Table of Contents
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5/621/6400 (04)
Congratulations
on having chosen a cash register from Olympia.
The simple layout of the keys and numerous programmable functions make this an
exceptionally user-friendly cash register.
This cash register enables you to register amounts according to departments and
PLUs. Various reports can be printed out for evaluating and analyzing sales.
This operating instruction manual describes the functions, operating elements and
operating procedures for the cash register. Read it carefully so that you can enjoy the
advantages of the new cash register quickly and easily.
Olympia Office Machines Ltd.
This user manual is purely informative. The contents are not part of any offer for
sale or contract.
The specifications, accessories and options described may differ from country to
country.
Olympia Office Machines Ltd. reserves the right to revise specifications, make
modifications and technical changes to the product described herein without
notification.
Congratulations
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Table of Contents
Related Manuals for Olympia CM 721
Summary of Contents for Olympia CM 721
- Page 1 This user manual is purely informative. The contents are not part of any offer for sale or contract. The specifications, accessories and options described may differ from country to country. Olympia Office Machines Ltd. reserves the right to revise specifications, make modifications and technical changes to the product described herein without notification.
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Page 2: Table Of Contents
Change ink roller ........................ 8 Machine view ..........................9 Machine view........................9 Display ..........................10 Key-operated switch......................11 Keypad ..........................12 CM 721/726 keypad ....................12 Key functions........................12 Operation ..........................15 Training mode ........................15 Registrations ........................15 Department registration (Programmed price)............15 Department price override.................. - Page 3 Contents 5/621/6400 (04) Reports............................25 Abbreviations ........................25 X-Reports (without memory deletion)................26 Z-Reports (with memory deletion)..................28 Programming..........................29 General information ......................29 Printing all programmed settings (FLAGs) ............... 30 Programming the basic program..................31 Modifying a single flag ................... 31 Flag table .........................
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Page 4: Starting Up
Starting up 5/621/6400 (04) Starting up Intended use This cash register should only be used for performing cash register business indoors. Any other use is considered unintended use. General information / Safety notes - Make sure that the mains voltage corresponds to the specifications indicated on the rating plate located at the back of the cash register. -
Page 5: Printer
Starting up 5/621/6400 (04) Printer Caution: Observe the following information to ensure long, trouble-free operation: - Never - print when no paper is inserted. - pull the paper when the printer is in operation. - use poor quality paper or ink rollers. - use used paper rolls a second time. -
Page 6: Paper Reel
Starting up 5/621/6400 (04) Paper reel The paper reel is required when the paper should be rolled onto it. 1. Open the printer lid. 2. Remove the paper reel. 3. Thread the end of the paper in the slit in the paper reel. 4. -
Page 7: Machine View
Machine view 5/621/6400 (04) Machine view Machine view The diagram below illustrates the cash register with all its functional parts. Printer lid Keypad Paper reel Cash drawer Customer display (CM 726 only) Printer Clerk display Ink roller Key-operated switch... -
Page 8: Display
Machine view 5/621/6400 (04) Display SHIFT DPT/PLU AMOUNT The respective amount appears flush to the right in the display, to the left is the number of repetitions in cases where several registrations are made for one department or PLU. DPT/PLU indicates the currently active department or PLU. The upper part of the display indicates the following by means of illuminating marks: Shift department level is activated... -
Page 9: Key-Operated Switch
Machine view 5/621/6400 (04) Key-operated switch The key-operated switch is the operational center of the cash register. Various keys are available which enable the different functions to be used. The OP key enables the user to make registrations and print reports without clearing the memory. -
Page 10: Keypad
Machine view 5/621/6400 (04) Keypad The keypad of cash register CM 721/726 is illustrated below. The functions of the individual keys are also described. CM 721/726 keypad Key functions A short description of the keys is provided below: Numerical keys - Enter prices, amounts, programming, etc. - Page 11 Machine view 5/621/6400 (04) Price Look-Up key (PLU) - Register a stored PLU - Register the same PLU several times - Print full/individual PLU reports (key-operated switch position: X) - Print and delete full PLU reports (key-operated switch position: Z) No sale key - Numbers entered are not registered as amounts but printed as numerical entries.
- Page 12 Machine view 5/621/6400 (04) Received on account key (RA) - Register amounts paid into the cash drawer. Error correct key and Minus key - Cancel the last amount registered - Manual subtraction of the amount entered with or without tax rate following the last PLU or from a subtotal Void key - Cancels an amount that was registered several transactions before...
