Operating Instructions For Muratec’s F-98 plain-paper fax machines...
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Enter “ “ Enter “ “ Enter Muratec F-98 Quick Reference Guide User Settings Enter a one-touch key Erase a one-touch key Print a list of one-touch keys Program a speed dial number Erase a speed dial number Print a list of speed dial numbers...
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Welcome to your Muratec fax machine! We know you want to use your machine now, without first having to climb over a mountain of jargon. So we’ve divided these instructions into three sections. • “Getting started” (see page 1.1) covers only what you absolutely have to know to use your machine immediately.
What’s in these operating instructions Note: Each section also contains its own (more abbreviated) table of contents, as well. Getting started What’s inside this section ........1.1 A quick introduction to fax in general .
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Polling ........... . 3.15 How your fax machine works ....... . . 3.15 Glossary .
(on long-distance calls) driving up your phone bills. That’s why, as you’ll see, we’ve made it easy for you to set your fax machine for the most efficient, and truest, transmission of the types of documents you send!
Note: Don’t worry if some of the terms used here are unclear to you right now. We’ll explain everything fully. Once you’re more familiar with these terms, this page will be an even handier reference to your fax machine. Control panel — The keys you use to operate your machine. (See page 1.4 for more details.)
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(The optional paper cassette holds up to 500 letter-sized sheets.) power switch — Turns your fax machine on and off. power jack — Where you plug in the jack — Where you plug in the optional handset.
BROADCAST COM-OPTIONS Here’s a brief description of the keys on your fax machine and what they do, as well as a look at your machine’s indicator lights and their meanings. Important: Some of the functions we’ll mention here are covered in the “Beyond the Basics”...
(grayscale) mode. You’re in control! We’ve worked hard to make sure your fax machine is easy for you to use. Let’s make sure there’s no confusion about how to operate it. Below are simple operating tips:...
• Dry — Avoid any location where splatters or sprays (such as from a water foun- tain) could reach your fax machine. • Level, and vibration-free. • Near a phone jack — Your fax machine uses a standard (“modular”) telephone jack, also known as an -11.
You can also attach an optional paper cassette, which holds up to 500 additional sheets of plain paper. Contact your authorized Muratec dealer for more information on the optional paper cassette.
You now should hear a dial tone, MONITOR CALL and the display will show: Tel Mode Important: If you don’t hear a dial tone, make sure your fax machine is plugged into a working phone line.
CALL Attaching a second phone Want to attach a second phone (even a cordless model!) to your fax machine, so they can share the same phone jack? No problem. Before we go further, let’s explain the idea. You’re plugging the second phone’s phone line into your fax machine’s...
Getting started EasyStart Your Muratec fax machine comes with EasyStart. It guides you in entering the bare-bones settings required for normal operation — so it’s easy for you to start using your machine quickly. (You can enter other settings later or change settings.
You’re all done! (not an r). Muratec’s entire current line, as well as every Muratec fax machine introduced in the last decade, is fully tested and Year 2000 ready. Year 2000 compliance means that all programming or other actions needed to support...
Note: If you send a fax in superfine, certain fax models (especially older, non- Muratec models) will receive it only in fine mode. However, you can send a fax in grayscale mode to virtually any fax machine currently in use.
This cuts your actual on-line time to a minimum. Save Even More Money. Set up a delayed command (see pages 2.19–2.20) to send your document to that other Muratec fax machine after hours, and you can save more money, because the line charges will be cheaper.
They include documents with many pages and documents with a lot of dark areas, since darker pages create more data for your fax machine to “remember” and send. When the machine’s memory supply is full, it can transmit only through the document feeder.
If you’re using an optional handset, hang up (after pressing Note: What if the call fails for some reason? See “If the call doesn’t go through — redialing,” next column. At the end of the operation, your fax machine beeps and displays: 972-555-2009 ** Complete ** If the call doesn’t go through...
To cancel either a transmission in progress, an automatic redial or a delayed com- mand, you’ll use the Review Commands function. First, a short explanation . . . • Because your fax machine can store multiple commands in memory, it keeps track of each command by assigning it a command number, like “C01.”...
If you have one phone line ringing to several phones in your office and you have an optional handset attached to your fax, there’s no need to run to the fax machine to answer every call. If you happen to answer a fax call while you’re at another exten- sion within the same office, put the handset down, but don’t hang up.
