Page 1 ApeosPort-VI C7771 DocuCentre-VI C7771 ApeosPort-VI C6671 DocuCentre-VI C6671 ApeosPort-VI C5571 DocuCentre-VI C5571 ApeosPort-VI C4471 DocuCentre-VI C4471 ApeosPort-VI C3371 DocuCentre-VI C3371 ApeosPort-VI C3370 DocuCentre-VI C3370 ApeosPort-VI C2271 DocuCentre-VI C2271 User Guide...
Page 2 The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss. Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.
Page 3: Table Of Contents
Table of Contents Table of Contents Before Using the Machine ..............13 Preface.............................. 14 Types of Manuals.......................... 15 Using This Guide ........................... 16 Organization of This Guide............................16 Conventions ..................................17 Safety Notes........................... 19 Electrical Safety................................20 Machine Installation ..............................22 Operational Safety................................
Page 4 Copy ......................79 Copying Procedure ........................80 Step 1 Loading Documents ............................80 Step 2 Selecting Features..............................84 Step 3 Entering a Quantity............................85 Step 4 Starting the Copy Job............................85 Step 5 Confirming the Copy Job in Job Status.....................86 Operations during Copying ......................87 Stopping the Copy Job ..............................87 Changing the Number of Copies..........................88 Interrupting the Copy Job.............................89 Simple Copy.............................90...
Page 5 Table of Contents Covers (Attaching Covers to Copies)........................143 Pages per Side (Copying Multiple Pages onto One Sheet) ................145 Poster (Making Enlarged Copies Spread over Multiple Sheets)..............146 Repeat Image (Making Multiple Copies on One Sheet) ................148 Annotations (Adding a Comment/a Date/Page Numbers to Copies)............149 Watermark (Printing Control Numbers on the Background of Copies) ...........156 Secure Watermark (Managing Document Security) ..................160 Folding (Outputting Bi-Folded/Tri-Folded Paper).....................162...
Page 6 2 Sided Scanning (Transmitting 2-sided Originals) ..................223 Fax/Internet Fax......................... 224 Internet Fax/Fax/IP Fax (SIP) (Selecting Internet Fax/Fax/IP Fax (SIP)) ..........224 + Add (Sending Faxes to Multiple Recipients) ....................225 Specifying a Destination Using the Address Book...................225 Address Book (Specifying a Destination Using the Address Book [Type 1]).........226 Address Book (Specifying a Destination Using the Address Book [Type 2]).........230 Speed Dialing (Specifying a Destination Using an Address Number) .............232 Add New Address (Registering a Destination on the Address Book) ............233...
Page 7 Table of Contents Broadcast Send (Transmitting to Multiple Recipients) ..................285 Relay Broadcast (Transmitting Documents Through a Relay Station)............286 Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations)........290 Receiving Faxes ...........................295 Switching between Auto Receive and Manual Receive..................295 Using Auto Receive ...............................296 Using Manual Receive ..............................296 Using Folder Receive ..............................297 Facsimile Information Services .....................298...
Page 8 Address Book ...................................360 Address Book (Specifying a Destination Using the Address Book [Type 1]).........361 Address Book (Specifying a Destination Using the Address Book [Type 2]).........363 Add New Address (Registering a Destination PC on the Address Book)..........364 Specifying a Destination PC Using a One-Touch Button ................368 Browse (Specifying a Destination PC by Browsing Your Network)............368 Specifying a Destination (Specifying a Destination PC Using the Screen Keyboard).......370 Preview (Previewing the Scanned Images during a Scan Job) ..............373...
Page 9 Table of Contents Book Scanning (Scanning Facing Pages on Separate Sheets) ..............397 Original Size (Specifying a Scan Size)........................399 Mixed Size Originals (Scanning Different Size Documents Simultaneously) ........400 Edge Erase (Erasing Edges and Margin Shadows in the Document)............401 Reduce/Enlarge (Specifying a Scanning Ratio) ....................403 Original Orientation (Specifying the Orientation of the Loaded Documents) ........404 E-mail Options/Filing Options ....................405 Quality/File Size (Specifying an Image Compression Ratio When Scanning) ........405...
Page 10 Registering Stored Programs ............................446 Notes and Restrictions on Registering Stored Programs................447 Registering Stored Programs for Build Job ......................448 Deleting Stored Programs............................449 Entering/Changing a Stored Program Name.....................450 Assigning/Changing Icons for Stored Programs....................451 Calling a Stored Program......................452 Calling a Stored Program for Build Job.........................452 Web Applications ................455 Web Applications Overview ....................
Page 11 Table of Contents 12 Computer Operations ...............513 Features Overview ........................514 Print ..............................515 Print Features ..................................515 Setup....................................517 Printing....................................518 E-mail Printing ..........................519 Setup....................................519 Receiving E-Mail ................................519 Sending Fax ..........................521 Registering Destinations.............................521 Importing Scanned Data ......................524 Importing to a TWAIN Compatible Application....................524 Importing Using Stored File Manager 3.......................528 Importing Using CentreWare Internet Services....................532 CentreWare Internet Services....................535 CentreWare Internet Services Screen........................535...
Page 13: Before Using The Machine
Before Using the Machine...
Page 14: Preface
Before Using the Machine Preface Thank you for selecting the ApeosPort-VI C7771/C6671/C5571/C4471/C3371/C3370/ C2271, DocuCentre-VI C7771/C6671/C5571/C4471/C3371/C3370/C2271 (hereafter referred to as "the machine"). This guide describes how to operate the machine and the precautions you should follow during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.
Page 15: Types Of Manuals
Types of Manuals Types of Manuals The following guides are provided with the machine. Accompanying Manuals User Guide The guide describes all the necessary steps for copy, print, scan, and fax. This manual is included in the Media (Software/Product Manual). Administrator Guide The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine.
Page 16: Using This Guide
Before Using the Machine Using This Guide Organization of This Guide This guide consists of the following chapters: 1 Before Using the Machine Describes how to use this guide, as well as safety notes, legal notices, and other important information you should read before using the machine. 2 Product Overview Describes the basic information of the machine, such as the names of components, how to use the touch screen, how to switch the machine on and off, and how to exit the Power...
Page 17: Conventions
Using This Guide 9 Web Applications Describes the operations to connect to web applications. Note This service is supported only by the ApeosPort series models. This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 18 Before Using the Machine < > button Hardware buttons on the control panel. < > Keys on the keyboard of the computer. > Path to a certain item within a procedure on the control panel. For example: When you see the procedure "select [Tools] >[Setup] > [Create Folder]", this means that you need to select [Tools], select [Setup], and then select [Create Folder].
Page 19: Safety Notes
Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty. Contact your local Fuji Xerox representative for more information. Follow all warning instructions marked on this product. The warning marks stand for...
Page 20: Electrical Safety
Plug the power cord directly into a grounded electrical outlet. To prevent overheat and a fire accident, do not use an extension cord, a multi-plug adaptor or a multiple connector. Consult your local Fuji Xerox representative to check if an outlet is grounded.
Page 21 Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative.
Page 22: Machine Installation
Before Using the Machine Machine Installation Do not locate this product where people might step on or trip over the power cord. Friction or excessive pressure may generate heat and eventually cause electric shock or a fire accident. Never locate this product in the following places: Near radiators or any other heat sources Near volatile flammable materials such as curtains In the hot, humid, dusty or poorly ventilated environment...
Page 23 Safety Notes With Duplex Automatic Document Feeder C1-PC 1248 1748 1129 * (Unit: mm) 1299 *: Clearing paper jams With Finisher A2(optional) 1178 1678 1328 * 1448 (Unit: mm) *: Clearing paper jams With Finisher B1 (optional) and Side Tray 1178 1678 1887...
Page 24 Before Using the Machine With Duplex Automatic Document Feeder C1-PC, C3 Finisher with Booklet Maker (optional) and Side Tray 1248 1748 1904 * 2054 (Unit: mm) *: Clearing paper jams With Duplex Automatic Document Feeder C1-PC, C3 Finisher with Booklet Maker (optional), Folder Unit CD1 (optional), and Side Tray 1248 1748...
Page 25 Safety Notes With Duplex Automatic Document Feeder C1-PC, C3 Finisher with Booklet Maker (optional), Folder Unit CD1 (optional), HCF B1 (optional), and Side Tray 1248 1748 2274 * 2379 (Unit: mm) *: Clearing paper jams Do not incline the product at more than 10 degree angle. Otherwise, it may fall over and cause injuries.
Page 26 Before Using the Machine To keep this product in a good performance and condition, always use it in the following environment: Temperature: 10 - 32°C Humidity: 15 - 85% When the product is left in a chilly room and the room is rapidly warmed up by heater, dew condensation may form inside the product and cause a partial deletion on printing.
Page 27: Operational Safety
Other cleaning materials may result in poor performance of the product. Never use aerosol cleaners to avoid catching fire and explosion. If you need to pull out a tray to remove paper jam, contact your local Fuji Xerox representative. Do not pull out a tray, otherwise it may cause injuries.
Page 28 Before Using the Machine A ground fault interrupter is embedded in this product. If current leakage occurs, the ground fault interrupter automatically cuts off power circuit to prevent electric shock and a fire accident. The ground fault interrupter is normally ON. Check once a month if the ground fault interrupter works properly in accordance with the following procedures: 1.
Page 29 <TEST> button 7. Press the <RESET> button back to the depressed position. If the circuit does not work properly, contact your local Fuji Xerox representative. Do not attempt to remove a paper deeply jammed inside the product, particularly a paper wrapped around the fusing unit or the heat roller.
Page 30 Do not apply excessive force to hold thick document on the document glass. It may break the glass and cause injuries. To move this product to another location, contact your local Fuji Xerox representative. When you use earphones, adjust the volume. Loud sound may cause hearing...
Page 31: Consumable
Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion. If you have a used toner cartridge no longer needed, contact your local Fuji Xerox representative for its disposal.
Page 32: Location Of Warning And Caution Labels
Before Using the Machine Location of Warning and Caution Labels Always follow all warning instructions marked on or supplied with this product. To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or "High Voltage" marks on.
Page 33: Regulation
Connect this product into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help. Changes and modifications to this product not specifically approved by Fuji Xerox may void the user’s authority to operate this product. Regulatory Information for RFID This product contains Radio Frequency Identification system device (RFID) and it is certified in compliance with applicable local laws and/or regulations.
Page 34: Environment
Before Using the Machine Environment For environmental protection and efficient use of resources, Fuji Xerox reuses returned toner cartridges and drum cartridges to make recycle parts, recycle materials or energy recovery. Proper disposal is required for toner cartridges and drum cartridges no longer needed.
Page 35: Legal Notice
Legal Notice Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. Currency Banknotes and checks Bank and government bonds and securities...
Page 36 Before Using the Machine...
Page 37: Product Overview
Product Overview...
Page 38: Machine Components
Product Overview Machine Components The following describes machine components and their functions. 2 Tray Module Model and HCF B1 (optional) 1 Document cover Holds a document in place. 2 Document glass Load a document here. 3 Push-button power switch Switches the power of the machine on and off. Reference Refer to "Power Source"...
Page 39 Machine Components 8 Tray 1, 2, 3, 4 Load paper here. 9 Locking casters Lock these casters after moving the machine to its installation site. 10 Tray 6 (HCF B1) (optional) Load paper here. 11 Tray 6 top cover Open this cover to clear paper jams after moving Tray 6 to the left. 12 Tray 5 (bypass tray) Used for loading non-standard paper, such as thick-stock paper and other special media, that cannot be loaded in Trays 1 to 4, and 6.
Page 40 Product Overview Left side and rear views of the machine This view varies depending on the model you use. 1 Upper left cover Open this cover by lifting up the release lever to clear paper jams. 2 Bottom left cover Open this cover to clear paper jams.
Page 41 Machine Components Inside 1 Handle Unlock this handle when replacing a drum cartridge. 2 Toner cartridges Contains Black (K), Cyan (C), Magenta (M), and Yellow (Y) toner (image forming powder). 3 Main power switch Switches the main power on/off of the machine. Always follow the instructions by the system administrator.
Page 42 Product Overview Telephone line connectors 1 TEL Enables you to connect the machine to a telephone device. Do not connect any device (fax system) other than a telephone. 2 LINE 1 (Line 1) Use this connector to connect to a telephone line. 3 LINE 2 (Line 2) Use this connector to connect to a telephone line.
Page 43 Machine Components Duplex Automatic Document Feeder B1-PC 1 Confirmation indicator Lights up when a document is loaded correctly. 2 Lever Turn this lever to clear paper jams. 3 Left cover Open this cover to clear paper jams. 4 Document guides Use these guides to align the edges of documents.
Page 44 Product Overview Duplex Automatic Document Feeder C1-PC 1 Confirmation indicator Lights up when a document is loaded correctly. 2 Left cover Open this cover to clear paper jams. 3 Top cover Open this cover to clear paper jams. 4 Document guides Use these guides to align the edges of documents.
Page 45 Machine Components Finisher A2 (optional) 1 Center tray Copies or prints are delivered here. 2 Extension tray Prevents outputs from falling off. Important Extend the extension tray for landscape outputs. 3 Finisher A2 Staples copies or prints. 4 Staple cartridge Contains staples.
Page 46 Product Overview Finisher B1 (optional) 1 Tray attachment Install this attachment when delivering A4 or B5 paper to the finisher tray without stapling. Reference For more information, refer to "Installing the Tray Attachment on the Finisher B1" (P.78). 2 Booklet unit (optional) Staples creased outputs.
Page 47 Machine Components 10 Finisher B1 Staples copies or prints. 11 Front transport cover Open this cover when discarding punch scraps. Note Open the front cover of the machine before opening the cover. 12 Hole-punch waste container Collects scraps from the puncher. 13 US 2/3 Hole Punch Kit (optional) 2/4 Hole Punch Kit (optional) Hole-punches outputs.
Page 48 Product Overview 2 Hole-punch waste container Collects punch scraps from the puncher. Remove this container when discarding the scraps. 3 Output tray Outputs are delivered here. 4 Finisher tray Outputs are delivered here. 5 Staple cartridge Staples are stored in this cartridge. Pull out this cartridge to replace staples or clear staple jams.
Page 49: Power Source
Power Source Power Source The machine is provided with the power switch and the main power switch. Power switch Main power switch Power switch To use the machine, press the push-button power switch to switch its power on. You can start operations after the machine warms up.
Page 50: Switching The Power On
Product Overview Press the main power switch to the [ | ] position to switch the main power on. The <Main Power> indicator lights up on the control panel. Close the front cover. Switching the Power On The following describes how to switch the power on. The machine takes approximately 30 seconds to warm up and to be ready to copy or print after switching the power on.
Page 51: Switching The Power Off
Power Source Press the push-button power switch to switch the power on. Note The “Please wait...” message indicates that the machine is warming up. The machine is not available during warming up. If the machine does not power on, check the following: The power cord is plugged in.
Page 52: Switching The Main Power Off
Product Overview Press the push-button power switch to switch the power off. Important Power off processing is performed internally on the machine for a while after the power is switched off. Therefore, do not switch the main power off immediately after switching the power off. Note When powering the machine on after it has been switched off, wait until the flash of the <Power Saver>...
Page 53: Switching The Power Off From Remote Location
Power Source Press the main power switch to the [ ] position to switch the main power off. The <Main Power> indicator goes out on the control panel. Close the front cover. Switching the Power Off from Remote Location The following describes how to switch the power off from remote location. Note A user ID and passcode are required to switch the power off.
Page 54 Product Overview Click [OK].
Page 55: Circuit Breaker
Circuit Breaker Circuit Breaker The machine is provided with a circuit breaker. In the event of a current leakage, the circuit breaker will automatically cut off the power circuit to prevent fire from occurring. Check that the circuit breaker works properly at least once a month. Be sure to establish a ground for the machine.
Page 56: Power Saver Mode
Product Overview Power Saver Mode The machine is equipped with the Power Saver mode that saves electricity by reducing power consumption. The Power Saver feature has two modes: Low Power mode and Sleep mode. Low Power Mode In this mode, the power to the control panel is lowered to save power. Note When the machine enters the Low Power mode, the power supply to the fusing unit is suspended.
Page 57: Smart Welcomeyes
Power Saver Mode Selecting [Apply] in CentreWare Internet Services Setting a document in the document feeder Opening the document cover Detecting human presence by the Smart WelcomEyes of the machine Opening the front cover Note When the machine is in the Sleep mode, it takes longer time to exit the Power Saver mode than when the machine is in the Low Power mode.
Page 58 Product Overview While the sensor is detecting human presence, timer-controlled operations, such as Auto Clear and Auto Job Release, do not work. When the sensor detects human presence, the indicator of Smart WelcomEyes is lit on. Note To suspend a part of entire feature of Smart WelcomEyes, refer to "Tools" > "Common Service Settings" > "Power Saver Settings"...
Page 59: Control Panel
Control Panel Control Panel The following describes the names and functions of components on the control panel. ＃＃ 1 <Services Home> button Press this button to display the Services Home screen. Reference You can change the services displayed on the Services Home screen. For more information, refer to "Before Using the Machine" > "Customizing the Control Panel"...
Page 60 Product Overview 7 Push-button power switch Switches the power of the machine on and off. Reference Refer to "Power Source" (P.49). 8 <Interrupt> button Press this button to suspend a copy or print job in progress to have the machine process another job.
Page 61 Control Panel 18 Numeric keypad Use the numeric buttons on the keypad to enter the number of copies, passcodes, and other numerical values. 19 <Custom Button 1> (Copy) "Copy" is assigned to this button by default. Press this button to display the [Copy] screen. Reference For information on how to assign a service to the button, refer to "Before Using the Machine"...
Page 62 Product Overview The buttons 1 to 60 are used for address numbers and they correspond to the registered address numbers 0001 to 0060, while the buttons 61 to 70, M01, and M02 are used for stored programs and they correspond to the registered stored programs 1 to 12. Note By default, [Type 1] is selected.
Page 63: Large Size Color Ui
Control Panel Large Size Color UI The following describes the names and functions on the Large Size Color UI. Note The Large Size Color UI does not have a one-touch panel and does not support specifying recipients with one- touch buttons. ＃...
Page 64 Product Overview 3 <Error> indicator Blinks if a system error occurs. This indicator lights up when a problem other than a system error occurs with the machine, including paper jams and running out of paper. Reference If the <Error> indicator blinks, contact our Customer Support Center. If the <Error>...
Page 65: Screens And Buttons Displayed
Control Panel 11 <Interrupt> button Press this button to suspend a copy or print job in progress to have the machine process another job. During the Interrupt mode, the <Interrupt> button lights up. Pressing the <Interrupt> button again exits the Interrupt mode and resumes the suspended job. Reference For notes and restrictions on the Interrupt mode, refer to "Appendix"...
Page 66 Product Overview Assigning Services to the Custom Buttons You can assign services to the custom buttons on the control panel: Custom 1 to Custom 3. By assigning frequently-used services to the custom buttons, you can switch to the services without returning to the Services Home screen. Note By default, "Copy"...
Page 67: About The Services Home Screen
About the Services Home Screen About the Services Home Screen This section describes the fields and buttons on the Services Home screen, which is displayed by pressing the <Services Home> button. Reference For information on how to drag or flick, refer to "Touch Screen" (P.74). Login information field Message field Additional feature buttons...
Page 68 Product Overview Button Settings" in the Administrator Guide. Login information field Message field Additional feature buttons Service buttons Note WSD stands for Web Services on Devices. Message Field Displays a message. Login Information Field Select this field in the upper right corner of the touch screen to display the User ID entry screen for entering the System Administration mode, the Authentication mode, or the Accounting mode.
