Manager/Secretary; To Set Up Manager/Secretary Combinations; To Programme A Key To Answer The Manager's Calls - BT Versatility V16 Owner's Manual

BT Versatility
Owners Manual
Additional call features

Manager/Secretary

The Manager/Secretary feature is a set of programming options used to maximise the
efficiency with which two people work together. It is typically used for a
manager/secretary partnership.
To activate the Manager/Secretary feature it is necessary to first combine the Manager
and Secretary Extensions. When the Manager/Secretary combinations are programmed
the Secretary may answer calls ringing on the Manager's Extension by pressing a key on
which the number is programmed.
Other standard features include programming a Dedicated Line for the Manager, so that
no other Extension may make or receive calls on that Line. You can program the
Manager's Extension with a key for paging, or calling the Secretary's Extension, and you
can program the Manager's Extension to 'Divert All Calls' to the Secretary.

To set up Manager/Secretary combinations

• From the Programming Extension, press the Programme Key
• Press the Scroll Down Key
• Select 'System programming'.
• Enter the System Programming Password and select 'Extensions'.
• Press the Scroll Down Key
• Select 'Manager/secretary'.
• Select the Secretary Extension. When selected, the menu changes to allow you to
select the Manager Extension(s).
• Select the Manager Extension(s). Manager Extensions will be indicated by a _
alongside. (If the Extension has been combined previously with a Secretary the
existing Manager Extensions will be indicated with a _. Selecting an extension with a _
will remove that Extension as a Manager of that Secretary.)
Press the Hands-free Key to finish programming.

To programme a key to answer the Manager's calls

With this feature set, the Secretary can answer calls ringing on the Manager's Extension
by pressing a key. The Manger/Secretary combination must be programmed for this to
operate. The key will also offer the standard features available when a Programmable
Key is programmed to ring an extension. That is, the Secretary can call the Manager,
while the Manager's Extension is idle, by pressing the key. Also, the Secretary can see
the status of the Manager's Extension from the key light – lit if the Extension is busy,
and flashing if ringing.
• From the Secretary's telephone, press the Programme Key
• Press the Scroll Down Key
• Select 'Key programming'.
• Select the Programmable Key you want to programme.
• Select 'Extensions'.
• Enter the Manger's Extension number
• Select 'Confirm'.
Press the Hands-free Key to finish programming.
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until 'System programming' is displayed.
until 'Manager/secretary' is displayed.
until 'Key Programming' is displayed.
.
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