Close]. Select [ON] to enable duplex printing, or [OFF] to disable it. Select [ON] to enable combined printing, or [OFF] to disable it.
Page 256: Reading Journal Reports
Reading Journal Reports For Fax Communication „ • Transmission Journal Example Print Number Item Description The job number Destination The destination name or fax number Mode The resolution used for the communication Start Time The time the communication started Time The time required from start to finish for the communication Page The number of pages transmitted...
Page 257 • Reception Journal Example Print Number Item Description The job number Destination The sender’s name or fax number Mode The resolution used for the communication Start Time The time the communication started The time that elapsed from when the communication started Time until when the communication ended Page...
Page 258 „ For Internet Fax / Scan to E-Mail • Transmission Journal Example Print Number Item Description The job number Destination The destination name or e-mail address Start Time The time the transmission started Subject The subject of the communication (User name) : Only when a user is logged in GUEST : When transmission is performed without...
Page 259 • Reception Journal Example Print Number Item Description The job number Destination The destination name or e-mail address Start Time The time the communication started Subject The subject of the communication OK: Completed normally Result Code: The communication error code When the machine performs on the following operations, it is displayed in the Note field.
Page 260 For Scan to Folder / Scan to FTP „ Example Print Number Item Description The job number Destination The shortcut name or folder path / server path File Name The filename Start Time The time the communication started (User name) : Only when a user is logged in GUEST : When transmission is performed without...
Page 261 6-16 Managing the Communication History...
Page 262 Chapter Device Settings Registering Destinations ..................7-2 Registering / Editing Address Book Destinations ..........7-2 Registering / Editing Groups ................7-12 Registering / Editing Folder Shortcuts ..............7-15 Registering / Editing FTP Server Shortcuts ............7-20 Registering a Color Printer ..................7-25 Registering Favorite Destinations................7-31 Specifying Default Settings ...................7-34 Specifying Default Scanner Settings ..............7-34 Specifying Default E-mail Transmission Settings ..........7-38 Specifying Default Fax Settings ................7-41...
Page 263: Registering Destinations
Registering Destinations Registering / Editing Address Book Destinations Destinations can be registered in the address book for easy use. Up to 2,000 frequently used destinations can be registered. The following items can be registered for each destination. Item Description The number for the destination. When transmitting a fax or e-mail, enter this number to select the destination.
Page 264 „ Registering / Editing This section describes the procedure for registering address book destinations. When editing, select the destination you want to edit in step 4, and press [Edit]. After select the item to change. Press <Setting>. Press the [Register] tab. Press [Address Book Entry].
Page 265 Use the numeric keys to enter the fax number. • If you do not want to register fax number, proceed to next step. • If you do not want to register an e-mail address, press [Enter] and proceed to step 8. Press [e-mail].
Page 266 Enter the name, and press [Enter]. Up to 30 characters can be entered. Press [Speed-Dial]. If you do not want to edit the speed-dial, proceed to step 12. Enter the search number, and press [Enter]. You can not overwrite the search number that has already been registered. Press [Super G3].
Page 267 Useful Registration Method 1 „ Registering From the Scanner or Fax Ready Screen Press <Scan> or <Fax>. For the scanner screen, press the [Send to E-mail] tab. For the fax screen, press the [Address Book] tab. (Example: Scan screen) Press [Add/Edit]. The procedure is then the same as for registering an address book destination.
Page 268 Press [Register]. f “Mode 1” is set for the pin mode, Use the numeric keys to enter the PIN. Then press [Enter]. Otherwise proceed to step 6. Enter the name, and press [Enter]. Up to 30 characters can be entered. The procedure is then the same as for registering an address book destination.
Page 269 Enter the e-mail address. • Up to 50 characters can be entered for an e-mail address. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. Press [Register]. Enter the name, and press [Enter]. Up to 30 characters can be entered.
Page 270 „ Useful Registration Method 4 Registering a Search Result Search for a destination. “Searching for Server Destinations” for how to search destinations. (See page 5-6.) Press on the screen displaying the search results. Press [Register]. Press [Yes]. Press [No] to close the screen without registering the data. The procedure is then the same as for registering an address book destination.
