Groups - Ricoh 3245e Operating Instructions Manual

Chapter2 Page 52 Thursday, January 27, 2000 1:54 PM
Sending a Fax Message
E
Press the < < or >
< <
destination then press [OK].
2
Note
If the list does not contain the
desired
[ Prev.] or [ Next].
If you make a mistake, press the
{Clear/Stop} key to try again.
If you wish to dial another des-
tination, press [Add] and dial an-
other fax number.
F
Press the { { { { Start} } } } key.

Groups

If you frequently send the same mes-
sage to more than one place, program
these numbers into a Group. Then
you can send the messages to all the
destinations in that Group with just a
few keystrokes. You can also pro-
gram a name for the Group (for exam-
ple, "Branch Offices") which will be
displayed before you press the {Start}
key.
Preparation
You need to program the Groups.
P.144 "Registering Groups"
Limitation
A Quick Dial programmed with a
Group cannot be used for other
functions.
Groups can only be used for Mem-
ory Transmission; they cannot be
used for Immediate Transmission.
If you do not assign Groups to a
Quick Dial key, you need to have
stored the Group function in a
52
> key to select the
> >
destination, press
User Function key beforehand in
order to access them.
Note
Groups are only available with
Memory Transmission.
To check the contents of the
Groups, print the list.
You can program up to 9 Groups.
You can store up to 256 destina-
tions in a Group (up to 500 destina-
tions with optional Fax Function
Upgrade Unit installed). If a Quick
Dial or Speed Dial is registered in
two Groups, it takes up the space
of one destination. If the total num-
ber of dials exceeds 256 (up to 500
destinations with optional Fax
Function Upgrade Unit installed),
you cannot specify anymore.
Groups can contain Transfer Sta-
tion codes, but note that these
Groups cannot be used for normal
transmission because the Transfer
Station codes are not dialable num-
bers. P.196 "Multistep Transfer"
A
Set your original and select any
scan settings you require.
B
Specify the Group in one of the
following ways:
• Press the Quick Dial key in
which the Group
grammed.
is pro-