Page 1 ApeosPort-V 5070 ApeosPort-V 4070 DocuCentre-V 5070 DocuCentre-V 4070 User Guide...
Page 2 An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States. Xerox, Xerox and Design, as well as Fuji Xerox and Design are registered trademarks or trademarks of Xerox Corporation in Japan and/or other countries.
Page 3: Table Of Contents
Table of Contents Before Using the Machine ........................13 Preface ................................... 14 Types of Manuals .............................. 15 Using This Guide..............................16 Organization of This Guide ........................16 Conventions..............................17 Safety Notes................................ 19 Electrical Safety ............................20 Machine Installation..........................21 Operational Safety ............................. 25 Consumable..............................
Page 4 Ground Fault Interrupter ..........................78 Power Saver Mode .............................79 Entering the Power Saver Mode ......................79 Exiting the Power Saver Mode........................80 Control Panel................................81 Screens and Buttons Displayed......................85 About the Services Home Screen.........................86 Touch Screen................................90 Entering Text................................92 Installing the Tray Attachment on the Finisher-B1 ................93 Copy................................95 Copying Procedure ............................96 Step 1 Loading Documents ........................96...
Page 5 Edge Erase (Erasing Edges and Margin Shadows of the Document)........125 Image Shift (Adjusting the Image Position)..................127 Invert Image (Making Reversed Copies of Images)..............129 Original Orientation (Specifying the Orientation of Loaded Documents)......129 Image Rotation (Changing the Orientation of Images)............130 Output Format..............................132 2 Sided Copying (Making 2 Sided Copies)..................132 Booklet Creation (Creating a Bound Booklet) ................133 Covers (Attaching Covers to Copies)....................136...
Page 6 Feature Comparison with Regular Fax..................... 192 Sending IP Fax (SIP)..........................193 Receiving IP Fax (SIP) ..........................193 About Server Fax ............................. 194 Sending Server Fax........................... 194 Simple Fax................................196 Specifying a Destination Using the Numeric Keypad..............196 Speed Dialing (Specifying a Destination Using an Address Number) ........ 197 Specifying a Destination Using a One-Touch Button ..............
Page 7 Cover Page (Transmitting Documents With a Cover Page).............230 Internet Fax Subject (Specifying the Internet Fax Subject)............232 Internet Fax Message (Editing the Internet Fax Mail Contents) ..........232 Recipient Print Sets (Printing Multiple Sets at the Remote Machine) .........233 Pages per Side (Combining Multiple Pages into One Sheet)...........233 Remote Folder (Using Remote Folder).....................234 F Code (Using F Code Transmission) ....................237 Internet Fax Profile (Specifying Internet Fax Profiles)..............240...
Page 8 From (Setting the Sender’s Address)....................288 Subject (Setting the Subject) ....................... 289 Message (Entering the E-mail Body)....................289 Preview (Previewing the Scanned Images during a Scan Job)..........290 Color Scanning (Selecting an Output Color).................. 290 2 Sided Scanning (Scanning Both Sides of a Document)............291 Original Type (Selecting the Document Type) ................
Page 9 Color Scanning (Selecting an Output Color) ..................327 2 Sided Scanning (Scanning Both Sides of a Document)............327 Original Type (Selecting the Document Type)................327 Preview (Previewing the Scanned Images during a Scan Job) ..........327 File Format (Selecting a File Format for Output Data) .............328 Store to WSD..............................329 Computer (Starting a Scan Job via Computer Operation) ............329 This Device (Storing Data Scanned by the Machine on a Network Computer) ....330...
Page 10 Checking/Operating Files in a Folder ...................... 353 Checking File Details............................355 Printing Files in a Folder ..........................358 Configuring/Starting Job Flow........................361 [Link Job Flow Sheet to Folder] Screen .................... 362 Job Flow Restrictions ..........................365 Job Flow Sheets ............................ 367 Job Flow Procedure............................
Page 11 Checking Completed Jobs..........................403 Printing and Deleting Stored Jobs ......................404 Secure Print..............................404 Sample Set..............................407 Delayed Print ..............................410 Charge Print..............................413 Private Charge Print ..........................416 Public Folder ..............................419 Undelivered Faxes.............................420 Printing Pending Jobs ............................422 Handling Error Terminations........................423 12 Computer Operations .........................425 Features Overview............................426 Print..................................427 Print Features..............................427 Setup ................................429...
Page 13: Before Using The Machine
1 Before Using the Machine This chapter describes how to use this guide, as well as safety notes and legal notice you should read before using the machine. Preface .............................. 14 Types of Manuals.......................... 15 Using This Guide ........................... 16 Safety Notes ...........................
Page 14: Preface
1 Before Using the Machine Preface Thank you for selecting the ApeosPort-V 5070/4070, DocuCentre-V 5070/4070(hereafter referred to as "the machine"). This guide describes how to operate the machine and the precautions you should follow during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.
Page 15: Types Of Manuals
Types of Manuals Types of Manuals The following guides are provided with the machine. Accompanying Manuals User Guide <this guide> The guide describes all the necessary steps for copy, print, scan, and fax. This guide is included in the Media (Software/Product Manual). Administrator Guide The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine.
Page 16: Using This Guide
1 Before Using the Machine Using This Guide This guide is intended for first time users of the machine. It describes the basic operations for the Copy, Print, Scan, and Fax services. Organization of This Guide This guide consists of the following chapters: 1 Before Using the Machine Describes how to use this guide, as well as safety notes, legal notices, and other important information you should read before using the machine.
Page 17: Conventions
Using This Guide 13 Appendix Contains a glossary of terms used in this guide. Conventions The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration.
Page 18 1 Before Using the Machine Orientation of documents or paper is described in this guide as follows: , Long Edge Feed (LEF): Loading the document or paper in portrait orientation when you view the machine from the front of the machine. , Short Edge Feed (SEF): Loading document or paper in landscape orientation when you view the machine from the front of the machine.
Page 19: Safety Notes
Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty. Contact your local Fuji Xerox representative for more information. Follow all warning instructions marked on this product. The warning marks stand for...
Page 20: Electrical Safety
If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.
Page 21: Machine Installation
Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative. Machine Installation Do not locate this product where people might step on or trip over the power cord.
Page 22 1 Before Using the Machine With Finisher-B1 (optional) and Side Tray (optional) 1606 (Unit: mm) 1735 With Booklet Maker Unit for Finisher-B1 (optional) and Side Tray (optional) 1606 (Unit: mm) 1735 With C3 Finisher (optional) and Side Tray (optional) 1606 (Unit: mm) 1869...
Page 23 Safety Notes With C3 Finisher with Booklet Maker (optional) and Side Tray (optional) 1606 (Unit: mm) 1929 With C3 Finisher (optional), and Side Tray (optional), and HCF B1 (optional) 1606 (Unit: mm) 2035 With C3 Finisher with Booklet Unit (optional), Folder Unit CD1 (optional), Side Tray (optional), and HCF B1 (optional) 1614 (Unit: mm)
Page 24 To bundle wires and cables, always use the cable ties and spiral tubes that Fuji Xerox supplies. Otherwise, it may cause some defects. Others To keep this product in a good performance and condition, always use it in the following environment: Temperature: 10 - 32°C...
Page 25: Operational Safety
Safety Notes Operational Safety The operator's product maintenance procedures are described in the customer documentation supplied with this product. Do not carry out any other maintenance procedures not described in the documentation. This product features safety design not to allow operators access to hazard areas.
Page 26 1 Before Using the Machine Laser Safety CAUTION: Any operations or adjustments not stated in the operation manual may cause hazardous light exposure and eventually burn injuries or loss of eyesight. This product has been tested and found to comply with the Class 1 Laser Equipment requirements defined by the international standard IEC60825 and has no light exposure hazard.
Page 27 Safety Notes Keep electrical and mechanical safety interlocks active. Keep the safety interlocks away from magnetic materials. Magnetic materials may accidentally activate the product and cause injuries or electric shock. A ground fault interrupter is embedded in this product. If current leakage occurs, the ground fault interrupter automatically cuts off power circuit to prevent electric shock and a fire accident.
Page 28 Provide proper ventilation to ensure the comfortable and safe environment. Do not apply excessive force to hold thick document on the document glass. It may break the glass and cause injuries. To move this product to another location, contact your local Fuji Xerox representative.
Page 29 Safety Notes When you use earphones, adjust the volume. Loud sound may cause hearing loss.
Page 30: Consumable
1 Before Using the Machine Consumable Store all consumables in accordance with the instructions given on its package or container. Never use a vacuum cleaner for spilled toner and residual toner in this product, toner cartridge or toner bottle. It may catch fire by electric sparks inside a vacuum cleaner and cause explosion.
Page 31: Regulation
Regulation Regulation Regulatory Information for RFID This product contains Radio Frequency Identification system device (RFID) and it is certified in compliance with applicable local laws and/or regulations. Radio Frequency Emissions (Class B) This product has been tested and found to comply with the limits for a Class B digital device, pursuant to the International Standard for Electromagnetic Interference (CISPR Publ.
Page 32: Environment
1 Before Using the Machine Environment For environmental protection and efficient use of resources, Fuji Xerox reuses returned toner cartridges and drum cartridges to make recycle parts, recycle materials or energy recovery. Proper disposal is required for toner cartridges and drum cartridges no longer needed.
Page 33: About License
About License About License This section describes information about licenses. Be sure to read through it. RSA BSAFE ® ® This product includes RSA BSAFE Cryptographic software from EMC Corporation. Heimdal Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden).
Page 34: Freebsd
1 Before Using the Machine Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>. All rights reserved. Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.
Page 35: Openldap
About License The views and conclusions contained in the software and documentation are those of the authors and should not be interpreted as representing official policies, either expressed or implied, of the FreeBSD Project. OpenLDAP Copyright 1998-2006 The OpenLDAP Foundation All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted only as authorized by the OpenLDAP Public License.
Page 36: Des
1 Before Using the Machine All rights reserved. Redistribution and use in source and binary forms are permitted provided that this notice is preserved and that due credit is given to the University of Michigan at Ann Arbor. The name of the University may not be used to endorse or promote products derived from this software without specific prior written permission.
Page 37: Aes
The Japanese-English dictionaries (EDICT and COMPDIC) edited by The Electronic Dictionary Research and Development Group under the coordination of Professor James William Breen at Monash University are used in the advanced scan kit option of Fuji Xerox. These Japanese-English dictionary files are licensed to customers under the terms and conditions of a Creative Commons Attribution-ShareAlike License.
Page 38: Cyrus Sasl
1 Before Using the Machine http://www.csse.monash.edu.au/~jwb/compdic_doc.html Information Regarding the Creative Commons Attribution-ShareAlike License http://creativecommons.org/licenses/by-sa/2.5/legalcode Cyrus SASL Copyright (c) 1998-2003 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 39 About License implied, including the implied warranties of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. A copy of this license is available at http://www.opensource.org/ licenses. Any Red Hat trademarks that are incorporated in the source code or documentation are not subject to the BSD License and may only be used or replicated with the express permission of Red Hat, Inc.
Page 40 1 Before Using the Machine OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE. (4) Advanced Micro Devices Copyright 1989, 1990 Advanced Micro Devices, Inc. This software is the property of Advanced Micro Devices, Inc (AMD) which specifically grants the user the right to modify, use and distribute this software provided this notice is not removed or altered.
Page 41 About License licensing terms described here, provided that the new terms are clearly indicated on the first page of each file where they apply. (11) Christopher G. Demetriou Copyright (c) 2001 Christopher G. Demetriou All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 42 1 Before Using the Machine 3. Neither the name of KTH nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY KTH AND ITS CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Page 43 About License Copyright (c) 1997-2002 FreeBSD Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 44 1 Before Using the Machine Copyright (c) 1998 Todd C. Miller <Todd.Miller@courtesan.com> All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 45 About License Intel hereby grants you permission to copy, modify, and distribute this software and its documentation. Intel grants this permission provided that the above copyright notice appears in all copies and that both the copyright notice and this permission notice appear in supporting documentation.
Page 46 1 Before Using the Machine WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 47 About License Sony Computer Entertainment, Incorporated, Toshiba Corporation, All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: * Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 48 1 Before Using the Machine 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. THIS SOFTWARE IS PROVIDED BY THE AUTHOR AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Page 49 About License (34) - Jon Beniston (only lm32-* targets) Contributed by Jon Beniston <jon@beniston.com> Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 50 1 Before Using the Machine THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDER AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 51 About License * Neither the name of Adapteva nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Page 52: About Qt
1 Before Using the Machine About QT This product includes software licensed under GNU LESSER GENERAL PUBLIC License Version 2.1 and other licenses as follows: (1) GNU LESSER GENERAL PUBLIC License Version 2.1 (2) Other Licenses Under the licence agreement, the source code is available on our official website. http://www.fujixerox.co.jp/etc/oss/mfd_ui/ About software applied to LGPL This product includes software licensed under GNU LESSER GENERAL PUBLIC LICENSE...
Page 53 About QT For example, if you distribute copies of the library, whether gratis or for a fee, you must give the recipients all the rights that we gave you. You must make sure that they, too, receive or can get the source code. If you link other code with the library, you must provide complete object files to the recipients, so that they can relink them with the library after making changes to the library and recompiling it.
Page 54 1 Before Using the Machine Although the Lesser General Public License is Less protective of the users' freedom, it does ensure that the user of a program that is linked with the Library has the freedom and the wherewithal to run that program using a modified version of the Library. The precise terms and conditions for copying, distribution and modification follow.
Page 55 About QT a) The modified work must itself be a software library. b) You must cause the files modified to carry prominent notices stating that you changed the files and the date of any change. c) You must cause the whole of the work to be licensed at no charge to all third parties under the terms of this License.
Page 56 1 Before Using the Machine must be distributed under the terms of Sections 1 and 2 above on a medium customarily used for software interchange. If distribution of object code is made by offering access to copy from a designated place, then offering equivalent access to copy the source code from the same place satisfies the requirement to distribute the source code, even though third parties are not compelled to copy the source along with the object code.
Page 57 About QT b) Use a suitable shared library mechanism for linking with the Library. A suitable mechanism is one that (1) uses at run time a copy of the library already present on the user's computer system, rather than copying library functions into the executable, and (2) will operate properly with a modified version of the library, if the user installs one, as long as the modified version is interface-compatible with the version that the work was made with.
Page 58 1 Before Using the Machine distributing the Library (or any work based on the Library), you indicate your acceptance of this License to do so, and all its terms and conditions for copying, distributing or modifying the Library or works based on it. 10.
Page 59 About QT permission. For software which is copyrighted by the Free Software Foundation, write to the Free Software Foundation; we sometimes make exceptions for this. Our decision will be guided by the two goals of preserving the free status of all derivatives of our free software and of promoting the sharing and reuse of software generally.
Page 60: Other Licenses
1 Before Using the Machine You should have received a copy of the GNU Lesser General Public License along with this library; if not, write to the Free Software Foundation, Inc., 51 Franklin Street, Fifth Floor, Boston, MA 02110-1301 USA Also add information on how to contact you by electronic and paper mail.
Page 61: Legal Notice
Legal Notice Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. Currency Banknotes and checks Bank and government bonds and securities...
Page 62 1 Before Using the Machine...
Page 63: Product Overview
2 Product Overview This chapter describes the basic information of the machine, such as machine components, how to switch the machine on and off, and how to use the touch screen. Machine Components......................... 64 Power Source ..........................73 Ground Fault Interrupter ......................78 Power Saver Mode........................
Page 64: Machine Components
2 Product Overview Machine Components The following describes machine components and their functions. 4 Tray Model Component Function Document cover Holds a document in place. Document glass Load a document here. Control panel Consists of operation buttons, LED indicators, and a touch screen. Refer to "Control Panel"...
