Ricoh SP C261SFNw Manuals

Manuals and User Guides for Ricoh SP C261SFNw. We have 1 Ricoh SP C261SFNw manual available for free PDF download: User Manual

Ricoh SP C261SFNw User Manual (444 pages)

Brand: Ricoh | Category: Printer | Size: 7.56 MB

Table of Contents
3
How to Find Information about Operations and Troubleshooting
13
Operating Manual (Printed)
13
Operating Manual (Digital Format)
13
How to Read this Manual
15
Introduction
15
Symbols Used in this Manual
15
Model-Specific Information
15
Disclaimer
16
Notes
16
Note to Administrator
17
List of Option
17
About IP Address
18
Guide to the Machine
19
Guide to Components
19
Exterior: Front View
19
Exterior: Rear View
21
Interior
23
Control Panel
24
Installing Option
27
Attaching Paper Feed Unit
27
How to Use the [Home] Screen
30
Displaying the [Home] Screen
30
Customizing the [Home] Screen
33
How to Customize the [Home] Screen
33
Adding to the [Home] Screen Shortcuts to Favorite Items
33
Changing the Order of Icons on the [Home] Screen
33
Deleting an Icon on the [Home] Screen
34
Registering Frequently Used Functions
35
Registering Functions in a Favorite Item
35
Recalling a Favorite Item
36
Deleting a Favorite Item
37
Displaying Frequently Used Modes Preferentially
38
Multi-Access
39
About Operation Tools
43
Entering Characters
44
Character Entry Display
44
Available Characters
45
Entering Text
45
Using RICOH Smart Device Connector
47
Connecting a Smart Device to the Machine Using NFC
48
Writing the Machine's Information to the NFC Tag with a Smart Device
48
Using the Application on a Smart Device by Using NFC
48
Paper Specifications and Adding Paper
49
Workflow for Loading Paper and Configuring Paper Sizes and Types
49
Loading Paper
50
Loading Paper into Tray1 and 2
50
Loading Paper into Bypass Tray
55
Loading Envelopes
56
Specifying Paper Type and Paper Size Using the Control Panel
59
Specifying the Paper Type
59
Specifying the Standard Paper Size
60
Specifying a Custom Paper Size
60
Specifying Paper Type and Paper Size Using Web Image Monitor
62
Specifying a Custom Paper Size
62
Specifying Paper Type and Paper Size Using the Printer Driver
63
When Using Windows
63
When Using os X
64
Supported Paper
65
Specifications of Paper Types
68
Non-Recommended Paper Types
74
Paper Storage
75
Print Area
75
Placing Originals
79
Placing Originals on the Exposure Glass
79
Placing Originals in the Auto Document Feeder
79
About Originals
80
Printing Documents
83
What You Can Do with the Printer Function
83
Configuring Option Settings for the Printer
84
Conditions for Bidirectional Communication
84
If Bidirectional Communication Is Disabled
84
Displaying the Printing Preferences Dialog Box
86
Displaying the Printing Preferences Dialog Box from the [Start] Menu
86
Displaying the Printing Preferences Dialog Box in an Application
86
Basic Operation of Printing
88
If a Paper Mismatch Occurs
89
Canceling a Print Job
89
Printing Confidential Documents
91
Storing a Locked Print File
91
Printing a Locked Print File
92
Deleting a Locked Print File
93
Direct Printing from a Digital Camera (Pictbridge)
95
What Is Pictbridge
95
Pictbridge Printing
95
What Can be Done on this Machine
96
Exiting Pictbridge
96
When Pictbridge Printing Does Not Work
97
Printing with Mopria
99
Using Various Print Functions
100
Print Quality Functions
100
Print Output Functions
101
Copying Originals
103
What You Can Do with the Copier Function
103
Copier Mode Screen
104
Basic Operation of Copying
106
Canceling a Copy
107
Making Enlarged or Reduced Copies
109
Specifying Reduce/Enlarge
110
Copying Single-Sided Originals with 2-Sided and Combined Printing
111
Specifying Combined and 2-Sided Copies
114
Copying 2-Sided Originals with 2-Sided and Combined Printing
116
Duplex Copying Using the ADF
117
Duplex Copying Manually Using the Exposure Glass
119
Copying an ID Card
121