You have your fax machine installed on a “dedicated” line (one it doesn’t share with a second phone). In this mode: Your fax machine answers each incoming call after a certain num- ber of rings (see page 2.5) and attempts fax reception.
Making copies One of the best things about your fax machine is that it doubles as a copier. This makes it easy for you to keep copies of your important documents, such as insur- ance forms, receipts and letters. To make a copy with your fax machine: Prepare the document just as you would for a fax transmission.
In the next few pages, we’ll cover other settings. Setting up for scans You can set parameters regarding how your fax machine scans documents for either faxing or copying: • Primary transmission mode — Gives you four ways to send faxes, either one of the three resolution modes —...
Using to enter characters CODE Certain settings give you a chance to enter some kind of identifying name. As explained earlier (page 1.11), you can do this with the one-touch keys. But you may also use the key in combination with other keys to produce a wide variety of CODE characters, as well as regular letters and numbers.
Making settings for copying You can set three parameters for copying: • Copy sort/stack — Your fax machine can either sort or stack multiple copies of a • Copy reduction rate — Works the same way as the print reduction rate (see page •...
Margin(0-85mm): Press to save the setting. ENTER Setting the number of rings You can set how many times your fax machine will ring before answering a call. You may choose one to nine rings. Press , 0, 6, . The...
Beyond the basics Setting silent mode If you and your fax machine share a quiet place, you’ll really appreciate being able to put the machine into silent mode. This setting mutes the ringer, the alarm and the key-touch tone. • Ringer — This mutes the ringer and a special ring alerts you if you receive a voice call and a call request call.
Setting the transmission confirmation stamp You can set your fax machine so that it will automatically place a small stamp mark on the front of each original document that it successfully scans. Important: Be sure that this feature is turned off if you are sending original docu- ments you don’t want the fax to stamp.
Also, certain calls require special symbols besides just numerals to get through. If you make calls to other countries — or just have your fax machine on an unusual phone system — you’ll want to be able to put the appropriate characters in the numbers you store.
Using One-touch numbers As indicated previously, your fax machine will store up to 30 one-touch numbers by using the keys marked – 1– 4 (fliptab a). Entering or changing a one-touch number Important: To erase a number, see “Erasing a one-touch number” (page 2.11).
One-touch phone dialing To dial a phone call using a one-touch number, you must have an optional handset attached to your machine. (Contact your authorized Muratec dealer for more infor- mation on this optional item.) Here’s how to make the call: Obtain a dial tone by doing one of the following: •...
ENTER Using speed-dial numbers As we mentioned before, your fax machine will store up to 100 speed-dial numbers, designated by three-digit identifier codes from 001 (the first number) through 100. Important: When entering the identifier code for a speed-dial number, you must Entering or changing a speed-dial number Important: To erase a number, see “Erasing a speed-dial number”...
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Beyond the basics Note: If you make a mistake or want to erase characters entered in a previ- ous setting, press to erase leftward. Or, if you want to change CANCEL just one character in the number, press to move it rightward, to that character and press erase it.
Tel Mode 9-555-5783_ Note: Remember that your fax machine’s monitor speaker is not a speakerphone; so, if you dialed by using the monitor speaker, be sure to pick up the hand- set and speak to the other person when he/she answers! Note: You also can use this method to dial a fax call when, for some reason, you want to hear the other fax machine’s answering fax tones.
If it was a fax call … … Your fax machine automatically redials the number after the redial interval (see page 1.16). It keeps trying until either of the following occurs first: • It successfully reaches the other number (and, if it’s a fax call, makes contact s, it will show the •...
It’s a great phone, too As you’ve probably guessed by now, your fax machine is a great phone, too! Let’s see just how good it is by looking briefly at the machine’s telephone features. Important: All of the instructions on this page assume you have attached an optional handset to your fax machine.
The fastest way to fax one document to many recipients is by broadcasting — and your fax machine has very powerful broadcasting capabilities. You can use broad- casting from any function requiring the entry of a fax number! That means you can perform delayed broadcasting (see pages 2.19–2.20), polling broadcasting...
“hub” fax machine’s memory to reduce your total communication costs. A “hub” fax machine is one to which you send a document, so the “hub” can relay it to other machines which you don’t actually call. The “hub” performs a relay broadcast, and the machine which sends the original document to the “hub”...
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ENTER Press START If, in step 6, you chose an immediate relay broadcast initiation, your fax machine will begin dialing the remote “hub” machine. However, if you requested a delayed command, the machine will display “Reserved” on the command is in memory.