Page 65 Machine Components Left and rear view This view varies depending on optional components. Component Function USB 2.0 interface connector Connects to the cable of a Memory Card Reader or a USB memory device. (optional) Cover E Open this cover to clear paper jams. Cover A Open this cover to clear paper jams.
Page 66 2 Product Overview Inside Component Function Toner cartridge Contains toner (image forming powder). Main power switch Switches the main power of the machine on and off. Always follow the instructions of the system administrator. Important • Always switch the power off before switching the main power off. For details, refer to "Power Source"...
Page 67 Machine Components Component Function Document feeder tray Load documents here. Document output tray Scanned documents are delivered here. Document stopper Prevents outputs from falling off. Side 2 constant velocity Scans Side 2 of the loaded document. transport glass Side 1 constant velocity Scans Side 1 of the loaded document.
Page 68: Telephone Line Connectors
2 Product Overview Telephone line connectors HANDSET LINE3/ISDN2 EXT LINE LINE2/ISDN1 LINE1 Name marked on Name displayed on the cover of the Function the touch screen machine HANDSET Not available. EXT. LINE Not available. Enables you to connect the machine to a telephone device.
Page 69 Machine Components HCF B1 (optional) Component Function Tray 6 top cover Open this cover to clear paper jams after moving Tray 6 to the left. Tray 6 Load paper here.
Page 70 2 Product Overview Finisher-B1 (optional) Component Function Tray attachment Install this attachment when delivering A4 or B5 paper to the finisher tray without stapling. For more information, refer to "Installing the Tray Attachment on the Finisher-B1" (P.93). Booklet unit (optional) Staples creased outputs.
Page 71 Machine Components Note • The Finisher-B1 is optional. The common features of the Finisher-B1 and C3 Finisher described in this guide are referred to as the "finisher". • The power cord connected to the Finisher-B1 is a connecting cord dedicated to the machine. Do not connect this cord to any other devices than the machine.
Page 72 2 Product Overview Component Function Folder Unit cover Open this cover to clear paper jams. (When the optional Folder Unit CD1 is installed) Finisher transport center tray Copies and prints are delivered here when they are unable to be delivered to (Top cover of the finisher the output tray or finisher tray.
Page 73: Power Source
Power Source Power Source The machine is provided with the push-button power switch and the main power switch. Push-button power switch Push-button To use the machine, press the push- power switch button power switch to switch its power on. You can start operations after the machine warms up.
Page 74: Switching The Power On
2 Product Overview Switching the Power On The following describes how to switch the power on. The machine takes approximately 30 seconds to warm up and to be ready to copy or print after switching the power on. This may take more time depending on the configuration of your machine.
Page 75: Switching The Power Off
Power Source Switching the Power Off The following describes how to switch the power off. Important • If the power is switched off, all the services of the machine will stop. When using the machine throughout the day for jobs such as receiving fax, do not switch the power off. Note •...
Page 76: Switching The Main Power Off
2 Product Overview Switching the Main Power Off The following describes how to switch the main power off. Important • Do not switch the main power off when a screen is displayed on the touch screen or while the <Power Saver> button is blinking. Switching off the main power under such circumstances may damage the hard disk and the memory or cause a machine malfunction.
Page 77: Switching The Power Off From Remote Location
Power Source Switching the Power Off from Remote Location The following describes how to switch the power off from remote location. Note • A user ID and passcode are required to switch the power off. Ask your system administrator for the user ID and passcode.
Page 78: Ground Fault Interrupter
2 Product Overview Ground Fault Interrupter The machine is provided with a ground fault interrupter. In the event of a current leakage, the ground fault interrupter will automatically cut off the power circuit to prevent any leakage or fire from occurring. Check that the ground fault interrupter works properly at least once a month.
Page 79: Power Saver Mode
Power Saver Mode Power Saver Mode The machine is equipped with the Power Saver mode that saves electricity by reducing power consumption. The Power Saver feature has two modes: Low Power mode and Sleep mode. Low Power Mode In this mode, the power to the control panel is lowered to save power. Note •...
Page 80: Exiting The Power Saver Mode
2 Product Overview Exiting the Power Saver Mode The machine exits the Power Saver mode by the following instances: Pressing the <Power Saver> button on the control panel Receiving jobs such as print and fax Selecting [Apply] in CentreWare Internet Services Opening the document cover Note •...
Page 81: Control Panel
Control Panel Control Panel The following describes the names and functions of components on the control panel. Component Function <Services Home> button Press this button to display the Services Home screen. You can change the services displayed on the Services Home screen. For more information, refer to "1 Before Using the Machine"...
Page 82 2 Product Overview Component Function <Interrupt> button Press this button to suspend a copy or print job in progress to have the machine process another job. During the Interrupt mode, the <Interrupt> button lights up. Pressing the <Interrupt> button again exits the Interrupt mode and resumes the suspended job.
Page 83 Control Panel Component Function <Custom Button 3> (Review) "Review" is assigned to this button by default. On the [Review] screen, you can check a list of the status of Copy, Fax, and Scan services whose settings have been changed from the defaults. You can also check the details of fax and e-mail recipients.
Page 84 2 Product Overview Component Function IC Card Reader (optional) Used to authenticate a user using a smart card. When you touch the smart card to the IC Card Reader, the machine reads the user information registered on the smart card and authenticates the user.
Page 85: Screens And Buttons Displayed
Control Panel Screens and Buttons Displayed You can register or change the services and buttons displayed on the touch screen. You can customize the following screens: Note • The following settings may have been changed by the system administrator. Use the machine according to the changes that have been made.
Page 86: About The Services Home Screen
2 Product Overview About the Services Home Screen This section describes the fields and buttons on the Services Home screen, which is displayed by pressing the <Services Home> button. For information on how to drag or flick, refer to "Touch Screen" (P.90). Login information field Message field Additional feature buttons...
Page 87: Login Information Field
About the Services Home Screen Login Information Field Select this field in the upper right corner of the touch screen to display the User ID entry screen for entering the System Administration mode, the Authentication mode, or the Accounting mode. When a user is authenticated, the login information is displayed in this field.
Page 88 2 Product Overview Stored Programming You can operate stored programs. Stored Programming is a service that allows you to store settings that you expect to use frequently and call them with a single button operation. For more information, refer to "Stored Programming" (P.373). Network Scanning (ApeosPort Series Models only) You can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server, and others.
Page 89: Activity Report
About the Services Home Screen Note • WSD stands for Web Services on Devices. Additional Feature Buttons Allows you to set the additional features that are not related to jobs. Language You can select the language to be displayed on the touch screen. The setting here will be reset when the power is switched off and on.
Page 90: Touch Screen
2 Product Overview Touch Screen On the touch screen of the machine, you can switch pages and scroll a list by the following operations. Note • The touch screen of the control panel used in the machine is pressure-sensitive. Adjust the power to touch the screen.
Page 91 Touch Screen Touch the touch screen and move your finger away from the screen quickly. To tap the same position of the screen twice is called double-tap. Tap the touch screen to switch the thumbnail bar to be displayed or not. Note •...
Page 92: Entering Text
2 Product Overview Entering Text During operations, a screen for entering text sometimes appears. The following describes how to enter text. You can enter the following characters: numerals, alphabets, and symbols. Item Description Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the lowercase letters, select [Shift] again.
Page 93: Installing The Tray Attachment On The Finisher-B1
Installing the Tray Attachment on the Finisher-B1 Installing the Tray Attachment on the Finisher-B1 Setting the tray attachment on the finisher tray may help you deliver and stack A4 and B5 sheets without staples more neatly on the finisher tray of Finisher-B1. Remove the tray attachment from the rear of the finisher tray.
Page 94 2 Product Overview...
Page 95: Copy
3 Copy This chapter describes the basic operation and features for the Copy service. Copying Procedure ........................96 Operations during Copying....................102 Simple Copy ..........................105 Copy ..............................109 Image Quality ..........................116 Layout Adjustment........................119 Output Format ..........................132 Job Assembly ..........................
Page 96: Copying Procedure
3 Copy Copying Procedure This section describes the basic copy procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ................................96 Step 2 Selecting Features ................................98 Step 3 Entering a Quantity................................99 Step 4 Starting the Copy Job ..............................100 Step 5 Confirming the Copy Job in Job Status........................
Page 97: Document Glass
Copying Procedure • 2-sided scanning of lightweight paper (38 - 49 gsm) is not supported. For information on how to copy mixed sized documents, refer to "Mixed Size Originals (Scanning Different Size Documents Simultaneously)" (P.124). Remove any paper clips and staples before loading a document. Load the document face up (when the Confirmation indicator document is 2-sided, load the front side up) in...
Page 98: Step 2 Selecting Features
3 Copy Open the document cover. Important • Make sure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.
Page 99: Step 3 Entering A Quantity
Copying Procedure Select [Copy]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and configure features as necessary. The following shows the reference section for each tab. "Copy" (P.109) "Image Quality" (P.116) "Layout Adjustment"...
Page 100: Step 4 Starting The Copy Job
3 Copy If you have entered an incorrect value, press the <C (Clear)> button and then enter the correct value. <Clear All> button Step 4 Starting the Copy Job Press the <Start> button. Important • If the document has been loaded in the document feeder, do not hold down the document while it is being conveyed.
Page 101: Step 5 Confirming The Copy Job In Job Status
Copying Procedure Press the <Start> button. If you have more documents, repeat steps 3 and 4. When all documents have been scanned, select [Last Original]. Step 5 Confirming the Copy Job in Job Status If copies are not output after you start the copy job, the job may be in pending status. Use the following procedure to confirm the job status.
Page 102: Operations During Copying
3 Copy Operations during Copying This section describes available operations during copying. The following shows the reference section for each operation. Stopping the Copy Job................................102 Changing the Number of Copies.............................. 103 Interrupting the Copy Job ................................. 104 Stopping the Copy Job To cancel a copy job in progress, use the following procedure.
Page 103: Changing The Number Of Copies
Operations during Copying If [Delete] does not appear on the screen: Press the <Job Status> button. <Job Staus> button Select the job to cancel. Note • Select [ ] to return to the previous screen or ] to move to the next screen. •...
Page 104: Interrupting The Copy Job
3 Copy Select [Change Quantity]. Specify the number of copy sets with the numeric keypad. The new quantity must include the number of copies that have already been printed. You cannot enter a number less than the number of copies that have already been printed. Press the <Start>...
Page 105: Simple Copy
Simple Copy Simple Copy You can select [Copy] or [Simple Copy] on the Services Home screen to set the features for the Copy service. This section describes the features you can select on the [Simple Copy] screen. [Simple Copy] allows you to use only basic features to easily copy documents. The following shows the reference section for each feature.
Page 106: Reduce/Enlarge (Making Enlarged/Reduced Copies)
3 Copy Tray1 to 4, and Tray 6 Allows you to directly select the desired tray. Note • Trays 3, 4, and 6 are optional. Tray 5 Bypass Auto Detect Automatically detects the size of paper loaded in the bypass tray. Checking the Remaining Amount of Paper in the Paper Tray The icon displayed in a tray allows you to check the remaining amount of paper loaded in the tray.
Page 107: Sided Copying (Making 2 Sided Copies)
Simple Copy 2 Sided Copying (Making 2 Sided Copies) This feature allows you to copy 1-sided and 2-sided documents on one side or both sides of paper. Select any option. 1 Sided Makes a copy of a 1-sided document on one side of the paper.
Page 108: Staple
3 Copy Select [2 Pages per Side]. 1 Staple This feature allows you to select whether to staple copied outputs at the top left corner. The number of sheets that can be stapled is 2 - 50 (when 80 gsm paper is used). If the C3 Finisher Staple Unit 65 Sheets (optional) is installed, the maximum number of sheets that can be stapled is 65 (when 90 gsm paper is used and thickness of bundled paper is 7.2 mm or less).
Page 109: Copy
Copy Copy You can select [Copy] or [Simple Copy] on the Services Home screen to set the features for the Copy service. This section describes the features you can select on the [Copy] screen. The following shows the reference section for each feature. Reduce/Enlarge (Making Enlarged/Reduced Copies)......................109 Paper Supply (Selecting the Paper for Copying) ........................112 2 Sided Copying (Making 2 Sided Copies) ..........................115...
Page 110 3 Copy Ratios (3rd and 4th buttons) Displays preset copy ratios. You can change the copy ratio associated with each button. For information on the settings, refer to "5 Tools" > "Copy Service Settings" > "Preset Buttons" > "Reduce/Enlarge - Button 3 - 4" in the Administrator Guide. More Displays the [Reduce/Enlarge] screen on which you can set [Proportional %], [Independent X - Y%], and [Calculator %].
Page 111 Copy Preset ratios Select from the preset ratios. You can change the copy ratio associated with each button. For information on the settings, refer to "5 Tools" > "Copy Service Settings" > "Reduce/Enlarge Presets" in the Administrator Guide. Slight Reduction (Improves Fit) Select this check box to slightly reduce the specified copy ratio to copy the complete image onto the paper.
Page 112: Paper Supply (Selecting The Paper For Copying)
3 Copy For information on how to specify a scan size for the document, refer to "Original Size (Specifying the Scan Size for the Document)" (P.123). For information on how to select a paper tray, refer to "Paper Supply (Selecting the Paper for Copying)" (P.105).
Page 113 Copy Checking the Remaining Amount of Paper in a Tray The icon displayed in a tray allows you to check the remaining amount of paper loaded in the tray. You can view the icons to check the remaining amount of paper in a tray. : Indicates that the remaining amount of paper is 25 to 100%.
Page 114 3 Copy [Tray 5] Screen Set the paper loaded in Tray 5. The [Tray 5] screen appears when you load paper in Tray 5. For information on paper that can be loaded in Tray 5, refer to "2 Paper and Other Media" > "Paper Types" in the Administrator Guide.
Page 115: Sided Copying (Making 2 Sided Copies)
Copy Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. • Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 116: Image Quality
3 Copy Image Quality The section describes the features you can select on the [Image Quality] screen. The following shows the reference section for each feature. Original Type (Selecting the Document Type)........................116 Image Options (Adjusting Copy Density/Sharpness of Images) ..................117 Background Suppression (Erasing the Background Color of Documents)..............
Page 117: Image Options (Adjusting Copy Density/Sharpness Of Images)
Image Quality Photo Select this option to make copies of photos. Light Text Select this option for text that requires enhancement, such as handwritten pencil text. Image Options (Adjusting Copy Density/Sharpness of Images) This feature allows you to adjust the copy density and sharpness levels. Note •...
Page 118 3 Copy Select [Auto Suppression]. Scans the document backgrounds with no filtering. Auto Suppression Suppresses the background of a document printed on colored paper, such as newspaper.
Page 119: Layout Adjustment
Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies) ..........................119 Book Copying (Copying Facing Pages onto Separate Sheets) ..................121 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ..................122 Original Size (Specifying the Scan Size for the Document)....................123 Mixed Size Originals (Scanning Different Size Documents Simultaneously)..............124...
Page 120 3 Copy Select [2 Sided Copying]. Select any option. 1 Sided Makes a copy of a 1-sided document on one side of paper. 2 Sided Makes a copy of a 1-sided document on both sides of paper. Select this option when you copy 1-sided documents on both sides of paper. 2 Sided Makes a copy of a 2-sided document on both sides of paper.
Page 121: Book Copying (Copying Facing Pages Onto Separate Sheets)
Layout Adjustment Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder. Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder.
Page 122: Sided Book Copying (Making 2 Sided Copies Of Facing
3 Copy Top Page then Bottom Copies the top page and then the bottom page of facing pages. Both Pages Copies both pages in page order. Left Page Only Copies the left page only. You can select this option when [Left Page then Right] or [Right Page then Left] is selected.
