Using Department Codes - Muratec F-320 Operating Instructions Manual

Using department codes

You can keep track of how your machine is used through its department code feature.
When the department code setting is activated, the machine reminds each user to
enter the department code before sending or polling a document. The Activity
Journal then keeps track of fax transactions by department.
After you turn on this setting, assign specific code numbers to your office's fax users
and tell them to enter these department codes before sending faxes.
Note: Please note that using this setting may block access to the fax machine.
Entering a department code
Your machine can hold up to 100 separate department codes.
To enter a department code:
1
Press , 3, 3, 2, . Depending upon whether you've already entered a
MENU ENTER
department code, the shows:
LCD
Enter Dept. Code
001:_
Note: If department code operation is protected (see page 3.48), the fax
beeps briefly and then returns to standby mode. You will have to turn
off the protection first, then repeat this step.
2
If you have not entered any codes in your fax, skip to step 4.
Otherwise, go on to step 3.
3
To enter a new code in a department code list that's already been started,
press . The fax will skip to the next empty position in the list.
ENTER
Note: If you want to modify an existing entry in the department code, you
first clear a department code you want to modify and then enter a
new code (see "Clearing a department code," right column).
4
Use the numeric keypad to enter the four-digit department code, 0000–9999.
To change one digit, press to move left or
is under the digit, then use the numeric keypad to enter the correct number.
5
Press to save the setting.
ENTER
To enter another department code, repeat steps 4–5.
To stop entering department codes, press
Select Department No
or
001:1555
to move right until the cursor
to return to standby mode.
STOP
Clearing a department code
1
Press , 3, 3, 2, . The
MENU ENTER
Select Department No
001:1555
Note: If department code operation is protected (see next page), the fax
beeps briefly and then returns to standby mode. You will have to turn
off the protection first, then repeat this step.
2
Press or until you see the code you want to clear.
3
Press . The following two displays will appear alternately:
CANCEL
3111:Erase Dpt. Code
Yes Enter
Note: If you want to quit without erasing the department code you've
selected, press
CANCEL
4
Press . The code you selected will be cleared.
ENTER
To clear another department code, repeat steps 2–3.
If you don't want to clear another department code, press
standby mode.
Turning the department code setting on and off
1
Press , 3, 3, 3, . The
MENU ENTER
Dept. Setting :Off
$ $ # #
/ /Enter
Note: If department code operation is protected (see next page), the fax
beeps briefly and then returns to standby mode. You will have to turn
off the protection first, then repeat this step.
Important: To turn the department code setting on, at least one depart-
ment code must be existed in your machine.
2
Press or until the mode you want appears.
3
Press .
ENTER
Advanced features
shows:
LCD
3111:Erase Dpt. Code
No Cancel
. The machine will return to step 2.
to return to
STOP
shows:
LCD
3.47