Delayed transmission Take advantage of lower evening and weekend long-distance rates with delayed transmission. Your fax machine can store up to 50 delayed commands, each of which you can program up to 31 days in advance. Important: If you program a full 50 delayed transmission commands, no further memory transmission is possible until the machine performs at least one of the delayed commands.
Beyond the basics Reviewing or cancelling delayed commands If you’ve stored a delayed command in your fax machine, it will hold it in memory until it either completes the command successfully or reaches its maximum number of redial attempts (see pages 1.15–1.16). Your machine can store up to 50 delayed commands.
Your fax machine has a number of special features to make your communications eas- ier. We’ll cover them here. Cover page For your convenience, your fax machine can store a cover page to send at the begin- ning of each outgoing fax. This page includes the current date and time, your Location and your fax number (as stored in the characters in length.
• Any special operations — For example, a fax call made using an optional handset 2/abc. The display will change to: If you wish, your fax machine will print the activity journal automatically after 50 transactions. To toggle this automatic printing on or off: .
What happens when pressing this key will vary depending upon the setting you ). You can specified previously: • If the setting is on (the light next to the key glows), the fax machine disables the printing of the (the light doesn’t glow).
Your fax machine, too, is smart enough to tell the difference between two different numbers that is ringing it. All you have to do is give it a little help at the beginning .
(If you still have a problem after trying all of the patterns, please call the Muratec Customer Support Center (from the United States, call 972 364-3350; for the number to call from Canada, check your documentation found inside your fax machine’s box).
2.26 Caller- Caller- of the caller’s phone (or fax) number or name before either your fax machine auto- matically receives the call or you pick up the optional handset. If you order caller- mation will show on the • The first 16 characters of the caller’s phone number or name on the •...
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SPEED DIAL TEL INDEX Note: Do not press 2, 4, 6 or 8 on the numeric keypad. If you press 2, 4, 6 or 8, the fax machine will change to the EasyDial directory. When the is showing the caller- you want to dial, press •...
(see the Glossary that begins on page 3.17), has now created a fax industry standard for using sub-addressing and password-based communica- tions with not only other Muratec fax machines but also other manufacturers’ machines. One name for this standard is F-Code, and that is what we’ll call it in these instructions and on your machine’s display.
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Then re-enter until the name is just as you want it. Press 03:Sub-Address No. The fax machine now asks for this F-Code box’s sub-address. This is the essential order to communicate with any remote F-Code compatible fax. If you do not wish to change an existing sub-address, skip to step 11.
31-day limit in order to keep the documents indefinitely (for you to delete manually when you choose). If so, enter 00. (You may wish to contact your authorized Muratec dealer regarding optional memory expansion.) Press to save the settings.
Printing a document you receive When your fax machine receives a document via fax machine, your machine will print a message alerting the person for whom the document is intended. Then the person has a certain number of days (see page 2.30) in which to print out the message before your machine automatically erases it.
F-Code transmission and polling With F-Code, your machine can send secure transmissions to, and perform polling from Muratec fax machines as well as other manufacturers’ machines. You may accomplish such transmissions in either of two ways: • Programmable one-touch key (see pages 2.34-2.41) •...
Press ENTER If in step 7 you chose an immediate polling, your fax machine will begin dialing. If you chose a delayed command, the machine will display “Reserved” on the top line of the display, indicating that the machine has stored the command in memory and will perform it later.
Beyond the basics Programmable one-touch keys Using the power of programmable one-touch keys The programmable one-touch keys 1– 6 (fliptab b) simplify complex fax operations, letting you really tap into your machine’s power. You can “teach” these keys the following multi-step operations for one-keypress con- venience (the pages shown contain instructions for the specific operations): •...
There’s a choice to make. Instruct your fax to carry out this delayed command in one of the following ways: Option 1: Perform the command once at a certain time on a certain day of the month. (For example, “Do this at 5:05 To select this option, use the numeric keypad to enter the date and time when the fax should perform the command: Delayed...
Note: To erase a programmable one-touch key, refer to page 2.41. Note: For this operation to work, three things must be true: • The remote fax machine must be a Muratec fax machine with “hub” capability. • The call group(s) you are faxing must exist on the remote machine.
