Guest Mailbox - NEC Aspire S IntraMail System Manual

Guest Mailbox

Guest Mailbox
Description
An outside party can have their own Guest Mailbox mailbox for receiving and sending messages. A Guest
Mailbox is a Subscriber Mailbox that does not have an extension associated with it. It is instead associated
with a virtual extension. A Guest Mailbox has many of the IntraMail features of a Subscriber Mailbox. A
company visitor with a Guest Mailbox could, for example:
■ Go to any extension, press CALL1 + 700, then dial their mailbox number.
■
Review their messages, leave messages for associates, or record a new greeting for their mailbox.
■ Use many other features available to a Subscriber Mailbox.
For a brief overview of the features available at a Guest Mailbox, review the Related Features below. Then,
go to the individual feature to find out how it operates and any programming required to make it work.
Related Features
Automated Attendant (page 47)
The Automated Attendant GOTO and LOGON actions (assigned to the active Dial Action Table) can
route callers to a Guest Mailbox.
Auto Erase or Save (page 45)
After a guest listens to a message in their Guest Mailbox, IntraMail can automatically erase or save the
message.
Greeting (page 89)
A Guest Mailbox can have a recorded greeting that plays to callers leaving a message.
Listening to Messages (page 104)
Review this feature to learn which features are available to the guest while listening to messages.
Mailbox Name (page 109)
A Guest Mailbox can have a recorded name.
Make Call (page 115)
■ A Make Call callback to a Guest Mailbox is helpful only if an extension has a Call Coverage key for
the virtual extension associated with the Guest Mailbox. Otherwise, the callback cannot be answered.
■ A Guest Mailbox user can use Make Call to return a call left in the Guest Mailbox.
Main Menu (page 113)
The Main Menu provides assess to the features available to a Guest Mailbox.
Message Listen Mode (page 126)
Set the type of messages a guest will listen to when they dial L (5) after logging into their Guest Mailbox.
Message Notification (page 127)
Once activated, Message Notification dials a telephone number to let the user know they have new mes-
sages in the Guest Mailbox.
Message Playback Direction (page 133)
Set the Guest Mailbox message playback order.
Message Record (page 134)
Review this feature to learn which features are available to the Guest Mailbox while recording and send-
ing a message.
Message Storage Limit (page 137)
Set the maximum number of messages that can be left in the mailbox.
Next Call Routing Mailbox (page 140)
The Next Call Routing Mailbox provides additional dialing options after a caller leaves a message in a
Guest Mailbox.
Security Code (page 157)
If enabled, a Guest Mailbox caller must enter a security code before logging onto the mailbox.
96 ◆ Chapter 2: Features
IntraMail for Aspire System Guide