Overview Of The Accounting Feature; Turning On Accounting (If Available) - Pitney Bowes dm475m series Operator's Manual

11 • Departmental (Standard) Accounting

Overview of the Accounting Feature

If your model has the departmental accounting feature, you can
setup your system to track postage costs incurred by individuals or
departments in your organisation (e.g., Engineering, Sales, etc.).
The number of accounts available on your system is based on the
amount purchased or supplied with your model. Your system stores the
following information for each account:
• A name up to 15 alphanumeric characters long.
• An account number.
• The count total. This is the total number of pieces of mail
charged to an account since it was last cleared.
• The value total. This is the total amount of postage charged to an
account since it was last cleared.
• An account password
The maintenance of your accounts is done through options on the
Accounts menu, accessible by pressing Options and the selecting
"Accounts".
Each Accounts menu option is discussed in this chapter.

Turning On Accounting (if available)

If you have the Accounting option, follow the steps below to turn on
the accounting feature.
1. At the home screen, press Options.
2. Select "Accounts".
3. If the supervisor password is enabled, you will be prompted to
enter it and select "OK" to continue.
4. When prompted, select "Account Type: .....".
5. Select "Standard".
• If no accounts are present on the system, you will be notified
that you need to have at least one account in order to use
accounting. Select "Create an Account" to continue. Go to
step 5 in Creating an Account in this chapter to create a new
account.
• If accounts are present on the system, the Accounts screen
will appear.
11-2 SDC2036A