Page 69 About the Services Home Screen Copy You can set the features for the Copy service. Reference For more information, refer to "Copy" (P.79). Fax/Internet Fax You can set the features for the Fax service. Reference For more information, refer to "Fax" (P.185). E-mail You can scan documents and send the scanned data as an e-mail attachment.
Page 70 Product Overview Help You can learn how to use the machine, and by selecting [Search] > [Error Code], you can see the details of an error code appearing on the touch panel. Note When you use this button for the first time, enter the system administration mode and accept the license agreement.
Page 71 About the Services Home Screen Media Print - Text You can print document files (PDF, TIFF, XML Paper Specification (XPS), XDW (XBD), and JPG (JFIF)) after retrieving the files from a CompactFlash card or a USB memory device. You can also print the scan data stored with the Store to USB service. Reference For more information, refer to "Media Print - Text"...
Page 72: Activity Report
Product Overview Additional Feature Buttons Allows you to set the additional features that are not related to jobs. Language You can select the language to be displayed on the touch screen. The setting here will be reset when the power is switched off and on. Important When you select [English], only ASCII characters can be used.
Page 73: Fax Receiving Mode
About the Services Home Screen Fax Receiving Mode You can specify a mode for receiving faxes. Reference For more information, refer to "Machine Status" > "Machine Information" > "Fax Receiving Mode" in the Administrator Guide. Print Mode You can register a print mode and change its settings. Reference For more information, refer to "Machine Status"...
Page 74: Touch Screen
Product Overview Touch Screen On the touch screen of the machine, you can switch pages and scroll a list by the following operations. Note The touch screen of the control panel used in the machine is pressure-sensitive. Adjust the power to touch the screen.
Page 75 Touch Screen Flick Slide your finger quickly to the position desired and release it. Flick the touch screen from side to side or up and down to switch pages. Flick the touch screen up and down to scroll a list. Note During flick, scrolling continues for a while even after you move your finger away from the touch screen.
Page 76 Product Overview Touch the touch screen and move your finger away from the screen quickly. To tap the same position of the screen twice is called double-tap. Double-tap a previewed image to enlarge the image. Tap the preview area to switch the thumbnail bar to be displayed or not. Note The operation of pinch in or pinch out (moving two fingers inward or outward) to zoom in or out screens is not supported.
Page 77: Entering Text
Entering Text Entering Text During operations, a screen for entering text sometimes appears. The following describes how to enter text. You can enter the following characters: numerals, alphabets, and symbols. Item Description Entering alphabets and To enter uppercase letters, select [Shift]. To return to numerals the lowercase letters, select [Shift] again.
Page 78: Installing The Tray Attachment On The Finisher B1
Product Overview Installing the Tray Attachment on the Finisher B1 Setting the tray attachment on the finisher tray may help you deliver and stack A4 and B5 sheets without staples more neatly on the finisher tray of Finisher B1. Remove the tray attachment from the rear of the finisher tray. Install the tray attachment onto the middle of the finisher tray as shown in the diagram.
Page 79: Copy
Copy...
Page 80: Copying Procedure
Copy Copying Procedure This section describes the basic copy procedures. Step 1 Loading Documents The following two methods are available to load documents: Document Feeder Single sheet Multiple sheets Document Glass Single sheet Bound documents, such as books Note The maximum number of pages that the machine can scan is 999 pages per job. If the number of pages scanned by the machine exceeds the maximum, follow the instructions of the message displayed on the screen to print the already-scanned data or cancel the job.
Page 81 Copying Procedure Document Feeder The document feeder supports single and multiple sheet documents with sizes from 125 x 85 mm (Standard size: A5, A5 ) to 297 x 432 mm (Standard size: A3, 11 x 17"). Note When Duplex Automatic Document Feeder C1-PC is installed, the minimum supported size for the original document is 84 x 139.7 mm (Standard size: A6).
Page 82 Copy Load the document face up (when the document is 2-sided, load the front side up) in the center of the document feeder. Confirmation indicator Note The Confirmation indicator lights up when the document is loaded correctly. If the indicator does not light, load the document again.
Page 83 Copying Procedure Document Glass The document glass supports a single sheet, a book, or other similar documents with sizes from 15 x 15 mm to 297 x 432 mm (Standard size: A3, 11 x 17"). Important Always close the document cover after using the document glass. The document glass automatically detects standard size documents.
Page 84: Step 2 Selecting Features
Copy Step 2 Selecting Features The following two services are available to copy documents. Simple Copy Allows you to only select basic features to copy documents. Copy Allows you to make detailed settings to copy documents. The following describes how to select features on the [Copy] screen. Reference For information on Simple Copy, refer to "Simple Copy"...
Page 85: Step 3 Entering A Quantity
Copying Procedure Step 3 Entering a Quantity You can enter up to 999 sets. Enter the number of copies using the numeric keypad. The number of copies entered appears on the upper right of the touch screen. If you have entered an incorrect value, press the <C (Clear)> button and then enter the correct value.
Page 86: Step 5 Confirming The Copy Job In Job Status
Copy Load the next document. Press the <Start> button. If you have more documents, repeat steps 3 and 4. When all documents have been scanned, select [Last Original]. Step 5 Confirming the Copy Job in Job Status If copies are not output after you start the copy job, the job may be in pending status. Use the following procedure to confirm the job status.
Page 87: Operations During Copying
Operations during Copying Operations during Copying This section describes available operations during copying. Stopping the Copy Job To cancel a copy job in progress, use the following procedure. Press either the <Stop> button on the control panel or [Delete] on the touch screen. Select [Delete].
Page 88: Changing The Number Of Copies
Copy Select [Delete]. Select [Delete]. Changing the Number of Copies To change the number of copy sets during scanning or copying, use the following procedure. Press either the <Stop> button on the control panel or [Delete] on the touch screen. Select [Change Quantity].
Page 89: Interrupting The Copy Job
Operations during Copying Press the <Start> button. Note If you enter the same value as the number of copies that have already been printed, the machine will not execute a copy job even when you press the <Start> button. Interrupting the Copy Job You can temporarily stop the copy job to have the machine process another job.
Page 90: Simple Copy
Copy Simple Copy You can select [Copy] or [Simple Copy] on the Services Home screen to set the features for the Copy service. This section describes the features you can select on the [Simple Copy] screen. [Simple Copy] allows you to use only basic features to easily copy documents. Select [Simple Copy] on the Services Home screen.
Page 91: Reduce/Enlarge (Making Enlarged/Reduced Copies)
Simple Copy Select a paper tray to be used. Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio. Note This cannot be selected together with [Auto%] under [Reduce/Enlarge]. Trays 1 to 4, and Tray 6 (optional) Allows you to directly select the desired tray.
Page 92: Sided Copying (Making 2 Sided Copies)
Copy Select [Reduce/Enlarge]. Select a copy ratio. 100% Copies at the same image size as the original document. Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note This cannot be selected together with [Auto Select] under [Paper Supply].
Page 93: Auto/Color/Black & White (Selecting The Color For Copying)
Simple Copy 2 Sided Makes a copy of a 1-sided document on both sides of the paper. 2 Sided Makes a copy of a 2-sided document on both sides of the paper. Auto/Color/Black & White (Selecting the Color for Copying) This feature allows you to select a color mode.
Page 94: Pages Per Side (Copying Two Pages Onto One Sheet)
Copy Use [ ] and [ ] to set a density level. 2 Pages per Side (Copying Two Pages onto One Sheet) This feature allows you to copy two pages of a document together onto one side of a single sheet of paper.
Page 95 Simple Copy gsm) Reload, Gloss, Gloss Reload, Heavyweight Gloss (170 to 220 gsm), Heavyweight Gloss (170 to 220 gsm) Reload, Punched, and Custom Paper 1 to 5. Note This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 96: Copy
Copy Copy You can select [Copy] or [Simple Copy] on the Services Home screen to set the features for the Copy service. This section describes the features you can select on the [Copy] screen. Reference You can customize the layout of the features displayed on the [Copy] screen. For more information, refer to "Tools" > "Copy Service Settings"...
Page 97 Copy Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note This cannot be selected together with [Auto Select] under [Paper Supply]. Ratios (3rd and 4th buttons) Displays preset copy ratios.
Page 98 Copy Copy Original 100% 115% 100% * : Load a document in landscape orientation ( ) to match the paper orientation loaded in the tray. Reference How to load a document depends on the size and orientation of a document. For more information, refer to "Step 1 Loading Documents"...
Page 99 Copy Select any option. Variable % Width - X%, Length -Y% Allows you to specify reduction/enlargement ratios for the width and length in the range from 25 to 400% in 1% increments. Use [+] and [-] or the numeric keypad to specify a ratio.
Page 100: Paper Supply (Selecting The Paper For Copying)
Copy Enter the width of the original document in [Original Size] of [Width - X%] using the numeric keypad. Enter the width of the output copy in [Copy Size] of [Width - X%] using the numeric keypad. In the same way, enter the length for [Original Size] and [Copy Size] of [Length - Y%]. Width - X% / Length - Y% Displays the ratios that are automatically calculated using the values set in [Original Size] and [Copy Size].
Page 101 Copy Trays (2nd to 5th buttons) Allows you to directly select the desired tray. Reference You can change the paper tray associated with each button on the [Copy] screen. For information on the settings, refer to "Tools" > "Copy Service Settings" > "Preset Buttons" > "Paper Supply - Button 2 - 5" in the Administrator Guide. More Displays the [Paper Supply] screen.
Page 102: Adjust Paper Curl
Copy Tray Allows you to select a paper tray. When [Bypass] is selected, the [Tray 5] screen is displayed where you can specify a paper type other than plain paper, and non-standard size paper. Reference For more information, refer to "[Tray 5] Screen" (P.102). Note Tray 6 is optional.
Page 103: Alignment Adjustment
Copy Alignment Adjustment Reference For information on [Alignment Adjustment], refer to "Paper and Other Media" > "Changing Paper Settings" in the Administrator Guide. Adjust Fold Position Reference For information on [Adjust Fold Position], refer to "Paper and Other Media" > "Changing Paper Settings" in the Administrator Guide.
Page 104: Output Color (Selecting The Color For Copying)
Copy Select a paper size and a paper type. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 105: Auto Detect
Copy Select a color mode. Auto Detect The machine automatically determines the colors of the original document and makes copies in full color if the original document is colored, and in single color (black) if the document is black-and-white. Note If a color document is in one of the following conditions, the machine may copy the document in black and white.
Page 106 Copy Select [More]. Select the desired output color mode. Auto Detect Automatically determines the color of the original document and makes copies in full color if the original document is colored, or in single color (black) if the document is black-and- white.
Page 107 Copy Non-target Area Color Displays the [Non-target Area Color] screen on which you can select the color to be used in place of the colors other than the selected source colors. Reference Refer to "[Non-target Area Color] Screen" (P.109). Single Color Copies in one specified color regardless of the color of the document.
Page 108 Copy Other than Black The colors other than black will be the source colors. Color Allows you to select one or more source colors from six preset options. [Target Area Color] Screen This screen allows you to select the target color to be used in place of the source colors specified in [Source Color].
Page 109 Copy [Non-target Area Color] Screen This screen allows you to select the color to be used in place of the colors other than the selected source colors. You can select one color from seven preset and six custom options. Reference For information on how to set custom colors, refer to "Tools"...
Page 110: Sided Copying (Making 2 Sided Copies)
Copy Select [Single Color]. Select [Color]. Select any color. 2 Sided Copying (Making 2 Sided Copies) This feature is the same as [2 Sided Copying] on the [Layout Adjustment] screen. Reference For more information, refer to "2 Sided Copying (Making 2 Sided Copies)" (P.120). Copy Output (Specifying Finishing Options) This feature is the same as [Copy Output] on the [Output Format] screen.
Page 111: Lighten/Darken (Adjusting The Copy Density)
Copy Lighten/Darken (Adjusting the Copy Density) This feature allows you to select a copy-density level from seven levels. Note [Lighten/Darken] on the [Copy], [Image Quality] and [Simple Copy] screens is the same. Use [ ] and [ ] to select from seven density levels.
Page 112: Image Quality
Copy Image Quality The section describes the features you can select on the [Image Quality] screen. Select [Copy] on the Services Home screen. Select a feature on the [Image Quality] screen. Note If the color reproduction is unsatisfactory, perform calibration. For information on calibration, refer to "Maintenance"...
Page 113 Image Quality Select any option. Auto Automatically sets the document type based on the setting made in the System Administration mode and the setting made in [Output Color] on the [Copy] screen. Photo & Text Select this option when the document contains both text and photos. The machine automatically distinguishes the text and photo areas of the document and sets the appropriate image quality for each area.
Page 114: Image Options (Adjusting Copy Density/Sharpness/Saturation Of Images)
Copy Select this option to make copies of documents that have text placed on color backgrounds, such as maps. Image Options (Adjusting Copy Density/Sharpness/Saturation of Images) This feature allows you to adjust the copy density, sharpness, and saturation levels. Note [Lighten/Darken] under [Image Options] is the same as [Lighten/Darken] on the [Copy] screen.
Page 115: Image Enhancement (Erasing The Background Color Of Documents/Adjusting Contrast)
Image Quality Image Enhancement (Erasing the Background Color of Documents/ Adjusting Contrast) This feature allows you to suppress the background color of documents, such as newspaper and colored paper. You can also adjust the contrast. Note [Image Enhancement] is not available when [Original Type] is set to [Photo]. If [Suppress Background] or [Contrast] is set concurrently with [Color Effects], the setting made in [Color Effects] will be cleared.
Page 116: Color Effects (Selecting An Image Quality)
Copy Contrast Auto Contrast Automatically adjusts the brightness and hue of the original document to sharpen the image. Note [Auto Contrast] is not available when you use the document feeder. Manual Contrast Allows you to select from the five levels between [More] and [Less]. Selecting an upper cell on the bar makes the difference between light and dark areas greater;...
Page 117: Color Balance (Adjusting Color Balance)
Image Quality Bright Reproduces brighter images with enhanced contrast. This option is suitable for documents that are intended to attract people's attention, such as posters. Warm Reproduces brighter, warmer, more reddish images. This option is suitable when skin tones are to be reproduced more pinkish or when subdued images are to be reproduced more warmly.
Page 118 Copy Normal Always copies a document with the density balance set to "0" for the four toner colors: yellow, magenta, cyan, and black. Basic Color Allows you to adjust the density level for each toner color: yellow, magenta, cyan, black. Advanced Color Allows you to adjust the density level for each toner color (yellow, magenta, cyan, black) which is divided to [Highlights], [Midtones], and [Shadows].
Page 119: Color Shift (Adjusting The Color Tone)
Image Quality Color Shift (Adjusting the Color Tone) This feature allows you to adjust the tone of the colors to be reproduced in copies, by a maximum of two levels in two directions. On the screen, the [Original Color] slider represents the color tone of the original document, and the [Copy Color] slider represents the color tone of output copies.
Page 120: Layout Adjustment
Copy Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. Select [Copy] on the Services Home screen. Select a feature on the [Layout Adjustment] screen. Note Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 121 Layout Adjustment Select [2 Sided Copying]. Select any option. 1 Sided Makes a copy of a 1-sided document on one side of paper. 2 Sided Makes a copy of a 1-sided document on both sides of paper. Select this option when you copy 1-sided documents on both sides of paper. 2 Sided Makes a copy of a 2-sided document on both sides of paper.
Page 122: Book Copying (Copying Facing Pages Onto Separate Sheets)
Copy Head to Toe Select this option when you want the orientation of the front and back sides of the copy to be the opposite of that of the document. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.
Page 123 Layout Adjustment Select [Book Copying]. Select any option. Does not copy as a bound document. Left Page then Right Copies the left page and then the right page of facing pages. Right Page then Left Copies the right page and then the left page of facing pages.
Page 124: Sided Book Copying (Making 2 Sided Copies Of Facing
Copy Top Page then Bottom Copies the top page and then the bottom page of facing pages. Both Pages Copies both pages in page order. Left Page Only Copies the left page only. You can select this option when [Left Page then Right] or [Right Page then Left] is selected.
Page 125 Layout Adjustment document. You can also specify the starting and ending pages from the left and right of facing pages. Note A non-standard size document or undetectable-size document may not be separated into two accurately. Use the document glass to load a document. Original document Set the original document on the document glass.
Page 126 Copy Left Page then Right Scans the left page and then the right page of facing pages, to make 2-sided copies. Right Page then Left Scans the right page and then the left page of facing pages, to make 2-sided copies. Top Page then Bottom Scans the top page and then the bottom page of facing pages, to make 2-sided copies.
Page 127: Original Size (Specifying The Scan Size For The Document)
Layout Adjustment Original Size (Specifying the Scan Size for the Document) This feature allows you to specify the scan size for a document. Use this feature when a document is a non-standard size, or when you want to copy a document at a size different from the original size.
Page 128: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
Copy Standard Size Select a document size from preset options. Reference You can change the sizes displayed on the screen. For information on the settings, refer to "Tools" > "Copy Service Settings" > "Original Size Defaults" in the Administrator Guide. Variable Size Enter the desired scan size when scanning a non-standard size document or when making copies at a size different from the original document size.
Page 129: Edge Erase (Erasing Edges And Margin Shadows Of The Document)
Layout Adjustment Select [On]. Select this option when copying documents of the same size. When documents of different sizes are copied, the machine automatically detects the size of each document. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.
Page 130 Copy Select [Edge Erase]. Select any option. Normal The edge width to erase is set to 2 mm for the top and bottom, and left and right edges. All Edges Erases the shadows of the four edges of a document, as well as the shadow in the center of the document if it is a bound document or a booklet.
Page 131: Image Shift (Adjusting The Image Position)
Layout Adjustment Left & Right (Left/Right) Erases the shadows of left and right edges of the document according to the orientation of the loaded document. You can specify the edge width you want to erase in the range from 0 to 50 mm in 1 mm increments. Center Erases the shadow in the center of facing pages of a bound document or a booklet.
Page 132 Copy Select any option. Does not shift the position of document images. Auto Center Shifts document images so that they are placed in the center of paper. Margin Shift Allows you to specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
Page 133 Layout Adjustment Select any option. Does not shift the position of document image. Auto Center Shifts document images so that they are placed in the center of paper. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
Page 134: Invert Image (Making Reversed Copies Of Images)
Copy Corner Shift Shifts document images so that they are placed at an edge or corner of paper. You can select from 8 shift directions. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
Page 135: Original Orientation (Specifying The Orientation Of Loaded Documents)
Layout Adjustment Original Orientation (Specifying the Orientation of Loaded Documents) This feature allows you to specify the orientation of a document so that the machine can identify the top of the document. Note If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 136 Copy Select [Image Rotation]. Select any option. Copies documents as they are, even if the orientation of the images does not match that of the paper. Always On Automatically rotates document images so that the orientation of the images matches that of the paper.
Page 137 Layout Adjustment Select any option. Staple Position This option is displayed when the finisher is installed. If documents are of mixed orientations, the images will be rotated to match the stapling edge specified in the settings of the Staple feature. Portrait Original - Left Edge If documents are of mixed orientations, the images will be rotated so that the top edge of landscape documents is aligned with the left edge of portrait documents.
Page 138: Output Format
Copy Output Format This section describes the features you can select on the [Output Format] screen. Select [Copy] on the Services Home screen. Select a feature on the [Output Format] screen. Note Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 139: Booklet Creation (Creating A Bound Booklet)
Output Format Booklet Creation (Creating a Bound Booklet) This feature lays out pages so that booklets are formed when the output sheets are folded in half. You can also set the binding shift and attach a cover when making booklets. When the Booklet Maker Unit for Finisher B1 (optional) is installed, you can also crease the output sheets in half, or staple the creased output sheets.
Page 140 Copy Select any option. Disables this feature. Create Left/Top Bound Booklet Copies are made to enable left binding or top binding. Create Right Bound Booklet Copies are made to enable right binding. Copy Booklet You can output the copies of scanned documents as they are by specifying [Fold & Staple]. Select this option when you do not need a document to be copied in booklet page order.
Page 141 Output Format Binding Shift Displays the [Booklet Creation - Binding Shift] screen. Reference Refer to "[Booklet Creation - Binding Shift] Screen" (P.141). Divide Output Displays the [Booklet Creation - Divide Output] screen. Reference Refer to "[Booklet Creation - Divide Output] Screen" (P.141). Fold &...
Page 142 Copy Select [On]. Specify the number of sheets in each subset, using [+] and [-] or the numeric keypad. [Booklet Creation - Fold & Staple] Screen When the Booklet Maker Unit for Finisher B1 (optional) is installed, [Fold Only]] and [Fold & Staple] become available.
Page 143: Covers (Attaching Covers To Copies)
Output Format Crease & Staple This option is displayed when the Booklet Maker Unit for Finisher B1 (optional) is installed. The copies are creased in half and stapled at the center. The number of copies that can be creased and stapled is 2 to 15. Covers (Attaching Covers to Copies) This feature allows you to attach covers to copies.
Page 144 Copy Back Cover Attaches a back cover to the copies. No back cover is attached. Blank Cover Blank sheets of paper are attached as back covers. Print on Side 1 The first page of the document is copied on the front side of the back cover. Print on Side 2 The first page of the document is copied on the back side of the back cover.
Page 145: Pages Per Side (Copying Multiple Pages Onto One Sheet)
Output Format Pages per Side (Copying Multiple Pages onto One Sheet) This feature allows you to copy two, four, or eight pages of a document together onto a single sheet of paper. When you set [Pages per Side], [Auto %] is automatically selected in [Reduce/Enlarge]. The machine automatically sets the copy ratio and makes copies of the images so that they fit on the selected paper.
Page 146: Poster (Making Enlarged Copies Spread Over Multiple Sheets)
Copy Reading Order Allows you to select how to lay out images on a page. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 147 Output Format No enlarged copies are made. Output Size Allows you to select the paper size. Enlargement % Reference Refer to "When [Enlargement %] is Selected" (P.147). Paper Supply Displays the [Paper Supply] screen. Select the paper tray to be used. Note When you use the bypass tray, select [Bypass] on the [Paper Supply] screen.
Page 148: Repeat Image (Making Multiple Copies On One Sheet)
Copy Repeat Image (Making Multiple Copies on One Sheet) This feature allows you to copy a document image on one sheet of paper repeatedly for a specified number of times. When [Reduce/Enlarge] is set to [Auto %], the repeated copies of the image are reduced to fit on the selected paper.
Page 149: Annotations (Adding A Comment/A Date/Page Numbers To Copies)
Output Format Image Layout Evenly Spaced The specified number of images are evenly arranged on the paper. Side by Side The specified number of images are arranged with no space on the paper. Annotations (Adding a Comment/a Date/Page Numbers to Copies) This feature allows you to add a comment, date, and page numbers onto copies.
Page 150 Copy Date Displays the [Date] screen. Reference Refer to "[Date] Screen" (P.151). Page Numbers Displays the [Page Numbers] screen. Reference Refer to "[Page Numbers] Screen" (P.152). Bates Stamp Displays the [Bates Stamp] screen. Reference Refer to "[Bates Stamp] Screen" (P.154). Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.
Page 151 Output Format Stored Comments Allows you to select comment text from eight preset options, or text set in the System Administration mode. Reference For information on how to register text, refer to "Tools" > "Common Service Settings" > "Watermark" > "Custom Watermark 1 to 3" in the Administrator Guide.
Page 152 Copy Apply To Displays the [Apply Date To] screen. You can select whether to add a date onto the first copy page only, or onto each copy page. Position Displays the [Date - Position] screen. You can select a date position from six options. For side 2 of copy sheets, you can select [Same as Side 1] or [Mirror Side 1].
Page 153 Output Format -1/N-, -2/N-, -3/N- Adds page numbers followed by the total number of pages, and hyphens before and after the numbers. (Example: -1/50-, -2/50-) When you select [-1/N-, -2/N-, -3/N-], the value specified in [Total Pages (N)] is used. Page 1/N, Page 2/N Adds page numbers followed by the total number of pages, and the text "Page"...
Page 154 Copy Starting Page Number Allows you to specify the start page to add a page number, in the range from 1 to 999. Note Use [+] and [-], or the numeric keypad to enter the start page number. Ending Page Number Allows you to specify the end page to add a page number, in the range from 1 to 999.
Page 155 Output Format Number of Digits Displays the [Bates Stamp - Number of Digits] screen. You can select [Auto Assign] or [Manual Assign]. When you select [Manual Assign], you can specify the number of digits to be used for page numbers in the range from 1 to 9 in 1 digit increments.
Page 156: Watermark (Printing Control Numbers On The Background Of Copies)
Copy Start & End Page Numbers Allows you to specify the start and end pages to add prefix text and page numbers, in the range from 1 to 999. Note Use [+] and [-], or the numeric keypad to enter the start and end page numbers. Include Covers/Separators This option is available when you select [All Pages].
Page 157 Output Format Select any option. Control Number Do Not Add No control number is printed. A control number is printed. Enter the starting number of the control number. You can specify a value in the range from 1 to 9999, using [+] and [-] or the numeric keypad. Stored Watermarks Displays the [Stored Watermarks] screen.
Page 158 Copy Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder. Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder.
Page 159 Output Format background is printed as embossed or outline text depending on the option you select on the [Watermark Effect] screen. Note This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center. Select any option.
Page 160: Secure Watermark (Managing Document Security)
"when", "from which machine", and "by whom" the document was output. Important This feature is only supported on Fuji Xerox manufactured machines that are compatible to Secure Watermark. The copy protection of a document, the analysis function of digital codes, and the restrictive effect of hidden text using the Secure Watermark feature is not warranted to always function.
Page 161 Output Format Select [Secure Watermark]. Select any option. Does not manage document security. Manages document security. Specify any option if necessary. Protection Code Does not prevent document duplication. Protection code is not embedded while digital code is embedded into copies. Prevent Duplication Prevents document duplication.
Page 162: Folding (Outputting Bi-Folded/Tri-Folded Paper)
Copy Select any option. Does not print hidden text. Prints hidden text. Allows you to specify text from three preset texts, or text registered in the System Settings. Reference For information on how to register text, refer to "Tools" > "Common Service Settings" > "Secure Watermark" > "Secure Watermark Effect"...
Page 163 Output Format Select [Folding]. Select any option. Does not fold copies. Z Fold Folds copies in three with the printed side inside or outside. printing surface printing surface comes inside comes outside C Fold Folds copies in three with the printed side inside or outside. printing surface printing surface comes inside...
Page 164: Preset Repeat Image (Making Multiple Copies On A Single Sheet)
Copy Image Position Image Inside Fold Folds copies so that the image is printed inside after you select [Z Fold], [C Fold], or [Single Fold]. Image Outside Fold Folds copies so that the image is printed outside after you select [Z Fold], [C Fold], or [Single Fold].
Page 165: Copy Output (Specifying Finishing Options)
Output Format Disables this feature. 2 Times Makes two copies of the document image on a single sheet of paper. 4 Times Makes four copies of the document image on a single sheet of paper. 8 Times Makes eight copies of the document image on a single sheet of paper. Copy Output (Specifying Finishing Options) This feature allows you to select finishing options.
Page 166 Copy Select [Copy Output]. Select any option. Auto Copies are collated when the originals are loaded in the document feeder. Copies are also collated when originals are loaded on the document glass and any of the following features is used: 2 Sided Book Copying, Covers, Booklet Creation, Stapling, Build Job, Sample Set, and Combine Original Sets.
Page 167 Output Format Bond, Plain, Recycled, Plain Reload, Lightweight, Heavyweight, Heavyweight Reload, Extra Heavyweight, Extra Heavyweight Reload, Extra Heavyweight Plus, Extra Heavyweight Plus Reload, Punched, Gloss, Gloss Reload, Heavyweight Gloss, Heavyweight Gloss Reload, Extra Heavyweight Gloss, Extra Heavyweight Gloss Reload, and Custom Paper 1 to 5. Finisher B1 Bond, Plain, Recycled, Plain Reload, Lightweight, Heavyweight, Heavyweight Reload, Extra Heavyweight, Extra Heavyweight Reload, Punched, Gloss, Gloss Reload,...
Page 168 Copy Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder. Always select [Sideways Images] when the top of the document is placed facing the left side (horizontal text). Z Fold Half Sheet The machine folds the output copies in Z fold.
Page 169 Output Format Finisher B1 1 Staple 1 Top 2 Staples 2 Top 2 Right Right A4 , A4 Cover , B5 , 7.25 x 10.5" , 8 x 10" , 8.5 x 11" , 9 x 11" , 16K A4, A3, B4, 8.46 x 12.4", 8.5 x 11", 8.5 x 13",...
Page 170 Copy * : The staple orientation displayed on the touch screen differs from the actual staple orientation. Outputs are stapled in the orientation shown in the above table. 4 Staples 4 Top 4 Right A3, A4 , Report Report A4 Cover , 11 x 17", 11 x 15", 8.5 x 11"...
Page 171: Id Card Copy (Copying Both Sides Of An Id Card)
Output Format 4 holes 4 Holes 4 Holes 4 Holes Right A4 , A4 Cover , 7.25 x 10.5" , 8.5 x 11" , 9 x 11" , 16K A3, 11 x 15", 11 x 17", 8K ID Card Copy (Copying Both Sides of an ID Card) This feature allows you to copy both sides of a small undetectable original, such as an ID card, onto one side of paper.
Page 172 Copy the copy magnification ratio for ID Card Copy, refer to "Tools" > "Common Service Settings" > "Copy Service Settings" > "Copy Control" > "ID Card Copy - Reduce/Enlarge" in the Administrator Guide. Reference For information on how to specify the orientation of a document, refer to "Original Orientation (Specifying the Orientation of Loaded Documents)"...
Page 173: Job Assembly
Job Assembly Job Assembly This section describes the features you can select on the [Job Assembly] screen. Select [Copy] on the Services Home screen. Select a feature on the [Job Assembly] screen. Build Job (Processing Documents Scanned with Different Settings as One Job) This feature allows you to apply different copy settings to each document page or each document stack, and then output the copies as one job.
Page 174: Booklet Creation
Copy Select [On]. Select any option. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 175 Job Assembly Watermark Reference For more information, refer to "Watermark (Printing Control Numbers on the Background of Copies)" (P.156). Secure Watermark Reference For more information, refer to "Secure Watermark (Managing Document Security)" (P.160). [Copy] Screen When Build Job is in Progress The following describes the screen that appears while the Build Job is being executed.
Page 176 Copy Delete Clears the document data stored by the Build Job feature, and cancels the job. Note You can also press the <C (Clear)> or <Clear All> button on the control panel to perform the same operation. While the machine is scanning the loaded document, [Delete] is displayed. Select [Delete] to pause scanning. Select [Start] on the touch screen, or press the <Start>...
Page 177 Job Assembly [Segment Separators] Screen This screen allows you to insert a sheet of paper as a separator in between each stack of documents. You can specify the number of separators to insert in the range from 1 to 99 as necessary.
Page 178: Sample Job (Checking The Finished Output Of The Copy)
Copy 2 Sided Separators First two pages of the loaded documents are copied onto each side of a separator, and the rest of the pages starting from the third page are copied onto the paper other than a separator. When [Pages per Side] is set, the number of pages (2 pages, 4 pages, 8 pages) that you selected to copy onto one side of a single sheet, starting from the first page of the loaded documents, are copied onto each side of a separator.
Page 179 Job Assembly Select [On]. No sample set is made. A sample set is made. [Copy] Screen When Sample Job is in Progress After the sample set is copied, the machine pauses the job and displays the [Copy] screen. Change Quantity Displays the [Change Quantity] screen on which you can change the number of copies entered before.
Page 180: Combine Original Sets (Adding Originals)
Copy Combine Original Sets (Adding Originals) Use this feature when you copy a document that has too many pages to be loaded in the document feeder at one time, or when you scan each document page using the document glass and have the machine process the pages as one job. When you use this feature, [Next Original] is always selected on the screen during scanning documents with the document feeder or the document glass.
Page 181: Delete Outside/Delete Inside (Deleting Outside Or Inside Of The Selected Area)
Job Assembly Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder. Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder.
Page 182 Copy Select [Delete Outside/Delete Inside]. Select any option. No area is deleted. Delete Outside Deletes the outside of the selected area. Delete Inside Deletes the inside of the selected area. Area Settings Displays the [Delete Outside/Delete Inside - Area 1 (Area 2 or Area 3)] screen. You can specify up to three areas.
Page 183 Job Assembly Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 184: Stored Programming (Calling A Stored Program For Build Job)
Copy Stored Programming (Calling a Stored Program for Build Job) This feature allows you to call a stored program for Build Job. Reference This feature is the same as "Stored Programming" > "Calling a Stored Program" > "Calling a Stored Program for Build Job". For more information, refer to "Calling a Stored Program"...
Page 186: Fax Procedure
Fax Procedure This section describes the basic fax procedures. Step 1 Loading Documents The following two methods are available to load documents: Document Feeder Single sheet Multiple sheets Document Glass Single sheet Bound documents, such as books...
Page 187 Fax Procedure Document Feeder The document feeder supports single and multiple sheet documents with sizes from 125 x 85 mm (Standard size: A5, A5 ) to 297 x 600 mm (long) (Standard size: A3, 11 x 17"). The document feeder automatically detects documents of standard-size widths. Note When Duplex Automatic Document Feeder C1-PC is installed, the minimum supported size for the original document is 84 x 139.7 mm (Standard size: A6).
Page 188 Load the document face up (when the document is 2-sided, place the front side up) in the center of the document feeder. Confirmation indicator Note The Confirmation indicator lights up when the document is loaded correctly. If the indicator does not light, the machine may be detecting the document on the document glass.
Page 189 Fax Procedure Document Glass The document glass supports a single sheet, a book, or other similar documents with sizes from 15 x 15 mm to 297 x 432 mm (Standard size: A3, 11 x 17"). Important Always close the document cover after using the document glass. The document glass automatically detects standard size documents.
Page 190: Step 2 Selecting Features
Step 2 Selecting Features The following two services are available to send faxes. Simple Fax Allows you to only select basic features to send faxes. Fax/Internet Fax Allows you to make detailed settings to send faxes. The following procedure uses [Fax/Internet Fax] to describe how to select features. You can select the Fax or Internet Fax service, or the Server Fax service on the Services Home screen.
Page 191: Step 3 Specifying Destinations
Fax Procedure Select each tab, and select a feature as necessary. Reference When you press the <Power Saver> button while configuring the features, you can select whether to enable the 2 Sided (Skip Blank Pages) feature. For more information on [2 Sided (Skip Blank Pages)], refer to "2 Sided (Skip Blank Pages)" (P.244). The following shows the reference section for each tab.
Page 192 * : By default, [Type 1] is selected. For information on how to change the settings registered to the one-touch buttons, refer to "Tools" > "Common Service Settings" > "Screen/Button Settings" in the Administrator Guide. Important When using the Server Fax service, you cannot specify address numbers using the numeric keypad or use one- touch buttons.
Page 193: Step 4 Starting The Fax Job
Fax Procedure System Administration mode. For more information, refer to "Tools" > "Fax Service Settings" > "Fax Control" > "Chain Dial" in the Administrator Guide. When the [Preview] checkbox is checked, you can preview the read images while reading. For more information, refer to "Previewing the Read Images during a Fax Job"...
Page 194: Step 5 Confirming The Fax Job In Job Status
While documents are being scanned, select [Next Original]. Note When using the document feeder, load the next document after the machine has finished scanning the first document. You can change the scan settings of the next document by selecting [Resolution], [Original Size], and [Lighten/Darken] that are displayed after selecting [Next Original].
Page 195 Fax Procedure Press the <Job Status> button. Confirm the job status. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 196: Operations During Faxing
Operations during Faxing This section describes the available operations during faxing. Stopping the Fax Job To cancel scanning a fax document, use the following procedure. Press either the <Stop> button on the control panel or [Delete] on the touch screen. Select [Delete].
Page 197: Previewing The Read Images During A Fax Job
Operations during Faxing Select [Delete]. Select [Delete]. Previewing the Read Images during a Fax Job Before sending a fax, you can preview the read images while reading the document. Note A previewed image cannot be rotated. When [Pages per Side] is [On], the document cannot be previewed. For the Pages per Side feature, refer to "Pages per Side (Combining Multiple Pages into One Sheet)"...
Page 198: Thumbnail View
[Preview]. A preview screen is displayed and the first page of the lastly read document is document. Note To send a job, select [Send (Last Original)] or select [Send] on the preview screen. Selecting [Start] does not send the current job. When [Store for Free Polling] or [Store for Secure Polling] is selected, [Save (Last Original)] is displayed instead of [Send (Last Original)].
Page 199 Operations during Faxing Tap a thumbnail to move to the entire view. Note For information on how to drag or flick, refer to "Touch Screen" (P.74). (Entire view) An entire previewed image is displayed. When the page switching buttons are displayed When the thumbnail bar is displayed In the entire view, the following operations are available: Drag or flick the preview area side to side to switch pages.
Page 200: Changing The Scan Settings
When the thumbnailed bar is displayed In the enlarged view, the following operations are available: Drag or flick the enlarged image side to side or up and down to move the position to be displayed. Double-tap the previewed image to change the ratio of the image size. Tap the preview area to switch whether to display the slider or thumbnail bar.
Page 201 Operations during Faxing Select [Change Settings]. Set [Resolution], [Original Size], and [Lighten/Darken]. Reference For each setting, refer to "Resolution (Specifying the Scanning Resolution)" (P.245), "Original Size (Specifying the Scan Size for the Original)" (P.247), "Lighten/Darken (Adjusting Fax Density)" (P.242). Select [Save]. Press the <Start>...
Page 202: About Internet Fax
About Internet Fax Unlike general fax communications using public phone lines, Internet Fax uses corporate intranets and the Internet to send or receive scanned documents as e-mail attachments. Because Internet Fax uses existing corporate intranets and the Internet, the transmission is less expensive than general fax transmission.
Page 203 About Internet Fax Using the Broadcast Send feature You can send an Internet fax to multiple destinations by specifying multiple e-mail addresses. Also, you can mix regular fax recipients and Internet Fax recipients to send a broadcast transmission for fax and Internet Fax. Note Up to three broadcast transmissions can be performed.
Page 204: Sending Internet Fax
Restrictions on the E-mail Server Depending on the system environment, such as restrictions on the e-mail server, large-size e-mails cannot be sent or received. Before you set the data-split feature, therefore, check the system environments of the sending and receiving ends. If data is split into multiple data but each data size is still too large, change the image quality or resolution of each data to make its size even smaller.
Page 205 About Internet Fax Select the keyboard button. Specify a recipient with up to 128 characters using the keyboard displayed on the touch screen. Important If you specify a fax number, the data will not be sent. To specify an e-mail address for Direct Internet Fax, use the following format: When specifying a host name, enter FQDN to the right of the @ symbol.
Page 206: Receiving Internet Fax
Enter a subject and message if necessary. Reference For information on how to enter the subject, refer to "Internet Fax Subject (Specifying the Internet Fax Subject)" (P.263). For information on how to enter the message, refer to "Internet Fax Message (Editing the Internet Fax Mail Contents)" (P.263). Important If the hard disk capacity of the machine becomes full during scanning of a document, a screen appears to prompt you to select whether to send the job up to the stored pages or to cancel the job.
Page 207: Useful Features
About Internet Fax Split documents sent by e-mail If a document scanned by the machine is split into segments according to the [Maximum Number of Pages per Split Send] setting made with CentreWare Internet Services, each segment will be treated as individual e-mail and attached with the details of split data. Attachments (TIFF format) If an unsupported attachment file is received, the file is deleted.
Page 208 Select any option. Enter the e-mail address of the target folder in the following format: BOX123 @myhost. example.com BOX (fixed characters to @ + host name of the Domain name of the indicate folder) + folder receiving machine receiving machine number Example: Folder number:...
Page 209 About Internet Fax Enter the e-mail address of the receiving machine in the following format: FAX= 0312345678 /T33S=123 @myhost. example.com FAX= Fax number of /T33S= (fixed @ + host name of Domain name (fixed the recipient characters) and F the machine that characters) code (if necessary) converts and sends...
Page 210 On the machine receiving the fax in a folder and forwarding an Internet fax Creating a job flow sheet to specify a forwarding address and then making a link between the job flow sheet and the folder. Reference For information on how to create a job flow, refer to "Tools" > "Setup" > "Create Job Flow Sheet" in the Administrator Guide. Important Do not set the address of the machine as the forwarding address.
Page 211: About Ip Fax (Sip)
About IP Fax (SIP) About IP Fax (SIP) IP Fax (SIP) refers to the process of sending and receiving faxes using an IP Network in a corporate intranets. The process is compliant with the T.38, an ITU recommendation. Because IP Fax (SIP) uses existing corporate intranets, the transmission is less expensive than G3 fax transmission using public telephone network.
Page 212: Ip Fax (Sip) Features
IP Fax (SIP) Device Only IP Fax (SIP) devices communicate with each other directly, using IP network (Intranet). The SIP device address of the communication target shall be designated as an IP Fax (SIP) between the IP Fax (SIP) devices. For example, 1111@192.0.2.1 (address of the SIP device). SIP Server Installed IP Fax (SIP) devices communicate via a SIP server, using an IP network (Intranet).
Page 213 About IP Fax (SIP) Communication with regular fax machines When a VoIP gateway is installed and configured for IP Fax (SIP), you can have fax communication with G3 fax machines connected to the public telephone network. Note For the configuration of a VoIP gateway, check with your network administrator. The Starting Rate supported in IP Fax (SIP) is G3.
Page 214: Feature Comparison With Regular Fax
Feature Comparison with Regular Fax The feature comparison between the IP Fax (SIP) and the regular fax is as follows: Features Regular IP Fax (SIP) IP Fax (SIP) SIP server VoIP only Gateway Redial List Relay Broadcast Local Name Starting Rate Priority Send Delay Start Cover Page...
Page 215 About IP Fax (SIP) Select [IP Fax (SIP)] from the options for fax type. Configure features as necessary. Reference For available features, refer to "Fax/Internet Fax" (P.224). Specify a recipient. Example: Telephone number: 0312345678 SIP user name: 1111 SIP device address: 1111@192.0.2.1 Important The method to input IP Fax (SIP) destination differs depending on the fax type of a recipient or the connection configuration.
Page 216: Receiving Ip Fax (Sip)
Press the <Start> button. Important If the document has been loaded in the document feeder, do not hold down the document while it is being conveyed. Fax cannot be sent if a copy protection code is detected. Note Depending on the settings, a screen to reenter the recipient may be displayed after you specify the recipient. In such case, re-enter the recipient.
Page 217: About Server Fax
About Server Fax About Server Fax If your machine supports the Scan service, installing the Server Fax Kit (optional) allows you to use the Fax service of a Server Fax server. When your machine does not support the Fax service and supports the Server Fax service only, the Server Fax service will be enabled automatically.
Page 218 Resolution* Priority Send Cover Page Recipient Print Sets Remote Folder F Code Remote Polling Store for Polling On-hook * : When the SMB or FTP protocol is used, the available options are [Standard (200 x 100 dpi)] and [Fine (200 dpi)], and the resolution of data that is sent to a final destination depends on the resolution setting on the fax server.
Page 219: Simple Fax
Simple Fax Simple Fax You can select [Fax/Internet Fax] or [Simple Fax] on the Services Home screen to set the features for the Fax service. This section describes the features you can select on the [Simple Fax] screen. [Simple Fax] allows you to use only basic features to easily send faxes.
Page 220: Speed Dialing (Specifying A Destination Using An Address Number)
Enter a fax number using the numeric keypad. Note If you have entered an incorrect value, press the <C (Clear)> button and enter the correct value. Press the <Start> button. Speed Dialing (Specifying a Destination Using an Address Number) You can use address numbers to specify recipients. Register the address numbers for speed dialing in advance.
Page 221: Previewing The Read Images During A Simple Fax Job
Simple Fax The buttons 1 to 60 are used for address numbers and they correspond to the registered address numbers 0001 to 0060, while the buttons 61 to 70, M01, and M02 are used for stored programs and they correspond to the registered stored programs 1 to 12. Press a one-touch button.
Page 222: Original Type (Selecting The Document Type)
Select [Resolution]. Standard (200 x 100 dpi) Select this option when transmitting standard documents. (200 x 100 pels/25.4 mm) Fine (200 dpi) Select this option when transmitting documents with small text or detailed images. (200 x 200 pels/25.4 mm) Superfine (400 dpi) Select this option when transmitting documents with fine images.
Page 223: Sided Scanning (Transmitting 2-Sided Originals)
Simple Fax Photo Select this option when transmitting a document that contains only photos. Note If reduced in size, the scan documents may have stripes in their photo areas. 2 Sided Scanning (Transmitting 2-sided Originals) You can scan a 1-sided or 2-sided document on one or both sides of paper for fax transmission.
Page 224: Fax/Internet Fax
Fax/Internet Fax You can select [Fax/Internet Fax] or [Simple Fax] on the Services Home screen to set the features for the Fax service. This section describes the features you can select on the [Fax/Internet Fax] screen. Reference You can customize the layout of features displayed on the [Fax/Internet Fax] screen. For more information, refer to "Tools" > "Fax Service Settings"...
Page 225: Add (Sending Faxes To Multiple Recipients)
Fax/Internet Fax + Add (Sending Faxes to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation. There is no need to repeat the same operation for each recipient. Reference For information on the Broadcast Send feature, refer to "Broadcast Send (Transmitting to Multiple Recipients)"...
Page 226: Address Book (Specifying A Destination Using The Address Book [Type 1])
Address Book (Specifying a Destination Using the Address Book [Type The following describes how to specify a destination using the Address Book [Type 1]. Select [Address Book]. Select the item you want to set for the recipient. Important When specifying an address from the Address Book for Internet Fax / IP Fax (SIP), make sure that the address does not contain a prohibited domain name.
Page 227 Fax/Internet Fax Next This item is displayed when [Chain Dial] is set to [Yes] in the System Administration mode. Select [Next] to specify another recipient. When you select [Public Entries] Select at least one recipient. Note Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 228 Lists all the registered recipients for Fax or Internet Fax. Alphanumeric Index Lists the registered recipients with alphanumeric index character in alphabetical order. Group Lists all the registered Fax Group Recipients. Reference For more information on how to register groups dial numbers, refer to "Tools" > "Setup" > "Create Fax Group Recipients" in the Administrator Guide.
Page 229 Fax/Internet Fax Select an advanced search condition from the drop-down menu on the right. You can select [Begins With], [Ends With], [Contains], [Equals], or [Registered] for search entries of the Advanced Search. When you select a button other than [Registered], select the box and enter the text. Note For information on how to enter characters, refer to "Entering Text"...
Page 230: Address Book (Specifying A Destination Using The Address Book [Type 2])
IP Fax (SIP) Number Searches with a telephone number, SIP user name, or SIP device address as a keyword. After you set an advanced search condition, select the box to display the screen for entering the keyword. Up to 128 characters are allowed. Example: Telephone number: 0312345678 SIP user name: 1111 SIP device address: 1111@192.0.2.1...
Page 231 Fax/Internet Fax Using the Address Book You can search for the fax numbers of recipients using [List all public entries], [Retrieve entries using index], [List all group entries], and [Search Network]. Reference You can set the starting numbers of address numbers in the System Administration mode. For information on how to change the settings, refer to "Tools"...
Page 232: Speed Dialing (Specifying A Destination Using An Address Number)
Speed Dialing (Specifying a Destination Using an Address Number) You can use address numbers to specify recipients. Register the address numbers for speed dialing in advance. Note Select [Add New Address] on the [Fax Address Book] screen to register a destination. For more information, refer to "Add New Address (Registering a Destination on the Address Book)"...
Page 233: Add New Address (Registering A Destination On The Address Book)
Fax/Internet Fax Add New Address (Registering a Destination on the Address Book) You can register destinations on the Address Book. The current destinations specified on the First Tab screen can also be registered. Note [Add New Address] is not displayed depending on the settings in the System Administration mode or depending on the number of registered addresses.
Page 234 Select [Next]. Note To return to the previous screen, select [Back]. When [Add From Redial] is selected Select a recipient to be registered. Note Speed Dial, Group, and Broadcast Recipients cannot be selected. Select [Next]. Note To return to the previous screen, select [Back]. When [Add current recipient] is selected Select a recipient to be registered.
Page 235 Fax/Internet Fax Select [Next]. Note To return to the previous screen, select [Back]. Select and set any item. The following items appear: Address Type Fax Number E-mail Address Name Index Extension / Outside Line Relay Station Setup Starting Rate Resolution Cover Page Maximum Image Size Delay Start...
Page 236: Specifying A Destination Using A One-Touch Button
Specifying a Destination Using a One-Touch Button You can use the one-touch buttons to specify recipients. One-touch buttons correspond to the address numbers from 0001 to 0070, or 0001 to 0060. For example, when the number you want to dial is registered to the address number 0001, press one-touch button <1>.
Page 237: Specifying A Destination Using The Redial Feature
Fax/Internet Fax Specify a recipient with up to 128 characters using the keyboard displayed on the touch screen. Note When the Server Fax service is used, a destination must be less than 50 characters long. The available characters are as follows: 0 to 9 Numeric characters Pause...
Page 238: Specifying A Line (Port)
Select items you want to specify for a recipient, and select [Close]. Specifying a Line (Port) When the Additional G3 Port Kit 3 (optional) is installed, you can specify the line (port) and send faxes. Local terminal information can be registered to each line. You can use each line for a different purpose.
Page 239 Fax/Internet Fax Select [Shift], and enter in the following format: "<", "port number", ">", "recipient’s telephone number". The following shows the corresponding lines to each port: <1>: Line 1 <2>: Line 2 <3>: Line 3 Example when using Line 1: <1>XXXXXXXXXX Specifying a line (port) using [Line Selection] You can specify a line using [Line Selection].
Page 240: Entering Specific Symbols
Select [Auto] or [Fax <Line N>] from the popup menu. Note When [Fax <Line N>] is selected, a fax job is transmitted to all specified recipients using the selected line. When selecting [IP Fax (SIP)] as the address type, [Line Selection] is selectable, however, the setting is invalid and a fax job cannot be transmitted using the selected line.
Page 241: Previewing The Read Images During A Fax/Internet Fax Job
Fax/Internet Fax Select the recipient to be removed or confirmed from the selected recipients. Select any option from the pop-up menu. Remove Removes the recipient. Details Displays the [Details] screen. You can confirm recipients or address numbers. Close Menu Hides the pop-up menu. [Details] Screen This screen allows you to confirm recipients.
Page 242: Lighten/Darken (Adjusting Fax Density)
Check [Preview]. Reference "For more information "Previewing the Read Images during a Fax Job" (P.197). The message screen will be displayed. Configure each settings and press the <Start> button. Preview the read images while reading the next document. Lighten/Darken (Adjusting Fax Density) You can adjust fax density from seven levels.
Page 243 Fax/Internet Fax Select a scan option. 1 Sided Select this option to scan one side of the document. 2 Sided (Head to Head) Select this option when both sides of the 2-sided document are in the same orientation. 2 Sided (Head to Toe) Select this option when both sides of the 2-sided document are in opposite orientations.
Page 244: Original Type (Selecting The Document Type)
2 Sided (Skip Blank Pages) Select this option to scan only the document pages that are not blank. You can send documents without concerning for which side is the front. Important If you select [2 Sided (Skip Blank Pages)] in [2 Sided Scanning] when the Skip Blank Pages feature is enabled, image loss may occur on the fax document depending on the recipient's machine.
Page 245: Resolution (Specifying The Scanning Resolution)
Fax/Internet Fax Photo Select this option when transmitting a document that contains only photos. Note If reduced in size, the scan documents may have stripes in their photo areas. Resolution (Specifying the Scanning Resolution) You can set the resolution for the documents to be scanned. Note The machine scans a document at the specified resolution, but if the recipient's machine does not support the resolution, the machine automatically changes the resolution to one supported by the recipient's...
Page 246: Layout Adjustment
Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. Select [Fax/Internet Fax] on the Services Home screen. Select a feature on the [Layout Adjustment] screen. 2 Sided Scanning (Transmitting 2-sided Originals) This feature is the same as [2 Sided Scanning] on the [Fax/Internet Fax] screen. Reference For more information, refer to "2 Sided Scanning (Transmitting 2-sided Originals)"...
Page 247: Original Size (Specifying The Scan Size For The Original)
Layout Adjustment Original Size (Specifying the Scan Size for the Original) You can specify the scan size for fax transmission. Use this feature when a document is a non-standard size, or when you want to scan a document at a size different from the original size. You also can add margins, or delete unwanted margins.
Page 248: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
Standard Size Select the original size from preset sizes. Reference You can change the sizes displayed on the screen. For more information, refer to "Tools" > "Fax Service Settings" > "Original Size Defaults" in the Administrator Guide. Mixed Size Originals (Scanning Different Size Documents Simultaneously) You can scan documents of various sizes simultaneously and send faxes of the corresponding sizes or of one selected size.
Page 249: Book Faxing (Scanning Facing Pages Onto Separate Sheets)
Layout Adjustment Select [Mixed Size Originals]. Select [On]. Select this option when all documents are of the same size. When scanning documents of different sizes, the machine automatically detects the size of each document. Book Faxing (Scanning Facing Pages onto Separate Sheets) You can scan the left and right pages of a bound document separately to fax them.
Page 250: Reduce/Enlarge (Specifying A Scan Ratio)
Select any option. Does not scan as a bound document. Left Page then Right Scans the left page and then the right page of facing pages. Right Page then Left Scans the right page and then the left page of facing pages. Top Page then Bottom Scans the top page and then the bottom page of facing pages.
Page 251 Layout Adjustment Select [Reduce/Enlarge]. Select a preset ratio, or specify a value. Note If a magnification is specified in [Reduce/Enlarge], [Rotate 90 degrees] does not function. Variable % Specify a ratio in the range from 50 to 400% in 1% increments. To specify a value, use the numeric keypad or [+] and [-].
Page 252: Stamp (Adding A Stamp When Scanning A Document)
Stamp (Adding a Stamp when Scanning a Document) This feature stamps a circle mark at the bottom corner of each document page when it is fed through the document feeder. This helps you easily check if each page of the documents has been scanned correctly.
Page 253: Lighten / Darken (Adjusting Fax Density)
Layout Adjustment Lighten / Darken (Adjusting Fax Density) Reference This feature is the same as [Lighten / Darken] on the [Fax / Internet Fax] screen. For more information, refer to "Lighten/Darken (Adjusting Fax Density)" (P.242).
Page 254: Fax/Internet Fax Options
Fax/Internet Fax Options This section describes the features you can select on the [Fax/Internet Fax Options] screen. Select [Fax/Internet Fax] on the Services Home screen. Select a feature on the [Fax/Internet Fax Options] screen. Note Only [Delay Start] is available for the Server Fax service. Acknowledgement Report (Confirming Transmission Results) You can check fax and Internet Fax transmission results.
Page 255 Fax/Internet Fax Options cannot verify the delivery of the e-mail, even if the e-mail has been delivered successfully. For this reason, the result of the Delivery Receipts may differ from the actual delivery status. If [Confirmation Options] is set to [On] and the transmission completes unsuccessfully, a Transmission Report - Job Undelivered will be printed.
Page 256: Starting Rate (Selecting A Communication Mode)
Enables the Delivery Receipts feature. You can check whether the Internet Fax you sent was correctly delivered to the destination folder. Starting Rate (Selecting a Communication Mode) You can select a communication mode based on the features of the remote machine. G3 is the international standard for facsimile transmissions established by the ITU-T.
Page 257 Fax/Internet Fax Options About Forced 4800 bps You can communicate with faxes overseas via telephone company exchanges, etc. Note The international telephone networks are originally designed for voice communications. Noise that does not really affect voice communications causes a problem with fax communications. It may result in the deterioration of images quality, the inability to transmit a fax, or even terminate the transmission.
Page 258: Priority Send/Delay Start (Specifying Send Priority/Send Time)
Priority Send/Delay Start (Specifying Send Priority/Send Time) The Priority Send feature allows you to give priority to a fax or polling job over other jobs. The Delay Start feature allows you to specify when to send your fax. This feature is useful for sending faxes when communication charges are low, such as during night time.
Page 259: Delay Start
Fax/Internet Fax Options Delay Start Delay Start is not applied. Specific Time Delay Start is applied. Note You can specify a time within 24 hours in 1 minute increments. You cannot specify a date. You can set [Delay Start] independently for each address number. For information on how to register address numbers, refer to "Tools"...
Page 260: Transmission Header Text (Adding Sender Name And Phone Number To Faxes)
Transmission Header Text (Adding Sender Name and Phone Number to Faxes) The Transmission Header Text feature adds the start time, sender name, recipient name, G3 ID, and number of pages onto the transmitted document. This feature enables the recipient to confirm when and from whom the fax was sent. Important Header information is printed at the top of the document, so an area of about 3 to 5 mm may not be printed at the top of each page at the remote machine.
Page 261: Cover Page (Transmitting Documents With A Cover Page)
Fax/Internet Fax Options Cover Page (Transmitting Documents With a Cover Page) This feature allows you to attach a cover page to the document. The cover page includes the recipient name, comment, sender name, machine fax number, number of pages, and date and time of transmission. Reference You can specify whether to attach a cover page for each address number.
Page 262 Select any option. Recipient's Comment Displays the registered comments in the recipient field. Select a comment to be used. Select [None] when no comment is added to this field. Sender's Comment Displays the registered comments in the sender field. Select a comment to be used. Select [None] when no comment is added to this field.
Page 263: Internet Fax Subject (Specifying The Internet Fax Subject)
Fax/Internet Fax Options Internet Fax Subject (Specifying the Internet Fax Subject) You can specify an Internet Fax subject. If no subject is specified, the preset subject is automatically entered. Note This feature is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 264 Select [Internet Fax Message]. Select any option. Delete Text Deletes the comment displayed on the screen. Keyboard Allows you to enter body text using the displayed keyboard. Up to 256 characters can be entered. You can also select [Add Comment] to select a registered comment and edit it. Reference For information on how to enter characters, refer to "Entering Text"...
Page 265: Recipient Print Sets (Printing Multiple Sets At The Remote Machine)
Fax/Internet Fax Options Select any option. Select Comment Displays the registered comments. Reference For information on how to register comments, refer to "Tools" > "Setup" > "Add Fax Comment" in the Administrator Guide. Recipient Print Sets (Printing Multiple Sets at the Remote Machine) This feature allows you to print multiple sets of a fax document at the remote machine.
Page 266: Pages Per Side (Combining Multiple Pages Into One Sheet)
Multiple Sets Allows you to specify the number of print sets the remote machine will output, in the range from 2 to 99 in 1 set increments. Use [+] and [-] or the numeric keypad to specify the value. Note The number of print sets the remote machine will output cannot be specified when using IP Fax(SIP).
Page 267: Remote Folder (Using Remote Folder)
Fax/Internet Fax Options Remote Folder (Using Remote Folder) This feature allows you to send or receive confidential documents that you do not want others to see. Note This feature is not available for the Server Fax service. The Fax signal method and the F code method are available in IP Fax (SIP). For the method to use remote folder using F code method, refer to "F Code (Using F Code Transmission)"...
Page 268 Select [On]. Disables the Remote Folder feature. Enables the Remote Folder feature. Enter a folder number in [Remote Folder Number]. Remote Folder Number Select the [Remote Folder Number] box, and enter a 3-digit folder number of the remote machine using the numeric keypad. Folder Passcode Select the [Folder Passcode] box, and enter the 4-digit passcode of the remote folder using the numeric keypad.
Page 269 Fax/Internet Fax Options Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen, and select [ ] to display the next page. Select [Remote Folder]. Select [On]. Disables the Secure Polling feature. Enables the Secure Polling feature. Enter a folder number in [Remote Folder Number]. Remote Folder Number Select the [Remote Folder Number] box, and enter a 3-digit folder number of the remote machine using the numeric keypad.
Page 270: F Code (Using F Code Transmission)
Format for Auto Send (DTMF Method) Select the keyboard button on the [Fax/Internet] screen to display the keyboard on the touch screen, and enter the destination and passcode in the following format. Telephone number Folder number Passcode of folder on remote machine remote machine remote machine...
Page 271 Fax/Internet Fax Options Documents Through a Relay Station)" (P.286) and "Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations)" (P.290), respectively. You can use the following features with F Code transmission. Sending to Folder (F Code Method) When a folder is set on a remote machine, you can send a document directly to the folder by specifying the F code (sub-address) and password (if set up) of the folder.
Page 272 Select [On]. Select the [F Code] box, and enter an F code using the displayed keyboard or the numeric keypad. Note You can enter up to 20 digits for the F code. If necessary, select the [Password] box, and enter a password using the displayed keyboard or the numeric keypad.
Page 273 Fax/Internet Fax Options Secure Polling (F Code Method) Select the [More Options] tab to display the [More Options] screen. Select [Remote Polling]. Select [Poll a Remote Device]. Select [Save]. Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen , and select [ ] to display the next page.
Page 274 Select [On]. Select the [F Code] box, and enter the F Code using the displayed keyboard or the numeric keypad. Note You can enter up to 20 digits for the F Code. If necessary, select the [Password] box, and enter a password using the displayed keyboard or the numeric keypad.
Page 275: Internet Fax Profile (Specifying Internet Fax Profiles)
Fax/Internet Fax Options Internet Fax Profile (Specifying Internet Fax Profiles) A profile is specified to restrict attribute information such as image resolution and paper size for transmissions between Internet Fax-compatible machines. Note The profiles that can be processed differ depending on the Internet Fax-compatible machine of the recipient. Before specifying a profile, confirm the profiles the Internet Fax-compatible machine of the recipient can process.
Page 276: Encryption (Sending Internet Fax Encrypted By S/Mime)
TIFF-F Select this profile when you specify super-fine for the resolution or when you send A3 or B4 documents. Encoding method: MMR Stored document size: A4, B4, A3 Resolution: Standard (200 x 100 dpi), Fine (200 dpi), Superfine (400 dpi), Superfine (600 dpi) Note When a fax is sent to a machine that does not support TIFF-F, the recipient’s machine will not be able to...
Page 277: Digital Signature (Sending Internet Fax With A Digital Signature By S/Mime)
Fax/Internet Fax Options Digital Signature (Sending Internet Fax with a Digital Signature by S/ MIME) You can send Internet Fax with a digital signature by S/MIME. Digital Signature allows a recipient to confirm whether the contents of the Internet Fax are changed, or whether the Internet Fax is sent from the proper sender.
Page 278: More Options
More Options This section describes the features you can select on the [More Options] screen. Select [Fax/Internet Fax] on the Services Home screen. Select a feature on the [More Options] screen. Remote Polling (Retrieving Files from Remote Machines) Remote Polling is a feature that allows your machine to retrieve a file stored in a remote machine.
Page 279 More Options Remote Polling Select [Remote Polling]. Select [Poll a Remote Device]. Note To use Multi-Polling, specify multiple recipients. Disables the Remote Polling feature. Poll a Remote Device Enables the Remote Polling feature. Specify a destination, and then press the <Start> button. Secure Polling (DTMF Method) Select the keyboard button on the [Fax/Internet Fax] screen to display the keyboard on the touch screen.
Page 280 Select the [More Options] tab to display the [More Options] screen. Select [Remote Polling]. Select [Poll a Remote Device]. Select [Save]. Disables the Secure Polling feature. Poll a Remote Device Enables the Secure Poling feature.
Page 281: Store For Polling (Storing Files On The Machine That A Remote Machine Can Retrieve)
More Options Format for Auto Send Telephone number Folder number Passcode of folder on remote machine remote machine remote machine Format for Manual Send Telephone number Facsimile tone Beep! remote machine Folder number Passcode of Beep! Ready to start folder on remote machine remote machine Note...
Page 282 Select any option. Disables the Store for Polling feature. Store for Free Polling Stores a file in a public folder on the machine. The file in the public folder can be retrieved by a remote machine. Store for Secure Polling Stores a file in a private folder on the machine.
Page 283: On-Hook (Confirming Remote Machine Response Prior To Transmission)
More Options Select the file to be printed or deleted. You can select either one file or all files. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 284 Pick up the telephone receiver, or select [On-hook (Manual Send/Receive)]. Select any option. Manual Send/Manual Receive Use the drop-down menu to switch between [Manual Send] and [Manual Receive]. Manual Send: Allows you to check if connection is established before sending a fax. Manual Receive: Allows you to receive a fax manually, such as Facsimile Information Services.
Page 285: Broadcast
Broadcast Broadcast This section describes how to set Broadcast Send and Relay Broadcast. Broadcast Send (Transmitting to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation. There is no need to repeat the same operation for each recipient.
Page 286: Relay Broadcast (Transmitting Documents Through A Relay Station)
For IP Fax (SIP), only Relay Broadcast with the F Code method is available. The following three methods are available for Relay Broadcast: Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Relay Broadcast for the machine.
Page 287 Broadcast Before using the Relay Broadcast Feature Before using the Relay Broadcast feature, register the following information. Note Select [Add New Address] on the [Fax Address Book] screen to register a destination. For more information, refer to "Add New Address (Registering a Destination on the Address Book)" (P.233). Reference For information on how to register address numbers, refer to "Tools"...
Page 288 Address number An address number for the relay recipients registered at the relay station The wildcard "*" can also be used. Reference You can register the above dialing format in an address number to send using the address number. For information on how to register address numbers, refer to "Tools"...
Page 289 When performing Relay Broadcast with the F Code method, you can use a password if you set a receive password for the relay station. When performing Relay Broadcast between Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
Page 290: Remote Relay Broadcast (Performing Relay Broadcast To Remote Locations)
For IP Fax (SIP), only Relay Broadcast with the F Code method is available. The following three methods are available in Remote Relay Broadcast: Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that support the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Remote Relay Broadcast for the machine.
Page 291 Broadcast Fax Signal Method Register the following information in the address numbers of initiating stations in advance. Reference For information on how to register address numbers, refer to "Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide. Where Contents Initiating...
Page 292 The address number for the secondary relay station registered at the primary relay station Reference You can register the above dialing format in an address number to send using the address number. For information on how to register address numbers, refer to "Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide. Select [+ Add] to perform Multiple Relay Broadcast.
Page 293 F Code method and the Relay Broadcast feature. Note When performing Relay Broadcast with Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
Page 294 1: Printing at the primary relay station 0: No printing at the primary relay station Primary Relay Station ID The address number for the initiating station registered at the primary relay station When the primary relay station ID is set, the initiating station is notified of the results of the Remote Relay Broadcast.
Page 295: Receiving Faxes
Receiving Faxes Receiving Faxes Two modes are available for receiving faxes: Auto Receive and Manual Receive. In the Auto Receive mode, reception of a fax from a remote machine begins automatically. In the Manual Receive mode, reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception.
Page 296: Using Auto Receive
Select [Manual Receive] or [Auto Receive]. Manual Receive Reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception. When extra lines are added to the machine, [Fax Receiving Mode] is set to [Auto Receive] even when [Manual Receive] is selected.
Page 297: Using Folder Receive
Receiving Faxes Confirm whether the call is from a telephone or a fax machine. If the call is from a telephone, use the receiver to talk. If the call is from a fax machine, you will hear the sound of a fax machine. Note If you select [On-hook], you will hear the sound from the machine speaker.
Page 298: Facsimile Information Services
Facsimile Information Services For information on subscriptions and advanced operating procedures, contact the corresponding facsimile information service. Using the Receiver Pick up the telephone receiver. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. You can use the numeric keypad, address numbers, or one-touch buttons to specify the call destination, but cannot use the Address Book.
Page 299: When Not Using A Receiver
Facsimile Information Services When Not Using a Receiver Adjust the volume of the line monitor. We recommend that you set the volume of the line monitor to [Loud] so that you can hear the voice prompts clearly. Reference For information on how to change the volume of the line monitor, refer to "Tools" > "Common Service Settings" > "Audio Tones" > "Line Monitor Volume"...
Page 301: Scan
Scan...
Page 302: Scanning Procedure
Scan Scanning Procedure This section describes the basic scanning procedure. Step 1 Loading Documents The following two methods are available to load documents: Document Feeder Single sheet Multiple sheets Document Glass Single sheet Bound documents, such as books Important Precautions for scanning from a computer When you are away from the machine to operate a computer with the documents left on the machine, other users may operate the machine and there is a risk of document loss and information leakage.
Page 303 Scanning Procedure Document Feeder The document feeder supports single and multiple sheet documents with sizes from 125 x 85 mm (Standard size: A5, A5 ) to 297 x 432 mm (Standard size: A3, 11 x 17"). Note When Duplex Automatic Document Feeder C1-PC is installed, the minimum supported size for the original document is 84 x 139.7 mm (Standard size: A6).
Page 304 Scan Load the document face up (when the document is 2-sided, place the front side up) in the center of the document feeder. Confirmation indicator Note The Confirmation indicator lights up when the document is loaded correctly. If the indicator does not light, the machine may be detecting a document on the document glass.
Page 305 Scanning Procedure Document Glass The document glass supports a single sheet, a book, or other similar documents with sizes from 15 x 15 mm to 297 x 432 mm (Standard size: A3, 11 x 17"). Important Always close the document cover after using the document glass. The document glass automatically detects standard size documents.
Page 306: Step 2 Selecting The Features
Scan Step 2 Selecting the Features On the Services Home screen, you can select the following Scan services: [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store to USB], [Store & Send Link], and [Store to WSD]. You can select features for each service. Note WSD stands for Web Services on Devices.
Page 307 Scanning Procedure The following table shows file formats available for each Scan service. Scan File Format File Format Service can be PDF Docu JPEG BM Microso Selected Work ® When Office E-mail Using the control panel Scan to PC when scanning Store to USB Store &...
Page 308 Scan Select [Store to Folder]. If the previous settings still remain, press the <Clear All> button. Specify a folder to save the data in.
Page 309: Step 3 Starting The Scan Job
Scanning Procedure Select each tab, and configure features as necessary. Reference The following shows the reference section for each tab. "Store to Folder" (P.374) "Advanced Settings" (P.391) "Layout Adjustment" (P.396) "E-mail Options/Filing Options" (P.405) When you use another Scan service, [Store to Folder] is replaced with [E-mail], [Network Scanning], [Scan to PC], [Store to USB], [Store &...
Page 310 Scan If you have more documents If you have more documents to scan, select [Next Original] on the touch screen while the current document is being scanned. This allows you to scan the documents as a single set of data. Up to 999 pages can be stored.
Page 311: Step 4 Confirming The Scan Job In Job Status
Import using an application Use Network Scanner Driver. Reference Refer to "Importing to a TWAIN Compatible Application" (P.524). Import using Stored File Manager 3 Use Stored File Manager 3 (Fuji Xerox application software). Reference Refer to "Importing Using Stored File Manager 3" (P.528).
Page 312 Scan Import using CentreWare Internet Services Use CentreWare Internet Services. Reference Refer to "Importing Using CentreWare Internet Services" (P.532).
Page 313: Operations During Scanning
Operations during Scanning Operations during Scanning The following describes the operations available during scanning. Stopping the Scan Job To cancel scanning a document, use the following procedure. Press either the <Stop> button on the control panel or [Delete] on the touch screen. Select [Delete].
Page 314: Previewing The Scanned Images During A Scan Job
Scan Select [Delete]. Select [Delete]. Note If you cancel the job, the scanned data stored in the folder will also be deleted. Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document. When a document starts to be read with [Preview] is checked on a Scan screen, the screen shown here is displayed.
Page 315 Operations during Scanning Select any option. (Thumbnail view) A previewed image is displayed in a thumbnail view. In the thumbnail view, the following operations are available: Drag or flick the preview area up and down to switch pages. Tap a thumbnail to move to the entire view. Reference For information on how to drag or flick, refer to "Touch Screen"...
Page 316 Scan When the thumbnail bar is displayed In the entire view, the following operations are available: Drag or flick the preview area side to side to switch pages. Double-tap a previewed image to move to the enlarged view. Tap the preview area to switch whether to display the page switching buttons or thumbnail bar.
Page 317 Operations during Scanning When the slider is displayed When the thumbnail bar is displayed In the enlarged view, the following operations are available: Note When [Store to Folder] is selected, [TIFF] or [JPEG] is set for [File Format], or job flow sheets are used, the [Rotate Left], [Rotate Right], and [Rotate Page] buttons are not displayed.
Page 318: Changing Scan Settings
Scan Cancel Cancels the current job. Save/Send When [Store to Folder] or [Store to USB] is selected, [Save] is displayed. Select [Save] to save the current job. When [E-mail], [Store & Send Link], or [Scan to PC] is selected, [Send] is displayed. Select [Send] to send the current job.
Page 319 Operations during Scanning Set [Color Scanning], [Original Type], [Resolution], [Lighten/Darken], [Original Orientation], [2 Sided Scanning], and [Original size]. The following shows the reference section for each feature. Reference "Color Scanning (Selecting an Output Color)" (P.338) "Original Type (Selecting the Document Type)" (P.341) "Resolution (Specifying a Scanning Resolution)"...
Page 320: E-Mail
Scan E-mail This section describes the features you can select on the [E-mail] screen. The E-mail service allows you to scan a document and send the scanned data as an e-mail attachment. Note You can encrypt e-mail or send it with a digital signature by S/MIME. To use this feature, you need to register certificates of the machine and the recipient’s device in advance.
Page 321: Address Book
E-mail Address Book The following describes the Address Book. When you select a recipient using the Address Book, the following restrictions should be noted. Only the recipients set for mail service can be used. The recipients set for fax service cannot be used.
Page 322: Address Book (Specifying A Destination Using The Address Book [Type 1])
Scan Address Book (Specifying a Destination Using the Address Book [Type The following describes how to specify a destination using the Address Book [Type 1]. Select [Address Book]. Select a recipient from the address list, and then select [To], [Cc], or [Bcc] from the drop- down menu.
Page 323 E-mail When [Public Entries] is Selected Select a recipient from a list under [Name]. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 324 Scan Search Allows you to set [Simple Search] or [Advanced Search]. Searches by specified keyword for [Simple Search], or by search entries for [Advanced Search]. Note For [Advanced Search], you can set multiple search entries. When [Network Entries] is Selected Important To display the online help for CentreWare Internet Services, users need to have the environment to connect to the internet.
Page 325: Address Book (Specifying A Destination Using The Address Book [Type 2])
E-mail (List/Thumbnail) Allows you to switch the number of the recipients displayed from list (five items) or thumbnail (15 items). Search Entries Select the check box to set the search condition. Add Search Entries Select the check box to create a new search entry. Note When you have multiple search entries, select [Match All Entries (AND)] or [Match Any Entry (OR)] from the drop-down menu.
Page 326 Scan Select [Address Book]. Select a recipient from the address list, and then select [To], [Cc], or [Bcc]. Note The items that appear in the screen depend on the settings in the System Administration mode. List all public entries Displays the local address list. Reference Refer to "When [List all public entries] is Selected"...
Page 327 E-mail When [List all public entries] is Selected Select a recipient from a list under [Name/E-mail Address]. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 328 Scan When [Retrieve entries using index] is Selected Specify a single alphanumeric index character or a speed dial. When [Search Public] or [Search Network] is Selected Enter keywords to search for an address. Note The screen shown here appears when [Search Public] is selected. When multiple keywords are used, the address is searched with the AND clause.
Page 329: Add New Address (Registering A Recipient On The Address Book)
E-mail Custom Item 1 (Telephone Number) [Telephone Number] is set by default. When selected, a telephone number is used for the keyword search. Custom Item 2 (Office) [Office] is set by default. When selected, an office name is used for the keyword search. Custom Item 3 (Department) [Department] is set by default.
Page 330 Scan Enter a new recipient using the keyboard. Add current recipient Select a recipient to be registered from the current recipients specified on the First Tab screen. Note This item cannot be selected if no recipient is specified on the First Tab screen. When [New] is selected Use the keyboard displayed on the screen to enter an e-mail address with up to 128 single- byte characters.
Page 331: Specifying A Destination Using A One-Touch Button
E-mail Select [Next]. Select an item to set. The following items appear: Address Type E-mail Address Name Index Surname Given Name Custom Item 1 Custom Item 2 Custom Item 3 S/MIME Certificate (ApeosPort Series Models Only) Note To delete the input data and return to the [E-mail Address Book] screen, select [Cancel]. Reference For more information on the setting items, refer to "Tools"...
Page 332: New Recipient (Specifying An E-Mail Address)
Scan The buttons 1 to 70 are used for address numbers and they correspond to the registered address numbers 0001 to 0070, while the buttons M01 and M02 are used for stored programs and they correspond to the registered stored programs 1 and 2. [Type 2] The buttons 1 to 60 are used for address numbers and they correspond to the registered address numbers 0001 to 0060, while the buttons 61 to 70, M01 and M02 are used for stored programs and they...
Page 333 E-mail Enter a part of the e-mail address, and then select The search result appears. For information on how to select the recipient, refer to "Address Book" (P.360). Note The e-mail address will be searched in the Address Book selected for [Address Book Default - Scan]: [Public Entries] or [Network Entries].
Page 334: Add Me (Adding The Sender's Address)
Scan Backspace Moves the cursor back to delete one character. Shift Used for switching uppercase characters and lowercase characters. More Characters Displays symbols. Use this button to enter symbols for the e-mail address. Add Me (Adding the Sender’s Address) The sender's address can be added to [To], [Cc], or [Bcc]. Select [Add Me].
Page 335 E-mail Select any option from the pop-up menu. Remove Removes the selected recipient. Edit Displays the [Edit Recipient] screen on which you can confirm or edit the recipient. Note The recipient cannot be edited depending on the settings in the System Administration mode. Reference Refer to "[Edit Recipient] Screen"...
Page 336: From (Setting The Sender's Address)
Scan E-mail Address To change the e-mail address, select [E-mail Address] and enter a new address on the displayed keyboard. Name To change the recipient name, select [Name] and enter a new name on the displayed keyboard. When you specify a recipient from the Address Book and the recipient name is registered in the Address Book, that recipient name is displayed.
Page 337: Subject (Setting The Subject)
E-mail Select any option from the pop-up menu displayed. Address Book Allows you to select the sender's e-mail address from the Address Book. Reference For information on the Address Book, refer to "Address Book" (P.321). Keyboard Allows you to enter the sender’s e-mail address with up to 128 characters using the displayed keyboard.
Page 338: Preview (Previewing The Scanned Images During A Scan Job)
Scan Enter a message with up to 512 characters using the displayed keyboard. Reference For information on how to enter characters, refer to "Entering Text" (P.77). Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. Check [Preview].
Page 339: Sided Scanning (Scanning Both Sides Of A Document)
E-mail Auto Detect The color of the document is determined automatically; the machine scans in full color when the document is colored, otherwise scans in monochrome. Note When you select [Auto Detect], the available features on the [Advanced Settings] screen are the same as when you select [Color] in [Color Scanning] for color documents, or the same as when you select [Black &...
Page 340 Scan More Displays the [2 Sided Scanning] screen. Reference Refer to "[2 Sided Scanning] Screen" (P.340). [2 Sided Scanning] Screen This screen allows you to select the status and orientation of original documents. Select any option. 1 Sided Select this option to scan only one side of the document. 2 Sided Select this option to scan both sides of the document.
Page 341: Original Type (Selecting The Document Type)
E-mail Original Type (Selecting the Document Type) You can select the scanned image type. Note [Original Type] is not displayed on the [E-mail] screen depending on the settings in the System Administration mode. In that case, set [Original Type] from the [Advanced Settings] screen. From the menu displayed by selecting [Original Type], select any option.
Page 342 Scan TIFF Saves scanned data in TIFF format. JPEG Saves scanned data in JPEG format. This option is selectable when either [Color] or [Grayscale] is selected in [Color Scanning]. Saves scanned data in PDF format. Note ® The version of PDF files is Acrobat 4.0 (PDF 1.3).
Page 343 E-mail JPEG Saves scanned data in JPEG format. This option is selectable when either [Color] or [Grayscale] is selected in [Color Scanning]. Saves scanned data in PDF format. Note ® The version of PDF files is Acrobat 4.0 (PDF 1.3). DocuWorks Saves scanned data in DocuWorks format.
Page 344: Searchable Text
Scan Compression Method Allows you to select a compression method for scanned image data. Note When you select [Auto], the following compression methods will be used: When [Original Type] is set to [Photo & Text] or [Text] for black-and-white images: MMR When [Original Type] is set to [Photo] for black-and-white images: MH For grayscale and color images: JPEG When you select [TIFF], [DocuWorks], or [XPS]* and then select [Manual Select] in [Compression Method]...
Page 345 E-mail Setting Item When [MRC High When [MRC High Compression] is Set to Compression] is Set to [Off] [On] Advanced sRGB Color Space Settings Layout Resolution 200 dpi, 300 dpi Adjustment Reduce/ 100% Enlarge *1 : [Color Space] may not appear for some models, or may not appear on the screen depending on the setting in the System Administration mode.
Page 346 Scan ® To verify the signature with Acrobat , select [Digital Signatures] under [Preferences] on Acrobat, and then select the following option for [When Verifying]. - Acrobat 6.0.x : Windows Digital Certificate Security - Acrobat 7.0.x : Adobe Default Security - Acrobat 8.0.x : Adobe Default Security No visible signature is added.
Page 347 E-mail Select the position where the signature is displayed when you select [On] in [DocuWorks Signature]. Note This feature is supported only by the ApeosPort series models. XPS Signature Displays the [File Format - XPS Signature] screen. A visible signature added to a file enables to detect alterations in the file, or prevent impersonation of the sender.
Page 348 Scan retrieved from a folder with both [MRC High Compression] and [Searchable Text] enabled, using CentreWare Internet Services. In the following cases, the Searchable Text feature may not function properly. If the document is not loaded correctly and thus the text is slanted, or if the text on the document is in different orientations If the text on the document is decorated (italic, hatching, strike-through, etc.) If the document has background patterns or noise...
Page 349 E-mail Supported Version ® Displays the supported versions of Acrobat for encryption. File Open Password Displays the [PDF Security - File Open Password] screen. If you select [On] and set a password, the password is required to open the file. You can enter a password with up to 32 characters.
Page 350 Scan Security Password Displays the [PDF Security - Security Password] screen. [Security Password] allows to assign access privileges to files. The password is required to change the access privileges or to perform unauthorized operations. You can enter a password with up to 32 characters. Printing Displays the [Permissions - Printing] screen.
Page 351 E-mail Password (V5 or later) Encrypts the file by the 128 bit AES method using a password. Files encrypted by this method can be opened with DocuWorks Ver. 5.0 or later. Select [Open Password] to set a password. Password (V8 or later) Encrypts the file by the 256 bit AES method using a password.
Page 352 Scan Full Access Password Displays the [DocuWorks - Full Access Password] screen. If a password is set, the password is required to change the access privileges set in [Restricted Operations]. You can enter a password with up to 32 characters. Certificate Displays the [DocuWorks Security - Certificate] screen.
Page 353 E-mail [Certificate Address Book] screen Select a certificate from the certificate address book. Note To switch the Address Book entry type, select [Public Entries], [Network Entries], [Smart Card E-mail Address], or [Device Certificate] from the drop-down menu on the [Certificate Address Book] screen. The methods that appear in the drop-down menu depend on the settings in the System Administration mode.
Page 354 Scan Device Certificate Searches recipients in the remote address list. Note This item is displayed when the machine stores a certificate. When the Address Book Type 2 is Displayed List all public entries Displays the local address list. Retrieve entries using index Specify a single alphanumeric index character which is set when registering speed dials to retrieve the addresses, or specify a speed dial to display at the top of the address list.
Page 355 E-mail ® ® ® Microsoft Word/Microsoft Excel ® ® ® Select Microsoft Word format or Microsoft Excel format. Text Settings Displays the [Text Settings] screen. Reference For more information, refer to "[Text Settings] Screen" (P.355). Page Orientation Select the page orientation for the file; the orientation when loading/placing the original document or the upright orientation for the recognized text with OCR feature.
Page 356: Network Scanning
Scan Network Scanning This section describes the procedure to select features on the [Network Scanning] screen. On the [Network Scanning] screen, you can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server, and others.
Page 357: Preview (Previewing The Scanned Images During A Scan Job)
Network Scanning Job Template Select a default job template for the scan job. The default job template is used as a base template when a new template is created on CentreWare Internet Services. This template cannot be deleted. It can be edited and returned to the factory-default template only by the system administrator.
Page 358: File Format (Selecting A File Format For Output Data)
Scan File Format (Selecting a File Format for Output Data) You can select a file format for output data. Reference For more information, refer to "File Format (Selecting a File Format for Output Data)" (P.341).
Page 359: Scan To Pc
Scan to PC Scan to PC This section describes the procedure to select features on the [Scan to PC] screen. The Scan to PC service allows you to scan documents and send the scanned data to a network computer via the FTP or SMB protocol. The following describes features available on the [Scan to PC] tab.
Page 360: Address Book
Scan Select [Transfer Protocol]. Select any option. Transfers using the FTP protocol. Transfers using the SMB protocol. SMB (UNC Format) Transfers using the SMB protocol (UNC Format). UNC stands for Universal Naming Convention and its format is as follows: \\host name\shared name\directory name Address Book The following describes the Address Book.
Page 361: Address Book (Specifying A Destination Using The Address Book [Type 1])
Scan to PC Types of the Address Book The machine provides two different ways of displaying the Address book: [Type 1] and [Type 2]. The Address Book [Type1] or [Type2] will be displayed depending on the setting of [Address Book Type] in the System Administration mode. Reference For information on how to set the Address book type, refer to "Tools"...
Page 362 Scan Select the destination to store the data in. Important You can only use destinations configured for SMB or FTP. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 363: Address Book (Specifying A Destination Using The Address Book [Type 2])
Scan to PC Search Allows you to set [Simple Search] or [Advanced Search]. [Simple Search] searches by the specified keyword, and [Advanced Search] searches by the search entries. Note For [Advanced Search], you can set multiple search entries. Address Book (Specifying a Destination Using the Address Book [Type The following describes how to specify a destination using the Address Book [Type 2].
Page 364: Add New Address (Registering A Destination Pc On The Address Book)
Scan List all public entries Displays the local address list. Select items you want to set for a recipient, and select [Add]. Reference Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed.
Page 365 Scan to PC Select a method to register a recipient. Enter a new recipient using the keyboard. Add from current location Select a location to be registered from the current locations specified on the First Tab screen. Note When you select this item, the location information will be displayed. This item cannot be selected if no location is specified on the First Tab screen.
Page 366 Scan Shared Name Save in User Name Password When [SMB (UNC Format)] is selected The following items appear: Save in User Name Password Note For more information on the setting items, refer to "Specifying a Destination (Specifying a Destination PC Using the Screen Keyboard)"...
Page 367 Scan to PC Select [Name], enter a name using the keyboard displayed on the screen, and then select [Save]. Reference For information on how to enter characters, refer to "Entering Text" (P.77). When you change the index, select [Index], select a new character from the keyboard displayed on the screen, and then select [Save].
Page 368: Specifying A Destination Pc Using A One-Touch Button
Scan Port Number Note To delete the input data and return to the [Server Address Book] screen, select [Cancel]. Reference For more information on the setting items, refer to "Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide. When the settings are completed, select [Registered].
Page 369 Scan to PC Select [Browse]. Select the destination to save the data in. Select [Previous] or [Next] to move to another level. Important You can specify recipients for SMB only. Note Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 370: Specifying A Destination (Specifying A Destination Pc Using The Screen Keyboard)
Scan Select [Add to Address Book]. Select [Save]. Address To change the address number, select [Edit] and then the desired number. Name To change the recipient name, enter a new name with the keyboard displayed by selecting [Name]. Note The recipient name may not be displayed depending on the settings. Specifying a Destination (Specifying a Destination PC Using the Screen Keyboard) Enter information in the fields provided for the selected protocol, to specify a forwarding...
Page 371 Scan to PC Select the item to be set. Note You can also select [Address Book] to enter information. Fields displayed on the screen vary depending on the selected protocol. Enter information using the keyboard displayed on the screen. Reference For information on how to enter characters, refer to "Entering Text"...
Page 372 Scan Shared Name This option is displayed when you select [SMB] in [Transfer Protocol]. Enter a shared name. When the save location is in the DFS namespace on Windows, enter a root name. Up to 64 characters are allowed. Note When Scan to My Folder feature is enabled, [Shared Name] is automatically determined on the [Scan to PC] screen.
Page 373: Preview (Previewing The Scanned Images During A Scan Job)
Scan to PC For workgroups: Local user (up to 32 characters) Example: Fuji-Taro Password Enter the password for the user name. Up to 32 characters are allowed. Note When Scan to My Folder feature is enabled, [Password] is automatically determined on the [Scan to PC] screen.
Page 374: Store To Folder
Scan Store to Folder This section describes the procedure to select features on the [Store to Folder] screen. You can scan documents and save the scanned data in a folder of the machine. The following describes features available on the [Store to Folder] tab. Note When [Store to Folder] is selected, [File Format] is disabled.
Page 375: Color Scanning (Selecting An Output Color)
Store to Folder Folder Select a folder to save the scanned data in. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 376: Store To Usb
Scan Store to USB This section describes the procedure to select features on the [Store to USB] screen. The Store to USB service allows you to scan documents and save the scanned data to a USB memory device. Important Before removing the USB memory device, make sure that the screen indicating that data is being transferred is not displayed.
Page 377 Store to USB USB memory device again or select [Store to USB] on the Services Home screen. For information on other ways to exit the Power Saver mode, refer to "Exiting the Power Saver Mode" (P.56). The screen status will be one of the above even when a USB memory device in which only encrypted data is stored is inserted or USB memory device in unsupported format is inserted.
Page 378 Scan When the [Media Print - Text] Screen Appears Press the <Services Home> button. Select [Store to USB] on the Services Home screen. Note WSD stands for Web Services on Devices. The [Store to USB] screen appears. When the [Media Print - Photos] Screen Appears Press the <Services Home>...
Page 379 Store to USB Select [Store to USB] on the Services Home screen. Note WSD stands for Web Services on Devices. The [Store to USB] screen appears. When the Screen Display Does Not Change If any screen other than the Services Home screen is displayed, press the <Services Home> button.
Page 380: Save In (Specifying A Storage Location In The Usb Memory Device)
Scan The [Store to USB] screen appears. Important Data stored in a USB memory device may be lost or damaged in the following cases. Make sure to back up the data in the device before use. When disconnecting/connecting the USB memory device by methods other than described in this guide. When receiving the effect of electrical noise or an electrical discharge When a fault or failure occurs during operation If the USB memory device receives mechanical damage...
Page 381 Store to USB Select a folder to save the data in. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 382: Details (Displaying The Details Of A Storage Location In The Usb Memory Device)
Scan Details (Displaying the Details of a Storage Location in the USB Memory Device) Selecting [Details] displays the [Details] screen. [Details] Screen This screen displays the folder directory in the USB memory device. Specify the folder directory, and then select [Save]. Select [Details].
Page 383: Sided Scanning (Scanning Both Sides Of A Document)
Store to USB 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document. By setting the binding style, both sides are scanned in the same orientation. Reference For more information, refer to "2 Sided Scanning (Scanning Both Sides of a Document)" (P.339). Original Type (Selecting the Document Type) You can select the type of the document.
Page 384: Store & Send Link
Scan Store & Send Link Authenticate on the machine and scan a document, and the machine will store the scanned data and sends an e-mail to your registered address to notify you of the URLs for retrieving and deleting the scanned data. Only the authenticated user who logs in to the machine can be the recipient of an e-mail transmission.
Page 385: Scan To (Displaying The E-Mail Address Of The Authenticated User)
Store & Send Link Select a feature on the [Store & Send Link] screen. Scan To (Displaying the E-mail Address of the Authenticated User) Automatically obtains the pre-registered e-mail address of the authenticated user. From (Displaying the E-mail Address of the Authenticated User) Automatically obtains the pre-registered e-mail address of the authenticated user.
Page 386: Sided Scanning (Scanning Both Sides Of A Document)
Scan 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document. By setting the binding style, both sides are scanned in the same orientation. Reference For more information, refer to "2 Sided Scanning (Scanning Both Sides of a Document)" (P.339). Original Type (Selecting the Document Type) You can select the type of the document.
Page 387: Store To Wsd
Store to WSD Store to WSD This section describes the procedure to select features on the [Store to WSD] screen. The Store to WSD service allows you to scan documents set on the machine from a network computer. It also allows you to save the scanned data to a network computer. Important Precautions for scanning from a computer When you are away from the machine to operate a computer with the documents left on the machine, other...
Page 388: Computer (Starting A Scan Job Via Computer Operation)
Scan List of Computers Lists network computers and their scanning methods. Select one from this list as destination. Computer (Starting a Scan Job via Computer Operation) You can scan documents set on the machine by sending a request from a network computer.
Page 389: This Device (Storing Data Scanned By The Machine On A Network Computer)
Store to WSD Operate scan from a network computer. To operate scan from a network computer, use application which supports image loading feature such as [Windows Fax and Scan]. The following describes the method using [Windows Fax and Scan] with Windows 7. Note This method is not available for computers with Windows Vista Home Basic or Windows Vista Home Premium.
Page 390 Scan Load the document on the document glass or in the document feeder, and select [This Device]. Computer names and 5 processing methods are displayed in the [List of Computers]. Select destination from the list in accordance with the intended use. List of Computers Lists destination and URL.
Page 391: Advanced Settings
Advanced Settings Advanced Settings This section describes the features you can select on the [Advanced Settings] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. On the Services Home screen, select [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store &...
Page 392: Original Type (Selecting The Document Type)
Scan Original Type (Selecting the Document Type) You can select the type of the document. Reference For more information, refer to "Original Type (Selecting the Document Type)" (P.341). Photographs (Scanning a Color Photograph) Use this feature when scanning a color photograph. This feature is available only when [Color Scanning] is set to [Color].
Page 393: Image Enhancement (Erasing The Background Color Of Documents/Adjusting Contrast)
Advanced Settings Select any option. Lighten/Darken You can select a scan density level from seven levels between [Lighten] and [Darken]. Selecting an upper cell on the bar makes the scan density lighter, and selecting a lower cell makes darker. Sharpness You can select a sharpness level from five levels between [Sharpen] and [Soften].
Page 394: Shadow Suppression (Suppressing The Document Background)
Scan Background Suppression Scans the document backgrounds with no filtering. Auto Suppression When [Color Scanning] is set to [Black & White], the background of a document printed on colored paper, such as newspaper, will be suppressed. When [Color Scanning] is set to [Color], the background of a document printed on white- color paper will be suppressed.
Page 395: Color Space (Specifying The Color Space)
Advanced Settings Color Space (Specifying the Color Space) This feature allows you to set the color space. Note [Color Space] is available when [Color Scanning] is set to [Color]. To activate [Color Space] on the [Advanced Settings] screen, a prior setting must be made in the System Administration mode.
Page 396: Layout Adjustment
Scan Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. On the Services Home screen, select [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store &...
Page 397: Sided Scanning (Scanning Both Sides Of A Document)
Layout Adjustment Select [Resolution]. Select any option. Note Select either [200 dpi] or [300 dpi] when [MRC High Compression] is set to [On] for PDF, DocuWorks, or XPS* files on the [File Format] screen. *: XPS stands for XML Paper Specification. Select either [200 dpi] or [300 dpi] when [Searchable Text] is set to [Searchable] for PDF or DocuWorks files on the [File Format] screen.
Page 398 Scan Select [Book Scanning]. Select any option. Does not scan as a bound document. Left Page then Right Scans the left page and then the right page of facing pages. Right Page then Left Scans the right page and then the left page of facing pages. Top Page then Bottom Scans the top page and then the bottom page of facing pages.
Page 399: Original Size (Specifying A Scan Size)
Layout Adjustment Binding Edge Erase Erases the shadow from the center section of the document. You can specify the binding erase width in the range from 0 to 50 mm in 1 mm increments. Original Size (Specifying a Scan Size) This feature allows you to set the scan size for a document.
Page 400: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
Scan Standard Size Allows you to select from preset sizes. Variable Size Allows you to enter the desired scan size when scanning a non-standard size document or when scanning at a size different from the original document size. You can specify a value in the range from 15 to 432 mm for the scan width (X), and a value in the range from 15 to 297 mm for the scan length (Y), in 1 mm increments.
Page 401: Edge Erase (Erasing Edges And Margin Shadows In The Document)
Layout Adjustment Select any option. Select this option when all documents are of the same size. When scanning documents of different sizes, the machine automatically detects the size of each document. Original Orientation Specify the orientation of the loaded document. Note If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 402 Scan Select any option. If you select [Parallel Edges], use [+] and [-] to specify the erase widths of top and bottom, left and right, and center of the document. Select [Original Orientation]. All Edges The edge width to erase is set to 2 mm for the top and bottom, and left and right edges. Parallel Edges Allows you to adjust the edge erase amounts.
Page 403: Reduce/Enlarge (Specifying A Scanning Ratio)
Layout Adjustment Reduce/Enlarge (Specifying a Scanning Ratio) This feature allows you to set the scanning ratio for the document to be scanned. Note When [Searchable Text] is set to [Searchable] and the [Specific Color] check box is selected on the [File Format] screen, [Reduce/Enlarge] is [100%] and cannot be changed.
Page 404: Original Orientation (Specifying The Orientation Of The Loaded Documents)
Scan Enter Output Size In [Output Size], select the output size of the scanned document. The machine automatically calculates the scanning ratio based on the selected output size and the original document size. Note Selecting [Enter Output Size] may generate blank margin areas. Original Orientation (Specifying the Orientation of the Loaded Documents) This feature allows you specify the orientation of the loaded document.
Page 405: E-Mail Options/Filing Options
E-mail Options/Filing Options E-mail Options/Filing Options This section describes the features you can select on the [E-mail Options]/[Filing Options] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. On the Services Home screen, select [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store &...
Page 406: File Format (Selecting A File Format For Output Data)
Scan Select [Quality/File Size]. Select any button. Normal Quality The image is saved with high compression. Image quality degrades, but the file size decreases. High Quality The image is saved with low compression. Image quality improves, but the file size increases.
Page 407: Split Send (Sending In Sections)
E-mail Options/Filing Options Select [Read Receipts]. Select [On]. Select this option when you do not request read receipts. Select this option when you request read receipts. Split Send (Sending in Sections) When using the E-mail service, and the size of the data to be attached is large, you can split the data at page breaks or by a certain data size and then send the data.
Page 408: File Name (Specifying A Name For The File To Be Sent)
Scan Select any option. Split by Page The data is split at page breaks. Note [Split by Page] is available only when [File Format] on the [E-mail] screen is set to [PDF], [DocuWorks], or [XPS]*, or when [File Format] is set to [TIFF] with [Single File for Each Page] check box not selected. *: XPS stands for XML Paper Specification.
Page 409: Reply To (Specifying A Reply Address)
E-mail Options/Filing Options Enter a file name using the displayed keyboard. Reference For information on how to enter characters, refer to "Entering Text" (P.77). Note When each page is saved as one file, the page number is added to the end of each file name. Up to 128 characters can be entered as a file name for the Scan to PC service.
Page 410: File Name Conflict (Setting The Action To Be Taken For File Name Conflict)
Scan Address Book Allows you to select a reply address from the Address Book. Note For more information, refer to "Address Book" (P.321). File Name Conflict (Setting the Action to be Taken for File Name Conflict) When using the Scan to PC service, you can set the action to be taken when the file name conflicts with another file stored in the destination.
Page 411: Encryption (Sending E-Mail Encrypted By S/Mime)
E-mail Options/Filing Options Auto Name The file name is set by the system administrator. Note If a file name is deleted, [(Auto Set)] is displayed. For information on the file name automatically generated when you select the Store to Folder service, refer to "Tools"...
Page 412: Login Name
Scan Sends e-mail with a digital signature. Login Name You can enter the login name for a destination server. Note This feature is displayed only when [Network Scanning] is selected on the Services Home screen. Select [Login Name]. Enter the login name using the keyboard displayed on the screen. Reference For information on how to enter characters, refer to "Entering Text"...
Page 413: Send From Folder
Send from Folder...
Page 414: Folder Operating Procedure
Send from Folder Folder Operating Procedure This section describes the basic procedure to operate files in folders. You can store print files submitted by a computer, scan files, and fax files in folders on the machine. These files stored in a folder can be sent by e-mail and be retrieved from a network computer.
Page 415: Step 3 Checking/Selecting Files In A Folder
Folder Operating Procedure Step 3 Checking/Selecting Files in a Folder Select the display style from [List] and [Thumbnail]. Select a file to send by e-mail or to print. Reference For information on the [File List] screen, refer to "Checking/Operating Files in a Folder" (P.417). Step 4 Operating Files in a Folder The following shows the reference sections for operations available on the [Send from Folder] screen.
Page 416: Selecting A Folder
Send from Folder Selecting a Folder The following describes how to select a folder. Access to some folders may be restricted, depending on the settings of the Authentication feature. Reference For information on selectable folders depending on the Authentication feature being used, refer to "Authentication and Accounting Features"...
Page 417: Checking/Operating Files In A Folder
Checking/Operating Files in a Folder Checking/Operating Files in a Folder You can check or operate files stored in a folder. Note When selecting print files, [Job Flow Settings] cannot be selected for some models. Select a folder on the [Send from Folder] screen. Note Select [ ] to return to the previous screen or [...
Page 418 Send from Folder Select a file. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 419 Checking/Operating Files in a Folder Thumbnail Displays the images and names of the files stored in the folder. Important If the power is cut off immediately after a scanned file is stored in a folder, or if the hard disk space is insufficient to display thumbnails, files in the folder may not be displayed in thumbnail view.
Page 420: Checking File Details
Send from Folder Checking File Details You can preview the selected file to check its details. Note Monochrome images with high gradation levels may appear bluish when previewed. When the Image Log Control feature is used, it may take more time than expected to preview a file. Select a file on the [Folder - File List] screen.
Page 421 Checking File Details (Thumbnail view) A previewed image is displayed in a thumbnail view. In the thumbnail view, the following operations are available: Drag or flick the preview area up and down to switch pages. Tap a thumbnail to move to the entire view. Note For information on how to drag or flick, refer to "Touch Screen"...
Page 422 Send from Folder (Enlarged view) A previewed image is enlarged or reduced. When the slider is displayed When the thumbnailed bar is displayed In the enlarged view, the following operations are available: Drag or flick the enlarged image side to side or up and down to move the position to be displayed.
Page 423: Printing Files In A Folder
Printing Files in a Folder Printing Files in a Folder You can print selected files in a folder. Select files on the [Folder - File List] screen. Select [Print] or [Batch Print]. Note When multiple files are selected, [Batch Print] allows you to print the selected files as a single file, while [Print] allows you to print them as separate files.
Page 424 Send from Folder Paper Supply Allows you to select paper. 2 Sided Printing Allows you to set 2-sided printing. Output Allows you to set stapling, punching, and a tray where the output is delivered. Note This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 425 Printing Files in a Folder Output Allows you to set stapling and punching, and a tray where the output is delivered. The number of sheets that can be stapled is 2 - 50 sheets (when 90 gsm paper is used). Note If the C3 Finisher Staple Unit 65 Sheets (optional) is installed, the maximum number of sheets that can be stapled is 65 (when 90 gsm paper is used and thickness of bundled paper is 5.7mm or less).
Page 426 Send from Folder For scan files stored in a folder Important Ensure that the actual orientation of the original document matches the [Original Orientation] setting in [Edge Erase] or in [2 Sided Scanning] on the [Layout Adjustment] screen. Report Report Report Report Original...
Page 427: Configuring/Starting Job Flow
Configuring/Starting Job Flow Configuring/Starting Job Flow Job Flow is a feature that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks. Job flow sheets are categorized into two types according to the target. One type of job flow sheet targets files stored in folders, and the other type targets scan files.
Page 428 Send from Folder E-mail Notification You can receive the job results by e-mail. Reference For more information, refer to "Tools" > "Setup" > "Create Job Flow Sheet" > "Create New Job Flow Sheet" in the Administrator Guide. Print Files in a folder can be printed. Select files on the [Folder - File List] screen.
Page 429: [Link Job Flow Sheet To Folder] Screen
Configuring/Starting Job Flow Cut Link Cancels the link between a folder and the linked job flow sheet. Create/Change Link Displays the [Link Job Flow Sheet to Folder] screen. Reference Refer to "[Link Job Flow Sheet to Folder] Screen" (P.429) . Select Job Flow Sheet Select this button while files are selected to display the [Select Job Flow Sheet] screen.
Page 430 Send from Folder Select [Create/Change Link]. Select any option. Refresh Displays the updated information. Create Displays the [Create New Job Flow Sheet] screen. Reference For more information, refer to "Tools" > "Setup" > "Create Job Flow Sheet" > "Create New Job Flow Sheet" in the Administrator Guide.
Page 431 Configuring/Starting Job Flow Select Keyword Displays the [Select Keyword] screen. Select a keyword registered in the System Administration mode to search for job flows. Job flows that fully match the entry are searched. The machine searches through keywords that were registered upon each job flow creation.
Page 432 Send from Folder Select a job flow, and select [Start]. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 433: Job Flow Restrictions
Configuring/Starting Job Flow searched. The machine searches through keywords that were registered upon each job flow creation. Sheet Filtering Displays the [Sheet Filtering] screen. Reference Refer to "[Sheet Filtering] Screen" (P.431). Job Flow Restrictions A job flow sheet can be used by only one user, can be shared by multiple users, or can be used for only certain folders.
Page 434 Send from Folder...
Page 435: Job Flow Sheets
Job Flow Sheets...
Page 436: Job Flow Procedure
Job Flow Sheets Job Flow Procedure Job flow sheets are categorized into two types according to the target. One type of job flow sheets targets scanned documents, and the other type targets files stored in folders. This section describes the first type of job flow sheets, targeting scanned documents. Reference For information on job flow sheets that target files stored in folders, refer to "Configuring/Starting Job Flow"...
Page 437: Step 3 Confirming/Changing The Job Flow Sheet
Job Flow Procedure Step 3 Confirming/Changing the Job Flow Sheet To confirm the details, select [Details]. To change the settings, select [Change Settings]. Reference For information on how to check or change job flow settings, refer to "Selecting/Changing a Job Flow Sheet" (P.438). Step 4 Starting the Job Flow Sheet Load a document.
Page 438: Selecting/Changing A Job Flow Sheet
Job Flow Sheets Selecting/Changing a Job Flow Sheet This section describes how to select or edit a job flow sheet created on a network computer with Device Setup Tool. Important If characters not supported by the machine are used in the name or description of a job flow sheet, the characters will not be displayed or will be garbled on the screen.
Page 439 Selecting/Changing a Job Flow Sheet Search by Name Searches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation. The entry can be up to 128 characters long. Search by Keyword Searches for job flows that fully match the entry.
Page 440 Job Flow Sheets Select the item to be changed. Note A triangle icon appears at the left of each mandatory item. Select any option. Items Displays the items set for the job flow sheet. Current Settings Displays the values set for the job flow sheet. Previous Group Displays the items of the previous group.
Page 441 Selecting/Changing a Job Flow Sheet Select the filtering conditions, and select [Save]. Owner Select the owner of job flow sheets to filter. Target Select the target of job flow sheets to filter. Note Job flow sheets whose [Target] is [Folder] can be used only from [Send from Folder].
Page 442 Job Flow Sheets...
Page 443: Stored Programming
Stored Programming...
Page 444: Stored Programming Overview
Stored Programming Stored Programming Overview The Stored Programming service allows you to store settings that you expect to use frequently and call them with a single button operation. You can also assign a screen to a stored program button, to use the button as a short-cut to the screen. A stored program can store not only settings of a feature, but a flow of settings configured on multiple screens.
Page 445: Registering/Deleting/Renaming Stored Programs
Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs You can register and delete stored programs on the [Stored Programming] screen. Press the <Services Home> button. Select [Setup]. Select [Stored Programming]. Select a feature. Store Register a stored program. Reference Refer to "Registering Stored Programs" (P.446). Store Build Job Register a stored program for Build Job.
Page 446: Registering Stored Programs
Stored Programming Delete Deletes a stored program. Select the stored program number to be deleted. Reference Refer to "Deleting Stored Programs" (P.449) . Enter/Change Name Enter or change the name of a stored program. Reference Refer to "Entering/Changing a Stored Program Name" (P.450). Assign/Change Icon Specify an icon for a registered stored program.
Page 447: Notes And Restrictions On Registering Stored Programs
Registering/Deleting/Renaming Stored Programs Select [Store]. Select a number to register a stored program. Note Once a job is stored to a button, it cannot be overwritten. Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed.
Page 448: Registering Stored Programs For Build Job
Stored Programming - If the services assigned to the <Custom> buttons are changed. - If any setting is changed under [Tools] > [System Settings] > [Copy Service Settings] > [Preset Buttons]. - If the selection is made from a list of the Address Book or Job Flow Sheet. - If any optional components installed on the machine, such as a finisher, are changed, and thereby the associated buttons become no longer available.
Page 449: Deleting Stored Programs
Registering/Deleting/Renaming Stored Programs Select [Store Build Job]. Select a number to register a stored program. Note Once a job is stored to a button, it cannot be overwritten. Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed.
Page 450: Entering/Changing A Stored Program Name
Stored Programming Select the number to be deleted. Note Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 451: Assigning/Changing Icons For Stored Programs
Registering/Deleting/Renaming Stored Programs Enter a name, and select [Save]. Assigning/Changing Icons for Stored Programs The following describes how to assign or change an icon of a stored program. You can select from 12 icons. Select [Assign/Change Icon]. Select the number to assign or change an icon. Note Select [ ] to return to the previous screen or [...
Page 452: Calling A Stored Program
Stored Programming Calling a Stored Program The following describes how to call a stored program. When you call a specified stored program, the last screen shown when you registered the stored program appears. Press the <Services Home> button. Select [Stored Programming]. Select a number of a stored program containing the features you want to use.
Page 453 Calling a Stored Program Select [Change Settings]. Select the [Job Assembly] tab. Select [Stored Programming]. Select a number of a stored program containing the features you want to use. Note You can only select registered numbers. After the stored program has been called, the machine sounds an audible tone. If a failure occurs, the machine sounds a fault tone.
Page 454 Stored Programming...
Page 455: Web Applications
Web Applications...
Page 456: Web Applications Overview
Web Applications Web Applications Overview Web Applications is a service that allows you to access to web applications via a network using the browser on the machine in order to display and store data. The machine provides the following features: Accessing web applications from the machine, and displaying the web application screen on the machine Storing scanned documents directly in a web application folder...
Page 457: Accessing Web Applications
Accessing Web Applications Accessing Web Applications The following describes how to access web applications. You need to register an access destination in advance. Reference For information on how to register an access destination, refer to "Tools" > "Web Applications Service Setup" > "Server Setup" in the Administrator Guide.
Page 458 Web Applications Close Menu Hides the pop-up menu.
Page 459: Accessing Using Buttons Registered On The Services Home Screen
Accessing Using Buttons Registered on the Services Home Screen Accessing Using Buttons Registered on the Services Home Screen You can register frequently used web applications on the Services Home screen as buttons. The following describes how to access the applications by simply selecting the buttons. Reference For information on how to assign buttons displayed on the Services Home screen, refer to "Tools"...
Page 460 Web Applications...
Page 461: Media Print (Text And Photos)
Media Print (Text and Photos)
Page 462: Overview Of Media Print
Media Print (Text and Photos) Overview of Media Print If a USB memory device is connected to the machine, the data stored in the USB memory device can also be printed. You can also print scanned data stored with the Store to USB service.
Page 463: Supported Media And File Formats
Overview of Media Print Supported Media and File Formats The machine supports USB memory devices. Supported media and file formats are as follows. Supported Media Supported File Format Media Print - Photos Media Print - Text USB 2.0 memory JPEG files PDF files TIFF files Extension: pdf, PDF 1.3 or...
Page 464 Media Print (Text and Photos) Use the Media Print - Photos service with a medium inserted. Otherwise, an error code (016-794/116-212) is displayed on the screen. Image files other than files in Exif format (JPEG/TIFF files created on computers) cannot be printed.
Page 465: Inserting Usb Memory Device
Inserting USB Memory Device Inserting USB Memory Device Insert the USB memory device into the USB memory slot. One of the following occurs. The [USB Device Detected] screen appears. The [Store to USB] screen appears. The [Media Print - Text] screen appears. The [Media Print - Photos] screen appears.
Page 466 Media Print (Text and Photos) When the [Store to USB] Screen Appears Press the <Services Home> button. Select [Media Print - Text] or [Media Print - Photos] on the Services Home screen. Note WSD Stands for Web Service on Devices. The [Media Print - Text] screen or the [Media Print - Photos] screen appears.
Page 467 Inserting USB Memory Device When the [Media Print - Text] Screen Appears Select a feature on the [Media Print - Text] screen. When the [Media Print - Photos] Screen Appears Select a feature on the [Media Print - Photos] screen. When the Screen Display Does Not Change If any screen other than the Services Home screen is displayed, press the <Services Home>...
Page 468 Media Print (Text and Photos) The [Media Print - Text] screen or the [Media Print - Photos] screen appears. Important Data stored in a USB memory device may be lost or damaged in the following cases. Make sure to back up the data in the device before use.
Page 469: Media Print - Text
Media Print - Text Media Print - Text Selecting Files You can select files using any of the following three methods: Selecting all files Selecting the desired files on the [Select From List] screen Selecting one file or a range of files with index numbers Note You can select up to 32 files simultaneously.
Page 470: [Select From List] Screen
Media Print (Text and Photos) Index Print Prints a list of the selected files with the index numbers automatically assigned. Reference For more information on Index Print, refer to "Index Print" (P.476). [Select From List] Screen This screen displays a list of files with their folder and file names and stored dates and times.
Page 471 Media Print - Text Next Allows you to move to the lower directory. Note This button is available when a folder is selected.
Page 472: Media Print - Photos
Media Print (Text and Photos) Media Print - Photos Selecting Files You can select files using any of the following three methods: Selecting all files Selecting the desired files on the [Select From List] screen. You can select up to 100 files simultaneously Selecting one file or a range of files with index numbers Select either [Select All], [Select From List], or [Select Range] to specify files.
Page 473: [Select From List] Screen
Media Print - Photos Index Print Prints a list of the selected files with the index numbers automatically assigned. Reference For more information on Index Print, refer to "Index Print" (P.476). [Select From List] Screen You can select the desired files from a list of files. Note Select [ ] to return to the previous screen or [...
Page 474: Selecting The Printing Options
Media Print (Text and Photos) Selecting the Printing Options You can set the printing options on the [Media Print - Text] or [Media Print - Photos], and [Advanced Settings] tabs. By default, pressing the <Custom 3> (Review) button on the control panel allows you to view a list of the setting values.
Page 475: Media Print Photos
Selecting the Printing Options Media Print Photos Item Setting Value Quantity Specify the number of print sets in the range of 1 - 999, using the numeric keypad. Media Print - Output Color Color, Black & White Photos Paper Supply Trays 1 - 6 Note Select the tray in which any of the following sizes of...
Page 476: Media Print - Text
Media Print (Text and Photos) Media Print - Text Item Setting Value Quantity Specify the number of print sets in the range of 1 - 999, using the numeric keypad. Media Print - Output Color Color, Black & White Text Paper Supply Trays 1 - 6 Note...
Page 477 Selecting the Printing Options In the Media Print - Text mode, names, dates when files were stored in the medium, and the total number of files are printed. You can specify only the number of print sets for Index Print, in the range from 1 - 999 sets in 1 set increments.
Page 478 Media Print (Text and Photos)
Page 479: Job Status
Job Status...
Page 480: Job Status Overview
Job Status Job Status Overview The Job Status feature allows you to check current, pending, and completed jobs. You can also cancel printing and print jobs that are waiting to be output or resumed. Press the <Job Status> button. You can operate the following on the [Job Status] screen. Checking current/pending jobs Lists current and pending jobs, and displays their details.
Page 481: Checking Current/Pending Jobs
Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. Press the <Job Status> button. Select the job to be canceled or preferentially executed. Note Select [ ] to return to the previous screen or [...
Page 482 Job Status Last Original Select this button to end scanning of documents. The job is then executed. Next Original Select this button when you have another document to scan. Start Resumes the suspended job. Change Quantity Displays the [Change Quantity] screen, on which you can change the number of print sets. Enter the number using the numeric keypad.
Page 483: Checking Completed Jobs
Checking Completed Jobs Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Selecting a job allows you to see its details. Press the <Job Status> button. Select the [Completed Jobs] tab. Note Select [ ] to return to the previous screen or [...
Page 484 Job Status Print this Job Report Prints the Job Report.
Page 485: Printing And Deleting Stored Jobs
Printing and Deleting Stored Jobs Printing and Deleting Stored Jobs This section describes how to print or delete jobs stored with the Secure Print or Sample Set feature, or stored with the [Receive Control] setting of the Charge Print feature. The [Secure Print Jobs &...
Page 486 Job Status Select the user to be checked, and select [Job List]. Note Select [Refresh] to display the updated information. Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 487 Printing and Deleting Stored Jobs When printing, specify the number of print sets using the numeric keypad. Select All Selects all jobs. To deselect all the jobs, select this button again. Delete Deletes the Secure Print job. Note If jobs with the same Billing ID are all deleted, the Billing ID will be deleted. Reference Refer to "When [Delete] is Selected"...
Page 488 Job Status When [Preview] is Selected Select any option. Note Only the first page is displayed for the preview screen. A preview image cannot be rotated. (Entire view) An entire preview image is displayed. In the entire view, the file name, Stored Date, Pages, and setting values of Staple and Hole Punch are displayed on the right side of the preview area.
Page 489: Sample Set
