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Canon imageRUNNER 2545i System Settings Manual

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Table of Contents
System Settings Guide
System Settings Guide
Please read this guide before operating this product.
ENG
After you finish reading this guide, store it in a safe place for future reference.

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Summary of Contents for Canon imageRUNNER 2545i

  • Page 1 System Settings Guide System Settings Guide Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
  • Page 2 imageRUNNER 2545i/2545 2535i/2535 2530i/2530 2525i/2525 2520i/2520 System Settings Guide...
  • Page 3: Manuals For The Machine

    Manuals for the Machine The manuals for this machine are organized as shown below. Please refer to them for detailed information. Some manuals may not be needed for certain system configurations and products purchased. Guides with this symbol are PDF manuals included on the Guides with this symbol are printed manuals.
  • Page 4 Includes the list of System Setting items, description about utility software, glossary, and index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
  • Page 5: Table Of Contents

    Contents Preface ............ix How to Use This Manual .
  • Page 6 Chapter 2 Connecting the Machine to a TCP/IP Network Interface Settings (Ethernet Driver) ........2-2 Communication Environment Settings .
  • Page 7 Chapter 4 Setting the Send Function Specifying Communications Settings ....... .4-2 E-Mail/I-Fax Settings .
  • Page 8 Setting File Server (File Sharing) ........5-18 Confirming Computer Name and Necessary Components for File Sharing (Windows 2000/XP/Vista/7/Server 2003/Server 2008) .
  • Page 9 Chapter 7 Other System Settings Specifying Device Information ........7-2 Setting Startup Time .
  • Page 10: Preface

    Preface Thank you for purchasing the Canon imageRUNNER 2545i/2545/2535i/2535/2530i/2530/ 2525i/2525/2520i/2520. Please read this manual thoroughly before operating the machine to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
  • Page 11: Illustrations Used In This Manual

    Illustrations Used in This Manual The machine illustrations used in this manual are those of the imageRUNNER 2545i with the following optional equipment attached: the Inner Finisher-B1, Inner Finisher Additional Tray-B1, and CST. Feeding Unit-AE1. Displays Used in This Manual Screen shots used in this manual may differ from actual displays depending on the machine configuration.
  • Page 12: Abbreviations Used In This Manual

    Abbreviations Used in This Manual In this manual, product names are abbreviated as follows: Microsoft Windows 2000 operating system: Windows 2000 Microsoft Windows 2000 Professional operating Windows 2000 system: Professional Microsoft Windows XP Professional Edition operating Windows XP Professional system: Microsoft Windows XP operating system: Windows XP Microsoft Windows Vista operating system:...
  • Page 13: Legal Notices

    Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR USE OR NON-INFRINGEMENT.
  • Page 14: Before You Start

    Before You Start CHAPTER This chapter describes information you need to know before you start using the menu and how to set the System Management mode to protect the System Settings from unexpected changes. This chapter also includes on how to register the license keys to activate certain functions.
  • Page 15: System Settings

    System Settings The System Settings includes important settings that affect the management of machine operations. It is recommended that the administrator set the System Settings to ensure proper operation of the machine. To make changes to the System Settings, you should log in to the System Management Mode by entering the System Management ID and System Password.
  • Page 16 Chapter 7 describes the rest of System Settings items. Chapter 8 and the Appendix describe troubleshooting tips and include the System Settings table, glossary, and index. System Settings...
  • Page 17: Setting System Management Mode

    Setting System Management Mode The System Management mode enables the administrator to restrict access to the System Settings by setting the System Manager ID and System Password. IMPORTANT If User ID Management is enabled, only users registered as “System Manager” can change the System Settings by logging in to the machine with their User ID and password.
  • Page 18 NOTE • If the optional Copy Card Reader-F1 is attached, 1000 sequential numbers used as the card IDs cannot be used for the System Manager ID. • For instructions on how to enter characters using the on-screen keyboard, see Chapter 2, “Basic Operations,” in the Reference Guide. •...
  • Page 19 Press [System Manager Settings]. Press [System Manager] ➞ enter the System Manager’s name ➞ press [OK]. NOTE You can enter a maximum of 32 characters for the name. Press [System Manager ID] ➞ enter a number (up to seven digits) using (numeric keys).
  • Page 20: Operating The Machine In System Management Mode

    Press [System Password] ➞ enter a number (up to seven digits) using (numeric keys) ➞ press [OK]. You cannot store a password that only consists of zeros, such as <0000000>. If you enter fewer than seven digits, the machine stores the password with leading zeros.
  • Page 21: When Both Department Id Management And User Id Management Are Disabled

    Enter the System Management ID and password using (numeric keys). ❑ Press [Department ID] ➞ enter the System Manager ID. ❑ Press [Password] ➞ enter the System Password. Press (Log In/Out). The machine enters the System Management Mode. When Both Department ID Management and User ID Management Are Disabled (Additional Functions) ➞...
  • Page 22: When User Id Management Is Enabled

    Press (Log In/Out). The machine enters the System Management Mode. When User ID Management Is Enabled IMPORTANT If User ID Management is enabled, only users registered as “System Manager” can change the System Settings by logging in to the machine with their User ID and password.
  • Page 23 Press (Log In/Out). The machine enters the System Management Mode. 1-10 Setting System Management Mode...
  • Page 24: License Registration

    A license key can be obtained by using a web browser to access the license management system. Access the system by entering the following URL: http://www.canon.com/lms/license/ ■ Administration Numbers That Are Necessary to Obtain a License Key Follow the procedure displayed on the screen. The following administration numbers are necessary to obtain the license key: •...
  • Page 25: Registering A License Key

    Registering a License Key You need to register a license key in your machine to activate certain functions. IMPORTANT To make changes to the System Settings, enter the System Management mode. For details, see “Operating the Machine in System Management Mode,” on p. 1-7. (Additional Functions) ➞...
  • Page 26 NOTE • If the message <The value for the license key is not correct. Check the license key.> is displayed, press [OK] ➞ enter the correct license key. • If the message <There are not enough features required for installation.> is displayed, the license key cannot be registered.
  • Page 27: System Requirements

    System Requirements This section describes the system environments with which the machine is compatible. NOTE By connecting the machine to the network, its settings and operations can be performed on computers using the Remote UI. For more information on the Remote UI, see the Remote UI Guide.
  • Page 28: Using E-Mail/I-Fax

    • Compatible protocol - TCP/IP IMPORTANT • Sending faxes from a computer is available only when the optional Super G3 Fax Board-AG1 is attached to the machine. • If you are using Windows 2000, you need to install Service Pack 4 or later. Using E-Mail/I-Fax The system environments listed below are compatible with the e-mail/I-fax functions.
  • Page 29: Sending Data To A File Server

    Sending Data to a File Server The system environments listed below are compatible with sending data from the machine to a file server. ■ When using TCP/IPv4 network (when sending data to an FTP server) • Compatible servers - Microsoft Windows XP Professional and Internet Information Services 5.1 - Microsoft Windows Vista Ultimate and Internet Information Services 7.0 - Microsoft Windows Vista Business and Internet Information Services 7.0 - Microsoft Windows Vista Enterprise and Internet Information Services 7.0...
  • Page 30 ■ When using TCP/IPv6 network (when sending data to an FTP server) • Compatible servers - Solaris Version 9 or later - Red Hat Enterprise Linux AS/ES/WS 4.0 or later - Mac OS X 10.3 or later • Compatible protocol - TCP/IPv6 ■...
  • Page 31: Checking Your Network Environment

    Checking Your Network Environment The diagram below shows an example network. Confirm the details of the network environment connected to the machine, and then perform the necessary operations. Use TCP/IP to set up the network connected to the machine. In addition to IPv4 (Internet Protocol Version 4), the machine also supports IPv6 (Internet Protocol Version 6), and has a dual stack configuration that enables it to communicate with both IPv4 and IPv6 networks.
  • Page 32: Setup Procedure

    Setup Procedure Follow the procedure described below to set up the machine to use its functions. IMPORTANT • It is recommended that the network administrator perform the following procedures. • Use the machine’s control panel if you are configuring the protocol settings for the first time.
  • Page 33: Setting Up The Machine For Printing/Sending Faxes From A Computer

    IP Address Settings (See “Specifying the Machine’s IP Address,” on p. 2-15.) Specify the machine’s network address and establish a connection to a computer on your network. Any of the following can be used to specify the settings: • The machine’s control panel (Additional Functions menu) •...
  • Page 34: Setting Up The Machine To Use The E-Mail/I-Fax Functions

    Setting up the Machine to Use the E-Mail/I-Fax Functions Follow the setup procedure described here to set up the machine to use the e-mail and I-fax functions. IMPORTANT To send e-mails or I-faxes with the imageRUNNER 2545/2535/2530/2525/2520, the Send function must be activated with the optional Color Send Kit-Y1. NOTE For details about system requirements, see “Using E-Mail/I-Fax,”...
  • Page 35: Setting Up The Machine For Sending Data To A File Server

    Setting up the Machine for Sending Data to a File Server Follow the setup procedure described here to set up the machine for sending data to a file server (FTP or a shared folder). IMPORTANT To send data to a file server with the imageRUNNER 2545/2535/2530/2525/2520, the Send function must be activated with the optional Color Send Kit-Y1.
  • Page 36: Connecting The Machine To A Tcp/Ip Network

    Connecting the Machine to a TCP/IP Network CHAPTER This chapter describes the settings and procedures necessary for connecting and using the machine with a TCP/IP network. IMPORTANT To make changes to the System Settings, enter the System Management mode. For details, see “Operating the Machine in System Management Mode,”...
  • Page 37: Interface Settings (Ethernet Driver)

    Interface Settings (Ethernet Driver) After physically connecting the machine to a network, you must specify the communication mode (Half duplex/Full duplex) and Ethernet type (10BASE-T/ 100BASE-TX). You can also set the machine to automatically select these settings. IMPORTANT • If you are configuring the interface settings for the first time, use the machine’s control panel.
  • Page 38 Specify the communication mode. ● If you want the machine to automatically determine the communication mode (Half duplex/Full duplex) and Ethernet type (10BASE-T/ 100BASE-TX): ❑ Press [On] for <Auto Detect>. ● If you want to manually specify the communication mode (Half duplex/ Full duplex) and Ethernet type (10BASE-T/100BASE-TX): ❑...
  • Page 39 Confirm the settings you specified ➞ press [OK]. Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. Interface Settings (Ethernet Driver)
  • Page 40: Communication Environment Settings

    ON. For instructions on how to turn the machine ON and OFF, see Chapter 2, “Before You Start Using the Machine,” in the User’s Guide. • If you want to use a Canon printer driver or utility, select ‘On’ for both [Use SNMP v. 1] and [Enable Dedicated Port] (for IPv4 only).
  • Page 41 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings]. Press [SNMP Settings]. Communication Environment Settings...
  • Page 42 Select whether or not to use SNMP. ● If you want to set or browse the machine’s settings from a computer: ❑ Press [On] for <Use SNMP v. 1>. ❑ To change the community name, press [Community Name 1] or [Community Name 2] ➞...
  • Page 43 Press [Enable Dedicated Port]. ● If you want to set or browse the machine’s settings from a computer: ❑ Press [On] ➞ [OK]. ● If you do not want to set or browse the machine’s settings from a computer: ❑ Press [Off] ➞...
  • Page 44: Ieee802.1X Authentication Settings

    IEEE802.1X Authentication Settings IEEE802.1X is a standard for port-based network access control, which realizes a local area network secured with a robust authentication system. A typical 802.1X network consists of a RADIUS server (authentication server), LAN switch (authenticator), and client devices with authentication software (supplicant). Authentication Server Supplicant (Machine) A RADIUS server collectively manages...
  • Page 45: Selecting The Ieee802.1X Authentication Method