Specifying Scan Settings for Copying
124
Adjusting Image Density
124
Selecting the Document Type According to Original
124
Scanning Originals
127
What You Can Do with the Scanner Function
127
Scanner Mode Screen
128
Registering Scan Destinations
130
Modifying Scan Destinations
136
Deleting Scan Destinations
136
Testing Transmission
137
Basic Operation of Scan to Folder
139
Printing the Check Sheet
139
Confirming the User Name and Computer Name
140
Creating a Shared Folder on a Computer
142
Specifying Access Privileges for the Created Shared Folder
144
Registering a Shared Folder in the Machine's Address Book
144
Send Scanned Files to a Shared Folder
145
Basic Operation of Scan to E-Mail
148
Configuring SMTP and DNS Settings
148
Registering Destination E-Mail Addresses to the Address Book
149
Sending Scanned Files by E-Mail
149
Basic Operation of Scan to FTP
152
Configuring FTP Server Settings
152
Sending Scanned Files to an FTP Server
152
Specifying the Scan Destination Using [Resend]
155
Basic Procedures for Saving Scan Files on a USB Flash Memory Device
156
Basic Operation for RICOH Scan Utility
159
Preparations for Using RICOH Scan Utility
159
Using Ricoh Scan Utility to Scan to a Computer
159
Using RICOH SP C260 Series Scan to Scan from a Smart Device
162
Basic Operation for TWAIN Scanning
164
Using TWAIN Scanner
164
TWAIN Scanning
164
Settings You Can Configure in the TWAIN Dialog Box
165
Basic Operation for WIA Scanning
167
Basic Operation for ICA Scanning
168
Installing the ICA Driver
168
Using ICA Scanner
168
ICA Scanning
168
Settings You Can Configure in the ICA Dialog Box
169
Using SANE Scanning
171
Specifying Scan Settings for Scanning
172
Specifying the Scanning Size According to the Size of the Original
172
Adjusting Image Density
173
Specifying Resolution
174
Sending and Receiving a Fax
177
What You Can Do with the Fax Function
177
Fax Setting Workflows
178
Fax Mode Screen
179
Setting the Date and Time
181
Registering Fax Destinations
182
Registering Fax Destinations Using the Control Panel
182
Registering Fax Destinations Using Web Image Monitor
184
Preventing Transmission to the Wrong Destination
186
Sending a Fax
188
Selecting Transmission Mode
188
Internet Fax Transmission
189
Basic Operation for Sending a Fax
190
Canceling a Transmission
192
Specifying the Fax Destination
194
Useful Sending Functions
197
Specifying Scan Settings for Faxing
199
Using the Fax Function from a Computer (LAN-Fax)
202
Basic Operation for Sending Faxes from a Computer
202
Configuring Transmission Settings
204
Configuring the LAN-Fax Address Book
204
Editing a Fax Cover Sheet
207
Receiving a Fax
208
Selecting Reception Mode
208
Receiving an Internet Fax
212
Forwarding or Storing Faxes in Memory
214
Receiving or Rejecting Faxes from Special Senders
218
Lists/Reports Related to Fax
220
Configuring the Machine Using the Control Panel
221
Basic Operation
221
Menu Chart
222
Copier Features Settings
223
Scanner Features Settings
228
Fax Features Settings
230
Address Book Settings
239
System Settings
240
Printer Features Settings
248
Paper Settings
252
Administrator Tools Settings
257
Printing Lists/Reports
265
Printing the Configuration Page
265
Types of Lists/Reports
265
Network Settings
267
Configuring the Machine Using Utilities
271
Available Setting Functions Using Web Image Monitor
271
Using Web Image Monitor
272
Displaying Top Page
273
Changing the Interface Language
274
Checking the System Information
275
Status Tab
275
Counter Tab
276
Machine Information Tab
279
Configuring the System Settings
280
Sound Volume Adjustment Tab
280
Tray Paper Settings Tab
280
Copier Tab
284
Fax Tab
284
Priority Tray Tab
286
Toner Saving Tab
287
I/O Timeout Tab
287
Black-And-White Print Priority Tab
288
Registering Destinations
289
Registering Fax Special Senders
290
Restricting Machine Functions According to User
