Page 1 ApeosPort-V C7775 DocuCentre-V C7775 ApeosPort-V C6675 DocuCentre-V C6675 ApeosPort-V C5575 DocuCentre-V C5575 ApeosPort-V C4475 DocuCentre-V C4475 ApeosPort-V C3375 DocuCentre-V C3375 ApeosPort-V C3373 DocuCentre-V C3373 ApeosPort-V C2275 DocuCentre-V C2275 User Guide...
Page 2 The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.
Page 3: Table Of Contents
Table of Contents Table of Contents Table of Contents..............................3 Before Using the Machine ........................13 Preface ................................... 14 Types of Manuals .............................. 15 Using This Guide..............................16 Organization of This Guide ........................16 Conventions..............................17 Safety Notes................................ 19 Electrical Safety ............................20 Machine Installation..........................
Page 4 Switching the Main Power Off........................63 Circuit Breaker ..............................64 Energy Saver Mode ............................66 Entering the Energy Saver Mode......................66 Exiting the Energy Saver Mode ......................67 Smart WelcomEyes .............................67 Control Panel................................68 Large Size Color UI............................72 Screens and Buttons Displayed......................75 About the Services Home Screen.........................76 Touch Screen................................81 Entering Text................................83 Installing the Tray Attachment on the Finisher-B1 ................84...
Page 5: Table Of Contents
Table of Contents Color Balance (Adjusting Color Balance)..................116 Color Shift (Adjusting the Color Tone) .....................117 Layout Adjustment ............................118 2 Sided Copying (Making 2 Sided Copies)..................118 Book Copying (Copying Facing Pages onto Separate Sheets) ..........120 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages).........121 Original Size (Specifying the Scan Size for the Document) .............122 Mixed Size Originals (Scanning Different Size Documents Simultaneously)....123 Edge Erase (Erasing Edges and Margin Shadows of the Document)........124...
Page 6 Internet Fax Features ..........................180 Sending Internet Fax ..........................182 Receiving Internet Fax..........................183 Useful Features............................184 About IP Fax (SIP) ............................187 IP Fax (SIP) Features..........................188 Feature Comparison with Regular Fax..................... 190 Sending IP Fax (SIP)..........................190 Receiving IP Fax (SIP) ..........................191 About Server Fax .............................
Page 7 Table of Contents Acknowledgement Report (Confirming Transmission Results) ..........223 Starting Rate (Selecting a Communication Mode) ..............225 Priority Send/Delay Start (Specifying Send Priority/Send Time) ...........226 Transmission Header Text (Adding Sender Name and Phone Number to Faxes) ..228 Cover Page (Transmitting Documents With a Cover Page).............228 Internet Fax Subject (Specifying the Internet Fax Subject)............230 Internet Fax Message (Editing the Internet Fax Mail Contents) ..........230 Recipient Print Sets (Printing Multiple Sets at the Remote Machine) .........231...
Page 8 Specifying a Destination Using a One Touch Button ..............283 New Recipient (Specifying an E-mail Address) ................284 Add Me (Adding the Sender’s Address) ................... 285 Recipient(s) (Editing a Recipient)....................... 286 From (Setting the Sender’s Address)....................287 Subject (Setting the Subject) ....................... 288 Message (Entering the E-mail Body)....................
Page 9 Table of Contents Subject (Setting the Subject) .......................327 Message (Entering the E-mail Body)....................327 Color Scanning (Selecting an Output Color) ..................327 2 Sided Scanning (Scanning Both Sides of a Document)............327 Original Type (Selecting the Document Type)................327 Preview (Previewing the Scanned Images during a Scan Job) ..........327 File Format (Selecting a File Format for Output Data) .............328 Store to WSD..............................329 Computer (Starting a Scan Job via Computer Operation) ............329...
Page 10 Step 4 Operating Files in a Folder...................... 351 Selecting a Folder............................352 Checking/Operating Files in a Folder ...................... 353 Checking File Details............................355 Printing Files in a Folder ..........................358 Configuring/Starting Job Flow........................361 [Link Job Flow Sheet to Folder] Screen .................... 362 Job Flow Restrictions ..........................
Page 11 Table of Contents Media Print - Text............................399 Index Print..............................400 11 Job Status ...............................401 Job Status Overview ............................402 Checking Current/Pending Jobs.........................403 Checking Completed Jobs..........................405 Printing and Deleting Stored Jobs......................406 Secure Print..............................406 Sample Set ..............................409 Delayed Print ..............................412 Charge Print..............................414 Private Charge Print ..........................417 Public Folder ..............................420 Undelivered Faxes.............................421 Printing Pending Jobs ............................423...
Page 13: Before Using The Machine
1 Before Using the Machine This chapter describes how to use this guide, as well as safety notes and legal notice you should read before using the machine. Preface .............................. 14 Types of Manuals.......................... 15 Using This Guide ........................... 16 Safety Notes ...........................
Page 14: Preface
1 Before Using the Machine Preface Thank you for selecting the ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/ C2275, DocuCentre-V C7775/C6675/C5575/C4475/C3375/C3373/C2275 (hereafter referred to as "the machine"). This guide describes how to operate the machine and the precautions you should follow during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.
Page 15: Types Of Manuals
Types of Manuals Types of Manuals The following guides are provided with the machine. Accompanying Manuals User Guide (this guide) (Document CD-ROM) The guide describes all the necessary steps for copy, print, scan, and fax. Administrator Guide (Document CD-ROM) The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine.
Page 16: Using This Guide
1 Before Using the Machine Using This Guide This guide is intended for first time users of the machine. It describes the basic operations for the Copy, Print, Scan, and Fax services. Organization of This Guide This guide consists of the following chapters: 1 Before Using the Machine Describes how to use this guide, as well as safety notes, legal notices, and other important information you should read before using the machine.
Page 17: Conventions
Using This Guide 13 Appendix Contains a glossary of terms used in this guide. Conventions The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration.
Page 18 1 Before Using the Machine ,Short Edge Feed (SEF):Loading document or paper in landscape orientation when you view the machine from the front of the machine. LEF Orientation SEF Orientation Paper feed direction Paper feed direction...
Page 19: Safety Notes
Safety Notes Safety Notes Before using this product, read "Safety Notes" carefully for safety use. This product and recommended supplies have been tested and found to comply with strict safety requirements including safety agency approvals and compliance with environmental standards. Follow the following instructions for safety use. WARNING Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty.
Page 20: Electrical Safety
Plug the power cord directly into a grounded electrical outlet. To prevent overheat and a fire accident, do not use an extension cord, a multi-plug adaptor or a multiple connector. Consult your local Fuji Xerox representative to check if an outlet is grounded.
Page 21: Machine Installation
Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative. Machine Installation Do not locate this product where people might step on or trip over the power cord.
Page 22 1 Before Using the Machine Never locate this product in the following places: Near radiators or any other heat sources Near volatile flammable materials such as curtains In the hot, humid, dusty or poorly ventilated environment In the place receiving direct sunlight Near cookers or humidifiers Locate this product on a level and sturdy surface that can withstand a weight of 288 Kg (maximum weight when Large Size UI Kit, C3 Finisher with Booklet Maker,...
Page 23 Safety Notes With Finisher-B1 (optional) and Side Tray (optional) 1623 (Unit: mm) 1786 With Booklet Maker Unit for Finisher-B1 (optional) and Side Tray (optional) 1623 (Unit: mm) 1786...
Page 24 1 Before Using the Machine With C3 Finisher with Booklet Maker (optional) and Side Tray (optional) 1123 1623 1838 (Unit: mm) 1988 With C3 Finisher with Booklet Maker (optional), Folder Unit CD1 (optional), and Side Tray (optional) 1123 1623 2071 (Unit: mm) 2221 With C3 Finisher with Booklet Maker (optional), Folder Unit CD1 (optional), HCF B1 (optional), and Side Tray (optional)
Page 25 Safety Notes Do not incline the product at more than 10 degree angle. Otherwise, it may fall over and cause injuries. Right Right Front Back Left Front Left 10 ° Back 10 ° 10 ° 10 ° Always lock the wheels of this product after installation. Otherwise, it may fall over or slide and cause injuries.
Page 26: Operational Safety
Other cleaning materials may result in poor performance of the product. Never use aerosol cleaners to avoid catching fire and explosion. If you need to pull out a tray to remove paper jam, contact your local Fuji Xerox representative. Do not pull out a tray, otherwise it may cause injuries.
Page 27 Safety Notes A ground fault interrupter is embedded in this product. If current leakage occurs, the ground fault interrupter automatically cuts off power circuit to prevent electric shock and a fire accident. The ground fault interrupter is normally ON. Check once a month if the ground fault interrupter works properly in accordance with the following procedures: Switch the power off.
Page 28 1 Before Using the Machine Press the <RESET> button back to the depressed position. If the circuit does not work properly, contact your local Fuji Xerox representative. Do not attempt to remove a paper deeply jammed inside the product, particularly a paper wrapped around the fusing unit or the heat roller.
Page 29: Location Of Warning And Caution Labels
Safety Notes Location of Warning and Caution Labels Always follow all warning instructions marked on or supplied with this product. To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or "High Voltage" marks on. Right Right Front...
Page 30: Consumable
Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion. If you have a used toner cartridge no longer needed, contact your local Fuji Xerox representative for its disposal.
Page 31: Regulation
Connect this product into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help. Changes and modifications to this product not specifically approved by Fuji Xerox may void the user’s authority to operate this product. Regulatory Information for RFID This product contains Radio Frequency Identification system device (RFID) and it is certified in compliance with applicable local laws and/or regulations.
Page 32: Environment
Proper disposal is required for toner cartridges and drum cartridges no longer needed. Do not open toner cartridges and drum cartridges. Return them to your local Fuji Xerox representative.
Page 33: About License
About License About License This section describes information about licenses. Be sure to read through it. RSA BSAFE ® This product includes RSA BSAFE Cryptographic software from EMC Corporation. Heimdal Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden).
Page 34: Freebsd
1 Before Using the Machine Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>. All rights reserved. Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.
Page 35: Openldap
About License The views and conclusions contained in the software and documentation are those of the authors and should not be interpreted as representing official policies, either expressed or implied, of the FreeBSD Project. OpenLDAP Copyright 1998-2006 The OpenLDAP Foundation All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted only as authorized by the OpenLDAP Public License.
Page 36: Des
1 Before Using the Machine All rights reserved. Redistribution and use in source and binary forms are permitted provided that this notice is preserved and that due credit is given to the University of Michigan at Ann Arbor. The name of the University may not be used to endorse or promote products derived from this software without specific prior written permission.
Page 37: Aes
The Japanese-English dictionaries (EDICT and COMPDIC) edited by The Electronic Dictionary Research and Development Group under the coordination of Professor James William Breen at Monash University are used in the advanced scan kit option of Fuji Xerox. These Japanese-English dictionary files are licensed to customers under the terms and conditions of a Creative Commons Attribution-ShareAlike License.
Page 38: Cyrus Sasl
1 Before Using the Machine http://www.csse.monash.edu.au/~jwb/compdic_doc.html Information Regarding the Creative Commons Attribution-ShareAlike License http://creativecommons.org/licenses/by-sa/2.5/legalcode Cyrus SASL Copyright (c) 1998-2003 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 39: About Qt
About QT About QT This product includes software licensed under GNU LESSER GENERAL PUBLIC License Version 2.1 and other licenses as follows: (1) GNU LESSER GENERAL PUBLIC License Version 2.1 (2) Other Licenses Under the licence agreement, the source code is available on the site below. http://www.fujixerox.co.jp/etc/oss/mfd_ui/ LGPL2.1 GNU LESSER GENERAL PUBLIC LICENSE...
Page 40 1 Before Using the Machine We protect your rights with a two-step method: (1) we copyright the library, and (2) we offer you this license, which gives you legal permission to copy, distribute and/or modify the library. To protect each distributor, we want to make it very clear that there is no warranty for the free library.
Page 41 About QT GNU LESSER GENERAL PUBLIC LICENSE TERMS AND CONDITIONS FOR COPYING, DISTRIBUTION AND MODIFICATION 0. This License Agreement applies to any software library or other program which contains a notice placed by the copyright holder or other authorized party saying it may be distributed under the terms of this Lesser General Public License (also called "this License").
Page 42 1 Before Using the Machine d) If a facility in the modified Library refers to a function or a table of data to be supplied by an application program that uses the facility, other than as an argument passed when the facility is invoked, then you must make a good faith effort to ensure that, in the event an application does not supply such function or table, the facility still operates, and performs whatever part of its purpose remains meaningful.
Page 43 About QT 5. A program that contains no derivative of any portion of the Library, but is designed to work with the Library by being compiled or linked with it, is called a "work that uses the Library". Such a work, in isolation, is not a derivative work of the Library, and therefore falls outside the scope of this License.
Page 44 1 Before Using the Machine c) Accompany the work with a written offer, valid for at least three years, to give the same user the materials specified in Subsection 6a, above, for a charge no more than the cost of performing this distribution.
Page 45 About QT modify the Library subject to these terms and conditions. You may not impose any further restrictions on the recipients' exercise of the rights granted herein. You are not responsible for enforcing compliance by third parties with this License. 11.
Page 46 1 Before Using the Machine 15. BECAUSE THE LIBRARY IS LICENSED FREE OF CHARGE, THERE IS NO WARRANTY FOR THE LIBRARY, TO THE EXTENT PERMITTED BY APPLICABLE LAW. EXCEPT WHEN OTHERWISE STATED IN WRITING THE COPYRIGHT HOLDERS AND/OR OTHER PARTIES PROVIDE THE LIBRARY "AS IS"...
Page 47: Other Licenses
About QT You should also get your employer (if you work as a programmer) or your school, if any, to sign a "copyright disclaimer" for the library, if necessary. Here is a sample; alter the names: Yoyodyne, Inc., hereby disclaims all copyright interest in the library `Frob' (a library for tweaking knobs) written by James Random Hacker.
Page 48: Legal Notice
1 Before Using the Machine Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. Currency Banknotes and checks Bank and government bonds and securities...
Page 49: Product Overview
2 Product Overview This chapter describes the basic information of the machine, such as machine components, how to switch the machine on and off, and how to use the touch screen. Machine Components......................... 50 Power Source ..........................61 Circuit Breaker ..........................64 Energy Saver Mode ........................
Page 50: Machine Components
2 Product Overview Machine Components The following describes machine components and their functions. 4 Tray Model and HCF B1 Component Function Document cover Holds a document in place. Document glass Load a document here. Control panel Consists of operation buttons, LED indicators, and the touch screen. Refer to "Control Panel"...
Page 51 Machine Components Component Function Smart WelcomEyes Advance The SWEA pyroelectric sensor works consistently, and when it detects (SWEA) pyroelectric sensor human presence in the detectable area, the SWEA reflection sensor starts working. Smart WelcomEyes Advance When the SWEA pyroelectric sensor detects human presence, the SWEA (SWEA) reflection sensor reflection sensor starts working, and when it also detects human presence, the machine exits the Energy Saver mode.
Page 52 2 Product Overview Component Function Adjusting foot Prevents the machine from toppling over. Move the machine to its installation site and then rotate this adjuster in clockwise direction until it touches a floor. RESET button Automatically switches the machine off when a current leakage is detected. Rear right cover Make sure that this cover is attached.
Page 53 Machine Components Component Function Fusing unit (R8) Fuses toner on paper. Do not touch this unit as it is extremely hot. Duplex Automatic Document Feeder B1-C Component Function Confirmation indicator Lights up when a document is loaded correctly. Lever Turn this lever to clear paper jams. Left cover Open this cover to clear paper jams.
Page 54 2 Product Overview Duplex Automatic Document Feeder B1-PC (optional) Component Function Confirmation indicator Lights up when a document is loaded correctly. Lever Turn this lever to clear paper jams. Left cover Open this cover to clear paper jams. Inner cover Open this cover to clear paper jams.
Page 55 Machine Components Tandem Tray Module Model Component Function Tray 4 Load paper here. Tray 3 Load paper here. Telephone line connectors LINE3 LINE2 LINE1 Name marked on Name displayed on the cover of the Function the touch screen machine Enables you to connect the machine to a telephone device.
Page 56 Customer Support Center. • Usually, the TEL connector is covered. To use your telephone to connect to the machine, contact our Customer Support Center or your local Fuji Xerox representative. • LINE 2 (Line 2) and LINE 3 (Line 3) are optional.
Page 57 Machine Components Finisher-B1 (optional) Component Function Tray attachment Install this attachment when delivering A4 or B5 paper to the finisher tray without stapling. For more information, refer to "Installing the Tray Attachment on the Finisher-B1" (P.84). Booklet unit (optional) Staples creased outputs. Booklet unit side cover Open this cover when replacing the booklet staple cartridge.