    ■ EAP-TTLS (Tunneled TLS) EAP-TTLS requires only the RADIUS server to issue a digital certificate. The server certificate sent from the RADIUS server is verified using the CA certificate on the client machine. The client machine is required to provide the user name/ login name and password in order to authenticate itself to the server.
  • Page 46 Press [ ] or [ ] until [IEEE802.1X Settings] appears ➞ press [IEEE802.1X Settings]. Press [On] to enable the IEEE802.1X authentication ➞ press [Next]. Press [Login Name] ➞ enter the login name (up to 24 characters). 2-11 IEEE802.1X Authentication Settings...
  • Page 47 Select the desired EAP method. ● To set EAP-TLS: ❑ Press [On] for <Use TLS>. ❑ Press [Key and Cert.]. ❑ Select the key pair you want to use ➞ press [Set as Def. Key]. NOTE • If you want to check the details of each certificate, select the desired key pair and press [Cert.
  • Page 48 ❑ Press [OK]. ● To set EAP-TTLS: ❑ Press [On] for <Use TTLS>. ❑ Press [MSCHAPv2] or [PAP] to select the internal authentication protocol ➞ press [OK]. ❑ Press [User] ➞ enter the user name (up to 24 characters) specified on the RADIUS server.
  • Page 49 ● To set PEAP: ❑ Press [On] for <Use PEAP>. ❑ Press [User] ➞ enter the user name (up to 24 characters) specified on the RADIUS server. If you want to set the login name as the user name, press [Login Name as User Name].
  • Page 50: Specifying The Machine's Ip Address

    Specifying the Machine’s IP Address Before specifying the machine’s protocol settings, you must assign the machine an IP address to enable communication between the machine and computers. IMPORTANT • Before you perform the operations described in this section, make sure that the machine is turned ON and physically connected to the network.
  • Page 51 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings]. Press [TCP/IP Settings] ➞ [IPv4 Settings] ➞ [IP Address Settings]. Specify the relevant items for your system. ● Using a fixed IP address: ❑ Disable [DHCP], [RARP], and [BOOTP]. ❑ Press [IP Address]. ❑...
  • Page 52: Using Rarp

    ● Using DHCP: ❑ Press [DHCP]. ❑ Enter the IP address, subnet mask, and gateway address. If this information cannot be obtained via DHCP after you restart the machine, the settings entered in this step are used. ● Using RARP: ❑...
  • Page 53: Setting Ipv6 Address

    Setting IPv6 Address This section describes how to set the IPv6 addresses from the control panel. After configuring the TCP/IPv6 settings, make sure that the network connections are properly set. (See “Checking the Network Connection,” on p. 2-22.) With IPv6 communication, multiple IPv6 addresses can be used at the same time. The machine can use up to seven of the following IPv6 addresses: •...
  • Page 54 Press [On] or [Off] for <Use IPv6>. ● If you want to use IPv6: ❑ Press [On] ➞ [OK]. ❑ Proceed to step 4. ● If you do not want to use IPv6: ❑ Press [Off] ➞ [OK]. ❑ Proceed to step 10. NOTE If you press [On], a link local address is automatically set.
  • Page 55 Press [Manual Address Settings]. Specify manual address settings. ● If you want to set the IPv6 address manually: ❑ Press [On] ➞ [Settings]. ❑ Press [Manual Address] ➞ enter the IPv6 address value ➞ press [OK]. ❑ Press [-] or [+] to specify the IPv6 address prefix length.
  • Page 56 ❑ Press [Default Router Addr.] ➞ enter the default router address value ➞ press [OK]. ❑ Confirm the settings you specified ➞ press [OK]. ❑ Press [OK]. ● If you do not want to set the IPv6 address manually: ❑ Press [Off] ➞...
  • Page 57: Checking The Network Connection

    Specify the use of DHCPv6. ● If you want to use DHCPv6 to obtain a stateful address from a DHCP server: ❑ Press [On] ➞ [OK]. ● If you do not want to use DHCPv6: ❑ Press [Off] ➞ [OK]. Restart the machine.
  • Page 58: Checking Tcp/Ipv6 Network Connection

    Press [TCP/IP Settings] ➞ [IPv4 Settings] ➞ [PING Command]. Enter the IP address of a device on the network that you want to connect the machine to ➞ press [Start]. The result of the PING command is displayed on the touch panel display. If this result is inappropriate, check the settings described in “Interface Settings (Ethernet Driver),”...
  • Page 59 Press [ ] or [ ] until [PING Command] appears ➞ press [PING Command]. Enter the IP address of a device on the network that you want to connect the machine to, or the machine’s host name ➞ press [Start]. The result of the PING command is displayed on the touch panel display.
  • Page 60: Setting Up The Machine For Your Network Environment

    Setting up the Machine for Your Network Environment CHAPTER This chapter describes how to set up the machine for your network environment. IMPORTANT To make changes to the System Settings, enter the System Management mode. For details, see “Operating the Machine in System Management Mode,” on p. 1-7. Setting DNS Server .
  • Page 61: Setting Dns Server

    Setting DNS Server If your network has a DNS server, you can take advantage of the DNS Dynamic Update function. Follow the procedure below to configure the settings for the DNS server. IMPORTANT Changes made to DNS Server settings become effective when the machine is restarted.
  • Page 62 Press [ ] or [ ] until [DNS Server] appears ➞ press [DNS Server]. Press [DNS Server Address Settings]. Specify the IPv4 address of a DNS server. ❑ Press [Primary DNS Server] ➞ enter the IP address of the DNS server using (numeric keys).
  • Page 63 Press [DNS Host Name/Domain Name Settings]. Specify the host name and domain name. ❑ Press [Host Name] ➞ enter the name of the machine as the host name ➞ press [OK]. ❑ Press [Domain Name] ➞ enter the network domain name of the machine ➞ press [OK].
  • Page 64 IMPORTANT If you set [BOOTP] or [DHCP] to ‘On’ on the IP Address Settings screen, the host name and domain name you set manually will be overwritten. (See “Setting IPv4 Address,” on p. 2-15.) Press [DNS Dynamic Update Settings]. Press [On] or [Off] ➞ [OK]. If your environment includes a dynamic DNS server and you want to automatically register the IPv4 address, host name, and...
  • Page 65: Ipv6

    - Under the DHCP server, right-click the [Scope] icon ➞ click [Properties]. In the [DNS] sheet of the displayed dialog box, select [Enable DNS dynamic updates according to the settings below] ➞ [Dynamically update DNS A and PTR records only if requested by the DHCP clients].
  • Page 66 Press [DNS Server Address Settings]. Specify the IPv6 address of a DNS server. ❑ Press [Primary DNS Server] ➞ enter the DNS server address ➞ press [OK]. ❑ Press [Primary DNS Server] ➞ enter the DNS server address ➞ press [OK]. If you do not want to specify a secondary DNS server, leave [Secondary DNS Server] blank.
  • Page 67 Specify the host name and domain name. ● If you want to set the same host name or domain name used with IPv4 communication for IPv6 communication: ❑ Press [On] for <Use Same Host Name/ Domain Name as IPv4> ➞ press [OK]. ●...
  • Page 68 ❑ Press [Domain Name] ➞ enter the network domain name of the machine ➞ press [OK]. ❑ Press [OK]. IMPORTANT If you set <Use DHCPv6> to ‘On’ in IPv6 Address Settings, the domain name you set manually will be overwritten. (See “Setting IPv6 Address,” on p. 2-18.) Press [DNS Dynamic Update Settings].
  • Page 69 ❑ If you want to register a stateful address in the DNS server using dynamic DNS updating, press [On] for <Register Stateful Address>. Otherwise, press [Off]. ❑ Press [OK]. IMPORTANT Windows 2000 Server and Windows Server 2003 do not support DHCPv6 servers. Restart the machine.
  • Page 70: Setting Wins

    Setting WINS WINS (Windows Internet Name Service) is a service for associating a NetBIOS name (which is a computer name or printer name on a NetBIOS network) with an IP address. To use WINS, a WINS server is required. IMPORTANT Changes made to WINS Configuration become effective when the machine is restarted.
  • Page 71 Select whether or not to use WINS to resolve the name. ● If you want to resolve the name with WINS: ❑ Press [On]. ❑ Enter the IPv4 address of a WINS server using (numeric keys). ❑ Press [OK]. IMPORTANT If you set [DHCP] to ‘On’...
  • Page 72: Setting Sntp

    Setting SNTP SNTP (Simple Network Time Protocol) enables the machine to synchronize its system times with public time servers located around the world. The time provided by public NTP servers is generally accurate to within milliseconds. Setting SNTP Server Settings IMPORTANT •...
  • Page 73 Press [TCP/IP Settings]. Press [ ] or [ ] until [SNTP Settings] appears ➞ press [SNTP Settings]. Select whether or not to use SNTP. ● If you want to perform time synchronization using SNTP: ❑ Press [On]. ❑ Use [-] or [+] to set the interval for performing time synchronization in <Polling Interval>.
  • Page 74: Confirming Sntp Server Connection

    Confirming SNTP Server Connection Follow the procedure below to confirm if the TCP/IPv4 setting is properly set and the time synchronization using SNTP is working correctly. (Additional Functions) ➞ [System Settings] ➞ [Network Press Settings]. For help, see step 1 in “Setting SNTP Server Settings,” on p. 3-13. Press [TCP IP Settings].
  • Page 75: Setting Pasv Mode For Ftp

    Setting PASV Mode for FTP Whether or not to use the PASV mode for FTP depends on the network environment you are using and the settings of the file server to which you are sending. Before specifying the PASV mode for FTP, consult your network administrator.
  • Page 76 Press [ ] or [ ] until [Use PASV Mode for FTP] appears ➞ press [Use PASV Mode for FTP]. Press [On] or [Off] ➞ [OK]. [On]: Enables the PASV mode for FTP. [Off]: Disables the PASV mode for FTP. Restart the machine.
  • Page 77: Setting Ftp Extension

    For more information on iW Document Manager, see the appropriate iW Gateway documentation. * A document management system provided by Canon IMPORTANT • This setting is available only when the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is activated.
  • Page 78 Press [TCP/IP Settings]. Press [ ] or [ ] until [FTP Extension] appears ➞ press [FTP Extension]. Press [On] or [Off] ➞ [OK]. [Off]: Disables the FTP extension. [On]: Enables the FTP extension. Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. 3-19 Setting FTP Extension...
  • Page 79: Managing Key Pairs And Digital Certificates

    Managing Key Pairs and Digital Certificates The machine can take advantage of key pairs and digital certificates for security purposes, such as IEEE802.1X port-based authentication and SSL communication. After key pairs and digital certificates are installed in the machine, register them for use as described below.
  • Page 80: Generating A Key Pair For Ssl Communications

    Generating a Key Pair for SSL Communications If you want to use encrypted SSL communication for accessing the machine from a web browser (Remote UI) or sending/receiving e-mails and I-faxes, generate a key pair file as described below. Press (Additional Functions) ➞...
  • Page 81 Press [ ] or [ ] until [Certificate Settings] appears ➞ press [Certificate Settings]. Press [Generate Key]. Name the key pair. ❑ Press [Key Name] ➞ enter a name for the key pair (up to 24 characters) using the on-screen keyboard ➞ press [OK]. ❑...
  • Page 82 Specify the signature algorithm and the key length. ❑ Press the Signature Algorithm drop-down list ➞ press [SHA1], [SHA256], [SHA384], or [SHA512] to select the desired hash algorithm. IMPORTANT SHA384 and SHA512 are supported only when the key length is 1024 bits or more.
  • Page 83 Specify the details for the self-signed server certificate ➞ press [Key Gen.] to generate the key pair. IMPORTANT • At least one of the items listed below must be entered. • A DNS server is required in order to use the machine’s FQDN as the common name.
  • Page 84: Registering A Key And Certificate

