Page 2 The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.
Page 3: Table Of Contents
Table of Contents Table of Contents Table of Contents ......................3 Before Using the Machine ..................13 Preface ........................14 Types of Manuals ...................... 15 Using This Guide ....................... 16 Organization of This Guide ................... 16 Conventions ......................17 Safety Notes ......................18 Electrical Safety ....................
Page 4 Ground Fault Interrupter.....................55 Energy Saver Mode....................57 Entering Energy Saver Mode.................58 Exiting Energy Saver Mode ...................58 Control Panel......................59 Screens and Buttons Displayed................63 About the [Services Home] Screen ................64 Entering Text ......................68 Installing the Tray Attachment on Finisher-B1 ............69 Copy ..........................71 Copying Procedure.....................72 Step 1 Loading Documents ...................72 Step 2 Selecting Features ..................74 Step 3 Entering a Quantity..................75...
Page 5 Table of Contents Original Size (Specifying the Scan Size for the Document)........ 101 Mixed Size Originals (Scanning Different Size Documents Simultaneously)..102 Edge Erase (Erasing Edges and Margin Shadows of the Document) ....103 Image Shift (Adjusting the Image Position)............105 Invert Image (Making Reversed Copies of Images)..........
Page 6 About IP Fax (SIP) ....................173 IP Fax (SIP) Features ..................175 Feature Comparison with Regular Fax ..............176 Sending an IP Fax (SIP) ..................177 Receiving an IP Fax (SIP) ...................177 About Server Fax .....................178 Sending a Server Fax ..................178 Simple Fax .......................180 Specifying a Destination Using the Numeric Keypad ..........181 Speed Dialing (Specifying a Destination Using an Address Number) ....182 Specifying a Destination Using a One Touch Button...........183...
Page 7 Table of Contents Recipient Print Sets (Printing Multiple Sets at the Remote Machine) ....214 Pages per Side (Combining Multiple Pages into One Sheet) ......214 Remote Folder (Using Remote Folder)............... 215 F Code (Using F Code Transmission) ..............218 Internet Fax Profile (Specifying Internet Fax Profiles) ........
Page 8 Color Scanning (Selecting an Output Color)............265 2 Sided Scanning (Scanning Both Sides of a Document) ........265 Original Type (Selecting the Document Type).............267 File Format (Selecting a File Format for Output Data).........267 Network Scanning ....................277 Preview (Previewing the Scanned Images during a Scan Job) ......278 Color Scanning (Selecting an Output Color)............278 2 Sided Scanning (Scanning Both Sides of a Document) ........278 Original Type (Selecting the Document Type).............278...
Page 9 Table of Contents Computer (Starting a Scan Job via Computer Operation) ........297 This Device (Storing Data Scanned by the Machine on a Network Computer) ..298 Advanced Settings....................300 Photographs (Scanning a Color Photograph) ............. 300 Image Options (Adjusting Scan Density and Image Sharpness) ......301 Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast) ....
Page 10 Job Flow Sheets .....................337 Job Flow Procedure ....................338 Step 1 Opening the [Job Flow Sheets] Screen............338 Step 2 Selecting a Job Flow Sheet..............338 Step 3 Confirming/Changing the Job Flow Sheet..........339 Step 4 Starting the Job Flow Sheet ..............339 Selecting/Changing a Job Flow Sheet ..............340 Stored Programming....................343 Stored Programming Overview ................344 Registering/Deleting/Renaming Stored Programs ...........345...
Page 11 Table of Contents Charge Print......................378 Private Charge Print.................... 380 Public Folder ....................... 382 Undelivered Faxes ....................383 Printing Pending Jobs....................385 Handling Error Terminations..................386 12 Computer Operations.................... 387 Features Overview ....................388 Print ......................... 389 Print Features ..................... 389 Setup........................
Page 13: Before Using The Machine
1 Before Using the Machine This chapter describes how to use this guide, as well as safety notes and legal notice you should read before using the machine. Preface .......................14 Types of Manuals ..................15 Using This Guide ..................16 Safety Notes ....................18 Regulation....................29 Environment....................
Page 14: Preface
1 Before Using the Machine Preface Thank you for selecting the ApeosPort-IV 5070/4070/3070, DocuCentre-IV 5070/4070 (hereafter referred to as "the machine"). This guide describes how to operate the machine and the precautions you should follow during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.
Page 15: Types Of Manuals
Types of Manuals Types of Manuals The following guides are provided with the machine. Accompanying Manuals User Guide (this guide) (Document CD-ROM) The guide describes all the necessary steps for copy, print, scan, and fax. Administrator Guide (Document CD-ROM) The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine.
Page 16: Using This Guide
1 Before Using the Machine Using This Guide This guide is intended for first time users of the machine. It describes the basic operations for the Copy, Print, Scan, and Fax services. Organization of This Guide This guide consists of the following chapters: 1 Before Using the Machine Describes how to use this guide, as well as safety notes, legal notices, and other important information you should read before using the machine.
Page 17: Conventions
Using This Guide Conventions The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration. The procedures in this guide may vary depending on the driver and utility software being used due to the upgrades.
Page 18: Safety Notes
1 Before Using the Machine Safety Notes Before using this product, read "Safety Notes" carefully for safety use. This product and recommended supplies have been tested and found to comply with strict safety requirements including safety agency approvals and compliance with environmental standards.
Page 19: Electrical Safety
If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.
Page 20: Machine Installation
Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative. Machine Installation Do not locate this product where people might step on or trip over the power cord.
Page 21 Safety Notes With Finisher-A1 (optional) and Side Tray (optional) 1604 1037 (Unit: mm) With Finisher-B1 (optional) and Side Tray (optional) 1604 1740 (Unit: mm) With Booklet Maker Unit for Finisher-B1 (optional) and Side Tray (optional) 1604 1740 (Unit: mm)
Page 22 1 Before Using the Machine With Finisher-C1 (optional) and Side Tray (optional) 1604 1870 (Unit: mm) With Finisher-C1 with Booklet Maker (optional) and Side Tray (optional) 1604 1928 (Unit: mm) With Finisher-C1 (optional), Side Tray (optional), and HCF Kit (optional) 1604 2105 (Unit: mm)
Page 23 Safety Notes With Finisher-C1 with Booklet Unit (optional), Side Tray (optional), and HCF Kit (optional) 1604 2138 (Unit: mm) Do not incline the product at more than 10 degree angle. Otherwise, it may fall over and cause injuries. Back Right Front Front Left...
Page 24: Operational Safety
To avoid the risk of electric shock and a fire accident, switch off and unplug the product promptly in the following conditions, then contact your local Fuji Xerox representative. The product emits smoke or its surface is unusually hot.
Page 25 Safety Notes Keep electrical and mechanical safety interlocks active. Keep the safety interlocks away from magnetic materials. Magnetic materials may accidentally activate the product and cause injuries or electric shock. A ground fault interrupter is embedded in this product. If current leakage occurs, the ground fault interrupter automatically cuts off power circuit to prevent electric shock and a fire accident.
Page 26 Do not apply excessive force to hold thick document on the document glass. It may break the glass and cause injuries. To move this product to another location, contact your local Fuji Xerox representative. Ventilate well during extended operation or mass copying. It may affect the office air environment due to odor such as ozone in a poorly ventilated room.
Page 27: Consumable
It may catch fire by electric sparks inside the vacuum cleaner and cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox representative. Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion.
Page 28: Location Of Warning And Caution Labels
1 Before Using the Machine Location of Warning and Caution Labels Always follow all warning instructions marked on or supplied with this product. To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or "High Voltage" marks on.
Page 29: Regulation
Regulation Regulation Radio Frequency Emissions (Class B) This product has been tested and found to comply with the limits for a Class B digital device, pursuant to the International Standard for Electromagnetic Interference (CISPR Publ. 22) and Radiocommunications Act 1992 in Australia/New Zealand.
Page 30: Environment
1 Before Using the Machine Environment For environmental protection and efficient use of resources, Fuji Xerox reuses returned toner cartridges and drum cartridges to make recycle parts, recycle materials or energy recovery. Proper disposal is required for toner cartridges and drum cartridges no longer needed.
Page 31: About License
About License About License This section describes information about licenses. Be sure to read through it. RSA BSAFE ® This product includes RSA BSAFE Cryptographic software from RSA Security Inc. Heimdal Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden).
Page 32: Freebsd
1 Before Using the Machine Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>. All rights reserved. Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.
Page 33: Openldap
About License OpenLDAP Copyright 1998-2006 The OpenLDAP Foundation All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted only as authorized by the OpenLDAP Public License. A copy of this license is available in the file LICENSE in the top-level directory of the distribution or, alternatively, at <http://www.OpenLDAP.org/license.html>.
Page 34 1 Before Using the Machine Redistribution and use in source and binary forms are permitted provided that this notice is preserved and that due credit is given to the University of Michigan at Ann Arbor. The name of the University may not be used to endorse or promote products derived from this software without specific prior written permission.
Page 35: Des
The Japanese-English dictionaries are provided to customers on an as-is basis, and Fuji Xerox and the original supplier make no representations of warranties of any kind. Original Author Information (extracted from http://www.csse.monash.edu.au/~jwb/ edrdg/licence.html)
Page 36: Cyrus Sasl
1 Before Using the Machine Monash University License Information http://www.csse.monash.edu.au/~jwb/edrdg/licence.html Information Regarding EDICT and COMPDIC http://www.csse.monash.edu.au/~jwb/edict.html http://www.csse.monash.edu.au/~jwb/compdic_doc.html Information Regarding the Creative Commons Attribution-ShareAlike License http://creativecommons.org/licenses/by-sa/2.5/legalcode Cyrus SASL Copyright (c) 1998-2003 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 37: Legal Notice
Legal Notice Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. Currency Banknotes and checks Bank and government bonds and securities...
Page 38 1 Before Using the Machine...
Page 39: Product Overview
2 Product Overview This chapter describes the basic information of the machine, such as machine components, how to switch the machine on and off, and how to use the touch screen. Machine Components.................40 Power Source .....................51 Ground Fault Interrupter ................55 Energy Saver Mode ..................
Page 40: Machine Components
2 Product Overview Machine Components The following describes machine components and their functions. 4 Tray Model Component Function Document cover Holds a document in place. Document glass Load a document here. Control panel Consists of operation buttons, LED indicators, and a touch screen. Refer to "Control Panel"...
Page 41 Machine Components Component Function Stylus pen holder Stores the stylus pen. Stylus pen Used for touching the touch screen on the control panel to configure settings. Note • You can directly touch the touch screen not only with the stylus pen but also with a finger.
Page 42 2 Product Overview Left and rear view This view varies depending on optional components. Component Function USB 2.0 interface Connects to the cable of a Memory Card Reader or a USB memory connector (optional) device. Cover E Open this cover to clear paper jams. Cover A Open this cover to clear paper jams.
Page 43 Machine Components Inside Component Function Toner cartridge Contains toner (image forming powder). Main power switch Switches the main power of the machine on and off. Always follow the instructions of the system administrator. Important • Always switch the power off before switching the main power off. For details, refer to "Power Source"...
Page 44 2 Product Overview Telephone line connectors HANDSET LINE3/ISDN2 EXT LINE LINE2/ISDN1 LINE1 Connector Name marked on the Name displayed on Function cover of the machine the touch screen Used to connect your telephone. LINE1 Line 1 Use this connector to connect to a telephone line.
Page 45 Machine Components Duplex automatic document feeder Component Function Confirmation indicator Lights up when a document is loaded correctly. Knob Turn this knob to clear paper jams. Top cover Open this cover to clear paper jams. Green tab Open this tab to clear paper jams. Document guides Use these guides to align the edges of documents.
Page 46 2 Product Overview HCF Kit (optional) Component Function Tray 6 top cover Open this cover to clear paper jams after moving Tray 6 to the left. Tray 6 Load paper here.
Page 47 Machine Components Finisher-A1 (optional) Component Function Center tray Copies or prints are delivered here. Staple cartridge Contains staples. Remove this cartridge when replacing or adding staples, or clearing staple jams. Front cover Open this cover when replacing or adding staples, or clearing staple jams. Top cover Open this cover to clear paper jams.
Page 48 2 Product Overview Finisher-B1 (optional) Component Function Tray attachment Install this attachment when delivering A4 or B5 paper to the finisher tray without stapling. For more information, refer to "Installing the Tray Attachment on Finisher- B1" (P.69). Booklet unit (optional) Staples creased outputs.
Page 49 Machine Components Component Function Center tray (Top cover of the Copies and prints are delivered here when they cannot be delivered to finisher transport) the finisher tray. Pull the cover upward when clearing paper jams. Note • Remove outputs delivered to the center tray constantly. Note •...
Page 50 2 Product Overview Finisher-C1 (optional) and Finisher-C1 with Booklet Maker (optional) Component Function Output tray Outputs are delivered here. Finisher tray Stapled outputs are delivered here. Hole-punch waste container Collects scraps from the puncher. Staple cartridge Contains staples. Remove this cartridge when replacing or adding staples, or clearing staple jams.
Page 51: Power Source
Power Source Power Source The machine is provided with a power switch and a main power switch. Power switch Power switch To use the machine, press the power switch to the [ | ] position to switch its power on. You can start operations after the machine warms up.
Page 52: Switching The Power On
2 Product Overview Switching the Power On The following describes how to switch the power on. The machine takes approximately 30 seconds to warm up and to be ready to copy or print after switching the power on. This may take more time depending on your machine configuration.
Page 53: Switching The Power Off
Power Source Switching the Power Off The following describes how to switch the power off. Before switching the power off, make sure that the machine has completed all copy or print jobs. Then, make sure that the <Data> indicator is not blinking. Important •...
Page 54: Switching The Main Power Off
2 Product Overview Switching the Main Power Off The following describes how to switch the main power off. Important • Do not switch the main power off when a screen is displayed on the touch screen or while the <Energy Saver> button is blinking. Switching off the main power under such circumstances may damage the hard disk and the memory or cause a machine malfunction.
Page 55: Ground Fault Interrupter
Ground Fault Interrupter Ground Fault Interrupter The machine is provided with a ground fault interrupter. In the event of a current leakage, the circuit breaker will automatically cut off the power circuit to prevent any leakage or fire from occurring. Check that the ground fault interrupter works properly at least once a month.
Page 56 2 Product Overview Press the <TEST> button lightly with a sharp <TEST> button edge such as a pen tip. If the <RESET> button <RESET> button pops up, it means that the ground fault interrupter circuit is working properly. If not, the circuit is not working properly.
