Muratec F-320 User Manual
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Muratec F-320 User Manual

Muratec F-320 User Manual

Internet fax kit
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Internet FAX Kit
IF-300
User's Guide
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F-360
F-320

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Summary of Contents for Muratec F-320

  • Page 1 Internet FAX Kit IF-300 User’s Guide F-360 F-320...

  • Page 2: Safety Precautions

    Safety precautions • Please read “Safety precautions” in the operation manual of the fax main unit. • The following notations are used to alert the user to harm or damage that could result from mishandling due to neglect of precautions. Warning This notation alerts the user to the potential for serious injury or death.

  • Page 3: Internet Fax Transmission

    Internet mail reception The IF-300 allows you to receive and print a PC or internet fax machine transmitted e-mail automatically or manually, depending on its setup configuration. However, if the received e-mail includes a file attachment in a format other than TIFF-FX (Profile-S/F/J), such as Word, Excel, or PowerPoint, then the IF-300 returns an error message via e-mail.

  • Page 4: Forwarding E-Mail

    F-code relay box to e-mail addresses and/or to other fax machines. In order to route the received fax documents to the designated e-mail address(s) and/or other fax machine(s), the F-code relay box should be configured with the proper sub-address and password.
  • Page 5 Internet relay broadcasting Internet relay broadcasting is a powerful function that takes advantage of a remote Muratec Internet FAX (IF-300) to reduce your total communication costs. The internet relay station performs a relay broadcast, and the internet fax machine which sends the original doc- ument to the internet relay station has performed a relay broadcast initiation.

  • Page 6: Table Of Contents

    Table of Contents Safety precautions ...............i Internet communication features .
  • Page 7 Forwarding the received fax document to mail address ........5.5 Forwarding fax by using F-code relay box .

  • Page 8: Installing Your Machine

    Installing Your Machine Pre-Installation information ......... . . 1.2 Installation procedures .

  • Page 9: Internet Parameters

    Pre-Installation information For the total system to work properly via LAN, certain information must be set in advance. Please contact your network administrator if you need any help. Please set the following information before installation. Internet Parameters IP Address Subnet Mask SMTP Server Name or IP Address Default Gateway IP Address E-mail Address...

  • Page 10: Installation Procedures

    Installation procedures Carry out registrations in accordance with the following procedures. If necessary ... Time zone setting IP Address and Subnet mask setting Installation information registration Network environment setting E-mail environment setting E-mail account user registration Administrator registration (See page 1.4) (See page 1.5) (See page 1.5) (See page 1.7)

  • Page 11: Setting Your Time Zone

    S etting your T ime Zone T i m e Z on e setting is added to the U s er I ns ta l l by pressing M E N U , 9. T he T ime Zone is required as part of the E -mail header information when sending I nternet faxes. P ress M E N U , 9.

  • Page 12: Setting The Internet Parameters

    S etting the I nternet parameters T he internet parameters for I F -300 can be entered from the Web browser such as I nter net E xpl or er (4.0 or later) or N etscape C ommunicator (4.5 or L ater). B efore you use these tools to enter the internet parameter, you must do the following procedure to enter the correct I P address and subnet mask .
  • Page 13 Click Installation information under [Setup]. Fill in each of the following fields, and then click the [SET] button.

  • Page 14: Network Environment Setting

    Network environment setting This setting is to establish the network connection of this device. Start up “Administration tool for IF-300”. Click Network environment under [Setup]. The IP address and Subnet mask you have entered will appear. If necessary, enter the Gateway address and DNS server address and then click [SET] button. Gateway “Gateway”...

  • Page 15: E-Mail Environment Setting

    E-mail environment setting This setting enables the device to perform e-mail transmission and reception. Start up “Administration tool for IF-300”. Click E-mail environment under [Setup]. Enter the “SMTP server name” and “POP server name”, and then click the [SET] button.