Page 58 2 Product Overview Component Function Center tray (Top cover of the Copies and prints are delivered here when they are unable to be delivered to finisher transport) the finisher tray. Pull the cover upward when clearing paper jams. Note • Remove outputs delivered to the center tray constantly. Note •...
Page 59 Machine Components C3 Finisher (optional), C3 Finisher with Booklet Maker (optional), and Folder Unit CD1 (optional) Component Function Tri-fold output tray button Press this button to open the tri-fold output tray. (When the optional Folder Unit CD1 is installed) Hole-punch waste container Collects punch scraps from the puncher.
Page 60 2 Product Overview Component Function Center tray (Top cover of the Copies and prints are delivered here when they are unable to be delivered to finisher transport) the output tray or finisher tray. Pull the cover upward when clearing paper jams.
Page 61: Power Source
Power Source Power Source The machine is provided with the push-button power switch and the main power switch. Push-Button power switch Power switch To use the machine, press the push-button power switch to switch its power on. You can start operations after the machine warms up. Main power switch Main power switch Press the main power switch to the [...
Page 62: Switching The Power Off
2 Product Overview Switch the power off at the end of the day or when not using the machine for an extended period of time. You can also use the Energy Saver feature to save power consumption while the machine is not in use.
Page 63: Switching The Main Power Off
Power Source Press the push-button power switch. Important • Power off processing is performed internally on the machine for a while after the power is switched off. Therefore, do not switch the main power off immediately after switching the power off. When the Finisher-B1 (optional), the C3 Finisher (optional), or the C3 Finisher with Booklet Maker (optional) is installed.
Page 64: Circuit Breaker
2 Product Overview Circuit Breaker The machine is provided with a circuit breaker. In the event of a current leakage, the circuit breaker will automatically cut off the power circuit to prevent any leakage of fire from occurring. Check that the circuit breaker works properly at least once a month. Be sure to establish a ground for the machine.
Page 65 Circuit Breaker Press the <TEST> button lightly with a sharp edge such as a pen tip. The depressed <RESET> <TEST> button button will stick out again. This is the end of the check procedure. Press the <RESET> button back to the depressed position.
Page 66: Energy Saver Mode
2 Product Overview Energy Saver Mode The machine is equipped with the Energy Saver mode that saves electricity by reducing power consumption. The Energy Saver feature has two modes: Low Power mode and Sleep mode. Low Power Mode In this mode, the power to the control panel is lowered to save power. Note •...
Page 67: Exiting The Energy Saver Mode
Energy Saver Mode Exiting the Energy Saver Mode The machine exits the Energy Saver mode by the following instances: Pressing the <Energy Saver> button on the control panel Receiving jobs such as print and fax Selecting [Apply] in CentreWare Internet Services Setting a document in the document feeder Opening the document cover Detecting human presence by the Smart WelcomEyes of the machine...
Page 68: Control Panel
2 Product Overview Control Panel The following describes the names and functions of components on the control panel. Component Function <Services Home> button Press this button to display the Services Home screen. You can change the services displayed on the Services Home screen. For more information, refer to "1 Before Using the Machine"...
Page 69 Control Panel Component Function <Interrupt> button Press this button to suspend a copy or print job in progress to have the machine process another job. During the Interrupt mode, the <Interrupt> button lights up. Pressing the <Interrupt> button again exits the Interrupt mode and resumes the suspended job.
Page 70: Control Panel
2 Product Overview Component Function <Custom Button 3> (Review) "Review" is assigned to this button by default. On the [Review] screen, you can check a list of the status of Copy, Fax, and Scan services whose settings have been changed from the defaults. You can also check the details of fax and e-mail recipients.
Page 71: Exiting The Energy Saver Mode
Control Panel Component Function IC Card Reader (optional) Used to authenticate a user using a smart card. When you touch the smart card to the IC Card Reader, the machine reads the user information registered on the smart card and authenticates the user.
Page 72: Large Size Color Ui
2 Product Overview Large Size Color UI The following describes the names and functions on the Large Size Color UI. Note • The Large Size Color UI does not have a one touch panel and does not support specifying recipients with one touch buttons.
Page 73 Control Panel Component Function <Error> indicator Blinks if a system error occurs. This indicator lights up when a problem other than a system error occurs with the machine, including paper jams and running out of paper. If the <Error> indicator blinks, contact our Customer Support Center. For information on the remedies for paper jams and running out of paper, refer to "15 Problem Solving"...
Page 74 2 Product Overview Component Function <C (Clear)> button Press this button to cancel a numerical value you have entered with the numeric keypad. <Dial Pause> button Press this button to insert a pause into a destination number. <Machine Status> button Press this button to check the machine status and meters, to check the status of consumables, and to print reports.
Page 75: Screens And Buttons Displayed
Control Panel Screens and Buttons Displayed You can register or change the services and buttons displayed on the touch screen. You can customize the following screens: Note • The following screens and buttons may have been changed by the system administrator. Use the machine according to the changes that have been made.
Page 76: About The Services Home Screen
2 Product Overview About the Services Home Screen This section describes the fields and buttons on the Services Home screen, which is displayed by pressing the <Services Home> button. Login information field Message field Additional feature buttons Service buttons Next page * WSD stands for Web Services on Devices.
Page 77: Touch Screen
About the Services Home Screen Login Information Field Select this field in the upper right corner of the touch screen to display the User ID entry screen for entering the System Administration mode, the Authentication mode, or the Accounting mode. When a user is authenticated, the login information is displayed in this field.
Page 78 2 Product Overview Stored Programming is a service that allows you to store settings that you expect to use frequently and call them with a single button operation. For more information, refer to "Stored Programming" (P.373). Network Scanning (ApeosPort Series Models only) You can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server, and others.
Page 79 About the Services Home Screen Store to WSD You can scan documents set on the machine and save the scanned data by operating from a computer on the network. Also, you can save the scanned data to a computer on the network.
Page 80: Print Mode
2 Product Overview For more information, refer to "4 Machine Status" > "Machine Information" > "Fax Receiving Mode" in the Administrator Guide. Print Mode You can register a print mode and change its settings. For more information, refer to "4 Machine Status" > "Machine Information" > "Print Mode" in the Administrator Guide.
Page 81: Touch Screen
Touch Screen Touch Screen On the touch screen of the machine, you can switch pages and scroll a list by the following operations. Note • You can set whether to enable flick and double-tap or not. For more information, refer to "5 Tools" > "Common Service Settings"...
Page 82 2 Product Overview Tap the touch screen to switch the thumbnail bar to be displayed or not to be. Double-tap a previewed image to enlarge the image.
Page 83: Entering Text
Entering Text Entering Text During operations, a screen for entering text sometimes appears. The following describes how to enter text. You can enter the following characters: numerals, alphabets, and symbols. Item Description Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the lowercase letters, select [Shift] again.
Page 84: Installing The Tray Attachment On The Finisher-B1
2 Product Overview Installing the Tray Attachment on the Finisher-B1 Setting the tray attachment on the finisher tray may help you deliver and stack A4 and B5 sheets without staples more neatly on the finisher tray of Finisher-B1. Remove the tray attachment from the rear of the finisher tray.
Page 85: Copy
3 Copy This chapter describes the basic operation and features for the Copy service. Copying Procedure ........................86 Operations during Copying....................... 92 Simple Copy ............................ 95 Copy ..............................100 Image Quality ..........................112 Layout Adjustment........................118 Output Format ..........................131 Job Assembly ..........................
Page 86: Copying Procedure
3 Copy Copying Procedure This section describes the basic copy procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ................................86 Step 2 Selecting Features ................................88 Step 3 Entering a Quantity................................89 Step 4 Starting the Copy Job ...............................90 Step 5 Confirming the Copy Job in Job Status.........................91 Step 1 Loading Documents The following two methods are available to load documents:...
Page 87: Document Glass
Copying Procedure Remove any paper clips and staples before loading a document. Load the document face up (when the Confirmation indicator document is 2-sided, load the front side up) in the center of the document feeder. Note • The Confirmation indicator lights up when the document is loaded correctly.
Page 88: Step 2 Selecting Features
3 Copy Open the document cover. Important • Make sure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.
Page 89: Step 3 Entering A Quantity
Copying Procedure Select [Copy]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and configure features as necessary. The following shows the reference section for each tab. "Copy" (P.100) "Image Quality" (P.112) "Layout Adjustment"...
Page 90: Step 4 Starting The Copy Job
3 Copy If you have entered an incorrect value, press the <C (Clear)> button and then enter the correct value. <C (Clear)> button Step 4 Starting the Copy Job Press the <Start> button. Important • If the document has been loaded in the document feeder, do not hold down the document while it is being conveyed.
Page 91: Step 5 Confirming The Copy Job In Job Status
Copying Procedure Load the next document. Press the <Start> button. If you have more documents, repeat steps 3 and 4. When all documents have been scanned, select [Last Original]. Step 5 Confirming the Copy Job in Job Status If copies are not output after you start the copy job, the job may be in pending status. Use the following procedure to confirm the job status.
Page 92: Operations During Copying
3 Copy Operations during Copying This section describes available operations during copying. The following shows the reference section for each operation. Stopping the Copy Job...................................92 Changing the Number of Copies..............................93 Interrupting the Copy Job ................................94 Stopping the Copy Job To cancel a copy job in progress, use the following procedure. Press either the <Stop>...
Page 93: Changing The Number Of Copies
Operations during Copying Select the job to cancel. Note • Select [ ] to return to the previous screen or ] to move to the next screen. • Drag or flick to scroll the list to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 94: Interrupting The Copy Job
3 Copy Select [Change Quantity]. Specify the number of copy sets with the numeric keypad. The new quantity must include the number of copies that have already been printed. You cannot enter a number less than the number of copies that have already been printed. Press the <Start>...
Page 95: Simple Copy
Simple Copy Simple Copy You can select [Copy] or [Simple Copy] on the Services Home screen to set the features for the Copy service. This section describes the features you can select on the [Simple Copy] screen. [Simple Copy] allows you to use only basic features to easily copy documents. The following shows the reference section for each feature.
Page 96: Reduce/Enlarge (Making Enlarged/Reduced Copies)
3 Copy Select a paper tray to be used. Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio. Note • This cannot be selected together with [Auto %] under [Reduce/Enlarge]. Tray 1, Tray 2 - 4 Allows you to directly select the desired tray.
Page 97: Sided Copying (Making 2 Sided Copies)
Simple Copy Select a copy ratio. 100% Copies at the same image size as the original document. Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note •...
Page 98: Lighten/Darken (Adjusting The Copy Density)
3 Copy In that case, change a level from the five levels which is used for the machine to recognize color. For more information, refer to "5 Tools" > "Common Service Settings" > "Image Quality Adjustment" > "Image Quality" > "Output Color Recognition" in the Administrator Guide. Color Copies in full color.
Page 99: Staple
Simple Copy Select [2 Pages per Side]. 1 Staple This feature allows you to select whether to staple copied outputs at the top left corner. The number of sheets that can be stapled is 2 - 50 (when 80 gsm paper is used). Available paper types are: Bond, Plain, Recycled, Plain Reload, Lightweight, Heavyweight, Heavyweight Reload, Extra Heavyweight (170 - 220 gsm), Extra Heavyweight (170 - 220 gsm) Reload, Gloss...
Page 100: Copy
3 Copy Copy You can select [Copy] or [Simple Copy] on the Services Home screen to set the features for the Copy service. This section describes the features you can select on the [Copy] screen. The following shows the reference section for each feature. Reduce/Enlarge (Making Enlarged/Reduced Copies)......................
Page 101: Step 1 Loading Documents
Copy Ratios (3rd and 4th buttons) Displays preset copy ratios. You can change the copy ratio associated with each button. For information on the settings, refer to "5 Tools" > "Copy Service Settings" > "Preset Buttons" > "Reduce/Enlarge - Button 3 - 4" in the Administrator Guide. More Displays the [Reduce/Enlarge] screen on which you can set [Proportional %], [Independent X - Y%], and [Calculator %].
Page 102 3 Copy Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note • This cannot be selected together with [Auto Select] under [Paper Supply]. Preset ratios Select from the preset ratios.
Page 103: Paper Supply (Selecting The Paper For Copying)
Copy If you specify both the original document size and the desired copy size, the copy ratios for the length and width are calculated automatically in the range from 25 to 400% according to the values that you entered. Note •...
Page 104 3 Copy More Displays the [Paper Supply] screen. Refer to "[Paper Supply] Screen" (P.104). Checking the Remaining Amount of Paper in a Tray The icons displayed in a tray allows you to check the remaining amount of paper loaded in the tray.
Page 105: Adjust Paper Curl
Copy For information on how to set [Paper Color], refer to "5 Tools" > "Common Service Settings" > "Paper Tray Settings" > "Paper Tray Attributes" in the Administrator Guide. Size Detection Displays how the machine detects a paper size. Note •...
Page 106: Output Color (Selecting The Color For Copying)
3 Copy Select a paper size and a paper type. Note • Select [ ] to return to the previous screen or ] to move to the next screen. • Drag or flick to scroll the list to switch the screen to be displayed.
Page 107 Copy For more information, refer to "5 Tools" > "Common Service Settings" > "Image Quality Adjustment" > "Image Quality" > "Output Color Recognition" in the Administrator Guide. Color Copies in full color. Black & White Copies in black and white regardless of the colors in the original document. Dual Color Red/Black Copies color documents using two colors.
Page 108 3 Copy Displays the [Source Color] screen on which you can select one or more colors from your document to define them as source colors. Refer to "[Source Color] Screen" (P.108). Target Area Color Displays the [Target Area Color] screen on which you can select the target color to be used in place of the selected source colors.
Page 109 Copy [Target Area Color] Screen This screen allows you to select the target color to be used in place of the source colors specified in [Source Color]. You can select one color from seven preset and six custom options. For information on how to set custom colors, refer to "5 Tools" > "Copy Service Settings" > "Custom Colors" in the Administrator Guide.
Page 110: Sided Copying (Making 2 Sided Copies)
3 Copy Select any color. [Output Color - Color] Screen This screen allows you to specify the color to be used for single-color copying regardless of the colors in the original document. You can select one color from six preset and six custom options for [Single Color]. For information on how to set custom colors, refer to "5 Tools"...
Page 111: Pages Per Side (Copying Multiple Pages Onto One Sheet)
Copy Pages per Side (Copying Multiple Pages onto One Sheet) This feature is the same as [Pages per Side] on the [Output Format] screen. For more information, refer to "Pages per Side (Copying Multiple Pages onto One Sheet)" (P.136). Lighten/Darken (Adjusting the Copy Density) This feature allows you to select a copy-density level from seven levels.
Page 112: Image Quality
3 Copy Image Quality The section describes the features you can select on the [Image Quality] screen. The following shows the reference section for each feature. Original Type (Selecting the Document Type)........................112 Image Options (Adjusting Copy Density/Sharpness/Saturation of Images)..............113 Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast)........
Page 113: Image Options (Adjusting Copy Density/Sharpness/Saturation Of Images)
Image Quality appropriate image quality for each area. To process photo areas, select the photo type from [Printed Original], [Photograph], and [Photocopied Original]. Printed Original Select this option when the document contains printed photos, such as a brochure. Photograph Select this option when the document contains pasted photos. This option prevents the copy from being reproduced bluish.
Page 114: Image Enhancement
3 Copy Adjust options. Lighten/Darken Allows you to select from seven copy density levels between [Lighten] and [Darken]. Selecting an upper cell on the bar makes the copy density lighter, and selecting a lower cell makes darker. Sharpness Allows you to select from five sharpness levels between [Sharpen] and [Soften]. Selecting an upper cell on the bar makes the contours of images sharper, and selecting a lower cell makes softer.
Page 115: Color Effects (Selecting An Image Quality)
Image Quality Contrast Auto Contrast Automatically adjusts the brightness and hue of the original document to sharpen the image. Note • [Auto Contrast] is not available when you use the document feeder. Manual Contrast Allows you to select from the five levels between [More] and [Less]. Selecting an upper cell on the bar makes the difference between light and dark areas greater;...
Page 116: Color Balance (Adjusting Color Balance)
3 Copy Shadow Suppression Suppresses the colors on the reverse side of the original document from being reproduced in the copy. Color Balance (Adjusting Color Balance) This feature allows you to adjust the color balance of the four CMYK toner colors (cyan, magenta, yellow and black).
Page 117: Color Shift (Adjusting The Color Tone)
Image Quality Midtones Allows you to adjust the color strength of medium-density areas. Example: If medium-density yellow is printed lighter, adjust the color strength in the plus (+) direction under [Yellow Balance] > [Midtones]. Shadows Allows you to adjust the color strength of high-density areas. Example: If high-density yellow is printed lighter, adjust the color strength in the plus (+) direction under [Yellow Balance] >...
