Presenting Computer Screens; Presenting Files - SMART Room System Setup And Maintenance Manual

C H A P T E R 4
Using your room system

Presenting computer screens

Users with laptops can connect the laptop harness's HDMI cable or VGA cable to their laptops to
present their laptops' video outputs. If the console prompts the user to share the screen, the user
should press Yes.
Alternatively, these users can join the Lync meeting from their laptops' Lync client software. When
prompted to confirm that they're in the meeting room, these users should click Yes. Next, they should
click Presentation in Lync software, and then select what they want to share.
N O T E
When remote participants join a meeting and are prompted to confirm that they're in the meeting
room, they should click No. They can then click Presentation in Lync software and select what
they want to share.
Other participants attending the meeting in person see the user's computer screen on one of the
interactive flat panels. Remote participants also see the user's computer screen in real time.

Presenting files

A user who joins the meeting from his or her computer can share files, including PowerPoint files.
To share a PowerPoint file, the user clicks Presentation
PowerPoint. By default, other users can write or draw over the PowerPoint file but must click
Content and then select Take Over as Presenter (on the console) or press the arrow buttons and
then press Yes when prompted to take over as the presenter (on interactive flat panels) before doing
so.
N O T E S
The user sharing the PowerPoint file must select PowerPoint and share the PowerPoint file
l
(rather than the PowerPoint application) to enable other users to write or draw over the
PowerPoint file.
The user sharing the PowerPoint file can choose to prevent or allow other writers to write or
l
draw over the file.
To write or draw digital ink over slides from the interactive flat panels, users can press the mode bar
(up or down arrow), press Annotate, and then write or draw using their finger or one of the interactive
flat panel pens.
Users can also press Enable Media to show any embedded videos in the PowerPoint files.
29 smarttech.com/kb/170450
in Lync software, and then selects