About Your Room System; Features; Integration With Lync; Simple Startup - SMART Room System Setup And Maintenance Manual

C H A P T E R 1
Welcome

About your room system

Your SMART Room System features one or two SMART Board® interactive flat panels, a Lync
appliance, a tabletop console, a high-definition camera, microphones, speakers and a video
connection harness for use with an optional guest laptop.
Using the installed Lync Room System software, you can start a meeting and connect with other
individuals or meeting rooms with a single tap on the console or the interactive flat panels. You can
write or draw on the interactive flat panels using the whiteboard feature, connect an optional guest
laptop to share its screen and share files with connected individuals and meeting rooms in real time.

Features

Your room system includes the following features.

Integration with Lync

The SMART Room System integrates with your organization's existing Lync infrastructure, enabling
users to schedule meetings, remotely join meetings, and share PowerPoint files using the Lync client
software already installed on their computers.

Simple startup

After the room system turns on, the console and the interactive flat panels show the meeting room's
schedule, including when the meeting room is booked and when it's available. Users can start a
scheduled meeting by pressing the meeting's block in the schedule on either the console or the
interactive flat panels. Lync Room System software enables users to connect to remote participants
and shares video and audio.
Alternatively, users can start ad hoc meetings or whiteboard sessions with a single press of the
console or interactive flat panels.

Automatic sharing of video and audio

When users start or join meetings, the room system shares video and audio automatically without
requiring any manual setup on the users' part. The room system's high definition camera,
microphones and speakers facilitate users' communication during the meeting.

Collaboration

Using Lync Room System software's whiteboard feature, users can write or draw notes on the
interactive flat panels, automatically sharing with remote participants. Users can also write or draw
over Microsoft PowerPoint® files attached to the scheduled meeting as well as connect their laptops
to share the laptop screens.
2 smarttech.com/kb/170450