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Registration Reference Manual
• The number of records that need to be pulled from storage and forwarded to
another NHAIS agency or another home country.
• For "S" type runs only of this utility the email will show the number of "Status
errors". This final figure is a "balancing item" for "S" type runs and ensures
that the number of records in the download file equals:
o the sum of patients whose medical records need to be forwarded to a
o the sum of patients whose medical records need to be forwarded to a
o the sum of patients whose medical records need to be forwarded to
o the number of status errors.
NOTE
For "M" (multiple record) type runs – where multiple rows have been
selected – the counts will be higher than where single rows have been
selected.
"S" (single record) type runs show the number of patients affects, whilst
"M" type runs show the actual number of MREs that need to be retrieved.
Download File Layout
The download file will have a filename of:
Cipher_MRENQST_TypeX_FromCCYYMMDDToccyymmdd_nnnnn_nnnnn.txt
where:
• Cipher is the NHAIS system cipher
• X is the type (mode) of run being undertaken ("A" for all retained medical
records or "S" for those retained to send out)
• CCYYMMDD is the entered start date
• ccyymmdd is the entered end date
• nnnnn_nnnnn is a random number to ensure the uniqueness of the output
filename.
The format of the tab delimited results file created by this utility is as follows:
Data
Data Item Name
Item No.
1
NHS Number
NHS Number Barcode
2
(unencoded)
NHS Number Barcode
3
(encoded)
Patient Surname
4
5
Patient Forenames
GP practice;
GP practice where the MR status is "APR"
another NHAIS agency; and
Version 3.0
Additional Registration Utilities
Notes
Appendix D D-35
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