Page 57: Energy Saver Mode
Energy Saver Mode Energy Saver Mode The machine is equipped with an Energy Saver mode that saves electricity by reducing the power consumption when no copy or print data is received for a specified time. The Energy Saver feature has two modes: Low Power mode and Sleep mode. The machine enters Low Power mode after the preset time has elapsed if the machine is left unused for a fixed period of time.
Page 58: Entering Energy Saver Mode
2 Product Overview Entering Energy Saver Mode The following describes how to enter Energy Saver mode. Note • To enter Energy Saver mode by pressing the <Energy Saver> button, specify a longer time period in [From Last Operation to Sleep Mode] than in [From Last Operation to Low Power Mode] under [Energy Saver Timers].
Page 59: Control Panel
Control Panel Control Panel The following describes the names and functions of the components on the control panel. Component Function <Services Home> button Press this button to display the [Services Home] screen. You can change the services displayed on the [Services Home] screen. For more information, refer to "1 Before Using the Machine"...
Page 60 2 Product Overview Component Function <Interrupt> button Press this button to suspend a copy or print job in progress to have the machine process another job. During Interrupt mode, the <Interrupt> button lights up. The machine exits Interrupt mode when the <Interrupt> button is pressed again, and resumes the suspended job.
Page 61 Control Panel Component Function <(Not In Use)> button Press this button to call its associated service. To the button, you can assign [Language] or any service displayed on the [Services Home] screen. For information on how to assign a service to the button, refer to "1 Before Using the Machine"...
Page 62 2 Product Overview Component Function One touch buttons Allows you to specify a recipient by simply pressing one button. You can (Only available for use the buttons for fax and Internet fax jobs. machines with the Fax Turn over the panels to display buttons 1 - 70, M01, and M02. service) There are two ways in which address numbers and stored programs are assigned to the one touch buttons.
Page 63: Screens And Buttons Displayed
Control Panel Screens and Buttons Displayed You can register or change the services and buttons displayed on the touch screen. Note • The following screens and buttons may have been changed by the system administrator. Use the machine according to the changes that have been made. Setting the Initial Screen You can set the screen displayed after switching the power on or exiting Energy Saver mode.
Page 64: Message Field
2 Product Overview About the [Services Home] Screen This section describes the fields and buttons on the [Services Home] screen which is displayed by pressing the <Services Home> button. Login information field Message field Additional feature buttons Service buttons Next page Message Field Displays a message.
Page 65 About the [Services Home] Screen E-mail You can scan documents and send the scanned data as an e-mail attachment. For more information, refer to "E-mail" (P.257). Simple Copy You can set the features for the Copy service. Selecting [Simple Copy] allows you to easily specify the basic copy features on a single screen.
Page 66 2 Product Overview Store to USB You can scan documents and save the scanned data to a USB memory device. For more information, refer to "Store to USB" (P.287). Note • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 67: Activity Report
About the [Services Home] Screen Screen Brightness You can adjust the screen brightness of the touch screen. Lock Out Printer/Release Printer You can set the machine to temporarily enable printing during the printer lockout period or to temporarily disable printing while [Release Printer] is displayed. Note •...
Page 68: Entering Text
2 Product Overview Entering Text During operations, a screen for entering text sometimes appears. The following describes how to enter text. You can enter the following characters: numerals, alphabets, and symbols. Item Description Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the lowercase letters, select [Shift] again.
Page 69: Installing The Tray Attachment On Finisher-B1
Installing the Tray Attachment on Finisher-B1 Installing the Tray Attachment on Finisher-B1 When delivering A4 or B5 paper to the finisher tray without stapling, you can stack the outputs more neatly by installing the tray attachment supplied with the finisher tray. Remove the tray attachment from the rear of the finisher tray.
Page 70 2 Product Overview...
Page 71: Copy
3 Copy This chapter describes the basic operation and features for the Copy service. Copying Procedure ..................72 Operations during Copying ................. 78 Simple Copy ....................81 Copy ......................85 Image Quality....................93 Layout Adjustment ..................96 Output Format...................110 Job Assembly ...................141...
Page 72: Copying Procedure
3 Copy Copying Procedure This section describes the basic copy procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ......................72 Step 2 Selecting Features ......................74 Step 3 Entering a Quantity ......................75 Step 4 Starting the Copy Job.......................76 Step 5 Confirming the Copy Job in Job Status ................77 Step 1 Loading Documents The following two methods are available to load documents:...
Page 73: Document Glass
Copying Procedure Remove any paper clips and staples before loading a document. Load the document face up (when the Confirmation indicator document is 2-sided, load the front side up) in the center of the document feeder. Note • The confirmation indicator lights up when the document is loaded correctly.
Page 74: Step 2 Selecting Features
3 Copy Open the document cover. Important • Before loading a document, make sure that the touch screen is active. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.
Page 75: Step 3 Entering A Quantity
Copying Procedure Select [Copy]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and configure features as necessary. The following shows the reference section for each tab. "Copy" (P.85) "Image Quality" (P.93) "Layout Adjustment"...
Page 76: Step 4 Starting The Copy Job
3 Copy If you have entered an incorrect value, press the <C (Clear)> button and then enter the correct value. <C (Clear)> button Step 4 Starting the Copy Job The following describes how to start a copy job. Press the <Start> button. Important •...
Page 77: Step 5 Confirming The Copy Job In Job Status
Copying Procedure Load the next document. Press the <Start> button. If you have more documents, repeat steps 3 and 4. When all documents have been scanned, select [Last Original]. Step 5 Confirming the Copy Job in Job Status If copies are not output after you start the copy job, the job may be in pending status. Use the following procedure to confirm the job status.
Page 78: Operations During Copying
3 Copy Operations during Copying This section describes available operations during copying. The following shows the reference section for each operation. Stopping the Copy Job ........................78 Changing the Number of Copies....................79 Interrupting the Copy Job ......................80 Stopping the Copy Job To cancel a copy job in progress, use the following procedure.
Page 79: Changing The Number Of Copies
Operations during Copying Select the job to cancel. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. Select [Delete]. Select [Delete]. Changing the Number of Copies To change the number of copy sets during scanning or copying, use the following procedure.
Page 80: Interrupting The Copy Job
3 Copy Select [Change Quantity]. Specify the number of copy sets with the numeric keypad. The new quantity must include the number of copies that have already been printed. You cannot enter a number less than the number of copies that have already been printed.
Page 81: Simple Copy
Simple Copy Simple Copy You can select [Copy] or [Simple Copy] on the [Services Home] screen to set the features for the Copy service. This section describes the features you can select on the [Simple Copy] screen. [Simple Copy] allows you to use only basic features to easily copy documents. The following shows the reference section for each feature.
Page 82: Reduce/Enlarge (Making Enlarged/Reduced Copies)
3 Copy Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio. Note • If you select [Auto Select], an option other than [Auto %] is selected in [Reduce/Enlarge]. Trays 1 to 4, and Tray 6 Allows you to directly select the desired tray.
Page 83: Sided Copying (Making 2 Sided Copies)
Simple Copy Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note • If you select [Auto %], an option other than [Auto Select] is selected in [Paper Supply]. Ratios Allows you to select from preset copy ratios.
Page 84: Pages Per Side (Copying Two Pages Onto One Sheet)
3 Copy 2 Pages per Side (Copying Two Pages onto One Sheet) This feature allows you to copy two pages of a document together onto one side of a single sheet of paper. When you select [2 Pages per Side], [Auto %] is automatically selected in [Reduce/ Enlarge].
Page 85: Copy
Copy Copy You can select [Copy] or [Simple Copy] on the [Services Home] screen to set the features for the Copy service. This section describes the features you can select on the [Copy] screen. The following shows the reference section for each feature. Reduce/Enlarge (Making Enlarged/Reduced Copies)..............
Page 86 3 Copy Ratios (3rd and 4th buttons) Displays preset copy ratios. You can change the copy ratio associated with each button. For information on the settings, refer to "5 Tools" > "Copy Service Settings" > "Preset Buttons" > "Reduce/Enlarge - Button 3 - 4" in the Administrator Guide.
Page 87 Copy Preset % Select a copy ratio from the following options. 100% Copies at the same image size as the original document. Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note •...
Page 88 3 Copy Fit Image to Paper Size X - Y% Automatically determines the reduction/enlargement ratios for the width and length so that the document image fits in the paper, and then slightly reduces the ratios so that the complete image is copied onto the paper. Width: XX% / Length: XX% Allows you to specify the preset reduction/enlargement ratios.
Page 89: Paper Supply (Selecting The Paper For Copying)
Copy Paper Supply (Selecting the Paper for Copying) This feature allows you to select the tray that holds the paper you want to use. Select a paper tray. Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio.
Page 90 3 Copy [Paper Supply] Screen This screen allows you to select a paper tray from all trays available on the machine. Select a paper tray. Tray Allows you to select a paper tray. When [Bypass] is selected, the [Tray 5] screen is displayed where you can specify a paper type other than plain paper, and non-standard size paper.
Page 91: Sided Copying (Making 2 Sided Copies)
Copy Paper Size Select from [Auto Detect], [Standard Size], and [Custom Size]. When you select [Auto Detect], the paper size is identified automatically. When you select [Standard Size] or [Custom Size], refer to "When [Standard Size] is Selected" (P.91) or "When [Custom Size] is Selected"...
Page 92: Copy Output (Specifying Finishing Options)
3 Copy Copy Output (Specifying Finishing Options) This feature is the same as [Copy Output] on the [Output Format] screen. For more information, refer to "Copy Output (Specifying Finishing Options)" (P.135). Pages per Side (Copying Multiple Pages onto One Sheet) This feature is the same as [Pages per Side] on the [Output Format] screen.
Page 93: Image Quality
Image Quality Image Quality The section describes the features you can select on the [Image Quality] screen. The following shows the reference section for each feature. Original Type (Selecting the Document Type) ................93 Image Options (Adjusting Copy Density/Sharpness of Images) ..........94 Background Suppression (Erasing the Background Color of Documents)........
Page 94: Image Options (Adjusting Copy Density/Sharpness Of Images)
3 Copy Photo Select this option to make copies of photos. Light Text Select this option for text that requires enhancement, such as handwritten pencil text. Text on See-Through Paper Select this option to reduce blurring for tracing paper documents or to suppress background shadows of lightweight documents.
Page 95: Background Suppression (Erasing The Background Color Of Documents)
Image Quality Background Suppression (Erasing the Background Color of Documents) This feature allows you to suppress the background color of documents, such as newspaper and colored paper. Note • [Background Suppression] is not available when [Original Type] is set to [Photo]. Select [Background Suppression].
Page 96: Layout Adjustment
3 Copy Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies)................96 Book Copying (Copying Facing Pages onto Separate Sheets)........... 98 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages)..........
Page 97 Layout Adjustment Select [2 Sided Copying]. Select any option. 1 Sided Makes a copy of a 1-sided document on one side of the paper. 2 Sided Makes a copy of a 1-sided document on both sides of the paper. 2 Sided Makes a copy of a 2-sided document on both sides of the paper.
Page 98: Book Copying (Copying Facing Pages Onto Separate Sheets)
3 Copy Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly. Upright Images Select this option when placing the top of the document against the top side of the document glass or document feeder.
Page 99: Sided Book Copying (Making 2 Sided Copies Of Facing
Layout Adjustment Right Page then Left Copies the right page and then the left page of facing pages. Top Page then Bottom Copies the top page and then the bottom page of facing pages. Both Pages Copies both pages in page order. Left Page Only Copies the left page only.
Page 100 3 Copy Select [2 Sided Book Copying]. Select any option. Disables this feature. Left Page then Right Scans the left page and then the right page of facing pages, to make 2-sided copies. Right Page then Left Scans the right page and then the left page of facing pages, to make 2-sided copies. Top Page then Bottom Scans the top page and then the bottom page of facing pages, to make 2-sided copies.
Page 101: Original Size (Specifying The Scan Size For The Document)
Layout Adjustment Ending Page [Left Page] / [Right Page] You can select these options when [Left Page then Right] or [Right Page then Left] is selected. [Top Page] / [Bottom Page] You can select these options when [Top Page then Bottom] is selected. Original Size (Specifying the Scan Size for the Document) This feature allows you to specify the scan size for a document.
Page 102: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
3 Copy Variable Size Enter the desired scan size when scanning a non-standard size document or when making copies at a size different from the original document size. You can specify a value in the range from 15 to 432 mm for the width (X), and a value in the range from 15 to 297 mm for the length (Y), in 1 mm increments.
Page 103: Edge Erase (Erasing Edges And Margin Shadows Of The Document)
Layout Adjustment Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder. Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder.
Page 104 3 Copy Parallel Edges Erases the shadows of the top and bottom edges, and left and right edges of the document, as well as the shadow in the center of the document if it is a bound document or a booklet. You can specify values for [Top & Bottom], [Left & Right], and [Center] individually.
Page 105: Image Shift (Adjusting The Image Position)
Layout Adjustment Image Shift (Adjusting the Image Position) This feature allows you to shift the position of document images so that the images are placed on the left, right, top, bottom, or center of paper. You can also adjust the amounts of the left, right, top, and bottom margins.
Page 106 3 Copy Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder. Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder.
Page 107: Invert Image (Making Reversed Copies Of Images)
Layout Adjustment Auto Center Shifts document images so that they are placed in the center of the paper. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments. Corner Shift Shifts document images so that they are placed at an edge or corner of the paper.
Page 108: Original Orientation (Specifying The Orientation Of Loaded Documents)
3 Copy Original Orientation (Specifying the Orientation of Loaded Documents) This feature allows you to specify the orientation of a document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 109 Layout Adjustment Select any option. Copies documents as they are, even if the orientation of the images does not match that of the paper. Always On Automatically rotates document images so that the orientation of the images matches that of the paper. On during Auto Automatically rotates document images so that the orientation of the images matches that of the paper only when [Auto %] is selected in [Reduce/Enlarge], or when [Auto...
Page 110: Output Format
3 Copy Output Format This section describes the features you can select on the [Output Format] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies) ................110 Booklet Creation (Creating a Booklet) ..................111 Covers (Attaching Covers to Copies) ..................114 Pages per Side (Copying Multiple Pages onto One Sheet)............116 Poster (Making Enlarged Copies Spread over Multiple Sheets)..........117...
Page 111: Booklet Creation (Creating A Booklet)
Output Format Booklet Creation (Creating a Booklet) This feature lays out pages so that booklets are formed when the output sheets are folded in half. You can also set the binding shift settings and attach a cover when making booklets. When the Finisher-C1 with Booklet Maker (optional) is installed, you can also fold the output sheets in half, or staple the folded output sheets.
