Olympia CM 940-F Operating And Programming Manual
  1. Manuals
  2. Brands
  3. Olympia Manuals
  4. Cash Register
  5. CM 941-F
  6. Operating and programming manual

Olympia CM 940-F Operating And Programming Manual

Hide thumbs Also See for CM 940-F:
Table of Contents

Advertisement

Quick Links

CM 940-F / 941-F / 942-F
Operating Instructions
Programming Instructions
Since 1903
www.enetto.eu

Advertisement

Table of Contents
loading
Need help?

Need help?

Do you have a question about the CM 940-F and is the answer not in the manual?

Questions and answers

sigi
August 2, 2025

what is the key TYP ?

0

Related Manuals for Olympia CM 940-F

Summary of Contents for Olympia CM 940-F

  • Page 1 CM 940-F / 941-F / 942-F Operating Instructions Programming Instructions Since 1903 www.enetto.eu...

  • Page 2: Declaration Of Conformity

    Cash Register CM 940-F / 941-F / 942-F Declaration of Conformity CM 940-F / 941-F / 942-F The manufacturer hereby declares that the equipment complies with the stipulations defined in the following guidelines and standards: Der Hersteller erklärt hiermit, dass das Gerät mit den Bestimmungen der Richtlinien und Normen überein- stimmt: Le fabricant déclare par la présente que l'appareil est conforme aux règlements et normes en vigueur:...
  • Page 3 We are pleased that you decided on purchasing the Olympia CM 940-F / 941-F / 942-F cash register. The CM 940-F / 941-F / 942-F is a high-quality cash register that implements the latest technologies to satisfy your needs in the best possible way.

  • Page 4: Intended Use

    Cash Register CM 940-F / 941-F / 942-F Intended Use This cash register is exclusively intended for processing cash register business indoors. Any other use is considered unintended use. General Information / Safety Notes Ensure that the mains power supply corresponds to that specified on the rating plate located on the rear side of the ●...

  • Page 5: Table Of Contents

    Cash Register CM 940-F / 941-F / 942-F Contents Product Features ..............................11 Starting Up ................................13 Inserting a paper roll............................13 Paper reel ................................. 13 2.2.1 Inserting the paper reel ........................13 2.2.2 Removing the journal ........................13 Language................................13 Key-Operated Control Switch..........................
  • Page 6 Cash Register CM 940-F / 941-F / 942-F 6.2.2 Procedure to enter text ........................34 6.2.2.1 Entering digits, letters and special characters..............34 6.2.2.2 Deleting text entered ......................35 6.2.3 Keys for text input ..........................36 6.2.4 Character map ..........................36 Changing the language ............................
  • Page 7 Cash Register CM 940-F / 941-F / 942-F Programming tender media identification......................66 6.8.1 Programming tender media identification using the PC ..............67 Programming an amount-related surcharge (+)....................68 6.9.1 Programming an amount-related surcharge (+) using the PC............68 6.10 Programming an amount-related discount (-) ....................69 6.10.1...
  • Page 8 Cash Register CM 940-F / 941-F / 942-F 6.31 Programming the decimal point / decimal places...................107 6.31.1 Programming the decimal places using the PC................108 6.32 Programming rounding...........................109 6.32.1 Programming rounding for received on account/paid out and for calculating tax......109 6.32.1.1 Programming rounding for receiving on account / paid out..........109 6.32.1.2 Programming rounding for tax calculation...............110...
  • Page 9 Cash Register CM 940-F / 941-F / 942-F 7.10 Refunds ................................130 7.11 Received on account operations ........................131 7.12 Paid out operations ............................131 7.13 Printing numbers ............................132 7.14 Opening the cash drawer without a sale ......................132 7.15 Printing a receipt on/off ..........................133 7.16 Printing last receipt (duplicate receipt, delayed printout) ................133...
  • Page 10 Cash Register CM 940-F / 941-F / 942-F 14.2 USB flash card slot for data backup.......................152 14.2.1 Saving data on a USB flash card ....................152 14.2.2 Loading data from the USB flash card....................152 14.3 Bar code scanners ............................153 14.3.1 Suitable bar code scanners with a PS/2 plug .................153 14.3.2...

  • Page 11: Product Features

    Cash Register CM 940-F / 941-F / 942-F Product Features Feature CM 940-F CM 941-F CM 942-F Cash drawer None None Large Weight 2.1 kg 5.1 kg 8.0 kg ECR types Hairdresser's version, baker's version, restaurant version Keyboard type Raised keyboard (with 48 keys) or flat keyboard (with 84 keys) No.
  • Page 12 Cash Register CM 940-F / 941-F / 942-F Feature CM 940-F CM 941-F CM 942-F Cash register reports X1/Z1 financial report, day X/Z clerk report, day/month ● ● X2/Z2 financial report, month X/Z clerk PLU report, day/month ● ● X/Z department report, day/month X/Z training report, day/month ●...

  • Page 13: Starting Up

    Cash Register CM 940-F / 941-F / 942-F Starting Up Inserting a paper roll Attention: Only use thermal paper! Remove the printer lid. Pivot the paper transport unit up. Insert a roll of thermal paper, 57 mm wide and max. 70 mm diameter, so that the thermal paper unrolls from the bottom and is fed past the printer mechanism, see Fig.

  • Page 14: Key-Operated Control Switch

    Cash Register CM 940-F / 941-F / 942-F Key-Operated Control Switch Key switch positions The key can be turned to five different positions: The cash register is Registration mode Print report without Print report with Programming mode memory deletion memory deletion...