Page 123: Original Size (Specifying The Scan Size For The Document)
Layout Adjustment Right Page then Left Scans the right page and then the left page of facing pages, to make 2-sided copies. Top Page then Bottom Scans the top page and then the bottom page of facing pages, to make 2-sided copies. Starting &...
Page 124: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
3 Copy Select the size of the document. If you select a non-standard size, specify values for the X and Y directions. Auto Detect Detects the document size automatically. The following table shows the document sizes that can be detected automatically. Detects the document size automatically.
Page 125: Edge Erase (Erasing Edges And Margin Shadows Of The Document)
Layout Adjustment Select [Mixed Size Originals]. Select [On]. Select this option when copying documents of the same size. When documents of different sizes are copied, the machine automatically detects the size of each document. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.
Page 126 3 Copy Select [Edge Erase]. Select any option. Normal The edge width to erase is set to 2 mm for the top and bottom, and left and right edges. All Edges Erases the shadows of the four edges of a document, as well as the shadow in the center of the document if it is a bound document or a booklet.
Page 127: Image Shift (Adjusting The Image Position)
Layout Adjustment Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly. Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder.
Page 128 3 Copy Refer to "[Image Shift - Side 1] Screen" (P.128). Side 2 Displays the [Image Shift - Side 2] screen. Refer to "[Image Shift - Side 2] Screen" (P.128). Mirror Side 1 Select this check box when you want the positioning of Side 2 to match the positioning of Side 1.
Page 129: Invert Image (Making Reversed Copies Of Images)
Layout Adjustment Select any option. Does not shift the position of document image. Auto Center Shifts document images so that they are placed in the center of paper. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
Page 130: Image Rotation (Changing The Orientation Of Images)
3 Copy Select [Original Orientation]. Select [Upright Images] or [Sideways Images] according to the orientation of the document loaded. Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder. Sideway Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder.
Page 131 Layout Adjustment Rotation Direction Displays the [Image Rotation - Rotation Direction] screen. Refer to "[Image Rotation - Rotation Direction] Screen" (P.131). [Image Rotation - Rotation Direction] Screen This screen allows you to set the reference position for rotation. Select any option. Staple Position This option is displayed when the finisher is installed.
Page 132: Output Format
3 Copy Output Format This section describes the features you can select on the [Output Format] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies)..........................132 Booklet Creation (Creating a Bound Booklet) ........................133 Covers (Attaching Covers to Copies) ............................
Page 133: Booklet Creation (Creating A Bound Booklet)
Output Format Booklet Creation (Creating a Bound Booklet) This feature lays out pages so that booklets are formed when the output sheets are folded in half. You can also set the binding shift and attach a cover when making booklets. When the C3 Finisher with Booklet Maker (optional) is installed, you can also fold the output sheets in half, or staple the folded output sheets.
Page 134 3 Copy Covers You can attach covers to a booklet. No cover is attached. Blank Cover A blank sheet of paper is attached as the cover. Print on Both The first and second pages of the document are copied on both sides of the cover. 1 Sided Covers Print Outside The first and the last pages of the document is copied on the front side of the cover.
Page 135 Output Format Use [+] and [-] or the numeric keypad to specify a binding shift value. [Booklet Creation - Divide Output] Screen When you have a large number of originals, the originals are divided to create subsets to reduce the thickness of each booklet. The machine folds copies in half, and piles them up to form a booklet.
Page 136: Covers (Attaching Covers To Copies)
3 Copy The copies are folded in half and stapled at the center. The number of copies that can be folded and stapled is 2 to 16. For the paper type and the number of sheets that can be stapled using the finisher, refer to "16 Appendix" > "The Paper Type and the Number of Sheets That Can Be Stapled"...
Page 137: Pages Per Side (Copying Multiple Pages Onto One Sheet)
Output Format Print on Both The first and second pages of the document are copied on the front and back sides of the back cover. Paper Supply Displays the [Covers - Paper Supply] screen. Select a tray to be used. Front Cover Tray Select the tray used for front covers.
Page 138: Poster (Making Enlarged Copies Spread Over Multiple Sheets)
3 Copy Select [Pages per Side]. Select any option. Disables this feature. 2 Pages Copies two document pages onto one side of a single sheet of paper. 4 Pages Copies four document pages onto one side of a single sheet of paper. 8 Pages Copies eight document pages onto one side of a single sheet of paper.
Page 139: Repeat Image (Making Multiple Copies On One Sheet)
Output Format Select [Poster]. Select any option. No enlarged copies are made. Output Size Allows you to select the paper size. Enlargement % Refer to "When [Enlargement %] is Selected" (P.139). Paper Supply Displays the [Paper Supply] screen. Select the paper tray to be used. Note •...
Page 140: Annotations (Adding A Comment/A Date/Page Numbers To Copies)
3 Copy Select [Repeat Image]. Select any option. Disables this feature. Auto Repeat Automatically determines the number of the repeated copies according to the document size, paper size, and copy ratio, and then repeatedly copies the document image onto the paper. Note •...
Page 141 Output Format Select [Annotations]. Select any option. Comment Displays the [Comment] screen. Refer to "[Comment] Screen" (P.141). Date Displays the [Date] screen. Refer to "[Date] Screen" (P.142). Page Numbers Displays the [Page Numbers] screen. Refer to "[Page Numbers] Screen" (P.142). Bates Stamp Displays the [Bates Stamp] screen.
Page 142 3 Copy Stored Comments Allows you to select comment text from eight preset options, or text set in the System Administration mode. For information on how to register text, refer to "5 Tools" > "Common Service Settings" > "Watermark" > "Custom Watermark 1 to 3"...
Page 143 Output Format Select any option. No page number is added. Page numbers are add onto copies. Style 1, 2, 3 Adds page numbers only. -1-, -2-, -3- Adds page numbers, and hyphens before and after each page number. (Example: -1-, -2-) Page 1, Page 2, Page 3 Adds page numbers, and the text "Page"...
Page 144 3 Copy Font Size Displays the [Page Numbers - Font Size] screen. You can select a page-number size from three options, or can directly specify a size in the range from 6 to 24 points in 1 point increments. [Apply Page Numbers To] Screen This screen allows you to specify a page range to add page numbers.
Page 145 Output Format Number of Digits Displays the [Bates Stamp - Number of Digits] screen. You can select [Auto Assign] or [Manual Assign]. When you select [Manual Assign], you can specify the number of digits to be used for page numbers in the range from 1 to 9 in 1 digit increments.
Page 146: Watermark (Printing Control Numbers On The Background Of Copies)
3 Copy Note • Use [+] and [-], or the numeric keypad to enter the starting page number. Important • If the page number exceeds the specified value (999999999 when [Number of Digits] is not set) during copying, the copy job will be canceled. Watermark (Printing Control Numbers on the Background of Copies) This feature allows you to faintly print a sequential control number in the background of each copy page.
Page 147 Output Format Date & Time Allows you to select whether to print the date and time when the copy job started. For information on the date format, refer to "5 Tools" > "Common Service Settings" > "Watermark" > "Date Format" in the Administrator Guide.
Page 148: Secure Watermark (Managing Document Security)
The digital code enables you to analyze "when", "from which machine", and "by whom" the document was output. Important • This feature is only supported on Fuji Xerox manufactured machines that are compatible to Secure Watermark.
Page 149 Output Format • If you use the Secure Watermark feature to a document that a protection code of the Secure Watermark feature (including the Copy Management Expansion Kit (optional)) has already been embedded, the copy protection of a document, the analysis function of digital codes, and the restrictive effect of hidden text will be ineffective.
Page 150: Folding (Outputting Bi-Folded/Tri-Folded Paper)
3 Copy Select any option. Does not print hidden text. Prints hidden text. Allows you to specify text from three preset texts, or text registered in the System Settings. For information on how to register text, refer to "5 Tools" > "Common Service Settings" > "Secure Watermark" > "Secure Watermark Effect"...
Page 151: Preset Repeat Image (Making Multiple Copies On A Single Sheet)
Output Format Select any option. Does not fold copies. Z Fold Folds copies in three with the printed side inside or outside. printing surface comes inside printing surface comes outside C Fold Folds copies in three with the printed side inside or outside. printing surface comes inside printing surface comes outside Single Fold...
Page 152: Transparency Options (Inserting Blank Sheets Between Transparencies)
3 Copy 2 Times 4 Times 8 Times Note • When you select an option other than [Auto %] in [Reduce/Enlarge], image loss may occur depending on the image size of the document. Select [Preset Repeat Image]. Select any option. Disables this feature.
Page 153: Transparency Tray
Output Format Select [Transparency Options]. Select any option. Does not insert separators. Blank Transparency Separators Inserts a separator each time a transparency is copied. Only one set of copies can be made. Blank Separators & Handouts Inserts a separator each time a transparency is copied. At the same time, the required number of copies is made for handouts.
Page 154: Copy Output (Specifying Finishing Options)
3 Copy • The paper tray that you selected for [Transparency Tray] cannot be selected for [Separator & Handout] at the same time. When [Bypass] is selected, the [Tray 5] screen is displayed. For more information, refer to "[Tray 5] Screen" (P.114). Handout Tray Allows you to select the paper tray to be used for the handouts.
Page 155 Output Format Collated The machine outputs sheets sorted into sets that are arranged in page order. Uncollated The machine outputs the specified number of copies and sorts sheets by page. Uncollated with Separators The machine outputs copies with inserting blank sheets as a separator and sorts sheets by page.
Page 156 3 Copy Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder. Always select [Sideways Images] when the top of the document is placed facing the left side (horizontal text). Z Fold Half Sheet If the Folder Unit CD1 (optional) is installed, the output can be Z-folded.
Page 157 Output Format 1 Staple 1 Top Right 2 Staples 2 Top 2 Right A4, 8 x 10", 8.5 x 11", 8.5 x 13", 8.5 x 14" A4, B4, 11 x 17", 8K * : The staple orientation displayed on the touch screen may differ from the actual staple orientation. Outputs are stapled in the orientation shown in the above table.
Page 158: Id Card Copy (Copying Both Sides Of An Id Card)
3 Copy ID Card Copy (Copying Both Sides of an ID Card) This feature allows you to copy both sides of a small undetectable original, such as an ID card, onto one side of paper. Original document Original orientation Copied output Front side Front side Back side...
Page 159 Output Format Select [On]. Disables ID card copying. Enables ID card copying.
Page 160: Job Assembly
3 Copy Job Assembly This section describes the features you can select on the [Job Assembly] screen. The following shows the reference section for each feature. Build Job (Processing Documents Scanned with Different Settings as One Job)............160 Sample Job (Checking the Finished Output of the Copy) ....................164 Combine Original Sets (Adding Originals)..........................
Page 161 Job Assembly Build Job is applied. The feature buttons appear. Specify any option if necessary. Important • The features selected here cannot be canceled or changed while the machine executes a copy job. For information on features available in Build Job, refer to "Features that can be set in Build Job" (P.161). Features that can be set in Build Job Copy Output For more information, refer to "Copy Output (Specifying Finishing Options)"...
Page 162 3 Copy 1) Select [Change Settings]. 2) Select the [Job Assembly] tab. 3) Select [Stored Programming]. 4) Select the number of the stored program that contains the features you want to use. For information on how to register a stored program, refer to "Registering Stored Programs for Build Job" (P.378) Delete Clears the document data stored by the Build Job feature, and cancels the job.
Page 163 Job Assembly Note • You can specify different settings for each stack of documents. If you do not specify particular settings for each stack of documents, the previously specified settings are applied. Select any option. No Separators Does not insert any separators. Blank Separators Inserts blank separators.
Page 164: Sample Job (Checking The Finished Output Of The Copy)
3 Copy Sample Job (Checking the Finished Output of the Copy) When making multiple sets of copies, you can print a sample set to check the finished output and then print the remaining copy sets. You can select whether to continue or cancel the job after the confirmation.
Page 165: Combine Original Sets (Adding Originals)
Job Assembly Combine Original Sets (Adding Originals) Use this feature when you copy a document that has too many pages to be loaded into the document feeder at one time, or when you scan each document page using the document glass and have the machine process the pages as one job.
Page 166: Form Overlay (Making Copies To Overlay Documents)
3 Copy Note • You can also press the <C (Clear)> or <Clear All> button on the control panel to perform the same operation. Last Original Select this button to end scanning documents. Next Original Select this button when you have more documents to copy. This button is always selected when the Combine Original Sets feature is used.
Page 167 Job Assembly Select [Delete Outside/Delete Inside]. Select any option. No area is deleted. Delete Outside Deletes the outside of the selected area. Delete Inside Deletes the inside of the selected area. Area Settings Displays the [Delete Outside/Delete Inside - Area 1 (Area 2 or Area 3)] screen. You can specify up to three areas.
Page 168: Stored Programming (Calling A Stored Program For Build Job)
3 Copy You can specify a value in the range from 0 to 432 mm for the width (X) and the length (Y) in 1 mm increments. Note • Specify the 2 coordinates from the top right corner of the document. •...
Page 169: Fax
4 Fax This chapter describes the basic operations and features for the Fax services. Note • LINE 2 (Line 2), LINE 3 (Line 3), and IP Fax (SIP) are optional. • An optional component is required to use the Fax services. For more information, contact our Customer Support Center.
Page 170: Fax Procedure
4 Fax Fax Procedure This section describes the basic fax procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ............................... 170 Step 2 Selecting Features ................................172 Step 3 Specifying Destinations..............................173 Step 4 Starting the Fax Job ............................... 175 Step 5 Confirming the Fax Job in Job Status ........................
Page 171 Fax Procedure Remove any paper clips and staples before loading document. Load the document face up (when the Confirmation indicator document is 2-sided, place the front side up) in the center of the document feeder. Note • The Confirmation indicator lights up when the document is loaded correctly.
Page 172: Step 2 Selecting Features
4 Fax Open the document cover. Important • Ensure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.
Page 173: Step 3 Specifying Destinations
Fax Procedure Select [Fax/Internet Fax]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and select a feature as necessary. When you press the <Power Saver> button while configuring the features, you can select whether to enable the 2 Sided (Skip Blank Pages) feature.
Page 174 4 Fax * : There are two ways in which address numbers and stored programs are assigned to the one-touch buttons. Select either of the following: [Type 1] The buttons 1 to 70 are used for address numbers and they correspond to the registered address numbers 0001 to 0070, while the buttons M01 and M02 are used for stored programs and they correspond to the registered stored programs 1 and 2.
Page 175: Step 4 Starting The Fax Job
Fax Procedure • When the [Preview] checkbox is checked, you can preview the read images while reading. For more information, refer to "Previewing the Read Images during a Fax Job" (P.178). For information on how to specify a fax number using the Address Book, refer to "Specifying a Destination Using the Address Book"...
Page 176: Step 5 Confirming The Fax Job In Job Status
4 Fax Load the next document. Press the <Start> button. If you have more documents, repeat steps 3 and 4. When all documents have been scanned, select [Send (Last Original)]. Step 5 Confirming the Fax Job in Job Status The following describes how to confirm the status of a fax job. Press the <Job Status>...
Page 177: Operations During Faxing
Operations during Faxing Operations during Faxing This section describes the available operations during faxing. The following shows the reference section for each operation. Stopping the Fax Job...................................177 Previewing the Read Images during a Fax Job ........................178 Changing the Scan Settings ..............................181 Stopping the Fax Job To cancel scanning a fax document, use the following procedure.
Page 178: Previewing The Read Images During A Fax Job
4 Fax Select the job to cancel. Note • Select [ ] to return to the previous screen or ] to move to the next screen. • Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 179 Operations during Faxing Select any option. (Thumbnail view) A previewed image is displayed in a thumbnail view. In the thumbnail view, the following operations are available: Drag or flick the preview area up and down to switch pages. Tap a thumbnail to move to the entire view. Note •...