Page 112 3 Copy Copy Booklet You can output the copies of scanned documents as they are by specifying [Fold & Staple]. Select this option when you do not need a document to be copied in booklet page order. Note • This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 113 Output Format [Booklet Creation - Binding Shift] Screen This screen allows you to specify the binding shift value in the range from 0 to 50 mm in 1 mm increments. Use [+] and [-] or the numeric keypad to specify a binding shift value. [Booklet Creation - Divide Output] Screen When you have a large number of originals, the originals are divided to create subsets to reduce the thickness of each booklet.
Page 114: Covers (Attaching Covers To Copies)
3 Copy Fold & Staple When the Booklet Maker Unit for Finisher-B1 (optional) is installed: The copies are creased in half and stapled at the center. The number of copies that can be creased and stapled is 2 to 15. When the Finisher-C1 with Booklet Maker (optional) is installed: The copies are folded in half and stapled at the center.
Page 115 Output Format Print on Both The first and second pages of the document are copied on the front and back sides of the front cover. Back Cover Attaches a back cover to the copies. No back cover is attached. Blank Cover Blank sheets of paper are attached as back covers.
Page 116: Pages Per Side (Copying Multiple Pages Onto One Sheet)
3 Copy Pages per Side (Copying Multiple Pages onto One Sheet) This feature allows you to copy two, four, or eight pages of a document together onto one side of a single sheet of paper. When you set [Pages per Side], [Auto %] is automatically selected in [Reduce/Enlarge]. The machine automatically sets the copy ratio and makes copies of the images so that they fit on the selected paper.
Page 117: Poster (Making Enlarged Copies Spread Over Multiple Sheets)
Output Format Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder. Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder.
Page 118: Repeat Image (Making Multiple Copies On One Sheet)
3 Copy When [Enlargement %] is Selected This screen allows you to specify a different ratio for the width and length. Use [+] and [-] to specify the copy ratios for the width and length. Width - X% / Length - Y% Allows you to specify the copy ratios for the width and length in the range from 100 to 400% in 1% increments.
Page 119: Annotations (Adding A Comment/The Date/Page Numbers To Copies)
Output Format Auto Repeat Automatically determines the number of the repeated copies according to the document size, paper size, and copy ratio, and then repeatedly copies the document image onto the paper. Note • Copies cannot be made when the document image is larger than the specified paper size. Variable Repeat Allows you to specify how many copies to place along each of the long and short edges of the paper.
Page 120 3 Copy Select any option. Comment Displays the [Comment] screen. Refer to "[Comment] Screen" (P.120). Date Displays the [Date] screen. Refer to "[Date] Screen" (P.121). Page Numbers Displays the [Page Numbers] screen. Refer to "[Page Numbers] Screen" (P.122). Bates Stamp Displays the [Bates Stamp] screen.
Page 121 Output Format Stored Comments Allows you to select comment text from eight preset options, or text set in System Administration mode. For information on how to register text, refer to "5 Tools" > "Common Service Settings" > "Watermark" > "Custom Watermark 1 to 3" in the Administrator Guide. Apply To Displays the [Apply Comment To] screen.
Page 122 3 Copy Font Size Displays the [Date - Font Size] screen. You can select a date size from three options, or can directly specify a size in the range from 6 to 24 points in 1 point increments. [Page Numbers] Screen This screen allows you to select a page-number style and its position.
Page 123 Output Format Total Pages (N) Displays the [Total Pages (N)] screen. - Auto Automatically calculates the total number of pages. - Enter Number Allows you to specify the total number of pages in the range from 1 to 999. Apply To Displays the [Apply Page Numbers To] screen.
Page 124 3 Copy Include Covers/Separators This option is available when you select [All Pages]. Select this check box to include covers and separators. Starting Number Allows you to specify a starting page number to add page numbers, in the range from 1 to 999.
Page 125 Output Format [Apply Bates Stamp To] Screen This screen allows you to specify a page range to add prefix text and page numbers. Select any option. All Pages Adds prefix text and page numbers to all pages. Starting Page Number Allows you to specify the page on which to start adding prefix text and page numbers, in the range from 1 to 999.
Page 126: Watermark (Printing Control Numbers On The Background Of Copies)
3 Copy Watermark (Printing Control Numbers on the Background of Copies) This feature allows you to faintly print a sequential control number in the background of each copy page. If you set "1" as the starting number, "1" is printed on each page of the first copy set and "2"...
Page 127 Output Format Serial Number Allows you to select whether to print the serial number of the machine. User Account Number Allows you to select whether to print a user account number when the Authentication or Accounting feature is enabled. However, if a user is not authenticated, the account number will not be printed.
Page 128: Secure Watermark (Managing Document Security)
"when", "from which machine", and "by whom" the document was output. Important • This feature is only supported on Fuji Xerox manufactured machines that are compatible to Secure Watermark. • The copy protection of a document, the analysis function of digital codes, and the restrictive effect of hidden text using the Secure Watermark feature is not warranted to always function.
Page 129 Output Format • In some cases, a document may not be printed even if the Secure Watermark feature has not been used for the document. This happens because the machine incorrectly detects a copy protection code from the document. In such cases, ask the system administrator to temporarily disable [Secure Watermark Detection] for copy protection codes.
Page 130 3 Copy Stored Secure Watermarks Displays the [Stored Secure Watermarks] screen. Refer to "[Stored Secure Watermarks] Screen" (P.130). [Stored Secure Watermarks] Screen This screen allows you to embed hidden text into documents. With this hidden text feature, the specified text is embedded in the entire sheet. When you copy a document that has been copied with this hidden text feature, the embedded text on the output appears in white regardless of whether or not the Secure Watermark Kit (optional) is installed.
Page 131: Folding (Outputting Bi-Folded)
Output Format Folding (Outputting Bi-Folded) This feature allows you to fold copies in half, or crease copies in half. Important • When Finisher-B1 or Finisher-C1 is installed, do not remove output copies from the finisher tray until all of the output copies have been delivered. Note •...
Page 132: Preset Repeat Image (Making Multiple Copies On A Single Sheet)
3 Copy Preset Repeat Image (Making Multiple Copies on a Single Sheet) This feature allows you to repeatedly copy one original onto equally divided areas according to the specified number of copies. You can select the number of times the original is copied onto one sheet from [2 Times], [4 Times], or [8 Times].
Page 133: Transparency Options (Inserting Blank Sheets Between Transparencies)
Output Format Transparency Options (Inserting Blank Sheets between Transparencies) This feature allows you to insert blank separators between output transparency sheets. At the same time, you can make copies for handouts. Important • Using transparency sheets for color (with a white border) may cause a malfunction or paper jam.
Page 134 3 Copy Transparency Tray Allows you to select the paper tray to be used for the transparencies. Select [More] to display the [Paper Supply - Transparency] screen on which you can select a tray. Note • When you use the bypass tray, select [Bypass] on the [Paper Supply - Transparency] screen.
Page 135: Copy Output (Specifying Finishing Options)
Output Format Copy Output (Specifying Finishing Options) This feature allows you to select finishing options. Note • This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center. CAUTION Waste staples may come out with output paper. Be careful not to get injured by the staples.
Page 136 3 Copy Staple Specify the position for stapling. The number of sheets that can be stapled is 2 - 50 (when 80 gsm paper is used). Available paper types are: Plain (60 - 105 gsm), Reload (60 - 105 gsm), Recycled (60 - 105 gsm), Punched (60 - 105 gsm), Letterhead (60 - 105 gsm), Pre-printed (60 - 105 gsm), Lightweight (56 - 59 gsm)*, Heavyweight (106 - 169 gsm), Extra Heavyweight (170 - 216 gsm), Bond (170 - 216 gsm), and Custom Paper 1 to 5.
Page 137 Output Format Paper Size and Stapling Position Finisher-A1 1 Top 1 Staple Right B5 , 7.25 x 10.5" , 8.5 x 11" , A4, A3, B4, 8.5 x 11", 8.5 x 13", 8.5 x 14", 11 x 17", 8K Finisher-B1 1 Top 1 Staple 2 Staples...
Page 138 3 Copy Finisher-C1/Finisher-C1 with Booklet Maker 1 Top 1 Staple 2 Staples 2 Top 2 Right Right B5 , 8 x 10" , 8.5 x 11" , A4, 8 x 10", 8.5 x 11", 8.5 x 13", 8.5 x 14" A4, B4, 11 x 17", 8K * : The staple orientation displayed on the touch screen differs from the actual staple orientation.
Page 139: Id Card Copy (Copying Both Sides Of An Id Card)
Output Format 3 holes 3 Holes 3 Holes 3 Holes Right A4 , B5 , 7.25 x 10.5" 8 x 10" 8.5 x 11" , 16K A3, B4, 11 x 15", 11 x 17", 8K 4 holes 4 Holes 4 Holes 4 Holes Right A4 , 7.25 x 10.5 , 8.5 x 11"...
Page 140 3 Copy Place the document slightly away from the top left corner of the document glass, and close the document glass. Important • Always use the document glass when copying. You cannot use the document feeder with this feature. • Specify the orientation of the original document correctly. •...
Page 141: Job Assembly
Job Assembly Job Assembly This section describes the features you can select on the [Job Assembly] screen. The following shows the reference section for each feature. Build Job (Processing Documents Scanned with Different Settings as One Job) ....141 Sample Job (Checking the Finished Output of the Copy)............145 Combine Original Sets (Adding Originals)................
Page 142: Copy Output
3 Copy Select any option. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. Build Job is not applied. Build Job is applied. The feature buttons appear. Specify options as necessary. Important •...
Page 143 Job Assembly Insert Separators Displays the [Segment Separators] screen. Refer to "[Segment Separators] Screen" (P.144). Change Quantity Displays the [Change Quantity] screen on which you can change the number of copy sets using the numeric keypad. Change Settings Displays the [Copy] screen on which you can change the settings for the next document.
Page 144 3 Copy [Build Job - Chapter Start] Screen This screen allows you to set the chapter start. Select any option. The next stack of documents is copied after the previous stack. The next stack of documents is copied from Side 1 of a new sheet of paper. Pages per side - New Page When [Pages per Side] is set, even if all documents are divided for every chapter before all of them are assembled in the Page Per Side feature, the next stack of...
Page 145: Sample Job (Checking The Finished Output Of The Copy)
Job Assembly 1 Sided Side 2 Only The first page of the loaded documents is copied on the back side of a separator, and the rest of the pages are copied on the paper other than the separator. When [Pages per Side] is set, the number of pages (2 pages, 4 pages, 8 pages) that you selected to copy onto one side of a single sheet, starting from the first page of the loaded documents, are copied onto the back side of a separator.
Page 146 3 Copy Select [On]. No sample set is made. A sample set is made. [Copy] Screen When Sample Job is in Progress After the sample set is copied, the machine pauses the job and displays the [Copy] screen. Change Quantity Displays the [Change Quantity] screen on which you can change the number of copies entered before.
Page 147: Combine Original Sets (Adding Originals)
Job Assembly Combine Original Sets (Adding Originals) Use this feature when copying a document that has too many pages to be loaded in the document feeder at one time, or when scanning each document page using the document glass and having the machine process the pages as one job. When this feature is used, [Next Original] is always selected on the screen during scanning documents with the document feeder or the document glass.
Page 148: Form Overlay (Making Copies To Overlay Documents)
3 Copy [Copy] Screen When Combine Original Sets is in Progress The [Copy] screen is displayed when copying starts. Delete Clears the document data stored with the Combine Original Sets feature, and cancels copying. Note • You can also press the <C (Clear)> or <Clear All> button on the control panel to perform the same operation.
Page 149: Delete Outside/Delete Inside (Deleting Outside Or Inside Of The Selected Area)
Job Assembly Select [On]. Does not overprint a form image. Overprints a form image. Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area) This feature allows you specify the areas to be deleted from a document image. Up to three areas can be specified.
Page 150 3 Copy Side 1 Only Applies the settings to Side 1 of the document. Side 2 Only Applies the settings to Side 2 of the document. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.
Page 151: Stored Programming (Calling A Stored Program For Build Job)
Job Assembly Stored Programming (Calling a Stored Program for Build Job) This feature allows you to call a stored program for Build Job. This feature is the same as "8 Stored Programming" > "Calling a Stored Program" > "Calling a Stored Program for Build Job".
Page 152 3 Copy...
Page 153: Fax
4 Fax This chapter describes the basic operations and features for the Fax services. Note • The line 2, line 3, and SIP are optional. • The Fax services are not available for some models. An optional component is required. For more information, contact our Customer Support Center. Fax Procedure ..................154 Operations during Faxing .................162 About Internet Fax ..................165...
Page 154: Fax Procedure
4 Fax Fax Procedure This section describes the basic fax procedures. The following shows the reference section for each procedure. Step 1 Loading Documents .......................154 Step 2 Selecting Features ......................156 Step 3 Specifying Destinations ....................158 Step 4 Starting the Fax Job .......................159 Step 5 Confirming the Fax Job in Job Status ................160 Step 1 Loading Documents The following two methods are available to load documents:...
Page 155 Fax Procedure For information on how to fax mixed sized documents, refer to "Mixed Size Originals (Scanning Different Size Documents Simultaneously)" (P.200). Remove any paper clips and staples before loading a document. Load the document face up (when the Confirmation indicator document is 2-sided, place the front side up) in the center of the document feeder.
Page 156: Step 2 Selecting Features
4 Fax Open the document cover. Important • Ensure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.
Page 157 Fax Procedure Select [Fax/Internet Fax]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and select a feature as necessary. When you press the <Energy Saver> button while configuring the features, you can select whether to enable the 2 Sided (Skip Blank Pages) feature.
Page 158: Step 3 Specifying Destinations
4 Fax Step 3 Specifying Destinations Three methods are available to specify recipients: by phone number, by address number, and by group dial number. The following shows the input methods supported by each method. One Touch Numeric Keypad Address Book buttons Phone Number 4 digits (0001 to 2000)
Page 159: Step 4 Starting The Fax Job
Fax Procedure To specify multiple recipients, select [+ Add] on the touch screen. Note • If you have entered an incorrect value, press the <C (Clear)> button and enter the correct value. • Depending on the settings, a screen to re- enter the recipient may be displayed after you specify the recipient and then select [+ Add].