  • Page 16: E-Mail Account User Registration

    E-mail account user registration Register a default account. A default account is an account used when the account cannot be specified when forwarding received fax and archiving sent/received faxes. If the default account is not registered, some func- tions may not be available. Start up “Administration tool for IF-300”.
  • Page 17 Fill in each of the following fields, and then click the [REGISTER ACCOUNT] button. The information screen will appear. If necessary, enter the POP user name and POP password, then click [SET] button to register the entry. 1.10...

  • Page 18: Administrator Registration

    Administrator registration What is administrator registration? Administrator registration will enable the following: Authentication is requested whenever making or altering any device settings. Authentication is requested whenever making or altering a user registration. Authentication is requested whenever making or altering fax distribution settings. Once an administrator has been identified for the system, the administrator’s password is needed to manage the account and to modify the system settings and administrator’s information.
  • Page 19 Administrator’s information screen will appear: Click Administrator register/edit to edit the administrator’s information. Fill in each of the following fields, and then click the [SET] button. Note: For details on input items, refer to [Setting Help]. 1.12...

  • Page 20: System Configuration

    System configuration Programming or retrieving parameters using “Administration tool” ... 2.2 Programming or retrieving parameters using E-mail ..... . 2.13...

  • Page 21: Programming Or Retrieving Parameters Using "Administration Tool

    Programming or retrieving parame- ters using “Administration tool” What is “Administration tool for IF-300” on the web? “Administration tool for IF-300” is the program that enables adjustment of settings and registration of this device using a “Web browser”. In addition to adjusting settings and registration, “Administration tool for IF-300” enables management and browsing of device information.

  • Page 22: Management Information

    Management information Information can be displayed to enable management of the IF-300’s status and management of the communica- tion log. Device information Device information (Device name, Installation location, System options) Device status (Speed and transmission system of network connection, telephone line status, scanner sta- tus, printer status, Unit name, Setting, paper remaining, Media in manual feed tray and cassette 1) (Device information displays the data entered in Installation information under [Setup].) Fax transmission history...

  • Page 23: Operation Setting

    Operation setting To carry out setting of routine functions, such as User registration, Fax and Mail group dialing, and One-touch dial and Speed-dial settings. E-mail account users Enables new user registration, and deletion and editing of user account One-touch dialing Enables registration, deletion and editing of One-touch dial Speed dialing Enables registration, deletion and editing of Speed-dial...
  • Page 24 Setup Setup settings such as E-mail environment and Network environment can be changed. Administrator’s information Enables registration of an administrator Installation information Enables registration of device information Network environment Enables establishment of a network connection E-mail environment Enables establishment of E-mail transmission and reception Remote Access This feature can refer, modify and erase the device setting by sending e-mail to the machine.

  • Page 25: Setting E-Mail Environment

    Setting E-mail environment These are important settings that allow the system to send and receive E-mail. Please consult your system oper- ator and/or network manager before entering these settings. Entering improper settings can prevent system operation and may cause lost or delayed mail. Start up “Administration tool for IF-300”.
  • Page 26 The initial setting is 10 minutes. D. When mail that requests forwarding to fax machine is received When a received e-mail has an instruction to forward it to a fax machine, it is converted into fax transmission data and forwarded to the fax machine.
  • Page 27 Insert text when sending mail When sending e-mail from this device, the message is sent as an attached file. Select whether to insert text in the e-mail message area. When text is to be inserted, select the language as well. Japanese text may not be reproduced correctly, depending on the recipient’s conditions.

  • Page 28: Setting E-Mail Account Users

    Setting E-mail account users Registers the individual information, etc. needed to use this device to send and receive e-mail. Using this feature, you can also register and/or edit user accounts as well as the default account. Up to 30 accounts can be registered. Note: A default account is an account used when the account cannot be specified when forwarding received fax and archiving sent/received faxes.
  • Page 29 The information screen appears. Check the contents and edit wrong entries if required. Click [SET] button to register the entry. Note: For details on input items, refer to [Setting Help]. 2.10...
  • Page 30 Changing the default account To change the default account, click Change “default account”. Choose a new default account and click the [EXECUTE] button to register the new entry. Editing the account contents To edit the account contents, choose the account from the following table and click [EDIT] button. 2.11...
  • Page 31 The account authentication screen appears. Enter the password and click [SET] button. Note: If you have not set the password previously, click [SET] button without entering any characters. The E-mail account information screen appears. Edit the contents and click [SET] button. Erase the account content To erase the account, choose the account you want to erase and click [EDIT] button.

