Summary of Contents for Thermo Scientific DCS4
- Page 1 EPD/MHB/61063/000 Access Control Workstation Thermo Fisher Scentific A Guide to Using DCS4 January 2012...
- Page 2 PARTY, WITHOUT THE PRIOR WRITTEN CONSENT OF THERMO FISHER SCIENTIFIC. Thermo Fisher Scientific Bath Road, Beenham, Reading, Berkshire, UK RG7 5PR Tel: 0118 971 2121 Fax: 0118 971 2835 A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific...
- Page 3 This manual was produced using ComponentOne Doc-To-Help™. Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation...
- Page 5 Using the ACW for RCA Exit ..............5-1 Introduction to the RCA Exit Process ..................5-1 Note regarding the display of Worker details at the ACW ..........5-1 The RCA Exit Process .........................5-2 Selecting the Exit Process ....................5-2 Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation...
- Page 6 Has Worker been Briefed ....................9-5 Mailbox Message ........................9-6 Loading the Task into the EPD ...................9-7 Notes regarding Error Messages during the Load Tasks Process ........9-9 Chapter 10 Glossary of Terms ................10-1 A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific...
- Page 7 Issue: 1.78 Contents Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation...
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Page 9: Chapter 1 How To Use This Manual
How to use this manual Chapter 1 DCS4 Manuals There are five Guides to Using DCS4 covering different aspects of usage and are described below: Access Control Workstation EPD/MHB/61063/000 details how to use the Access Control Workstation (ACW) for Entry, Task Transfer and Exits from the Radiologically Controlled Areas (RCA). -
Page 10: Other Manuals
9-1) describes how the worker is able to load additional tasks into the EPD for use with other hardware. Other Manuals For details about other manuals for DCS4, see DCS4 Manuals (page 1-1). Other manuals for the EPD System and software exist with the following part numbers: ... -
Page 11: Terms And Conventions
Type tells you specific information to type on the keypad. Enter is a term referring to information that cannot be expressed with specific instructions. For example "Enter your ID Code". Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation... -
Page 13: Chapter 2 Introduction To Dcs4
EPD into an Access Control Workstation, and the actual radiation recorded by the EPD is added to the worker’s records in the Dose Control System database. The EPD is cleared, ready for another worker to use it. Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation... -
Page 14: Worker Access Flowchart
Control Workstation Transfer Process Enter Worker Details System writes EPD data to database Return EPD to rack Green screen ? There is a problem: follow the instructions on screen A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific... -
Page 15: Epd Displays, Alarms And Controls
In normal use, this shows the Hp dose measured since entry to the RCA, with an alternating half-moon “heartbeat” showing that it is working. If an alarm has been triggered, it shows which threshold has been exceeded. Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation... - Page 16 IRDA situated at either side of the button. The set-up for EPD Mk2 can be programmed using the “Easy EPD” program or the "EMDS2" program described in separate manuals (see Other Manuals (page 1-2) for details). A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific...
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Page 17: Chapter 3 Introduction To The Access Control Workstation
Hand for the Task they are to do, sets up the Alarm Thresholds in their EPD and records the start of their visit to the RCA. Refer to A Guide to Using DCS4 System Modes Ref No. EPD/MHB/61067/000 for Using the ACW for RCA Entry in Exercise or Emergency mode. - Page 18 RCA or exiting the RCA (depending on whether the system has a record of the user in the RCA or not). The Entry or Exit Modes are as described above. A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific...
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Page 19: Using The Acw Keypad And Reader
Note: Selection is made using the arrow keys on the keypad and pressing the ‘ENT’ key when the selection is made. In the example below, the Exit process will be selected. Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation... - Page 20 Checks is the Entry Status of the ACW, On or Off Issue number of the DCS4 system See A Guide to Using DCS4 ACW Manager Ref No. EPD/MHB/61064/000 for details of setting up of these options. A Guide to Using DCS4 Access Control Workstation...