Page 160: Step 5 Confirming The Fax Job In Job Status
4 Fax While documents are being scanned, select [Next Original]. Note • When using the document feeder, load the next document after the machine has finished scanning the first document. • When [Next Original] is displayed on the screen shown on the right and no operation is performed during a certain period of time, the machine automatically assumes that there are no more...
Page 161 Fax Procedure Confirm the job status. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. • From the drop-down menu, you can select [Scan, Fax, & Internet Fax Jobs] and display the desired job.
Page 162: Operations During Faxing
4 Fax Operations during Faxing This section describes the available operations during faxing. The following shows the reference section for each operation. Stopping the Fax Job.........................162 Changing the Scan Settings.......................163 Stopping the Fax Job To cancel scanning a fax document, use the following procedure. Press either the <Stop>...
Page 163: Changing The Scan Settings
Operations during Faxing Select the job to cancel. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. Select [Delete]. Select [Delete]. Changing the Scan Settings You can change the scan settings while scanning a document. Select [Next Original].
Page 164 4 Fax Select [Save]. Press the <Start> button.
Page 165: About Internet Fax
About Internet Fax About Internet Fax Unlike general fax communications using public phone lines, Internet Fax uses corporate intranets and the Internet to send or receive scanned documents as e-mail attachments. Because Internet Fax uses existing corporate intranets and the Internet, the transmission is less expensive than general fax transmission.
Page 166 4 Fax Using the Broadcast Send feature You can send an Internet fax to multiple destinations by specifying multiple e-mail addresses. Also, you can mix regular fax recipients and Internet Fax recipients to send a broadcast transmission for Fax and Internet Fax. Note •...
Page 167: Sending An Internet Fax
About Internet Fax Features Unavailable for Sending an Internet Fax The following features are available for regular fax transmission, but are not available for Internet Fax transmission. Starting Rate Priority Send Delay Start Cover Page Recipient Print Sets F Code Remote Folder Remote Polling Manual Send...
Page 168: Receiving An Internet Fax
4 Fax Specify a recipient with up to 128 characters using the keyboard displayed on the touch screen. Important • If you specify a fax number, the data will not be sent. • To specify an e-mail address for Direct Internet Fax, use the following format: •...
Page 169: Useful Features
About Internet Fax Printing size Internet Fax documents received on the machine are printed at the same size as the original documents of the senders. Note • When [TIFF-S] is selected for the profile, the printing size will be A4. When the loaded paper is not the same size as the sent document or when the paper tray used for printing received documents is restricted, the receiving process will be the same as that for regular faxes.
Page 170 4 Fax Select [Internet Fax]. Select any option. Enter the e-mail address of the target folder in the following format: B O X 1 2 3 @ m y h o s t . e x a m p l e . c o m BOX (fixed characters to indicate @ + host name of the Domain name of the receiving...
Page 171 About Internet Fax Enter the e-mail address of the receiving machine in the following format: FAX= 0312345678 /T33S=123 @myhost. example.com FAX= Fax number of /T33S= (fixed @ + host name of Domain (fixed characters) the recipient characters) and F the machine that name code (if necessary) converts and sends...
Page 172 4 Fax On the machine receiving the fax in a folder and forwarding an Internet fax Creating a job flow sheet to specify a forwarding address and then making a link between the job flow sheet and the folder. For information on how to create a job flow, refer to "5 Tools" > "Setup" > "Create Job Flow Sheet" in the Administrator Guide.
Page 173: About Ip Fax (Sip)
About IP Fax (SIP) About IP Fax (SIP) IP Fax (SIP) refers to the process of sending and receiving faxes using an IP Network in a corporate intranets. The process is compliant with the T.38, an ITU recommendation. Because the IP Fax (SIP) feature uses existing corporate intranets, the transmission is less expensive than G3 fax transmission which uses the public telephone network.
Page 174 4 Fax The IP Fax (SIP) feature can be used in the following four connection configurations: Note • Method to input IP Fax destination differs depending on the connection configuration. IP Fax (SIP) Device Only IP Fax (SIP) devices communicate with each other directly, using an IP network (Intranet). SIP device address of the communication target shall be designated as an IP Fax (SIP) between IP Fax (SIP) devices.
Page 175: Ip Fax (Sip) Features
About IP Fax (SIP) IP Fax (SIP) Features The following describes the IP Fax (SIP) features. Operations similar to operating regular fax By selecting [IP Fax (SIP)] and entering an address in the appropriate form, you can send and receive fax documents in a similar manner as operating regular fax. Also, you can use most features available for regular fax such as the redial feature, remote folder, and other features.
Page 176: Feature Comparison With Regular Fax
4 Fax Feature Comparison with Regular Fax The feature comparison between the IP Fax (SIP) and the regular fax is as follows: IP Fax (SIP) Regular Features IP Fax (SIP) VoIP SIP server only Gateway Redial List Relay Broadcast Local Name Starting Rate Priority Send Delay Start...
Page 177: Sending An Ip Fax (Sip)
About IP Fax (SIP) Sending an IP Fax (SIP) The following describes the procedure of sending IP Fax (SIP). Select [IP Fax (SIP)]. Configure features as necessary. For available features, refer to "Fax/Internet Fax" (P.186). Specify a recipient. Example: Telephone number: 0312345678 SIP user name: 1111 SIP device address: 1111@192.168.1.1 Important •...
Page 178: About Server Fax
4 Fax About Server Fax If your machine supports the Scan service, installing the Server Fax Kit (optional) allows you to use the Fax service of a Server Fax server. When your machine does not support the Fax service and supports the Server Fax service only, the Server Fax service will be enabled automatically.
Page 179 About Server Fax Features Unavailable for Sending a Server Fax The following features are available for regular faxes, but are not available for server faxes. Screen Features Resolution* Transmission Options Priority Send Cover Page Recipient Print Sets Remote Folder F Code More Options Remote Polling Store for Polling...
Page 180: Simple Fax
4 Fax Simple Fax You can select [Fax/Internet Fax] or [Simple Fax] on the [Services Home] screen to set the features for the Fax service. This section describes the features you can select on the [Simple Fax] screen. [Simple Fax] allows you to use only basic features to easily send faxes. The following shows the reference section for each feature.
Page 181: Specifying A Destination Using The Numeric Keypad
Simple Fax Specifying a Destination Using the Numeric Keypad Specify a destination using the numeric keypad. Enter a fax number using the numeric keypad. Note • If you have entered an incorrect value, press the <C (Clear)> button and enter the correct value.
Page 182: Speed Dialing (Specifying A Destination Using An Address Number)
4 Fax Speed Dialing (Specifying a Destination Using an Address Number) You can use address numbers to specify recipients. Register the address numbers for speed dialing in advance. When you specify address numbers, confirm that the corresponding fax numbers are correctly registered on the machine.
Page 183: Specifying A Destination Using A One Touch Button
Simple Fax Specifying a Destination Using a One Touch Button You can use the one touch buttons to specify recipients. One touch buttons correspond to the address numbers from 0001 to 0070, or 0001 to 0060. For example, when the number you want to dial is registered to the address number 0001, press one touch button <1>.
Page 184: Resolution (Specifying The Scanning Resolution)
4 Fax Resolution (Specifying the Scanning Resolution) You can set the resolution for the documents to be scanned. Note • The machine scans a document at the specified resolution, but if the recipient's machine does not support the resolution, the machine automatically changes the resolution to one supported by the recipient's machine and there is a corresponding loss in quality.
Page 185: Sided Scanning (Transmitting 2-Sided Originals)
Simple Fax Photo & Text Select this option when transmitting a document that contains both text and photos. The machine automatically distinguishes the areas with text and those with photos, and sets the appropriate image quality for each area of the document. Photo Select this option when transmitting a document that contains only photos.
Page 186: Fax/Internet Fax
4 Fax Fax/Internet Fax You can select [Fax/Internet Fax] or [Simple Fax] on the [Services Home] screen to set the features for the Fax service. This section describes the features you can select on the [Fax/Internet Fax] screen. The following shows the reference section for each feature. Internet Fax/Fax/IP Fax (SIP) (Selecting Internet Fax/Fax/IP Fax (SIP))........186 + Add (Sending Faxes to Multiple Recipients).................187 Specifying a Destination Using the Address Book..............188...
Page 187: Add (Sending Faxes To Multiple Recipients)
Fax/Internet Fax + Add (Sending Faxes to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation. There is no need to repeat the same operation for each recipient. When the Additional G3 Port Kit 2 (optional) is installed, you can use the extra lines to make multiple transmissions simultaneously with Broadcast Send.
Page 188: Specifying A Destination Using The Address Book
4 Fax Specifying a Destination Using the Address Book The following describes how to use the Address Book to specify recipients. The Address Book shows the fax numbers registered in the address numbers. For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry"...
Page 189 Fax/Internet Fax List all group entries Allows you to search for the pre-registered group dial numbers. Select [ ] to return to the previous screen or [ ] to move to the next screen. Select the item that you want to specify as a recipient, and select [Add]. For more information on how to register groups dial numbers, refer to "5 Tools"...
Page 190: Speed Dialing (Specifying A Destination Using An Address Number)
4 Fax Speed Dialing (Specifying a Destination Using an Address Number) You can use address numbers to specify recipients. Register the address numbers for speed dialing in advance. You can use wildcards (the <∗> button on the numeric keypad or [∗] on the keyboard screen) for the last digit or last two digits of address numbers.
Page 191: Specifying A Destination Using A One Touch Button
Fax/Internet Fax Specifying a Destination Using a One Touch Button You can use the one touch buttons to specify recipients. One touch buttons correspond to the address numbers from 0001 to 0070, or 0001 to 0060. For example, when the number you want to dial is registered to the address number 0001, press one touch button <1>.
Page 192: Specifying A Destination Using The Redial Feature
4 Fax Specify a recipient with up to 128 characters using the keyboard displayed on the touch screen. Note • When the Server Fax service is used, the destination must be less than 50 characters long. The available characters are as follows: 0 to 9 Numeric characters Pause...
Page 193: Specifying A Line (Port)
Fax/Internet Fax Specifying a Line (Port) You can specify lines using the keyboard screen. When the Additional G3 Port Kit 2 (optional) is installed, you can specify the line (port) and send faxes. Local terminal information can be registered to each line. You can use each line for a different purpose.
Page 194: Removing/Confirming A Recipient
4 Fax Feature Button Function Input method Transmit using a When a password has 1. Select [New password been set, transmission Recipients] on the will start only if the [Fax/Internet Fax] password matches the screen to display the ID number on the remote keyboard.
Page 195: Lighten/Darken (Adjusting Fax Density)
Fax/Internet Fax [Details] Screen This screen allows you to confirm recipients. Starting Rate Allows you to select a communication mode according to the features of a recipient's machine. Lighten/Darken (Adjusting Fax Density) You can select a fax density from seven levels. Use [ ] and [ ] to set the density level.
Page 196 4 Fax [2 Sided Scanning] Screen Select whether the document is one-sided or two-sided. When [2 Sided] or [2 Sided (First Page 1 Sided)] is selected, also select the orientation of the document. 1 Sided Select this option to scan one side of the document. 2 Sided Select this option to scan both sides of the document.
Page 197: Original Type (Selecting The Document Type)
Fax/Internet Fax Original Type (Selecting the Document Type) You can select the type of the original document, such as text and photo documents. Select the document type. Text Select this option when transmitting a document that contains only text. Photo & Text Select this option when transmitting a document that contains both text and photos.
Page 198 4 Fax Superfine (400 dpi) Select this option when transmitting documents with fine images. (400 x 400 pels/25.4 mm) Superfine (600 dpi) Select this option when transmitting documents with extremely fine images. (600 x 600 pels/25.4 mm)
Page 199: Layout Adjustment
Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Scanning (Transmitting 2-sided Originals)..............199 Original Size (Specifying the Scan Size for the Original) ............199 Mixed Size Originals (Scanning Different Size Documents Simultaneously) ......
Page 200: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
4 Fax Select any option. Auto Detect Detects the document size automatically. Document feeder Document glass B5, B5 , B4, A5, A5 , A4, A4 , B6, B5, B5 , B4, A6, A5, A5 , Auto-detectable A3, 8.5 x 11", 8.5 x 11" , A4, A4 , A3, 8.5 x 11"...
Page 201: Book Faxing (Scanning Facing Pages Onto Separate Sheets)
Layout Adjustment Confirm that [Auto Detect] is selected, and select [Save]. If [Auto Detect] is not selected, select [Auto Detect] and then [Save]. Select [Mixed Size Originals]. Select [On]. Select this option when all documents are of the same size. When scanning documents of different sizes, the machine automatically detects the size of each document.
Page 202: Reduce/Enlarge (Specifying A Scan Ratio)
4 Fax Select any option. Does not scan as a bound document. Left Page then Right Scans the left page and then the right page of facing pages. Right Page then Left Scans the right page and then the left page of facing pages. Top Page then Bottom Scans the top page and then the bottom page of facing pages.
Page 203: Stamp (Adding A Stamp When Scanning A Document)
Layout Adjustment Select a preset ratio, or specify a value. Note • If a magnification is specified in [Reduce/ Enlarge], [Rotate 90 degrees] does not function. Variable % Specify a ratio in the range from 50 to 400% in 1% increments. To specify a value, use the numeric keypad or [+] and [-].
Page 204 4 Fax Select [Stamp]. Select [On]. No stamp is affixed. A stamp is affixed.
Page 205: Fax/Internet Fax Options
Fax/Internet Fax Options Fax/Internet Fax Options This section describes the features you can select on the [Fax/Internet Fax Options] screen. The following shows the reference section for each feature. Acknowledgement Report (Confirming Transmission Results) ..........205 Starting Rate (Selecting a Communication Mode) ..............207 Priority Send/Delay Start (Specifying Send Priority/Send Time)..........
Page 206 4 Fax • Read Receipts (MDN) and Delivery Receipts (DSN) are available when the recipient's machine supports MDN and DSN, respectively. • You can select either [Read Receipts] or [Delivery Receipts] in the System Administration mode. For more information, refer to "5 Tools" > "Fax Service Settings" > "Internet Fax Control"...
Page 207: Starting Rate (Selecting A Communication Mode)
Fax/Internet Fax Options Starting Rate (Selecting a Communication Mode) You can select a communication mode based on the features of the remote machine. G3 is the international standard for fax transmissions established by the ITU-T. When you use speed dialing, one touch buttons, group dial number or the address book to specify a recipient registered in an address number, the communication mode currently set to the address number is set and cannot be changed.