  • Page 32: Programming Or Retrieving Parameters Using E-Mail

    Programming or retrieving parame- ters using E-mail Using E-mail for Program or Retrieve Parameter (Device management by E-mail) This feature is a convenient way of programming or retrieving One-touch, Speed-dial, Fax relay, E-mail environ- ment, E-mail account and other function’s data from your PC, by sending an E-mail message to the IF-300. You can request the IF-300 perform the following commands by using your mail application’s “Subject”...

  • Page 33: Remote Access Setting On The Web

    Remote access setting on the Web The following parameters can be entered on the Web. Start up “Administration tool for IF-300” and click Remote Access under [Setup]. Fill in the each of the following fields, and Click [SET] button. Note: The password will be required to send a command by E-mail. 2.14...

  • Page 34: Setting The Command In The Subject Line

    Setting the command in the Subject line After receiving the command that you enter in the “Subject” line of your E-mail message, IF-300 performs one of the following functions: Retrieving or Programming data. You can enter two types of command in the “Subject” line. %get parameters#xxxx% 1.

  • Page 35: Programming And Retrieving E-Mail Environment Settings

    Programming and Retrieving E-mail environment settings. The following is the list of parameters and values for available items. Items Mail auto-retrieving When mail that requests forwarding to fax machine is received Domain/mail address that accepts fax forwarding request Simultaneous print out upon fax forwarding...

  • Page 36: Programming E-Mail Environment Settings

    Retrieving E-mail Programming E-mail environment settings To change or update the retrieved parameter, open the text file (.txt). Copy the body text and paste it on the body of the newly created E-mail message. Delete any headers that may be present in the body of the E-mail. When you want to program E-mail environment settings by mail, enter the following title on the Subject line.

  • Page 37: Programming One-Touch/Speed-Dialing Settings

    Programming and Retrieving One-touch/Speed-dialing setting Retrieving One-touch/Speed-dialing settings When you want to retrieve One-touch/Speed-dialing settings by mail, enter the following title on the Subject line. %get-onetouch#xxxx% (xxxx is the password for remote access.) %get-speed-dial#xxxx% (xxxx is the password for remote access.) To edit the retrieved parameter, store the E-mail file as text (.txt) on your PC.

  • Page 38: Programming Fax Gateway Settings

    Example Programming and Retrieving Fax Gateway settings Retrieving Fax Gateway settings When you want to retrieve Fax Gateway settings by mail, enter the following title on the Subject line. %get-fax-gateway#xxxx% To edit the retrieved parameter, store the E-mail file as text (.txt) on your PC. Note: When the mail is sent properly, you will receive mail that contains a list of all Gateway registrations.
  • Page 39 Note: Separate each parameter with semicolon (;). 4. You can not enter more than one record per line. 5. Each record should start at the beginning of a new line. Note: According to the e-mail software or mail server, the long parameter may be divided into two or more lines automatically.

  • Page 40: Programming And Retrieving Account Settings

    Programming and Retrieving Account settings The following is the list of parameters and values for available items. Items Name Mail address Reply To address Subject When mail that cannot be analyzed is received Automatic reception ON/OFF Mail check only Automatic deletion Copy send message by Bcc Destination mail address of above copy message...

  • Page 41: Retrieving Mail Transmission History

    Programming Account settings To change or update the retrieved parameter, open the text file (.txt). Copy the body text and paste it on the body of the newly created E-mail message. Delete any headers that may be present in the body of the E-mail. When you want to program an account by mail, enter the following title on the Subject line.

  • Page 42: Programming Your Machine

    Programming Your Machine Programming an E-mail address into the one-touch keys ....3.2 Programming an E-mail address into the speed-dial numbers ....3.8 Programming an E-mail address into the group dial numbers .