Page 180 4 Fax (Enlarged view) A previewed image is enlarged or reduced. When the slider is displayed When the thumbnail bar is displayed In the enlarged view, the following operations are available: Drag or flick the enlarged image side to side or up and down to move the position to be displayed.
Page 181: Changing The Scan Settings
Operations during Faxing Changing the Scan Settings You can change the scan settings while scanning a document. Select [Next Original]. Select [Change Settings]. Set [Resolution], [Original Size], and [Lighten/ Darken], and then select [Save]. For each setting, refer to "Resolution (Specifying the Scanning Resolution)"...
Page 182: About Internet Fax
4 Fax About Internet Fax Unlike general fax communications using public phone lines, Internet Fax uses corporate intranets and the Internet to send or receive scanned documents as e-mail attachments. Because Internet Fax uses existing corporate intranets and the Internet, the transmission is less expensive than general fax transmission.
Page 183 About Internet Fax Using the Broadcast Send feature You can send an Internet fax to multiple destinations by specifying multiple e-mail addresses. Also, you can mix regular fax recipients and Internet Fax recipients to send a broadcast transmission for fax and Internet Fax. Note •...
Page 184: Sending Internet Fax
4 Fax Priority Send Delay Start Cover Page Recipient Print Sets F Code Remote Folder Remote Polling Manual Send Relay Broadcast Sorting received faxes by folder (Folder Selector) Direct Fax If you are using the fax gateway feature, you can set Starting Rate and F Code. For more information on the fax gateway feature, refer to "Sending Internet Fax to regular fax machines via a relay station"...
Page 185: Receiving Internet Fax
About Internet Fax Note • You can use address numbers, one-touch buttons, group dial numbers, or the Address Book to specify e-mail addresses. For more information, refer to "Speed Dialing (Specifying a Destination Using an Address Number)" (P.197), "Specifying a Destination Using a One-Touch Button" (P.198), and "Specifying a Destination Using the Address Book"...
Page 186: Useful Features
4 Fax Attachments (TIFF format) If an unsupported attachment file is received, the file is deleted. You can confirm the error in a Job History Report. When the folder number is not registered If the specified folder is not registered, the received data is deleted. You can confirm the cause of the problem in a Job History Report.
Page 187 About Internet Fax Example: Folder number (Enter the digits of the folder number to match those of the recipient) Host name of the receiving machine myhost Domain name of the receiving machine example.com Important • If the hard disk of the machine becomes full during Internet Fax transmission, the transmission is canceled and the document data is deleted.
Page 188 4 Fax Forwarding Files Stored in a Folder You can automatically forward faxes stored in a folder, as e-mail attachments. Faxes sent to folders using the fax signal method (proprietary communication procedures), F Code method, or DTMF method, and faxes stored in folders by the Folder Selector feature can be forwarded as e-mail attachments.
Page 189: About Ip Fax (Sip)
About IP Fax (SIP) About IP Fax (SIP) IP Fax (SIP) refers to the process of sending and receiving faxes using an IP Network in a corporate intranets. The process is compliant with the T.38, an ITU recommendation. Because IP Fax (SIP) uses existing corporate intranets, the transmission is less expensive than G3 fax transmission using public telephone network.
Page 190: Ip Fax (Sip) Features
4 Fax IP Fax (SIP) Device Only IP Fax (SIP) devices communicate with each other directly, using IP network (Intranet). The SIP device address of the communication target shall be designated as an IP Fax (SIP) between the IP Fax (SIP) devices. For example, 1111@192.0.2.1 (address of the SIP device). SIP Server Installed IP Fax (SIP) devices communicate via a SIP server, using an IP network (Intranet).
Page 191 About IP Fax (SIP) Communication with regular fax machines When a VoIP gateway is installed and configured for IP Fax (SIP), you can have fax communication with G3 fax machines connected to the public telephone network. Note • For the configuration of a VoIP gateway, check with your network administrator. •...
Page 192: Feature Comparison With Regular Fax
4 Fax Feature Comparison with Regular Fax The feature comparison between the IP Fax (SIP) and the regular fax is as follows: IP Fax (SIP) Features Regular fax IP Fax (SIP) SIP server VoIP Gateway only Redial List Relay Broadcast Local Name Starting Rate Priority Send...
Page 193: Sending Ip Fax (Sip)
About IP Fax (SIP) Sending IP Fax (SIP) The following describes the procedure of sending IP Fax (SIP). Select [IP Fax (SIP)] from the options for fax type. Configure features as necessary. For available features, refer to "Fax/Internet Fax" (P.201). Specify a recipient.
Page 194: About Server Fax
4 Fax About Server Fax If your machine supports the Scan service, installing the Server Fax Kit (optional) allows you to use the Fax service of a Server Fax server. When your machine does not support the Fax service and supports the Server Fax service only, the Server Fax service will be enabled automatically.
Page 195 About Server Fax Features Unavailable for Sending Server Fax The following features are available for regular faxes, but are not available for server faxes. Screen Features Resolution Transmission Options Priority Send Cover Page Recipient Print Sets Remote Folder F Code More Options Remote Polling Store for Polling...
Page 196: Simple Fax
4 Fax Simple Fax You can select [Fax/Internet Fax] or [Simple Fax] on the Services Home screen to set the features for the Fax service. This section describes the features you can select on the [Simple Fax] screen. [Simple Fax] allows you to use only basic features to easily send faxes.
Page 197: Speed Dialing (Specifying A Destination Using An Address Number)
Simple Fax Press the <Start> button. <Start> button Speed Dialing (Specifying a Destination Using an Address Number) You can use address numbers to specify recipients. Register the address numbers for speed dialing in advance. When you specify address numbers, confirm that the corresponding fax numbers are correctly registered on the machine. For information on how to register address numbers, refer to "5 Tools"...
Page 198: Specifying A Destination Using A One-Touch Button
4 Fax Specifying a Destination Using a One-Touch Button You can use the one-touch buttons to specify recipients. One-touch buttons correspond to the address numbers from 0001 to 0070, or 0001 to 0060. For example, when the number you want to dial is registered to the address number 0001, press one-touch button <1>. For information on how to register address numbers, refer to "5 Tools"...
Page 199: Previewing The Read Images During A Simple Fax Job
Simple Fax Previewing the Read Images during a Simple Fax Job Before sending a fax, you can preview the read images while reading the next document. Check [Preview], set each item and press the <Start> button. For more information, refer to "Previewing the Read Images during a Fax Job"...
Page 200: Original Type (Selecting The Document Type)
4 Fax Original Type (Selecting the Document Type) You can select the type of the original document, such as text and photo documents. Select [Original Type]. Text Select this option when transmitting a document that contains only text. Photo & Text Select this option when transmitting a document that contains both text and photos.
Page 201: Fax/Internet Fax
Fax/Internet Fax Fax/Internet Fax You can select [Fax/Internet Fax] or [Simple Fax] on the Services Home screen to set the features for the Fax service. This section describes the features you can select on the [Fax/Internet Fax] screen. The following shows the reference section for each feature. Internet Fax / Fax / IP Fax (SIP) (Selecting Internet Fax / Fax / IP Fax (SIP)) ..............202 + Add (Sending Faxes to Multiple Recipients) ........................202 Specifying a Destination Using the Address Book .......................202...
Page 202: Internet Fax / Fax / Ip Fax (Sip) (Selecting Internet Fax / Fax / Ip Fax (Sip))
4 Fax Internet Fax / Fax / IP Fax (SIP) (Selecting Internet Fax / Fax / IP Fax (SIP)) You can switch between Internet Fax, Fax and IP Fax (SIP) as necessary. Select [Fax], [IP Fax (SIP)], or [Internet Fax] from the drop-down menu.
Page 203: Address Book (Specifying A Destination Using The Address Book [Type 1])
Fax/Internet Fax Address Book (Specifying a Destination Using the Address Book [Type 1]) The following describes how to specify a destination using the Address Book [Type 1]. Select [Address Book]. Select the item you want to set for the recipient. Important •...
Page 204 4 Fax • During scrolling the list, is not displayed. When scrolling stops, it is displayed again. • You can sort recipients in alphabetical order or registered number order. You can specify the starting numbers of address numbers in the System Administration mode. For information on how to change the settings, refer to "5 Tools"...
Page 205 Fax/Internet Fax Select a search target from the drop-down menu on the left. You can select [Name], [Fax Number], [Internet Fax Address], [IP Fax (SIP) Number] for a search target. Select an advanced search condition from the drop-down menu on the right. You can select [Begins With], [Ends With], [Contains], [Equals], or [Registered] for search entries of the Advanced Search.
Page 206: Address Book (Specifying A Destination Using The Address Book [Type 2])
4 Fax Search The search starts. The searched results are listed on the screen. Address Book (Specifying a Destination Using the Address Book [Type 2]) The following describes how to specify a destination using the Address Book [Type 2]. Select [Address Book]. Select the item you want to set for a recipient, and select [Add].
Page 207: Speed Dialing (Specifying A Destination Using An Address Number)
Fax/Internet Fax List all group entries Allows you to search for the pre-registered group dial numbers. Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 208: Add New Address (Registering A Destination On The Address Book)
4 Fax When using wildcards for the last two digits The Number of Target How to Enter Wildcard Target Address Numbers Addresses 00** 0001 - 0099 01** 0100 - 0199 10** 1000 - 1099 When you specify address numbers, confirm that the corresponding fax numbers are correctly registered on the machine. For information on how to register address numbers, refer to "5 Tools"...
Page 209 Fax/Internet Fax Select a method to register a recipient. Enter a new recipient using the keyboard. Add From Redial Select a recipient to be registered from the Redial list. Note • This item does not appear on the screen when the Server Fax service is enabled. •...
Page 210: Specifying A Destination Using A One-Touch Button
4 Fax Select [Next]. Note • To return to the previous screen, select [Back]. Select an item to set and set. The following items appear: Address Type Fax Number E-mail Address Name Index Starting Rate Resolution Cover Page Maximum Image Size Delay Start Remote Folder F Code...
Page 211: Specifying A Destination Using The Keyboard Screen
Fax/Internet Fax Press a one-touch button. Confirm that the recipient (fax number) specified with the one- touch button is displayed on the touch screen. Important • The one-touch buttons have a sensor to detect which page of one-touch buttons (1 - 24, 25 - 48, or 49 - M02) is currently opened.
Page 212: Specifying A Destination Using The Redial Feature
4 Fax Specifying a Destination Using the Redial Feature You can specify recipients using the Redial feature. Important • When transmission to a certain recipient is prohibited in the System Administration mode, [Redial List] cannot be used. Select [Redial List]. Select items you want to specify for a recipient, and select [Close].
Page 213 Fax/Internet Fax Select [Shift], and enter in the following format: "<", "port number", ">", "recipient’s telephone number". The following shows the corresponding lines to each port. <1>: Line 1 <2>: Line 2 <3>: Line 3 Example when using Line 1: <1>XXXXXXXXXX Specifying a line (port) using [Line Selection] You can specify a line using [Line Selection].
Page 214: Entering Specific Symbols
4 Fax Entering Specific Symbols When specifying a recipient, you can use the following features to enter specific symbols on the touch screen. Feature Button Function Input method Enter pause - or Used to enter a pause. Press the <Pause> button. <Pause>...
Page 215: Previewing The Read Images During A Fax/Internet Fax Job
Fax/Internet Fax [Details] Screen This screen allows you to confirm recipients. Starting Rate Allows you to select a communication mode according to the features of recipient. Previewing the Read Images during a Fax/Internet Fax Job Before sending a fax, you can preview the read images while reading the next document. Check [Preview].
Page 216: Sided Scanning (Transmitting 2-Sided Originals)
4 Fax 2 Sided Scanning (Transmitting 2-sided Originals) You can scan a 1-sided or 2-sided document on one or both sides of paper for fax transmission. Note • The image on the back side of a 2-sided document is rotated so that it is placed in the same orientation as the image on the front side.
Page 217: Original Type (Selecting The Document Type)
Fax/Internet Fax • You can switch whether to enable [2 Sided (Skip Blank Pages)] by pressing the <Power Saver> button while setting the fax features. • The level of accuracy in which the machine determines whether a page is blank or not differs depending on a document.
Page 218 4 Fax Superfine (400 dpi) Select this option when transmitting documents with fine images. (400 x 400 pels/25.4 mm) Superfine (600 dpi) Select this option when transmitting documents with extremely fine images. (600 x 600 pels/25.4 mm)
Page 219: Layout Adjustment
Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Scanning (Transmitting 2-sided Originals)......................219 Original Type (Selecting the Document Type) ........................219 Resolution (Specifying the Scanning Resolution).........................219 Original Size (Specifying the Scan Size for the Original) ....................220 Mixed Size Originals (Scanning Different Size Documents Simultaneously)..............221 Book Faxing (Scanning Facing Pages onto Separate Sheets)...................222...
Page 220: Original Size (Specifying The Scan Size For The Original)
4 Fax Original Size (Specifying the Scan Size for the Original) You can specify the scan size for fax transmission. Use this feature when a document is a non-standard size, or when you want to scan a document at a size different from the original size. You also can add margins, or delete unwanted margins.
Page 221: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
Layout Adjustment Mixed Size Originals (Scanning Different Size Documents Simultaneously) You can scan documents of various sizes simultaneously and send faxes of the corresponding sizes or of one selected size. To use this feature, load the documents in the document feeder. Important •...
Page 222: Book Faxing (Scanning Facing Pages Onto Separate Sheets)
4 Fax Book Faxing (Scanning Facing Pages onto Separate Sheets) You can scan the left and right pages of a bound document separately to fax them. This feature is useful if you want to separately scan facing pages of a bound document. Note •...
Page 223: Reduce/Enlarge (Specifying A Scan Ratio)
Layout Adjustment Reduce/Enlarge (Specifying a Scan Ratio) This feature enlarges or reduces scanned images with a specified ratio. Important • Some destination machines may not be able to receive faxes at the specified ratio. Select [Reduce/Enlarge]. Select a preset ratio, or specify a value. Note •...
Page 224: Stamp (Adding A Stamp When Scanning A Document)
4 Fax Stamp (Adding a Stamp when Scanning a Document) This feature stamps a circle mark at the bottom corner of each document page when it is fed through the document feeder. This helps you easily check if each page of the documents has been scanned correctly.
Page 225: Fax/Internet Fax Options
Fax/Internet Fax Options Fax/Internet Fax Options This section describes the features you can select on the [Fax/Internet Fax Options] screen. The following shows the reference section for each feature. Acknowledgement Report (Confirming Transmission Results)..................225 Starting Rate (Selecting a Communication Mode)......................227 Priority Send/Delay Start (Specifying Send Priority/Send Time) ..................228 Transmission Header Text (Adding Sender Name and Phone Number to Faxes) ............229 Cover Page (Transmitting Documents With a Cover Page)....................230...
Page 226 4 Fax • Read Receipts (MDN) and Delivery Receipts (DSN) are available when the recipient’s machine supports MDN and DSN, respectively. • You can select either [Read Receipts] or [Delivery Receipts] in the System Administration mode. For more information, refer to "5 Tools" > "Fax Service Settings" > "Internet Fax Control" > "Delivery Confirmation Method"...
Page 227: Starting Rate (Selecting A Communication Mode)
Fax/Internet Fax Options Starting Rate (Selecting a Communication Mode) You can select a communication mode based on the features of the remote machine. G3 is the international standard for facsimile transmissions established by the ITU-T. When you use speed dialing, one-touch buttons, group dial number or Address book to specify a recipient registered in an address number, the communication mode currently set to the address number is set and cannot be changed.
Page 228: Priority Send/Delay Start (Specifying Send Priority/Send Time)
4 Fax Select [Forced 4800 bps], and then select [Save]. Enter the recipient fax number in the same manner as when you make an international call. The following is an example: Telephone Area code Country Fax number of the company ID code other party Important •...