    Registering a Key and Certificate If you have installed a key pair (or a private key and certificate) in the machine from a web browser (Remote UI), register the key pair as described below. (Additional Functions) ➞ [System Settings] ➞ [Network Press Settings].
  • Page 85: Checking/Deleting A Key And Certificate

    ❑ Press [Key Name] ➞ enter the name of the private key (up to 24 characters) using the on-screen keyboard ➞ press [OK]. ❑ Press [Password] ➞ enter the password for the private key (up to 24 characters) using the on-screen keyboard ➞ press [OK].
  • Page 86 Press [Key and Certificate List]. Check or delete the desired keys and certificates. IMPORTANT (invalid) is displayed to the left of a key pair, it may be invalid or corrupted. After deleting the invalid or corrupted file, generate or register a new key pair. (See “Generating a Key Pair for SSL Communications,”...
  • Page 87 ● If you want to check what a key pair is being used for: ❑ Select the key and certificate with ‘On’ indicated under <Use> ➞ press [Display Use Loc.]. The Display Use Location screen is displayed. ● If you want to delete a registered key pair: ❑...
  • Page 88: Registering A Ca Certificate

    - If the key pair is used for IEEE802.1X authentication, register a new key pair and set it as the default key. (See “Registering a Key and Certificate,” on p. 3-25, and “Selecting the IEEE802.1X Authentication Method,” on p. 2-10.) The key pair reset to ‘Off’...
  • Page 89 Press [Register CA Certificate]. Register the CA certificate. ❑ Select the CA certificate file you want to register ➞ press [Register]. NOTE • Up to 10 CA certificates can be registered. • If you want to delete unnecessary files, select the file ➞ press [Erase] ➞...
  • Page 90: Checking/Deleting A Ca Certificate

    Checking/Deleting a CA Certificate You can display the details of registered CA certificates. You can also delete unnecessary CA certificates. (Additional Functions) ➞ [System Settings] ➞ [Network Press Settings]. For help, see step 1 in “Generating a Key Pair for SSL Communications,” on p. 3-21. Press [TCP/IP Settings] ➞...
  • Page 91 The certificate details are displayed. NOTE • Press [All] to display the complete information of the listing. • If [Cert. Verif.] is pressed, the machine checks for errors in the certificate. ● If you want to delete a registered CA certificate: ❑...
  • Page 92: Setting The Use Of Http

    Setting the Use of HTTP You can enable or disable HTTP on the machine. HTTP is used for communicating to a networked computer via the Remote UI. IMPORTANT Changes made to Use HTTP become effective when the machine is restarted. To restart the machine, turn it OFF, wait at least 10 seconds, and then turn it ON.
  • Page 93 Press [ ] or [ ] until [Use HTTP] appears ➞ press [Use HTTP]. Press [On] or [Off] to enable or disable HTTP ➞ press [OK]. NOTE Pressing [Off] for [Use HTTP] automatically sets [Remote UI On/Off] to ‘Off’. (See “Restricting the Use of Remote UI,”...
  • Page 94: Setting The Default Key For Ssl Communications

    Setting the Default Key for SSL Communications Follow the procedure below to set the default key for SSL communications. IMPORTANT • Before you start setting the default key for SSL communications, make sure to perform the following: - Generate an SSL key pair. (See “Generating a Key Pair for SSL Communications,” on p.
  • Page 95 Press [ ] or [ ] until [SSL Settings] appears ➞ press [SSL Settings]. Press [Key and Cert.]. Select the key pair you want to use ➞ press [Set as Def. Key]. IMPORTANT If the default key cannot be changed, perform the following: - Access the E-mail/I-Fax settings and make sure that the SSL settings for...
  • Page 96 Press [Yes]. To quit, press [No]. Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. IMPORTANT To enable SSL communication, perform the following depending on your needs: - Access the E-mail/I-Fax settings and enable the SSL settings for POP and/or SMTP. (See “Setting up E-Mail/I-Fax Function,”...
  • Page 97: Setting Port Numbers

    Setting Port Numbers Depending on your network environment, you can change the port number for each protocol. IMPORTANT • <SMTP Receive>, <POP3 Receive>, <FTP Sending>, and <SMTP Sending> are available only when the Send function (optional for the imageRUNNER 2545/2535/ 2530/2525/2520) is activated.
  • Page 98 Press [TCP/IP Settings]. Press [ ] or [ ] until [Port Number Settings] appears ➞ press [Port Number Settings]. Press the key for the desired protocol to change the port number. Press [ ] or [ ] to display the page containing the key for the desired protocol.
  • Page 99 Press [Done]. Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. 3-40 Setting Port Numbers...
  • Page 100: Specifying Proxy Settings

    Specifying Proxy Settings Follow the procedure below to specify Proxy Settings according to your network environment. IMPORTANT Changes made to Proxy Settings become effective when the machine is restarted. To restart the machine, turn it OFF, wait at least 10 seconds, and then turn it ON. For instructions on how to turn the machine ON and OFF, see Chapter 2, “Before You Start Using the Machine,”...
  • Page 101 Press [ ] or [ ] until [Proxy Settings] appears ➞ press [Proxy Settings]. Specify proxy settings. ● If you want to use a proxy: ❑ Press [On] for <Use Proxy>. ❑ Press [Server Address] ➞ enter a proxy server IP address or FQDN (for example, starfish.company.com) ➞...
  • Page 102: Confirming The Department Id And Password

    Confirming the Department ID and Password You can confirm the Department ID and password when printing using a driver that supports Windows Vista/7. IMPORTANT Changes made to Confirm Dept. ID Management Password become effective when the machine is restarted. To restart the machine, turn it OFF, wait at least 10 seconds, and then turn it ON.
  • Page 103 Press [ ] or [ ] until [Confirm Dept. ID Management Password] appears ➞ press [Confirm Dept. ID Management Password]. Press [On] or [Off] ➞ [OK]. [On]: Confirms the Department ID and password when printing using a driver that supports Windows Vista/7. [Off]: Does not confirm the Department ID and password when printing using a driver that supports Windows Vista/7.
  • Page 104: Setting Application Protocols For Printing

    Setting Application Protocols for Printing You can select the printing method over a TCP/IP network. IMPORTANT Changes made to LPD Settings, RAW Settings, and WSD Print Settings become effective when the machine is restarted. To restart the machine, turn it OFF, wait at least 10 seconds, and then turn it ON.
  • Page 105 Press [ ] or [ ] until [LPD Settings] appears ➞ press [LPD Settings]. Press [On] or [Off] ➞ [OK]. [Off]: Does not use LPD. [On]: Uses LPD as the printing protocol. Press [ ] or [ ] until [RAW Settings] appears ➞...
  • Page 106 Specify the Raw settings. ● If you want to use Raw as the printing protocol: ❑ Press [On] for <Use RAW>. ❑ If you want to establish bidirectional communication using Port 9100, press [On] for <Use Bidirectional>. ❑ Press [OK]. ●...
  • Page 107 Specify the WSD Print Settings. ● If you want to use WSD (Web Services for Devices) for printing: ❑ Press [On] for <Use WSD>. ❑ If you want to use the multicast discovery function, press [On] for <Use Multicast Discovery>. Otherwise, press [Off]. ❑...
  • Page 108: Setting Up The Send Files Function Of The Machine (Smb Settings)

    Setting up the Send Files Function of the Machine (SMB Settings) This setting is necessary for sending data to a Windows shared folder. IMPORTANT • To send data to a file server with the imageRUNNER 2545/2535/2530/2525/2520, the Send function must be activated with the optional Color Send Kit-Y1. •...
  • Page 109 Specify the SMB settings. ● If you send scanned documents to a Windows shared folder: ❑ Press [On] for <Use SMB Client>. ❑ Press [Server] ➞ enter the name of the machine ➞ press [OK]. Be sure to enter a unique name that does not exist as a name for another computer or printer on the same network.
  • Page 110 ❑ Press [Comment] ➞ enter a comment if necessary ➞ press [OK]. NOTE The comment is displayed on the network. ❑ If you want the machine to notify the LAN Manager of its existence on the network, press [On] for <LM Announce>. Otherwise, press [Off].
  • Page 111: Setting Up E-Mail/I-Fax Function

    Setting up E-Mail/I-Fax Function To set up the Scan to E-mail and I-fax functions, follow the procedure below. IMPORTANT • To send e-mails or I-faxes with the imageRUNNER 2545/2535/2530/2525/2520, the Send function must be activated with the optional Color Send Kit-Y1. •...
  • Page 112 Press until [E-maiI/ l-Fax] appears ➞ press [E-mail/ I-Fax]. Specify the mail server for receiving e-mails/I-faxes. The machine supports both SMTP and POP3 functions. NOTE The machine can receive I-faxes, e-mail messages in text format, and TIFF-F and JPEG files attached to e-mail messages in text format. ●...
  • Page 113 ❑ Press [Authentication/Encryption]. ❑ Press [Next]. ❑ Press [SSL] or [On] for <Allow SSL (SMTP Receive)> depending on your network environment ➞ press [OK]. If you select [SSL] for <Allow SSL (SMTP Receive)>, the machine receives SSL-encrypted data only. (The machine does not receive unencrypted data.) If you select [On] for <Allow SSL (SMTP Receive)>, the machine receives...
  • Page 114 ● If you want to receive e-mails/I-faxes using a POP server: ❑ Press [On] for <POP> ➞ press [Off] for <SMTP Receive>. ❑ Press [E-mail Address] ➞ enter the e-mail address your machine will use ➞ press [OK]. ❑ Press [Next]. ❑...
  • Page 115 ❑ Press [POP Password] ➞ enter the password for access to the POP server ➞ press [OK]. ❑ Use [-] or [+] to set [POP Interval] at the interval you want the POP server to check for incoming e-mails. NOTE •...
  • Page 116 ❑ Press [Next]. ❑ Press [On] for <Allow SSL (POP)> ➞ press [OK]. IMPORTANT • If the POP server does not support encryption, the data will not be encrypted, even if [On] is selected for <Allow SSL (POP)>. • To receive SSL-encrypted data using POP, changing the port number for <POP3 Receive>...
  • Page 117 ● If you are using an SMTP server that requires POP before SMTP as the authentication method: ❑ Press [SMTP Server] ➞ enter the SMTP server IP address or name ➞ press [OK]. Enter the SMTP server name if the SMTP server address is already registered in the DNS server.
  • Page 118 ❑ Press [On] for <Allow SSL (POP)> and/ or <Allow SSL (SMTP Send)>, depending on your network environment ➞ press [OK] to return to the [E-mail/ I-Fax] screen. IMPORTANT • If the POP server and/or SMTP server do not support encryption, the data will not be encrypted, even when [On] is selected for <Allow SSL (POP)>...
  • Page 119 • If you select [On] for both <Disp Auth Screen When Sending> and <Carry Over Authentication>, the user name used to log in to Authorized Send is automatically inserted in the [User Name] text box of the SMTP authentication screen. ❑...
  • Page 120 IMPORTANT • If the SMTP server does not support encryption, the data will not be encrypted, even when [On] is selected for <Allow SSL (SMTP Send)>. • To send SSL-encrypted data using SMTP, changing the port number for <SMTP Sending> may be required. (See “Setting Port Numbers,” on p. 3-38.) The proper port number differs depending on your network environment.
  • Page 121: Setting Up Ldap Server

    - Windows Server 2003 with Active Directory - Windows Server 2008 with Active Directory - Lotus Notes R5 to R8 For more information, contact your local authorized Canon dealer. • You can register up to five LDAP servers. 3-62 Setting up LDAP Server...
  • Page 122: Registering Ldap Server