Page 118: Layout Adjustment
3 Copy Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies)..........................119 Book Copying (Copying Facing Pages onto Separate Sheets)..................121 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages)..................
Page 119 Layout Adjustment Select [2 Sided Copying]. Select any option. 1 Sided Makes a copy of a 1-sided document on one side of paper. 2 Sided Makes a copy of a 1-sided document on both sides of paper. Select this option when you copy 1-sided documents on both sides of paper. 2 Sided Makes a copy of a 2-sided document on both sides of paper.
Page 120: Book Copying (Copying Facing Pages Onto Separate Sheets)
3 Copy Select this option when placing the top edge of the document against the top side of the document glass or document feeder. Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder.
Page 121: Sided Book Copying (Making 2 Sided Copies Of Facing
Layout Adjustment Top Page then Bottom Copies the top page and then the bottom page of facing pages. Both Pages Copies both pages in page order. Left Page Only Copies the left page only. You can select this option when [Left Page then Right] or [Right Page then Left] is selected.
Page 122: Original Size (Specifying The Scan Size For The Document)
3 Copy Select any option. Disables this feature. Left Page then Right Scans the left page and then the right page of facing pages, to make 2-sided copies. Right Page then Left Scans the right page and then the left page of facing pages, to make 2-sided copies. Top Page then Bottom Scans the top page and then the bottom page of facing pages, to make 2-sided copies.
Page 123: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
Layout Adjustment Select [Original Size]. Select the size of the document. If you select a non-standard size, specify values for the X and Y directions. Auto Detect Detects the document size automatically. The following table shows the document sizes that can be detected automatically. Document Feeder Document Glass B5, B5 , B4, A5, A5 , A4,...
Page 124: Edge Erase (Erasing Edges And Margin Shadows Of The Document)
3 Copy Important • Load documents in landscape orientation. However, always load A5 documents in portrait orientation. • When loading B5 documents together with A3 documents loaded in landscape orientation or A4 documents loaded in portrait orientation, load B5 documents in portrait orientation. •...
Page 125 Layout Adjustment • The binding shift specified in [Booklet Creation] will not affect the edge erase amounts. • If the original document is placed on the document glass and [1 2 Sided] is selected when using 2 Sided Copying feature, symmetrical edge erase amounts on both sides are not applied to output even if [Individual Edges] is specified and [Mirror Side 1] is selected as [2 Sided Original - Side 2] option.
Page 126: Image Shift (Adjusting The Image Position)
3 Copy Center Erases the shadow in the center of facing pages of a bound document or a booklet. You can set the binding erase width in the range from 0 to 50 mm in 1mm increments. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.
Page 127 Layout Adjustment Margin Shift Allows you to specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments. Side 1 Displays the [Image Shift - Side 1] screen. Refer to "[Image Shift - Side 1] Screen"...
Page 128: Invert Image (Making Reversed Copies Of Images)
3 Copy [Image Shift - Side 2] Screen This screen allows you to set the image shift for Side 2. Select any option. Does not shift the position of document image. Auto Center Shifts document images so that they are placed in the center of paper.
Page 129: Original Orientation (Specifying The Orientation Of Loaded Documents)
Layout Adjustment Original Orientation (Specifying the Orientation of Loaded Documents) This feature allows you to specify the orientation of a document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 130 3 Copy On during Auto Automatically rotates document images so that the orientation of the images matches that of the paper only when [Auto %] is selected in [Reduce/Enlarge], or when [Auto Select] is selected in [Paper Supply]. Rotation Direction Displays the [Image Rotation - Rotation Direction] screen.
Page 131: Output Format
Output Format Output Format This section describes the features you can select on the [Output Format] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies) ..........................132 Booklet Creation (Creating a Bound Booklet)........................133 Covers (Attaching Covers to Copies) ............................136 Pages per Side (Copying Multiple Pages onto One Sheet)....................137 Poster (Making Enlarged Copies Spread over Multiple Sheets)..................138...
Page 132: Booklet Creation (Creating A Bound Booklet)
3 Copy Booklet Creation (Creating a Bound Booklet) This feature lays out pages so that booklets are formed when the output sheets are folded in half. You can also set the binding shift and attach a cover when making booklets. When the Booklet Maker Unit for Finisher-B1 (optional) is installed, you can also crease the output sheets in half, or staple the creased output sheets.
Page 133 Output Format Covers You can attach covers to a booklet. No cover is attached. Blank Cover A blank sheet of paper is attached as the cover. Print on Both The first and second pages of the document are copied on both sides of the cover. 1 Sided Covers Print Outside The first and the last pages of the document is copied on the front side of the cover.
Page 134 3 Copy Use [+] and [-] or the numeric keypad to specify a binding shift value. [Booklet Creation - Divide Output] Screen When you have a large number of originals, the originals are divided to create subsets to reduce the thickness of each booklet. The machine folds copies in half, and piles them up to form a booklet.
Page 135: Covers (Attaching Covers To Copies)
Output Format Covers (Attaching Covers to Copies) This feature allows you to attach covers to copies. You can use different types of paper (such as colored paper and heavyweight paper) as the front and back covers of copies. Important • When you select this feature, if the number of pages scanned by the machine exceeds the maximum, the machine will not print the already-scanned data.
Page 136: Pages Per Side (Copying Multiple Pages Onto One Sheet)
3 Copy Paper Supply Displays the [Covers - Paper Supply] screen. Select a tray to be used. Front Cover Tray Select the tray used for front covers. Back Cover Tray Select the tray used for back covers. Main Body Tray Select the tray used for the body pages of the document.
Page 137: Poster (Making Enlarged Copies Spread Over Multiple Sheets)
Output Format Select any option. Disables this feature. 2 Pages Copies two document pages onto one side of a single sheet of paper. 4 Pages Copies four document pages onto one side of a single sheet of paper. 8 Pages Copies eight document pages onto one side of a single sheet of paper.
Page 138: Repeat Image (Making Multiple Copies On One Sheet)
3 Copy Select any option. No enlarged copies are made. Output Size Allows you to select the paper size. Enlargement % Refer to "Repeat Image (Making Multiple Copies on One Sheet)" (P.138). Paper Supply Displays the [Paper Supply] screen. Select the paper tray to be used. Note •...
Page 139: Annotations (Adding A Comment/A Date/Page Numbers To Copies)
Output Format Select any option. Disables this feature. Auto Repeat Automatically determines the number of the repeated copies according to the document size, paper size, and copy ratio, and then repeatedly copies the document image onto the paper. Note • Copies cannot be made when the document image is larger than the specified paper size. Variable Repeat Allows you to specify how many copies to place along each of the long and short edges of paper.
Page 140 3 Copy Select any option. Comment Displays the [Comment] screen. Refer to "[Comment] Screen" (P.140). Date Displays the [Date] screen. Refer to "[Date] Screen" (P.141). Page Numbers Displays the [Page Numbers] screen. Refer to "[Page Numbers] Screen" (P.141). Bates Stamp Displays the [Bates Stamp] screen.
Page 141 Output Format Position Displays the [Comment - Position] screen. You can select a comment position from nine options. For side 2 of copy sheets, you can select [Same as Side 1] or [Mirror Side 1]. Format & Style Displays the [Comment - Format & Style] screen. You can select a font size from three options, or can directly specify the size in the range from 6 to 64 points in 1 point increments.
Page 142 3 Copy Style 1, 2, 3 Adds page numbers only. -1-, -2-, -3- Adds page numbers, and hyphens before and after each page number. (Example: -1-) Page 1, Page 2, Page 3 Adds page numbers, and the text "Page" before each page number. (Example: Page 1, Page 2) 1/N, 2/N, 3/N Adds page numbers, and the total number of pages to the right of each page number.
Page 143 Output Format Select any option. All Pages Adds page numbers to all copy pages. Starting Page Number Allows you to specify the start page to add a page number, in the range from 1 to 999. Note • Use [+] and [-], or the numeric keypad to enter the start page number. Ending Page Number Allows you to specify the end page to add a page number, in the range from 1 to 999.
Page 144: Watermark (Printing Control Numbers On The Background Of Copies)
3 Copy Refer to "[Apply Bates Stamp To] Screen" (P.144). Position Displays the [Bates Stamp - Position] screen. You can select a prefix and page-number position from six options. For side 2 of copy sheets, you can select [Same as Side 1] or [Mirror Side 1]. Font Size Displays the [Bates Stamp - Font Size] screen.
Page 145 Output Format If you set "1" as the starting number, "1" is printed on each page of the first copy set and "2" is printed on each page of the second set. To prevent, for instance, the duplication of confidential documents that are to be distributed at a conference, you can use this feature to add sequential numbers to the copies, and associate the numbers with the conference members.
Page 146 3 Copy Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 147: Secure Watermark (Managing Document Security)
The digital code enables you to analyze "when", "from which machine", and "by whom" the document was output. Important • This feature is only supported on Fuji Xerox manufactured machines that are compatible to Secure Watermark.
Page 148 3 Copy • The Watermark and Secure Watermark features cannot be used simultaneously. Note • To analyze digital codes, an application, ApeosWare Secure Watermark Analyzer (sold separately), is required. For information on how to use ApeosWare Secure Watermark Analyzer, refer to the documentation provided with the application.
Page 149: Folding (Outputting Bi-Folded/Tri-Folded Paper)
Output Format Allows you to specify text from three preset texts, or text registered in the System Settings. For information on how to register text, refer to "5 Tools" > "Common Service Settings" > "Secure Watermark" > "Secure Watermark Effect" > "Custom Secure Watermark 1 to 3" in the Administrator Guide. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.
Page 150: Preset Repeat Image (Making Multiple Copies On A Single Sheet)
3 Copy C Fold Folds copies in half. printing surface comes inside printing surface comes outside Single Fold Folds copies in half. Single Fold (Creased) This option is displayed when the Booklet Maker Unit for Finisher-B1 (optional) is installed. Image Position Image Inside Fold Folds copies so that the image is printed inside after you select [Z Fold], [C Fold], or [Single Fold].
Page 151: Transparency Options (Inserting Blank Sheets Between Transparencies)
Output Format Select any option. Disables this feature. 2 Times Makes two copies of the document image on a single sheet of paper. 4 Times Makes four copies of the document image on a single sheet of paper. 8 Times Makes eight copies of the document image on a single sheet of paper.
Page 152: Copy Output (Specifying Finishing Options)
3 Copy Select [More] to display the [Paper Supply - Transparency] screen on which you can select a tray. Note • When you use the bypass tray, select [Bypass] on the [Paper Supply - Transparency ] screen. Select an option other than [Auto Detect] for [Paper Size] on the [Tray 5] screen. •...
Page 153 Output Format If the Folder Unit CD1 (optional) is installed, the output can be Z-folded. CAUTION Waste staples may come out with output paper. Be careful not to get injured by the staples. Do not staple punched holes of paper. Sharp points of a staple may cause injuries. Select [Copy Output].
Page 154 3 Copy Bond, Plain, Recycled, Plain Reload, Lightweight, Heavyweight, Heavyweight Reload, Extra Heavyweight, Extra Heavyweight Reload, Punched, Gloss, Gloss Reload, Heavyweight Gloss, Heavyweight Gloss Reload, and Custom Paper 1 to 5. C3 Finisher/C3 Finisher with Booklet Maker Bond, Plain, Recycled, Plain Reload, Lightweight, Heavyweight, Heavyweight Reload, Extra Heavyweight, Extra Heavyweight Reload, Punched, Gloss, Gloss Reload, Heavyweight Gloss, Heavyweight Gloss Reload, and Custom Paper 1 to 5.
Page 155 Output Format Paper Size and Stapling Position Finisher-A1 1 Staple 1 Top Right A4 , B5 , 7.25 x 10.5" , 8.5 x 11" , A4, A3, B4, 8.5 x 11", 8.5 x 13", 8.5 x 14", 11 x 17", 8K Finisher-B1 1 Staple 1 Top Right...
Page 156: Id Card Copy (Copying Both Sides Of An Id Card)
3 Copy * : The staple orientation displayed on the touch screen differs from the actual staple orientation. Outputs are stapled in the orientation shown in the above table. Paper Size and Punching Position (Finisher-B1, C3 Finisher, C3 Finisher with Booklet Maker) Finisher-B1 and C3 Finisher - 2 holes 2 Holes...
Page 157 Output Format Original document Original orientation Copied output Front side Front side Back side Back side Specify the orientation of the document in [Original Orientation] on the [Layout Adjustment] screen. Place the document slightly away from the top left corner of the document glass, and close the document glass.
Page 158: Job Assembly
3 Copy Job Assembly This section describes the features you can select on the [Job Assembly] screen. The following shows the reference section for each feature. Build Job (Processing Documents Scanned with Different Settings as One Job)............159 Sample Job (Checking the Finished Output of the Copy) ....................163 Combine Original Sets (Adding Originals)..........................
Page 159: Booklet Creation (Creating A Bound Booklet)
Job Assembly Build Job is not applied. Build Job is applied. The feature buttons appear. Specify any option if necessary. Important • The features selected here cannot be canceled or changed while the machine executes a copy job. For information on features available in Build Job, refer to "Features that can be set in Build Job" (P.159). Features that can be set in Build Job Copy Output For more information, refer to "Copy Output (Specifying Finishing Options)"...
Page 160: Job Assembly
3 Copy When using a stored program for Build Job While the machine makes copies using the Build Job feature, you can use a stored program. 1) Select [Change Settings]. 2) Select the [Job Assembly] tab. 3) Select [Stored Programming]. 4) Select the number of the stored program that contains the features you want to use.
Page 161 Job Assembly [Segment Separators] Screen This screen allows you to insert a sheet of paper as a separator in between each stack of documents. You can specify the number of separators to insert in the range from 1 to 99 as necessary.
Page 162: Sample Job (Checking The Finished Output Of The Copy)
3 Copy documents separately under different separator settings, the single-sheet document is copied onto a separator, and the first page (or first two pages) of the multiple sheet documents is copied onto another separator. Segment Separator Tray Allows you to select the tray, which is loaded with paper to be used as a separator. When [Bypass] is selected, the [Tray 5] screen is displayed.
Page 163: Combine Original Sets (Adding Originals)
Job Assembly Change Settings Displays the [Change Settings] screen. To cancel the settings you have made, deselect the check box for the feature you want to cancel. Delete The remaining copies are canceled. Start The remaining copies are made. Note •...
Page 164: Delete Outside/Delete Inside (Deleting Outside Or Inside Of The Selected Area)
3 Copy Select this option when placing the top edge of the document against the left side of the document glass or document feeder. [Copy] Screen When Combine Original Sets is in Progress The [Copy] screen is displayed when copying starts.
Page 165 Job Assembly Area Settings Displays the [Delete Outside/Delete Inside - Area 1 (Area 2 or Area 3)] screen. You can specify up to three areas. Refer to "[Delete Outside/Delete Inside - Area 1 (Area 2 or Area 3)] Screen" (P.165). Originals When the original document is a 2-sided document, specify from which side the specified area is to be deleted.
Page 166: Stored Programming (Calling A Stored Program For Build Job)
3 Copy Clear Area 1 (Area 2 or Area 3) Clears all the values set for Area 1 (Area 2 or Area 3). Stored Programming (Calling a Stored Program for Build Job) This feature allows you to call a stored program for Build Job. This feature is the same as "8 Stored Programming"...
Page 167 Job Assembly...
Page 168 3 Copy...
Page 169: Fax
4 Fax This chapter describes the basic operations and features for the Fax services. Note • LINE 2 (Line 2), LINE 3 (Line 3), and SIP are optional. • The Fax services are not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 170: Fax Procedure
4 Fax Fax Procedure This section describes the basic fax procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ............................... 168 Step 2 Selecting Features ................................170 Step 3 Specifying Destinations..............................171 Step 4 Starting the Fax Job ............................... 173 Step 5 Confirming the Fax Job in Job Status ........................
Page 171 Fax Procedure Important • To avoid paper jams, use the document glass for folded or wrinkled documents, cut-and-pasted documents, curled paper, or back carbon paper. • When Duplex Automatic Document Feeder B1-C is installed, the lightweight paper of 38 - 49 gsm cannot be scanned 2 sided.
Page 172: Step 2 Selecting Features
4 Fax Open the document cover. Important • Ensure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.
Page 173: Step 3 Specifying Destinations
Fax Procedure Select [Fax/Internet Fax]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and select a feature as necessary. When you press the <Energy Saver> button while configuring the features, you can select whether to enable the 2 Sided (Skip Blank Pages) feature.
Page 174 4 Fax * : There are two ways in which address numbers and stored programs are assigned to the one touch buttons. Select either of the following: [Type 1] The buttons 1 to 70 are used for address numbers and they correspond to the registered address numbers 0001 to 0070, while the buttons M01 and M02 are used for stored programs and they correspond to the registered stored programs 1 and 2.