  • Page 15: Keyboard

    Cash Register CM 940-F / 941-F / 942-F Keyboard The cash register is available with either a raised or flat keyboard. Raised keyboard In its standard form, the cash register leaves the factory with German labels on the keyboard. It is possible to apply labels in different languages on the keys. Keyboard sheets in various languages are enclosed with the cash register for this purpose.

  • Page 16: Flat Keyboard

    Cash Register CM 940-F / 941-F / 942-F Flat keyboard To use the flat keyboard, the cash register ECR type must be set to 0 (Hairdresser's version) (see Note: Chapter 6.30). 4.2.1 Flat keyboard labels in English (original) FEED DEPT Receipt ▲...

  • Page 17: Explanation Of The Key Functions

    Cash Register CM 940-F / 941-F / 942-F Explanation of the key functions 4.3.1 Standard keys on the keyboard The following table indicates whether the respective key is available on the raised keyboard (H) or flat Note: keyboard (F). Explanation If you press and hold the ┣FEED┫...
  • Page 18 Cash Register CM 940-F / 941-F / 942-F - Continued - Explanation Numeric keys: The numeric keys are used to enter digits. The ┣. DEL┫ or ┣ . ┫ key is used to enter a decimal point. The ┣PLU┫ (Price-Look-Up) key.
  • Page 19 Cash Register CM 940-F / 941-F / 942-F - Continued - Explanation The key is used to change the size of the print on the receipt. The ┣ X ┫ key is used to repeat (multiply) entries for departments or refunds.

  • Page 20: Functions Not Provided On The Standard Keyboard

    Cash Register CM 940-F / 941-F / 942-F - Continued - Explanation Press the ┣SUB-TOTAL┫ key to display the total amount of the sales or produce a copy of the bill. The ┣CASH┫ key is used for cash transactions. 4.3.2...
  • Page 21 Cash Register CM 940-F / 941-F / 942-F - Continued - Meaning Explanation After pressing this key, fixed price 1 will be registered continually for the DEPT/PLU ┣PRICE 1┫ * registration until stopped. After pressing this key, fixed price 2 will be registered continually for the DEPT/PLU ┣PRICE 2┫...

  • Page 22: Programming The Cash Register Via The Pc

    CD with the recommended PC programme Olympia ECR Management System. ● We recommend you only programme the cash register using Olympia ECR Management System. This can Note: considerably simplify programming various cash register settings and provides a clearer overview of the programmed data because you can view it quickly, simply and clearly on the monitor screen.

  • Page 23: Starting The Pc Programme

    Cash Register CM 940-F / 941-F / 942-F - Continued - The installation routine is started. The programming software is automatically installed in C:\Program Files if no modifica- tions have been made. Conclude the process when the installation has finished by clicking on CLOSE.
  • Page 24 Cash Register CM 940-F / 941-F / 942-F Fig. 6 Activate the USB interface: Select the System Setting(S) menu in the menu bar. Select the Setup Usb Driver menu option. The following window opens (see Fig. 7): Fig. 7 - Continued on next page -...

  • Page 25: Connecting The Pc To The Cash Register

    Cash Register CM 940-F / 941-F / 942-F - Continued - Do not alter the values already defined. Click on INSTALL. Confirm by clicking on OK. 10. Close the window by clicking on the X at the top right of the window.

  • Page 26: Using A Basic Programme Supplied

    Cash Register CM 940-F / 941-F / 942-F 5.4.1 Using a basic programme supplied Open the basic programme supplied Click on System Setting(S). Select Select Database. The sample application programmes contained on the CD in the Applications folder appear for selection.

  • Page 27: Programming A Completely New Set Of Data

    Cash Register CM 940-F / 941-F / 942-F 5.4.2 Programming a completely new set of data Save your programmed data under a new name: Click on System Setting(S). Select Database Backup. You can programme the data according to your needs (see Chapter 5.5).
  • Page 28 Cash Register CM 940-F / 941-F / 942-F Example: Programming the logo message (using one of the basic programmes supplied as a basis) Fig. 10 In order to fill data in the fields: Move the cursor to the relevant field and click the left-hand mouse button.

  • Page 29: Menu Bar

    Cash Register CM 940-F / 941-F / 942-F Menu bar The menu bar also provides a range of functions for selection: Fig. 11 Significance of the menus and buttons Significance Significance Select the language of the PC software Save data...

  • Page 30: Loading Data From The Pc To The Cash Register

    Cash Register CM 940-F / 941-F / 942-F Loading data from the PC to the cash register 5.7.1 Loading all the data from the PC to the cash register When you have completed all the programming input, transfer all the data to the cash register: Click on the ECR Setting(E) menu.

  • Page 31: Loading Individual Data Files From The Pc To The Cash Register

    Cash Register CM 940-F / 941-F / 942-F 5.7.2 Loading individual data files from the PC to the cash register Select the content to be transferred in the selection window and display it on the monitor screen (see Chapter 5.5).

  • Page 32: Programming On The Cash Register

    Cash Register CM 940-F / 941-F / 942-F Programming on the Cash Register Basics for programming To programme the cash register, the key switch must always be set to PRG. ● If the key switch is in position PRG, the Programming menu appears in the display: A 2-digit ●...

  • Page 33: Initiate Programming

    Cash Register CM 940-F / 941-F / 942-F - Continued - Display content Displayanzeige - German Significance in English 46.DALLAS SCHLÜSSEL 46.DALLAS KEYS Programme Dallas keys 47.ECR FUNKTIONS-TYP 47.ECR TYPE Set cash register type 48.DEZIMAL PUNKT 48.DECIMAL POINT Set number of decimal places 49.SPRACHE...

  • Page 34: Text Input

    Cash Register CM 940-F / 941-F / 942-F Text input When programming certain options, it is possible to enter text. Texts are programmed directly via the cash register keyboard. Note: 6.2.1 Text input areas a maximum number of characters Text can be entered in the following programming areas: Text input for programming Max.