  • Page 43: What Is One-Touch Dial

    Both a mail address and a fax number can stored into a one-touch key. Entering a one-touch number for F-360 Note: If your machine is F-320, see page 3.4. Press MENU, 1, 1, 0, 1, ENTER. The LCD shows the empty one-touch number.
  • Page 44 When the mail address is as you want it, press ENTER to store it. The LCD now shows: Select “Location” and press ENTER. The LCD shows: Note: If a Location ID is already registered in this one-touch key, it is shown on the LCD. If you wish to change the location ID, press CANCEL to erase it and then enter another location ID.
  • Page 45 Use the numeric keypad to enter a e-mail address. A mail address can be up to 50 characters in length. 02:Address ;Lower abcd@muratec.com_ Note: For details on character and number entry, refer to the “F-320 Operating Instructions”. When the mail address is as you want it, press ENTER to store it. The LCD will show: 02:Name ;Upper...
  • Page 46 To erase another one-touch number, repeat steps 2–4. Otherwise, press STOP to return to standby mode. Printing a list of one-touch numbers for F-320 To print a list of one-touch numbers, press MENU, 5, 1, 0, 5, ENTER. 02:Erase One-Touch...
  • Page 47 You can also enter a one-touch number on the Web. Registration from the browser Start up “Administration tool for IF-300”. Click One-touch dialing under [Operation setting]. Click a one-touch number on the one-touch dialing table to register. Address Book – Import/Export The address book registered into this equipment can be imported or exported as a CSV file.

  • Page 48: Erasing A One-Touch Number On The Web

    The one-touch dialing registration screen appears. Fill in the fields. Click [SET] to register. The next one-touch dialing registration screen appears. If you want to see other one-touch dialing number, click <<Prev or Next>>. If you want to see list of one-touch dialing, click List. Erasing a one-touch number on the Web Click [Erase] on the right of the one-touch dialing table.

  • Page 49: What Is Speed-Dial Registration

    F-360 can store up to 244 speed-dial numbers and F-320 can store up to 144 speed-dial numbers. One speed-dial number can register both a mail address and a fax number.
  • Page 50 When the mail address is as you want it, press ENTER to store it. The LCD now shows: Select “Location” and press ENTER. The LCD shows: Note: If a Location ID is already registered in this one-touch key, it is shown on the LCD. If you wish to change the location ID, press CANCEL to erase it and then enter another location ID.
  • Page 51 Use the numeric keypad to enter a e-mail address. A mail address can be up to 50 characters in length. 005:Address ;Lower abcd@muratec.com_ Note: For details on character and number entry, refer to the “F-320 Operating Instructions”. When the number is as you want it, press ENTER to store it. The LCD now shows: 005:Name ;Upper...

  • Page 52: Erasing A Speed-Dial Number

    Erasing a speed-dial number Press MENU, 1, 2, 2, ENTER. The LCD shows: Enter Speed Dial No. 001:9-555-584-6950 Press to select the speed-dial in which you want to erase. Note: You can select the speed-dial number by directly entering that three-digit identifier code. When entering the identifier code for speed-dial numbers less than 100, you must enter leading zeroes to make three digits.
  • Page 53 Speed-dial registration can also be done from the browser as with One-touch dialing. Registration from the browser Start up “Administration tool for IF-300”. Click Speed dialing under [Operation setting]. Click the number in the list to be registered. Address Book - Import/Export The address book registered into this equipment can be imported or exported as a CSV file.

  • Page 54: Erasing A Speed-Dial Number On The Web

    The Speed-dialing screen appears. Fill in the fields and press the [SET] button to register. Note: After you press the [SET] button, next Speed-dialing screen appears. User information entered above can be checked on the control panel of the fax main unit. Erasing a Speed-dial number on the Web Click [Erase] on the right of the speed-dialing number table.