    Registering LDAP Server Specify the relevant information for the LDAP server, such as the server name and address. Press (Additional Functions) ➞ [System Settings]. Press [ ] or [ ] until [Register LDAP Server] appears ➞ press [Register LDAP Server]. Press [Register].
  • Page 123 Specify the LDAP server information. ❑ Press [Server] ➞ enter a server name ➞ press [OK]. ❑ Press [Server Address] ➞ enter the server’s address ➞ press [OK]. NOTE If <Login Information> is set to ‘Use (security authent.)’ for the LDAP server and Reverse DNS Lookup (a function that looks up the host name from the IP address) is not supported, enter a...
  • Page 124 Add “DC=” to each dot separated series of characters in the Active Directory domain name, and separate each series of characters by a comma. Example: If <team1.salesdept.canon.co.jp> is the domain name in Active Directory: DC=team1, DC=salesdept, DC=canon, DC=co, DC=jp • If you are using Lotus Notes Domino R5 or later: Enter the dn (Distinguished Name) of the node on the directory tree, such as “ou=team1”, “ou=salesdept”, “o=canon”, or “c=jp”.
  • Page 125 Press [Search Timeout] ➞ enter the timeout time, in seconds, using (numeric keys). IMPORTANT Depending on the conditions such as authentication methods you are using, the timeout time may be shorter than designated. Press [Next]. Select [Do not use], [Use], or [Use (security authent.)] for <Login Information>.
  • Page 126 ● If [Do not use] is selected: ❑ Select the Server LDAP version and character code ➞ press [OK]. Select the LDAP version and character code according to the LDAP server’s environment. ● If [Use] is selected: ❑ Select the LDAP version and character code according to the LDAP server’s environment ➞...
  • Page 127 ❑ Press [Password] ➞ enter a password ➞ press [OK]. After pressing [OK], the password that you entered appears as asterisks (********) on the Register screen. ❑ Select [On] or [Off] for <Display authentication screen>. [On]: When searching for information on the server, a login information dialog box is displayed even if a password is not required.
  • Page 128 ❑ Press [Domain Name] ➞ enter a domain name ➞ press [OK]. Enter the directory tree name of the Active Directory, such as <team1.salesdept.canon.co.jp>. ❑ Select [On] or [Off] for <Display authentication screen>. [On]: When searching for information on the server, a login information dialog box is displayed even if a password is not required.
  • Page 129: Changing Ldap Server Setting

    NOTE If Authorized Send is activated, <Carry Over Send Auth. Info.> appears on the top of the Register screen. Press [On] to use the same user name and password as the login information for Authorized Send or [Off] to use the user name and password registered at this step.
  • Page 130: Deleting Ldap Server

    Deleting LDAP Server You can delete a stored LDAP server. (Additional Functions) ➞ [System Settings]. Press For help, see step 1 in “Registering LDAP Server,” on p. 3-63. ] until [Register LDAP Server] appears ➞ press Press [ ] or [ [Register LDAP Server].
  • Page 131: Registering/Editing Ldap Search Attributes

    Registering/Editing LDAP Search Attributes You can register or edit the LDAP search attributes. (Additional Functions) ➞ [System Settings]. Press For help, see step 1 in “Registering LDAP Server,” on p. 3-63. ] until [Register LDAP Server] appears ➞ press Press [ ] or [ [Register LDAP Server].
  • Page 132 ❑ Press [Display Name] ➞ enter the name to display ➞ press [OK]. ❑ Press [Attribute Name] ➞ enter the attribute name ➞ press [OK]. ❑ Press [OK]. ● If you want to edit a search attribute: ❑ Select the search attribute that you want to edit ➞...
  • Page 133: Printing Ldap Server Settings

    ● If you want to erase a search category: ❑ Select the search attribute that you want to erase ➞ press [Erase]. ❑ Press [Yes]. Press (Reset) to return to the top screen. Printing LDAP Server Settings You can print the LDAP server settings. (Additional Functions) ➞...
  • Page 134 Press [Yes]. The LDAP Server settings list is printed. Press (Reset) to return to the top screen. 3-75 Setting up LDAP Server...
  • Page 135 3-76 Setting up LDAP Server...
  • Page 136: Setting The Send Function

    Setting the Send Function CHAPTER This chapter describes how to set the System Settings items related to the Send function. IMPORTANT To make changes to the System Settings, enter the System Management mode. For details, see “Operating the Machine in System Management Mode,” on p. 1-7. Specifying Communications Settings .
  • Page 137: Specifying Communications Settings

    Specifying Communications Settings This section describes the System Settings items related to the e-mail, I-fax, and fax functions. E-Mail/I-Fax Settings You can change the e-mail and I-fax transmission settings listed below. ■ Maximum Data Size For Sending Sets the maximum data size for outgoing e-mail messages and I-fax documents. If the data size of the document sent from the machine exceeds the specified maximum data size and <Divided TX over Max.Data Size>...
  • Page 138 Press (Additional Functions) ➞ [System Settings] ➞ [Communications Settings]. Press [E-mail/I-Fax Settings]. Specify each settings. <Maximum TX Data Size>: Use [-] or [+] to specify the maximum data size for sending. You can set the Maximum TX Data Size from 0 to 99 MB, in 1 MB increments. If you enter ‘0’...
  • Page 139: Fax Settings

    <Divided TX over Max.Data Size>: [On]: When the data size of the document exceeds the size set in <Maximum TX Data Size>, the document is sent as separate files. If the data size of a single page document exceeds the maximum data size for sending, the send job is handled as an error and the document cannot be sent.
  • Page 140: R-Key Setting

    (Additional Functions) ➞ [System Settings] ➞ Press [Communications Settings]. For help, see “E-Mail/I-Fax Settings,” on p. 4-2. Press [Fax Settings]. Select the desired Send Start Speed and Receive Start Speed by pressing each drop-down list ➞ press [OK]. If your document transmission or reception is slow in starting, this may mean that the telephone lines in your area are in poor condition.
  • Page 141 NOTE • If you select ‘Prefix’ for R-Key Settings, you can set a code of up to 20 digits that will access an outside line. Be sure to enter a pause [P] after the prefix code. • The default setting is ‘PSTN’. Press (Additional Functions) ➞...
  • Page 142 Select the type of PBX you are using. ● If you select [Prefix]: ❑ ➞ Press [Prefix] [Code]. ❑ Enter the prefix code using keys) ➞ press [OK] ➞ [OK]. (numeric Be sure to enter a pause after the prefix code.
  • Page 143: Memory Lock Settings

    Memory Lock Settings There may be occasions when you want to use the Memory Lock mode, which stores all incoming documents in the memory until you are ready to print or send them. After the Memory Lock is turned ‘On’, the machine will enter the Memory Lock mode.
  • Page 144 (Additional Functions) ➞ [System Settings] ➞ Press [Communications Settings]. For help, see “E-Mail/I-Fax Settings,” on p. 4-2. Press [Memory Lock Settings]. NOTE If the screen shown on the left appears, enter the password using (numeric keys) ➞ press [Next]. Press [On] or [Off]. ●...
  • Page 145 If you want to set a password for the Memory Lock mode, enter a password using (numeric keys) ➞ press [Next]. If you do not want to set the Memory Lock with a password, press [Next] without entering any number. Once the Memory Lock password is set, it is necessary to enter the password when you want to change the Memory Lock...
  • Page 146 ● If you want to specify the Memory Lock Time Settings: ❑ Press [On] for <Memory Lock Time ➞ press [Next]. Setting s> If you do not want to set the Memory Lock Time, press [Off] ➞ go to step 6. NOTE If [Off] is selected, the Memory Lock mode will not start automatically at a...
  • Page 147: Selecting Country Or Region

    When all settings are complete, press [OK]. Press (Reset) to return to the top screen. Selecting Country or Region Select the country or region where the machine is located. IMPORTANT Changes made to Select Country/Region become effective when the machine is restarted.
  • Page 148 Select the country or region ➞ press [OK]. Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. 4-13 Specifying Communications Settings...
  • Page 149: Storing Forwarding Settings

    Storing Forwarding Settings You can set the machine to forward received fax/I-fax documents to other machines or the file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. This section explains forwarding conditions and how to register, change, and erase forwarding destinations.
  • Page 150 *2 I-fax/fax documents with forwarding errors stored in memory can be confirmed, deleted, printed, and forwarded to the destinations registered in the One-touch Buttons or the Address Book from the I-Fax or Fax Forwarding Error Status Screen on the System Monitor screen. (See Chapter 6, “Checking/Changing the Status of Documents in Memory,”...
  • Page 151 Press [Register]. Press [Condition Name]. Enter a name for the forwarding condition ➞ press [OK]. You can enter up to 50 characters for the condition name. Press [Forwarding Conditions]. 4-16 Storing Forwarding Settings...
  • Page 152 Press [Fax] or [I-Fax] ➞ [Next]. This step is necessary only when the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is activated and the optional Super G3 Fax Board-AG1 is attached to the machine. Set the forwarding conditions. ● If the Send function (optional for the imageRUNNER 2545/2535/2530/ 2525/2520) is not activated and the Super G3 Fax Board-AG1 is attached to the machine, or ‘Fax’...
  • Page 153 [does not contain]: Forwards the document if the Fax Number information does not contain the characters entered. ❑ Enter the forwarding criterion using (numeric keys) ➞ press [OK]. [Space]: Press to insert a space between numbers. [+]: Press to insert a “+” sign between the country code and fax number.
  • Page 154 ● If the Send function (optional for the imageRUNNER 2545/2535/2530/ 2525/2520) is activated and the Super G3 Fax Board-AG1 is not attached to the machine, or ‘I-Fax’ is selected as the receive type: ❑ Press the Destination, From, or Subject drop-down list.
  • Page 155 ❑ Enter the forwarding criteria ➞ press [OK]. ❑ If necessary, repeat this step for the other drop-down list(s). If you want to change the criteria for the forwarding conditions without changing the forwarding condition for the Destination, From, and Subject drop-down lists, press [Set.] next to the criteria you want to change ➞...
  • Page 156 Select a destination ➞ press [OK]. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list.
  • Page 157 Select the file format of the document you want to forward ➞ press [Done]. ● If [Fax] is selected as the receive type on step 6: If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages].
  • Page 158: Setting Forwarding Without Conditions

    [TIFF (B&W)/PDF (Color)]: Forwards the file in the TIFF (B&W) or PDF (Color) format. NOTE • Documents are forwarded in the same color mode (B&W or Color) as when they were received. • To view a TIFF or JPEG file, a software application that supports the TIFF or JPEG format (such as Imaging for Windows) is required.
  • Page 159 Press [Forward w/o Cond]. Press the Receive Type drop-down list ➞ select [Fax] or [I-Fax]. This step is necessary only when the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is activated and the optional Super G3 Fax Board-AG1 is attached to the machine. Press [Forwarding Destination].
  • Page 160 Select the forwarding destination ➞ press [OK]. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list.
  • Page 161 Select the file format of the document you want to forward ➞ press [Done]. ● If [Fax] is selected as the receive type on step 3: If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages].
  • Page 162 ● If [I-Fax] is selected as the receive type on step 3: <Divide into Pages>: When the received document contains two or more pages, they are divided into separate files, each of which consists of only one page. When using this option, you can select from the following three file formats: [PDF (B&W)/JPEG (Color)]: Forwards the file in the PDF (B&W) or JPEG (Color) format.
  • Page 163: Checking/Changing Forwarding Settings

    Checking/Changing Forwarding Settings You can check or change forwarding settings that have been stored. (Additional Functions) ➞ [System Settings] ➞ Press [Forwarding Settings]. For help, see step 1 in “Storing Forwarding Settings,” on p. 4-15. Select the forwarding setting whose details you want to check ➞...
  • Page 164: Turning Forwarding On/Off