  • Page 35: Deleting Text Entered

    Cash Register CM 940-F / 941-F / 942-F Enter the text "Bar" Example: Input Display <Enter>Yes,<ESC>Exit ABC. : ( 1/18) Ä Á Å <Enter>Yes,<ESC>Exit ABC. : ( 2/18) Ä Á Å <Enter>Yes,<ESC>Exit ABC. : ( 3/18) P Q R S p q r s 1 ß...

  • Page 36: Keys For Text Input

    Cash Register CM 940-F / 941-F / 942-F 6.2.3 Keys for text input Significance Press the relevant key the necessary number of times in order to enter the required digits, letters and special characters. Press to enter digits and special characters.

  • Page 37: Changing The Language

    Cash Register CM 940-F / 941-F / 942-F Changing the language The texts in the display and on the receipt can be made in four different languages: English, German (default setting), French and Dutch. Attention: To activate a new language, you must delete all the memories! Observe your obligations in respect of...

  • Page 38: Changing The Language Using The Pc

    Changing the language using the PC To define the language using the PC programme, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 39: Programming Departments

    Cash Register CM 940-F / 941-F / 942-F Programming departments A maximum of 99 departments can be programmed. On leaving the factory, departments 1 to 8 are already assigned VAT tax rate 1 at 19% and departments 9 to Note: 24 are assigned VAT tax rate 2 at 7%.

  • Page 40: Department Programming

    Cash Register CM 940-F / 941-F / 942-F 6.4.2 Department programming Set the key to PRG. Select programme number 01 (see Chapter 6.1.2). Press the ┣CASH┫ key to confirm the selection. Programming department name (option): Use the ┣↑┫ and ┣↓┫ keys to move to the input area for the department name.
  • Page 41 Cash Register CM 940-F / 941-F / 942-F Department 1 should be a positive itemised department with a standard fixed price 1 of € 14.90 and a Example: reduced fixed price 2 of € 9.90, referred to as "ABC" and operate at the reduced tax rate 2 of 7%.

  • Page 42: Navigating In The Departments

    6.4.4 Programming departments using the PC In order to programme departments using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig. 14...

  • Page 43: Programming Plus / Items

    Cash Register CM 940-F / 941-F / 942-F Programming PLUs / items A maximum of 4,096 PLUs (items) can be programmed. 6.5.1 Programmable contents The following 9 features must or can be programmed or defined for each PLU: 6.5.1.1 PLU number There are 4,096 memory locations available.
  • Page 44 Cash Register CM 940-F / 941-F / 942-F (b) Printout on the kitchen printer (KD#) Orders can be sent to the kitchen directly by means of an external kitchen printer (also see Chapter 6.26). A kitchen printer must be activated via system option 9 (status code 2) so that printing on a kitchen printer Note: works.
  • Page 45 Cash Register CM 940-F / 941-F / 942-F Types 1 to 4: Consolidated receipt Type 5 Only one receipt is issued containing the An order receipt is issued initially containing the entire order. This is followed by the entire order.
  • Page 46 Cash Register CM 940-F / 941-F / 942-F - Continued - Type 6 Type 7 Only single receipts are issued for identicle An order receipt is issued initially containing items. the entire order. A single receipt is then printed for each item.

  • Page 47: Inventory

    Cash Register CM 940-F / 941-F / 942-F 6.5.1.9 Inventory The inventory relates to the number of pieces of an item in stock. Since the current inventory of a PLU can be printed in the reports, system option 11 (status code 1) for the Note: PLU inventory counter must be activated (see Chapter 6.15).

  • Page 48: Programming Plus

    Cash Register CM 940-F / 941-F / 942-F 6.5.2 Programming PLUs Set the key to PRG Select programme number 03 (refer to Chapter 6.1.2). Press the ┣CASH┫ key to confirm the selection. The first PLU programmed is always displayed. Enter the PLU number Use the ┣↑┫...
  • Page 49 Cash Register CM 940-F / 941-F / 942-F - Continued - Programming LINK-PLU 1 (option): 21. Enter the PLU number. 22. Press the ┣CASH┫ key to confirm the input. The cash register automatically switches to the next programming step. Programming LINK-PLU 2 (option): 23.
  • Page 50 Cash Register CM 940-F / 941-F / 942-F PLU no. 22 is a positive PLU (PLU status = 00) and should be identified by "Pizza". PLU no. 22 should have Example: a standard fixed price of € 8.90, a reduced fixed price of € 6.- and be assigned to Department 01. Tax rate 1 applies.
  • Page 51 Cash Register CM 940-F / 941-F / 942-F - Continued - Input Display Programming PLU price 1: 0.00 PRICE1 8.90 PRICE1 Programming PLU price -2: 0.00 PRICE2 6.00 PRICE2 Assigning a tax rate TAX GROUP TAX GROUP Assigning a department :...

  • Page 52: Navigating In The Plus

    Cash Register CM 940-F / 941-F / 942-F - Continued - Programming the code for order type or printing on kitchen printer: ORDER # / KD# ORDER # / KD# Entering the inventory (stock): STOCK STOCK Saving and ending programming the PLU: SAVE...

  • Page 53: Programming Plus Using The Pc

    6.5.5 Programming PLUs using the PC In order to programme PLUs/items using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig. 15...

  • Page 54: Programming Link Plus

    Cash Register CM 940-F / 941-F / 942-F Programming LINK PLUs LINK PLUs are linked to a "normal" PLU. When the "normal" PLU is registered, the LINK PLU is automatically registered too. A maximum of 50 LINK PLUs can be programmed.