  • Page 55: What Is Group Dial

    Entering a group dial number for F-360 Note: If your machine is an F-320, see page 3.16. Press MENU, 1, 4, 0, 1, ENTER. The LCD shows the empty group number. Using the cursor key, select the group number in which you want to store a number.
  • Page 56 Erasing a group dial number for F-360 Press MENU, 1, 4, 0, 2, ENTER. The LCD shows: Using the cursor key, select the group number you want to erase. Press ENTER. The LCD shows: Note: If you want to quit without erasing the group number you’ve selected, press [No]. The machine will return to step 2.
  • Page 57 To erase another group number, repeat steps 2–4. Otherwise, press STOP to return to standby mode. Printing a list of group-dial number for F-320 To print out a list of group-dial numbers, press MENU, 5, 1, 0, 7, ENTER. 3.16...

  • Page 58: Entering A Mail Group Dial Number

    Group dial numbers can also be registered, listed and deleted from the browser. Entering a Mail group dial number Start up “Administration tool for IF-300”. Click Mail group dialing under [Operation setting]. Click the mail group number you want to register. 3.17...

  • Page 59: Erasing And Listing Of Mail Group Numbers

    Press the [Register/Edit] button to enter the one-touch and/or speed-dial numbers to be registered. To register one-touch dialing, check the desired one-touch dialing number. [Speed Dial Numbers] button To register a speed dialing, press the this button. Check the desired speed-dialing number. [SET] button Click this button to register the entry.

  • Page 60: Registration Of A Mail Broadcast List

    Registration of a Mail Broadcast list What is a Mail Broadcast list? When a Mail Broadcast List is used, one-time broadcast (maximum 3200 addresses) to multiple addresses (mail address) is possible. Mail Broadcast List registration is performed by uploading CSV (Comma Separated Values) files, and up to 3200 mail addresses can be registered in one Mail Broadcast List.

  • Page 61: [Upload] Button

    Click the number in the list to be registered. If there are no records in the list, the following screen appears. To create a new list, press the [New List] button. Click [Browse] button and choose table file (address list .csv), and then press the [UPLOAD] button. [UPLOAD] button Click this button to register the entry.
  • Page 62 The registered list will be shown as below. [Replace List] button Click this button to erase the entire list and create a new list having the same group No. [ERASE List] button Click this button to erase the list. 3.21...
  • Page 63 This page intentionally blank. 3.22...

  • Page 64: Basic Operation

    Basic Operation Sending a document over the LAN ........4.2 Receive document via LAN .

  • Page 65: Sending A Document Over The Lan

    Sending a document over the LAN Registering To/Cc/Bcc fields in soft keys. When sending mail, you can select To/Cc/Bcc fields using the soft keys. Press MENU, 2, 1, 0, 3, ENTER. Press the soft key you want to register, and press ENTER. The fields that can be registered are displayed on the LCD, so select “To/Cc/Bcc”...
  • Page 66 If the account is configured with a password, enter the password, then press ENTER. Note: The account password should be entered with matching case letters. For F-320 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right —...

  • Page 67: Sending Using The One-Touch Key

    Sending using the one-touch key. For F-360 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be sending. Press Internet Fax to choose Internet FAX communication. Press one-touch key with which the mail address is registered.
  • Page 68 For F-320 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be sending. Press Internet Fax to choose Internet FAX communication.

  • Page 69: Sending Using A Speed-Dial Number

    Sending using a speed-dial number. For F-360 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be sending. Press Internet Fax to choose Internet FAX communication. Select “To”, “Cc”...
  • Page 70 For F-320 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be sending. Press Internet Fax to choose Internet FAX communication.

  • Page 71: Sending Using The Easydial Directory

    Select “To”, “Cc” or “Bcc” by pressing the soft key which assigned “To/Cc/Bcc” (see page 4.2). Press TEL INDEX ( ). The LCD shows the first listing in your fax machine’s EasyDial directory: The EasyDial directory sorts entries alphabetically in the following order: (1) by alphabet, (2) by number and (3) by symbol.
  • Page 72 Press Internet Fax to choose Internet FAX communication. MailAddress;Lower Select “To”, “Cc” or “Bcc” by pressing the soft key which assigned “To/Cc/Bcc” (see page 4.2). Press TEL INDEX ( ). The LCD shows the first listing in your fax machine’s EasyDial directory: MailAddressIndex [A] ABC Shoji...