Page 175: Step 4 Starting The Fax Job
Fax Procedure For information on how to specify a fax number using the Address Book, refer to "Specifying a Destination Using the Address Book" (P.200). For information on how to specify a fax number using the speed dialing, refer to "Speed Dialing (Specifying a Destination Using an Address Number)"...
Page 176: Step 5 Confirming The Fax Job In Job Status
4 Fax Load the next document. Press the <Start> button. If you have more documents, repeat steps 3 and 4. When all documents have been scanned, select [Last Original]. Step 5 Confirming the Fax Job in Job Status The following describes how to confirm the status of a fax job. Press the <Job Status>...
Page 177: Operations During Faxing
Operations during Faxing Operations during Faxing This section describes the available operations during faxing. The following shows the reference section for each operation. Stopping the Fax Job...................................175 Previewing the Read Images during a Fax job........................176 Changing the Scan Settings ..............................178 Stopping the Fax Job To cancel scanning a fax document, use the following procedure.
Page 178: Previewing The Read Images During A Fax Job
4 Fax Select the job to cancel. Note • Select [ ] to return to the previous screen or ] to move to the next screen. • Drag or flick to scroll the list to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 179 Operations during Faxing Select any option. (Thumbnailed view) A previewed image is displayed in a thumbnailed view. In the thumbnailed view, the following operations are available: Drag or flick the touch screen up and down to switch pages. Tap the touch screen to move to page view. Note •...
Page 180: Changing The Scan Settings
4 Fax When the slider is displayed. When the thumbnailed bar is displayed. In the enlarged view, the following operations are available: Drag or flick the enlarged image side to side or up and down to move the position to be displayed.
Page 181 Operations during Faxing Select [Change Settings]. Set [Resolution], [Original Size], and [Lighten/ Darken]. For each setting, refer to "Resolution (Specifying the Scanning Resolution)" (P.216), "Original Size (Specifying the Scan Size for the Original)" (P.217), or "Lighten/Darken (Adjusting Fax Density)" (P.213). Select [Save].
Page 182: About Internet Fax
4 Fax About Internet Fax Unlike general fax communications using public phone lines, Internet Fax uses corporate intranets and the Internet to send or receive scanned documents as e-mail attachments. Because Internet Fax uses existing corporate intranets and the Internet, the transmission is less expensive than general fax transmission.
Page 183 About Internet Fax Using the Broadcast Send feature You can send an Internet fax to multiple destinations by specifying multiple e-mail addresses. Also, you can mix regular fax recipients and Internet Fax recipients to send a broadcast transmission for fax and Internet Fax. Note •...
Page 184: Sending Internet Fax
4 Fax Priority Send Delay Start Cover Page Recipient Print Sets F Code Remote Folder Remote Polling Manual Send Relay Broadcast Sorting received faxes by folder (Folder Selector) Direct Fax If you are using the fax gateway feature, you can set Starting Rate and F Code. For more information on the fax gateway feature, refer to "Sending Internet Fax to regular fax machines via a relay station"...
Page 185: Receiving Internet Fax
About Internet Fax Note • You can use address numbers, one touch buttons, group dial numbers, or the Address Book to specify e-mail addresses. For more information, refer to "Speed Dialing (Specifying a Destination Using an Address Number)" (P.205), "Specifying a Destination Using a One Touch Button" (P.208), and "Specifying a Destination Using the Address Book"...
Page 186: Useful Features
4 Fax If an unsupported attachment file is received, the file is deleted. You can confirm the error in a Job History Report. When the folder number is not registered If the specified folder is not registered, the received data is deleted. You can confirm the cause of the problem in a Job History Report.
Page 187 About Internet Fax Example Folder number (Enter the digits of the folder number to match those of the recipient) Host name of the receiving machine myhost Domain name of the receiving machine example.com Important • If the hard disk of the machine becomes full during Internet Fax transmission, the transmission is canceled and the document data is deleted.
Page 188 4 Fax Forwarding Files Stored in a Folder You can automatically forward faxes stored in a folder, as e-mail attachments. Faxes sent to folders using the fax signal method (proprietary communication procedures), F Code method, or DTMF method, and faxes stored in folders by the Folder Selector feature can be forwarded as e-mail attachments.
Page 189: About Ip Fax (Sip)
About IP Fax (SIP) About IP Fax (SIP) IP Fax (SIP) refers to the process of sending and receiving faxes using an IP Network in a corporate intranets. The process is compliant with the T.38, an ITU recommendation. Because IP Fax (SIP) uses existing corporate intranets, the transmission is less expensive than G3 fax transmission using public telephone network.
Page 190: Ip Fax (Sip) Features
4 Fax IP Fax (SIP) Device Only IP Fax (SIP) devices communicate with each other directly, using IP network (Intranet). The SIP device address of the communication target shall be designated as an IP Fax (SIP) between the IP Fax (SIP) devices. For example, 1111@192.0.2.1 (address of the SIP device). SIP Server Installed IP Fax (SIP) devices communicate via a SIP server, using an IP network (Intranet).
Page 191 About IP Fax (SIP) Communication with regular fax machines When a VoIP gateway is installed and configured for IP Fax (SIP), you can have fax communication with G3 fax machines connected to the public telephone network. Note • For the configuration of a VoIP gateway, check with your network administrator. •...
Page 192: Feature Comparison With Regular Fax
4 Fax Feature Comparison with Regular Fax The feature comparison between the IP Fax (SIP) and the regular fax is as follows: IP Fax (SIP) Features Regular fax IP Fax (SIP) SIP server VoIP Gateway only Redial List Relay Broadcast Local Name Starting Rate Priority Send...
Page 193: Receiving Ip Fax (Sip)
About IP Fax (SIP) Select [IP Fax (SIP)] from the options for fax type. Configure features as necessary. For available features, refer to "Fax/Internet Fax" (P.199). Specify a recipient. Example: Telephone number: 0312345678 SIP user name: 1111 SIP device address: 1111@192.0.2.1 Important •...
Page 194: About Server Fax
4 Fax About Server Fax If your machine supports the Scan service, installing the Server Fax Kit (optional) allows you to use the Fax service of a Server Fax server. When your machine does not support the Fax service and supports the Server Fax service only, the Server Fax service will be enabled automatically.
Page 195 About Server Fax Features Unavailable for Sending Server Fax The following features are available for regular faxes, but are not available for server faxes. Screen Features Resolution Transmission Options Priority Send Cover Page Recipient Print Sets Remote Folder F Code More Options Remote Polling Store for Polling...
Page 196: Simple Fax
4 Fax Simple Fax You can select [Fax/Internet Fax] or [Simple Fax] on the Services Home screen to set the features for the Fax service. This section describes the features you can select on the [Simple Fax] screen. [Simple Fax] allows you to use only basic features to easily send faxes.
Page 197: Speed Dialing (Specifying A Destination Using An Address Number)
Simple Fax Press the <Start> button. <Start> button Speed Dialing (Specifying a Destination Using an Address Number) You can use address numbers to specify recipients. Register the address numbers for speed dialing in advance. When you specify address numbers, confirm that the corresponding fax numbers are correctly registered on the machine. For information on how to register address numbers, refer to "5 Tools"...
Page 198: Specifying A Destination Using A One Touch Button
4 Fax Specifying a Destination Using a One Touch Button You can use the one touch buttons to specify recipients. One touch buttons correspond to the address numbers from 0001 to 0070, or 0001 to 0060. For example, when the number you want to dial is registered to the address number 0001, press one touch button <1>.
Page 199: Resolution (Specifying The Scanning Resolution)
Simple Fax Check [Preview]. Preview the read images while reading the next job. Resolution (Specifying the Scanning Resolution) You can set the resolution for the documents to be scanned. Note • The machine scans a document at the specified resolution, but if the recipient's machine does not support the resolution, the machine automatically changes the resolution to one supported by the recipient's machine and there is a corresponding loss in quality.
Page 200: Sided Scanning (Transmitting 2-Sided Originals)
4 Fax Select [Original Type]. Text Select this option when transmitting a document that contains only text. Photo & Text Select this option when transmitting a document that contains both text and photos. The machine automatically distinguishes the text and photo areas and sets the appropriate image quality for each area of the document.
Page 201: Fax/Internet Fax
Fax/Internet Fax Fax/Internet Fax You can select [Fax/Internet Fax] or [Simple Fax] on the Services Home screen to set the features for the Fax service. This section describes the features you can select on the [Fax/Internet Fax] screen. The following shows the reference section for each feature. Internet Fax / Fax / IP Fax (SIP) (Selecting Internet Fax / Fax / IP Fax (SIP))..............199 + Add (Sending Faxes to Multiple Recipients) ........................200 Specifying a Destination Using the Address Book .......................200...
Page 202: Add (Sending Faxes To Multiple Recipients)
4 Fax Select [Fax], [IP Fax (SIP)], or [Internet Fax] from the drop-down menu. + Add (Sending Faxes to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation. There is no need to repeat the same operation for each recipient.
Page 203: Address Book (Specifying A Destination Using The Address Book [Type 1])
Fax/Internet Fax Address Book (Specifying a Destination Using the Address Book [Type 1]) The following describes how to specify a destination using the Address Book [Type 1]. Select [Address Book]. Select the item you want to set for the recipient. Important •...
Page 204 4 Fax You can specify the starting numbers of address numbers in the System Administration mode. For information on how to change the settings, refer to "5 Tools" > "Address Book Settings" > Fax Speed Dial Default" in the Administrator Guide. Go to Enter the desired speed dial number with the numeric keypad.
Page 205 Fax/Internet Fax Select a search target from the drop-down menu on the left. You can select [Name], [Fax Number], [Internet Fax Address], [IP Fax (SIP) Number] for a search target. Select an advanced search condition from the drop-down menu on the right. You can select [Begins With], [Ends With], [Contains], [Equals], or [Registered] for search entries of the Advanced Search.
Page 206: Address Book (Specifying A Destination Using The Address Book [Type 2])
4 Fax Search The search starts. The searched results are listed on the screen. Address Book (Specifying a Destination Using the Address Book [Type 2]) The following describes how to specify a destination using the Address Book [Type 2]. Select [Address Book]. Select the item you want to set for a recipient, and select [Add].
Page 207: Speed Dialing (Specifying A Destination Using An Address Number)
Fax/Internet Fax List all group entries Allows you to search for the pre-registered group dial numbers. Select [ ] to return to the previous screen or [ ] to move to the next screen. Drag or flick to scroll the list to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 208: Add New Address (Registering A Destination On The Address Book)
4 Fax When using wildcards for the last two digits The Number of Target How to Enter Wildcard Target Address Numbers Addresses 00** 0001 - 0099 01** 0100 - 0199 10** 1000 - 1099 When you specify address numbers, confirm that the corresponding fax numbers are correctly registered on the machine. For information on how to register address numbers, refer to "5 Tools"...
Page 209 Fax/Internet Fax Select a method to register a recipient. Enter a new recipient using the keyboard. Add From Redial Select a recipient to be registered from the Redial list. Note • This item does not appear on the screen when the Server Fax service is enabled. •...
Page 210: Specifying A Destination Using A One Touch Button
4 Fax Select [Next]. Note • To return to the previous screen, press the [Back] button. Select an item to set and set. The following items appear: Address Type Fax Number E-mail Address Name Index Extension / Outside Line Relay Station Setup Starting Rate Resolution Cover Page...
Page 211: Specifying A Destination Using The Keyboard Screen
Fax/Internet Fax • The Large Size Color UI (optional) does not support the one touch buttons. Press a one touch button. Confirm that the recipient (fax number) specified with the one touch button is displayed on the touch screen. Important • The one touch buttons have a sensor to detect which page of one touch buttons (1 - 24, 25 - 48, or 49 - M02) is currently opened.
Page 212: Specifying A Destination Using The Redial Feature
4 Fax Specifying a Destination Using the Redial Feature You can specify recipients using the Redial feature. Important • When transmission to a certain recipient is prohibited in the System Administration mode, the [Redial list] button cannot be used. Select [Redial List]. Select items you want to specify for a recipient, and select [Close].
Page 213 Fax/Internet Fax Select [Shift], and enter in the following format: "<", "port number", ">", "recipient’s telephone number". The following shows the corresponding lines to each port. <1>: Line 1 <2>: Line 2 <3>: Line 3 Example when using Line 1: <1>XXXXXXXXXX Specifying a line (port) using the drop down menu You can specify a line (port) using the drop down menu when you select [On] under [Display Fax Line Selection] on the [Tools] screen.
Page 214: Entering Specific Symbols
4 Fax Entering Specific Symbols When specifying a recipient, you can use the following features to enter specific symbols on the touch screen. Feature Button Function Input method Enter pause - or Used to enter a pause. Press the <Pause> button. <Pause>...
Page 215: Previewing The Read Images During A Fax/Internet Fax Job
Fax/Internet Fax Close Menu Hides the pop-up menu. [Details] Screen This screen allows you to confirm recipients. Starting Rate Allows you to select a communication mode according to the features of recipient. Previewing the Read Images during a Fax/Internet Fax Job You can preview the read images while reading the next job.
Page 216: Sided Scanning (Transmitting 2-Sided Originals)
4 Fax 2 Sided Scanning (Transmitting 2-sided Originals) You can scan a 1-sided or 2-sided document on one or both sides of paper for fax transmission. Note • The image on the back side of a 2-sided document is rotated so that it is placed in the same orientation as the image on the front side.
Page 217: Original Type (Selecting The Document Type)
Fax/Internet Fax • You can switch whether to enable [2 Sided (Skip Blank Pages)] by pressing the <Energy Saver> button while setting the fax features. • The level of accuracy in which the machine determines whether a page is blank or not differs depending on a document.
Page 218: Resolution (Specifying The Scanning Resolution)
4 Fax Resolution (Specifying the Scanning Resolution) You can set the resolution for the documents to be scanned. Note • The machine scans a document at the specified resolution, but if the recipient's machine does not support the resolution, the machine automatically changes the resolution to one supported by the recipient's machine and there is a corresponding loss in quality.
Page 219: Layout Adjustment
Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Scanning (Transmitting 2-sided Originals)......................217 Original Type (Selecting the Document Type)........................217 Resolution (Specifying the Scanning Resolution).........................217 Original Size (Specifying the Scan Size for the Original) ....................217 Mixed Size Originals (Scanning Different Size Documents Simultaneously)..............218 Book Faxing (Scanning Facing Pages onto Separate Sheets)...................219...
Page 220: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
4 Fax Use this feature when a document is a non-standard size, or when you want to scan a document at a size different from the original size. You also can add margins, or delete unwanted margins. You can change the default values for buttons other than [Auto Detect] in the System Administration mode. For information on how to change the default values, refer to "5 Tools"...
Page 221: Book Faxing (Scanning Facing Pages Onto Separate Sheets)
Layout Adjustment • The recommended document size combinations are A4 portrait and A3 landscape, or B5 portrait and B4 landscape. If another combination of document sizes is used, the documents can be fed at an angle and may not be scanned properly. Note •...
Page 222: Reduce/Enlarge (Specifying A Scan Ratio)
4 Fax Select [Book Faxing]. Select any option. Does not scan as a bound document. Left Page then Right Scans the left page and then the right page of facing pages. Right Page then Left Scans the right page and then the left page of facing pages. Top Page then Bottom Scans the top page and then the bottom page of facing pages.
Page 223: Stamp (Adding A Stamp When Scanning A Document)
Layout Adjustment Select [Reduce/Enlarge]. Select a preset ratio, or specify a value. Note • If a magnification is specified in [Reduce/ Enlarge], [Rotate 90 degrees] does not function. Variable % Specify a ratio in the range from 50 to 400% in 1% increments.
Page 224 4 Fax Select [Stamp]. Select [On]. No stamp is affixed. A stamp is affixed.
Page 225: Acknowledgement Report (Confirming Transmission Results)
Fax/Internet Fax Options Fax/Internet Fax Options This section describes the features you can select on the [Fax/Internet Fax Options] screen. The following shows the reference section for each feature. Acknowledgement Report (Confirming Transmission Results)..................223 Starting Rate (Selecting a Communication Mode)......................225 Priority Send/Delay Start (Specifying Send Priority/Send Time) ..................226 Transmission Header Text (Adding Sender Name and Phone Number to Faxes) ............228 Cover Page (Transmitting Documents With a Cover Page)....................228...
Page 226 4 Fax Note • The optional component is required to use the Read Receipts and Delivery Receipts features. For information, contact our Customer Support Center. • Read Receipts (MDN) and Delivery Receipts (DSN) are available when the recipient’s machine supports MDN and DSN, respectively. •...