  • Page 55: Programming Link Plus

    Cash Register CM 940-F / 941-F / 942-F 6.6.2 Programming LINK PLUs Set the key to PRG Select programme number 04 (see Chapter 6.1.2). Press the ┣CASH┫ key to confirm the selection. The first PLU programmed is always displayed. Entering the LINK PLU number: Use the ┣↑┫...
  • Page 56 Cash Register CM 940-F / 941-F / 942-F LINK PLU no. 5 is a positive PLU (PLU status = 00) and should be identified by "***". LINK PLU no. 5 should Example: have a fixed price of € 3.30 and be assigned to Department 9. Tax rate 1 applies. There were 150 pieces in stock at the time of programming.

  • Page 57: Navigating In The Link Plu

    Cash Register CM 940-F / 941-F / 942-F - Continued - Input Display Assigning a tax rate TAX GROUP TAX GROUP Assigning a department : LINK DEPT LINK DEPT Defining the LINK PLU status: STATUS STATUS Saving and ending programming the LINK PLU: SAVE...

  • Page 58: Programming Link Plus Using The Pc

    Programming LINK PLUs using the PC In order to programme LINK PLUs using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 59: Clerk System

    Cash Register CM 940-F / 941-F / 942-F Clerk system The clerk system serves to assign transactions to the individual clerks and is designed for a maximum of 16 clerks. When the clerk system is active, clerks must log on to the cash register with their clerk number and clerk password (pass code).

  • Page 60: Clerk Attributes / Clerk Rights

    Cash Register CM 940-F / 941-F / 942-F 6.7.1.4 Clerk attributes / Clerk rights You can assign each clerk various attributes in three steps via the cash register. These attributes determine which functions may be executed by a clerk. There are three different status numbers with which to programme clerk attributes.

  • Page 61: Programming Clerks

    Cash Register CM 940-F / 941-F / 942-F 6.7.2 Programming clerks The name "Eva" must be programmed for clerk no. 2. Her pass code must be set to 222222. Clerk no. 2 Example: should receive a commission of 3% of the net sales and be assigned all clerk rights except that for printing Z- reports.
  • Page 62 Cash Register CM 940-F / 941-F / 942-F - Continued - 13. Enter a new 6-digit password in the NEW CODE input area (digits only). 14. Press the ┣CASH┫ key to confirm ****** NEW CODE the input. The cash register automatically switches to the next input area.

  • Page 63: Activating/Deactivating The Clerk System

    Cash Register CM 940-F / 941-F / 942-F - Continued - 25. Enter the 2-digit status number STATUS3 26. Press the ┣CASH┫ key to confirm the input. When a feature is Note: already programmed as required, you can skip the programming step.

  • Page 64: Logging On To The Cash Register As A Clerk

    Cash Register CM 940-F / 941-F / 942-F 6.7.4 Logging on to the cash register as a clerk Clerk no. 2 (clerk name = Eva, clerk number = 2, clerk pass code = 222222) logs on to the cash register.

  • Page 65: Programming Clerks Using The Pc

    6.7.5 Programming clerks using the PC In order to programme clerks using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5. Fig. 17...

  • Page 66: Programming Tender Media Identification

    Cash Register CM 940-F / 941-F / 942-F Programming tender media identification The tender media defines the method of payment for a purchase. There are five different tender media. The two most common tender media are already provided as keys on the keyboard: ┣CASH┫...

  • Page 67: Programming Tender Media Identification Using The Pc

    Programming tender media identification using the PC In order to programme tender media identification using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 68: Programming An Amount-Related Surcharge (+)

    Programming an amount-related surcharge (+) using the PC In order to programme amount-related or percentage surcharges and discounts using the PC, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. They way to use the mask is described in Chapter 5, in particular Chapter 5.5.

  • Page 69: Programming An Amount-Related Discount

    Cash Register CM 940-F / 941-F / 942-F 6.10 Programming an amount-related discount (-) This function programs a fixed amount for the discount. When the cash register is in its default setting, the key for the fixed amount discount is not set-up on the Note: keyboard.

  • Page 70: Programming A Percentage Surcharge (%+)

    Cash Register CM 940-F / 941-F / 942-F 6.11 Programming a percentage surcharge (%+) This function programs a surcharge as a percentage value. A percentage value of 10% must be programmed for the surcharge. Example: Set the key to PRG.

  • Page 71: Programming The Training Pass Code

    Cash Register CM 940-F / 941-F / 942-F 6.13 Programming the training pass code You can enter a 6-digit password (pass code) for Training mode which must then be entered each time a clerk wants to operate the cash register in Training mode.

  • Page 72: Programming The Training Pass Code Using The Pc

    Programming the training pass code using the PC In order to programme a Training pass code using the PC programme, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 73: Programming The Machine Number

    Programming the machine number using the PC In order to programme the machine number (Machine’s ID) using the PC programme, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 74: System Options

    Cash Register CM 940-F / 941-F / 942-F 6.15 System options 65 different cash register features can be set using the system options. When the cash register leaves the factory, the system options are set for normal cash register operation (digits below in bold print).
  • Page 75 Cash Register CM 940-F / 941-F / 942-F System option 3 Status code 1 Status code 2 Features: Features: Reset Z1 counter after Z1 Reset Z1 counter after Z- report report day Reset Z2 counter after Z2 Sale zero price PLU enable...
  • Page 76 Cash Register CM 940-F / 941-F / 942-F System option 7 Status code 1 Status code 2 Features: Features: Tax amount is printed after Not print net and tax tender amount amount together Only print total tax amount (reserved) on receipt...
  • Page 77 Cash Register CM 940-F / 941-F / 942-F System option 11 Status code 1 Status code 2 Features: Features: Print subtotal on order Print graphical logo on receipt order receipt Stock PLU counter is Print logo text on order disabled...