Page 271 „ Deleting Press <Setting>. Press the [Register] tab. Press [Address Book Entry]. Select the destination you want to delete, then press [Delete]. Press [Yes]. • Press [No] to close the screen without deleting the data. • To continue deleting data, repeat the operation from step 4. Press [Close].
Page 272 ress [List]. Press [Number] or [Alphabet]. Select [ON] to enable duplex printing, or [OFF] to disable it. Select [ON] to enable combined printing, or [OFF] to disable it. Press [Yes]. Note The address book destination list can also be printed from [Address Book List] in the [List] tab after pressing <Setting>.
Page 273: Registering / Editing Groups
Registering / Editing Groups When transmitting to many destinations, you can transmit to a group of address book destinations. Up to 200 groups can be registered. Item Description The group name. The group name displayed in the button on the screen. Name Up to 50 characters can be entered.
Page 274 Enter the group name, and press [Enter]. Select the destinations to register from the address book, and press [Enter]. • Select a destination that is already selected to deselect it. • If you press [Speed-Dial], you can select a destination using a search number. For details on selecting search numbers, refer to “Specifying Using Search Numbers”.
Page 275 Select the group you want to delete, and press [Delete]. Press [Yes]. • Press [No] to close the screen without deleting the data. • To continue deleting groups, repeat the operation in steps 4 to 5. Printing a Group List „...
Page 276: Registering / Editing Folder Shortcuts
Press [Number] or [Alphabet]. Select [ON] to enable duplex printing, or [OFF] to disable it. Select [ON] to enable combined printing, or [OFF] to disable it. Press [Yes]. Note The group list can also be printed from [Group List] in the [List] tab after pressing <Setting>.
Page 277 Registering / Editing „ The following items can be registered for each folder shortcut. Item Description Shortcut Name This is the button name displayed on the screen. Up to 24 characters can be entered. If you do not register a name, the link will be displayed on the shortcut key.
Page 278 Press [Add]. To change a shortcut that is already registered, select the name of the shortcut you want to change, and press [Edit]. Browse to the folder you want to register, specify the folder, and press [Enter]. • Press [Keypad] to manually enter or edit the link. After entry, press [Enter]. Start the link with two slashes (“//”).
Page 279 Register or edit the shortcut name, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. Press [User Name]. If user name and password are not required, proceed to step 14. Enter or edit the user name, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters”...
Page 280 Deleting „ Press <Setting>. Press the [Register] tab. Press [Folder Shortcut]. Select the name of the shortcut to delete, and press [Delete]. Press [Yes] to proceed with the deletion. • Press [No] to close the screen without deleting the shortcut. •...
Page 281: Registering / Editing Ftp Server Shortcuts
Refer to the procedure in steps 6 to 14 of “Registering / Editing” to register the shortcut. (See page 7-17.) „ Registering from an Operation Screen On the screen for specifying a shared folder, press [Add/Edit]. Refer to the procedure in steps 4 to 14 of “Registering / Editing” to register the shortcut.
Page 282 Press <Setting>. Press the [Register] tab. Press [FTP Shortcut]. Press [Add]. To change a shortcut that is already registered, select the name of the shortcut you want to change , and press [Edit]. Press [Link]. If you do not want to change the link, proceed to step 7. Registering Destinations 7-21...
Page 283 Enter or edit the link to the FTP server you want to register, and press [Enter]. Start the link with two slashes (“//”). Press [Shortcut Name]. If you do not want to register or edit the shortcut name, proceed to step 9. Register or edit the shortcut name, and press [Enter].
Page 284 Enter or edit the user name, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. Press [Password]. Enter or edit the password, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide.
Page 285 Select the name of the shortcut to delete, and press [Delete]. Press [Yes] to proceed with the deletion. • Press [No] to close the screen without deleting the shortcut. • To continue deleting shortcuts, repeat the operation in steps 4 to 5. „...
Page 286: Registering A Color Printer
„ Registering an Entered FTP Server Specify an FTP Server. “Scanning to an FTP Server” step 1 to 10. (See page 1-12.) Press [Register]. Press [Yes]. Press [No] to close the screen without registering the shortcut. Registering a Color Printer To use the Scan to Printer function, it is necessary to install the “Scan to Print Monitor”...
Page 287 Starting the Scan to Print Monitor „ Click [Start] on your computer. If you created a shortcut to the Scan to Print Monitor when installing it, you can double-click the shortcut icon to start the print monitor. Select “Scan to Print Monitor” from “All Programs”. „...