Page 227: Starting Rate (Selecting A Communication Mode)
Fax/Internet Fax Options Starting Rate (Selecting a Communication Mode) You can select a communication mode based on the features of the remote machine. G3 is the international standard for facsimile transmissions established by the ITU-T. When you use speed dialing, one touch buttons, group dial number or address book to specify a recipient registered in an address number, the communication mode currently set to the address number is set and cannot be changed.
Page 228: Priority Send/Delay Start (Specifying Send Priority/Send Time)
4 Fax Select [Starting Rate]. Select [Forced 4800 bps], and then select [Save]. Enter the recipient fax number in the same manner as when you make an international call. The following is an example: Telephone Area code Country Fax number of the company ID code other party...
Page 229: Priority Send
Fax/Internet Fax Options Select any option. Priority Send Priority Send is not applied. Priority Send is applied. Note • If the Priority Send feature is selected during transmission, the fax will be sent after the current transmission ends. • In redial mode, the fax will be resent preferentially after the specified redial interval. •...
Page 230: Transmission Header Text (Adding Sender Name And Phone Number To Faxes)
4 Fax Transmission Header Text (Adding Sender Name and Phone Number to Faxes) The Transmission Header Text feature adds the start time, sender name, recipient name, G3 ID, and number of pages onto the transmitted document. This feature enables the recipient to confirm when and from whom the fax was sent. Important •...
Page 231 Fax/Internet Fax Options Select [Cover Page]. Select [Print Cover Page]. No cover page is added. Print Cover Page A cover page is added. Comments Displays the [Cover Page - Comments] screen. Refer to "[Cover Page - Comments] Screen" (P.229). [Cover Page - Comments] Screen This screen allows you to select comments to be added to the recipient and sender fields.
Page 232: Internet Fax Subject (Specifying The Internet Fax Subject)
4 Fax Number of Pages Prints the number of pages. Send Date and Time Prints the transmission date and time. Remarks Prints remarks when the document is sent using Broadcast, Folder, Relay Broadcast, or Redial Mode. Internet Fax Subject (Specifying the Internet Fax Subject) You can specify an Internet Fax subject.
Page 233: Recipient Print Sets (Printing Multiple Sets At The Remote Machine)
Fax/Internet Fax Options Select [Internet Fax Message]. Select any option. Delete Text Deletes the comment displayed on the screen. Keyboard Allows you to enter body text using the displayed keyboard. Up to 256 characters can be entered. You can also select [Add Comment] to select a registered comment and edit it. For information on how to enter characters, refer to "Entering Text"...
Page 234: Pages Per Side (Combining Multiple Pages Into One Sheet)
4 Fax Select any option. 1 Set The remote machine will output one set of the fax document. Multiple Sets Allows you to specify the number of print sets the remote machine will output, in the range from 2 to 99 in 1 set increments. Use [+] and [-] or the numeric keypad to specify the value. Pages per Side (Combining Multiple Pages into One Sheet) This feature allows you to send a fax by combining multiple pages of a document into one side of a single sheet of paper.
Page 235 Fax/Internet Fax Options Sending to Folder (Fax Signal Method) This feature allows you to send a file directly to a folder on the remote machine. The file can be printed on the remote machine. To use this feature, you need the folder number and passcode of the remote folder.
Page 236 4 Fax Secure Polling (Fax Signal Method) Select [More Options] tab to display the [More Options] screen. Select [Remote Polling]. Select [Poll a Remote Device]. Select [Save]. Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen, and select [ ] to display the next page.
Page 237: F Code (Using F Code Transmission)
Fax/Internet Fax Options Format for Auto Send (DTMF Method) Select [New Recipients] on the [Fax/Internet] screen to display the keyboard on the touch screen, and enter the destination and passcode in the following format. Folder number Telephone number Passcode of folder on remote machine remote machine...
Page 238 4 Fax Example of specifying a destination: F Code (sub-address) : 0 (to designate an F Code transmission) and the folder number of a folder on the remote machine Password (if set up) : The password of the remote folder Secure Polling (F Code Method) When a folder is set on a remote machine, you can perform secure polling for the folder by specifying its F code (sub-address) and password (if set up).
Page 239 Fax/Internet Fax Options The F code transmission is used. Enter the F Code. F Code Select the [F Code] box, and enter the F code using the displayed keyboard or the numeric keypad. Note • You can enter up to 20 digits for the F Code. Password Select the [Password] box, and enter the password using the displayed keyboard or the numeric keypad.
Page 240: Internet Fax Profile (Specifying Internet Fax Profiles)
4 Fax Select [F Code]. Select [On]. Select the [F Code] box, and enter the F Code using the displayed keyboard or the numeric keypad. Note • You can enter up to 20 digits for the F Code. If necessary, select the [Password] box, and enter a password using the displayed keyboard or the numeric keypad.
Page 241 Fax/Internet Fax Options Note • The profiles that can be processed differ depending on the Internet Fax-compatible machine of the recipient. Before specifying a profile, confirm the profiles the Internet Fax-compatible machine of the recipient can process. • If inconsistency occurs between a profile, and stored document size and resolution, priority is given to the settings specified in the profile.
Page 242: Encryption (Sending Internet Fax Encrypted By S/Mime)
4 Fax TIFF-J Select this profile for sending documents in JBIG. Encoding method : JBIG Stored document size : A4, B4, A3 Resolution : Standard (200 x 100 dpi), Fine (200 dpi), Superfine (400 dpi), Superfine (600 dpi) Note • When a fax is sent to a machine that does not support TIFF-J, the recipient’s machine will not be able to display or print the images.
Page 243: More Options
More Options More Options This section describes the features you can select on the [More Options] screen. The following shows the reference section for each feature. Remote Polling (Retrieving Files from Remote Machines)....................241 Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve)..........243 On-hook (Confirming Remote Machine Response Prior to Transmission) ..............245 Select [Fax/Internet Fax] on the Services Home screen.
Page 244 4 Fax Remote Polling Select [Remote Polling]. Select [Poll a Remote Device]. Note • To use Multi-Polling, specify multiple recipients. Disables the Remote Polling feature. Poll a Remote Device Enables the Remote Polling feature. Specify a destination, and then press the <Start> button. Secure Polling (DTMF Method) Select [New Recipients] on the [Fax/Internet Fax] screen to display the keyboard on the...
Page 245: Store For Polling
More Options Select [Poll a Remote Device]. Select [Save]. Disables the Secure Polling feature. Poll a Remote Device Enables the Secure Poling feature. Format for Auto Send Telephone number Passcode of Folder number folder on remote machine remote machine remote machine Format for Manual Send Facsimile tone Beep!
Page 246 4 Fax Select [Store for Polling]. Select any option. Disables the Store for Polling feature. Store for Free Polling Stores a file in a public folder on the machine. The file in the public folder can be retrieved by a remote machine. Store for Secure Polling Stores a file in a private folder on the machine.
Page 247: On-Hook (Confirming Remote Machine Response Prior To Transmission)
More Options Select All Selects all files stored in the public folder. Delete Deletes the selected file. Selecting this button displays a confirmation screen. Select [Delete] on the screen to delete the file. Print Prints the selected file. On-hook (Confirming Remote Machine Response Prior to Transmission) Use this feature when using Manual Send.
Page 248: Line Cut
4 Fax • When the line type is set to a tone line, [:] (Tone) is not displayed on the screen. If you want to send tones (or to use the touch-tone services) while using a pulse line, select [:] (Tone). More Characters Select this button to display a symbol screen, allowing you to use symbols to specify a destination.
Page 249: Broadcast
Broadcast Broadcast This section describes how to set Broadcast Send and Relay Broadcast. Broadcast Send (Transmitting to Multiple Recipients).......................247 Relay Broadcast (Transmitting Documents Through a Relay Station)................248 Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations).............251 Broadcast Send (Transmitting to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation.
Page 250: Relay Broadcast (Transmitting Documents Through A Relay Station)
• For IP Fax (SIP), only Relay Broadcast with the F Code method is available. The following three methods are available for Relay Broadcast: Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Relay Broadcast for the machine.
Page 251: Fax Signal Method
Broadcast Fax Signal Method Select an address number or group dial number to which a relay broadcast is registered, and press the <Start> button. To perform Multiple Relay Broadcast, repeat this step. DTMF Method The following two types are available in the DTMF method: Auto Send and Manual Send. Auto Send (Transmitting without picking up the receiver) Select [New Recipients] to display the keyboard on the touch screen and enter in the following format.
Page 252: F Code Method
• When performing Relay Broadcast with the F Code method, you can use a password if you set a receive password for the relay station. • When performing Relay Broadcast between Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
Page 253: Remote Relay Broadcast (Performing Relay Broadcast To Remote Locations)
• For IP Fax (SIP), only Relay Broadcast with the F Code method is available. The following three methods are available in Remote Relay Broadcast: Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that support the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Remote Relay Broadcast for the machine.
Page 254 4 Fax F Code Method This method can be used among machines that support the F Code and the Relay Broadcast features. Fax Signal Method Register the following information in the address numbers of initiating stations in advance. For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide.
Page 255 F Code method and the Relay Broadcast feature. Note • When performing Relay Broadcast with Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
Page 256 4 Fax Select [On]. Select the [F Code] box, and enter the F Code with the numeric keypad. Note • You can enter up to 20 digits for the F Code. Relay Broadcast Print Primary Address Address Address ..Directive Relay Number Number...
Page 257: Receiving Faxes
Receiving Faxes Receiving Faxes Two modes are available for receiving faxes: Auto Receive and Manual Receive. In the Auto Receive mode, reception of a fax from a remote machine begins automatically. In the Manual Receive mode, reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception.
Page 258: Using Auto Receive
4 Fax Using Auto Receive When [Fax Receiving Mode] is set to [Auto Receive] on the [Machine Information] screen, the following two methods are available to receive a fax: When the machine automatically switches to fax reception When there is an incoming call, the machine automatically receives a fax after it rings for a certain period of time.
Page 259 Receiving Faxes Depending on the report print settings, a Folder Report may not be printed even after a file is received in a folder. For more information on the Folder Report settings, refer to "5 Tools" > "Common Service Settings" > "Reports" > "Folder Report" in the Administrator Guide.
Page 260: Facsimile Information Services
4 Fax Facsimile Information Services For information on subscriptions and advanced operating procedures, contact the corresponding facsimile information service. Using the Receiver Pick up the telephone receiver. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. You can use the numeric keypad, address numbers, or one touch buttons to specify the call destination, but cannot use the Address Book.
Page 261 Facsimile Information Services Select [On-hook (Manual Send/Receive)] on the [More Options] screen. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. You can use the numeric keypad, address numbers, or one touch buttons to specify the call destination, but cannot use the Address Book.
Page 262 4 Fax...
Page 263: Scan
5 Scan This chapter describes the basic operations and features for the Scan services. Note • The Scan services are not available for some models. An optional component is required. For more information, contact our Customer Support Center. To use the Scan services, network settings are required. For information on the network settings, refer to "9 Scanner Environment Settings"...
Page 264: Scanning Procedure
5 Scan Scanning Procedure This section describes the basic scanning procedure. The following shows the reference section for each procedure. Step 1 Loading Documents ............................... 262 Step 2 Selecting the Features ..............................264 Step 3 Starting the Scan Job..............................267 Step 4 Confirming the Scan Job in Job Status........................
Page 265 Scanning Procedure For information on how to scan mixed sized documents, refer to ""Mixed Size Originals (Scanning Different Size Documents Simultaneously)" (P.339). Remove any paper clips and staples before loading a document. Load the document face up (when the Confirmation indicator document is 2-sided, place the front side up) in the center of the document feeder.
Page 266: Step 2 Selecting The Features
5 Scan Open the document cover. Important • Ensure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.
Page 267 Scanning Procedure Store to USB Scans a document and saves the scanned data to a USB memory device. Store & Send Link Scans a document and temporarily saves the scanned data on the machine. The user is notified by e-mail of the URL to the location where the scanned data is stored. Then, the user can access the URL to retrieve the scanned data.
Page 268 5 Scan Note • If you do not specify a file name for the document to be saved, a file name is automatically assigned to each file or folder based on a particular rule. For example, the file name "img- 123123456"...
Page 269: Step 3 Starting The Scan Job
Scanning Procedure "E-mail Options/Filing Options" (P.343) When you use another Scan service, [Store to Folder] is replaced with [E-mail], [Network Scanning], [Scan to PC], [Store to USB], [Store & Send Link], or [Store to WSD]. Note • WSD stands for Web Services on Devices. The following shows the reference section for each service.
Page 270: Step 4 Confirming The Scan Job In Job Status
5 Scan Load the next document. Press the <Start> button. If you have more documents, repeat steps 3 and 4. <Start> button When all documents have been scanned, select [Last Original]. Step 4 Confirming the Scan Job in Job Status The following describes how to confirm the status of a scan job.
Page 271: Step 5 Saving The Scanned Data
Use Network Scanner Driver. Refer to "Importing to a TWAIN Compatible Application" (P.436). Import using Stored File Manager 3 Use Stored File Manager 3 (Fuji Xerox application software). Refer to "Importing Using Stored File Manager 3" (P.438). Import using CentreWare Internet Services Use CentreWare Internet Services.
Page 272: Operations During Scanning
5 Scan Operations during Scanning The following describes the operations available during scanning. The following shows the reference section for each operation. Stopping the Scan Job................................270 Previewing the Scanned Images during a Scan Job......................271 Changing Scan Settings................................274 Stopping the Scan Job To cancel scanning a document, use the following procedure.
Page 273: Previewing The Scanned Images During A Scan Job
Operations during Scanning Select the job to cancel. Select [Delete]. Select [Delete]. Note • If you cancel the job, the scanned data stored in the folder will also be deleted. Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document. Note •...
Page 274 5 Scan Select an option. (Thumbnailed view) A previewed image is displayed in a thumbnailed view. In the thumbnailed view, the following operations are available: Drag or flick the touch screen up and down to switch pages. Tap the touch screen to move to page view. For information on how to drag or flick, refer to "Touch Screen"...
Page 275 Operations during Scanning [ ] button When a preview image does not match the output, the [ ] button is displayed. Pressing the [ ] button enables you to confirm the detailed information. The items which are not reflected in the output are as follows: Note •...
Page 276: Changing Scan Settings
5 Scan (Rotate Right) Rotate the page 90 degrees right. Note • You cannot select the [Rotate Right] button in the thumbnailed view. (Rotate Page) Rotate all pages 90 degrees right. Note • You cannot select the [Rotate Page] button in the enlarged view. Cancel Cancel the current job.
Page 277: E-Mail
E-mail E-mail This section describes the features you can select on the [E-mail] screen. The E-mail service allows you to scan a document and send the scanned data as an e-mail attachment. The following shows the reference section for each feature. Address Book....................................276 Address Book (Specifying a Destination Using the Address Book [Type 1])..............276 Address Book (Specifying a Destination Using the Address Book [Type 2])..............279...
Page 278: Address Book
5 Scan Address Book The following describes the Address Book. When you select a recipient using the Address Book, the following restrictions should be noted. Only the destination set for mail service can be used. The destination set for fax service cannot be used.
Page 279 E-mail Select [Address Book]. Select a recipient from the address list, and then select [To], [Cc], or [Bcc] from the drop- down menu. Note • The items that appear in the screen depend on the settings in the System Administration mode.
Page 280 5 Scan ] button Displays detailed information on the recipient. Add New Address Allows you to add a new recipient. To add a new recipient, use the screen keyboard or current recipients. For more information on how to add new address, refer to "Add New Address (Registering a Destination PC on the Address Book)"...
Page 281: Address Book (Specifying A Destination Using The Address Book [Type 2])
E-mail Add Search Entries Select the check box to create a new search entry. Note • When you have multiple search entries, select [Match All Entries (AND)] or [Match Any Entry (OR)] from the drop-down menu. Name Searches with a recipient name as a keyword. After you set an advanced search condition, select the box to display the screen for entering the keyword.
Page 282: Search Public
5 Scan Retrieve entries using index Specify an alphanumeric index character set when registering speed dials to retrieve the addresses or a speed dial to display at the top of the address list. Search Public Searches recipients in the local address list. Refer to "When [Search Public] or [Search Network] is Selected"...
Page 283 E-mail When [Retrieve entries using index] is Selected Specify an alphanumeric index character or a speed dial. When [Search Public] or [Search Network] is Selected Enter keywords to search for an address. Note • The screen on the right appears when [Search Public] is selected.
Page 284: Add New Address (Registering A Recipient On The Address Book)
5 Scan Attribute names of custom items differ depending on the setting of [Attribute Name of Custom Items 1, 2, and 3] in the System Administration mode. For more information, refer to "5 Tools" > "Connectivity & Network Setup" > "Remote Authentication/Directory Service"...