Page 208: Priority Send/Delay Start (Specifying Send Priority/Send Time)
4 Fax • If you select [Forced 4800 bps], the transmission time may be longer because transmission is performed at 4800 bps or less to ensure transmission is successful. Select [Starting Rate]. Select [Forced 4800 bps], and then select [Save]. Enter the recipient fax number in the same manner as when you make an international call.
Page 209: Priority Send
Fax/Internet Fax Options Select any option. Priority Send Priority Send is not applied. Priority Send is applied. Note • If the Priority Send feature is selected during transmission, the fax will be sent after the current transmission ends. • In redial mode, the fax will be resent preferentially after the specified redial interval. •...
Page 210: Transmission Header Text (Adding Sender Name And Phone Number To Faxes)
4 Fax Set [Hours] and [Minutes]. Important • If you press the <Start> button after the specified time, the stored document will be sent at the specified time on the following day. Transmission Header Text (Adding Sender Name and Phone Number to Faxes) The Transmission Header Text feature adds the start time, sender name, recipient name, G3 ID, and number of pages onto the transmitted document.
Page 211: Cover Page (Transmitting Documents With A Cover Page)
Fax/Internet Fax Options Cover Page (Transmitting Documents With a Cover Page) This feature allows you to attach a cover page to the document. The cover page includes the recipient name, comment, sender name, machine fax number, number of pages, and date and time of transmission. You can specify whether to attach a cover page for each address number.
Page 212: Internet Fax Subject (Specifying The Internet Fax Subject)
4 Fax Sender's Comment Displays the registered comments in the sender field. Select a comment to be used. Select [None] when no comments need to be added to this field. For information on how to register comments, refer to "5 Tools" > "Setup" > "Add Fax Comment" in the Administrator Guide.
Page 213: Internet Fax Message (Editing The Internet Fax Mail Contents)
Fax/Internet Fax Options Select [Keyboard]. Enter a subject with up to 128 characters using the displayed keyboard. For information on how to enter characters, refer to "Entering Text" (P.68). Note • If no subject is entered, the following will be automatically entered as a subject: [InternetFAX;<From>...
Page 214: Recipient Print Sets (Printing Multiple Sets At The Remote Machine)
4 Fax [Add Comment] Screen This screen allows you to select a comment to be added. Select any option. Select Comment Displays the registered comments. For information on how to register comments, refer to "5 Tools" > "Setup" > "Add Fax Comment" in the Administrator Guide.
Page 215: Remote Folder (Using Remote Folder)
Fax/Internet Fax Options • If the number of pages of documents is smaller than the specified pages, the scanned number of pages will only be combined and transmitted. Note • This feature is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 216 4 Fax Note • The DTMF method is available for Remote Folder. The supported signals are numerals, "∗", and "#" only. For information on how to print files received in a folder, refer to "Printing Files in a Folder" (P.328). Files received in folders can be automatically printed depending on the folder settings.
Page 217 Fax/Internet Fax Options Secure Polling (Fax Signal Method) Select the [More Options] tab to display the [More Options] screen. Select [Remote Polling]. Select [Poll a Remote Device]. Select [Save]. Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen, and select [ ] to display the next page.
Page 218: F Code (Using F Code Transmission)
4 Fax Folder Passcode Select the [Folder Passcode] box, and enter the 4-digit passcode of the remote folder using the numeric keypad. If a passcode is not set, leave this box blank. Format for Auto Send (DTMF Method) Select [New Recipients] on the [Fax/Internet] screen to display the keyboard on the touch screen, and enter the destination and passcode in the following format.
Page 219 Fax/Internet Fax Options You can use the following features with F Code transmission. Sending to Folder (F Code Method) When a folder is set on a remote machine, you can send a document directly to the folder by specifying the F code (sub-address) and password (if set up) of the folder. Obtain the F code (sub-address) and password of the remote folder in advance.
Page 220 4 Fax If necessary, select the [Password] box, and enter the password using the displayed keyboard or the numeric keypad. Note • You can enter up to 20 digits for the password. F code transmission is not used. F code transmission is used. Enter the F Code. F Code Select the [F Code] box, and enter the F code using the displayed keyboard or the numeric keypad.
Page 221 Fax/Internet Fax Options Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen. Select [F Code]. Select [On]. Select the [F Code] box, and enter the F Code using the displayed keyboard or the numeric keypad. Note •...
Page 222: Internet Fax Profile (Specifying Internet Fax Profiles)
4 Fax Internet Fax Profile (Specifying Internet Fax Profiles) A profile is specified to restrict attribute information such as image resolution and paper size for transmissions between Internet Fax-compatible machines. Note • The profiles that can be processed differ depending on the Internet Fax-compatible machine of the recipient.
Page 223: Encryption (Sending An Internet Fax Encrypted By S/Mime)
Fax/Internet Fax Options TIFF-J Select this profile for sending documents in JBIG. Encoding method : JBIG Stored document size : A4, B4, A3 Resolution : Standard (200 x 100 dpi), Fine (200 dpi), Superfine (400 dpi), Superfine (600 dpi) Note •...
Page 224 4 Fax Sends the Internet fax with a digital signature.
Page 225: More Options
More Options More Options This section describes the features you can select on the [More Options] screen. The following shows the reference section for each feature. Remote Polling (Retrieving Files from Remote Machines)............. 225 Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve)..227 On-hook (Confirming Remote Machine Response Prior to Transmission)......
Page 226 4 Fax Remote Polling Select [Remote Polling]. Select [Poll a Remote Device]. Note • To use Multi-Polling, specify multiple recipients. Disables the Remote Polling feature. Poll a Remote Device Enables the Remote Polling feature. Specify a destination, and then press the <Start> button. Secure Polling (DTMF Method) Select [New Recipients] on the [Fax/Internet Fax] screen to display the keyboard on the...
Page 227: Store For Polling
More Options Select [Poll a Remote Device]. Select [Save]. Disables the Secure Polling feature. Poll a Remote Device Enables the Secure Poling feature. Format for Auto Send Format for Manual Send Note • Use the keyboard on the touch screen to enter symbols such as "!" and "∗". For information on how to enter characters, refer to "Entering Text"...
Page 228 4 Fax Select [Store for Polling]. Select any option. Disables the Store for Polling feature. Store for Free Polling Stores a file in a public folder on the machine. The file in the public folder can be retrieved by a remote machine. Store for Secure Polling Stores a file in a private folder on the machine.
Page 229: On-Hook (Confirming Remote Machine Response Prior To Transmission)
More Options Refresh Refreshes the information about files stored in the public folder. Select All Selects all files stored in the public folder. Delete Deletes the selected file. Selecting this button displays a confirmation screen. Select [Delete] on the screen to delete the file. Print Prints the selected file.
Page 230 4 Fax More Characters Select this button to display a symbol screen, allowing you to use symbols to specify a destination. Line Cut Cuts the line connected.
Page 231: Broadcast
Broadcast Broadcast This section describes how to set Broadcast Send and Relay Broadcast. Broadcast Send (Transmitting to Multiple Recipients)............231 Relay Broadcast (Transmitting Documents Through a Relay Station)........232 Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations)....... 235 Broadcast Send (Transmitting to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation.
Page 232: Relay Broadcast (Transmitting Documents Through A Relay Station)
• For IP Fax (SIP), only Relay Broadcast with the F Code method is available. The following three methods are available for Relay Broadcast: Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Relay Broadcast for the machine.
Page 233 Broadcast DTMF Method The following two types are available in the DTMF method: Auto Send and Manual Send. Auto Send (Transmitting without picking up the receiver) Select [New Recipients] to display the keyboard on the touch screen and enter the destination and password in the following format.
Page 234: F Code Method
• When performing Relay Broadcast with the F Code method, you can use a password if you set a receive password for the relay station. • When performing Relay Broadcast between Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
Page 235: Remote Relay Broadcast (Performing Relay Broadcast To Remote Locations)
• For IP Fax (SIP), only Relay Broadcast with the F Code method is available. The following three methods are available in Remote Relay Broadcast: Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that support the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Remote Relay Broadcast for the machine.
Page 236 4 Fax Fax Signal Method Register the following information in the address numbers of initiating stations in advance. For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide. Where Contents Initiating...
Page 237 F Code method and the Relay Broadcast feature. Note • When performing Relay Broadcast with Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
Page 238 4 Fax Select [On]. Select the [F Code] box, and enter the F Code with the numeric keypad. Note • You can enter up to 20 digits for the F Code. Relay Broadcast Print Primary Address Address Directive Relay Number Number Station ID ..
Page 239: Receiving Faxes
Receiving Faxes Receiving Faxes Two modes are available for receiving faxes: Auto Receive and Manual Receive. In Auto Receive mode, reception of a fax from a remote machine begins automatically. In Manual Receive mode, reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception.
Page 240: Using Auto Receive
4 Fax Manual Receive Reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception. When extra lines are added to the machine, [Fax Receiving Mode] is set to [Auto Receive] even when [Manual Receive] is selected.
Page 241: Using Folder Receive
Receiving Faxes Using Folder Receive Files received using Folder Receive are stored in a folder. After a file is received in a folder, the <Data> indicator lights up and the machine prints a Folder Report. The Folder Report lists the folder number and folder name. To receive files in a folder using the F Code method, notify the sender of the following information: F Code (sub-address):...
Page 242: Facsimile Information Services
4 Fax Facsimile Information Services For information on subscriptions and advanced operating procedures, contact the corresponding facsimile information service. Using the Receiver Pick up the telephone receiver. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. You can use the numeric keypad, address numbers, or one touch buttons to specify the call destination, but you cannot use the Address Book.
Page 243 Facsimile Information Services Select [On-hook (Manual Send/Receive)] on the [More Options] screen. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. You can use the numeric keypad, address numbers, or one touch buttons to specify the call destination, but you cannot use the Address Book.
Page 244 4 Fax...
Page 245: Scan
5 Scan This chapter describes the basic operations and features for the Scan services. Note • The Scan services are not available for some models. An optional component is required. For more information, contact our Customer Support Center. To use the Scan services, network settings are required. For information on the network settings, refer to "9 Scanner Environment Settings"...
Page 246: Scanning Procedure
5 Scan Scanning Procedure This section describes the basic scanning procedure. The following shows the reference section for each procedure. Step 1 Loading Documents .......................246 Step 2 Selecting the Features ....................248 Step 3 Starting the Scan Job......................251 Step 4 Confirming the Scan Job in Job Status ................253 Step 5 Saving the Scanned Data ....................253 Step 1 Loading Documents The following two methods are available to load documents:...
Page 247 Scanning Procedure Remove any paper clips and staples before loading a document. Load the document face up (when the Confirmation indicator document is 2-sided, place the front side up) in the center of the document feeder. Note • Normally, load the document in the [Sideways Images] orientation.
Page 248: Step 2 Selecting The Features
5 Scan Open the document cover. Important • Ensure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.
Page 249 Scanning Procedure Store & Send Link Scans a document and temporarily saves the scanned data on the machine. The URL for the location where the scanned data is stored is sent to the user via e-mail. Then, the user can access the URL to retrieve the scanned data. Store to WSD You can scan documents set on the machine and save the scanned data by operating from a computer.
Page 250 5 Scan Note • If you do not specify a file name for the document to be saved, a file name is automatically assigned to each file or folder based on a particular rule. For example, the file name "img- 123123456"...
Page 251: Step 3 Starting The Scan Job
Scanning Procedure The following shows the reference section for each tab. "Store to Folder" (P.285) "Advanced Settings" (P.300) "Layout Adjustment" (P.305) "E-mail Options/Filing Options" (P.313) When you use another Scan service, [Store to Folder] is replaced with [E-mail], [Network Scanning], [Scan to PC], [Store to USB], [Store & Send Link], or [Store to WSD].
Page 252 5 Scan While documents are being scanned, select [Next Original]. Note • When using the document feeder, load the next document after the machine has finished scanning the first document. • When [Next Original] is displayed on the screen shown on the right and no operation is performed for a certain period of time, the machine automatically assumes that there are no more documents.
Page 253: Step 4 Confirming The Scan Job In Job Status
Use Network Scanner Driver. Refer to "Importing to a TWAIN Compatible Application" (P.396). Import using Stored File Manager 3 Use Stored File Manager 3 (Fuji Xerox application software). Refer to "Importing Using Stored File Manager 3" (P.398). Import using CentreWare Internet Services Use CentreWare Internet Services.
Page 254: Operations During Scanning
5 Scan Operations during Scanning The following describes the operations available during scanning. The following shows the reference section for each operation. Stopping the Scan Job .......................254 Previewing the Scanned Images during a Scan Job..............255 Changing the Scan Settings.......................256 Stopping the Scan Job To cancel scanning a document, use the following procedure.
Page 255: Previewing The Scanned Images During A Scan Job
Operations during Scanning Select the job to cancel. Select [Delete]. Select [Delete]. Note • If you cancel the job, the scanned data stored in the folder will also be deleted. Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document. Important •...
Page 256: Changing The Scan Settings
5 Scan From the drop-down menu, specify the view size by selecting [Whole Page] or [Enlarge View], and set [Current Page]. After the confirmation, select [Close] to close the preview screen. Changing the Scan Settings You can change the scan settings while scanning the document. Note •...
Page 257: E-Mail
E-mail E-mail This section describes the features you can select on the [E-mail] screen. The E-mail service allows you to scan a document and send the scanned data as an e-mail attachment. The following shows the reference section for each feature. Address Book (Specifying an E-mail Address) ...............
Page 258: Address Book (Specifying An E-Mail Address)
5 Scan Address Book (Specifying an E-mail Address) The following describes how to select a recipient using the Address Book. When sending an encrypted e-mail, select an e-mail address associated with a certificate that can be encrypted, from the Address Book. To use this feature, an e-mail address associated with a certificate for S/MIME must be registered in the Address Book in advance.
Page 259 E-mail Name/E-mail Address Lists names and e-mail addresses. Sets the selected address as a recipient. Sets the selected address as Cc. Sets the selected address as Bcc. Go to Enter an address number using the numeric keypad to display the e-mail address at the top of the list.
Page 260: New Recipient (Entering An Address)
5 Scan E-mail Address Searches with an e-mail address as a keyword. Selecting the field for [E-mail Address] under [Keyword] displays the screen for entering the keyword. Up to 128 characters are allowed. Example: myhost@example.com Custom Item Select this option to search with a keyword item other than a recipient name and e-mail address.
Page 261: Add Me (Adding The Sender's Address)
E-mail Use the keyboard displayed on the screen to enter an e-mail address with up to 128 characters. To/Cc/Bcc Allows you to switch the recipient type (To/Cc/Bcc) from the drop-down menu. + Add Allows you to add e-mail addresses to send e-mails to multiple recipients (Broadcast). ] button Searches for names.
