Turning On Your Room System - SMART Room System Setup And Maintenance Manual

C H A P T E R 4
Using your room system
4. If appropriate, make the meeting private so that participants must enter a password to join:
a. Click Meeting Options.
The Lync Meeting Options dialog box appears.
b. Click Permissions, and then select A new meeting space (I control permissions).
c. Select who to permit as participants, who to permit as presenters, and any limitations on
presenters.
d. Click OK.
5. Send the meeting invitation to the participants and resources.
To convert an existing meeting to a Lync meeting
1. Start Outlook, and then click Calendar.
2. Locate the meeting in the calendar, and then double-click it.
The meeting opens.
3. Click Appointment, and then click Lync Meeting.
N O T E
For users with older versions of Lync software, this button is labeled Online Meeting.
4. Add the room system as a resource.
5. Send the meeting update to the participants and resources.

Turning on your room system

Your room system's interactive flat panels have two presence detection sensors on their frames that
can detect people up to 16' (5 m) away when the room system is in Standby mode.
When the sensors detect motion in the room, the room system turns on. If presence detection is
disabled, you can manually turn on the room system by pressing the Power/Standby button
front control panel of each interactive flat panel.
24 smarttech.com/kb/170450
on the