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Page 13: Operation
Operation 5/621/6400 (04) Operation Training mode It is possible to execute the functions described in this chapter „Operation“ without the operations and results being stored (registered). Key position: Training mode Note: The OWP key is required for this. All the functions which are available in the operating mode R can be performed. Registrations The cash register provides easy to use repeat and multiplying functions to simplify operations, e.g. -
Page 14: Department Price Override
Operation 5/621/6400 (04) Department price override It is possible to manually enter a price which differs from the price programmed for a department (Price Override). The programmed department price remains unchanged. Enter the amount e.g. Press the required department key Enter the amount e.g. -
Page 15: Plu Price Override
Operation 5/621/6400 (04) PLU price override By using the POR key, it is possible to override an amount for a PLU which is different from the programmed price. The PLU price remains unchanged. Enter the price Initiate the PLU override Enter the required PLU number PLU number and overriding price are printed e.g. -
Page 16: Registration By Multiplication
Operation 5/621/6400 (04) Registration by multiplication The multiplication of registrations can be performed after entering amounts, PLUs and departments. (Only use whole numbers as the multiplication factor). Enter the number of items Activate multiplication Enter the price e.g. Enter the department e.g. -
Page 17: Change Computation
Operation 5/621/6400 (04) Change computation The amount paid by the customer can be entered using the numeric keys. The amount of change is then calculated and displayed. Enter the amount required e.g. Press the required department key Enter the relevant PLU PLU number and price are printed e.g. -
Page 18: Split (Partial) Payment
Operation 5/621/6400 (04) Split (partial) payment A sum for payment can be paid for in several part payments. It is possible to use different types of payment for each part. Note: Split payments can be made using checks, credit-cards and cash. Payments made using a check or credit-card are identified on receipts, journals and reports by „CK“. -
Page 19: Premium And Discount
Operation 5/621/6400 (04) Premium and discount During registration, premium and discount operation can be performed for an item and/or subtotal according to programmed or manual percentage rates. In addition, variable amounts can be deducted. Premiums, as a percentage If a surcharge needs to be added, e.g. at five percent, it can be registered using the Premium key. -
Page 20: Discounts, Manually Entered Amounts
Operation 5/621/6400 (04) Discounts, manually entered amounts Manually entered amounts can be subtracted from sums by using the key. Enter discount amount (e.g. for 10.00) Register the discount Example printout Date 29-03-2000 Time, Receipt no. 13-29 0015 Registered amount, including tax ·01 6·00* Registered amount, including tax... -
Page 21: Error Correct And Void
Operation 5/621/6400 (04) Error correct and void Incorrect registrations can be corrected directly right after entry or during the transaction. Error correct (direct cancellation) The last item entered during a registration can be corrected directly. Entry is cancelled Void (designated cancellation) Errors in amounts, PLU prices and department prices for transactions entered previously can be corrected. -
Page 22: Miscellaneous
Operation 5/621/6400 (04) Miscellaneous Set the key to position R Open cash register electronically Cash drawer opens Example printout Time, Receipt no. 10-20 0007 Drawer opens (No Sale) ···· NS Open cash drawer manually The cash drawer can be opened manually, e.g. following a power failure. - Press the lever on the underside of the cash drawer towards the printer mechanism. -
Page 23: Reports
Reports 5/621/6400 (04) Reports The cash register stores all transactions in various records, enabling subsequent analysis of the registrations according to different aspects. It is possible to generate and print reports without deleting the memory content. These reports are generated with the key in position X. It is also possible to generate reports whose content is deleted from the memory when the report is completed and has been printed. -
Page 24: X-Reports (Without Memory Deletion)
Reports 5/621/6400 (04) X-Reports (without memory deletion) The following reports can be generated with the key in position X: - Full PLU report - Financial report - Full X-report Full PLU report Full PLU report is printed out (all PLUs) Example printout Date 08-05-2000... - Page 25 Reports 5/621/6400 (04) Full X-report Full X-report is printed out Example printout Date 09-04-2000 Time, Receipt no. 20-15 0050 X-report Number of registrations, department 01 ·01 Sales, department 01 6·73 Number of registrations, department 02 ·02 Sales, department 02 14·00 Number of registrations, department 03 ·03 Sales, department 03...