Page 262: Recipient(S) (Editing A Recipient)
5 Scan Adds the sender's address to Cc. Adds the sender's address to Bcc. Recipient(s) (Editing a Recipient) You can confirm, delete, or edit recipients using the pop-up menu displayed. From the [Recipient(s)] list, select the recipient to be deleted, confirmed, or edited. Select any option from the pop-up menu.
Page 263: From (Setting The Sender's Address)
E-mail E-mail Address To change the e-mail address, select this item to display the keyboard and enter a new address. Name To change the recipient name, select this item to display the keyboard and enter a new name. When the recipient name is registered in the Address Book, that recipient name is displayed.
Page 264: Subject (Setting The Subject)
5 Scan Address Book Allows you to select an e-mail address from the Address Book as the sender's e-mail address. For information on the Address Book, refer to "Address Book (Specifying an E-mail Address)" (P.258). Keyboard Allows you to enter the sender's e-mail address with up to 128 characters using the displayed keyboard.
Page 265: Color Scanning (Selecting An Output Color)
E-mail Color Scanning (Selecting an Output Color) You can set the output color for scanning a document. From the menu displayed by selecting [Color Scanning], select any option. Auto Detect The color of the document is determined automatically; the machine scans in full color when the document is colored, otherwise scans the document in monochrome.
Page 266 5 Scan 2 Sided (Head to Toe) Select this option when both sides of the 2-sided document are in opposite orientations. More Displays the [2 Sided Scanning] screen. Refer to "[2 Sided Scanning] Screen" (P.266). [2 Sided Scanning] Screen This screen allows you to select the status and orientation of original documents. Select any option.
Page 267: Original Type (Selecting The Document Type)
E-mail Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or the document feeder. Original Type (Selecting the Document Type) When you select [Black & White] in [Color Scanning], select the document type. From the menu displayed by selecting [Original Type], select any option.
Page 268 5 Scan TIFF Saves scanned data in TIFF format. JPEG Saves scanned data in JPEG format. This option can be selected when either [Color] or [Grayscale] is selected in [Color Scanning]. Saves scanned data in PDF format. ® ® Note •...
Page 269 E-mail DocuWorks Saves scanned data in DocuWorks format. Note • To browse or print DocuWorks files on a computer, one of the following software is required: • DocuWorks 4.0 or later • DocuWorks Viewer Light 4.0 or later • DocuWorks Viewer Light for Web 4.0 or later Saves scanned data in XPS format.
Page 270 5 Scan Searchable Text Allows you to select whether to perform character recognition in PDF and DocuWorks files. When [Searchable Text] is set to [Searchable], the following settings are available. When [MRC High When [MRC High Setting Item Compression] is Set Compression] is Set to [Off] to [On]...
Page 271 E-mail PDF Signature Displays the [File Format - PDF Signature] screen. Enables detecting alterations in a file by adding a visible signature to the file. Also prevents impersonation of the sender. To verify the signature with Adobe Acrobat, select [Digital Signatures] under [Preferences] on Acrobat, and then select the following option for [When Verifying].
Page 272 5 Scan XPS Signature Displays the [File Format - XPS Signature] screen. Enables detecting alterations in a file by adding a visible signature to the file. Also prevents impersonation of the sender. No visible signature is added. Adds a visible signature using the certificate of the machine. Note •...
Page 273 E-mail [File Format - PDF Security] Screen This screen allows you to encrypt a PDF file with a password, and assign the access privileges for file operation. Select any option. The file is not encrypted, and no access privilege is assigned. Password Encrypts the file using a password.
Page 274 5 Scan [PDF Security - Permissions] Screen This screen allows you to assign access privileges to a file. Select [Permissions]. Select [Security Password]. Select [On]. Enter the security password, and select [Save]. Likewise, re-enter the security password, and select [Save]. Select any option.
Page 275 E-mail [File Format - DocuWorks Security] Screen This screen allows you to encrypt a DocuWorks file with a password, and assign the access privileges for file operation. Select any option. The file is not encrypted, and no access privilege is assigned. Password (V4 Compatible) Encrypts the file by the 56 bit DES method using a password.
Page 276 5 Scan Open Password Displays the [DocuWorks Security - Open Password] screen. If you select [On] and set a password, the file is encrypted. To open the file, the password is required. The access privileges set in [Restricted Operations] are assigned.
Page 277: Network Scanning
Network Scanning Network Scanning This section describes the procedure to select features on the [Network Scanning] screen. On the [Network Scanning] screen, you can scan documents after selecting a file (job template) which specifies the scanning conditions, information on the forwarding destination server, and other settings.
Page 278: Preview (Previewing The Scanned Images During A Scan Job)
5 Scan @S2HOME - This is the template for the Scan to Home feature. Selecting this template verifies a user and sends scanned data to the folder prespecified for the user. Note • The job template "@S2HOME" is displayed only when remote authentication is enabled, and [Enabled] is also selected in [Status] under [Properties] >...
Page 279: Scan To Pc
Scan to PC Scan to PC This section describes the procedure to select features on the [Scan to PC] screen. The Scan to PC service allows you to scan documents and send the scanned data to a network computer via the FTP or SMB protocol. The following describes features available on the [Scan to PC] tab.
Page 280: Address Book (Specifying A Destination Pc Using The Address Book)
5 Scan Select any option. Transfers data using the FTP protocol. Transfers data using the SMB protocol. SMB (UNC Format) Transfers data using the SMB protocol (UNC Format). UNC stands for Universal Naming Convention and its format is as follows: ost name\shared name\directory name Address Book (Specifying a Destination PC Using the Address Book) You can specify the server name, the name of the user who can decrypt encrypted files,...
Page 281: Browse (Specifying A Destination Pc By Browsing Your Network)
Scan to PC Save in Displays the selected recipient. Go to Enter a recipient number using the numeric keypad to display the recipient at the top of the list. ] button Allows you to confirm information, such as [Name] and [Server Name/IP Address], on the screen displayed.
Page 282: Specifying A Destination (Specifying A Destination Pc Using The Screen Keyboard)
5 Scan [Add to Address Book] Screen This screen allows you to register the save destination specified in [Browse], in the Address Book. Select [Add to Address Book]. Select [Save]. Address To change the address number, select [Edit] and then the desired number. Name To change the recipient name, enter a new name with the keyboard displayed by selecting [Name].
Page 283 Scan to PC For [SMB]: Server name: myhost IP address: 192.168.1.100 Shared Name This option is displayed when you select [SMB] in [Transfer Protocol]. Enter a shared name. When the save location is in the DFS namespace on Windows, enter a root name.
Page 284: Preview (Previewing The Scanned Images During A Scan Job)
5 Scan Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. For more information, refer to "Preview (Previewing the Scanned Images during a Scan Job)" (P.264). Color Scanning (Selecting an Output Color) You can set the output color for scanning a document.
Page 285: Store To Folder
Store to Folder Store to Folder This section describes the procedure to select features on the [Store to Folder] screen. You can scan documents and save the scanned data in a folder on the machine. The following describes features available on the [Store to Folder] tab. Note •...
Page 286: Color Scanning (Selecting An Output Color)
5 Scan Color Scanning (Selecting an Output Color) You can specify the output color to scan a document. For more information, refer to "Color Scanning (Selecting an Output Color)" (P.265). 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document. By setting the binding style, both sides are scanned in the same orientation.
Page 287: Store To Usb
Store to USB Store to USB This section describes the procedure to select features on the [Store to USB] screen. The Store to USB service allows you to scan documents and save the scanned data to a USB memory device. The following describes features available on the [Store to USB] tab.
Page 288 5 Scan • The screen status will be one of the above even when a USB memory device in which only encrypted data is stored is inserted or a USB memory device in unsupported format is inserted. In such cases, a warning message appears during operation and the operation is aborted.
Page 289 Store to USB Press the <Services Home> button. <Services Home> button Select [Store to USB] on the [Services Home] screen. The [Store to USB] screen appears. When the Screen Display Does Not Change If any screen other than the [Services Home] screen is displayed, press the <Services Home>...
Page 290: Save In (Specifying A Storage Location In The Usb Memory Device)
5 Scan The [Store to USB] screen appears. Important • Data stored in a USB memory device may be lost or damaged in the following cases. Make sure to back up the data in the device before use. • When ejecting the medium or switching the power off/on by methods other than those described in this guide.
Page 291: Details (Displaying The Details Of A Storage Location In The Usb Memory Device)
Store to USB • If a full path (a string of folder and file names in all directories) of the file created exceeds 257 characters, an error occurs. Select [Save]. Previous Allows you to move to the upper directory. Note •...
Page 292: Preview (Previewing The Scanned Images During A Scan Job)
5 Scan Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. For more information, refer to "Preview (Previewing the Scanned Images during a Scan Job)" (P.264). Color Scanning (Selecting an Output Color) You can set the output color to scan a document.
Page 293: Store & Send Link
Store & Send Link Store & Send Link If an authenticated user scans a document, the machine temporarily saves the scanned data, and automatically obtains the user's e-mail address that was registered in advance. Then, the machine sends an e-mail to the user to notify two URLs: one for the location to retrieve the scanned data, and the other for the location to delete the data.
Page 294: Scan To (Displaying The E-Mail Address Of The Authenticated User)
5 Scan Scan To (Displaying the E-mail Address of the Authenticated User) Automatically obtains the pre-registered e-mail address of the authenticated user. From (Displaying the E-mail Address of the Authenticated User) Automatically obtains the pre-registered e-mail address of the authenticated user. Subject (Setting the Subject) You can specify the e-mail subject using one of the following procedures.
Page 295: Preview (Previewing The Scanned Images During A Scan Job)
Store & Send Link Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. For more information, refer to "Preview (Previewing the Scanned Images during a Scan Job)" (P.264). File Format (Selecting a File Format for Output Data) You can select a file format for output data.
Page 296: Store To Wsd
5 Scan Store to WSD This section describes the procedure to select features on the [Store to WSD] screen. The Store to WSD service allows you to scan documents set on the machine from a network computer. It also allows you to save the scanned data to a network computer. Note •...
Page 297: Computer (Starting A Scan Job Via Computer Operation)
Store to WSD Computer (Starting a Scan Job via Computer Operation) You can scan documents set on the machine by sending a request from a network computer. Select [Computer]. Load the document on the document glass or in the document feeder, and select [Operate From Computer].
Page 298: This Device (Storing Data Scanned By The Machine On A Network Computer)
5 Scan The [Store to WSD - Remove Your Originals] screen appears on the touch screen after a scan job has been completed. Remove the originals from the document glass or the document feeder, and then click [OK]. Note • If the standby screen is not displayed, a scan job will not be started even when the network computer recognizes the machine.
Page 299 Store to WSD The scanned data will be forwarded to the specified destination. Note • Select the [Delete] button to abort scanning. Check the forwarded data on the destination computer.
Page 300: Advanced Settings
5 Scan Advanced Settings This section describes the features you can select on the [Advanced Settings] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Photographs (Scanning a Color Photograph)................300 Image Options (Adjusting Scan Density and Image Sharpness) ..........301 Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast) ..302...
Page 301: Image Options (Adjusting Scan Density And Image Sharpness)
Advanced Settings Select [Photographs]. Select [Enhance Photographs]. Image Options (Adjusting Scan Density and Image Sharpness) This feature allows you to adjust the scan density and image sharpness. Select [Image Options]. Select any option. Lighten/Darken You can select a scan density level from seven levels between [Lighten] and [Darken]. Selecting an upper cell on the bar makes the scan density lighter, and selecting a lower cell makes it darker.
Page 302: Image Enhancement
5 Scan Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast) This feature allows you to suppress the background color of a document such as newspaper and colored paper. In addition, when [Color Scanning] is set to [Color] or [Grayscale], you can adjust the contrast. Select [Image Enhancement].
Page 303: Color Space (Specifying The Color Space)
Advanced Settings Select [Shadow Suppression]. Select [Auto Suppression]. Color Space (Specifying the Color Space) This feature allows you to set the color space. Note • [Color Space] is available when [Color Scanning] is set to [Color]. • To activate [Color Space] on the [Advanced Settings] screen, a prior setting must be made in System Administration mode.
Page 304 5 Scan Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Resolution (Specifying a Scanning Resolution) ...............305 2 Sided Scanning (Scanning Both Sides of a Document)............306 Book Scanning (Scanning Facing Pages on Separate Sheets) ..........306...
Page 305: Layout Adjustment
Layout Adjustment Select [Resolution]. Select any option. Note • Select either [200 dpi] or [300 dpi] when [MRC High Compression] is set to [On] for PDF, DocuWorks or XPS files on the [File Format] screen. • Select either [200 dpi] or [300 dpi] when [Searchable Text] is set to [Searchable] for PDF or DocuWorks files on the [File Format] screen.
Page 306 5 Scan Does not scan the document as a bound document. Left Page then Right Scans the left page and then the right page of facing pages. Right Page then Left Scans the right page and then the left page of facing pages. Top Page then Bottom Scans the top page and then the bottom page of facing pages.
Page 307: Original Size (Specifying A Scan Size)
Layout Adjustment Select any option. When you select a non-standard size, specify values for the X and Y directions. Auto Detect Detects the document size automatically. The following table shows the document sizes that can be detected automatically. Document feeder Document glass B5, B5 , B4, A5, A5 , A4, A4 , B6, B5, B5 , B4, A6, A5, A5 ,...
Page 308: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
5 Scan • The recommended document size combinations are A4 portrait and A3 landscape, or B5 portrait and B4 landscape. If another combination of document sizes is used, the documents can be fed at an angle and may not be scanned properly. Note •...
Page 309: Edge Erase (Erasing Edges And Margin Shadows In The Document)
Layout Adjustment Edge Erase (Erasing Edges and Margin Shadows in the Document) When you scan a document with the document cover open or when you scan a book, the edges and center margin of the document may be scanned as black shadows. The Edge Erase feature allows you to erase such shadows.
Page 310 5 Scan Original Orientation Specify the orientation of the loaded document. When you load the top edge of the document against the left side of the document glass or the document feeder, and then select [Sideways Images], the document is displayed in the correct orientation when viewed on your computer screen.
Page 311: Reduce/Enlarge (Specifying A Scanning Ratio)
Layout Adjustment Enter Output Size In [Output Size], select the output size of the scanned document. The machine automatically calculates the scanning ratio based on the selected output size and the original document size. Note • Selecting [Enter Output Size] may generate blank margin areas.