  • Page 73: Broadcasting

    If the account is configured with a password, enter the password, then press ENTER. Password ;Upper Note: The account password should be entered with matching the case of letters. Broadcasting Using the BROADCAST The fastest way to fax a single document to many recipients is to broadcast it. For F-360 Place the document(s) face up, top edge first.
  • Page 74 If the account is configured with a password, enter the password, then press ENTER. Note: The account password should be entered with matching the case of letters. For F-320 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right —...
  • Page 75 If the account is configured with a password, enter the password, then press ENTER. Password ;Upper Note: The account password should be entered with matching case letters. Using mail group number The mail group number uses group numbers 33-64. To use this feature, you must first preprogram the mail group number. (Refer to page 3.14 to 3.18.) For F-360 Place the document(s) face up, top edge first.
  • Page 76 If the account is configured with a password, enter the password, then press ENTER. Note: The account password should be entered with matching case letters. For F-320 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right —...

  • Page 77: Using Mail Broadcast List

    Using mail broadcast list. The mail broadcast list uses group numbers 65-96. To use this feature, you must first preprogram the mail broadcast list. (Refer to page 3.19.) For F-360 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right —...
  • Page 78 For F-320 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be sending. Press Internet Fax to choose Internet FAX communication.
  • Page 79 Mixed Broadcasting Pressing the Internet Fax switches between Mail Address Input Mode and Fax Number Input Mode, meaning you can simultaneously send mail and faxes. For F-360 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right —...
  • Page 80 If the account is configured with a password, enter the password, then press ENTER. Note: The account password should be entered with matching the case of letters. For F-320 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right —...
  • Page 81 Enter the fax number. Use either a one-touch number, a speed-dial number, a mail group number or numeric keypad. ABC Shoji To :S001,[01]_ Note: If you enter characters by mistake, press CANCEL to erase them. To add more fax numbers, repeat steps 8 to 9. Press START.

  • Page 82: Receive Document Via Lan

    Receive document via LAN Receiving e-mail from POP server You can choose the automatic e-mail reception or manual e-mail reception using the “Administration tool for IF-300” through the web browser. For the default setting, IF-300 will query the POP server for new e-mail at 10 sec- ond intervals and if the new e-mail has arrived, it will retrieve and print it automatically.
  • Page 83 Reception starts, and is automatically printed. (Reception Screen) Note: If there is no new mail, then the LCD displays the screen similar to that below. For F-320 Confirm that documents are not in the document feeder. Press Internet Fax at the standby screen. MailAddress;Lower To :_ Press START.

  • Page 84: Advanced Features

    Advanced Features TTI transmittion ........... . . 5.2 Subject line entry .

  • Page 85: Tti Transmittion

    Set TTI beforehand and press the Soft Key when you transmit a document. The function is ON when the light is on. Press the Soft Key again to turn it off. For details, refer to your fax machine’s Operating Instructions. Entering TTI transmission You can enter the name you want to appear at the top of faxes you send.

  • Page 86: Subject Line Entry

    Subject line entry IF-300 will automatically add the default Subject that was entered on the [E-mail account information] screen in [E-mail account users] of “Administration tool for IF-300” though the web browser to the Subject line of all outgoing E-mails. If you want to set a different Subject for a particular mail, follow the instructions below.
  • Page 87 For F-320: During the e-mail sending operation, press COMM. OPTIONS. before you press START to start sending the e-mail. The LCD shows “Communication Options”. 1.Delayed / /Enter Using the cursor key to select “Mail Subject”. 6.Mail Subject / /Enter Press ENTER.