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Page 21: Disabled Acw
Operational Mode OR the ACW is working in Local Mode. If Emergency Mode has been selected, the ACW screen System Status Mode shall be outlined in RED, Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation... -
Page 22: Network Connections
PURPLE, If the ACW is working in Normal Mode, the ACW screen shall be outlined in WHITE. See A Guide to Using DCS4 System Modes Ref No. EPD/MHB/61067/000 for more information regarding Operational Modes. If the ACW is working in On-line Mode and is able to... -
Page 23: Inserting The Epd
Status Mode (see above), If the ACW is unable to communicate with the Server, the ACW screen shall be outlined in YELLOW. See A Guide to Using DCS4 ACW Manager Ref No. EPD/MHB/61064/000 for more information regarding Local and On-Line Modes. -
Page 25: Chapter 4 Using The Acw For Rca Entry
PIN during the Exit Process) Display Dose on Issue Worker Prompt Type Task Prompt Type Note: See A Guide to Using DCS4 ACW Manager Ref No. EPD/MHB/61064/000 and A Guide to Using DCS4 System Administrator Ref No. EPD/MHB/61065/000 for further information If an error occurs or an Entry fails the ACW will display an error message. -
Page 26: Note Regarding The Display Of Worker Details At The Acw
Worker’s name will be displayed as follows: Throughout this manual, the Initials option has been set. See A Guide to Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000 for further information. A Guide to Using DCS4 Access Control Workstation... -
Page 27: Selecting The Entry Process
The Entry Process is initiated by inserting an EPD into the ACW. If the EPD cannot be read, an error message is displayed: Read EPD Error Messages Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation... -
Page 28: Identifying The Worker
If the Primary ID is entered through the keypad, the following screen will appear echoing the characters as they are typed in: Note: The System Administrator can disable the keypad entry of the Primary ID. See A Guide to Using DCS4 System Administrator Ref No. EPD/MHB/61065/000 for more information. - Page 29 Entering Secondary ID If the Secondary ID option is enabled in the System Setup (see A Guide to Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000), the Worker shall be asked to confirm their identity by entering their Secondary ID (see Notes regarding Worker Prompt Types (page 4-7)).
- Page 30 Note: The System Administrator can disable the keypad entry of the Second ID. See A Guide to Using DCS4 System Administrator Ref No. EPD/MHB/61065/000 for more information. The System Note that the picture above displays the Worker’s Secondary...
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Page 31: Notes Regarding Worker Prompt Types
The System Administrator is able to set the type of Worker ID Prompt for the Worker in the System Setup (see A Guide to Prompt Types Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000) or in the Configuration program (see A Guide to Using DCS4 ACW Manager Ref No. -
Page 32: Notes Regarding Worker Id Input
COTAG badge or by swiping a Security Badge through the bar- input code scanner on the ACW. These options are selected in the System setup. See A Guide to Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000 for more information. -
Page 33: Escort Details
Escort Details Note that if the Same Task for Escort/Escortee option is enabled in the System Setup (see A Guide to Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000), the Worker's Task details will become the same as the Escort's... - Page 34 Note: The System Administrator can disable the keypad entry of the PIN. See A Guide to Using DCS4 System Administrator Ref No. EPD/MHB/61065/000 for more information. The System Note that the picture above displays the Escort’s Secondary ID.
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Page 35: Present The Legal Badge
Legal Badge Error Message the following error message will be displayed and entry shall be denied: The Worker is now prompted for their Task details. Identifying the Task Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation 4-11... - Page 36 If the Task ID is invalid or inactive you will be informed that the Task ID is invalid and the system will advise you to re- insert your EPD. 4-12 A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific...