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Page 26: Z-Reports (With Memory Deletion)
Reports 5/621/6400 (04) Z-Reports (with memory deletion) The following reports can be generated with the key in position Z (the example printouts correspond to those of the X-reports except that a Z appears on the receipt instead of an X): - Full PLU report - Full Z-report Full PLU report... -
Page 27: Programming
Programming 5/621/6400 (04) Programming The CM 721/726 cash register can be programmed and thus adapted to meet individual requirements. Programming is divided into various areas. The Basic Program (Flags) is used to define general settings, such as date format, type of tax calculation, etc. -
Page 28: Printing All Programmed Settings (Flags)
Programming 5/621/6400 (04) Printing all programmed settings (FLAGs) It is possible to print out all the settings currently programmed on the receipt paper. Carry out the following steps. Set the key to position P Note: Ensure that there is sufficient paper on the receipt roll. The printout of the PLU numbers can be stopped at any time by pressing Print basic program settings Flag is called in... -
Page 29: Programming The Basic Program
Programming 5/621/6400 (04) Programming the basic program In order to set the individual flags, carry out the steps described below. Set the key to position P The basic program is activated. ‘01’ appears on the left side of the display for Flag 01 e.g. -
Page 30: Flag Table
Programming 5/621/6400 (04) Flag table FLAG 01 FLAG 09 Date format + Journal/Receipt printout Foreign currency exchange (FCE) rounding 1 1 = Recommended setting 0 1 = Recommended setting = Month-Day-Year (MM-DD-YYYY) = Commercial rounding 5/4 = Day-Month-Year (DD-MM-YYYY) = Absolute rounding up = Year-Month-Day (YYYY-MM-DD) = Absolute rounding off 0 = Journal printout... - Page 31 Programming 5/621/6400 (04) FLAG 14 Paper winding motor on/off + Tax rate minus key 0 0 0 0 0 = Recommended setting = Paper winding motor off = Paper winding motor on = Minus key tax free = Minus key with tax rate 4 = Minus key tax free = Minus key with tax rate 3 = Minus key tax free...
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Page 32: Programming Tax Rates
Programming 5/621/6400 (04) Programming tax rates Departments can be assigned four different tax rates. This program is used to define the level of the tax rate. Activate Programming mode ¸Ê¼¹± °°°°° Open the tax rate program Enter the tax rate (e.g.: 16% ) e.g. - Page 33 Programming 5/621/6400 (04) °±Á °°°°± To the left is an example for: Price is added with tax rate 1. Store the assignment Close the department program An example for department 1 (e.g. household goods) is provided below. Set the key to position P Open the department program e.g.
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Page 34: Programming Plu Numbers
Programming 5/621/6400 (04) Programming PLU numbers Each individual PLU can be assigned a number and then assigned to a previously selected department. Programming is carried out in two steps; the price and the assignment must be defined. The tax is allocated according to that defined for the departments. -
Page 35: Currency Conversion Program
Currency conversion program 5/621/6400 (04) Currency conversion program Programming currency conversion Up to four different currencies and their conversion factors can be programmed in order to convert an amount or total sum of a transaction. Programming is performed in two steps; the conversion factor and the number of decimal places must be defined. Also refer to the (Flags 32 to 34). -
Page 36: Euro In The Period 01.01.2002 - 30.06.2002
Currency conversion program 5/621/6400 (04) Euro in the period 01.01.2002 - 30.06.2002 Local currency = Euro The currencies (FCE keys) must be programmed as follows: Set the key to position P Open the currency conversion program Á¿¹± ° Define the conversion factor for EC Card payments (FCE 1) Á¿¹±... -
Page 37: General Currency Conversion
Currency conversion program 5/621/6400 (04) General currency conversion Example of currency conversion where 1 $ = 1.78562 DM. The conversion rate is to six decimal places. The FCE keys must be programmed as follows: Set the key to position P Open the currency conversion program Á¿¹±... -
Page 38: Error Messages
Error messages 5/621/6400 (04) Error messages Error messages operation Error messages appear in the display, and an acoustic signal is issued, as a result of incorrect operation. Error message is cleared Error message Cause ¹ Incorrect key/function pressed Á¿¹ Æ»¼ º»½ Exchange course not programmed ¼»»... -
Page 39: Options And Maintenance
Options and Maintenance 5/621/6400 (04) Options and Maintenance Options Keypad cover The cash register keypad can be protected from moisture and dust by means of a keypad cover. Cash drawer trays Bill testing unit Self-tests Set the key to position P It is possible to enable the execution of self-tests (Flag 9). -
Page 40: Technical Data
Options and Maintenance 5/621/6400 (04) Technical data Keys Departments: PLUs: Display: 12-digit display for the clerk and one for the customer (CM 726 only) Printer: Speed: Approx. 2 lines/sec. 58 mm wide, « 70 mm Paper roll: Ink roller: Blue Noise level: <... -
Page 41: Alphabetical Index
Alphabetical index 5/621/6400 (04) Alphabetical index Abbreviations 25 Key functions 12 Key-operated switch 9, 11 Bill testing unit 41 Keypad 9, 12 Keypad cover 41 Cancellation, directly after entry 23 Cancellations 23 Machine view 9 Cash drawer 9 Mains voltage 6 Cash drawer trays 41 Miscellaneous 24 Cash key 13... - Page 42 Alphabetical index 5/621/6400 (04) Reports 26 Reports with memory deletion, Z 28 Reports without memory deletion, X 26 Safety notes 6 Self-test 41 Service center 6 Shift to level 2 12 Split payment 20 Subtotal key 13 Technical data 42 Time display 24 Time/Date key 13 Training mode 15...