  • Page 88: Forwarding The Received Fax Document To Mail Address

    Then press ENTER. Go to step 8. Note: If you enter an invalid I.D. code, the fax machine will reject the attempt and abort this operation. Note: If you want to modify an existing F-Code box and want to change the box type, you must first erase...
  • Page 89 An F-Code box’s name can be up to 16 characters in length. Select “Sub-Address” and press ENTER. The fax machine asks for this F-Code box’s sub-address. This is the numerical identifier you must enter in order to communicate with any remote F-Code compatible fax.
  • Page 90 Select “Password” and press ENTER. The LCD shows: Note: You don’t need to have a password for the F-Code box. However, using a password will make your F-Code communication much more secure. Use the numeric keypad to enter this box’s ITU-T-compatible password. This password can be up to 20 characters in length and include any combination of numbers and the * and # characters (but no other non-numerical characters).
  • Page 91 ON: Print the document automatically when it’s received. OFF: The machine does not print it, but will only relay it to the e-mail address and/or other fax machine. Using the cursor key, select the mode you want. Then press ENTER.
  • Page 92 Then press ENTER. Skip to step 7. Note: If you enter an invalid I.D. code, the fax machine rejects the attempt and aborts this operation. Note: If you want to modify an existing F-Code box and want to change the box type, you first must erase the old box, then create a new one.
  • Page 93 Next, the machine asks for your F-Code box’s password. This is the password for itu-t-compatible F-Code fax transactions. The lcd shows: 03:Password Note: You don’t need to have a password for the F-Code box. However, using a password will make your F-Code communication much more secure.
  • Page 94 Press until the mode you want appears. Then press ENTER to save the settings and go on to step 19. The machine asks for your F-Code box’s four-digit security I.D. code. This is the I.D. code for the box’s secu- rity, which you must enter before you can make any changes to this F-Code box.

  • Page 95: Default Relay Setting

    Default relay setting When this feature on, all received fax documents will be transferred to the designated e-mail address. However there are some exceptions. These are as follows: Not relayed when the documents are: 1. F-code confidential reception documents 2. Documents that are to be forwarded to another fax by F-code relay 3.
  • Page 96 Enter e-mail address using a one-touch key, a speed-dial number or a mail group number. Note: You cannot use the numeric keypad to enter an e-mail address. To add each number, press BROADCAST between each one, then enter the number. You can specify up to 300 numbers for a remote unit.
  • Page 97 For F-320: Press MENU, 3, 8, 3, ENTER. Default Relay / /Enter Use the cursor key to select “On” and press ENTER. Enter Mail Address To :_ Enter e-mail address using a one-touch key, a speed-dial number or a mail group number.

  • Page 98: Forwarding The Received E-Mail To Fax

    All you have to do is to send mail with forwarding fax numbers in a text. Then the IF-300 analyzes the mail at the gateway and forwards e-mail messages to the fax numbers in the mail. Note: Both Fax forwarding request and Fax forwarding are original Muratec functions, so both the requesting and distributing machines need to be Muratec products.

  • Page 99: Accepting Fax Forwarding Requests / Rejecting Fax Forwarding Requests

    Start up “Administration tool for IF-300”. Click E-mail environment under [Setup]. Select one desired condition from [When mail that requests forwarding to fax machine is received]. *When you enter multiple mail address or domain names to limit, separate them with a semicolon (;).

  • Page 100: Unconditional Fax Forwarding Of Received E-Mail

    Unconditional Fax forwarding of received e-mail Start up “Administration tool for IF-300”. Click E-mail account users under [Operation setting]. Select one desired condition from [Unconditional Fax forwarding of received e-mail]. Note: For details on input items, refer to [Setting Help]. 5.17...

  • Page 101: Archive

    Archive Transmitted fax and e-mail will be sent to the e-mail address designated in advance. With this function, all incoming and outgoing (transmitted) fax and mail are collected at one place so that an administrator can easily keep track of the document flow. Archive transmitted fax and Archive reception fax setting A fax transmitted from the main unit or received at the main unit can be sent to a mail address designated in advance.
  • Page 102 For F-360: “Archive Tx Fax” setting Press MENU, 3, 8, 4, ENTER. Archive Tx Fax / /Enter Use the cursor key to select “On” and then press ENTER. MailAddress;Lower Enter an e-mail address using the numeric keypad and press ENTER. You can enter an e-mail address that is up to 50 characters length.

  • Page 103: Archive Transmission Fax And Archive Reception Fax Format

    Archive transmission fax and Archive reception fax format The Archive transmission fax format is as follows: (A transmitted fax will be attached) 1. Date/Time : Transmission start time 2. Department : Department Code (If the department code feature is not used, this line will not appear.) 3.