  • Page 78: Programming System Options

    Cash Register CM 940-F / 941-F / 942-F 6.15.2 Programming system options Tip: Before starting with programming, take your time to consider how you want to programme the individual features and note down the 2-digit status number which needs to be entered.

  • Page 79: Programming System Options Using The Pc

    Programming system options using the PC In order to programme system options (P-Register) using the PC programme, OLYMPIA ECR System provides the following input mask. The way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 80: Programming The Date And Time

    Cash Register CM 940-F / 941-F / 942-F 6.16 Programming the date and time 17.06.2011 should be programmed as the date. 13:30 should be programmed as the time. Example: Set the key to PRG. Input Display Select programme number 14 =Date &...

  • Page 81: Programming Foreign Currencies

    Cash Register CM 940-F / 941-F / 942-F 6.17 Programming foreign currencies A maximum of 2 foreign currencies can be programmed. If you want to operate with the second foreign currency, you must programme the ┣FC 2┫ key on the Note: keyboard(see Chapter 6.28).

  • Page 82: Programming Printing Of The X / Z Reports

    Cash Register CM 940-F / 941-F / 942-F - Continued - Input Display The cash register automatically Native: 0.01 changes to the [ ] Native: input area. 13. Enter the local currency. Native: Save...!! 14. Press the ┣CASH┫ key to confirm Please Continue...

  • Page 83: Programming Status Numbers

    Cash Register CM 940-F / 941-F / 942-F 6.18.2 Programming status numbers All the information should be printed on the X/Z reports: Example: Status number 1 = 76, status number 2 = 76. Set the key to PRG. Input Display...

  • Page 84: Programming The Content Of The Report Printout Using The Pc

    Programming the content of the report printout using the PC In order to programme content of the report printout using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 85: Programming Clerk Plus

    Cash Register CM 940-F / 941-F / 942-F 6.19 Programming clerk PLUs A maximum of 60 clerk PLUs can be programmed. Clerk PLUs are PLUs which have already been programmed (see Chapter 6.5) whose sale/revenue is automatically saved in the system for all clerks and printed later in a X/Z clerk PLU report when the PLU has been defined as a clerk PLU beforehand.

  • Page 86: Programming The Rs 232 Port

    Cash Register CM 940-F / 941-F / 942-F 6.20 Programming the RS 232 port The cash register is equipped with 5 ports on the rear side with which to connect periphery devices (see Chapter 1). The RS 232 serial port on the cash register serves to connect a kitchen printer or a set of scales.

  • Page 87: Programming The Rs 232 Port

    6.20.2 Programming the RS 232 port The RS 232 port is set-up for the connection of the Olympia/SERD TH 200 kitchen printer with a baud rate of Example: 19,200 baud, for a data length of 7 bit, no parity and with 2 stop bits: status number 1 = 2, status number 2 = 20, status number 3 = 01.

  • Page 88: Programming Tax Rates

    Cash Register CM 940-F / 941-F / 942-F 6.21 Programming tax rates A maximum of 8 tax rates can be programmed. The VAT tax rates 1 and 2 are preprogrammed at the factory to 19% and 7%, respectively. Note: Leave one tax rate without a tax assigned. This serves for neutral sales, e.g for cigarettes when a clerk Tip: purchases a pack from a machine as a service for a guest.

  • Page 89: Programming Tax Rates Using The Pc

    Programming tax rates using the PC In order to programme the tax rates using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 90: Programming Logo Messages

    Cash Register CM 940-F / 941-F / 942-F 6.22 Programming logo messages The logo message, printed at the top of the receipt, can contain up to 8 lines and a maximum of 32 characters per line. Four logo lines are already pre-programmed.

  • Page 91: Programming Logo Messages Using The Pc

    Programming logo messages using the PC In order to programme logo message lines using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 92: Programming Ad Messages

    Cash Register CM 940-F / 941-F / 942-F 6.23 Programming AD messages The added, AD message, printed at the bottom of the receipt, can contain up to 8 lines and a maximum of 32 characters per line. Three end lines are already pre-programmed.

  • Page 93: Programming Additional (Cooking) Messages

    Cash Register CM 940-F / 941-F / 942-F 6.24 Programming additional (cooking) messages Cooking messages relate to additional information for the kitchen, e.g., how a steak should be prepared: rare, medium, well-done etc. or whether a meal should be served with or without a side salad.

  • Page 94: Programming Cooking Messages Using The Pc

    6.24.1 Programming cooking messages using the PC In order to programme cooking messages using the PC programme,OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 95: Programming Order Messages

    Cash Register CM 940-F / 941-F / 942-F 6.25 Programming order messages Order receipts / order types are only available when the cash register is operated in its restaurant version Note: (see Chapter 6.30). Order types ensure that PLUs with the same order number are printed on the same order message (also see Chapter 6.5.1.8).

  • Page 96: Programming Order Messages Using The Pc

    Programming order messages using the PC In order to programme order messages using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 97: Programming Kitchen Receipts

    Cash Register CM 940-F / 941-F / 942-F 6.26 Programming kitchen receipts Orders can be transferred directly to the kitchen and printed on an external kitchen printer as kitchen receipts. There are 8 different printout versions of kitchen receipts (see Chapter 6.5.1.8) which combine the printing of order...

  • Page 98: Selecting A Graphical Logo

    Cash Register CM 940-F / 941-F / 942-F 6.27 Selecting a graphical logo You can print a graphical logo above the logo message on a receipt. There are 23 images available for selection, see Fig. 4: Fig. 28 Set the key to PRG.