Use the numeric keypad to enter the two-digit identifier (01–32) for the first call group. You can specify up to 10 separate groups for each relay broadcast initiation. Between the entry of each new group, press a comma but do not insert a comma after the last group number. For example, here, we’ve entered 0, 4, OPTIONS Relay Tx...
Beyond the basics Now, while you can still see the fax number on the three times and then press ENTER If you want the polling to begin immediately every time you press the key, press and skip to step 10. ENTER If you want to delay the polling (perhaps to take advantage of lower phone rates), press...
Use the numeric keypad to enter the sub-address for the box to which you want to send the document. Here, we’ve entered 123456: Enter Sub-Address 123456_ Press . The shows: ENTER Enter Password Note: If the password for the box is not entered, press to step 10.
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Beyond the basics Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system may require. The num- ber can be up to 40 characters in length: P4:Fax Number 9-5558422_ Your display can show only 20 characters at a time.
Printing a list of your programmable one-touch keys You fax machine can print a list of the commands you’ve stored in your programma- ble one-touch keys. The list includes each key’s one-touch letter, the telephone number, when the command should start, which command you’ve selected and — if applicable —...
• If the advice from your fax software manufacturer doesn’t help, then the feature may not work with your computer setup. 2.42 Making the connection To connect your fax machine and your computer, you need an extra face cable. -232 interface cable -232...
The settings are: Variable; or 600, 1200, 2400, 4800, 9600 or 19200 bps. When you see your desired setting, press ENTER Note: If using any of the Muratec-tested packages other than HydraFax or LaserFax, select the Variable setting. If necessary, press to choose the data parity —...
Make sure your fax is connected to your computer (see page 2.43). Computer: If your fax software allows it, turn off Error Correction Mode Computer: Instruct your fax software to send or receive. The fax machine will begin either transmitting or receiving.
Keeping things secure Your machine has a number of features to enhance the security of your fax commu- nications. These security features can help you keep your private fax documents private, avoid unwanted outside communication and even protect against unautho- rized use of your machine.
Print it later, when it’s safe — Your fax machine has a security reception capability. This means that you can tell the machine to keep all received faxes in memory (but not print them) after a cer- tain time. Then, later, you instruct it to go ahead and print out the saved faxes.
Press ENTER • If you’ve entered the correct passcode, your fax machine will print all docu- ments in its memory and then erase them. Then it will turn security reception back off until the next time your machine is set to secure receive.
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Note: If the If you’ve specified Mode 1 — use “star” power If you’ve specified Mode 2 — the machine guides you , the fax machine beeps, and then returns you to step 3. Use the numeric keypad to enter the...
Settings for use with a closed network For maximum communications security, use a closed network. This limits your machine to only communicating with other Muratec fax machines which can “pre- sent” the proper passcode. Important: The passcode you use for closed network operation (and limiting polling access;...
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Beyond the basics now asks whether you want to enter a number: Set BlockJunk Dial Program/Enter If you want to enter or modify a number, press Otherwise, press and skip to step 10. PROGRAM Depending on whether you have already entered at least one number into the blocked numbers list, the display shows one of the following: Enter Fax Number 01:_...
Just in case … Now, here’s how to care for your machine. Also, we’ll suggest procedures to try in case of trouble. Finally, the Glossary will explain fax terms you may encounter.
Just in case … Clearing paper jams We designed your fax machine to work reliably for years. However, you may occa- sionally experience one type of paper jam or another. Here’s what to do. If an original document jams Open the scanner cover by hold- ing the scanner cover release.
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Push the paper cassette back into its normal position within the machine. Open your fax machine’s printer cover by pressing the printer cover release button. Gently close the printer cover, press- ing firmly on both sides of the printer cover until you hear it click.
If your machine’s printouts (received faxes or copies) develop quality problems, check the following descriptions. When you find one which is like yours, try the suggested solutions. If they don’t work, please contact your authorized Muratec dealer. Pages are blank •...
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• If you find smudges on the back of the printouts, the trans- port roller may be dirty. Your machine normally cleans the transport roller auto- matically. If other solutions fail, please contact your authorized Muratec dealer. Printouts have white spots ABCDE • The charger may be dirty.
In the next few pages, we’ll tell you more about these troubleshooting methods. Alarm Your fax machine will sound the alarm tone — a series of short beeps — if it suffers either of these two problems: • It has trouble transmitting or receiving.
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Wait until your fax has enough memory to store the document. Also, consider contacting your authorized Muratec dealer for a memory upgrade. Memory Overflow During transmission (or copying), you tried to enter more pages into memory than your fax could store.