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Page 37: Notes Regarding Task Prompt Types
Prompt Types DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000) or in the Configuration program (see A Guide to Using DCS4 ACW Manager Ref No. EPD/MHB/61064/000). Prompt Mode If the Task Prompt is set to Prompt in the System Setup, the Worker enters their Task ID directly. -
Page 38: Notes Regarding Task Id Input
COTAG badge reader or by swiping a Security Badge through input the bar-code scanner on the ACW. These options are selected in the System setup (see A Guide to Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000 for more information). -
Page 39: Mailbox Message
Worker selects 'No', entry shall be denied as follows: If a mailbox message has been created for the selected, the Mailbox Message message is displayed as follows: Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation 4-15... -
Page 40: Issuing The Epd
In this case, the Entry Process will be terminated and the worker shall not be allowed to re-enter the RCA until his entry rights have been returned. See A Guide to Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000 for instructions on how to restore a workers entry rights. - Page 41 Note: If an Audio Card is fitted to the ACW then an audible message of confirmation will also be given: See A Guide to Using DCS4 ACW Manager Ref No. EPD/MHB/61064/000 for further information about setting up the audio messages.
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Page 42: Notes Regarding Error Messages During The Entry Process
Using DCS4 System Administrator Ref No. EPD/MHB/61065/000 for further information). To assist the Health Physicist in identifying the problem, make a note of the Error Number (in brackets). 4-18 A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific... -
Page 43: Chapter 5 Using The Acw For Rca Exit
EPD. Note: The System Administrator is also able to configure the type of Worker prompt (see A Guide to Using DCS4 ACW Manager Ref No. EPD/MHB/61064/000 and A Guide to Using DCS4 System Administrator Ref No. EPD/MHB/61065/000 for further information). -
Page 44: The Rca Exit Process
4. If the RCA Escorts option is enabled in the System Setup AND Escort Required is enabled for the Worker (see A Guide to Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000), the Escort Details are checked – see Escort Details (page 5-5). -
Page 45: Epd Prompt
If the No Primary ID required on Exit is enabled as a Identifying the Worker Configuration option (see A Guide to Using DCS4 ACW Manager Ref No. EPD/MHB/61064/000), the Worker's Primary ID is read directly from information stored in the EPD. - Page 46 If the Primary ID is entered through the keypad, the following screen will appear echoing the characters as they are typed in: Note: The System Administrator can disable the keypad entry of the Primary ID. See A Guide to Using DCS4 System Administrator Ref No. EPD/MHB/61065/000 for more information.
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Page 47: Escort Details
Health Physics: Escort Details The Worker must exit before the Escort. Escort Error Message If the Escort attempts to exit before the Worker, the following error message is displayed: Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation... -
Page 48: Reading Dose Profile
EPD/MHB/61066/000) Always Collect Dose Profile is enabled for the Task (only in On-Line Mode) (see To setup Task Alarm data for a specified Task in A Guide to Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000) There is a problem with the EPD ... - Page 49 Note: If an Audio Card is fitted to the ACW then an audible message of confirmation will also be given: See A Guide to Using DCS4 ACW Manager Ref No. EPD/MHB/61064/000 for further information about setting up the audio messages.
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Page 50: Notes Regarding Error Messages During The Exit Process
RCA until the Alert has been cleared by a Health Physicist. See RCA Access Alerts in A Guide to Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000. A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific... -
Page 51: Chapter 6 Using The Acw For Task Transfer
Task ID. Note: The System Administrator is also able to configure the type of Worker and Task prompt. See A Guide to Using DCS4 ACW Manager Ref No. EPD/MHB/61064/000 and A Guide to Using DCS4 System Administrator Ref No. -
Page 52: Note Regarding The Display Of Worker Details At The Acw
System Configuration tab of the System Setup screen, the Worker’s name will be displayed as follows: Throughout this manual, the Initials option has been set. See A Guide to Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000 for further information. Selecting the Transfer... -
Page 53: Epd Prompt
ACW keypad, this reinstates you under the old Task ID. Read Error Messages If the EPD cannot be read, an error message is displayed: Identifying the Worker The Worker is now prompted for their Worker details: Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation... - Page 54 If the Primary ID is entered through the keypad, the following screen will appear echoing the characters as they are typed in: Note: The System Administrator can disable the keypad entry of the Primary ID. See A Guide to Using DCS4 System Administrator Ref No. EPD/MHB/61065/000 for more information.