  • Page 99: Programming A Graphical Logo Using The Pc

    Programming a graphical logo using the PC In order to programme a graphic logo using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 100: Programming The Keyboard

    Cash Register CM 940-F / 941-F / 942-F 6.28 Programming the keyboard You can reprogramme the keyboard according to your wants and needs. The following keys can be programmed: Function keys ● Tender media keys (method of payment) ● Foreign currency keys ●...

  • Page 101: Programming The Keys

    Cash Register CM 940-F / 941-F / 942-F 6.28.2 Programming the keys The "Training" function (code number 34) should be assigned to the key currently assigned the "Print Size" Example: function (code number 64). Set the key to PRG. Input...

  • Page 102: Resetting The Cash Register To Its Default Settings

    Cash Register CM 940-F / 941-F / 942-F 6.28.3 Resetting the cash register to its default settings Set the key to PRG. Input Display Select programme number 45 =KEY-FUNCTION (see Chapter 6.1.2). [ 0] VALUE CODE Press the ┣CASH┫ key to con-...

  • Page 103: Programming The Keyboard Assignment Using The Pc

    Programming a raised keyboard assignment using the PC In order to programme the raised keyboard using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 104: Programming The Flat Keyboard Assignment Using The Pc

    Programming the flat keyboard assignment using the PC In order to programme the flat keyboard using the PC programme, OLYMPIA ECR System provides the following input mask. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 105: Programming Dallas Keys

    Cash Register CM 940-F / 941-F / 942-F 6.29 Programming Dallas keys Dallas keys are so called unicums which operate using a 12-character code. There is only one copy of each Dallas key. In this way, Dallas keys simultaneously offer a great deal of security and ease of operation.

  • Page 106: Defining The Ecr Type

    Programming the ECR type using the PC In order to programme the ECR type using the PC programme, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 107: Programming The Decimal Point / Decimal Places

    Cash Register CM 940-F / 941-F / 942-F 6.31 Programming the decimal point / decimal places You can define to how many decimal places the cash register should operate: Appearance in display and receipt printout No. of decimal places 1.00 1.000...

  • Page 108: Programming The Decimal Places Using The Pc

    Programming the decimal places using the PC In order to programme the number of decimal places using the PC programme, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 109: Programming Rounding

    Cash Register CM 940-F / 941-F / 942-F 6.32 Programming rounding The cash register always rounds the totals after pressing the ┣SUB-TOTAL┫ and ┣CASH┫ keys. 6.32.1 Programming rounding for received on account/paid out and for calculating tax You can define whether calculations for receiving on account / paying out and for tax should be rounded up or down after selecting the type of rounding required.

  • Page 110: Programming Rounding For Tax Calculation

    Cash Register CM 940-F / 941-F / 942-F 6.32.1.2 Programming rounding for tax calculation Significance Rounding code A Always round down Rounding (according to rounding method selected) Always round up In its default setting, rounding is always set for calculating the tax.

  • Page 111: Defining The Rounding Method

    Cash Register CM 940-F / 941-F / 942-F 6.32.2 Defining the rounding method The rounding method defines the method applied to round amounts when the amounts must be rounded to the programmed number of decimal places and rounding is required for amounts received/paid out and calculating tax (rounding code A = 1).

  • Page 112: Programming Rounding Using The Pc

    Programming rounding using the PC In order to programme the rounding using the PC programme, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 113: Programming The Date Format

    Cash Register CM 940-F / 941-F / 942-F 6.33 Programming the date format You can define how the date should be printed: Date format Code Month / Day / Year (MM / DD / YYYY) Day / Month / Year (DD /MM / YYYY) Year / Month / Day (YYYY / MM / DD) The date is set to Month / Day / Year in its default state.

  • Page 114: Programming The Date Format Using The Pc

    Programming the date format using the PC In order to programme the date format using the PC programme, OLYMPIA ECR System provides the following input mask. It is used to programme various parameter settings. They way to use the mask is described in Chapter 5, in detail in Chapter 5.5.

  • Page 115: Operation

    Cash Register CM 940-F / 941-F / 942-F Operation The cash register must be set to Registration mode, REG, in order to operate it. Set the key to REG Display 17-06-2011 0.00 Note: The following applies for the following subsections: the cash register is always programmed to 2 decimal places (default setting) and ●...

  • Page 116: Registering Departments

    Cash Register CM 940-F / 941-F / 942-F Registering departments Do not enter a decimal point when entering a price; the cash register automatically enters the decimal point Note: according to the setting defined (refer to Chapter 6.31). If you have programmed two fixed prices for departments (see Chapter 6.4) which you also want to register, Note: you must program the two keys ┣PRICE1┫...

  • Page 117: Registering A Dp Once Using Fixed Price 2

    Cash Register CM 940-F / 941-F / 942-F 7.2.2 Registering a DP once using fixed price 2 A fixed price must have been programmed for price 2 (refer to Chapter 6.4). ● If two fixed prices have been programmed (refer to Chapter 6.4), the cash register operates with fixed price 1 by ●...

  • Page 118: Registering Identical Departments

    Cash Register CM 940-F / 941-F / 942-F 7.2.5 Registering identical departments If identical items are registered (same department, same price) during the registration of departments, the registration of identical items can be speeded up by omitting the price entry for the identical item registration directly following.

  • Page 119: Example Receipt For Dp Registration

    Cash Register CM 940-F / 941-F / 942-F 7.2.6 Example receipt for DP registration The following were sold: Example: 15 pieces each at € 100.50 from Department 2, 2.6 pieces each at € 20.50 from Department 3, 1 piece from Department 4 at fixed price € 1 35.- and 1 piece from Department 4 at fixed price €...