Page 229: Delay Start
Fax/Internet Fax Options Delay Start Delay Start is not applied. Specific Time Delay Start is applied. Note • You can specify a time within 24 hours in 1 minute increments. You cannot specify a date. • You can set [Delay Start] independently for each address number. For information on how to register address numbers, refer to "5 Tools"...
Page 230: Cover Page (Transmitting Documents With A Cover Page)
4 Fax • If you specify the line to send a fax, the sender name registered for the selected line is printed. If you do not specify a line, the sender name (company logo) of the machine is printed, but not the sender name of the line.
Page 231 Fax/Internet Fax Options Comments Displays the [Cover Page - Comments] screen. Refer to "[Cover Page - Comments] Screen" (P.231). [Cover Page - Comments] Screen This screen allows you to select comments to be added to the recipient and sender fields. Select any option.
Page 232: Internet Fax Subject (Specifying The Internet Fax Subject)
4 Fax Internet Fax Subject (Specifying the Internet Fax Subject) You can specify an Internet Fax subject. If no subject is specified, the preset subject is automatically entered. Select [Internet Fax Subject]. Select [Keyboard]. Enter a subject with up to 128 characters using the displayed keyboard. For information on how to enter characters, refer to "Entering Text"...
Page 233: Recipient Print Sets (Printing Multiple Sets At The Remote Machine)
Fax/Internet Fax Options Add Comment Allows you to insert a registered comment. Select this button to display the [Add Comment] screen. Refer to "[Add Comment] Screen" (P.233). [Add Comment] Screen This screen allows you to select a comment to be added. Select any option.
Page 234: Remote Folder (Using Remote Folder)
4 Fax Select [Pages per Side]. Select [On]. The Pages per Side feature is not applied. Allows you to scan multiple pages of a document onto one side of a single sheet of paper for fax transmission. Specify the number of pages in [Originals] to fit onto one sheet. Use [+] and [-] or the numeric keypad to specify the value.
Page 235 Fax/Internet Fax Options Sending to Folder (DTMF Method) To send a fax to a folder using the DTMF method, you need the folder number of the remote folder. Two DTMF methods are available: Auto and Manual. Sending to Folder (Fax Signal Method) Select [Remote Folder].
Page 236 4 Fax Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen, and select [ ] to display the next page. Select [Remote Folder]. Select [On]. Disables the Secure Polling feature. Enables the Secure Polling feature. Enter a folder number in [Remote Folder Number].
Page 237: F Code (Using F Code Transmission)
Fax/Internet Fax Options Note • Use the keyboard on the touch screen to enter symbols such as "!" and "*". For information on how to enter characters, refer to "Entering Text" (P.92). • Enter a passcode only if necessary. • You can specify any machine that supports our DTMF method feature. By registering destinations in address numbers using the above dialing formats, you can use the address numbers for the Secure Polling feature.
Page 238 4 Fax A file received in the folder can automatically be printed depending on the folder settings. For information on the folder settings, refer to "Configuring/Starting Job Flow" (P.361). Depending on the report print settings, a Folder Report may not be printed even after a file is received in a folder. For information on the Folder Report setting, refer to "5 Tools"...
Page 239 Fax/Internet Fax Options Secure Polling (F Code Method) Select the [More Options] tab to display the [More Options] screen. Select [Remote Polling]. Select [Poll a Remote Device] and then select [save]. Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen, and select [ ] to display the next page.
Page 240: Internet Fax Profile (Specifying Internet Fax Profiles)
4 Fax Enables the Secure Polling feature. F Code Select the [F Code] box, and enter the F code using the displayed keyboard or the numeric keypad. Note • You can enter up to 20 digits for the F Code. Password Select the [Password] box, and enter the password using the numeric keypad.
Page 241: Encryption (Sending Internet Fax Encrypted By S/Mime)
Fax/Internet Fax Options TIFF-S This profile is the Internet Fax standard. For documents that are larger than A4, the size is reduced automatically to A4 for transmission. Encoding method : MH Stored document size : A4 Resolution : Standard (200 x 100 dpi), Fine (200 dpi) Note •...
Page 242: Digital Signature (Sending Internet Fax With A Digital Signature By S/Mime)
4 Fax Digital Signature (Sending Internet Fax with a Digital Signature by S/MIME) You can send Internet Fax with a digital signature by S/MIME. Digital Signature allows a recipient to confirm whether the contents of the Internet Fax are changed, or whether the Internet Fax is sent from the proper sender. Note •...
Page 243: More Options
More Options More Options This section describes the features you can select on the [More Options] screen. The following shows the reference section for each feature. Remote Polling (Retrieving Files from Remote Machines)....................243 Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve)..........245 On-hook (Confirming Remote Machine Response Prior to Transmission) ..............246 Select [Fax/Internet Fax] on the Services Home screen.
Page 244 4 Fax Remote Polling Select [Remote Polling]. Select [Poll a Remote Device]. Note • To use Multi-Polling, specify multiple recipients. Disables the Remote Polling feature. Poll a Remote Device Enables the Remote Polling feature. Specify a destination, and then press the <Start> button. Secure Polling (DTMF Method) Select the keyboard button on the [Fax/ Internet Fax] screen to display the keyboard on...
Page 245: Store For Polling
More Options Format for Auto Send Folder number Passcode of Telephone number folder on remote machine remote machine remote machine Format for Manual Send Telephone number Facsimile tone Beep! remote machine Folder number Passcode of Beep! Ready to start folder on remote machine remote machine Note...
Page 246: On-Hook (Confirming Remote Machine Response Prior To Transmission)
4 Fax Save in: When [Store for Free Polling] is selected [Public Folder] is displayed. Selecting this button displays the [Public Folder] screen. Refer to "[Public Folder] Screen" (P.246). When [Store for Secure Polling] is selected [Private Folder] is displayed. Selecting this button displays the [Folder] screen. Select a folder to store files in for Secure Polling.
Page 247 More Options Pick up the telephone receiver, or select [On- hook (Manual Send/Receive)]. Select any option. Manual Send / Manual Receive Use the drop-down menu to switch between [Manual Send] and [Manual Receive]. Manual Send : Allows you to check if connection is established before sending a fax.
Page 248: Broadcast
4 Fax Broadcast This section describes how to set Broadcast Send and Relay Broadcast. Broadcast Send (Transmitting to Multiple Recipients) ...................... 248 Relay Broadcast (Transmitting Documents Through a Relay Station) ................249 Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations) ............252 Broadcast Send (Transmitting to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation.
Page 249: Relay Broadcast (Transmitting Documents Through A Relay Station)
• For IP Fax (SIP), only Relay Broadcast with the F Code method is available. The following three methods are available for Relay Broadcast: Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Relay Broadcast for the machine.
Page 250: Fax Signal Method
4 Fax Fax Signal Method Select an address number or group dial number to which a relay broadcast is registered, and press the <Start> button. To perform Multiple Relay Broadcast, repeat this step. DTMF Method The following two types are available in the DTMF method: Auto Send and Manual Send. Auto Send (Transmitting without picking up the receiver) Select the keyboard button to display the keyboard on the touch screen and enter in the following format.
Page 251: F Code Method
• When performing Relay Broadcast with the F Code method, you can use a password if you set a receive password for the relay station. • When performing Relay Broadcast between Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
Page 252: Remote Relay Broadcast (Performing Relay Broadcast To Remote Locations)
• For IP Fax (SIP), only Relay Broadcast with the F Code method is available. The following three methods are available in Remote Relay Broadcast: Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that support the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Remote Relay Broadcast for the machine.
Page 253 Broadcast Select an address number or group dial number to which a remote relay broadcast is registered, and press the <Start> button. DTMF Method The following two types are available in the DTMF method: Auto Send and Manual Send. For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide.
Page 254 F Code method and the Relay Broadcast feature. Note • When performing Relay Broadcast with Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
Page 255 Broadcast When the primary relay station ID is set, the initiating station is notified of the results of the Remote Relay Broadcast. When the primary relay station ID is "00" or "000", the initiating station is not notified of the results of a Remote Relay Broadcast. Address Number The address number assigned to the secondary relay station If necessary, enter the password using the numeric keypad.
Page 256: Receiving Faxes
4 Fax Receiving Faxes Two modes are available for receiving faxes: Auto Receive and Manual Receive. In the Auto Receive mode, reception of a fax from a remote machine begins automatically. In the Manual Receive mode, reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception.
Page 257: Using Auto Receive
Receiving Faxes Using Auto Receive When [Fax Receiving Mode] is set to [Auto Receive] on the [Machine Information] screen, the following two methods are available to receive a fax: When the machine automatically switches to fax reception When there is an incoming call, the machine automatically receives a fax after it rings for a certain period of time.
Page 258 4 Fax Depending on the report print settings, a Folder Report may not be printed even after a file is received in a folder. For more information on the Folder Report settings, refer to "5 Tools" > "Common Service Settings" > "Reports" > "Folder Report" in the Administrator Guide.
Page 259: Facsimile Information Services
Facsimile Information Services Facsimile Information Services For information on subscriptions and advanced operating procedures, contact the corresponding facsimile information service. Using the Receiver Pick up the telephone receiver. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. You can use the numeric keypad, speed dial, or one-touch buttons to specify the call destination, but cannot use the Address Book.
Page 260 4 Fax Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. You can use the numeric keypad, speed dial, or one-touch buttons to specify the call destination, but cannot use the Address Book. You can use the keyboard displayed on the screen to specify the call destination.
Page 261: Scan
5 Scan This chapter describes the basic operations and features for the Scan services. Note • The Scan services are not available for some models. An optional component is required. For more information, contact our Customer Support Center. To use the Scan services, network settings are required. For information on the network settings, refer to "9 Scanner Environment Settings"...
Page 262: Scanning Procedure
5 Scan Scanning Procedure This section describes the basic scanning procedure. The following shows the reference section for each procedure. Step 1 Loading Documents ............................... 262 Step 2 Selecting the Features ..............................264 Step 3 Starting the Scan Job..............................267 Step 4 Confirming the Scan Job in Job Status........................
Page 263 Scanning Procedure Load the document face up (when the Confirmation indicator document is 2-sided, place the front side up) in the center of the document feeder. uides to match the size of the document loaded. Open the document stopper. Document Glass The document glass supports a single sheet, a book, or other similar documents with a size 297 x 432 mm (Standard size: A3, 11 x 17").
Page 264: Step 2 Selecting The Features
5 Scan Open the document cover. Important • Ensure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.
Page 265 Scanning Procedure When Scan to My Folder is enabled and the Remote Access feature is available, the scanned data can be transferred to a different destination according to an authenticated user. Store to USB Scans a document and saves the scanned data to a USB memory device. Store &...
Page 266 5 Scan The following describes how to store scanned data into a folder as an example. Press the <Services Home> button. <Services Home> button Select [Store to Folder]. <Clear All> button Specify a folder to save the data in. Select each tab, and configure features as necessary.
Page 267: Step 3 Starting The Scan Job
Scanning Procedure When you use another Scan service, [Store to Folder] is replaced with [E-mail], [Network Scanning], [Scan to PC], [Store to USB], [Store & Send Link], or [Store to WSD]. Note • WSD stands for Web Services on Devices. The following shows the reference section for each service.
Page 268: Step 4 Confirming The Scan Job In Job Status
5 Scan Load the next document. Press the <Start> button. If you have more documents, repeat steps 3 and 4. <Start> button When all documents have been scanned, select [Save (Last Original)]. Step 4 Confirming the Scan Job in Job Status The following describes how to confirm the status of a scan job.
Page 269: Step 5 Saving The Scanned Data
Use Network Scanner Driver. Refer to "Importing to a TWAIN Compatible Application" (P.434). Import using Stored File Manager 3 Use Stored File Manager 3 (Fuji Xerox application software). Refer to "Importing Using Stored File Manager 3" (P.436). Import using CentreWare Internet Services Use CentreWare Internet Services.
Page 270: Operations During Scanning
5 Scan Operations during Scanning The following describes the operations available during scanning. The following shows the reference section for each operation. Stopping the Scan Job................................270 Previewing the Scanned Images during a Scan Job......................271 Changing Scan Settings ................................274 Stopping the Scan Job To cancel scanning a document, use the following procedure.
Page 271: Previewing The Scanned Images During A Scan Job
Operations during Scanning Select [Delete]. Select [Delete]. Note • If you cancel the job, the scanned data stored in the folder will also be deleted. Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document. When a document starts to be read with [Preview] is checked on a Scan screen, the screen on the right is displayed.
Page 272 5 Scan (Thumbnail view) A previewed image is displayed in a thumbnail view. In the thumbnail view, the following operations are available: Drag or flick the preview area up and down to switch pages. Tap a thumbnail to move to the entire view. For information on how to drag or flick, refer to "Touch Screen"...
Page 273 Operations during Scanning MRC High Compression - Displayed when [On] is set for [MRC High Compression] on the [File Format] screen. Specific Color - Displayed when [Specific Color] is selected. Auto Upright Orientation - Displayed when [PDF], [DocuWorks], or [XPS] is set for [File Format], when [Auto Upright Orientation] is set for [Searchable - Page Orientation], and when [Searchable] is set for [Searchable Text].
Page 274: Changing Scan Settings
5 Scan Note • You cannot select the [Rotate Right] button in the thumbnail view. Rotates all pages 90 degrees right. Note • You cannot select the [Rotate Page] button in the enlarged view. Cancel Cancels the current job. Save/Send When [Store to Folder] or [Store to USB] is selected, [Save] is displayed.
Page 275 Operations during Scanning "Original Size (Specifying a Scan Size)" (P.338) Press the <Start> button.
Page 276: E-Mail
5 Scan E-mail This section describes the features you can select on the [E-mail] screen. The E-mail service allows you to scan a document and send the scanned data as an e-mail attachment. The following shows the reference section for each feature. Address Book ....................................
Page 277: Address Book
E-mail Address Book The following describes the Address Book. When you select a recipient using the Address Book, the following restrictions should be noted. Only the recipients set for mail service can be used. The recipients set for fax service cannot be used.
Page 278 5 Scan Select [Address Book]. Select a recipient from the address list, and then select [To], [Cc], or [Bcc] from the drop- down menu. Note • The items that appear in the screen depend on the settings in the System Administration mode.
Page 279 E-mail Displays detailed information on the recipient. Add New Address Allows you to add a new recipient. To add a new recipient, use the screen keyboard or current recipients. For more information on how to add new address, refer to "Add New Address (Registering a Destination PC on the Address Book)"...
Page 280: Address Book (Specifying A Destination Using The Address Book [Type 2])
5 Scan Note • When you have multiple search entries, select [Match All Entries (AND)] or [Match Any Entry (OR)] from the drop-down menu. Name Searches with a recipient name as a keyword. After you set an advanced search condition, select the box to display the screen for entering the keyword.
Page 281 E-mail Search Public Searches recipients in the local address list. Refer to "When [Search Public] or [Search Network] is Selected" (P.282). Search Network Searches recipients in the remote address list. Note • To search for a recipient with a keyword without setting [Name], [E-mail Address], or [Custom Item], enable the search filters on the [Custom Filters] screen of CentreWare Internet Services ([Simple Search]).
Page 282 5 Scan When [Retrieve entries using index] is Selected Specify an alphanumeric index character or a speed dial. When [Search Public] or [Search Network] is Selected Enter keywords to search for an address. Note • The screen on the right appears when [Search Public] is selected.
Page 283: Add New Address (Registering A Recipient On The Address Book)
E-mail Attribute names of custom items differ depending on the setting of [Attribute Name of Custom Items 1, 2, and 3] in the System Administration mode. For more information, refer to "5 Tools" > "Connectivity & Network Setup" > "Remote Authentication/Directory Service"...