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Page 55: Displaying The Dose
If the ACW is in Local Mode, the Shift Dose is blank. Select the Enter button to move to the next window (or wait for the automatic timeout). Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation... -
Page 56: Escort Details
Note: The System Administrator can disable the keypad entry of the Primary ID. See A Guide to Using DCS4 System Administrator Ref No. EPD/MHB/61065/000 for more information. A Guide to Using DCS4 Access Control Workstation... - Page 57 Note: The System Administrator can disable the keypad entry of the PIN. See A Guide to Using DCS4 System Administrator Ref No. EPD/MHB/61065/000 for more information. Note that the picture above displays the Escort’s Secondary ID.
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Page 58: Identifying The New Task
If the Task ID is invalid or inactive you will be informed that the Task ID is invalid and the system will advise you to re- insert your EPD. A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific... -
Page 59: Has Worker Been Briefed
If the Worker selects 'No', transfer shall be denied as follows: Mailbox Message If a mailbox message has been created for the selected, the message is displayed as follows: Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation... -
Page 60: Reading Dose Profile
EPD/MHB/61066/000) Always Collect Dose Profile is enabled for the Task (only in On-Line Mode) (see To setup Task Alarm data for a specified Task in A Guide to Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000) There is a problem with the EPD ... -
Page 61: Clearing And Re-Issuing The Epd
Using DCS4 ACW Manager Ref No. EPD/MHB/61064/000) When the EPD has been successfully cleared and re-issued, the following Issue message is displayed indicating that the user may proceed: Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation 6-11... -
Page 62: Notes Regarding Error Messages During The Transfer Process
EPD/MHB/61066/000 If an Audio Card is fitted to the ACW then an audible message of confirmation will also be given: See A Guide to Using DCS4 ACW Manager Ref No. EPD/MHB/61064/000 for further information about setting up the audio messages. -
Page 63: Chapter 7 Using The Acw For Dose Display
If Display Forename1 instead of Initials at ACW is NOT ticked on the System Configuration tab of the System Setup screen, the Worker’s name will be displayed as follows: Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation... -
Page 64: Selecting The Dose Display Process
Using the ACW for Dose Display Issue: 1.78 Throughout this manual, the Initials option has been set. See A Guide to Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000 for further information. Selecting the Dose Display Select the Dose Display Process from the menu using the Up/Down buttons and ‘ENT’. -
Page 65: Dose Display In On-Line Mode
Note that the Shift Dose is displayed if enabled in the System Setup; otherwise, this field is blank (see A Guide to Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000). This screen remains displayed for a few seconds and then reverts to the Enter Primary ID screen. -
Page 66: Dose Display In Local Mode
Using DCS4 System Administrator Ref No. EPD/MHB/61065/000 for further information). To assist the Health Physicist in identifying the problem, make a note of the Error Number (in brackets). A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific... -
Page 67: Chapter 8 Using The Acw For Changing Pin
System Configuration tab of the System Setup screen, the Worker’s name will be displayed as follows: Throughout this manual, the Initials option has been set. See A Guide to Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000 for further information. Thermo Fisher Scientific... -
Page 68: Selecting The Change Pin Process
The System Administrator can disable the keypad entry of the Primary ID. See A Guide to Using DCS4 System Administrator Ref No. EPD/MHB/61065/000 for more information. If the Primary ID is invalid or inactive you will be informed... -
Page 69: Entering Current Pin
The Worker is now prompted for their new PIN details. The PIN is always displayed as asterisks and not as characters. The Worker is prompted to re-enter the new PIN Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation... -
Page 70: Notes Regarding Error Messages During The Change Pin Process
Using DCS4 System Administrator Ref No. EPD/MHB/61065/000 for further information). To assist the Health Physicist in identifying the problem, make a note of the Error Number (in brackets). A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific... -
Page 71: Chapter 9 Using The Acw For Loading Tasks Into The Epd
Identifying the Task (page 9-4). 5. If the Confirm Task Accept option is enabled in the System Setup (see A Guide to Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000), the Worker Briefed message is displayed – see Has Worker been Briefed (page 9-5). -
Page 72: Note Regarding The Display Of Worker Details At The Acw