  • Page 120: Registering Plus

    Cash Register CM 940-F / 941-F / 942-F Registering PLUs Items (PLUs) are registered by means of PLU numbers. The cash register can be used to process EAN-8 and EAN-13 bar codes. Note: If an attempt is made to register a PLU which has not been programmed, the following message appears: Note: NO RECORD, CONTINUE.

  • Page 121: Registering A Plu Once Using Fixed Price 2

    Cash Register CM 940-F / 941-F / 942-F 7.3.2 Registering a PLU once using fixed price 2 Important information A fixed price must have been programmed for price 1 (refer to Chapter 6.5). ● If two fixed prices have been programmed (refer to Chapter 6.5), the cash register always operates with fixed price 1.

  • Page 122: Mixed Sales

    Cash Register CM 940-F / 941-F / 942-F 7.3.5 Example receipt, PLU registration The following were sold: Example: 1 item with PLU number 1 at fixed price 1, 2.6 items with PLU number 2 at fixed price 1 and 15 items with PLU number 1 at fixed price 2.

  • Page 123: Concluding Receipt / Method Of Payment

    Cash Register CM 940-F / 941-F / 942-F Concluding receipt / Method of payment Payment can be made in various ways: CASH ● CHECK ● CARD ● CREDIT ● The ┣CASH┫ and ┣CARD┫ tender media keys are provided as standard keys on the keyboard when it leaves Note: the factory (refer to Chapter 4).

  • Page 124: Payment By Credit Card

    Cash Register CM 940-F / 941-F / 942-F 7.5.3 Payment by credit card Set the key to REG Complete all the registrations. Produce the subtotal by pressing the ┣SUB-TOTAL┫ key (optional). The amount due for payment appears in the display.

  • Page 125: Payment In A Foreign Currency

    Cash Register CM 940-F / 941-F / 942-F Payment in a foreign currency The cash register can operate using two foreign currencies. The cash register automatically converts the price of the registration in the currency selected and back. if necessary.

  • Page 126: Explanation To The Receipt

    Cash Register CM 940-F / 941-F / 942-F 7.6.2.1 Explanation to the receipt FC CASH 50.00 = The amount due converted to the foreign currency. USD 100.00 = The amount paid in the foreign currency. FC CASH 74.07 = The amount paid converted to the local currency.

  • Page 127: Registering Surcharges And Discounts

    Cash Register CM 940-F / 941-F / 942-F Registering surcharges and discounts Surcharges and discounts can be programmed in the following ways: as amounts, ● as percentages, ● on individual items, ● on subtotals. ● The number of surcharges and discounts as well as the corresponding total sums appear in the financial Note: report.

  • Page 128: Registering Percentage Surcharges And Discounts

    Cash Register CM 940-F / 941-F / 942-F 7.7.2 Registering percentage surcharges and discounts A percentage discount of 10% is assigned to an item with PLU number 1. The subtotal is then produced to Example: which a percentage surcharge of 25% is added.

  • Page 129: Error Correction And Void

    Cash Register CM 940-F / 941-F / 942-F Error correction and void The number of corrections and voids are recorded in the financial report. Note: 7.9.1 EC (error correction) If an item is registered incorrectly and nothing else has been registered in the meantime, this incorrect registration can be cleared by means of an immediate error correction.

  • Page 130: Complete Cancellation

    Cash Register CM 940-F / 941-F / 942-F 7.9.3 Complete cancellation If a receipt has not yet been concluded by pressing a tender media key and all the registrations made for it should be cancelled, execute a complete cancellation. Three items have been registered: PLU 1 to 3 at fixed price 1. The receipt has not yet been concluded. A Example: complete cancellation should be executed.

  • Page 131: Received On Account Operations

    Cash Register CM 940-F / 941-F / 942-F 7.11 Received on account operations Payments into the cash register, e.g. credit repayments, are registered as follows: € 500 are received on account. Example: Set the key to REG. Input Receipt Enter the amount paid - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 500.00...

  • Page 132: Printing Numbers

    Cash Register CM 940-F / 941-F / 942-F 7.13 Printing numbers A freely selectable, 8-digit number can be printed on the receipt, e.g. a customer or voucher number. The customer number 87654321 should be printed on the receipt. Example: Set the key to REG...

  • Page 133: Printing A Receipt On/Off

    Cash Register CM 940-F / 941-F / 942-F 7.15 Printing a receipt on/off The printing of a receipt can be switched on or off. Set the key to REG. Input Display 17-06-2011 Press the ┣Receipt ON/OFF┫ key. 0.00 If receipt printing is switched off, a "B" appears in the display.

  • Page 134: Restaurant Functions (Table System)

    Cash Register CM 940-F / 941-F / 942-F Restaurant Functions (Table System) If the restaurant version of the cash register is operated (see Chapter 6.30), special functions are available, such as the table function, for example. The table system serves to record individual registrations for each table. A table can be opened and closed at any time. In the period between, departments and PLUs can be registered to a table and corrected, if necessary.

  • Page 135: Printing A Table View

    Cash Register CM 940-F / 941-F / 942-F Printing a table view A table view can be printed out on the ECR printer at any time. It does not relate to a bill but to a kind of "table review"...

  • Page 136: Preparing The Bill With A Business Receipt

    Cash Register CM 940-F / 941-F / 942-F 8.5.2 Preparing the bill with a business receipt If you want to operate the business receipt function, you must programme the ┣BUSINESS RECEIPT┫ key on Note: the keyboard (refer to Chapter 6.28).

  • Page 137: Transferring A Table

    Cash Register CM 940-F / 941-F / 942-F Transferring a table It is possible to transfer the entire table bill from one table to another. This means that two or more tables can be combined. Table 1 should be transferred to table 6.