    Turning Forwarding ON/OFF You can set whether received documents are forwarded. (Additional Functions) ➞ [System Settings] ➞ Press [Forwarding Settings]. For help, see step 1 in “Storing Forwarding Settings,” on p. 4-15. Select the desired forwarding setting ➞ press [Validate/ Invalidate].
  • Page 165: Erasing Forwarding Settings

    Erasing Forwarding Settings You can erase forwarding settings that have been stored. (Additional Functions) ➞ [System Settings] ➞ Press [Forwarding Settings]. For help, see step 1 in “Storing Forwarding Settings,” on p. 4-15. Select the forwarding setting that you want to erase ➞ press [Erase].
  • Page 166: Printing Forwarding Settings

    Printing Forwarding Settings You can print a list of the stored forwarding settings. (Additional Functions) ➞ [System Settings] ➞ Press [Forwarding Settings]. For help, see step 1 in “Storing Forwarding Settings,” on p. 4-15. Press [Print List]. NOTE The forwarding settings can be printed only if A3, A4, or A4R (plain or recycled paper) is loaded in the paper sources whose settings in Other in...
  • Page 167: Handling Forwarding Documents

    Handling Forwarding Documents You can set how the machine handles the documents to be forwarded. IMPORTANT This setting is available only when the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is activated or the optional Super G3 Fax Board-AG1 is attached to the machine.
  • Page 168 Press [ ] or [ ] until [Store/ Print When Forwarding] appears ➞ press [Store/Print When Forwarding]. Press [Print Image]. Press [On], [For Error Only], or [Off] ➞ [OK]. [On]: Print all the images that has been forwarded. [For Error Only]: Prints the image only when forwarding has failed.
  • Page 169 Press [For Error Only] or [Do Not Store] ➞ [OK]. [For Error Only]: Stores the image in memory if forwarding fails. [Do Not Store]: Does not store the image. NOTE If you set Store Image to Memory to ‘For Error Only’, you can redirect the jobs with forwarding errors to destinations registered in the Address Book or one-touch buttons from the I-FAX Forwarding Error Status screen or Fax Forwarding Error Status screen.
  • Page 170: Restricting The Send Function

    Restricting the Send Function This section describes the setting items that restrict the Send function. Setting a Password for the Address Book You can set a password for the Address Book. If a password is set, restrictions can be placed on registering, editing, and erasing destinations. IMPORTANT This setting is available only when the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is activated or the optional Super G3 Fax Board-AG1 is...
  • Page 171 Press [ ] or [ ] until [Restrict the Send Function] appears ➞ press [Restrict the Send Function]. Press [Address Book Password]. Enter the desired password (numeric keys) ➞ using press [OK]. If you set a password, it is necessary to enter the password whenever you want to change Address Book settings, including the one-touch buttons.
  • Page 172: Restricting New Addresses

    NOTE • If you make a mistake when entering the password, press (Clear) ➞ enter the correct password. • If you do not want to use the Address Book password, delete the registered password (Clear) ➞ [OK]. by pressing Press (Reset) to return to the top screen.
  • Page 173: Enabling Fax Transmission Via The Fax Driver

    Press [Restrict New Addresses]. Press [On] or [Off] ➞ [OK]. [On]: You cannot specify new destinations. [Off]: You can specify new destinations. Press (Reset) to return to the top screen. Enabling Fax Transmission via the Fax Driver This mode enables you to send faxes via the fax driver. IMPORTANT This setting is available only when the optional Super G3 Fax Board-AG1 is attached to the machine.
  • Page 174 ] until [Restrict the Send Function] appears ➞ Press [ ] or [ press [Restrict the Send Function]. For help, see step 2 in “Setting a Password for the Address Book,” on p. 4-35. Press [Allow Fax Driver TX]. Press [On] or [Off] ➞ [OK]. [On]: The machine can send documents via the fax driver.
  • Page 175: Restricting Recall

    Restricting Recall This mode enables you to restrict the use of the Recall function. IMPORTANT This setting is available only when the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is activated or the optional Super G3 Fax Board-AG1 is attached to the machine. NOTE The default setting is ‘Off’.
  • Page 176: Entering A Fax Number Twice To Confirm It

    Press (Reset) to return to the top screen. Entering a Fax Number Twice to Confirm It This mode helps to prevent you from sending documents to the wrong destination when specifying the fax number using (numeric keys). If you set this mode to ‘On,’...
  • Page 177: Restricting Sequential Broadcast

    Press [On] or [Off] ➞ [OK]. [On]: The confirmation screen appears when you enter a fax number using (numeric keys). [Off]: The confirmation screen does not appear. Press (Reset) to return to the top screen. Restricting Sequential Broadcast This mode enables you to restrict sending to multiple destinations when one or more fax numbers are included (except for those registered in a group address).
  • Page 178: Restricting Sending Documents To A Usb Memory Media Device

    Press [ ] or [ ] until [Restrict Sequential Broadcast] appears ➞ press [Restrict Sequential Broadcast]. Press [Broadcast Confirmation], [Prohibit Broadcast], or [Off] ➞ [OK]. [Broadcast Confirmation]: A confirmation message appears if you try to send documents with sequential broadcasting. [Prohibit Broadcast]: You cannot send documents with sequential broadcasting.
  • Page 179 Press [ ] or [ ] until [Memory Media Settings] appears ➞ press [Memory Media Settings]. Press [Use Scan to Memory Media]. Press [On] or [Off] ➞ [OK]. [On]: You can send documents to a USB memory media device. [Off]: You cannot send documents to a USB memory media device.
  • Page 180: Setting Up Computers To Use Print And Send Functions

    Setting up Computers to Use Print and Send Functions CHAPTER This chapter provides instructions on how to set up a computer for printing and sending faxes, and how to set up a file server to receive documents sent from the machine. Setting up a Computer for Printing/Sending a Fax .
  • Page 181: Setting Up A Computer For Printing/Sending A Fax

    Setting up a Computer for Printing/Sending a Fax After you have completed the protocol settings for printing and sending a fax with the machine, you are ready to set up each of the computers for printing or sending a fax. ■...
  • Page 182: Printer Connection Method (Lpd/Raw)

    NOTE If Windows 2000/XP/Vista/7/Server 2003/Server 2008 or Mac OS X (10.4.9 or later) is on your network, you can set up a print server for more efficient management of network printers. Once a print server is set up, it can manage the print jobs. Also, by setting up a driver for the print server, the printer driver can be installed in each computer via the network.
  • Page 183 ● For Windows XP Professional/Server 2003 ❑ Click on the [Start] menu ➞ [Printers and Faxes]. ● Windows XP Home Edition ❑ Click on the [Start] menu ➞ point to [Control Panel] ➞ [Printers and Other Hardware] ➞ click [Printers and Faxes]. ●...
  • Page 184 [Finish]. If the dialog box displays <Additional Port Information Required>, follow the instructions on the screen to search again, or click [Standard] ➞ click [Canon Network Printing Device with P9100] under [Device type] ➞ click [Next] to exit the Wizard.
  • Page 185 Click [Close] to close the [Printer Ports] dialog box. ● If you want to use LPD: ❑ Proceed to step 10. ● If you want to use Raw: ❑ Proceed to step 11. If you want to use LPD, change the port configuration information. ❑...
  • Page 186: Setting File Server (Ftp)

    Setting File Server (FTP) To send data from the machine to a computer on your network, you need to specify the settings of the computer that receives the data. This section describes how to set up a computer as an FTP server. IMPORTANT •...
  • Page 187: Windows 2000/Xp/Vista/7/Server 2003/Server 2008

    Windows 2000/XP/Vista/7/Server 2003/Server 2008 IMPORTANT • It is recommended that the FTP server be configured by the network administrator. • To use a Windows machine as an FTP server, it is necessary to install the IIS versions listed below. If IIS is not installed in the computer you are using, you will need to install IIS before entering these settings.
  • Page 188 Start IIS. ● If you are using Windows 2000: ❑ Click [Start] on the Windows taskbar ➞ point to [Programs] ➞ point to [Administrative Tools] ➞ click [Internet Service Manager]. ● If you are using Windows XP: ❑ Click [Start] on the Windows taskbar ➞ click [Control Panel]. ❑...
  • Page 189 Confirm [Full computer name]. ● If you are using Windows 2000: ❑ Right-click the [My Computer] icon on the desktop ➞ click [Properties]. ❑ Click the [Network Identification] tab to display the [Network Identification] sheet ➞ confirm [Full computer name]. ❑...
  • Page 190 ❑ In the [New User] dialog box, enter the user name in [User name] ➞ enter the password in [Password] ➞ re-enter the password in [Confirm password]. Enter a user name not longer than 20 For Windows 7 alphanumeric characters, and a password not longer than 24 (14 for Windows 2000) alphanumeric characters.
  • Page 191: Unix/Linux

    IMPORTANT • To use [Full computer name], which was confirmed in step 4, as the host name for [Host Name] as shown in the above example, it is necessary to use a DNS server. (This applies even if the machine and the FTP server are in the same subnet.) If no DNS server is available, the host name setting should be specified using the IP address of the FTP server.
  • Page 192 Set a destination address using the machine’s control panel. Sample destination setting: • Server side settings: [Host Name]: starfish [Domain]: organization.company.com The user’s home directory is /home/hsato, and /home/hsato/share is the data destination. • The machine’s destination settings: The Protocol drop-down list:FTP [Host Name]: starfish.organization.company.com [File Path]:...
  • Page 193: Mac Os X

    Mac OS X NOTE The following procedures are based on Mac OS X version 10.5. The procedures may differ depending on the versions of Mac OS X you are using. Log in to Mac OS X as Administrator. Start the FTP services under Mac OS X. ❑...
  • Page 194 NOTE To send files to the shared folder, it is necessary to enable write access for the user. ❑ Close the [<folder name> Info] window. Set a destination address using the machine’s control panel. Sample destination setting: • Server side settings (set using the above procedure): Create a folder named “share”...
  • Page 195: Ftp Server For Iw Gateway

    FTP Server for iW Gateway NOTE An FTP server for iW Gateway is required for receiving data from the machine. Set up the FTP server for iW Gateway. For details about the settings, see the iW Gateway User’s Guide. On the FTP server for iW Gateway, specify the folder to store data sent from the machine.
  • Page 196 Use the Remote UI of the machine to import the destination data exported in step 3 into the machine. ❑ Click [Add. Func.] of the Remote UI ➞ click [Import/Export]. ❑ Click [Address Book]. ❑ Click [Import]. ❑ Click [Browse] ➞ select the file to import. ❑...
  • Page 197: Setting File Server (File Sharing)

    Setting File Server (File Sharing) To send data from the machine to a computer on your network, you need to specify the settings of the computer that receives the data. This section describes how to configure a shared folder. IMPORTANT •...
  • Page 198: Confirming Computer Name And Necessary Components For File Sharing (Windows 2000/Xp/Vista/7/Server 2003/Server 2008)

    Confirming Computer Name and Necessary Components for File Sharing (Windows 2000/XP/Vista/7/Server 2003/Server 2008) NOTE The number of users or clients that can access a server running Windows 2000/XP/ Vista/7/Server 2003/Server 2008 is limited. After this number of users or clients is reached, it is not possible to send to a server running Windows 2000/XP/Vista/7/ Server 2003/Server 2008.
  • Page 199 Confirm the necessary components for file sharing. ● If you are using Windows 2000: ❑ Right-click the [My Network Places] icon on the desktop ➞ select [Properties] to open the [Network and Dialup Connections] dialog box. ❑ Right-click the [Local Area Connection] icon ➞ select [Properties]. ❑...
  • Page 200 ❑ Make sure that all the check boxes below are selected. If any of the boxes is not selected, select it. • [Client for Microsoft Networks] • [File and Printer Sharing for Microsoft Networks] • [Internet Protocol Version 4 (TCP/IPv4)] ❑...
  • Page 201: Setting Shared Folder

