Configuring Administrator Authentication; Administrators; User Administrator - Ricoh Aficio SP 5200DN Operation And Use Manual

2. Configuring Administrator
Authentication
This chapter describes authentication for administrators and its application.

Administrators

Administrators manage user access to the printer and various other important functions and settings.
When controlling access using the authentication method specified by an administrator, select the printer's
administrator, enable the authentication function, and then use the printer.
The administrators manage access to the allocated functions, and users can use only the functions they are
permitted to access. When the authentication function is enabled, the login user name and login password
are required in order to use the printer. The roles of user administrator, machine administrator, network
administrator, and file administrator can be assigned to separate administrators. Sharing administrator
tasks eases the burden on individual administrators while also reducing the possibility of unauthorized
access and operations. Multiple administrator roles can be assigned to one administrator, and one role
can also be shared by more than one administrator. You can also specify a supervisor who can change
each administrator's password. Administrators are limited to managing the printer's settings and controlling
user access, so they cannot use normal functions such as printing. To use such functions, the administrator
must be registered as an ordinary user in the Address Book and log in as that user.
For details about specifying a login user name and password, see p.35 "Specifying Login User Name
and Login Password".
For instructions on registering the administrator, see p.24 "Registering the Administrator", and for
instructions on changing the administrator's password, see p.143 "Supervisor Operations". For details on
Users, see p.27 "Users".
• If user authentication is not possible because of a problem with the hard disk or network, you can use
the printer by accessing it using administrator authentication and disabling user authentication. Do
this if, for instance, you need to use the printer urgently.

User Administrator

This is the administrator who manages personal information in the Address Book.
A user administrator can register/delete users in the Address Book or change users' personal information.
Users registered in the Address Book can also change and delete their own information.
If any of the users forget their password, the user administrator can delete it and create a new one, allowing
the user to access the printer again.
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