Page 288 Select the [Folder Settings] tab. To register a new printer, select an unregistered item, and click [Register/Edit]. • If the message “Cannot connect to the server.” is displayed, specify the “Network Settings” first. (See page 7-30.) • To change registered information, select the item you want to change, and click [Register/Edit]. Click [Browse].
Page 289 Browse to the shared folder you created in “Browse for Folder”, and click [OK]. Click the “Printer” list button, and select a color printer registered in the computer. Click [Margin] and register the margin, if necessary. Click [OK] to close the screen. Place the cursor in the “Name”...
Page 290: Registering Other Settings
Note If “Delete printed document” is not selected, printed image files will remain in the program installation folder (normally “C:\Program Files\Muratec\OfficeBridge\ ScantoPrintMonitor\Temp”). In this case, delete the images in the above folder periodically to prevent the disc space of the computer from becoming full.
Page 291 „ Specifying the Network Settings The following items are set when installing the Scan to Print Monitor, but can be changed as necessary. Item Description IP Address Set the IP address of the machine. HTTP Port No. This setting is enabled when “Perform secure communications” is deselected.
Page 292: Registering Favorite Destinations
Closing the Scan to Print Monitor „ Right-click the task tray icon of the Scan to Print Monitor, and select “Exit”. Note To use the Scan to Printer function, the Scan to Print Monitor must be started. Registering Favorite Destinations You can register up to 10 destinations to display in the [Faves Destination] tab.
Page 293 Press [Add]. To edit a registered favorite, select the favorite you want to edit, and press [Edit]. Select the destination you want to register, and press [Enter]. To continue to register or edit favorites, repeat the procedure in steps 4 to 5. Note You can press [Add/Edit] in the [Faves Destination] tab to jump to the procedure for registering or editing favorites.
Page 294 Select the favorite you want to delete, and press [Delete]. Press [Yes] to proceed with the deletion. • Press [No] to close the screen without deleting the data. • To continue to delete favorites, repeat the procedure in steps 4 to 5. Registering Destinations 7-33...
Page 295: Specifying Default Settings
Specifying Default Settings The default values are those used when you press <Reset> to return to the ready screen. The machine returns to the default settings if is left without any operation for a designated period of time. Changing the default values of often-used functions can shorten the time required to adjust settings.
Page 296 Select [Default Settings] or [Other Settings]. • In this example, [Default Settings] is selected. • For details on the settings that can be specified, refer to “ List of Default Scanner Settings” (see page 7-36) “List of Other Settings” (see page 7-37).
Page 297 „ List of Default Scanner Settings Reference Function Description Settings page Preview Set the default preview setting. Document Set the default Text 1-19 Type document type setting. Auto Photo Contrast Set the default contrast Lightest 1-20 setting. Lighter Normal Darker Darkest Color Set the default scan...
Page 298 Reference Function Description Settings page FileFormat This sets the default Mono 2-30 file format used when TIFF a scanned document is saved. In the default PDF w/ Password settings for PDF w/ Password, you can set Color the encryption level JPEG and restrictions with a permissions password.
Page 299: Specifying Default E-Mail Transmission Settings
Specifying Default E-mail Transmission Settings You can change the default Internet Fax and Scan to E-Mail settings. For information on the items and settings that can be specified, refer to “List of Default E-mail Settings” (see page 7-39), “List of Default Internet Fax Settings”...
Page 300 Select the item to set. In this example, [File Format] is selected. Select the default value, and press [Enter]. Press [Close]. To continue to change other default values, repeat steps 4 to 7 of the operation. „ List of Default E-mail Settings Reference Function Description...
Page 301 „ List of Default Internet Fax Settings Reference Function Description Settings page File Format This sets the default file format used when a transmitting TIFF-S 4-76 data via Internet Fax. TIFF TIFF-S: The simple mode TIFF format. Documents are all converted to A4 size, 200 dpi for transmission.
Page 302: Specifying Default Fax Settings
Specifying Default Fax Settings You can set or change the default fax settings. For information on the items and settings that can be specified, refer to “List of Default Transmission Settings” (see page 7-42) “List of Other Default Settings” (see page 7-43).
Page 303 Select the function to set. In this example, [Resolution] is selected. Select the default value, and press [Enter]. Press [Close]. To continue to change other default values, repeat steps 4 to 7 of the operation. „ List of Default Transmission Settings Reference Function Description...
Page 304 Reference Function Description Settings page Memory Tx This sets whether to give the priority 3-25 to memory transmission or to real-time transmissions when sending faxes. Option Note • Underlined values are the default settings specified at the time of shipment. •...