Page 312: On The [Services Home] Screen, Select [E-Mail], [Store To Folder], [Network Scanning], [Scan To Pc], [Store & Send Link], Or [Store To Usb]
5 Scan E-mail Options/Filing Options This section describes the features you can select on the [E-mail Options] or [Filing Options] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature.
Page 313: E-Mail Options/Filing Options
E-mail Options/Filing Options Quality/File Size (Specifying the Image Compression Ratio When Scanning) This feature allows you to select the image compression level when [Color Scanning] is set to [Color] or [Grayscale]. Select [Quality/File Size]. Select any button. Note • If the High Compression Image Kit (optional) is installed, and when [MRC High Compression] is set [On] on the [File Format] screen, three image compression...
Page 314: Read Receipts (Specifying Read Receipts)
5 Scan Select [On]. Select this option when you do not request read receipts. Select this option when you request read receipts. Split Send (Sending in Sections) If the size of the data to be attached is large when using the E-mail service, you can split the data by page or by data size and then send the data.
Page 315 E-mail Options/Filing Options File Name (Specifying a Name for the File to be Sent) When using the E-mail, Scan to PC, Network Scanning, or Store & Send Link service, you can specify a name for the file to be sent. Auto Name The file name is "img-xxx-yyy.zzz"...
Page 316: File Name (Specifying A Name For The File To Be Sent)
5 Scan Clear Deletes the address entered in [Reply To]. Reply To Me Uses the address specified in [From] on the [E-mail] screen as a reply address. Note • [Reply To Me] can only be selected when an address is specified in [From] on the [E-mail] screen.
Page 317: File Name (Specifying A Name For The File To Be Saved)
E-mail Options/Filing Options File Name (Specifying a Name for the File to be Saved) When using the Store to Folder service, you can specify a name for the file to be saved. Auto Name The file name is "img-xxx" (where xxx is the date and time). Note •...
Page 318: Login Name
5 Scan Login Name You can enter the login name for a destination server. Note • This feature is displayed only when [Network Scanning] is selected on the [Services Home] screen. Select [Login Name]. Enter the login name using the keyboard displayed on the screen. For information on how to enter characters, refer to "Entering Text"...
Page 319 E-mail Options/Filing Options...
Page 320 5 Scan...
Page 321: Send From Folder
6 Send from Folder This chapter describes the basic operations and features to use folders. Note • The Send from Folder service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 322: Folder Operating Procedure
6 Send from Folder Folder Operating Procedure This section describes the basic procedure to operate files in folders. You can store print files submitted by a computer, scan files, and fax files in folders on the machine. These files stored in a folder can be sent by e-mail and can be retrieved from a network computer.
Page 323: Step 2 Selecting A Folder
Folder Operating Procedure Step 2 Selecting a Folder Access to some folders may be restricted, depending on the settings of the Authentication feature. For information on the folder access restrictions using the Authentication feature, refer to "14 Authentication and Accounting Features" > "Authentication for Job Flow Sheets and Folders" in the Administrator Guide.
Page 324: Selecting A Folder
6 Send from Folder Selecting a Folder The following describes how to select a folder. Access to some folders may be restricted, depending on the settings of the Authentication feature. For information on the folder access restrictions using the Authentication feature, refer to "14 Authentication and Accounting Features"...
Page 325: Checking/Operating Files In A Folder
Checking/Operating Files in a Folder Checking/Operating Files in a Folder You can check or operate files stored in a folder. Note • When selecting print files, [Job Flow Settings] may not be available for some models. Select a folder on the [Send from Folder] screen.
Page 326: Batch Print
6 Send from Folder Thumbnail Displays the images and names of the files stored in the folder. Important • If the power is cut off immediately after a scanned file is stored in a folder, or if the hard disk space is insufficient to display thumbnails, files in the folder may not be displayed in thumbnail view.
Page 327: Checking File Details
Checking File Details Checking File Details You can preview the selected file to check the contents. Note • Monochrome images with high gradation levels may appear bluish when previewed. • When the Image Log Control feature is used, it may take more time than expected to preview a file.
Page 328: Printing Files In A Folder
6 Send from Folder Printing Files in a Folder You can print selected files in a folder. Select files on the [File List] screen. Select [Print] or [Batch Print]. Note • When multiple files are selected, [Batch Print] allows you to print the selected files as a single file, while [Print] allows you to print them as separate files.
Page 329 Printing Files in a Folder Print Quantity Specify the number of print sets. Print Prints the selected file. Batch Print Allows you to set the batch printing options. You can print multiple files as one file. Up to 100 files can be bound in the selected order.
Page 330 6 Send from Folder When stapling/punching holes The following table shows the stapling/hole-punching positions for print files stored in a folder by specifying [Store in Remote Folder] on a print driver, and for scan files. The following uses the example of [1 Staple] for stapling and [2 Holes] for punching holes. For print files in a folder stored by specifying [Store in Remote Folder] on a print driver Report Original...
Page 331: Configuring/Starting Job Flow
Configuring/Starting Job Flow Configuring/Starting Job Flow Job Flow is a feature that allows you to register transfer settings for scanned data, such as the transfer method and destination, to simplify data-transfer tasks. Job flow sheets are categorized into two types according to the target. One type targets files stored in folders, and the other type targets scan files.
Page 332 6 Send from Folder Print Files in a folder can be printed. Select files on the [File List] screen. Select [Job Flow Settings]. Select any option. Auto Start Enables automatically starting the job flow for files stored in the folder. The job flow automatically starts when a file is stored.
Page 333: [Link Job Flow Sheet To Folder] Screen
Configuring/Starting Job Flow [Link Job Flow Sheet to Folder] Screen You can change the link between the folder and the job flow sheet. Note • Linking, delinking, and Auto Start settings can also be performed when you create a folder. Select a job flow sheet to link the folder to.
Page 334 6 Send from Folder Edit/Delete Displays the [Details] screen. For more information, refer to "5 Tools" > "Setup" > "Create Job Flow Sheet" > "Edit/Delete" in the Administrator Guide. Search by Name Searches for job flows that partially match the entry. The machine searches through job flow names that were registered when each job flow was created.
Page 335 Configuring/Starting Job Flow [Select Job Flow Sheet] Screen This screen allows you to select and execute a job flow for the selected files. Select a job flow, and select [Start]. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 336: Job Flow Restrictions
6 Send from Folder Job Flow Restrictions Restrictions can be made for a job flow sheet so it can only be used by one user, be shared by multiple users, or be used for only certain folders. Job flow restrictions may vary depending on the Authentication feature. For more information, refer to "14 Authentication and Accounting Features"...
Page 337: Job Flow Sheets
7 Job Flow Sheets This chapter describes the scanning operation using a job flow sheet registered on the machine. Job Flow Sheets is a service that allows you to register transfer settings for scanning data, such as the transfer method and destination, to simplify data- transfer tasks.
Page 338: Job Flow Procedure
7 Job Flow Sheets Job Flow Procedure Job flow sheets are categorized into two types according to the target. One type targets scanned documents, and the other type targets files stored in folders. This section describes the first type of job flow sheets, which target scanned documents. For information on job flow sheets that target files stored in folders, refer to "Configuring/Starting Job Flow"...
Page 339: Step 3 Confirming/Changing The Job Flow Sheet
Job Flow Procedure Step 3 Confirming/Changing the Job Flow Sheet To confirm the details, select [Details]. To change the settings, select [Change Settings]. For information on how to check or change job flow settings, refer to "Selecting/Changing a Job Flow Sheet"...
Page 340: Selecting/Changing A Job Flow Sheet
7 Job Flow Sheets Selecting/Changing a Job Flow Sheet This section describes how to select or edit a job flow sheet created on a network computer with EasyOperator or the Device Setup Tool. Important • If characters not supported by the machine are used in the name or description of a job flow sheet, the characters will not be displayed or will be garbled on the screen.
Page 341 Selecting/Changing a Job Flow Sheet Select Keyword Displays the [Select Keyword] screen. Select a keyword registered in System Administration mode to search for job flows. Job flows that fully match the entry are searched. The machine searches through keywords that were registered upon each job flow creation.
Page 342 7 Job Flow Sheets [Sheet Filtering] Screen This screen allows you to filter the job flow sheets displayed. Job flow sheets displayed vary depending on the settings of the Authentication feature. For more information, refer to "14 Authentication and Accounting Features" > "Authentication for Job Flow Sheets and Folders"...
Page 343: Stored Programming
8 Stored Programming This chapter describes the Stored Programming service which enables you to store customized job settings. Stored Programming Overview..............344 Registering/Deleting/Renaming Stored Programs........345 Calling a Stored Program .................351...
Page 344: Stored Programming Overview
8 Stored Programming Stored Programming Overview The Stored Programming service allows you to store settings that you will most likely use frequently and allows you to call them with a single button operation. You can also assign a screen to a stored program button, to use the button as a short-cut to the screen.
Page 345: Registering/Deleting/Renaming Stored Programs
Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs You can register and delete stored programs on the [Stored Programming] screen. Press the <Services Home> button. <Services Home> button Select [Setup]. Select [Stored Programming]. Select a feature. Store Register a stored program. Refer to "Registering Stored Programs" (P.346). Store Build Job Register a stored program for Build Job.
Page 346: Registering Stored Programs
8 Stored Programming Assign/Change Icon Specify an icon for a registered stored program. Refer to "Assigning/Changing Icons for Stored Programs" (P.350). Registering Stored Programs Up to 100 actions can be registered with one stored program. Up to 40 stored programs can be registered in the machine.
Page 347: Notes And Restrictions On Registering Stored Programs
Registering/Deleting/Renaming Stored Programs Press the <Start> or <Clear All> button. Note • If no name is entered for a registered stored program, the name becomes "(No Name)". For information on how to enter a name for registered stored programs, refer to "Entering/Changing a Stored Program Name"...
Page 348: Registering Stored Programs For Build Job
8 Stored Programming - The <Energy Saver> button Registration of a stored program is canceled when the <Interrupt> button is pressed, the Auto Clear feature causes a time-out, or a pop-up window (such as a paper jam window) appears. If the Fax service is available, one touch buttons can be used. Registering Stored Programs for Build Job Up to 100 actions can be registered with one stored program for Build Job.
Page 349: Entering/Changing A Stored Program Name
Registering/Deleting/Renaming Stored Programs Select [Delete]. Delete Deletes the stored program. Note • Once a stored program is deleted, it cannot be restored. Cancel Cancels deletion of the stored program. Entering/Changing a Stored Program Name The following describes how to enter or change the name of a stored program. Up to 36 characters can be entered for a stored program's name.
Page 350: Assigning/Changing Icons For Stored Programs
8 Stored Programming Assigning/Changing Icons for Stored Programs The following describes how to assign or change an icon of a stored program. You can select from 12 icons. Select [Assign/Change Icon]. Select the number to assign or change an icon. Note •...
Page 351: Calling A Stored Program
Calling a Stored Program Calling a Stored Program The following describes how to call a stored program. When you call a specified stored program, the last screen shown when you registered the stored program appears. Press the <Services Home> button. <Services Home>...
Page 352: Calling A Stored Program For Build Job
8 Stored Programming Calling a Stored Program for Build Job You can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running. Select [Change Settings]. Select the [Job Assembly] tab. Select [Stored Programming]. Select the number of the stored program containing the features you want to use.
Page 353: Web Applications
9 Web Applications This chapter describes how to operate web applications. Note • This service is supported only by the ApeosPort series. • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center. Web Applications Overview ..............354 Accessing Web Applications..............355 Accessing Using Buttons Registered on the [Services Home] Screen..356...
Page 354: Web Applications Overview
9 Web Applications Web Applications Overview Web Applications is a service that allows you to access to web applications via a network using the browser on the machine in order to display and store data. The machine provides the following features: Accessing web applications from the machine, and displaying the web application screen on the machine Storing scanned documents directly in a web application folder...
Page 355: Accessing Web Applications
Accessing Web Applications Accessing Web Applications The following describes how to access web applications. You need to register an access destination in advance. For information on how to register an access destination, refer to "5 Tools" > "Web Applications Service Setup"...
Page 356: Accessing Using Buttons Registered On The [Services Home] Screen
9 Web Applications Accessing Using Buttons Registered on the [Services Home] Screen You can register frequently used web applications on the [Services Home] screen as buttons. The following describes how to access the applications by simply selecting the buttons. For information on how to assign the buttons displayed on the [Services Home] screen, refer to "5 Tools"...
Page 357: Media Print (Text)
10 Media Print (Text) This chapter describes the basic procedures and features of the Media Print - Text service when the USB Media Print Kit is installed. Note • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 358: Media Print Overview
10 Media Print (Text) Media Print Overview Installation of the USB Media Print Kit (optional) allows the machine to retrieve and print document files (PDF, TIFF, XPS, XDW(XBD), and JPEG (JFIF)). This feature is called Media Print. When a USB memory device is connected to the machine, the data stored in the USB memory device can also be printed.
Page 359: Notes And Restrictions
Media Print Overview DocuWorks binder files Extension: xbd JPEG (JFIF) files Extension: jpg Important • When specifying a destination, only folder names appear on the destination list. File names and shortcuts (symbolic link and alias) do not appear on the list. If the medium contains more than 900 folders, the machine may not be able to recognize them correctly.
Page 360: Inserting Usb Memory Device
10 Media Print (Text) Inserting USB Memory Device Insert the USB memory device into the USB memory slot on the control panel. One of the following occurs. The [USB Device Detected] screen appears. The [Store to USB] screen appears. The [Media Print - Text] screen appears. The screen display does not change.
Page 361 Inserting USB Memory Device When the [Store to USB] Screen Appears Press the <Services Home> button. <Services Home> button Select [Media Print -Text] on the [Services Home] screen. The [Media Print - Text] screen appears. When the [Media Print - Text] Screen Appears Select a feature on the [Media Print - Text] screen.
Page 362 10 Media Print (Text) When the Screen Display Does Not Change If any screen other than the [Services Home] screen is displayed, press the <Services Home> button. <Services Home> button Select [Media Print - Text] on the [Services Home] screen. The [Media Print - Text] screen appears..
Page 363: Selecting Files
Selecting Files Selecting Files You can select files using any of the following three methods: Selecting all files Selecting the desired files on the [Select From List] screen Selecting one file or a range of files with index numbers Note •...
Page 364: [Select From List] Screen
10 Media Print (Text) [Select From List] Screen This screen displays a list of files with the folder and file names and stored dates and times. You can select the desired files from the list. Select the desired files from a list of files. Note •...