    Setting Shared Folder You can set up a shared folder with or without access restriction. If “Access permissions” are granted to users who are registered for computers, they are authorized to operate folders and files. There are two types of access permissions: •...
  • Page 202: Setting Shared Folder Without Access Restriction (Windows 2000/Xp/Server 2003)

    Setting Shared Folder without Access Restriction (Windows 2000/XP/ Server 2003) This section describes the procedure for granting FULL Control permission to the “Everyone” account so that any user can access the shared folder. Create a new shared folder in any drive. It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive.
  • Page 203 NOTE Select the [Full Control] box so that you can store data scanned with this machine on a computer (the file server). ❑ Click [OK] to close the [Permissions for <Folder Name>] dialog box. ❑ If the [Security] tab is displayed in the [<Folder name> Properties], click the [Security] tab to set the local-level access permission.
  • Page 204: Setting Shared Folder Without Access Restriction (Public Folder) (Windows Vista/7/Server 2008)

    Click [OK] to close the [<Folder name> Properties] dialog box. Activate the Guest user account. ❑ Right-click the [My Computer] icon on the desktop ➞ click [Manage] to open the [Computer Management] window. ❑ Under [System Tools], click [Local Users and Groups]. ❑...
  • Page 205 Select [Turn on sharing so anyone with network access can open, change, and create files], and then click [Apply]. For Windows Vista NOTE Do not select [Turn on sharing so anyone with network access can open files]. Otherwise, you will not be able to store a document scanned with this machine in a shared folder.
  • Page 206: Setting Shared Folder With Access Restriction (Windows 2000/Xp/Server 2003)

    Create a new folder in the Public folder. ■ For Windows 7/Server 2008 R2 Click [Start] on the Windows taskbar, select [Control Panel]. Click [Choose homegroup and sharing options] under [Network and Internet], then click [Change advanced sharing settings]. Click to select [Turn on sharing so anyone with network access can read and write files in the Public folders] under [Public folder sharing].
  • Page 207 Create a user account for accessing a shared folder. NOTE Even if you do not create a new account by following the procedures below, you can add a pre-registered account for users who are permitted to access the shared folder. In such case, you need to create a password if one has not been set for the pre-registered account.
  • Page 208 ● If you are using Windows XP: ❑ Click [start] on the Windows taskbar ➞ select [Control Panel]. ❑ Click [User Accounts]. ❑ Click [Create a new account] ➞ type a user name in [Type a name for the new account], and then click [Next].
  • Page 209 Right-click the created folder. Select [Sharing and Security...] to open the [<Folder name> Properties] dialog box. Select [Share this folder]. Set the network-level access permission. ❑ Click the [Permissions] button to open the [Permissions for <Folder Name>]. ❑ Click [Add...] to open the [Select Users or Groups] dialog box. ❑...
  • Page 210 NOTE The [Security] tab is not displayed when: • The drive to which the shared folder is set is formatted in FAT16 or FAT32. • Simple file sharing is enabled. Set the local-level access permission. If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level as well as the network-level access permissions.
  • Page 211: Setting Shared Folder With Access Restriction (Windows Vista/7/Server 2008)

    Setting Shared Folder with Access Restriction (Windows Vista/7/ Server 2008) Follow the procedures below to set up file sharing with access restriction. Create a user account for accessing a shared folder. NOTE Even if you do not create a new account by following the procedures below, you can add a pre-registered account for users who are permitted to access the shared folder.
  • Page 212 Create a new shared folder in any drive. It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive. Ex.: C:\share Right-click the created folder ➞ select [Share with] ➞ [Specific people] ([Share...] for Windows Vista/Server 2008) to open the [File Sharing] dialog box.
  • Page 213: Setting Shared Folder (Mac Os X)

    NOTE • Access permissions in Windows Vista/Server 2008 are as follows: - Reader: A reader can only view shared files. - Contributor: A contributor can create, alter and delete shared files, but not alter access permissions. - Co-owner: A co-owner can perform all file operations including creating, altering and deleting shared files and altering access permissions.
  • Page 214: Setting Shared Folder (Samba (Unix/Linux))

    ❑ Close the [Accounts] window. Create a shared folder to which files are to be sent. Grant access to the shared folder. ❑ Click to select the shared folder created in step 4 ➞ select [Show Info] from the [File] menu.
  • Page 215: Specifying Destinations

    Specifying Destinations Once the shared folder is ready, you can scan and store documents in it. To specify the shared folder as the destination, use the machine’s control panel. Each table in this section shows the items you should specify according to the shared folder type you created.
  • Page 216: File Sharing Without Access Restriction (Windows 2000/Xp/Vista/7/Server 2003/Server 2008)

    File Sharing without Access Restriction (Windows 2000/XP/Vista/7/Server 2003/Server 2008) If you want to specify a shared folder without access restriction as the destination, specify the items listed in the table below. Setting example Setting Item Description Example The Protocol Windows (SMB) drop-down list Host Name Computer name confirmed in step 2 in...
  • Page 217: File Sharing With Access Restriction (Windows 2000/Xp/Vista/7/Server 2003/Server 2008)

    File Sharing with Access Restriction (Windows 2000/XP/Vista/7/Server 2003/Server 2008) If you want to specify a shared folder with access restriction as the destination, specify the items listed in the table below. Setting example Setting Item Description Example The Protocol Windows (SMB) drop-down list Host Name Computer name confirmed in step 2 in...
  • Page 218: File Sharing (Mac Os X)

    File Sharing (Mac OS X) If you want to specify a folder in a computer running Mac OS X, specify the items listed in the table below. Setting example Setting Item Description Example The Protocol Windows (SMB) drop-down list Host Name IP address of Macintosh File Path Name of the folder created in step 4 in...
  • Page 219: File Sharing (Unix/Linux)

    File Sharing (UNIX/Linux) If you want to specify a folder in a UNIX machine, specify the items listed in the table below. Setting example Setting Item Description Example The Protocol Windows (SMB) drop-down list Host Name Computer name of the UNIX machine Example: \\swan (Double backslash “\\”...
  • Page 220: Protecting The Machine From Unauthorized Access

    Protecting the Machine from Unauthorized Access CHAPTER This chapter describes how to restrict access to the machine by using the Department ID and User ID Management, and how to control access from computers on the network. IMPORTANT To make changes to the System Settings, enter the System Management mode. For details, see “Operating the Machine in System Management Mode,”...
  • Page 221: Setting Department Id Management

    Setting Department ID Management You can register a Department ID and password for each department, and manage the machine by limiting its use to only those who enter the correct Department ID and password. This is called Department ID Management. Department IDs and passwords for up to 1000 departments can be registered.
  • Page 222 After editing settings on Department ID Management, be sure to press (Log In/Out) to return to the screen for entering the Department ID and password. IMPORTANT • To use the optional Copy Card Reader-F1, Department ID Management must be activated. •...
  • Page 223: Registering The Department Id, Password, And Page Limit

    Registering the Department ID, Password, and Page Limit Press (Additional Functions) ➞ [System Settings] ➞ [Department ID Management]. Press [On] or [Off]. ● If you want to use the Department ID Management: ❑ Press [On]. ❑ Proceed to step 3. ●...
  • Page 224 Press [Register]. Enter the Department ID and password using (numeric keys). ❑ Press [Department ID] ➞ enter the Department ID. ❑ Press [Password] ➞ enter the password. You cannot store a Department ID or password that only consists of zeros, such as <0000000>.
  • Page 225 Press [On] under the desired function(s). If you do not want to set a page limit restriction for the function, press [Off]. NOTE • <Total Print Lim> is the sum of <Copy Limit> and <Print Limit>. • <B&W Scan Limit> is available only when the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is activated or the optional Super G3 Fax Board-AG1 is attached to the machine.
  • Page 226 Press [OK] ➞ [OK]. Press [Done]. Press [OK]. NOTE If you selected [On] in step 2, pressing [OK] activates Department ID Management. Press (Reset) to return to the top screen. Setting Department ID Management...
  • Page 227: Changing The Password And Page Limit

    Changing the Password and Page Limit You can change the password and page limit settings that you have registered. (Additional Functions) ➞ [System Settings] ➞ Press [Department ID Management]. For help, see step 1 in “Registering the Department ID, Password, and Page Limit,” on p.
  • Page 228 Enter the new password (up to seven digits) using (numeric keys). You cannot store a password that only consists of zeros, such as <0000000>. If you enter fewer than seven digits, the machine stores the password with leading zeros. Example: If <02> or <002> is entered, <0000002>...
  • Page 229 NOTE • If you make a mistake when entering a number, press (Clear) ➞ enter the correct number. • You can set the page limit from 0 to 999,999 pages. Once the page limit is reached, copying, scanning, or printing is not possible. •...
  • Page 230: Erasing The Department Id And Password

    Erasing the Department ID and Password You can erase the Department ID and password that you have registered. NOTE If Department ID Management is activated through the optional Copy Card Reader-F1, you cannot delete the Department IDs from the touch panel display. (Additional Functions) ➞...
  • Page 231: Checking And Printing Counter Information

    Press [Done]. Press [OK]. Press (Reset) to return to the top screen. Checking and Printing Counter Information You can display and print a list of page totals for each department. (Additional Functions) ➞ [System Settings] ➞ Press [Department ID Management]. For help, see step 1 in “Registering the Department ID, Password, and Page Limit,”...
  • Page 232 Press [On] ➞ [Page Totals]. Check or print the page total count. ● If you only want to check the counter information: ❑ Press [ ] or [ ] to display the desired Department ID ➞ press [ ] or [ ] to display and view the desired page totals.
  • Page 233 ● If you want to print the displayed list: ❑ Press [Print List]. ❑ Press [Yes]. If you do not want to print the displayed list, press [No]. Printing starts. NOTE • To cancel printing, press [Cancel]. • To close the screen that is displayed while the machine is printing the Page Count List, press [Done].
  • Page 234: Clearing Page Totals

    Press [OK]. Press (Reset) to return to the top screen. Clearing Page Totals You can clear the page totals made for all departments or for specific departments. (Additional Functions) ➞ [System Settings] ➞ Press [Department ID Management]. For help, see step 1 in “Registering the Department ID, Password, and Page Limit,” on p.
  • Page 235 If you want to clear page totals for each Department ID, press [ ] or [ ] to display the desired Department ID ➞ select the Department ID ➞ press [Clear]. Press [Yes]. If you do not want to clear the page totals, press [No].
  • Page 236: Accepting Print And Scan Jobs With Unknown Ids

    Press [OK]. Press (Reset) to return to the top screen. Accepting Print and Scan Jobs with Unknown IDs You can specify whether to accept or reject print and network scan jobs that do not correspond to any registered Department ID. NOTE The default settings are as follows: - Allow ID Unknown Printer Jobs: On...
  • Page 237 Press [On] or [Off] for <Allow ID Unknown Printer Jobs> and <Allow ID Unknown Remote Scan Jobs> ➞ [OK]. <Allow ID Unknown Printer Jobs> [On]: The machine accepts print jobs that do not correspond with a registered Department ID. [Off]: The machine does not accept print jobs that do not correspond with a registered Department ID, and you must enter a Department ID and password to operate the machine.
  • Page 238: Setting User Id Management