  • Page 104: Archive Transmitted Mail And Archive Reception Mail

    Archive transmitted mail and Archive reception mail account users This function can be set, by selecting the appropriate settings in [Message copy] of [E-mail information]. This automatically sends sent and/or received Internet faxes to the mail address specified here. Note: For details on input items, refer to [Setting Help]. 5.21...

  • Page 105: Archive Transmission Mail And Archive Reception Mail Format

    Archive transmission mail and Archive reception mail format The Archive transmission mail format is as follows: (A transmitted mail will be attached) 1. Sender Mail sender name (Account name, or mail address if it is not registered) 2. Type Type Scanned Document Normal IFax transmission Relay Received Fax...
  • Page 106 The Archive reception mail format is as follows: (A received mail will be attached) Note: The attached file format will be shown as RMYYYYMMDDHHMMSS.TIF/PDF RM: Received Mail YYYYMMHHHHMMSS: Date and time when Archive is carried out 5.23...

  • Page 107: Internet Relay Broadcasting

    Up to 30 delivery fax numbers can be designated by direct entry at one time. Note: This features works with the Muratec proprietary method, so both the relay broadcast requesting machine and relay station unit need to be Muratec’s products.
  • Page 108 Enter Fax Gateway mail address and Delivery FAX No., and press the [SET] button. Note: Up to 30 delivery Fax numbers can be entered. 5.25...

  • Page 109: Sending Fax Via Internet Relay

    After entering the Fax Gateway number, press START. The machine will start scanning the document and then transmits it to the Internet relay station. For F-320: Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right —...

  • Page 110: Troubleshooting

    Troubleshooting Troubleshooting ............6.2...

  • Page 111: Mail Transmission Error Report

    Troubleshooting Occasionally, your IF-300 may encounter a problem when transmitting or receiving documents. If this occurs, you may identify the problem using the LCD messages, printed check messages, and error reports explained below. Mail transmission error report Message Check settings. Cannot locate mail server.

  • Page 112: Appendix And Index

    Appendix and Index Main Specifications ........... 7.2 Glossary .

  • Page 113: Main Specifications

    E-mail Format E-mail receiving document width ICMP support Multiple account Programming or retrieving parameters Operating Environment Network option board Muratec F-360 or F-320 ITU-T T.37 simple mode LAN (Local Area Network) Ethernet 10 Base-T/100Base-TX TCP/IP SMTP/ESMTP POP3 TIFF-FX (Profile-S/F/J) or PDF (MMR)

  • Page 114: Glossary

    For example, rather than entering only 1-972-555-3465, the user can enter that number and a name, such as Dallas Branch Office. (Many Muratec models with this fea- ture allow entry of both upper-case and lower-case letters, for greater ease of reading.) Mail Broadcast list —...
  • Page 115 POP — Post Office Protocol. This is the protocol used to retrieve E-mail from a mail server. Relay broadcasting — Lets some Muratec fax machines store a document in internal memory, transmit the document to the memory of a remote “hub” fax (Internet Fax) and then instruct that unit to relay (re-transmit) the document to each fax in a group in the “hub”...

  • Page 116: Index

    Index Accepting Fax Forwarding requests / Rejecting Fax Forwarding requests ....5.16 Address Book - Import / Export ..........3.6, 3.12 Advanced Features .
  • Page 117 Mail reception error report ........... . .6.2 Mail Subject setting .
  • Page 118 Setting the command in the Subject line ........2.15 Setting the Internet parameters .
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  • Page 121 This page intentionally blank. 7.10...
  • Page 122 Muratec America, Inc. 6400 International Parkway, Suite 1500 Plano, Texas 75093-8218 http://www.muratec.com Muratec (UK), Ltd. Tempus Court Onslow Street Guildford, Surrey GU1 4SS http://www.muratec.co.uk MAI ItemMasterNo:OMIF300 © 2001 Murata Machinery, Ltd. Printed in Japan D90-90190-60...

This manual is also suitable for:

F-360Officebridge i-faxIf-300

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