Security Measures Provided By This Printer; Using Authentication And Managing Users; Ensuring Information Security - Ricoh Aficio SP 5200DN Operation And Use Manual

1. Getting Started

Security Measures Provided by this Printer

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Using Authentication and Managing Users

Enabling Authentication
To control administrators' and users' access to the printer, perform administrator authentication and
user authentication using login user names and login passwords. To perform authentication, the
authentication function must be enabled. For details about authentication settings, see p.22
"Enabling Administrator Authentication".
Specifying Authentication Information to Log in
Users are managed using the personal information registered in the printer's Address Book.
By enabling user authentication, you can allow only people registered in the Address Book to use the
printer. Users can be managed in the Address Book by the user administrator. For information on
specifying information to log in, see p.33 "Basic Authentication".
Specifying Which Functions are Available
This can be specified by the user administrator. Specify the functions available to registered users. By
making this setting, you can limit the functions available to users. For information on how to specify
which functions are available, see p.75 "Limiting Available Functions".

Ensuring Information Security

Printing confidential files
Using the Locked Print function, you can store files in the printer as confidential files and then print
them. You can print a file using the printer's control panel and collect it on the spot to prevent others
from seeing it. For details about printing confidential files, see p.57 "Printing a Confidential
Document".
Protecting Registered Information in the Address Book
You can specify who is allowed to access the data in the Address Book. You can prevent the data in
the Address Book being used by unregistered users.
To protect the data from unauthorized reading, you can also encrypt the data in the Address Book.
For details about protecting registered information in the Address Book, see p.61 "Protecting the
Address Book".
Managing Log Files
You can improve data security by deleting log files stored in the printer. By transferring the log files,
you can check the history data and identify unauthorized access.
To transfer the log data, Remote Communication Gate S is required. For details about managing log
files, see p.76 "Managing Log Files".
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