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Action
Delete
Forward
Move to Folder
Reply
8.3 Creating a Rule
Rules can help you sort your messages, inform others that you're on vacation, or forward your
messages to another e-mail account.
Section 8.3.1, "Creating a Basic Rule," on page 90
Section 8.3.2, "Creating a Vacation Rule or Auto Reply," on page 91
Section 8.3.3, "Creating a Rule to Forward All Mail to Another Account," on page 91
Section 8.3.4, "Limiting Items Affected by a Rule," on page 91
Section 8.3.5, "Using Rule Conditions," on page 92
8.3.1 Creating a Basic Rule
1 On the main WebAccess page, click Options in the upper right corner.
2 Click Rules.
3 Select the type of rule you want to create.
4 Click Create to display the Create Rule form.
5 Type a name in the Rule name field.
6 If you want to further restrict the items affected by the rule, select the appropriate options in the
Define Optional Conditions section. For more information, see
page
92.
7 Define the actions you want the rule perform.
90
GroupWise 8 WebAccess Client User Guide
Result
Deletes or declines any item when the rule conditions are met. For example, your
rule could decline any appointment scheduled for a certain day of the week if you
are always unavailable for meetings on that day.
Forwards items to one or more users when the rule conditions are met. For
example, if you are on a core team, you can have a rule forward meeting minutes to
extended team members.
Moves items to a folder when the rule conditions are met. For example, you might
want all items with certain words in the Subject box moved to a common folder.
Sends a prepared reply to the sender when the rule conditions are met. For
example, if you need to be out of the office for several days, your rule could send a
reply to incoming items indicating when you'll be back.
You can also use Define Conditions to prevent replies going to mail list servers and
other large groups.
"Understanding Rule Fields" on
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