Worker’s name will be displayed as follows: Throughout this manual, the Initials option has been set. See A Guide to Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000 for further information. Select the Load Tasks from the menu using the Up/Down Selecting the Load Tasks buttons and ‘ENT’. -
Page 73: Identifying The Worker
If the Primary ID is entered through the keypad, the following screen will appear echoing the characters as they are typed in: Note: The System Administrator can disable the keypad entry of the Primary ID. See A Guide to Using DCS4 System Administrator Ref No. EPD/MHB/61065/000 for more information. -
Page 74: Identifying The Task
Notes regarding Task Entering the Task Number Prompt Types (page 4-13)). The Worker enters their Task ID according to the System Setup (see Notes regarding Task ID Input (page 4-14)). A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific... -
Page 75: Has Worker Been Briefed
Task ID is invalid and the system will advise you to re- insert your EPD. Has Worker been Briefed If the Confirm Task Accept option is enabled, the Worker shall be asked if they have been fully briefed, as follows: Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation... -
Page 76: Mailbox Message
If the Worker selects 'Yes', the Entry Process shall continue. If the Worker selects 'No', entry shall be denied as follows: If a mailbox message has been created for the selected, the Mailbox Message message is displayed as follows: A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific... - Page 77 In this case, the Entry Process will be terminated and the worker shall not be allowed to re-enter the RCA until his entry rights have been returned. See A Guide to Using DCS4 Data Management and Reporting Ref No. EPD/MHB/61066/000 for instructions on how to restore a workers entry rights.
- Page 78 If a Task ID is selected that linked to a Mailbox message that has Lockout Worker ticked, the following message is displayed and the worker will be denied entry: A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific...
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Page 79: Notes Regarding Error Messages During The Load Tasks Process
Using DCS4 System Administrator Ref No. EPD/MHB/61065/000 for further information). To assist the Health Physicist in identifying the problem, make a note of the Error Number (in brackets). Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation... - Page 81 Current Status Field on Personal Details table to define the Status of the Worker Derived Air Concentration – a measurement of airborne radioactivity Dose Assessment Service Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation 10-1...
- Page 82 Dose Rate The rate at which an individual receives ionising radiation. The EPD measures Dose Rate. See Alarm Threshold Dosemeter See EPD (Electronic Personal Dosemeter) 10-2 A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific...
- Page 83 The electronic devices carried by Workers to measure dose. Dosemeter EPD Maintenance Database System - Thermo Product Name EMDS Emergency Mode Mode of running DCS4 when an Emergency occurs Emergency TLD TLD used during Emergency Employees Individuals who belong to Departments which have ID...
- Page 84 Offline, which is the term used when network communication has been broken. Manager Workstation A PC running utility programs and other software to manage the complete Dose Control System 10-4 A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific...
- Page 85 Oracle Corporation - supplier of the Oracle RDBMS Personal Computer Passive Dosimetry Service Personal Electronic Dosemeter Penetrating Dose Personal radiation dose equivalent at a depth of 10mm of tissue. (Hp) Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation 10-5...
- Page 86 Structured Query Language. Personal dose equivalent at a depth of 0.07mm of soft tissue. Superficial Dose Personal radiation dose equivalent at a depth of 0.07mm of Superficial Dose (Hs) tissue. 10-6 A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific...
- Page 87 RCA. What You See Is What You Get. When the screen display WYSIWYG closely matches the printed output. Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation 10-7...
- Page 88 Glossary of Terms Issue: 1.78 Year 2000 See Dose Credit Yearly Credit Year To Date NOTE: The system reports use milli-Sieverts, but EPDs display micro-Sieverts (uSv). 10-8 A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific...
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Page 89: Loading The Task Into The Epd
Exit Process Group Mode 4-13 Notes regarding Error Messages during the Load Tasks Process Notes regarding Error Messages Has Worker been Briefed during the Transfer Process 14, 6-9, 9-5 6-12 Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation... - Page 90 Selecting the Dose Display Process Selecting the Entry Process Selecting the Exit Process Selecting the Load Tasks Process Selecting the Transfer Process System Status Mode Task Error Messages 4-12, 6- 8, 9-5 A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific...