On-Demand (Reservation-Less) Conferencing; Ad Hoc Conferencing; Meeting Rooms - Polycom MGC-100 Getting Started Manual

MGC-50/MGC-100 Getting Started Guide

On-Demand (Reservation-less) Conferencing

4-2
Reservation-less conferencing enables participants to immediately start and
connect to an On Going Conference from their endpoint, with no advanced
scheduling. The MGC Manager offers two methods for Reservation-less
conferencing:

Ad Hoc Conferencing

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Meeting Rooms

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Ad Hoc Conferencing
In Ad Hoc conferencing, participants connect to an Ad Hoc-enabled Entry
Queue. An Entry Queue is a special routing lobby to which one or several
dial-in numbers are assigned. The participants are prompted for the
destination conference Numeric ID. If no conference with a matching
Numeric ID is running, but the participant is authorized to create a
conference, the system creates a new Ad Hoc On Going Conference. The new
conference is created according to the conference parameters defined in a
Profile assigned to the Entry Queue. All other participants connect directly to
the newly created conference. With this method, only the conference Profile
is created once and is used repeatedly to create numerous conferences.
This conferencing method is often used to globally enable all employees in an
organization to start On Going Conferences from their endpoints, without
having to define the conference parameters for each employee and for each
conference.
When external database authentication is configured for the Entry Queue and
for the conference, the MCU verifies with the external database whether a
conference with a specific Numeric ID may be started. This is the method
used with Windows Messenger to initiate multipoint Video or Audio Ad Hoc
conferences.
Meeting Rooms
Meeting Rooms are unscheduled conferences that are defined with no starting
date and time, and use no reserved resources. Meeting Rooms can be
activated as many times as required. A Meeting Room remains in passive
mode until the first participant connects to it and activates the conference.
The conference owner who initiates the Meeting Room conference must let
the participants know the start date and time, dial-in number and the Numeric
ID of the conference so they can enter the conference. No prior scheduling of