  • Page 138: Split Payments For A Table

    Cash Register CM 940-F / 941-F / 942-F Split payments for a table The bill for a table need not be drawn up in full, it is possible to prepare a bill for a part of it (split payment). PLU number 1 and PLU number 3 are registered to table 1. Only a bill for PLU number 1 should be prepared Example: (cash payment).

  • Page 139: Error Corrections/Voids Within The Table System

    Cash Register CM 940-F / 941-F / 942-F Error corrections/Voids within the table system Proceed as described in Chapter 7.9.2 to correct/cancel PLU registrations within the scope of the table system. Three items were registered within the scope of the table system: PLUs 1 to 3 at fixed price 1. PLU 2 should Example: be cancelled (void).

  • Page 140: Take-Away Sales

    Cash Register CM 940-F / 941-F / 942-F 8.10 Take-away sales 3 items with PLU number 1 are sold as take-away meals. Example: Input Display Receipt Set the key to REG Press the ┣CHANGE VAT┫ 10.00 30.00T1 TAX2 key. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TAX2 1.96...

  • Page 141: Training Mode

    Cash Register CM 940-F / 941-F / 942-F Training Mode Activate Training mode to practise using the cash register. It is important to activate Training mode when practising to ensure the actual sales figures are not falsified. When Training mode is active, all the operating functions can be accessed; the difference to Registration mode being that the entries and transactions are not recorded in the cash register reports.

  • Page 142: Deactivating Training Mode

    Cash Register CM 940-F / 941-F / 942-F Deactivating Training mode Set the key to REG. Display Password: Press the ┣TRAINING┫ key. Enter the current pass ****** code (default setting: 000000). 17-06-2011 Press the ┣CASH┫ key. 0.00 Olympia 2011 Page 142...

  • Page 143: Electronic Journal (Ej)

    Cash Register CM 940-F / 941-F / 942-F 10 Electronic Journal (EJ) The electronic journal records every entry made on the cash register in the way the input is recorded on the receipt. The electronic journal is active when the cash register leaves the factory. It can be deactivated using system option 8 ●...

  • Page 144: Printing The Ej With Totals Only

    Cash Register CM 940-F / 941-F / 942-F 10.1.2 Printing the EJ with totals only Set the key switch to position Input Display X or Z. = X Report -0 1= Select EJ.SUM REP or the number 97: 01.FINANCIAL REP.

  • Page 145: Deleting The Electronic Journal (Ej)

    Cash Register CM 940-F / 941-F / 942-F 10.2 Deleting the electronic journal (EJ) 10.2.1 Printing and deleting the EJ Delete the electronic journal by printing the electronic journal in Z-mode (see Chapter 10.1). 10.2.2 Deleting the EJ without printing Set the key to PRG.

  • Page 146: 11 Cash Register Reports

    Cash Register CM 940-F / 941-F / 942-F 11 Cash Register Reports You are obliged to keep the daily Z reports for submission to the revenue authorities. Otherwise, estimations of sales figures may be used within the scope of tax audits.

  • Page 147: Printing Reports

    Cash Register CM 940-F / 941-F / 942-F 11.4 Printing reports Set the key switch to position X Input Display or Z. = X Report - 1= Select the report you want to print: Use the ┣↑┫ and ┣↓┫ keys to ●...

  • Page 148: Example Of A Day's Z-Report

    Cash Register CM 940-F / 941-F / 942-F 11.5 Example of a day's Z-report Turn the key switch to Position Input Receipt - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -...

  • Page 149: 12 Deleting Cash Register Data

    Cash Register CM 940-F / 941-F / 942-F 12 Deleting Cash Register Data This function is used to deleted data stored in the cash register. This includes the report memory, electronic journal or cash register programme, for example. Pay attention to the obligations in respect of providing proof and preserving records for the revenue...

  • Page 150: 13 Solving Problems

    Cash Register CM 940-F / 941-F / 942-F 13 Solving Problems Attention: The power socket must be close to the cash register and easily accessible. This means that the cash register can be disconnected from the power supply quickly in an emergency.

  • Page 151: 14 Options

    Cash Register CM 940-F / 941-F / 942-F 14 Options Various peripheral equipment can be connected to the cash register. 14.1 SD card slot for data backup Use an SD card to make a backup copy of the current programme data and all reports. If the cash register has a technical defect or data is lost, you can load the backup copies of the reports and programme on the cash register from the SD card.

  • Page 152: Usb Flash Card Slot For Data Backup

    Cash Register CM 940-F / 941-F / 942-F 14.2 USB flash card slot for data backup Use an USB flash card to make a backup copy of the current programme data and all reports. If the cash register develops a technical defect or data is lost, you can load the backup copies of the reports and programme back on the cash register from the USB flash card.

  • Page 153: Bar Code Scanners

    ● 14.3.2 Setting up a bar code scanner The scanner models tested by Olympia can be connected directly to the PS-2 socket on the cash register and used. 14.3.3 Using the barcode reader to programme PLUs in the cash register...

  • Page 154: Battery

    Cash Register CM 940-F / 941-F / 942-F 14.4 Battery Part number 947990002 When the battery is fully charged, it can operate the cash register for a maximum of 5 hours without the need of a power cable. The runtime of the cash register by the battery depends on the quantity and length of the receipts printed.

  • Page 155: Bank Note Verifier (Euro)

    Cash Register CM 940-F / 941-F / 942-F 14.5 Bank note verifier (Euro) Part number 947990003 The bank note verifier can be used to check all Euro bank notes are authentic. Cash register without bank note verifier Cash register with bank note verifier Fig.
  • Page 156 All Rights Reserved Version 2011-05-02...

Table of Contents