Page 285: Specifying A Destination Using A One Touch Button
E-mail Select [Name], enter a name using the keyboard displayed on the screen, and then select [Save]. For information on how to enter characters, refer to "Entering Text" (P.83). To change the index, select [Index], select a new character from the keyboard displayed on the screen, and then select [Save].
Page 286: New Recipient (Specifying An E-Mail Address)
5 Scan The buttons 1 to 70 are used for address numbers and correspond to the registered address numbers 0001 to 0070, while the buttons M01 and M02 are used for stored programs and they correspond to the registered stored programs 1 and 2. - [Type 2] The buttons 1 to 60 are used for address numbers and correspond to the registered address numbers 0001 to 0060, while the buttons 61 to 70, M01 and M02 are used for stored programs...
Page 287: Add Me (Adding The Sender's Address)
E-mail Note • The e-mail address will be searched in the Address Book selected for [Address Book Default - Scan], [Public Entries] or [Network Entries]. For more information, refer to "5 Tools" > "Address Book Settings" in the Administrator Guide. Entering the Full E-mail Address Select [New Recipient].
Page 288: Recipient(S) (Editing A Recipient)
5 Scan Select any option. Adds the sender's address to To. Adds the sender's address to Cc. Adds the sender's address to Bcc. Recipient(s) (Editing a Recipient) You can confirm, delete, or edit recipients using the pop-up menu displayed. From the [Recipient(s)] list, select the recipient to be deleted, confirmed, or edited.
Page 289: From (Setting The Sender's Address)
E-mail Select any option. E-mail Address To change the e-mail address, select [E-mail Address] and enter a new address on the displayed keyboard. Name To change the recipient name, select [Name] and enter a new name on the displayed keyboard. When you specify a recipient from the Address Book and the recipient name is registered in the Address Book, that recipient name is displayed.
Page 290: Subject (Setting The Subject)
5 Scan Keyboard Allows you to enter the sender’s e-mail address with up to 128 characters using the displayed keyboard. For information on how to search the Address Book by entering a part of the e-mail address, refer to "New Recipient (Specifying an E-mail Address)"...
Page 291: Sided Scanning (Scanning Both Sides Of A Document)
E-mail Note • [Color Scanning] is not displayed on the [E-mail] screen depending on the settings in the System Administration mode. In that case, set [Color Scanning] from the [Advanced Setting] screen. From the menu displayed by selecting [Color Scanning], select any option. Auto Detect The color of the document is determined automatically;...
Page 292: Original Type (Selecting The Document Type)
5 Scan [2 Sided Scanning] Screen This screen allows you to select the status and orientation of original documents. Select any option. 1 Sided Select this option to scan only one side of the document. 2 Sided Select this option to scan both sides of the document.
Page 293: File Format (Selecting A File Format For Output Data)
E-mail From the menu displayed by selecting [Original Type], select any option. Photo & Text Select this option when scanning a document that contains both text and photos. The machine automatically identifies text and photo areas to scan each area with optimum quality.
Page 294 5 Scan Refer to "[File Format] Screen" (P.292). [File Format] Screen This screen allows you to select all available options for File Format. Select any option. TIFF/JPEG Auto Select Automatically selects JPEG or TIFF. The file format is determined for each page: [JPEG] for full-color and grayscale pages, and [TIFF] for monochrome pages.
Page 295 E-mail - For Windows Vista: ® Microsoft Office 2007 - For Windows XP: ® ® Microsoft Office 2003, Microsoft Office XP • This feature is available when [Color Scanning] is set to [Auto Detect], [Color], or [Grayscale], and [Resolution] is set to [300 dpi]. Compression Method Allows you to select a compression method for scanned image data.
Page 296: Specific Color
5 Scan When [MRC High When [MRC High Setting Item Compression] is Set to Compression] is Set to [Off] [On] Advanced Settings sRGB Color Space Layout Adjustment Resolution 200 dpi, 300 dpi 100% Reduce/Enlarge *1 : [Color Space] may not appear for some models, or may not appear on the screen depending on the setting in the System Administration mode.
Page 297 E-mail Adds a visible signature using the certificate of the machine. Note • The items used in the signature are different depending on the machine configuration and settings in the System Administration mode. Signature Location Select the position where the signature is displayed when you select [On] in [PDF Signature].
Page 298: Language Of The Original
5 Scan [File Format - Searchable Text] Screen Allows you to select whether to perform character recognition in PDF and DocuWorks files. Select any option. Language of the Original Allows you to select a language to identify the text on the original document. Note •...
Page 299 E-mail 128-bit AES Encrypts the file by the 128-bit AES method. Files encrypted by this method can be ® ® opened with Adobe Acrobat 7.0 or later. 256-bit AES Encrypts the file by the 256-bit AES method. Files encrypted by this method can be ®...
Page 300 5 Scan Printing Displays the [Permissions - Printing] screen. Specify whether to allow printing the file. If allowed, select the print resolution. Changes Allowed Displays the [Permissions - Changes Allowed] screen. Specify whether to allow changing the file contents, such as inserting pages or adding notes. Allow Contents Copying and Extraction Displays the [Allow Contents Copying and Extraction] screen.
Page 301 E-mail Digital Certificate (V5 or later) Encrypts the file by the 128 bit AES method using a certificate. Files encrypted by this method can be opened with DocuWorks Ver. 5.0 or later. Select [Certificate] to set a certificate. Digital Certificate (V8 or later) Encrypts the file by the 256 bit AES method using a certificate.
Page 302 5 Scan For [Certificate Type], select [Open File] to open the file, or select [Full Access] to allow all operations such as editing the file. When selecting a certificate, a pop-up menu appears. Select [Delete], [Change Rights], [Certificate Details], or [Cancel]. Select [Certificate Details] to display [Certificate Details] screen.
Page 303 E-mail Smart Card Certificate Searches recipients in the remote address list. Note • This item is displayed when the Smart Card Reader is connected. Device Certificate Searches recipients in the remote address list. Note • This item is displayed when the machine stores a certificate. When the Address Book Type 2 is Displayed List all public entries Displays the local address list.
Page 304 5 Scan Text Settings Displays the [Text Settings] screen. For more information, refer to "[Text Settings] Screen" (P.302). Page Orientation Select the page orientation for the file; the orientation when loading/placing the original document or the upright orientation for the recognized text with OCR feature. Image Area Format Select the image format from [AutoShapes] or [Picture Object] for image areas of the original document.
Page 305: Network Scanning
Network Scanning Network Scanning This section describes the procedure to select features on the [Network Scanning] screen. On the [Network Scanning] screen, you can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server, and others.
Page 306: Preview (Previewing The Scanned Images During A Scan Job)
5 Scan Preview (Previewing the Scanned Images during a Scan Job) ..................304 Color Scanning (Selecting an Output Color)......................... 304 2 Sided Scanning (Scanning Both Sides of a Document) ....................304 Original Type (Selecting the Document Type)........................304 File Format (Selecting a File Format for Output Data)....................... 304 Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document.
Page 307: Scan To Pc
Scan to PC Scan to PC This section describes the procedure to select features on the [Scan to PC] screen. The Scan to PC service allows you to scan documents and send the scanned data to a network computer via the FTP or SMB protocol. The following describes features available on the [Scan to PC] tab.
Page 308: Transfer Protocol (Selecting A Transfer Protocol)
5 Scan Transfer Protocol (Selecting a Transfer Protocol) You can select a transfer protocol using the following procedure. Select [Transfer Protocol]. Select any option. Transfers using the FTP protocol. Transfers using the SMB protocol. SMB (UNC Format) Transfers using the SMB protocol (UNC Format). UNC stands for Universal Naming Convention and its format is as follows: \\host name\shared name\directory name Address Book...
Page 309: Address Book (Specifying A Destination Using The Address Book [Type 1])
Scan to PC [Type 2] Address Book (Specifying a Destination Using the Address Book [Type 1]) The following describes how to specify a destination using the Address Book [Type 1]. Select [Address Book]. Select the destination to store the data in. Important •...
Page 310: Address Book (Specifying A Destination Using The Address Book [Type 2])
5 Scan Search Allows you to set [Simple Search] or [Advanced Search]. [Simple Search] searches by the specified keyword, and [Advanced Search] searches by the search entries. Note • For [Advanced Search], you can set multiple search entries. Add New Address Allows you to add a new recipient.
Page 311: Add New Address (Registering A Destination Pc On The Address Book)
Scan to PC Adds a selected recipient to the [Save in] box. Save in Displays a selected recipient. Go to Enter a recipient number using the numeric keypad to display the recipient at the top of the list. ] button Allows you to confirm information, such as [Name] and [Server Name/IP Address], on the screen displayed.
Page 312 5 Scan When [FTP] is selected The following items appear: Server Save in User Name Password When [SMB] is selected The following items appear: Server Shared Name Save in User Name Password When [SMB (UNC Format)] is selected The following items appear: Save in User Name Password...
Page 313: Specifying A Destination Pc Using A One Touch Button
Scan to PC Select [Name], enter a name using the keyboard displayed on the screen, and then select [Save]. For information on how to enter characters, refer to "Entering Text" (P.83). When you change the index, select [Index], select a new character from the keyboard displayed on the screen, and then select [Save].
Page 314: Browse (Specifying A Destination Pc By Browsing Your Network)
5 Scan - [Type 1] The buttons 1 to 70 are used for address numbers and they correspond to the registered address numbers 0001 to 0070, while the buttons M01 and M02 are used for stored programs and correspond to the registered stored programs 1 and 2. - [Type 2] The buttons 1 to 60 are used for address numbers and they correspond to the registered address numbers 0001 to 0060, while the buttons 61 to 70, M01 and M02 are used for stored programs...
Page 315: Specifying A Destination (Specifying A Destination Pc Using The Screen Keyboard)
Scan to PC Previous Allows you to move to the upper directory. Note • This button is grayed out if there is no upper directory. Next Allows you to move to the lower directory. Note • This button is available when a folder is selected. [Add to Address Book] Screen This screen allows you to register the save destination specified in [Browse], in the Address Book.
Page 316: Shared Name
5 Scan Enter information using the keyboard displayed on the screen. For information on how to enter characters, refer to "Entering Text" (P.83). Note • To delete characters, select [Backspace]. Server This option is displayed when you select [FTP] or [SMB] in [Transfer Protocol].
Page 317: Preview (Previewing The Scanned Images During A Scan Job)
Scan to PC Name\Folder Name" or "\\Server Name\Root Name\Folder Name". Up to 260 characters are allowed. User Name Enter the user name of the computer you are forwarding to. When a user name is not required for the destination, this field can be skipped. When you select [FTP] in [Transfer Protocol], up to 97 characters are allowed.
Page 318: File Format (Selecting A File Format For Output Data)
5 Scan File Format (Selecting a File Format for Output Data) You can select a file format for output data. For more information, refer to "File Format (Selecting a File Format for Output Data)" (P.291).
Page 319: Store To Folder
Store to Folder Store to Folder This section describes the procedure to select features on the [Store to Folder] screen. You can scan documents and save the scanned data in a folder of the machine. The following describes features available on the [Store to Folder] tab. Note •...
Page 320: Sided Scanning (Scanning Both Sides Of A Document)
5 Scan 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document. By setting the binding style, both sides are scanned in the same orientation. For more information, refer to "2 Sided Scanning (Scanning Both Sides of a Document)" (P.289). Original Type (Selecting the Document Type) You can select the type of the document.
Page 321: Store To Usb
Store to USB Store to USB This section describes the procedure to select features on the [Store to USB] screen. The Store to USB service allows you to scan documents and save the scanned data to a USB memory device. The following describes features available on the [Store to USB] tab. Save in (Specifying a Storage Location in the USB Memory Device) ................323 Details (Displaying the Details of a Storage Location in the USB Memory Device) ............323 Preview (Previewing the Scanned Images during a Scan Job)..................324...
Page 322 5 Scan • The screen status will be one of the above when a commercially available Memory Card Reader is inserted into the USB memory slot of the machine. It is the same if no media is inserted into the Memory Card Reader.
Page 323 Store to USB When the [Media Print - Text] Screen Appears Press the <Services Home> button. <Services Home> button Select [Store to USB] on the Services Home screen. * WSD stands for Web Services on Devices. The [Store to USB] screen appears. When the [Media Print - Photos] Screen Appears Press the <Services Home>...
Page 324 5 Scan Select [Store to USB] on the Services Home screen. * WSD stands for Web Services on Devices. The [Store to USB] screen appears. When the Screen Display Does Not Change If any screen other than the Services Home screen is displayed, press the <Services Home>...
Page 325: Save In (Specifying A Storage Location In The Usb Memory Device)
Store to USB Save in (Specifying a Storage Location in the USB Memory Device) You can specify a file storage location in the USB memory device. Select [Save in]. Select a folder to save the data in. Note • Select [ ] to return to the previous screen or ] to move to the next screen.
Page 326: Preview (Previewing The Scanned Images During A Scan Job)
5 Scan Specify the folder directory, and then select [Save]. Select [Details]. The folder and file names in all directories to be saved are displayed. Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. For more information, refer to "Preview (Previewing the Scanned Images during a Scan Job)"...
Page 327 Store to USB For more information, refer to "File Format (Selecting a File Format for Output Data)" (P.291).
Page 328: Store & Send Link
5 Scan Store & Send Link Authenticate on the machine and scan a document, and the machine will store the scanned data and sends an e-mail to your registered address to notify you of the URLs for retrieving and deleting the scanned data. Only the authenticated user who logs in to the machine can be the recipient of an e-mail transmission.
Page 329: From (Displaying The E-Mail Address Of The Authenticated User)
Store & Send Link From (Displaying the E-mail Address of the Authenticated User) Automatically obtains the pre-registered e-mail address of the authenticated user. Subject (Setting the Subject) You can specify the e-mail subject using the following procedure. Auto Set Automatically sets the subject to [Scan Reference from XXX] (where XXX is the host name of the machine).
Page 330: File Format (Selecting A File Format For Output Data)
5 Scan File Format (Selecting a File Format for Output Data) You can select a file format for output data. The Store & Send Link service allows you to retrieve scanned data from a computer without password authentication. To prevent other parties from viewing your scan data, select [PDF] or [DocuWorks] in [File Format] and set a password in [PDF Security] or [DocuWorks Security] before scanning the document.
Page 331: Store To Wsd
Store to WSD Store to WSD This section describes the procedure to select features on the [Store to WSD] screen. The Store to WSD service allows you to scan documents set on the machine from a network computer. It also allows you to save the scanned data to a network computer. Note •...
Page 332: This Device (Storing Data Scanned By The Machine On A Network Computer)
5 Scan Load the document on the document glass or in the document feeder, and select [Operate From Computer]. The standby screen is displayed on the touch screen. Note • Select [Delete] button to exit standby mode. After exiting standby mode, [Remove Your Originals] screen is displayed on the touch screen.
Page 333 Store to WSD Load the document on the document glass or in the document feeder, and select [This Device]. Computer names and 5 processing methods are displayed in the [List of Computers]. Select destination from the list in accordance with the intended use.
Page 334: Advanced Settings
5 Scan Advanced Settings This section describes the features you can select on the [Advanced Settings] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Color Scanning (Selecting an Output Color).........................
Page 335: Photographs (Scanning A Color Photograph)
Advanced Settings Photographs (Scanning a Color Photograph) Use this feature when scanning a color photograph. This feature is available only when [Color Scanning] is set to [Color]. Important • You cannot use the document feeder with this feature. • When this feature is enabled, the Shadow Suppression and Background Suppression features cannot be used.
Page 336: Image Enhancement
5 Scan Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast) This feature allows you to suppress the background color of a document such as newspaper and colored paper. In addition, when [Color Scanning] is set to [Color] or [Grayscale], you can adjust the contrast.
Page 337: Color Space (Specifying The Color Space)
Advanced Settings Select [Auto Suppression]. Color Space (Specifying the Color Space) This feature allows you to set the color space. Note • [Color Space] is available when [Color Scanning] is set to [Color]. • To activate [Color Space] on the [Advanced Settings] screen, a prior setting must be made in the System Administration mode.
Page 338: Layout Adjustment
5 Scan Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Resolution (Specifying a Scanning Resolution)........................
Page 339: Sided Scanning (Scanning Both Sides Of A Document)
Layout Adjustment Select [Resolution]. Select any option. Note • Select either [200 dpi] or [300 dpi] when [MRC High Compression] is set to [On] for PDF, DocuWorks or XPS files on the [File Format] screen. * : XPS stands for XML Paper Specification. •...
Page 340: Original Size (Specifying A Scan Size)
5 Scan Right Page then Left Scans the right page and then the left page of facing pages. Top Page then Bottom Scans the top page and then the bottom page of facing pages. Both Pages Scans both pages in page order. Left Page Only Scans the left page only in page order.