Printing and Deleting Stored Jobs Booklet Creation Displays Left/Top Bind and Right/Bottom Bind. Note This item is displayed when the booklet layout is set using a printer driver. When the orientation of booklet creation cannot be detected, "Booklet Creation" is displayed only. Print Prints the Secure Print job.
Page 490 Job Status Select the user to be checked, and select [Job List]. Note Select [Refresh] to display the updated information. Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 491 Printing and Deleting Stored Jobs Preview Displays the previewed image on the first page of the selected job. Note If you select multiple documents, [Preview] cannot be selected. Reference Refer to "When [Preview] is Selected" (P.491). Print Quantity Specify the number of print sets using the numeric keypad. Print Prints the Sample Set job.
Page 492 Job Status (Entire view) An entire preview image is displayed. In the entire view, the file name, Stored Date, Pages, and setting values of Staple and Hole Punch are displayed on the right side of the preview area. Double-tap the preview area to move to the enlarged view. (Enlarged view) A previewed image is enlarged or reduced.
Page 493: Delayed Print
Printing and Deleting Stored Jobs Print Prints the Sample Set job. Reference Refer to "When [Print] is Selected" (P.493) . When [Print] is Selected Select [Yes]. Note The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode.
Page 494 Job Status Select the job to be printed or deleted. Note Select [Refresh] to display the updated information. Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 495 Printing and Deleting Stored Jobs When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Preview] is Selected Select any option. Note Only the first page is displayed for the preview screen. A preview image cannot be rotated.
Page 496 Job Status Drag the slider to change the ratio of the image size. Print Quantity Specifies the number of print sets. Output Color Displays the output color of the document to be printed. 2 Sided Printing Displays 1 Sided, Flip on Short Edge, and Flip on Long Edge. Booklet Creation Displays Left/Top Bind and Right/Bottom Bind.
Page 497: Charge Print
Printing and Deleting Stored Jobs Starts printing the job. After printing, the job is deleted. Cancels printing the job. Charge Print This feature authenticates users on the machine to prevent unauthorized users from operating print jobs. When this feature is enabled, the machine prints only the jobs of authenticated users.
Page 498 Job Status Enter the user ID, and select [Enter]. Note When the passcode is set, enter the user ID and select [Next]. Then, enter the passcode and select [Enter]. While a user is authenticated, the <Log In/Out> button lights up on the control panel. To log out of the machine, press the <Log In/Out>...
Page 499 Printing and Deleting Stored Jobs Select the job to be printed or deleted. Note You can select up to 100 files simultaneously to print or delete the files. If you select multiple files, they are printed in the selected order. The files in a folder can be displayed in a list or thumbnail view.
Page 500 Job Status When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Preview] is Selected Select any option. Note Only the first page is displayed for the preview screen. A previewed image cannot be rotated.
Page 501 Printing and Deleting Stored Jobs Drag the slider to change the ratio of the image size. Print Quantity Specifies the number of print sets. Output Color Displays the output color of the document to be printed. 2 Sided Printing Displays 1 Sided, Flip on Short Edge, and Flip on Long Edge. Booklet Creation Displays Left/Top Bind and Right/Bottom Bind.
Page 502: Private Charge Print
Job Status Print and Save Starts printing the job. After printing, the job remains undeleted. Cancel Cancels printing the job. Private Charge Print This feature allows you to temporarily store print data in the machine for each authentication user ID, and request on the machine's control panel to print the data. As the feature enables you to select and print only necessary jobs, you can avoid printing unnecessary jobs.
Page 503 Printing and Deleting Stored Jobs Enter the user ID, and select [Enter]. Note When the passcode is set, enter the user ID and select [Next]. Then, enter the passcode and select [Enter]. While the user is authenticated, the <Log In/Out> button lights up on the control panel. To log out of the machine, press the <Log In/Out>...
Page 504 Job Status Delete Deletes the Private Charge Print job. Note If jobs with the same user ID are all deleted, the user ID will be deleted. Reference Refer to "When [Delete] is Selected" (P.504). Preview Displays the previewed image on the first page of the selected job. Note If you select multiple documents, [Preview] cannot be selected.
Page 505 Printing and Deleting Stored Jobs (Entire view) An entire preview image is displayed. In the entire view, the file name, Stored Date, Pages, and setting values of Staple and Hole Punch are displayed on the right side of the preview area. Double-tap the preview area to move to the enlarged view.
Page 506: Public Folder
Job Status Print Prints the Private Charge Print job. After printing, the job is deleted. Reference Refer to "When [Print] is Selected" (P.506). When [Print] is Selected Specify how to process the job after printing. Note The screen shown here does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode.
Page 507 Printing and Deleting Stored Jobs Select [Public Folder]. Select the job to be printed or deleted. Note Select [Refresh] to display the updated information. Select [ ] to return to the previous screen or [ ] to move to the next screen. Scroll the list by drag or flick operation to switch the screen to be displayed.
Page 508: Undelivered Faxes
Job Status When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Print] is Selected Starts printing the job. Undelivered Faxes The following describes how to re-send or delete an undelivered fax job. Note This feature may not appear depending on the settings in the System Administration mode.
Page 509 Printing and Deleting Stored Jobs Select any option. To re-send to the previously specified fax number, press the <Start> button. Delete This Fax Deletes the undelivered fax job. Reference Refer to "When [Delete This Fax] is Selected" (P.509). Change Recipients Allows you to change the fax recipient and re-send the undelivered fax job.
Page 510 Job Status Starting Rate Important If the fax recipient has been changed, header information will not be added even if [Transmission Header Text] is set to [Display Header]. Reference For information on how to specify fax recipients, refer to "Step 3 Specifying Destinations" (P.191).
Page 511: Printing Pending Jobs
Printing Pending Jobs Printing Pending Jobs After the last user operation on the control panel of the machine, a job is waiting to be printed until the period of time specified in [Auto Print] elapses, instead of being printed immediately. You can forcibly print this pending job without waiting for this time period to elapse.
Page 512: Handling Error Terminations
Job Status Handling Error Terminations This section describes how to handle error terminations. For a Print Job Select a job shown as an error termination on the [Completed Jobs] tab to check the error code. Follow the instructions of the error code to solve the problem. If an error occurs during a print job, the machine can be configured either to pause the print job until the error is confirmed by the user, or to automatically cancel the error job so that subsequent jobs can be printed.
Page 513: Computer Operations
Computer Operations...
Page 514: Features Overview
Computer Operations Features Overview This section describes an overview of features you can perform from a computer. Printing Submits a print job to the machine from a computer. Reference For more information, refer to "Print" (P.515). E-mail Printing Submits a print job to the machine from a computer by sending e-mail attached with a document.
Page 515: Print
Print Print This section describes how to print with the machine by operating on a computer. Print Features The main print features of the machine are as follows: Printing Using a Print Driver Reference For more information on print features, click [Help] on the print driver screen to view the print driver's help. For information on printing, refer to "Printing"...
Page 516 Computer Operations Delayed Print Temporarily stores the print data on the machine to print it at specified time. Reference For information on how to print a Delayed Print job, refer to "Delayed Print" (P.493). Store in Remote Folder Temporarily stores the print data in a registered folder, to print the data with the print command from the machine.
Page 517: Setup
Print from a computer to the machine. The received e-mail is automatically printed from the machine. Note XPS stands for XML Paper Specification. If the Authentication feature is enabled, received e-mails are not printed automatically. Reference For information on how to use E-mail Printing, refer to "E-mail Printing" (P.519). Print Features Using Authentication Information Charge Print This feature authenticates users on the machine to prevent unauthorized users from...
Page 518: Printing
Computer Operations Printing This following describes how to print documents. The printing procedure depends on the application software you use. For more information, refer to the documentation provided with the application. Reference For more information on print features, click [Help] on the print driver screen to view the print driver's help. Select [Print] from the [File] menu on the application.
Page 519: E-Mail Printing
E-mail Printing E-mail Printing You can send e-mail with documents attached from a computer to the machine. The received e-mail is automatically printed from the machine according to the settings on the machine. This feature is called "E-mail Printing". Note If the Authentication feature is enabled, received e-mails are not printed automatically.
Page 520 Computer Operations Send the e-mail. Note The machine prints the e-mail body and the attached documents according to the following settings. The offset output setting is disabled in all cases. E-mail body: Default values of the PCL print driver for this machine which is installed on the computer TIFF or JPEG formatted attached file: Default values of the logical printer set in [Memory Settings] of [TIFF/JPEG] in [Language Emulations] of CentreWare Internet Services.
Page 521: Sending Fax
For the machine operating environment, consult your system administrator. Registering Destinations The following describes how to register fax destinations from the machine to another machine (ApeosPort-VI C7771/C6671/C5571/C4471/C3371/C3370/C2271, DocuCentre-...
Page 522 Computer Operations VI C7771/C6671/C5571/C4471/C3371/C3370/C2271) in a single operation through a computer. You can use the same procedure to register fax destinations from another machine (ApeosPort-VI C7771/C6671/C5571/C4471/C3371/C3370/C2271, DocuCentre-VI C7771/ C6671/C5571/C4471/C3371/C3370/C2271) to this machine. Use CentreWare Internet Services to register fax destinations. Reference For information on CentreWare Internet Services, refer to "CentreWare Internet Services Settings"...
Page 523 Click [Save] in the Security Warning dialog box. Specify the destination to save the file in. Enter the IP address or Internet address of another machine (ApeosPort-VI C7771/C6671/ C5571/C4471/C3371/C3370/C2271, DocuCentre-VI C7771/C6671/C5571/C4471/C3371/ C3370/C2271) in the browser address field, and press the <Enter> key.
Page 524: Importing Scanned Data
Computer Operations Importing Scanned Data This section describes how to import files from a machine's folder to your computer. Importing to a TWAIN Compatible Application The following describes how to import files from a machine's folder to application software. Network Scanner Driver is used to import stored files. Network Scanner Driver is software that allows a client-side application to import stored files (scan data) from a machine's folder via a network.
Page 525 Importing Scanned Data From the displayed list, click the scanner name of the machine, and click [Next]. Note If no scanners are shown in the list, click [Search Again]. The application searches for scanners. To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings].
Page 526 Computer Operations Select a file to be imported from the list, and click [Import]. Note You can select multiple files. [Import], [Refresh], and [Delete] are available from the menu that appears when you right-click on the list. When the import starts, the scan data is forwarded from the folder to the computer. After being forwarded, the data is loaded onto the application software and is deleted from the folder.
Page 527 Importing Scanned Data Changing the display of scanner names You can change the display of scanner names listed. To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings] in the scanner selection dialog box. Under [Scanner Name Display], you can change the method in which scanner names are displayed in [Scanners Detected].
Page 528: Importing Using Stored File Manager 3
Media(Software/Product Manual). To learn about fields in the displayed dialog box, click [Help] to view the Stored File Manager 3 help. Click [Start] and select [Programs] > [Fuji Xerox] > [Network Scanner Utility 3] > [Stored File Manager 3]. Note If you used another directory for installation, specify the directory instead.
Page 529 Importing Scanned Data In the [Folder Number] field, enter the number of the folder (001 - 200) that contains the file to be imported. In the [Passcode] field, enter a passcode (up to 20 digits). Note You can also select a folder number from [Registered Folders]. Clicking [Select Scanner] returns to step 2, where you can reselect a scanner.
Page 530 Computer Operations Importing a file by drag and drop operation Drag and drop the file to the save location such as the desktop. The file to be dropped remains in the folder. Note The file can be imported by copy and paste operation. The file to be pasted remains in the folder. To delete the file in the folder, click [Delete] on the toolbar.
Page 531 Importing Scanned Data Changing the display of scanner names You can change the display of scanner names listed. To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings] in the scanner selection dialog box. Under [Scanner Name Display], you can change the method in which scanner names are displayed in [Scanners Detected].
Page 532: Importing Using Centreware Internet Services
Computer Operations Import settings for scanned files You can change the display and the import settings for files scanned from a folder. To change the import method, click [Details] from [File] menu in the file selection dialog box, and configure the settings in the dialog box that appears. Importing Using CentreWare Internet Services This following describes how to import files stored in a machine's folder using CentreWare Internet Services.
Page 533 Importing Scanned Data Enter the machine's IP address or Internet address in the browser address field, and press the <Enter> key. Note If your network uses DNS (Domain Name System) and the machine's host name is registered in the domain name server, you can access the machine using the Internet address with the combination of the host name and the domain name.
Page 534 Computer Operations Click a file name and save a file. Note In [Internet Services Settings] in the [Properties] tab, when [Name of File(s) When Retrieved From Folder] is set to [File Name], the file name may be changed automatically when retrieving a file from the folder, depending on the file name.
Page 535: Centreware Internet Services
CentreWare Internet Services CentreWare Internet Services CentreWare Internet Services requires a TCP/IP environment, and enables you to view the status of the machine and its jobs, as well as change settings via a web browser. You can also import files stored in a folder. Reference For information on how to import files, refer to "Importing Using CentreWare Internet Services"...
Page 536 Computer Operations Upper Left Frame Displays the menu tree (list of the setting items) of the selected category. The item selected from the menu tree is displayed on the upper right frame. For the [Print] and [Support] tabs, the machine information and status, and the [Refresh] button are displayed on this frame instead of the menu tree.
Page 537: Browser Settings
CentreWare Internet Services Lower Right Frame The Fuji Xerox logo and the version information of CentreWare Internet Services are displayed. When you click the logo, our website appears in a new window. Main features of CentreWare Internet Services are listed below.
Page 538: Proxy Server And Port Number
Computer Operations On the [General] tab, click [Settings] for [Browsing history]. In the [Website Data Settings] dialog box, select [Every time I visit the webpage] or [Every time I start Internet Explorer] for [Temporary Internet Files] tab. Click [OK]. Proxy Server and Port Number The following describes proxy server settings and a port number required for this service.
Page 539 CentreWare Internet Services domain name. For example, if the host name is "myhost", and the domain name is "example.com", then the Internet address is "myhost.example.com". Ask your system administrator for the IP address or Internet address. When specifying a port number, add ":" and the port number after the IP address or the Internet address. If the Authentication feature is enabled on the machine, enter a user ID and passcode in the [User Name] and [Password] fields.
Page 540 Computer Operations...
Page 541: Appendix
Appendix...
Page 542: Glossary
Appendix Glossary Term Description 420 x 297 mm paper 297 x 210 mm paper 210 x 148 mm paper Alias An alternative name of the machine's e-mail address. For example, when the e-mail address for the machine is internet_fax@mb1.abc.example.com, you can use internet_fax@example.com (alias) to reach the same location.
Page 543 Glossary Term Description Communication(s) A communications network that can offer voice data (telephone), image data (fax), video data (videotex) and PC data (PC communication service) over the same channel. In this guide, it is mostly referred to as transmitting/ receiving images as well as speaking with a remote user. CSV File CSV (Comma Separated Values) is a file format that is often used for saving data by spreadsheets and database...
Page 544 Appendix Term Description Power Saver Feature A feature that switches the machine status to standby after a period of inactivity. The following Power Saver features can be set for the machine. Low Power Mode: The power to the fusing unit and motor is lowered when the machine is left unused for a fixed amount of time.
Page 545 Glossary Term Description Image Rotation This feature rotates a document image by 90 degrees when the document orientation is not the same as the paper supply orientation. Independent X - Y% A feature that transforms a document image horizontally or vertically. Internet A worldwide communications network that combine miscellaneous networks.
Page 546 Appendix Term Description POP3 An abbreviation of Post Office Protocol Version 3.One of the commonly used communications protocols used for receiving e-mail. It sets up a private mailbox on a provider's e-mail server, and receives messages when a communication is made. POP3 is for receiving only.
Page 547 Glossary Term Description Send Password This feature requires to enter an "S" and the ID of a remote terminal after entering its fax number. This prevents transmission errors. Sender Originator of a communication. It is used as opposed to "recipient". Separator A blank, colored, or copied paper inserted between two copy sets.
Page 548 Appendix Term Description VoIP Gateway The device that relays voice signals including fax communication between IP network and public phone lines. It has a feature to convert the communication using VoIP and G3 fax communication in public phone lines.
Page 549: Index
Index Index Symbols Numbers to Copies)............... 149 [Apply Bates Stamp To] Screen ........155 + Add (Sending Faxes to Multiple Recipients) . 225 [Apply Page Numbers To] Screen ........153 Assigning Services to the Custom Buttons......66 Numerics Assigning/Changing Icons for Stored Programs..451 Auto Detect................
Page 550 Changing Scan Settings............318 Digital Signature (Sending E-mail with a Digital Changing Stored File Manager 3 Settings ....530 Signature by S/MIME)............411 Changing the Number of Copies ........88 Digital Signature (Sending Internet Fax with a Digital Changing the Scan Settings..........200 Signature by S/MIME)............
Page 551 Index File Name (Specifying a Name for the File to be Sent).. Interrupting the Copy Job .............89 ....................... 408 Invert Image (Making Reversed Copies of Images) 134 File Name Conflict (Setting the Action to be Taken for IP Fax (SIP) Features ............212 File Name Conflict)..............
Page 552 New Recipient (Specifying an E-mail Address)... 332 Single Sheet) ................164 [Non-target Area Color] Screen ........109 Preview (Previewing the Scanned Images during a Scan Notes and Restrictions on Media Print ......463 Job)....................338 Notes and Restrictions on Registering Stored Programs Previewing the Read Images during a Fax Job..
Page 553 Index Registering Stored Programs for Build Job ....448 Service Buttons................68 Registering/Deleting/Renaming Stored Programs ... 445 Setting the Initial Screen ............65 Relay Broadcast (Transmitting Documents Through a Setting the Screen Displayed after Auto Clear .....65 Relay Station) ................286 Shadow Suppression (Suppressing the Document Remote Folder (Using Remote Folder) ......
Page 554 Build Job) ................... 184 Phone Number to Faxes)............. 260 Stored Programming Overview......... 444 [Tray 5] Screen ................ 102 [Stored Secure Watermarks] Screen ....... 161 Types of the Address Book ......225 [Stored Watermarks] Screen..........158 Subject (Setting the Subject)........337 Supported Media and File Formats ........ 463 Undelivered Faxes..............
Page 555 ApeosPort-VI C7771/C6671/C5571/C4471/C3371/C3370/C2271 DocuCentre-VI C7771/C6671/C5571/C4471/C3371/C3370/C2271 User Guide ME7769E2-1 (Edition 1) June 2016 Fuji Xerox Co., Ltd. Copyright © 2016 by Fuji Xerox Co., Ltd.

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Fuji Xerox ApeosPort-VI C7771 User Manualline

Before Using the Machine

Preface

Types of Manuals

Using this Guide

Safety Notes

Regulation

Environment

Legal Notice

Product Overview

Machine Components

Power Source

Circuit Breaker

Power Saver Mode

Control Panel

About the Services Home Screen

Touch Screen

Entering Text

Installing the Tray Attachment on the Finisher B1

Copy

Copying Procedure

Operations During Copying

Simple Copy

Copy

Image Quality

Layout Adjustment

Output Format

Job Assembly

Fax

Fax Procedure

Operations During Faxing

About Internet Fax

About IP Fax (SIP)

About Server Fax

Simple Fax

Fax/Internet Fax

Layout Adjustment

Fax/Internet Fax Options

More Options

Broadcast

Receiving Faxes

Facsimile Information Services

Scan

Scanning Procedure

Operations During Scanning

E-Mail

Network Scanning

Scan to PC

Store to Folder

Store to USB

Store & Send Link

Store to WSD

Advanced Settings

Layout Adjustment

E-Mail Options/Filing Options

Quick Links

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Summary of Contents for Fuji Xerox ApeosPort-VI C7771