These can be caused by anything from lightning to telephone line interference. (These same factors cause the static, or line noise, you sometimes hear on phone calls.) They also can be caused by problems with the fax machine at the other end of the line.
Try the call again. STOP Reception errors .1.1 The calling fax machine didn’t respond to your fax machine. This can hap- pen if someone dials a wrong number or if the remote machine restricts access through use of a passcode. .1.2 The two fax machines were incompatible.
• The resulting error code • A communications error message (see “What error messages can mean,” below) • The phone number (or , if programmed) of the fax machine with which your machine had attempted to communicate. What error messages can mean The error messages on Check Message printouts can mean a variety of things.
Cleaning tips Here are some things to keep in mind about cleaning your fax machine: • Do clean it! Dust and dirt, especially around the fax machine’s air vents (see right column) can shorten your machine’s life. • Always unplug the fax machine before you clean it.
Just in case … Corrective cleaning Here are some simple cleaning procedures for keeping your fax machine operating smoothly. Use each as the need arises. Curing frequent jams in the document feeder If you’re having trouble with getting your original documents to feed properly, try this procedure: Turn off your fax machine.
Before you try calling for help, please give the Muratec Information System a try first. The Muratec Information System is available to you 24 hours a day, 7 days a week. You can use your fax machine to call this “fax-on-demand” system and receive printouts of information, such as the most common questions asked about your machine.
A: Set your machine to print a confirmation report after each transmission (see page 2.23). Q: I don’t want to install a dedicated phone line for my fax machine, so I’ve con- nected the machine to a phone system. When I get a fax call, all the phones...
START Now, let’s apply that to fax communication. You put a page into your fax machine’s feeder and call a fax number. Your machine makes a satisfactory connection with the other machine, and then … • An image scanner in your fax machine examines the information on the page.
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If your fax machine is in Tel/Fax Ready mode and you have other telephone exten- sions on the same line, all the other phones will ring. In fact, there’s no way to tell if an incoming call is from a fax machine or from a person until you answer, or your fax machine answers.
10 wide to a unit with an 8.5 print width. The receiving fax machine will receive a reduced-size printout of the complete image. Bit — The smallest unit of information in a computer. Some Muratec fax machines, which are actually computers “dedicated” to telecommunications, allow users to change bits of information to provide or cancel features through software settings.
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Fallback — Group 3 fax machines operate at the highest transmission speed possi- ble on a given telephone line. Muratec systems offer automatic fallback; if line quality drops during transmission, the fax machine will reduce speed to the fastest possible level.
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— Public switched telephone network; the most common type of telephone PSTN lines and service in use, in contrast to private or leased lines. A Muratec fax pro- vides fast, reliable data transmission over a dedicated telephone line. See also Private line.
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For example, rather than entering only 1-972-555-3465, the user can enter that number and a name, such as Dallas Branch Office. (Many Muratec models with this feature allow entry of both upper-case and lower-case letters, for greater ease of reading.)
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Just in case … (This page intentionally blank.) 3.21...
35.4 maximum, 5.8 4.1 minimum. Two or more sheets — 10.1 14.4 maximum, 5.8 20.3 10.6 . ± 10%, 50–60 Hz. Test Document 1 to a Muratec fax machine. Your transmission times will vary, but Appendix and index 4.1 minimum. guidelines and...
In the event repairs are ever needed on your fax machine, they should be done by Muratec America, Inc., or an authorized representative of Muratec America, Inc. For information, contact the Muratec Customer Support Center at 972-364-3350 (from the U.
4. Muratec will not be required to make adjustments, repairs or replacements if the product is installed or used at a location deemed by Muratec to be hazardous to health or safety, or if Muratec is not pro- vided with free and reasonable access to the product and a telephone during service availability hours, or if the product location is not accessible by an authorized Muratec service vehicle.
This fax is certified as a Class 1 laser product under the Health and Human Services ( ) Radiation Performance Standard according DHHS to the Food, Drug and Cosmetic Act of 1990. This means that the fax machine does not produce hazardous laser radiation. regulations CDRH The Center for Devices and Radiological Health ( Drug Administration implemented regulations for laser products on August 2, 1976.
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Installing the optional cassette The optional cassette holds an additional 500 sheets. When properly installed, the fax machine will automat- ically detect the presence of the cassette. To install the optional cassette: Make sure your fax machine is turned off.
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