291
Enabling the User Restriction Settings
291
When Machine Functions Are Restricted
295
Configuring the Network Settings
297
Network Status Tab
297
Ipv6 Configuration Tab
298
Network Application Tab
298
DNS Tab
299
Auto E-Mail Notification Tab
300
SNMP Tab
301
SMTP Tab
302
POP3 Tab
303
Internet Fax Tab
303
Wireless Tab
304
Configuring the Ipsec Settings
307
Ipsec Global Settings Tab
307
Ipsec Policy List Tab
307
Printing Lists/Reports
311
Configuring the Administrator Settings
312
Administrator Tab
312
Reset Settings Tab
312
Backup Setting Tab
313
Restore Setting Tab
314
Set Date/Time Tab
314
Energy Saver Mode Tab
315
PCL6 Mode
316
Maintaining the Machine
317
Replacing the Print Cartridge
317
Replacing the Waste Toner Bottle
322
Replacing a Component
328
Replacing the Intermediate Transfer Unit
328
Replacing the Fusing Unit and Transfer Roller
328
Cautions When Cleaning
329
Cleaning the Toner Density Sensor
330
Cleaning the Friction Pad and Paper Feed Roller
332
Cleaning the Registration Roller and Paper Tray
335
Cleaning the Exposure Glass
338
Cleaning the Auto Document Feeder
339
Moving and Transporting the Machine
341
Disposal
342
Where to Inquire
342
10. Troubleshooting
343
Error and Status Messages on the Screen
343
Removing Paper Jams
353
Removing Printing Jams
353
Removing Scanning Jams
361
When You Cannot Print Test Page
364
Paper Feed Problems
365
Print Quality Problems
368
Checking the Condition of the Machine
368
Checking the Printer Driver Settings
369
Printer Problems
371
When You Cannot Print Properly
371
When You Cannot Print Clearly
375
When Paper Is Not Fed or Ejected Properly
378
Other Printing Problems
379
Copier Problems
380
When You Cannot Make Clear Copies
380
When You Cannot Make Copies as Wanted
381
Scanner Problems
382
When You Cannot Browse the Network to Send a Scan File
382
When Scanning Is Not Done as Expected
382
Fax Problems
383
When You Cannot Send or Receive Fax Messages as Wanted
383
When an Error Is Notified Via a Report or E-Mail
386
Error Code
388
Common Problems
393
Configuring Network Settings Using os
395
Connecting the Machine to a Wired Network
395
Using a USB Cable
395
Using an Ethernet Cable
396
Connecting the Machine to a Wireless Network
398
Installing the Printer Driver
398
Using the Wi-Fi Setup Wizard
398
Using the WPS Button
400
Using a PIN Code
401
12. Appendix
403
Transmission Using Ipsec
403
Encryption and Authentication by Ipsec
403
Security Association
404
Encryption Key Exchange Settings Configuration Flow
405
Specifying Encryption Key Exchange Settings
405
Specifying Ipsec Settings on the Computer
406
Enabling and Disabling Ipsec Using the Control Panel
408
Notes about the Toner
409
Specifications of the Machine
410
General Function Specifications
410
Printer Function Specifications
412
Copier Function Specifications
413
Scanner Function Specifications
415
Fax Function Specifications
416
Paper Feed Unit TK1220
418
Consumables
420
Print Cartridge
420
Waste Toner Bottle
423
Information for this Machine
424
User Information on Electrical & Electronic Equipment (Mainly Europe and Asia)
424
Note for the Battery And/Or Accumulator Symbol (for EU Countries Only)
425
Environmental Advice for Users (Mainly Europe)
425
Notice to Wireless LAN Interface Users (Mainly Europe)
426
Notes to Users Regarding Facsimile Unit (New Zealand)
426
Notes to Users in the State of California (Notes to Users in USA)
427
Notes to Users in the United States of America
427
Notes to Canadian Users of Wireless Devices
429
Notes to Canadian Users Regarding Facsimile Unit
430
Remarques À L'attention des Utilisateurs Canadiens
430
ENERGY STAR Program
431
Saving Energy
431
Trademarks
433
Index
437

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Ricoh SP C261SFNw User Manual (444 pages)

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