Page 284: Specifying A Destination Using A One-Touch Button
5 Scan Select [Name], enter a name using the keyboard displayed on the screen, and then select [Save]. For information on how to enter characters, refer to "Entering Text" (P.92). To change the index, select [Index], select a new character from the keyboard displayed on the screen, and then select [Save].
Page 285: New Recipient (Specifying An E-Mail Address)
E-mail - [Type 2] The buttons 1 to 60 are used for address numbers and correspond to the registered address numbers 0001 to 0060, while the buttons 61 to 70, M01 and M02 are used for stored programs and they correspond to the registered stored programs 1 to 12. •...
Page 286: Add Me (Adding The Sender's Address)
5 Scan Enter a part of the e-mail address, and then select The search result appears. For information on how to select the recipient, refer to "Address Book" (P.277). Note • The e-mail address will be searched in the Address Book selected for [Address Book Default - Scan], [Public Entries] or [Network Entries].
Page 287: Recipient(S) (Editing A Recipient)
E-mail Select [Add Me]. Select any option. Adds the sender's address to To. Adds the sender's address to Cc. Adds the sender's address to Bcc. Recipient(s) (Editing a Recipient) You can confirm, delete, or edit recipients using the pop-up menu displayed. From the [Recipient(s)] list, select the recipient to be deleted, confirmed, or edited.
Page 288: From (Setting The Sender's Address)
5 Scan Select [Edit]. Select any option. E-mail Address To change the e-mail address, select [E-mail Address] and enter a new address on the displayed keyboard. Name To change the recipient name, select [Name] and enter a new name on the displayed keyboard. When you specify a recipient from the Address Book and the recipient name is registered in the Address Book, that recipient name is displayed.
Page 289: Subject (Setting The Subject)
E-mail Select any option from the pop-up menu displayed. Address Book Allows you to select the sender's e-mail address from the Address Book. For information on the Address Book, refer to "Address Book" (P.307). Keyboard Allows you to enter the sender’s e-mail address with up to 128 characters using the displayed keyboard.
Page 290: Preview (Previewing The Scanned Images During A Scan Job)
5 Scan Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. Check [Preview]. The message screen on the right will be displayed. Configure each settings and press the <Start> button. Preview the scanned images after the document is scanned.
Page 291: Sided Scanning (Scanning Both Sides Of A Document)
E-mail Grayscale Scans a document in grayscale. Adds shades to monochrome, creating intermediate tones that change gradually. Suited to documents containing gradations that cannot be reproduced with monochrome (2-color tone). 2 Sided Scanning (Scanning Both Sides of a Document) You can scan a 1-sided or 2-sided document on one or both sides of paper. By setting the binding style, both sides are scanned in the same orientation.
Page 292: Original Type (Selecting The Document Type)
5 Scan Original Orientation Specify the orientation of the loaded document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly. Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder.
Page 293 E-mail JPEG Saves scanned data in JPEG format. This option is selectable when either [Color] or [Grayscale] is selected in [Color Scanning]. Saves scanned data in PDF format. ® Note • The version of PDF files is Acrobat 4.0 (PDF 1.3). DocuWorks Saves scanned data in DocuWorks format.
Page 294 5 Scan ® Microsoft Office Format ® ® ® Saves the scanned data in the Microsoft Word (doc) / Microsoft Excel (xls) format. ® Displays the [Microsoft Office Format] screen. For more information, refer to "[Microsoft® Office Format] Screen" (P.303). ®...
Page 295: Searchable Text
E-mail Searchable Text Allows you to specify whether to perform character recognition in PDF, DocuWorks, and ® Microsoft Office files. When [Searchable Text] is set to [Searchable], select a language to identify the text. Refer to "[File Format - Searchable Text] Screen" (P.297). When [MRC High When [MRC High Setting Item...
Page 296 5 Scan Refer to "[File Format - PDF Security] Screen" (P.297). PDF Signature Displays the [File Format - PDF Signature] screen. A visible signature added to a file enables to detect alterations in the file, or to prevent impersonation of the sender. ®...
Page 297: Language Of The Original
E-mail Note • This feature is supported only by the ApeosPort series models. XPS Signature Displays the [File Format - XPS Signature] screen. A visible signature added to a file enables to detect alterations in the file, or prevent impersonation of the sender. No visible signature is added.
Page 298 5 Scan Select any option. The file is not encrypted, and no access privilege is assigned. Password Encrypts the file using a password. Encryption Algorithm Allows you to specify the encryption method. 128-bit RC4 Encrypts the file by the 128-bit RC4 method. Files encrypted by this method can be ®...
Page 299 E-mail Select [Security Password]. Select [On]. Enter the security password, and select [Save]. Likewise, re-enter the security password, and select [Save]. Select any option. Security Password Displays the [PDF Security - Security Password] screen. [Security Password] allows to assign access privileges to files. The password is required to change the access privileges or to perform unauthorized operations.
Page 300 5 Scan be opened with DocuWorks Ver. 4.0 or later. Select [Open Password] to set a password. Password (V5 or later) Encrypts the file by the 128 bit AES method using a password. Files encrypted by this method can be opened with DocuWorks Ver. 5.0 or later. Select [Open Password] to set a password.
Page 301: List All Certificates
E-mail You can enter a password with up to 32 characters. Certificate Displays the [DocuWorks Security - Certificate] screen. Note • This feature is supported only by the ApeosPort series models. • When you select [Certificate], the Address Book [Type1] or [Type2] will be displayed depending on the setting of [Address Book Type] in the System Administration mode.
Page 302: Smart Card Certificate
5 Scan Searches by the keyword specified for [Simple Search], or by search entries for [Advanced Search]. Note • For [Advanced Search], you can set multiple search entries. #/Name/E-mail Address Displays the list of names, registered numbers, and E-mail addresses. Go to Enter a recipient number using the numeric keypad to display the recipient at the top of the list.
Page 303 E-mail Name/E-mail Address/DN Lists names and their e-mail addresses. Select this button to add the certificate as one of the certificates of persons who are allowed to open the file. Grant full access to this file Configure certificates of persons who are allowed to change access privileges including editing or operating the file (full access).
Page 304: Network Scanning
5 Scan Network Scanning This section describes the procedure to select features on the [Network Scanning] screen. On the [Network Scanning] screen, you can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server, and others.
Page 305: Preview (Previewing The Scanned Images During A Scan Job)
Network Scanning Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. For more information, refer to "Preview (Previewing the Scanned Images during a Scan Job)" (P.290). Color Scanning (Selecting an Output Color) You can set the output color to scan a document.
Page 306: Scan To Pc
5 Scan Scan to PC This section describes the procedure to select features on the [Scan to PC] screen. The Scan to PC service allows you to scan documents and send the scanned data to a network computer via the FTP or SMB protocol. The following describes features available on the [Scan to PC] tab.
Page 307: Transfer Protocol (Selecting A Transfer Protocol)
Scan to PC • Fields displayed on the screen vary depending on the protocol you have selected. Transfer Protocol (Selecting a Transfer Protocol) You can select a transfer protocol using the following procedure. Select [Transfer Protocol]. Select any option. Transfers using the FTP protocol. Transfers using the SMB protocol.
Page 308: Address Book (Specifying A Destination Using The Address Book [Type 1])
5 Scan [Type 2] Address Book (Specifying a Destination Using the Address Book [Type 1]) The following describes how to specify a destination using the Address Book [Type 1]. Select [Address Book]. Select the destination to store the data in. Important •...
Page 309: Address Book (Specifying A Destination Using The Address Book [Type 2])
Scan to PC Search Allows you to set [Simple Search] or [Advanced Search]. [Simple Search] searches by the specified keyword, and [Advanced Search] searches by the search entries. Note • For [Advanced Search], you can set multiple search entries. Add New Address Allows you to add a new recipient.
Page 310: Add New Address (Registering A Destination Pc On The Address Book)
5 Scan Adds a selected recipient to the [Save in] box. Save in Displays a selected recipient. Go to Enter a recipient number using the numeric keypad to display the recipient at the top of the list. [ ] button Allows you to confirm information, such as [Name] and [Server Name/IP Address], on the screen displayed.
Page 311 Scan to PC When [FTP] is selected The following items appear: Server Save in User Name Password When [SMB] is selected The following items appear: Server Shared Name Save in User Name Password When [SMB (UNC Format)] is selected The following items appear: Save in User Name Password...
Page 312: Specifying A Destination Pc Using A One-Touch Button
5 Scan Select [Name], enter a name using the keyboard displayed on the screen, and then select [Save]. For information on how to enter characters, refer to "Entering Text" (P.92). When you change the index, select [Index], select a new character from the keyboard displayed on the screen, and then select [Save].
Page 313: Browse (Specifying A Destination Pc By Browsing Your Network)
Scan to PC - [Type 1] The buttons 1 to 70 are used for address numbers and they correspond to the registered address numbers 0001 to 0070, while the buttons M01 and M02 are used for stored programs and correspond to the registered stored programs 1 and 2. - [Type 2] The buttons 1 to 60 are used for address numbers and they correspond to the registered address numbers 0001 to 0060, while the buttons 61 to 70, M01 and M02 are used for stored programs...
Page 314: Specifying A Destination (Specifying A Destination Pc Using The Screen Keyboard)
5 Scan Save in Shows the current location in the hierarchy. Add to Address Book Displays the [Add to Address Book] screen. Refer to "[Add to Address Book] Screen" (P.314). Previous Allows you to move to the upper directory. Note •...
Page 315 Scan to PC Select the item to be set. Note • You can also select [Address Book] to enter information. • Fields displayed on the screen vary depending on the selected protocol. Enter information using the keyboard displayed on the screen. For information on how to enter characters, refer to "Entering Text"...
Page 316: Preview (Previewing The Scanned Images During A Scan Job)
5 Scan For [SMB]: Example: mydoc\Scan Save in This option is displayed when you select [SMB (UNC Format)] in [Transfer Protocol]. Enter the following directory path: "\\Host Name\Shared Name\Directory Name". When the save location is in the DFS namespace on Windows, enter "\\Domain Name\Root Name\Folder Name"...
Page 317: Original Type (Selecting The Document Type)
Scan to PC By setting the binding style, both sides are scanned in the same orientation. For more information, refer to "2 Sided Scanning (Scanning Both Sides of a Document)" (P.291). Original Type (Selecting the Document Type) You can select the type of the document. For more information, refer to "Original Type (Selecting the Document Type)"...
Page 318: Store To Folder
5 Scan Store to Folder This section describes the procedure to select features on the [Store to Folder] screen. You can scan documents and save the scanned data in a folder of the machine. The following describes features available on the [Store to Folder] tab. Note •...
Page 319: Sided Scanning (Scanning Both Sides Of A Document)
Store to Folder 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document. By setting the binding style, both sides are scanned in the same orientation. For more information, refer to "2 Sided Scanning (Scanning Both Sides of a Document)" (P.291). Original Type (Selecting the Document Type) You can select the type of the document.
Page 320: Store To Usb
5 Scan Store to USB This section describes the procedure to select features on the [Store to USB] screen. The Store to USB service allows you to scan documents and save the scanned data to a USB memory device. The following describes features available on the [Store to USB] tab. Save in (Specifying a Storage Location in the USB Memory Device)................
Page 321 Store to USB • The screen status will be one of the above when a commercially available Memory Card Reader is inserted into the USB memory slot of the machine. It is the same if no media is inserted into the Memory Card Reader.
Page 322 5 Scan When the [Media Print - Text] Screen Appears Press the <Services Home> button. <Services Home> button Select [Store to USB] on the Services Home screen. * WSD stands for Web Services on Devices. The [Store to USB] screen appears. When the Screen Display Does Not Change If any screen other than the Services Home screen is displayed, press the <Services Home>...
Page 323: Save In (Specifying A Storage Location In The Usb Memory Device)
Store to USB Select [Store to USB] on the Services Home screen. * WSD stands for Web Services on Devices. The [Store to USB] screen appears. Important • Data stored in a USB memory device may be lost or damaged in the following cases. Make sure to back up the data in the device before use.
Page 324: Details
5 Scan • The machine does not distinguish between upper and lower cases of folder and file names that are created in Windows environment and that consist of eight characters or less. The names for these folders and files are displayed in capital letters. •...
Page 325: Color Scanning (Selecting An Output Color)
Store to USB For more information, refer to "Preview (Previewing the Scanned Images during a Scan Job)" (P.290). Color Scanning (Selecting an Output Color) You can set the output color to scan a document. For more information, refer to "Color Scanning (Selecting an Output Color)" (P.290). 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document.
Page 326: Store & Send Link
5 Scan Store & Send Link Authenticate on the machine and scan a document, and the machine will store the scanned data and sends an e-mail to your registered address to notify you of the URLs for retrieving and deleting the scanned data. Only the authenticated user who logs in to the machine can be the recipient of an e-mail transmission.
Page 327: From (Displaying The E-Mail Address Of The Authenticated User)
Store & Send Link From (Displaying the E-mail Address of the Authenticated User) Automatically obtains the pre-registered e-mail address of the authenticated user. Subject (Setting the Subject) You can specify the e-mail subject using the following procedure. Auto Set Automatically sets the subject to [Scan Reference from XXX] (where XXX is the host name of the machine).
Page 328: File Format (Selecting A File Format For Output Data)
5 Scan File Format (Selecting a File Format for Output Data) You can select a file format for output data. The Store & Send Link service allows you to retrieve scanned data from a computer without password authentication. To prevent other parties from viewing your scan data, select [PDF] or [DocuWorks] in [File Format] and set a password in [PDF Security] or [DocuWorks Security] before scanning the document.
Page 329: Store To Wsd
Store to WSD Store to WSD This section describes the procedure to select features on the [Store to WSD] screen. The Store to WSD service allows you to scan documents set on the machine from a network computer. It also allows you to save the scanned data to a network computer. Note •...
Page 330: This Device (Storing Data Scanned By The Machine On A Network Computer)
5 Scan Load the document on the document glass or in the document feeder, and select [Operate From Computer]. The standby screen is displayed on the touch screen. Note • Select [Delete] to exit standby mode. After exiting standby mode, [Remove Your Originals] screen is displayed on the touch screen.
Page 331 Store to WSD Load the document on the document glass or in the document feeder, and select [This Device]. Computer names and 5 processing methods are displayed in the [List of Computers]. Select destination from the list in accordance with the intended use.
Page 332: Advanced Settings
5 Scan Advanced Settings This section describes the features you can select on the [Advanced Settings] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Color Scanning (Selecting an Output Color) .........................
Page 333: Photographs (Scanning A Color Photograph)
Advanced Settings Photographs (Scanning a Color Photograph) Use this feature when scanning a color photograph. This feature is available only when [Color Scanning] is set to [Color]. Important • You cannot use the document feeder with this feature. • When this feature is enabled, the Shadow Suppression and Background Suppression features cannot be used.
Page 334: Shadow Suppression (Suppressing The Document Background)
5 Scan Select [Image Enhancement]. Set [Background Suppression] and [Contrast]. Background Suppression Scans the document backgrounds with no filtering. Auto Suppression When [Color Scanning] is set to [Black & White], the background of a document printed on colored paper, such as newspaper, will be suppressed. When [Color Scanning] is set to [Color], the background of a document printed on white- color paper will be suppressed.
Page 335: Color Space (Specifying The Color Space)
Advanced Settings Color Space (Specifying the Color Space) This feature allows you to set the color space. Note • [Color Space] is available when [Color Scanning] is set to [Color]. • To activate [Color Space] on the [Advanced Settings] screen, a prior setting must be made in the System Administration mode.
Page 336: Layout Adjustment
5 Scan Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Resolution (Specifying a Scanning Resolution)........................