Page 341: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
Layout Adjustment Auto Detect Detects the document size automatically. The following table shows the document sizes that can be detected automatically. Document feeder Document glass B5, B5 , B4, A5, A5 , A4, A4 , A3, B6, B5, B5 , B4, A6, A5, A5 , A4, Auto-detectable 8.5 x 11", 8.5 x 11"...
Page 342: Edge Erase (Erasing Edges And Margin Shadows In The Document)
5 Scan Select [Mixed Size Originals]. Select any option. Select this option when all documents are of the same size. When scanning documents of different sizes, the machine automatically detects the size of each document. Original Orientation Specify the orientation of the loaded document. When you load the top edge of the document against the left side of the document glass or the document feeder, and then select [Sideways Images], the document is displayed in the correct orientation when viewed on your computer screen.
Page 343: Reduce/Enlarge (Specifying A Scanning Ratio)
Layout Adjustment Select any option. If you select [Parallel Edges], use [+] and [-] to specify the erase widths of top and bottom, left and right, and center of the document. Select [Original Orientation]. All Edges The edge width to erase is set to 2 mm for the top and bottom, and left and right edges. Parallel Edges Allows you to specify the edge erase amounts.
Page 344: Original Orientation (Specifying The Orientation Of The Loaded Document)
5 Scan Note • When [Searchable Text] is set to [Searchable] and the [Specific Color] check box is selected on the [File Format] screen, [Reduce/Enlarge] is [100%] and cannot be changed. Select [Reduce/Enlarge]. Select any option Proportional % Allows you to select a preset ratio, or enter a value in the range from 25 to 400% in 1% increments.
Page 345: Quality/File Size (Specifying An Image Compression Ratio When Scanning)
E-mail Options/Filing Options E-mail Options/Filing Options This section describes the features you can select on the [E-mail Options]/[Filing Options] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Quality/File Size (Specifying an Image Compression Ratio When Scanning)...............343 File Format (Selecting a File Format for Output Data).......................344 Read Receipts (Specifying Read Receipts) ..........................344...
Page 346: File Format (Selecting A File Format For Output Data)
5 Scan Select [Quality/File Size]. Select any button. Normal Quality The image is saved with high compression. Image quality degrades, but the file size decreases. High Quality The image is saved with low compression. Image quality improves, but the file size increases. File Format (Selecting a File Format for Output Data) You can select the file format of the output data.
Page 347: Split Send (Sending In Sections)
E-mail Options/Filing Options Split Send (Sending in Sections) When using the E-mail service, and the size of the data to be attached is large, you can split the data at page breaks or by a certain data size and then send the data. For information on [Split Send], refer to "5 Tools"...
Page 348: Reply To (Specifying A Reply Address)
5 Scan To set the file name Select [File Name]. Enter a file name using the displayed keyboard. For information on how to enter characters, refer to "Entering Text" (P.83). Note • When each page is saved as one file, the page number is added to the end of each file name. •...
Page 349: File Name (Specifying A Name For The File To Be Saved)
E-mail Options/Filing Options Select [File Name Conflict]. Select any option. Do Not Save Cancels the job without saving the file. Rename New File Automatically changes the file name by appending a number (0001 - 9999) to the file name, and saves the file. Overwrite Existing File Replaces the existing file with the new one.
Page 350: Digital Signature (Sending E-Mail With A Digital Signature By S/Mime)
5 Scan Sends e-mail with encryption. Digital Signature (Sending E-mail with a Digital Signature by S/MIME) When using the E-mail service, you can send e-mail with a digital signature by S/MIME. Digital Signature allows a recipient to confirm whether contents of the e-mail are changed, or whether the e-mail is sent from the proper sender.
Page 351: Send From Folder
6 Send from Folder This chapter describes the basic operations and features to use folders. Folder Operating Procedure....................350 Selecting a Folder ........................352 Checking/Operating Files in a Folder ................. 353 Checking File Details......................... 355 Printing Files in a Folder ......................358 Configuring/Starting Job Flow....................
Page 352: Folder Operating Procedure
6 Send from Folder Folder Operating Procedure This section describes the basic procedure to operate files in folders. You can store print files submitted by a computer, scan files, and fax files in folders on the machine. These files stored in a folder can be sent by e-mail and be retrieved from a network computer.
Page 353: Step 3 Checking/Selecting Files In A Folder
Folder Operating Procedure Select a folder on the [Send from Folder] screen. If a passcode is set for the folder, enter the passcode and select [Confirm]. Step 3 Checking/Selecting Files in a Folder Select the display style from [List] and [Thumbnail].
Page 354: Selecting A Folder
6 Send from Folder Selecting a Folder The following describes how to select a folder. Access to some folders may be restricted, depending on the settings of the Authentication feature. For information on selectable folders depending on the Authentication feature, refer to "14 Authentication and Accounting Features"...
Page 355: Checking/Operating Files In A Folder
Checking/Operating Files in a Folder Checking/Operating Files in a Folder You can check or operate files stored in a folder. Note • When selecting print files, [Job Flow Settings] cannot be selected for some models. Select a folder on the [Send from Folder] screen.
Page 356 6 Send from Folder Refresh Displays the updated information. List Lists the files stored in the folder, with their stored dates and pages. Thumbnail Displays the images and names of the files stored in the folder. Important • If power is cut off immediately after a scanned file is stored in a folder, or if the hard disk space is insufficient to display thumbnails, files in the folder may not be displayed in thumbnail view.
Page 357: Checking File Details
Checking File Details Checking File Details You can preview the selected file to check its details. Note • Monochrome images with high gradation levels may appear bluish when previewed. • When the Image Log Control feature is used, it may take more time than expected to preview a file. Select a file on the [Folder - File List] screen.
Page 358 6 Send from Folder An entire previewed image is displayed. When the page switching button is displayed. In the entire view, the following operations are available: Drag or flick the touch screen side to side to switch pages. Double-tap the touch screen to move to the enlarged view. Tap the bottom of the touch screen to switch whether to display the page switching button or thumbnailed bar.
Page 359 Checking File Details Tap the bottom of the touch screen to switch whether to display the slider or thumbnailed bar. Drag the slider to change the ratio of the image size. Drag the thumbnailed bar side to side to scroll the page to be displayed. Then, you can select the page to be previewed.
Page 360: Printing Files In A Folder
6 Send from Folder Printing Files in a Folder You can print selected files in a folder. Select files on the [Folder - File List] screen. Select [Print] or [Batch Print]. Note • When multiple files are selected, [Batch Print] allows you to print the selected files as a single file, while [Print] allows you to print them as separate files.
Page 361: Batch Print
Printing Files in a Folder Print Quantity Specify the number of print sets. Print Prints the selected file. Batch Print Allows you to set batch printing. You can print multiple files as one file. Up to 100 files can be bound in the selected order. Note •...
Page 362 6 Send from Folder For print files in a folder stored by specifying [Store in Remote Folder] on a print driver Report Original Stapling Report Position Punching Report Position For scan files stored in a folder Important • Ensure that the actual orientation of the original document matches the [Original Orientation] setting in [Edge Erase] or in [2 Sided Scanning] on the [Layout Adjustment] screen.
Page 363: Configuring/Starting Job Flow
Configuring/Starting Job Flow Configuring/Starting Job Flow Job Flow is a feature that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks. Job flow sheets are categorized into two types according to the target. One type of job flow sheet targets files stored in folders, and the other type targets scan files.
Page 364: [Link Job Flow Sheet To Folder] Screen
6 Send from Folder Print Files in a folder can be printed. Select files on the [Folder - File List] screen. Select [Job Flow Settings]. Select any option. Auto Start This sets auto start of the job flow for files stored in the folder.
Page 365 Configuring/Starting Job Flow Select a job flow sheet to link to. Important • Selecting [Save] without selecting a job flow sheet does not set a link. If the selected job flow sheet is already linked, the link is canceled. Note •...
Page 366 6 Send from Folder For information on how to enter characters, refer to "Entering Text" (P.83). Select Keyword Displays the [Select Keyword] screen. Select a keyword registered in the System Administration mode to search for job flows. Job flows that fully match the entry are searched.
Page 367: Job Flow Restrictions
Configuring/Starting Job Flow Change Settings If the selected job flow sheet setting is editable, the [Change Settings] screen appears. You can temporarily change the settings. Search by Name Searches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation.
Page 368 6 Send from Folder...
Page 369: Job Flow Sheets (Apeosport Series Models Only)
7 Job Flow Sheets (ApeosPort Series Models Only) This chapter describes the scanning operation using a job flow sheet registered on the machine. Job Flow Sheets is a service that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks.
Page 370: Job Flow Procedure
7 Job Flow Sheets (ApeosPort Series Models Only) Job Flow Procedure Job flow sheets are categorized into two types according to the target. One type of job flow sheets targets scanned documents, and the other type targets files stored in folders. This section describes the first type of job flow sheets, targeting scanned documents.
Page 371: Step 3 Confirming/Changing The Job Flow Sheet
Job Flow Procedure Step 3 Confirming/Changing the Job Flow Sheet To confirm the details, select [Details]. To change the settings, select [Change Settings]. For information on how to check or change job flow settings, refer to "Selecting/Changing a Job Flow Sheet" (P.370). Step 4 Starting the Job Flow Sheet Load a document.
Page 372: Selecting/Changing A Job Flow Sheet
7 Job Flow Sheets (ApeosPort Series Models Only) Selecting/Changing a Job Flow Sheet This section describes how to select or edit a job flow sheet created on a network computer with Device Setup Tool. Important • If characters not supported by the machine are used in the name or description of a job flow sheet, the characters will not be displayed or will be garbled on the screen.
Page 373 Selecting/Changing a Job Flow Sheet searched. The machine searches through keywords that were registered upon each job flow creation. Sheet Filtering Displays the [Sheet Filtering] screen on which you can filter the job flow sheets displayed. Refer to "[Sheet Filtering] Screen" (P.371). [Change Settings] Screen Select [Change Settings].
Page 374 7 Job Flow Sheets (ApeosPort Series Models Only) Job flow sheets displayed vary depending on the settings of the Authentication feature. For more information, refer to "14 Authentication and Accounting Features" > "Authentication for Job Flow Sheets and Folders" > "Creating/Using Job Flow Sheet"...
Page 375: Stored Programming
8 Stored Programming This chapter describes the Stored Programming service that enables you to store customized job settings. Stored Programming Overview .................... 374 Registering/Deleting/Renaming Stored Programs ............375 Calling a Stored Program......................381...
Page 376: Stored Programming Overview
8 Stored Programming Stored Programming Overview The Stored Programming service allows you to store settings that you expect to use frequently and call them with a single button operation. You can also assign a screen to a stored program button, to use the button as a short-cut to the screen. A stored program can store not only settings of a feature, but a flow of settings configured on multiple screens.
Page 377: Registering/Deleting/Renaming Stored Programs
Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs You can register and delete stored programs on the [Stored Programming] screen. Press the <Services Home> button. <Services Home> button Select [Setup]. Select [Stored Programming]. Select a feature. Store Register a stored program. Refer to "Registering Stored Programs" (P.376). Store Build Job Register a stored program for Build Job.
Page 378: Registering Stored Programs
8 Stored Programming Registering Stored Programs Up to 100 actions can be registered with one stored program. Up to 40 stored programs can be registered in the machine. Actions registered in stored programs No.1 and 2 or No. 1 to No.12 can also be performed by using one touch buttons <M01>...
Page 379 Registering/Deleting/Renaming Stored Programs When registering a stored program to select a paper size or type loaded on the bypass tray, register both the paper size and the paper type. If only the paper size or type is registered, the stored program may not be called properly. If any of the following operations is performed while a stored program is being registered, the stored program may not be registered or may not work correctly.
Page 380: Registering Stored Programs For Build Job
8 Stored Programming Registering Stored Programs for Build Job Up to 100 actions can be registered with one stored program for Build Job. Up to 40 stored programs can be registered in the machine. The following describes how to register actions with stored programs. Select [Store Build Job].
Page 381: Entering/Changing A Stored Program Name
Registering/Deleting/Renaming Stored Programs Select [Delete]. Delete Deletes the stored program. Note • Deleted stored programs cannot be restored. Cancel Cancels deleting the stored program. Entering/Changing a Stored Program Name The following describes how to enter or change the name of a stored program. Up to 36 characters are allowed for a stored program's name.
Page 382 8 Stored Programming Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. • Drag or flick to scroll the list to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 383: Calling A Stored Program
Calling a Stored Program Calling a Stored Program The following describes how to call a stored program. When you call a specified stored program, the last screen shown when you registered the stored program appears. Press the <Services Home> button. <Services Home>...
Page 384: Calling A Stored Program For Build Job
8 Stored Programming Calling a Stored Program for Build Job You can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running. Select [Change Settings]. Select the [Job Assembly] tab. Select [Stored Programming]. Select a number of a stored program containing the features you want to use.
Page 385: Web Applications (Apeosport Series Models Only)
9 Web Applications (ApeosPort Series Models Only) This chapter describes how to operate web applications. Note • This service is supported only by the ApeosPort series models. • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 386: Web Applications Overview
9 Web Applications (ApeosPort Series Models Only) Web Applications Overview Web Applications is a service that allows you to access to web applications via a network using the browser on the machine in order to display and store data. The machine provides the following features: Accessing web applications from the machine, and displaying the web application screen on the machine Storing scanned documents directly in a web application folder...
Page 387: Accessing Web Applications
Accessing Web Applications Accessing Web Applications The following describes how to access web applications. You need to register an access destination in advance. For information on how to register an access destination, refer to "5 Tools" > "Web Applications Service Setup" > "Server Setup"...
Page 388: Accessing Using Buttons Registered On The Services Home Screen
9 Web Applications (ApeosPort Series Models Only) Accessing Using Buttons Registered on the Services Home Screen You can register frequently used web applications on the Services Home screen as buttons. The following describes how to access the applications by selecting the buttons. For information on how to register a web application to a button on the Services Home screen, refer to "5 Tools"...
Page 389 10 Media Print (Text and Photos) This chapter describes the basic procedures and features of Media Print - Text and Media Print - Photos when a USB Memory Kit is connected. Note • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 390: Media Print (Text And Photos)
10 Media Print (Text and Photos) Overview of Media Print If a USB memory device is connected to the machine, the data stored in the USB memory device can also be printed. You can also print scanned data stored with the Store to USB service.
Page 391: Supported Media And File Formats
Overview of Media Print Supported Media and File Formats The machine supports USB memory devices. Supported media and file formats are as follows. Supported File Format Supported Media Media Print - Photos Media Print - Text USB 2.0 memory JPEG files PDF files TIFF files Extension: pdf, PDF 1.3 or...
Page 392 10 Media Print (Text and Photos) If the medium fails, the process is terminated within a few minutes, and an error message is displayed. Eject the medium before switching off the power. Be sure to wait until printing is completed and then eject the medium by following the procedure described in this chapter.
Page 393: Inserting Usb Memory Device
Inserting USB Memory Device Inserting USB Memory Device Insert the USB memory device into the USB memory slot on the control panel. One of the following occurs. The [USB Device Detected] screen appears. The [Store to USB] screen appears. The [Media Print - Text] screen appears. The [Media Print - Photos] screen appears.
Page 394 10 Media Print (Text and Photos) When the [Store to USB] Screen Appears Press the <Services Home> button. <Services Home> button Select [Media Print - Text] or [Media Print - Photos] on the Services Home screen. * WSD stands for Web Services on Devices. The [Media Print - Text] screen or the [Media Print - Photos] screen appears.
Page 395 Inserting USB Memory Device When the [Media Print - Photos] Screen Appears Select a feature on the [Media Print - Photos] screen. When the Screen Display Does Not Change If any screen other than the Services Home screen is displayed, press the <Services Home> button.
Page 396: Media Print - Text
10 Media Print (Text and Photos) Media Print - Text Selecting Files You can select files using any of the following three methods: Selecting all files Selecting the desired files on the [Select From List] screen Selecting one file or a range of files with index numbers Note •...
Page 397 Media Print - Text Select the desired files from a list of files. Note • Select [ ] to return to the previous screen or ] to move to the next screen. • Drag or flick to scroll the list to switch the screen to be displayed.
Page 398: Media Print - Photos
10 Media Print (Text and Photos) Media Print - Photos Selecting Files You can select files using any of the following three methods: Selecting all files Selecting the desired files on the [Select From List] screen. You can select up to 100 files simultaneously Selecting one file or a range of files with index numbers Select either [Select All], [Select From List], or...
Page 399: [Select From List] Screen
Media Print - Photos [Select From List] Screen You can select the desired files from a list of files. Note • Select [ ] to return to the previous screen or ] to move to the next screen. • Drag or flick to scroll the list to switch the screen to be displayed.