    Setting User ID Management You can set whether or not to use the User ID Management. The User ID Management function enables you to register up to 1,000 User IDs to manage the use of the machine by registered users. IMPORTANT •...
  • Page 239 Select whether or not to use the User ID Management. ● If you want to use the User ID Management: ❑ Press [On]. ❑ If the Send function (optional for the imageRUNNER 2545/2535/2530/2525/ 2520) is activated and you want to add the User ID to the name of the sending document, press [On] for <Add user name to Send Document Name>.
  • Page 240: Restricting Access From Computers On The Network

    Restricting Access from Computers on the Network Restricting unauthorized access to the machine is highly important for enhanced information security in a digitalized office. To protect the machine from unauthorized access, you can use IP addresses and/or MAC addresses. IMPORTANT Changes made to IP Address Range Settings and Receiving MAC Address Settings become effective when the machine is restarted.
  • Page 241 Press [TCP/IP Settings] ➞ [IPv4 Settings] ➞ [IP Address Range Settings]. Select whether or not to restrict IP addresses. ● If you want to restrict the access (such as print or fax jobs) from computers by specifying an IP address or a range of IP addresses: ❑...
  • Page 242 Specify the IP address (or the IP address range) to be permitted or rejected. ● If you want to permit or reject a single IPv4 address: ❑ Press [Single Address] ➞ enter the desired IPv4 address using (numeric keys) ➞ press [OK]. ●...
  • Page 243 Select the IP address or the range of IP addresses that is to be permitted or rejected ➞ press [Permit/Reject]. [Permit]: Allows the access to the machine from the specified IPv4 addresses or IPv4 address ranges. [Reject]: Rejects the access to the machine from the specified IPv4 addresses or IPv4 address ranges.
  • Page 244: Setting Ipv6 Address Range

    Setting IPv6 Address Range (Additional Functions) ➞ [System Settings] ➞ [Network Press Settings]. For help, see step 1 in “Setting IPv4 Address Range,” on p. 6-21. Press [TCP/IP Settings] ➞ [IPv6 Settings]. Press [ ] or [ ] until [IP Address Range Settings] appears ➞...
  • Page 245 Select whether or not to restrict IP addresses. ● If you want to restrict the access (such as print or fax jobs) from computers by specifying an IP address or a range of IP addresses: ❑ Press [On] ➞ [Settings]. ❑...
  • Page 246 Specify the IP address, IP address range, or prefix address to be permitted or rejected. ● If you want to permit or reject a single IPv6 address: ❑ Press [Single Address]. ❑ Press [Address] ➞ enter the desired IPv6 address ➞ press [OK]. ❑...
  • Page 247 IMPORTANT • A total of 10 IPv6 addresses, address ranges, or address prefixes can be set. • You cannot specify a multicast address or an address composed entirely of zeros for an IPv6 address. • If you enter ‘0’ in [Prefix Length], no IPv6 addresses are permitted. •...
  • Page 248: Setting The Mac Address Filter

    Setting the MAC Address Filter If the machine is connected to an IPv4 network, you can use the MAC Address Filter function to protect the machine from unauthorized access. IMPORTANT A total of 10 MAC addresses can be set for this function. (Additional Functions) ➞...
  • Page 249 Select whether or not to use the MAC address filter. ● If you want to enable a MAC address filter: ❑ Press [On] for <Apply Settings>. ❑ Press [Register]. ❑ Proceed to step 5. IMPORTANT If you select [On] for <Apply Settings>, the machine can be accessed only from MAC addresses specified later in step 5.
  • Page 250 Press [OK]. NOTE • If you want to delete a MAC address, select the MAC address on the Receiving MAC Address Settings screen ➞ press [Erase] ➞ press [Yes] to delete. • If you want to edit a MAC address, select the MAC address on the Receiving MAC Address Settings screen ➞...
  • Page 251: Authenticating Users Before Sending Documents (Authorized Send)

    Authenticating Users Before Sending Documents (Authorized Send) If your network uses directory services such as Active Directory, we recommend that you use also Authorized Send. Authorized Send is an authentication feature that enables you to prevent unauthorized users from sending documents from the machine.
  • Page 252 ■ What you can do with Authorized Send In addition to authenticating users, Authorized Send enables you to do the following: • Carry over the login information (both user name and password, or user name only) from Authorized Send to other authentication systems such as SMTP authentication •...
  • Page 253: Restricting The Use Of Remote Ui

    Restricting the Use of Remote UI You can set whether to enable the Remote UI to operate the machine and change settings. If you want to access the machine more securely from a web browser, enable SSL (Secure Sockets Layer) for encrypted communications. IMPORTANT Changes made to Remote UI On/Off become effective when the machine is restarted.
  • Page 254 Press [ ] or [ ] until [Remote UI On/Off] appears ➞ press [Remote UI On/Off]. Select whether or not to enable the Remote UI and SSL communication. ● If you want to enable the Remote UI and access the machine using SSL: ❑...
  • Page 255 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. 6-36 Restricting the Use of Remote UI...
  • Page 256: Restricting The Display Of Job Log

    Restricting the Display of Job Log You can specify whether or not to display the job log on the touch panel display. When you set [Job Log Display] to ‘On’, you can check the job log using the System Monitor screen. When you set [Job Log Display] to ‘Off’, the job log does not appear on the System Monitor screen.
  • Page 257 Press [On] or [Off] ➞ press [OK]. [On]: The job log is displayed on the System Monitor screen. [Off]: The job log is not displayed on the System Monitor screen. Press (Reset) to return to the top screen. 6-38 Restricting the Display of Job Log...
  • Page 258: Displaying The Current Department Id/User Name

    Displaying the Current Department ID/User Name You can set whether or not to display the Department ID or the user name at the lower left corner of the touch panel display. NOTE • For more information on the Department ID Management, see “Setting Department ID Management,”...
  • Page 259 Select [On] or [Off] ➞ press [OK]. [On]: The Department ID or the user name is displayed at the lower left corner of the touch panel display. [Off]: The Department ID or the user name is not displayed at the lower left corner of the touch panel display.
  • Page 260: Other System Settings

    Other System Settings CHAPTER This chapter describes how to specify device information, startup time, and automatic online/ offline, as well as how to set to store the log of send jobs to memory media, how to turn on/off use of the USB interface port and optional Inner 2 Way Tray-G1, how to restrict printing images from a USB memory media device, and how to detect and install necessary drivers using Plug and Play.
  • Page 261: Specifying Device Information

    Specifying Device Information Device Information Settings enables you to set a name for the machine, and enter information regarding its location. Press (Additional Functions) ➞ [System Settings] ➞ [Device Info Settings]. Enter the name and location of the machine. ❑ Press [Device Name] ➞...
  • Page 262: Setting Startup Time

    Setting Startup Time If you connect the machine to a switching hub, it may not be able to connect to a network even though your network settings are set correctly. This occurs because the spanning tree process performed between switching hubs prevents them from communicating with each other immediately after the machine connects to a switching hub.
  • Page 263 Press [ ] or [ ] until [Startup Time Settings] appears ➞ press [Startup Time Settings]. Set the time period required to delay the startup of network communications for the machine ➞ press [OK]. Use [-] or [+] to set the time period. NOTE You can also enter values using (numeric keys).
  • Page 264: Setting Auto Online/Offline

    Setting Auto Online/Offline To use the Network Scan function, the machine must be connected to a network and separately switched online to the network. This section explains how to switch the machine online and offline to use the Network Scan function. NOTE Color Network ScanGear, the application software for remote scanning, is compatible with the Windows operating systems only.
  • Page 265: Auto Offline

    Press [ ] or [ ] until [Auto Online/Offline] appears ➞ press [Auto Online/Offline]. Press [Auto Online]. Press [On] or [Off] ➞ [OK]. Press (Reset) to return to the top screen. Auto Offline If the machine is connected to a network that is online, scanning may not be possible.
  • Page 266 NOTE The default setting is ‘Off’. (Additional Functions) ➞ [System Settings]. Press For help, see step 1 in “Auto Online,” on p. 7-5. ] until [Auto Online/Offline] appears ➞ press [Auto Press [ ] or [ Online/Offline]. For help, see step 2 in “Auto Online,” on p. 7-5. Press [Auto Offline].
  • Page 267: Retaining Send Log To Memory Media

    Retaining Send Log to Memory Media You can set whether to record the job log when storing scanned documents in USB memory media. IMPORTANT This setting is available only when the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is activated and Use Scan to Memory Media in Memory Media Settings is set to ‘On’.
  • Page 268 Press [Retain] or [Do Not Retain] ➞ [OK]. [Retain]: Records the log of send jobs to USB memory media. [Do Not Retain]: Does not record the log of send jobs to USB memory media. Press (Reset) to return to the top screen. Retaining Send Log to Memory Media...
  • Page 269: Restricting The Usb Interface Port

    Restricting the USB Interface Port You can specify whether to restrict jobs through the USB port. IMPORTANT • The Use USB Device setting restricts the jobs from the devices (such as computers) connected to the USB port of the machine, but does not affect the use of the USB memory media.
  • Page 270 Press [On] or [Off] ➞ [OK]. [On]: The machine accepts jobs through the USB port. [Off]: The machine does not accept jobs through the USB port. Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. 7-11 Restricting the USB Interface Port...
  • Page 271: Installing Drivers With Plug And Play

    Installing Drivers with Plug and Play You can specify functions suitable for the print and fax options installed in the machine, so your computer detects and installs drivers that are compatible with the specified functions. IMPORTANT Changes made to PDL Selection (Plug-n-Play) become effective when the machine is restarted.
  • Page 272 Select [UFRII LT], [PCL5e], [PCL6], [FAX] or [PS3] ➞ press [OK]. The screen shot on the left may differ from the actual display depending on the machine configurations. Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. 7-13 Installing Drivers with Plug and Play...
  • Page 273: Using The Inner 2 Way Tray-G1

    Using the Inner 2 Way Tray-G1 You can specify whether or not to use the Inner 2 Way Tray-G1. IMPORTANT • This setting is available only when the optional Inner 2 Way Tray-G1 is attached. • Changes made to Use Inner 2way Tray become effective when the machine is restarted.
  • Page 274 Press [On] or [Off] ➞ [OK]. [On]: Uses the Inner 2 Way Tray-G1. [Off]: Does not use the Inner 2 Way Tray-G1. If you have pressed [On] on step 3, read the confirmation message ➞ press [OK]. Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
  • Page 275: Restricting Printing Images From A Usb Memory Media Device

    Restricting Printing Images from a USB Memory Media Device This mode enables you to restrict printing images from a USB memory media device. NOTE The default setting is ‘Off’. Press (Additional Functions) ➞ [System Settings]. Press [ ] or [ ] until [Memory Media Settings] appears ➞...
  • Page 276 Press [Use Media Print]. Press [On] or [Off] ➞ [OK]. [On]: You can print images from a USB memory media device. [Off]: You cannot print images from a USB memory media device. Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. 7-17 Restricting Printing Images from a USB Memory Media Device...
  • Page 277: Setting The Secure Printing Function

    Setting the Secure Printing Function Secure Printing enables you to hold your print jobs until the appropriate password is entered at the machine. This way, confidential documents are not left lying on the machine’s output tray. Set the timeout period (or hold time) for the secure print jobs so that they can be automatically discarded from the machine’s memory after the timeout period elapses.
  • Page 278 Select the function. ● To change the timeout setting: ❑ Press [Delete Timeout]. ❑ Press [-] or [+] to enter the desired timeout period ➞ press [OK]. You can also enter values using (numeric keys). The timeout period can be set from 10 to 240 minutes in one minute increments. The selected mode is set.
  • Page 279 ● To set the machine to accept only the secure print jobs when documents are printed from a computer: ❑ Press [Only allow secure print jobs]. ❑ Press [On] ➞ [OK] NOTE To disable the setting, press [Off] ➞ [OK]. Press (Reset) to return to the top screen.
  • Page 280: Displaying An Alert Message When The Available Memory Gets Low