Page 305 Reference Function Description Settings page Prefix By registering frequently used fax numbers, you (Not 3-24 can enter a fax number simply by pressing a registered) button. Up to 40 digits can be entered for a prefix number. Numbers, #, *, /P (Pause), and /T (Tone) can be entered.
Page 306: Registering Other Settings
Registering Other Settings You can register other functions used with the Internet Fax and scanner functions. Registering / Editing Templates You can register ten default subjects and messages of the e-mail used when transmitting a fax with a cover page, attaching a scanned document to an e-mail for transmission (Scan to E-mail) or transmitting an internet fax.
Page 307 Press [Add]. To edit a registered template, select the template you want to edit, and press [Edit]. Press [Title]. Edit the title, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. To enter a subject, press [Subject].
Page 308 Enter or edit the subject, and press [Enter]. For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. To enter the message, press [Text]. If you do not want to enter the message, proceed to step 11. Enter or edit the message, and press [Enter].
Page 309: Registering / Editing File Names
Deleting „ Press <Setting>. Press the [Register] tab. Press [Template]. Select the template you want to delete, and press [Delete]. Press [Yes]. To continue deleting templates, repeat the operation in steps 4 to 5. Registering / Editing File Names You can register up to 20 file names to use for scanned image data in advance. Registering / Editing „...
Page 310 Select a new button. To change a file name that is already registered, select the file name you want to change. Enter or edit the file name, and press [Enter]. • Up to 80 characters can be entered. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide.
Page 311: Registering / Editing Document Categories
Registering / Editing Document Categories You can register up to 20 document categories to use when saving scanned documents in the box in advance. Registering / Editing „ Press <Setting>. Press the [Register] tab. Press [Document Category]. Select a new button. To change a document category that is already registered, select the document category you want to change.
Page 312: Registering / Editing Domain Names
Enter or edit the document category, and press [Enter]. • Up to 20 characters can be entered. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’s Guide. • To continue to register or edit document categories, repeat the procedure in steps 4 to 5. Deleting „...
Page 313 Select a new button. To change a domain name that is already registered, select the domain name you want to change. Enter or edit the domain name, and press [Enter]. • Up to 20 characters can be entered. • For details on entering characters, refer to Chapter 1, “Entering Characters” in the Administrator’’s Guide.
Page 314: Color Fine Adjustment
Color Fine Adjustment Normally, you do not need to perform the operation described in this section. For the color scan image settings, you can change the adjustment level corresponding the setting value for each item (fine adjustment). The adjustable items are indicated below. Item Description Number...
Page 315 Press [Yes]. Press [Register/Change]. Press [Initialize] and then [Yes] to return the adjustment values to the factory default settings. Press [ ] and [ ] to select the item to adjust. Enter the adjustment value using [ ], [ ], [ ], [ ], and press [Enter]. Press [Close].
Page 316 Limitations on Overlapping Settings „ Refer to the following chart about limitations on overlapping settings for the color adjustment function. Color Fine Adjustment Contrast Contrast (Brightness Sharpness Lightness Saturation (Density) level) Contrast × × × (Density) Contrast (Brightness level) Sharpness Lightness ...
Page 317 7-56 Registering Other Settings...

Muratec MFX-2590 Quick Manual

How to Read this Manual

Chapter 1 Basic Scan Functions

Basic Scanning

Basic Scan Settings

Scanning on the Basic View

Chapter 2 Advanced Scan Functions

Introduction to Advanced Functions

Advanced Scan Features

Scanning Documents Using a TWAIN Box

Chapter 3 Basic Fax Functions

Initial Setup (User Install)

Basic Faxing

Faxing on the Basic View

Making a Phone Call

Transmitting Faxes from a Computer

Internet Fax Transmission (Internet Fax)

Chapter 4 Advanced Fax Functions

Introduction to Advanced Functions

Scan Related Settings

Various Fax Functions

F-Code Communications

Security Functions

Useful Reception Functions

Checking / Managing Box Documents (ob Doc.)

Useful Internet Fax Functions

Chapter 5 Specifying Destinations

Confirming Specified Destinations

Chapter 6 Communication Management

Checking the Transmission Result (Transmission Report)

Managing the Communication History

Chapter 7 Device Settings

Registering Destinations

Specifying Default Settings

Registering Other Settings

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Summary of Contents for Muratec MFX-2590