Chapter 4: Using Your Room System; Scheduling Meetings - SMART Room System Setup And Maintenance Manual

Chapter 4
Using your room system
Scheduling meetings
Turning on your room system
Starting meetings and whiteboard sessions
Managing meetings using the console
Presenting content during meetings
Presenting computer screens
Presenting files
Using the whiteboard feature
Ending meetings
This chapter provides an overview of how users can schedule and conduct a meeting using your
SMART Room System and Lync Room System software.

Scheduling meetings

Using Microsoft Outlook® on their personal computers, users can schedule Lync meetings and book
the SMART Room System as a resource.
To schedule a new Lync meeting
1. Start Outlook, and then click Calendar.
2. Click Home, and then click New Lync Meeting.
N O T E
For users with older versions of Lync software, this button is labeled New Online Meeting.
A new Lync meeting opens.
3. Select a date and time for the meeting, type a subject and details, and then add participants and
resources (including the room system).
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