    Displaying an Alert Message When the Available Memory Gets Low This mode shows you an alert message on the touch panel display when the memory consumption of all jobs such as printing, copying, and sending reaches a certain level. The memory consumption level that triggers an alert message can be specified to your preference, in units of percentage.
  • Page 281 Press [On] or [Off]. [On]: Displays an alert message when the memory consumption reaches the level to be specified in the next step. Press [OK] ➞ go to the next step. [Off ]: Does not display an alert message even if the available memory gets low.
  • Page 282: Troubleshooting

    Troubleshooting CHAPTER This chapter describes how to resolve problems related to network settings. Identifying and Isolating Problems ......... . 8-2 Network Connection Problems.
  • Page 283: Identifying And Isolating Problems

    You may experience problems while operating the machine. Take a minute to see if you have a simple solution to your problem before contacting your local authorized Canon dealer. Network Connection Problems <Check the network connection.> is displayed on the touch panel display.
  • Page 284 Remedy Check the following: • If the dial-up router does not have to send packets via broadcast, change the router settings to ensure that it sends packets via a method other than broadcast. If dial-up router has to send packets via broadcast, check that the settings are correct.
  • Page 285 <IEEE802.1X Error Set the correct certificate information.> or <IEEE802.1X error. Set the correct Cert. info.> is displayed. Cause The correct client authentication information (the key pair and certificate, user name and password, and the CA certificate) is not set. Remedy Check for incorrect settings in the authentication method and authentication information (the key pair and certificate, user name and password, and the CA certificate).
  • Page 286: Printing Problems

    <IEEE802.1X Error Cannot analyze the Certificate.> or <IEEE802.1X error. Cannot analyze the Certificate.> is displayed. Cause The machine failed to analyze the server certificate sent from the RADIUS server. Remedy Check for any errors in the server certificate on the RADIUS server. <IEEE802.1X Error No reply from the destination.>...
  • Page 287 Cause 2 TCP/IP network is not properly set up. Remedy Check the following: • Confirm that the IPv4 addresses are properly set up. If the IPv4 addresses were set using DHCP, BOOTP, or RARP, confirm that they are operating. • Confirm that the IPv6 addresses are properly set up. After checking the settings of the router, set <Use Stateless Address>...
  • Page 288: Data Sending/File Sharing Problems

    The Printer Port Name is not displayed in [Print to the following port]. Cause 1 The machine and the cable are not properly connected. Remedy Check that the machine is connected to the network using the proper cable, and then restart the machine. (See Chapter 2, “Before You Start Using the Machine,” in the User’s Guide.) Cause 2 The computer that is printing is not properly set up.
  • Page 289 Cause 2 The machine’s address [User] setting contains one or more spaces after the user name. Remedy Ensure that the machine’s address [User] setting does not contain spaces after the user name. Cause 3 The machine was turned OFF while sending data to the FTP server, and when the machine was turned back ON, it attempted to resend the data.
  • Page 290: Appendix

    Appendix CHAPTER This chapter includes the system settings, glossary, and index. System Setting Items ........... . 9-2 Managing the Machine .
  • Page 291: System Setting Items

    System Setting Items Applicable Item Settings Page System Manager Settings System Manager 32 characters maximum p. 1-4 System Manager ID Seven digit number maximum, 7654321 System Password Seven digit number maximum, 7654321 Department ID Management Department ID On, Off Management Register, Edit, Erase, Turn Limits On/Off and Set Register ID/Password Page Limits...
  • Page 292 Applicable Item Settings Page United Kingdom (GB), Germany (DE), France (FR), Italy (IT), Spain (ES), Netherlands (NL), Denmark (DK), Norway (NO), Sweden (SE), Finland (FI), Austria (AT), Belgium (BE), Switzerland (CH), Portugal (PT), Ireland (IE), Select Country/Region p. 4-12 Greece (GR), Luxemburg (LU), Hungary (HU), Czech Republic (CZ), Russia (RU), Slovenia (SI), South Africa (ZA), Poland (PL), Belarus (BY), Egypt (EG), Jordan (JO), Saudi Arabia (SA),...
  • Page 293 Applicable Item Settings Page Use IPv6: On, Off Stateless Address Settings: Use Stateless Address: On, Off Manual Address Settings: p. 2-18 Use Manual Address: On, Off Manual Address: 39 Characters maximum Prefix Length: 0 to 128 (64) Default Router Addr.: 39 Characters maximum Use DHCPv6: On, Off PING Command: Enter an IP address or host p.
  • Page 294 Applicable Item Settings Page Generate Key: Generate a key pair by specifying the following: Key Name: 24 Characters maximum Signature Algorithm: SHA1, SHA256, SHA384, SHA512 Key Length (bit): 512, 1024, 2048, 4096 Validity Start Date: Enter <DD/MM YYYY>. Validity End Date: Enter <DD/MM YYYY>. Country/Region: Australia (AU), China (CN), Czech Republic (CZ), Germany (DE), Denmark (DK), Estonia (EE), Spain (ES), Finland (FI),...
  • Page 295 Applicable Item Settings Page Apply Settings: On, Off Receiving MAC MAC addresses (a maximum of 10 addresses can p. 6-29 Address Settings be registered) Use Proxy: On, Off Server Address: Server name or IP address (128 Characters maximum) Port Number: 1 to 65535 (80) Proxy Settings Use Proxy within the Same Domain: On, Off p.
  • Page 296 Applicable Item Settings Page E-mail/I-Fax SMTP Receive On, Off On, Off POP Authentication before Send: On, Off SMTP Authentication (SMTP AUTH): On, Off Disp Auth Screen When Sending* : On, Off Carry Over Authentication* : On, Off User: User name for SMTP authentication (64 Characters maximum) Password: Password for SMTP authentication (32 Authentication/...
  • Page 297 Applicable Item Settings Page Forwarding Settings Receive Type* All, Fax, I-Fax Validate/Invalidate On, Off Condition Name: 50 characters maximum Forwarding Conditions Receive Type* : Fax, I-Fax disregarded, does not exist*, equals, differs from, begins with, ends with, contains, does not contain * Only when <Fax>...
  • Page 298 Applicable Item Settings Page Restrict the Send Function* Address Book 7 digits maximum p. 4-35 Password Restrict New Addresses On, Off p. 4-37 Allow Fax Driver TX On, Off p. 4-38 Restrict Recall On, Off p. 4-40 Confirm Entered Fax On, Off p.
  • Page 299 Applicable Item Settings Page Erase Yes, No p. 3-71 Print List Yes, No p. 3-74 Register LDAP search attributes, or edit/erase the Reg./Edit LDAP Search p. 3-72 stored search attributes. Memory Media Send Retain, Do Not Retain p. 7-8 Log* On, Off Remote UI On/Off p.
  • Page 300: Managing The Machine

    You can use NetSpot Device Installer, Canon utility software downloadable from the Canon web site, for the initial settings of the machine connected to a network. For instructions on how to use NetSpot Device Installer, see Online Help for NetSpot Device Installer.
  • Page 301: Glossary

    Glossary Numerics 10BASE-T The Ethernet standard supporting data transfer rates up to 10 Mbps, which utilizes a twisted-pair cable. 100BASE-TX The Ethernet standard supporting data transfer rates up to 100 Mbps, which utilizes two pairs of high grade twisted-pair cables. Authentication A system process which validates a user’s logon information.
  • Page 302 Community Name An identification keyword for SNMP (Simple Network Management Protocol). Cursor The underline symbol you see on the touch panel display when you register numbers and names in the machine. Daemon A process that runs in the background and performs a specified operation, at predefined times or in response to certain events.
  • Page 303 Ethernet An industry standard LAN (Local Area Network) system for connecting multiple computers. Data is sent from one computer to another by dividing it into packets, and the packets reach their destinations smoothly without any collision with other packets. File server A personal computer or workstation to which two or more users on client personal computers can gain access via a LAN (Local Area Network), to share and use its hard disk drive.
  • Page 304 IEEE802.1X authentication An authentication method that permits only supplicants (devices) authenticated by a RADIUS (Remote Authentication Dial-In User Service) server to connect to the network via an authenticator. I-fax I-fax (Internet fax) enables you to send and receive a scanned original converted to image data as an e-mail attachment to/from any I-fax compatible facsimile or personal computer with Internet e-mail functionality.
  • Page 305 Key pair In SSL security, the key pair consists of a public key and a private key. A public key is known to “everyone,” and a private or secret key is known only to the recipient of the message. Local Area Network. A network system formed by linking a server, workstations, devices, and computers, which are all located in the same building or some other relatively limited area.
  • Page 306 NetBIOS Network Basic Input Output System. A program that enables applications on different computers to communicate within a LAN (Local Area Network). NetBIOS is used in Ethernet, and Windows 2000/XP/Vista/7/Server 2003/Server 2008 networks. NTFS NT File System. A native file system of Windows NT, offering a higher level of security through a file encryption system, as well as native support for file compression.
  • Page 307 PING PING is a command line utility that allows you to send a request to another machine on the network which hopefully then replies.This action sends Internet Control Message Protocol (ICMP) Echo Request messages to verify IP-level connectivity to another TCP/IP computer. The action prompts the receipt of corresponding Echo Reply messages, along with the round-trip times.
  • Page 308 SNTP Simple Network Time Protocol. A simplified version of NTP. This protocol enables computers in a network to synchronize their system times with a public time server used around the world. The time public NTP servers provide is generally accurate to within milliseconds.
  • Page 309 TCP/IP Transmission Control Protocol/Internet Protocol. The protocol used to connect to the Internet and wide area networks. UFRII Ultra Fast Rendering II. A printing algorithm for realizing high speed monochrome rendering. UFR II enables processing tasks to be executed and divided appropriately between the host PC and the printer to greatly reduce overall printing time.
  • Page 310: Index

    Index Numerics Computer settings for printing/sending a fax, 5-2 Confirm Dept. ID Management Password, setting, 3-43 100BASE-TX, 9-12 Confirm Entered Fax Numbers, setting, 4-41 10BASE-T, 9-12 Cursor, 9-13 Access restriction from computers on the Daemon, 9-13 network, 6-21 Data sending and file sharing problems, 8-7 Address Book Password, setting, 4-35 Default, 9-13 Allow Fax Driver TX, setting, 4-38...
  • Page 311 E-mail/I-Fax Settings HTTP, 9-14 (Communications Settings), 4-2 E-mail/I-Fax settings (Network Settings), 3-52 Enable Dedicated Port, 2-5 Ethernet, 9-14 Ethernet Driver Settings, 2-2 Identifying and isolating problems, 8-2 IEEE802.1X authentication, 2-9, 9-15 I-fax, 9-15 Inner 2Way Tray, setting the use of, 7-14 Interface, 9-15 Fax Settings, 4-4 Interface cable, 9-15...
  • Page 312 LAN, 9-16 PASV mode, 9-17 LDAP search attributes, PBX, 9-17 registering and editing, 3-72 PCL, 9-17 LDAP server PDF, 9-17 Changing settings, 3-70 PDL Selection (Plug-n-Play), 7-12, 9-10 Deleting registration, 3-71 PING, 9-18 Printing settings, 3-74 Port Number Settings, 3-38 Registering, 3-63 Printer connection method Registering/editing search attributes, 3-72...
  • Page 313 System Manager Settings, 1-4, 9-2 System requirements, 1-14 Printing of sending a PC-Fax, 1-14 Secure Printing, 7-18 Sending data to a file server, 1-16 Send function Using E-mail/I-fax, 1-15 Restricting, 4-35 System Setting items, 9-2 Send Start Speed, setting, 4-4 System Settings, 1-2 Shared folder Mac OS X, 5-34...
  • Page 314 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands (See http://www.canon-europe.com/ for details on your regional dealer)

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