Page 365: Setting The Printing Options
Setting the Printing Options Setting the Printing Options You can set the printing options on the [Media Print - Text] and [Advanced Settings] tabs. By default, pressing the <Review> button on the control panel allows you to view a list of the setting values.
Page 366: Index Print
10 Media Print (Text) Index Print For Index Print, file names, dates when the files were stored on the USB memory device, and the total number of files are printed. You can specify only the number of print sets for Index Print, in the range from 1 - 999 sets in 1 set increments.
Page 367: 11 Job Status
11 Job Status This chapter describes how to check the status of jobs and operate the jobs. Job Status Overview.................368 Checking Current/Pending Jobs ...............369 Checking Completed Jobs................371 Printing and Deleting Stored Jobs ............372 Printing Pending Jobs................385 Handling Error Terminations..............386...
Page 368: Job Status Overview
11 Job Status Job Status Overview The Job Status feature allows you to check current, pending, and completed jobs. ou can also cancel printing and print jobs that are waiting to be output or resumed. Press the <Job Status> button. <Job Status>...
Page 369: Checking Current/Pending Jobs
Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. Press the <Job Status> button. <Job Status> button Select the job to be canceled or preferentially executed.
Page 370 11 Job Status Start Resumes the suspended job. Change Quantity Displays the [Change Quantity] screen on which you can change the number of copies entered before. Enter a new quantity using the numeric keypad.
Page 371: Checking Completed Jobs
Checking Completed Jobs Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Selecting a job allows you to see its details. Press the <Job Status> button. <Job Status> button Select the [Completed Jobs] tab.
Page 372: Printing And Deleting Stored Jobs
11 Job Status Printing and Deleting Stored Jobs This section describes how to print or delete jobs stored with the Secure Print or Sample Set feature, or stored with the [Receive Control] setting of the Charge Print feature. The [Secure Print Jobs & More] screen allows you to print or delete stored jobs. Note •...
Page 373 Printing and Deleting Stored Jobs When [Save as Private Charge Print Job] or [Save as Charge Print Job] is selected in [Receive Control] under [Charge/Private Print Settings], jobs will not be saved in [Secure Print] under [Secure Print Jobs & More] even if you select [Secure Print] on the print driver. For more information, refer to "5 Tools" > "Authentication/Security Settings"...
Page 374: Sample Set
11 Job Status When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important • Once a job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Print] is Selected Specify how to process the job after printing. Note •...
Page 375 Printing and Deleting Stored Jobs Select the user you want to check, and select [Job List]. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or [ ] to move to the next screen. •...
Page 376: Delayed Print
11 Job Status When [Print] is Selected Select [Yes]. Note • The screen shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in System Administration mode. If [Disabled] is selected, the machine automatically deletes the job after printing without displaying the confirmation screen.
Page 377 Printing and Deleting Stored Jobs Select any option. Delete Deletes the Delayed Print job. Refer to "When [Delete] is Selected" (P.377). Print Prints the Delayed Print job. The job is deleted after it is printed. If printed manually, the job will not be printed at the specified time. Refer to "When [Print] is Selected"...
Page 378: Charge Print
11 Job Status Charge Print This feature authenticates users on the machine to prevent unauthorized users from operating print jobs. When this feature is enabled, the machine prints only the jobs of authenticated users. You can also configure the machine to store print jobs temporarily, and then print them from the machine's control panel.
Page 379 Printing and Deleting Stored Jobs Enter the passcode, and select [Confirm]. Note • If a passcode is not set, the passcode entry screen does not appear. Select the job to be printed or deleted. Select any option. When printing, specify the number of print sets using the numeric keypad. Delete Deletes the Charge Print job.
Page 380: Private Charge Print
11 Job Status When [Print] is Selected Specify how to process the job after it is printed. Note • The screen shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in System Administration mode.
Page 381 Printing and Deleting Stored Jobs Press the <Log In/Out> button on the control panel, or select the login information field on the touch screen. Enter the user ID, and select [Enter]. Note • When a passcode is set, enter the user ID and select [Next].
Page 382: Public Folder
11 Job Status Delete Deletes the job. Important • Once a job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Print] is Selected Specify how to process the job after it is printed. Note • The screen shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in System Administration mode.
Page 383: Undelivered Faxes
Printing and Deleting Stored Jobs Select the job to be printed or deleted. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or [ ] to move to the next screen. Select any option.
Page 384 11 Job Status Select the job to be re-sent or deleted. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or [ ] to move to the next screen. Select any option. To re-send to the previously specified fax number, press the <Start>...
Page 385: Printing Pending Jobs
Printing Pending Jobs Printing Pending Jobs After the last user operation on the control panel of the machine, a job is waiting to be printed until the period of time specified in [Auto Print] elapses, instead of being printed immediately. You can forcibly print this pending job without waiting for this time period to elapse.
Page 386: Handling Error Terminations
11 Job Status Handling Error Terminations This section describes how to handle error terminations. For a Print Job Select a job shown as an error termination on the [Completed Jobs] tab to check the error code. Follow the instructions of the error code to solve the problem. If an error occurs during a print job, the machine can be configured either to pause the print job until the error is confirmed by the user, or to automatically cancel the error job so that subsequent jobs can be printed.
Page 387: 12 Computer Operations
12 Computer Operations This chapter describes how to print documents, import scanned files, use Direct Fax, and operate CentreWare Internet Services on your computer. Note • Some models do not support the features described in this chapter. An optional component is required. For more information, contact our Customer Support Center. •...
Page 388: Features Overview
12 Computer Operations Features Overview This section describes an overview of features you can perform from a computer. Printing Submits a print job to the machine from a computer. For more information, refer to "Print" (P.389). E-mail Printing Submits a print job to the machine from a computer by sending an e-mail attached with a document.
Page 389: Print
Print Print This section describes how to print with the machine by operating on a computer. Print Features The main print features of the machine are as follows: Printing Using a Print Driver For more information on print features, click [Help] on the print driver screen to view the print driver's help.
Page 390: Direct Printing
12 Computer Operations Store in Remote Folder Temporarily stores the print data in a registered folder to print the data with the print command from the machine. Important • The print results of the Store in Remote Folder feature may be inferior in quality in comparison to other print results.
Page 391: Setup
Print Setup To print from your computer, your computer must have a print driver installed. For information on how to install the print driver, refer to the manual included in the Driver CD Kit. Note • When printing using authentication information, you must configure the printer settings on your computer.
Page 392: E-Mail Printing
12 Computer Operations E-mail Printing You can send e-mail with documents attached from a computer to the machine. The received e-mail is automatically printed from the machine according to the settings on the machine. This feature is called "E-mail Printing". Note •...
Page 393 E-mail Printing Send the e-mail. Note • The machine prints the e-mail body and the attached documents according to the following settings. The offset output setting is disabled in all cases. • E-mail body: Default values of the PCL print driver for this machine which is installed on the computer •...
Page 394: Sending Fax
Registering Destinations The following describes how to register fax destinations from the machine to another machine (ApeosPort-IV 5070/4070/3070, DocuCentre-IV 5070/4070) in a single operation through a computer. You can use the same procedure to register fax destinations from another machine (ApeosPort-IV 5070/4070/3070, DocuCentre-IV 5070/4070) to this machine.
Page 395 Warning dialog box. Specify the destination to save the file in. Enter the IP address or Internet address of the other machine (ApeosPort-IV 5070/ 4070/3070, DocuCentre-IV 5070/4070) in the browser address field, and press the <Enter> key. Click the [Properties] tab, and select [Public Address Book] in the left frame on the screen.
Page 396: Importing Scanned Data
12 Computer Operations Importing Scanned Data This section describes how to import files from a machine's folder to your computer. The following four methods are available. The following shows the reference section for each procedure. Importing to a TWAIN Compatible Application..............396 Importing Using Stored File Manager 3 ...................398 Importing Using CentreWare Internet Services................401 Importing Using EasyOperator ....................403...
Page 397 Importing Scanned Data From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no scanners are shown in the list, click [Search Again]. The application searches for scanners. • To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings].
Page 398: Importing Using Stored File Manager 3
For information on how to install Stored File Manager 3, refer to the manual included in the Driver CD Kit. To learn about fields in the displayed dialog box, click [Help] to view the Stored File Manager 3 help. Click [Start] and select [Programs] > [Fuji Xerox] > [Network Scanner Utility 3] > [Stored File Manager 3].
Page 399 Importing Scanned Data From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no scanners are shown in the list, click [Search Again]. The application searches for scanners. • To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings].
Page 400 12 Computer Operations Changing Stored File Manager 3 Settings To learn about the fields in the displayed dialog box, click [Help] to view the Stored File Manager 3 help. Changing the display of scanner names You can change the display of scanner names listed.
Page 401: Importing Using Centreware Internet Services
Importing Scanned Data Importing Using CentreWare Internet Services This following describes how to import files stored in a machine's folder using CentreWare Internet Services. When the machine is installed in a TCP/IP environment, CentreWare Internet Services allows you to import files stored in a machine's folder by accessing the machine from a computer via a web browser.
Page 402 12 Computer Operations Place a check mark next to each file to be imported, set the necessary items, and then click [Retrieve]. Note • When you import files in PDF format from a folder, they cannot be optimized for web view.
Page 403: Importing Using Easyoperator
Importing Scanned Data Importing Using EasyOperator When you use Fuji Xerox applications such as EasyOperator, you can import files stored in a machine's folder to your computer without using Network Scanner Driver. The files in a folder can also be listed or displayed in thumbnail view.
Page 404: Centreware Internet Services
Select a feature to view the available features and information in these frames. Lower Left Frame Displays the machine information and status, and the [Refresh] button. Clicking [Refresh] updates the information displayed. Lower Right Frame Clicking the logo opens the Fuji Xerox home page.
Page 405 CentreWare Internet Services The main features of CentreWare Internet Services are listed below. Tab Name Main Features Status Displaying the machine status Displays the status of the paper trays, output trays, and consumables such as toner cartridges. Usage Counters Displays the total number of pages used for each feature and cumulative numbers.
Page 406: Browser Settings
12 Computer Operations Browser CentreWare Internet Services supports the following browsers: For Windows 7 Microsoft Internet Explorer 8.0 For Windows Vista Microsoft Internet Explorer 7.0 For Windows XP Mozilla Firefox 3.0 Microsoft Internet Explorer 6.0 Service Pack 3 For Mac OS X 10.6 Safari 4 Mozilla Firefox 3.0 For Mac OS X 10.5...
Page 407: Proxy Server And Port Number
CentreWare Internet Services Proxy Server and Port Number The following describes proxy server settings and the port number required for this service. Proxy Server We recommend that you access this service directly, not through a proxy server. Note • If using a proxy server, specifying the machine's IP address in the browser results in slower responses, and could prevent some screens from appearing.
Page 408 12 Computer Operations...
Page 409: 13 Appendix
13 Appendix This chapter contains a glossary of terms used in this guide. Glossary....................410...
Page 410: Glossary
13 Appendix Glossary Term Description 420 x 297 mm paper 297 x 210 mm paper 210 x 148 mm paper Alias An alternative name of the machine's e-mail address. For example, when the e-mail address for the machine is ifax@mb1.abc.fujixerox.com, you can use ifax@fuji-xerox.com (alias) to reach the same location.
Page 411 Glossary Term Description Default Screen A screen displayed on the touch screen immediately after switching the power on, or pressing the <Clear All> button. The screen is also displayed when the Auto Clear feature is used. Default Value A factory default value, or a value set in System Administration mode.
Page 412 13 Appendix Term Description F Code A transmission method defined by Communications and Information Network Association of Japan (CIAJ) for use of ∗ T.30 sub-addresses standardized by ITU-T. Between the machines with the F Code feature, including those manufactured by other companies, various features making use of F Code can be used.
Page 413 Glossary Term Description MIME Type Multipurpose Internet Mail Extension. A method for determining what kind of data was received by e-mail. A MIME type refers to the type of data. NAT/NAPT NAT (Network Address Translation) converts private IP addresses to global IP addresses. NAPT (Network Address Port Translation) also converts IP addresses to global addresses.
Page 414 13 Appendix Term Description Recipient The person or terminal you send a document to. "Dialing" indicates the operation of entering a recipient's telephone number. For Internet Fax, this refers to the recipient's e-mail address. Remote Terminal A terminal with which you want to communicate. This is a general term for terminals such as telephones, facsimile machines and personal computers.
Page 415 Glossary Term Description Status Display Code A code that indicates the machine status. When an error occurs on the machine, a status display code appears on the touch screen. Store In this guide, it is referred to as scanning an image of a document and saving the image on the machine.
Page 416 13 Appendix...
Page 417: Index
Index Index Symbols + Add ..............187 Background Suppression ......95, 302 Batch Print ............329 Numerics Book Copying ............98 Book Faxing ............201 1 Staple (Simple Copy) ........84 Book Scanning ..........306 10BASE-T/100BASE-TX connector ....42 Booklet ............... 111 2 Pages Up (Simple Copy) .........
Page 418 confirming a recipient .........194 document feeder tray .......... 45 confirming remote machine response prior to document glass ........40, 73, 247 transmission ............229 document guides ..........45 confirming the fax job in Job Status ....160 document output tray ........... 45 constant velocity transport glass ......45 document stopper ..........
Page 419 Index File Format ..........267, 295 File Name ..........316, 318 File Name Conflict ..........317 Job Assembly ............ 141 finisher tray ........... 48, 50 Job Flow Sheets ..........338 Folder Receive ..........241 Job Status ............368 Folding .............. 131 <Job Status>...
Page 420 Manual Send ............229 Photo & Text ............267 Media Print ............358 Photographs ............300 Media Print - Text ..........365 Poster ............117, 389 Message ............264, 294 power switch ............40 message field ............64 Preset Repeat Image ........132 Meta Data ............319 print driver ............
Page 421 Index Remote Polling ..........225 sending Internet Fax encrypted by S/MIME .............. 223 removing a recipient .......... 194 Repeat Image ........... 118 sending Internet Fax with a digital signature by Reply To ............316 S/MIME .............. 223 RESET button ............. 42 Server ..............
Page 422 specifying an e-mail address ......258 Text Compression ..........272 specifying an image compression ratio TIFF ..............268 when scanning ...........314 TIFF/JPEG Auto Select ......267, 268 specifying destination using the TIFF-F ............... 222 keyboard screen ..........191 TIFF-J ..............223 specifying destinations ........158 TIFF-S ...............
Page 423 Index XPS Signature ..........272...

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