Page 337: Sided Scanning (Scanning Both Sides Of A Document)
Layout Adjustment Select [Resolution]. Select any option. Note • Select either [200 dpi] or [300 dpi] when [MRC High Compression] is set to [On] for PDF, DocuWorks, or XPS files on the [File Format] screen. * : XPS stands for XML Paper Specification. •...
Page 338: Original Size (Specifying A Scan Size)
5 Scan Left Page then Right Scans the left page and then the right page of facing pages. Right Page then Left Scans the right page and then the left page of facing pages. Top Page then Bottom Scans the top page and then the bottom page of facing pages. Both Pages Scans both pages in page order.
Page 339: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
Layout Adjustment Auto Detect Detects the document size automatically. The following table shows the document sizes that can be detected automatically. Document feeder Document glass B5, B5 , B4, A5, A5 , A4, A4 , A3, B6, B5, B5 , B4, A6, A5, A5 , A4, Auto-detectable 8.5 x 11", 8.5 x 11"...
Page 340: Edge Erase (Erasing Edges And Margin Shadows In The Document)
5 Scan Select [Mixed Size Originals]. Select any option. Select this option when all documents are of the same size. When scanning documents of different sizes, the machine automatically detects the size of each document. Original Orientation Specify the orientation of the loaded document. Note •...
Page 341: Reduce/Enlarge (Specifying A Scanning Ratio)
Layout Adjustment Select any option. If you select [Parallel Edges], use [+] and [-] to specify the erase widths of top and bottom, left and right, and center of the document. Select [Original Orientation]. All Edges The edge width to erase is set to 2 mm for the top and bottom, and left and right edges. Parallel Edges Allows you to specify the edge erase amounts.
Page 342: Original Orientation (Specifying The Orientation Of The Loaded Document)
5 Scan Select [Reduce/Enlarge]. Select any option. Proportional % Allows you to select a preset ratio, or enter a value in the range from 25 to 400% in 1% increments. Use the numeric keypad or [+] and [-] to enter a value.
Page 343: E-Mail Options/Filing Options
E-mail Options/Filing Options E-mail Options/Filing Options This section describes the features you can select on the [E-mail Options]/[Filing Options] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Quality/File Size (Specifying an Image Compression Ratio When Scanning)...............343 File Format (Selecting a File Format for Output Data) .......................344 Read Receipts (Specifying Read Receipts) ..........................344...
Page 344: File Format (Selecting A File Format For Output Data)
5 Scan Select [Quality/File Size]. Select any button. Normal Quality The image is saved with high compression. Image quality degrades, but the file size decreases. High Quality The image is saved with low compression. Image quality improves, but the file size increases. File Format (Selecting a File Format for Output Data) You can select the file format of the output data.
Page 345: Split Send (Sending In Sections)
E-mail Options/Filing Options Split Send (Sending in Sections) When using the E-mail service, and the size of the data to be attached is large, you can split the data at page breaks or by a certain data size and then send the data. For information on [Split Send], refer to "5 Tools"...
Page 346: Reply To (Specifying A Reply Address)
5 Scan To set the file name Select [File Name]. Enter a file name using the displayed keyboard. For information on how to enter characters, refer to "Entering Text" (P.92). Note • When each page is saved as one file, the page number is added to the end of each file name. •...
Page 347: File Name (Specifying A Name For The File To Be Saved)
E-mail Options/Filing Options Select [File Name Conflict]. Select any option. Do Not Save Cancels the job without saving the file. Rename New File Automatically changes the file name by appending a number (0001 - 9999) to the file name, and saves the file. Overwrite Existing File Replaces the existing file with the new one.
Page 348: Digital Signature (Sending E-Mail With A Digital Signature By S/Mime)
5 Scan Sends e-mail with encryption. Digital Signature (Sending E-mail with a Digital Signature by S/MIME) When using the E-mail service, you can send e-mail with a digital signature by S/MIME. Digital Signature allows a recipient to confirm whether contents of the e-mail are changed, or whether the e-mail is sent from the proper sender.
Page 349: Send From Folder
6 Send from Folder This chapter describes the basic operations and features to use folders. Folder Operating Procedure....................350 Selecting a Folder ........................352 Checking/Operating Files in a Folder ................. 353 Checking File Details......................... 355 Printing Files in a Folder......................358 Configuring/Starting Job Flow....................
Page 350: Folder Operating Procedure
6 Send from Folder Folder Operating Procedure This section describes the basic procedure to operate files in folders. You can store print files submitted by a computer, scan files, and fax files in folders on the machine. These files stored in a folder can be sent by e-mail and be retrieved from a network computer.
Page 351: Step 3 Checking/Selecting Files In A Folder
Folder Operating Procedure Select a folder on the [Send from Folder] screen. If a passcode is set for the folder, enter the passcode and select [Confirm]. Step 3 Checking/Selecting Files in a Folder Select the display style from [List] and [Thumbnail].
Page 352: Selecting A Folder
6 Send from Folder Selecting a Folder The following describes how to select a folder. Access to some folders may be restricted, depending on the settings of the Authentication feature. For information on selectable folders depending on the Authentication feature, refer to "14 Authentication and Accounting Features"...
Page 353: Checking/Operating Files In A Folder
Checking/Operating Files in a Folder Checking/Operating Files in a Folder You can check or operate files stored in a folder. Note • When selecting print files, [Job Flow Settings] cannot be selected for some models. Select a folder on the [Send from Folder] screen.
Page 354: Select All
6 Send from Folder Important • If power is cut off immediately after a scanned file is stored in a folder, or if the hard disk space is insufficient to display thumbnails, files in the folder may not be displayed in thumbnail view. In that case, display them in list view.
Page 355: Checking File Details
Checking File Details Checking File Details You can preview the selected file to check its details. Note • Monochrome images with high gradation levels may appear bluish when previewed. • When the Image Log Control feature is used, it may take more time than expected to preview a file. Select a file on the [Folder - File List] screen.
Page 356 6 Send from Folder When the page switching buttons are displayed When the thumbnail bar is displayed In the entire view, the following operations are available: Drag or flick the preview area side to side to switch pages. Double-tap a previewed image to move to the enlarged view.
Page 357 Checking File Details Rotates all previewed images 90 degrees right from the currently displayed angle. Delete Deletes the selected files in the folder. Change File Name Allows you to change the file name. Use the displayed keyboard to enter a new name. Change Print Settings Allows you to change the print settings of the file previewed on the screen.
Page 358: Printing Files In A Folder
6 Send from Folder Printing Files in a Folder You can print selected files in a folder. Select files on the [Folder - File List] screen. Select [Print] or [Batch Print]. Note • When multiple files are selected, [Batch Print] allows you to print the selected files as a single file, while [Print] allows you to print them as separate files.
Page 359: Sided Printing
Printing Files in a Folder Print Quantity Specify the number of print sets. Print Prints the selected file. Batch Print Allows you to set batch printing. You can print multiple files as one file. Up to 100 files can be bound in the selected order. Note •...
Page 360 6 Send from Folder For print files in a folder stored by specifying [Store in Remote Folder] on a print driver Report Original Stapling Report Position Punching Report Position For scan files stored in a folder Important • Ensure that the actual orientation of the original document matches the [Original Orientation] setting in [Edge Erase] or in [2 Sided Scanning] on the [Layout Adjustment] screen.
Page 361: Configuring/Starting Job Flow
Configuring/Starting Job Flow Configuring/Starting Job Flow Job Flow is a feature that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks. Job flow sheets are categorized into two types according to the target. One type of job flow sheet targets files stored in folders, and the other type targets scan files.
Page 362: [Link Job Flow Sheet To Folder] Screen
6 Send from Folder Print Files in a folder can be printed. Select files on the [Folder - File List] screen. Select [Job Flow Settings]. Select any option. Auto Start This sets auto start of the job flow for files stored in the folder.
Page 363 Configuring/Starting Job Flow Select a job flow sheet to link to. Important • Selecting [Save] without selecting a job flow sheet does not set a link. If the selected job flow sheet is already linked, the link is canceled. Note •...
Page 364 6 Send from Folder For information on how to enter characters, refer to "Entering Text" (P.92). Select Keyword Displays the [Select Keyword] screen. Select a keyword registered in the System Administration mode to search for job flows. Job flows that fully match the entry are searched.
Page 365: Job Flow Restrictions
Configuring/Starting Job Flow Change Settings If the selected job flow sheet setting is editable, the [Change Settings] screen appears. You can temporarily change the settings. Search by Name Searches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation.
Page 366 6 Send from Folder...
Page 367: Job Flow Sheets
7 Job Flow Sheets This chapter describes the scanning operation using a job flow sheet registered on the machine. Job Flow Sheets is a service that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks. Note •...
Page 368: Job Flow Procedure
7 Job Flow Sheets Job Flow Procedure Job flow sheets are categorized into two types according to the target. One type of job flow sheets targets scanned documents, and the other type targets files stored in folders. This section describes the first type of job flow sheets, targeting scanned documents. For information on job flow sheets that target files stored in folders, refer to "Configuring/Starting Job Flow"...
Page 369: Step 2 Selecting A Job Flow Sheet
Job Flow Procedure Step 2 Selecting a Job Flow Sheet Select a job flow sheet. For more information on the [Job Flow Sheets] screen, refer to "Selecting/Changing a Job Flow Sheet" (P.370). Step 3 Confirming/Changing the Job Flow Sheet To confirm the details, select [Details]. To change the settings, select [Change Settings].
Page 370: Selecting/Changing A Job Flow Sheet
7 Job Flow Sheets Selecting/Changing a Job Flow Sheet This section describes how to select or edit a job flow sheet created on a network computer with Device Setup Tool. Important • If characters not supported by the machine are used in the name or description of a job flow sheet, the characters will not be displayed or will be garbled on the screen.
Page 371 Selecting/Changing a Job Flow Sheet searched. The machine searches through keywords that were registered upon each job flow creation. Sheet Filtering Displays the [Sheet Filtering] screen on which you can filter the job flow sheets displayed. Refer to "[Sheet Filtering] Screen" (P.371). [Change Settings] Screen Select [Change Settings].
Page 372 7 Job Flow Sheets Job flow sheets displayed vary depending on the settings of the Authentication feature. For more information, refer to "14 Authentication and Accounting Features" > "Authentication for Job Flow Sheets and Folders" > "Creating/Using Job Flow Sheet" in the Administrator Guide. Select [Sheet Filtering].
Page 373: Stored Programming
8 Stored Programming This chapter describes the Stored Programming service that enables you to store customized job settings. Stored Programming Overview .................... 374 Registering/Deleting/Renaming Stored Programs ............375 Calling a Stored Program......................381...
Page 374: Stored Programming Overview
8 Stored Programming Stored Programming Overview The Stored Programming service allows you to store settings that you expect to use frequently and call them with a single button operation. You can also assign a screen to a stored program button, to use the button as a short-cut to the screen. A stored program can store not only settings of a feature, but a flow of settings configured on multiple screens.
Page 375: Registering/Deleting/Renaming Stored Programs
Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs You can register and delete stored programs on the [Stored Programming] screen. Press the <Services Home> button. <Services Home> button Select [Setup]. Select [Stored Programming]. Select a feature. Store Register a stored program. Refer to "Registering Stored Programs" (P.376). Store Build Job Register a stored program for Build Job.
Page 376: Registering Stored Programs
8 Stored Programming Registering Stored Programs Up to 100 actions can be registered with one stored program. Up to 40 stored programs can be registered in the machine. Actions registered in stored programs No.1 and 2 or No.1 to No.12 can also be performed by using one-touch buttons <M01>...
Page 377 Registering/Deleting/Renaming Stored Programs When registering a stored program to select a paper size or type loaded on the bypass tray, register both the paper size and the paper type. If only the paper size or type is registered, the stored program may not be called properly. If any of the following operations is performed while a stored program is being registered, the stored program may not be registered or may not work correctly.
Page 378: Registering Stored Programs For Build Job
8 Stored Programming Registering Stored Programs for Build Job Up to 100 actions can be registered with one stored program for Build Job. Up to 40 stored programs can be registered in the machine. The following describes how to register actions with stored programs. Select [Store Build Job].
Page 379: Entering/Changing A Stored Program Name
Registering/Deleting/Renaming Stored Programs Select [Delete]. Delete Deletes the stored program. Note • Deleted stored programs cannot be restored. Cancel Cancels deleting the stored program. Entering/Changing a Stored Program Name The following describes how to enter or change the name of a stored program. Up to 36 characters are allowed for a stored program's name.
Page 380 8 Stored Programming Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. • Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 381: Calling A Stored Program
Calling a Stored Program Calling a Stored Program The following describes how to call a stored program. When you call a specified stored program, the last screen shown when you registered the stored program appears. Press the <Services Home> button. <Services Home>...
Page 382: Calling A Stored Program For Build Job
8 Stored Programming Calling a Stored Program for Build Job You can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running. Select [Change Settings]. Select the [Job Assembly] tab. Select [Stored Programming]. Select a number of a stored program containing the features you want to use.
Page 383: Web Applications
9 Web Applications This chapter describes how to operate web applications. Note • This service is supported only by the ApeosPort series models. • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center. Web Applications Overview ....................
Page 384: Web Applications Overview
9 Web Applications Web Applications Overview Web Applications is a service that allows you to access to web applications via a network using the browser on the machine in order to display and store data. The machine provides the following features: Accessing web applications from the machine, and displaying the web application screen on the machine Storing scanned documents directly in a web application folder...
Page 385: Accessing Web Applications
Accessing Web Applications Accessing Web Applications The following describes how to access web applications. You need to register an access destination in advance. For information on how to register an access destination, refer to "5 Tools" > "Web Applications Service Setup" > "Server Setup"...
Page 386: Accessing Using Buttons Registered On The Services Home Screen
9 Web Applications Accessing Using Buttons Registered on the Services Home Screen You can register frequently used web applications on the Services Home screen as buttons. The following describes how to access the applications by selecting the buttons. For information on how to register a web application to a button on the Services Home screen, refer to "5 Tools" > "Common Service Settings"...
Page 387: 10 Media Print - Text
10 Media Print - Text This chapter describes the basic procedures and features of Media Print - Text when a USB Memory Kit is connected. Note • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 388: Overview Of Media Print
10 Media Print - Text Overview of Media Print The installation of the USB Memory Kit (optional) allows the machine to retrieve and print document files (PDF, TIFF, XML Paper Specification (XPS), XDW (XBD), and JPEG (JFIF)). This feature is called Media Print. If a USB memory device is connected to the machine, the data stored in the USB memory device can also be printed.
Page 389: Supported File Formats
Overview of Media Print Supported File Formats The following file formats are available: PDF files Extension: pdf, PDF 1.3 or later TIFF files Extension: tif, Grayscale 4-bit/8-bit uncompressed, 8-bit/24-bit JPEG compressed, MH/ MMR compressed XPS files Extension: xps, oxps DocuWorks files Extension: xdw DocuWorks binder files Extension: xbd...
Page 390 10 Media Print - Text You can use a USB host adapter to print from your USB memory device or via your USB cable (as necessary), but the operation is not guaranteed. Multiple USB memory devices cannot be used simultaneously. Use USB 2.0 compliant memory devices only.
Page 391: Inserting Usb Memory Device
Inserting USB Memory Device Inserting USB Memory Device Insert the USB memory device into the USB memory slot. One of the following occurs. The [USB Device Detected] screen appears. The [Store to USB] screen appears. The [Media Print - Text] screen appears. The screen display does not change.
Page 392 10 Media Print - Text When the [Store to USB] Screen Appears Press the <Services Home> button. <Services Home> button Select [Media Print - Text] on the Services Home screen. * WSD stands for Web Services on Devices. The [Media Print - Text] screen appears. When the [Media Print - Text] Screen Appears Select a feature on the [Media Print - Text] screen.