Page 400: Selecting The Printing Options
10 Media Print (Text and Photos) Selecting the Printing Options You can set the printing options on the [Media Print -Text] or [Media Print - Photos], and [Advanced Settings] tabs. By default, pressing the <Custom 3> (Review) button on the control panel allows you to view a list of the setting values.
Page 401: Media Print - Text
Selecting the Printing Options • The features displayed on the [Media Print - Photos] and [Advanced Settings] screens may vary depending on the combination of the optional components installed on the machine. Media Print - Text Item Setting Value Quantity Specify the number of print sets in the range of 1 - 999, using the numeric keypad.
Page 402: Index Print
10 Media Print (Text and Photos) Index Print In the Media Print - Photos mode, a list of 30 x 40 mm reduced images, plus index numbers, file names, and dates when images were stored in the medium are printed. In the Media Print - Text mode, names (up to 2 lines and 100 characters), dates when files were stored in the medium, and the total number of files are printed.
Page 403: 11 Job Status
11 Job Status This chapter describes how to check the status of jobs and operate the jobs. Job Status Overview........................402 Checking Current/Pending Jobs ................... 403 Checking Completed Jobs ...................... 405 Printing and Deleting Stored Jobs ..................406 Printing Pending Jobs....................... 423 Handling Error Terminations ....................
Page 404: Job Status Overview
11 Job Status Job Status Overview The Job Status feature allows you to check current, pending, and completed jobs. You can also cancel printing and print jobs that are waiting to be output or resumed. Press the <Job Status> button. <Job Status>...
Page 405: Checking Current/Pending Jobs
Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. Press the <Job Status> button. <Job Status> button Select the job to be canceled or preferentially executed.
Page 406 11 Job Status Change Quantity Displays the [Change Quantity] screen, on which you can change the number of print sets. Enter the number using the numeric keypad.
Page 407: Checking Completed Jobs
Checking Completed Jobs Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Selecting a job allows you to see its details. Press the <Job Status> button. <Job Status> button Select the [Completed Jobs] tab.
Page 408: Printing And Deleting Stored Jobs
11 Job Status Printing and Deleting Stored Jobs This section describes how to print or delete jobs stored with the Secure Print or Sample Set feature, or stored with the [Receive Control] setting of the Charge Print feature. The [Secure Print Jobs &...
Page 409 Printing and Deleting Stored Jobs Select the user to be checked, and select [Job List]. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or ] to move to the next screen. •...
Page 410 11 Job Status When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Preview] is Selected Select any option. (Entire view) An entire preview image is displayed. Double-tap the touch screen to move to the enlarged view.
Page 411: Sample Set
Printing and Deleting Stored Jobs When [Print] is Selected Specify how to process the job after printing. Note • The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode.
Page 412 11 Job Status Select the job to be printed or deleted. Note • You can select up to 100 files simultaneously to print or delete the files. If you select multiple files, they are printed in the selected order. • The files in a folder can be displayed in a list or thumbnailed view.
Page 413 Printing and Deleting Stored Jobs (Entire view) An entire preview image is displayed. Double-tap the touch screen to move to the enlarged view. (Enlarged view) A previewed image is enlarged or reduced. Drag or flick the enlarged image to move the position to be displayed.
Page 414: Delayed Print
11 Job Status Cancels printing the job. Delayed Print This feature allows you to temporarily store print data on the machine to print it at specified time. Up to 100 jobs can be stored (queued) simultaneously for the Delayed Print feature. If the power is switched off when jobs are in queue (before the specified print time), the jobs whose print time has elapsed will automatically be printed immediately after the power is switched on again.
Page 415 Printing and Deleting Stored Jobs When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Preview] is Selected Select any option. (Entire view) An entire preview image is displayed.
Page 416: Charge Print
11 Job Status When [Print] is Selected Select [Yes]. Note • The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode. If [Disabled] is selected, the machine automatically deletes the job after printing without displaying the confirmation screen.
Page 417 Printing and Deleting Stored Jobs Enter the user ID, and select [Enter]. Note • When the passcode is set, enter the user ID and select [Next]. Then, enter the passcode and select [Enter]. • While a user is authenticated, the <Log In/ Out>...
Page 418 11 Job Status Print Quantity Specify the number of print sets using the numeric keypad. Print Prints the Charge Print job. After printing, the job is deleted. Refer to "When [Print] is Selected" (P.417). When [Delete] is Selected Select [Delete]. Delete Deletes the job.
Page 419: Private Charge Print
Printing and Deleting Stored Jobs When [Print] is Selected Specify how to process the job after printing. Note • The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode.
Page 420 11 Job Status Enter the user ID, and select [Enter]. Note • When the passcode is set, enter the user ID and select [Next]. Then, enter the passcode and select [Enter]. • While the user is authenticated, the <Log In/ Out>...
Page 421 Printing and Deleting Stored Jobs Cancel Cancels deleting the job. When [Preview] is Selected Select any option. (Entire view) An entire preview image is displayed. Double-tap the touch screen to move to the enlarged view. (Enlarged view) A previewed image is enlarged or reduced. Drag or flick the enlarged image to move the position to be displayed.
Page 422: Public Folder
11 Job Status Print and Save Starts printing the job. After printing, the job remains undeleted. Cancel Cancels printing the job. Public Folder This feature allows you to store data in the machine and send the data by operating on a remote machine.
Page 423: Undelivered Faxes
Printing and Deleting Stored Jobs When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Print] is Selected Starts printing the job. Undelivered Faxes The following describes how to re-send or delete an undelivered fax job.
Page 424 11 Job Status When [Delete This Fax] is Selected Select [Delete]. Delete Deletes the undelivered fax job. Cancel Cancels deleting the undelivered fax job. When [Change Recipients] is Selected Specify a fax recipient for the undelivered fax job. Besides the fax recipient, the following features can be changed on the control panel: Fax type Starting Rate Important •...
Page 425: Printing Pending Jobs
Printing Pending Jobs Printing Pending Jobs After the last user operation on the control panel of the machine, a job is waiting to be printed until the period of time specified in [Auto Print] elapses, instead of being printed immediately. You can forcibly print this pending job without waiting for this time period to elapse.
Page 426: Handling Error Terminations
11 Job Status Handling Error Terminations This section describes how to handle error terminations. For a Print Job Select a job shown as an error termination on the [Completed Jobs] tab to check the error code. Follow the instructions of the error code to solve the problem. If an error occurs during a print job, the machine can be configured either to pause the print job until the error is confirmed by the user, or to automatically cancel the error job so that subsequent jobs can be printed.
Page 427: 12 Computer Operations
12 Computer Operations This chapter describes how to print documents, import scanned files, use Direct Fax, and operate CentreWare Internet Services on your computer. Note • Some models do not support the features described in this chapter. An optional component is required.
Page 428: Features Overview
12 Computer Operations Features Overview This section describes an overview of features you can perform from a computer. Printing Submits a print job to the machine from a computer. For more information, refer to "Print" (P.427). E-mail Printing Submits a print job to the machine from a computer by sending e-mail attached with a document.
Page 429: Print
Print Print This section describes how to print with the machine by operating on a computer. Print Features The main print features of the machine are as follows: Printing Using a Print Driver For more information on print features, click [Help] on the print driver screen to view the print driver's help. For information on printing, refer to "Printing"...
Page 430: Direct Printing
12 Computer Operations Store in Remote Folder Temporarily stores the print data in a registered folder, to print the data with the print command from the machine. Important • The print result of the Store in Remote Folder feature may be inferior to the other print results in quality.
Page 431: Setup
Print Private Charge Print This feature allows you to temporarily store print data in the machine for each authentication user ID, and request on the machine's control panel to print the data. As the feature enables you to select and print only necessary jobs, you can avoid printing unnecessary jobs.
Page 432 12 Computer Operations Click [OK] in the [Print] dialog box. Note • If the document monitor is installed and set to monitor the machine, the notification screen is displayed when printing has been completed. The document monitor is available in the CD-ROM of the Driver CD Kit. For information how to install the document monitor, refer to the manual included in the Driver CD Kit.
Page 433: E-Mail Printing
E-mail Printing E-mail Printing You can send e-mail with documents attached from a computer to the machine. The received e-mail is automatically printed from the machine according to the settings on the machine. This feature is called "E-mail Printing". Note •...
Page 434 12 Computer Operations Direct Print. Default values of the logical printer configured under [Language Emulations] > [PostScript 3] > [Logical Printer Number] in CentreWare Internet Services when [Print Processing Mode] is set to [PS] in PDF Direct Print.
Page 435: Sending Fax
Sending Fax Sending Fax This section describes how to send a fax using the Direct Fax feature. The following procedure uses Windows XP WordPad as an example. The Direct Fax procedure depends on the application you use. For more information, refer to the documentation provided with the application.
Page 436 12 Computer Operations Important • Because CentreWare Internet Services is accessible by multiple users simultaneously, the registered data will have a risk to be overwritten if a system administrator ID and passcode are not set. We recommend that data edit is permitted only by a system administrator with a passcode. •...
Page 437 Sending Fax Enter the IP address or Internet address of another machine (ApeosPort-V C7775/C6675/ C5575/C4475/C3375/C3373/C2275, DocuCentre-V C7775/C6675/C5575/C4475/C3375/ C3373/C2275) in the browser address field, and press the <Enter> key. Click the [Properties] tab, and select [Public Address Book] in the left frame on the screen. Note •...
Page 438: Importing Scanned Data
12 Computer Operations Importing Scanned Data This section describes how to import files from a machine's folder to your computer. The following four methods are available. Importing to a TWAIN Compatible Application........................436 Importing Using Stored File Manager 3 ..........................438 Importing Using CentreWare Internet Services........................
Page 439: Importing Scanned Data
Importing Scanned Data In the [Folder Number] field, enter the number of the folder (001 - 200) that contains the file to be imported. In the [Passcode] field, enter a passcode (up to 20 digits). Note • You can also select a folder number from [Registered Folders].
Page 440: Importing Using Stored File Manager 3
For information on how to install Stored File Manager 3, refer to the "Readme" file included in the Driver CD Kit. To learn about fields in the displayed dialog box, click [Help] to view the Stored File Manager 3 help. Click [Start] and select [Programs] > [Fuji Xerox] > [Network Scanner Utility 3] > [Stored File Manager 3].
Page 441 Importing Scanned Data Click [Confirm]. Select a file to be imported from the list. To import a file, there are two ways as follows: Importing a file by clicking [Import]. Click [Import]. The file is extracted and saved the specified save location. Note •...
Page 442: Importing Using Centreware Internet Services
12 Computer Operations Changing the display of scanner names You can change the display of scanner names listed. To change the display of scanner names, use the dialog box that appears by clicking [Search/ Display Settings] in the scanner selection dialog box.
Page 443 Importing Scanned Data For information on an overview of CentreWare Internet Services, refer to "CentreWare Internet Services" (P.443). For more information on this operation, click [Help] in the top frame to view the help. Important • To display the online help for CentreWare Internet Services, users need to have the environment to connect to the internet.
Page 444 12 Computer Operations Click a file name and save a link. Click [Save].
Page 445: Centreware Internet Services
Selecting a feature displays its available features and information in these frames. Lower Left Frame Displays the machine information and status, and the [Refresh] button. Clicking [Refresh] updates the information. Lower Right Frame Clicking the logo opens the Fuji Xerox home page.
Page 446 12 Computer Operations Main features of CentreWare Internet Services are listed below. Tab Name Main Features Status Displaying the machine status Displaying the status of the paper trays, output trays, and consumables such as toner cartridges. Usage Counters Displays the total number of pages used for each feature and cumulative numbers.
Page 447: Browser Settings
CentreWare Internet Services Browsers Supported Operation Systems ® ® Windows 7 Mozilla Firefox Windows XP Safari 5.1 OS X v10.8 Mountain Lion Mac OS X 10.3.9 to 10.7 Lion Browser Settings Before using this service, ensure the following settings on your browser. The following describes the setting procedure for Internet Explorer 8.0.
Page 448 12 Computer Operations Note • If your network uses DNS (Domain Name System) and the machine's host name is registered in the domain name server, you can access the machine using the URL with the combination of the host name and the domain name. For example, if the host name is "myhost", and the domain name is "example.com", then the Internet address is "myhost.example.com".
Page 449: 13 Appendix
13 Appendix This chapter contains a glossary of terms used in this guide. Glossary............................448...
Page 450: Glossary
13 Appendix Glossary Term Description 420 x 297 mm paper 297 x 210 mm paper 210 x 148 mm paper Alias An alternative name of the machine's e-mail address. For example, when the e-mail address for the machine is internet_fax@example.com, you can use internet_fax@mb1.abc.example.com (alias) to reach the same location.
Page 451 Glossary Term Description CSV File CSV (Comma Separated Values) is a file format that is often used for saving data by spreadsheets and database programs. Cut Paper Standard paper sizes, such as A4 and B5. Default Screen A screen displayed on the touch screen immediately after switching the power on, or pressing the <Clear All>...
Page 452 13 Appendix Term Description F Code A transmission method defined by Communications and Information Network Association of Japan (CIAJ) for use of T.30 sub-addresses standardized by ITU-T. Between the machines with the F Code feature, including those manufactured by other companies, various features making use of F Code can be used.
Page 453 Glossary Term Description Line Monitor Allows you to audibly monitor a transmission through the speaker after dialing and until you are connected. Low Toner Alert Tone A tone the device sounds when the toner cartridge needs to be replaced. Machine Ready Tone A tone produced when the status of the machine changes from standby to ready, such as when the power is switched on.
Page 454 13 Appendix Term Description Receive Buffer The area in the machine's memory or hard disk drive. Data sent from client computers is stored in this area. Receiving Paper Size A feature that specifies the output paper size for received fax documents.
Page 455 Glossary Term Description SMTP An abbreviation of Simple Mail Transfer Protocol. A communications protocol (an agreement governing the way data is transmitted) commonly used for sending and receiving e- mail. Start Reservation In this guide, this refers to loading a document, selecting features, and pressing the <Start>...
Page 456 13 Appendix...
Page 457: Index
Index Index Symbols booklet unit................57 booklet unit side cover ............57 + Add ...................200 bottom left cover...............51 broadcast...................247 Numerics broadcast send...........181 browse..................312 1 staple (simple copy)..............99 build job..................158 10BASE-T/100BASE-TX connector ........52 2 pages per side (simple copy)..........98 2 sided book copying ............121 2 sided copying (simple copy)..........97 c (clear) button..............69 2 sided scanning ..........198...
Page 458 covers ..................135 encryption ...............240 creaser unit ..................57 energy saver button ............68 custom button 1 ..............69 energy saver mode ..............66 custom button 2 ..............69 enlarged copies ............... 100 custom button 3 ................70 enter output size..............342 entering a stored program name ........379 entering specific symbols............
Page 459 Index lighten/darken ............111 lighten/darken (simple copy)..........98 handout tray ................152 LINE ....................56 hidden text................148 line cut ..................246 hole punch kit................57 list all certificates..............299 hole-punch waste container..........57 list all public entries ............... 280 loading documents..............262 local terminal information..........210 lock out printer ................79 IC card reader ................71 locking casters ................50 ID card copy ................156...
Page 460 non-standard size document..........122 printing files in a folder............358 non-target area color............109 printing pending jobs preferentially....... 423 numeric keypad..............69 printing private charge print jobs........419 printing sample set jobs ............411 printing secure print jobs ............ 409 printing stored jobs ............... 406 one touch button..........196 priority send................
Page 461 Index saturation ..................114 save in ..................314 specifying a destination using the address book ..200 saving the scanned data .............269 specifying a destination using the keyboard screen 209 scan density ................333 specifying a destination using the numeric keypad 194 Scan To ..................326 specifying a line (port) ............
Page 462 telephone line connectors............55 text ....................291 text compression ..............296 undelivered faxes ..............421 TIFF................... 291 universal emphasis print (print driver)......428 TIFF/JPEG auto select..........291 upper left cover ................51 TIFF-F ..................239 upright images ................ 290 TIFF-J................... 240 USB 2.0 interface connector.........51 TIFF-S..................
Page 463 ApeosPort-V C7775/C6675/C5575/C4475/C3375/C3373/C2275 DocuCentre-V C7775/C6675/C5575/C4475/C3375/C3373/C2275 User Guide ME6367E2-1 (Edition 1) August 2013 Fuji Xerox Co., Ltd. Copyright © 2013 by Fuji Xerox Co., Ltd.

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Fuji Xerox ApeosPort-V C5575 User Manual

Table of Contents

2 Product Overview

Simple Copy

Layout Adjustment

Output Format Output Format

Fax

Fax/Internet Fax

Fax/Internet Fax Options

E-Mail

Quick Links

Chapters

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Summary of Contents for Fuji Xerox ApeosPort-V C5575