Page 393 Inserting USB Memory Device When the Screen Display Does Not Change If any screen other than the Services Home screen is displayed, press the <Services Home> button. <Services Home> button Select [Media Print - Text] on the Services Home screen. * WSD stands for Web Services on Devices.
Page 394: Media Print - Text
10 Media Print - Text Media Print - Text Selecting Files You can select files using any of the following three methods: Selecting all files Selecting the desired files on the [Select From List] screen Selecting one file or a range of files with index numbers Note •...
Page 395 Media Print - Text Select the desired files from a list of files. Note • Select [ ] to return to the previous screen or ] to move to the next screen. • Scroll the list by drag or flick operation to switch the screen to be displayed.
Page 396: Selecting The Printing Options
10 Media Print - Text Selecting the Printing Options You can set the printing options on the [Media Print -Text] and [Advanced Settings] tabs. By default, pressing the <Custom 3> (Review) button on the control panel allows you to view a list of the setting values.
Page 397: Index Print
Selecting the Printing Options Index Print In the Media Print - Text mode, names, dates when files were stored in the medium, and the total number of files are printed. You can specify only the number of print sets for Index Print, in the range from 1 - 999 sets in 1 set increments.
Page 398 10 Media Print - Text...
Page 399: Job Status
11 Job Status This chapter describes how to check the status of jobs and operate the jobs. Job Status Overview........................400 Checking Current/Pending Jobs ................... 401 Checking Completed Jobs ...................... 403 Printing and Deleting Stored Jobs ..................404 Printing Pending Jobs....................... 422 Handling Error Terminations....................
Page 400: Job Status Overview
11 Job Status Job Status Overview The Job Status feature allows you to check current, pending, and completed jobs. You can also cancel printing and print jobs that are waiting to be output or resumed. Press the <Job Status> button. <Job Status>...
Page 401: Checking Current/Pending Jobs
Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. Press the <Job Status> button. <Job Status> button Select the job to be canceled or preferentially executed.
Page 402 11 Job Status Change Quantity Displays the [Change Quantity] screen, on which you can change the number of print sets. Enter the number using the numeric keypad.
Page 403: Checking Completed Jobs
Checking Completed Jobs Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Selecting a job allows you to see its details. Press the <Job Status> button. <Job Status> button Select the [Completed Jobs] tab.
Page 404: Printing And Deleting Stored Jobs
11 Job Status Printing and Deleting Stored Jobs This section describes how to print or delete jobs stored with the Secure Print or Sample Set feature, or stored with the [Receive Control] setting of the Charge Print feature. The [Secure Print Jobs &...
Page 405 Printing and Deleting Stored Jobs Select the user to be checked, and select [Job List]. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or ] to move to the next screen. •...
Page 406 11 Job Status Print Prints the Secure Print job. After printing, the job is deleted. Refer to "When [Print] is Selected" (P.407). When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job.
Page 407: Sample Set
Printing and Deleting Stored Jobs Print Quantity Specifies the number of print sets. 2 Sided Printing Displays 1 Sided, Flip on Short Edge, and Flip on Long Edge. Booklet Creation Displays Left/Top Bind and Right/Bottom Bind. Note • This item is displayed when the booklet layout is set using a printer driver. •...
Page 408 11 Job Status Select the user to be checked, and select [Job List]. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or ] to move to the next screen. •...
Page 409 Printing and Deleting Stored Jobs When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Preview] is Selected Select any option. Note • Only the first page is displayed for the preview screen. •...
Page 410: Delayed Print
11 Job Status • When the orientation of booklet creation cannot be detected, "Booklet Creation" is displayed only. Print Prints the Sample Set job. Refer to "When [Print] is Selected" (P.410). When [Print] is Selected Select [Yes]. Note • The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode.
Page 411 Printing and Deleting Stored Jobs Select the job to be printed or deleted. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or ] to move to the next screen. •...
Page 412 11 Job Status Double-tap the preview area to move to the enlarged view. (Enlarged view) A previewed image is enlarged or reduced. In the enlarged view, the following operations are available. Drag or flick the enlarged image to move the position to be displayed. Double-tap the previewed image to change the ratio of the image size.
Page 413: Charge Print
Printing and Deleting Stored Jobs confirmation screen. For more information, refer to "5 Tools" > "Stored File Settings" > "Print Job Confirmation Screen" in the Administrator Guide. Starts printing the job. After printing, the job is deleted. Cancels printing the job. Charge Print This feature authenticates users on the machine to prevent unauthorized users from operating print jobs.
Page 414 11 Job Status Select the user to be checked, and select [Job List]. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or ] to move to the next screen. •...
Page 415 Printing and Deleting Stored Jobs When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Preview] is Selected Select any option. Note • Only the first page is displayed for the preview screen. •...
Page 416: Private Charge Print
11 Job Status Booklet Creation Displays Left/Top Bind and Right/Bottom Bind. Note • This item is displayed when the booklet layout is set using a printer driver. • When the orientation of booklet creation cannot be detected, "Booklet Creation" is displayed only. Print Prints the Charge Print job.
Page 417 Printing and Deleting Stored Jobs of authentication, refer to "14 Authentication and Accounting Features" > "Overview of Authentication and Accounting Feature" > "Types of Authentication" in the Administrator Guide. To delete a print job instructed with an invalid user ID, display the list of print jobs after logging in as a system administrator, and then select the job to be deleted.
Page 418 11 Job Status Print Quantity Specifies the number of print sets using the numeric keypad. Print Prints the Private Charge Print job. After printing, the job is deleted. Refer to "When [Print] is Selected" (P.419). When [Delete] is Selected Select [Delete]. Delete Deletes the job.
Page 419: Public Folder
Printing and Deleting Stored Jobs Drag the slider to change the ratio of the image size. Print Quantity Specifies the number of print sets. 2 Sided Printing Displays 1 Sided, Flip on Short Edge, and Flip on Long Edge. Booklet Creation Displays Left/Top Bind and Right/Bottom Bind.
Page 420: Undelivered Faxes
11 Job Status For information on how to operate public folders, refer to "Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve)" (P.245). Note • This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 421 Printing and Deleting Stored Jobs Note • This feature may not appear depending on the settings in the System Administration mode. • This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center. Select [Undelivered Faxes].
Page 422: Printing Pending Jobs
11 Job Status Printing Pending Jobs After the last user operation on the control panel of the machine, a job is waiting to be printed until the period of time specified in [Auto Print] elapses, instead of being printed immediately. You can forcibly print this pending job without waiting for this time period to elapse.
Page 423: Handling Error Terminations
Handling Error Terminations Handling Error Terminations This section describes how to handle error terminations. For a Print Job Select a job shown as an error termination on the [Completed Jobs] tab to check the error code. Follow the instructions of the error code to solve the problem. If an error occurs during a print job, the machine can be configured either to pause the print job until the error is confirmed by the user, or to automatically cancel the error job so that subsequent jobs can be printed.
Page 424 11 Job Status...
Page 425: Computer Operations
12 Computer Operations This chapter describes how to print documents, import scanned files, use Direct Fax, and operate CentreWare Internet Services on your computer. Note • Some models do not support the features described in this chapter. An optional component is required.
Page 426: Features Overview
12 Computer Operations Features Overview This section describes an overview of features you can perform from a computer. Printing Submits a print job to the machine from a computer. For more information, refer to "Print" (P.427). E-mail Printing Submits a print job to the machine from a computer by sending e-mail attached with a document.
Page 427: Print
Print Print This section describes how to print with the machine by operating on a computer. Print Features The main print features of the machine are as follows: Printing Using a Print Driver For more information on print features, click [Help] on the print driver screen to view the print driver's help. For information on printing, refer to "Printing"...
Page 428: Direct Printing
12 Computer Operations Store in Remote Folder Temporarily stores the print data in a registered folder, to print the data with the print command from the machine. Important • The print result of the Store in Remote Folder feature may be inferior to the other print results in quality.
Page 429: Setup
Print For information on how to set Private Charge Print, refer to "5 Tools" > "Authentication/Security Settings" > "Authentication" > "Charge/Private Print Settings" in the Administrator Guide. For information on how to print a Private Charge Print job, refer to "Private Charge Print" (P.416). Setup To print from your computer, your computer must have a print driver installed.
Page 430: E-Mail Printing
12 Computer Operations E-mail Printing You can send e-mail with documents attached from a computer to the machine. The received e-mail is automatically printed from the machine according to the settings on the machine. This feature is called "E-mail Printing". Note •...
Page 431: Sending Fax
Registering Destinations The following describes how to register fax destinations from the machine to another machine (ApeosPort-V 5070/4070, DocuCentre-V 5070/4070) in a single operation through a computer. You can use the same procedure to register fax destinations from another machine (ApeosPort-V 5070/4070, DocuCentre-V 5070/4070) to this machine.
Page 432 Click [Save] in the Security Warning dialog box. Specify the destination to save the file in. Enter the IP address or Internet address of another machine (ApeosPort-V 5070/4070, DocuCentre-V 5070/4070) in the browser address field, and press the <Enter> key.
Page 433 Sending Fax Click the [Properties] tab, and select [Public Address Book] in the left frame on the screen. Note • [Data Import (Import Public Address Book)] on the [Properties] tab is not available for the Address Book data created based on a CSV file which is downloaded from the [Export Template with Column Headings only] or [Download Template] on [Address Book] tab.
Page 434: Importing Scanned Data
12 Computer Operations Importing Scanned Data This section describes how to import files from a machine's folder to your computer. The following four methods are available. Importing to a TWAIN Compatible Application........................434 Importing Using Stored File Manager 3 ..........................436 Importing Using CentreWare Internet Services........................
Page 435 Importing Scanned Data From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no scanners are shown in the list, click [Search Again]. The application searches for scanners. • To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings].
Page 436: Importing Using Stored File Manager 3
For information on how to install Stored File Manager 3, refer to the "Readme" file included in the Media (Software/Product Manual). To learn about fields in the displayed dialog box, click [Help] to view the Stored File Manager 3 help. Click [Start] and select [Programs] > [Fuji Xerox] > [Network Scanner Utility 3] > [Stored File Manager 3]. Note...
Page 437 Importing Scanned Data From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no scanners are shown in the list, click [Search Again]. The application searches for scanners. • To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings].
Page 438 12 Computer Operations Importing a file by drag and drop operation Drag and drop the file to the save location such as the desktop. The dropped file is stored in the folder. Note • The file can be imported by copy and paste operation.
Page 439: Importing Using Centreware Internet Services
Importing Scanned Data Importing Using CentreWare Internet Services This following describes how to import files stored in a machine's folder using CentreWare Internet Services. When the machine is installed in a TCP/IP environment, CentreWare Internet Services allows you to import files stored in a machine's folder by accessing the machine from a computer via a web browser.
Page 440 12 Computer Operations • If the authentication feature is enabled on the machine, enter a user ID and passcode in the [User Name] and [Password] fields. Ask your system administrator for the user ID and passcode. • If communications are encrypted, you must specify an address that starts with "https" instead of "http"...
Page 441: Centreware Internet Services
CentreWare Internet Services CentreWare Internet Services CentreWare Internet Services requires a TCP/IP environment, and enables you to view the status of the machine and its jobs, as well as change settings via a web browser. You can also import files stored in a folder. For information on how to import files, refer to "Importing Using CentreWare Internet Services"...
Page 442 For the [Scan] tab, the button to add a job template and the list of the job templates are displayed. Lower Right Frame The Fuji Xerox logo and the version information of CentreWare Internet Services are displayed. When you click the logo, our website appears in a new window. Main features of CentreWare Internet Services are listed below.
Page 443: Browser Settings
CentreWare Internet Services Browser Settings Before using this service, ensure the following settings on your browser. The following describes the setting procedure for Internet Explorer? 8.0. Note • Depending on the web browser used on your computer, CentreWare Internet Services may not work normally.
Page 444 12 Computer Operations • If the Authentication feature is enabled on the machine, enter a user ID and passcode in the [User Name] and [Password] fields. Ask your system administrator for the user ID and passcode. • If communications are encrypted, you must specify an address that starts with "https" instead of "http"...
Page 445: 13 Appendix
13 Appendix This chapter contains a glossary of terms used in this guide. Glossary............................446...
Page 446: Glossary
13 Appendix Glossary Term Description 420 x 297 mm paper 297 x 210 mm paper 210 x 148 mm paper Alias An alternative name of the machine's e-mail address. For example, when the e-mail address for the machine is internet_fax@mb1.abc.example.com, you can use internet_fax@example.com (alias) to reach the same location.
Page 447 Glossary Term Description Default Screen A screen displayed on the touch screen immediately after switching the power on, or pressing the <Clear All> button. The screen is also displayed when the Auto Clear feature is used. Default Value A factory default value, or a value set in the System Administration mode.
Page 448 13 Appendix Term Description F Code A transmission method defined by Communications and Information Network Association of Japan (CIAJ) for use of T.30 sub-addresses standardized by ITU-T. Between the machines with the F Code feature, including those manufactured by other companies, various features making use of F Code can be used.
Page 449 Glossary Term Description Machine Ready Tone A tone produced when the status of the machine changes from standby to ready, such as when the power is switched on. MIME Type Multipurpose Internet Mail Extension. A method for determining what kind of data was received by e- mail.
Page 450 13 Appendix Term Description Recipient The person or terminal you send a document to "Dialing" indicates the operation of entering a recipient's telephone number. For Internet Fax, this refers to the recipient's e-mail address. Remote Terminal A terminal with which you want to communicate. This is a general term for terminals such as telephones, facsimile machines and personal computers.
Page 451 Glossary Term Description Status Display Code A code that indicates the machine status. When an error occurs on the machine, a status display code appears on the touch screen. Store In this guide, it is referred to as scanning an image of a document and saving the image on the machine.
Page 452 13 Appendix...
Page 453: Index
Index Index Symbols broadcast send ...........183 browse..................313 + Add ...................202 build job..................160 Numerics 1 staple (simple copy)............108 C (clear) button ................82 10BASE-T/100BASE-TX connector ........65 C3 finisher ..................71 2 pages per side (simple copy).......... 107 C3 finisher with booklet maker ..........71 2 sided book copying ............
Page 454 Index erasing the background color of documents ....333 data indicator ................82 error indicator ................82 delay start ................. 228 error terminations ..............423 delayed print ................410 exit 2 tray ..................64 delayed print (print driver) ..........427 EXT.LINE ..................68 delete outside/delete inside..........167 deleting charge print jobs...........
Page 455 Index locking casters ................64 log in/out button ...............81 IC card reader ................84 login information field ............87 ID card copy ................158 login name ................348 image enhancement............. 334 low power mode ................79 image options................333 image rotation................. 130 image shift ................127 machine components ..............64 importing scanned data ............
Page 456 Index original type ............200 punching ..................155 originals..................120 push-button power switch ..........64 output format................132 output tray...................71 quality/file size ................ 344 pages per sheet (N-Up) (print driver) ......427 pages per side............... 137 read receipts................344 paper clip tray................84 rear right cover ................65 paper supply................
Page 457 Index Secondary Ethernet interface connector (optional) ...65 specifying the scanning resolution........199 secure print ................404 speed dial button ..............82 secure print (print driver)............. 427 speed dialing ................207 secure watermark ..............148 split send..................345 segment separators............... 162 standard size ..............220 selecting a file format for output data......
Page 458 Index Tray 1 .....................64 user name.................. 316 Tray 2 .....................64 Tray 3 ..................64 Tray 4 ..................64 variable size ................339 Tray 5 (Bypass)................64 VoIP gateway ............. 189 Tray 6 .....................69 Tray 6 top cover.................69 tray attachment..............70 tri-fold output tray..............71 watermark ................. 146 tri-fold output tray button.............71 watermark (print driver) ............

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Fuji Xerox ApeosPort-V 5070 User Manual

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