Page 1 ApeosPort-V C7785 DocuCentre-V C7785 ApeosPort-V C6685 DocuCentre-V C6685 ApeosPort-V C5585 DocuCentre-V C5585 User Guide...
Page 2 The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss. Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.
Page 3: Table Of Contents
Table of Contents Table of Contents Before Using the Machine ........................13 Preface ................................... 14 Types of Manuals .............................. 15 Using This Guide..............................16 Organization of This Guide ........................16 Conventions..............................17 Safety Notes................................ 19 Electrical Safety ............................20 Machine Installation..........................21 Operational Safety .............................
Page 4 Switching the Main Power Off........................79 Switching the Power Off from Remote Location ................79 Ground Fault Interrupter ..........................81 Power Saver Mode .............................82 Entering the Power Saver Mode ......................82 Exiting the Power Saver Mode........................83 Making devices necessary to activate the machine exit the Power Saver mode ....83 Control Panel................................84 Large Size UI Kit ............................87 Screens and Buttons Displayed......................89...
Page 5 Table of Contents Color Balance (Adjusting Color Balance)..................129 Color Shift (Adjusting the Color Tone) .....................130 Gloss Level (Enhancing Gloss of the Document)................131 Layout Adjustment ............................132 2 Sided Copying (Making 2 Sided Copies)..................133 Book Copying (Copying Facing Pages onto Separate Sheets) ..........134 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages).........135 Original Size (Specifying the Scan Size for the Document) .............137 Mixed Size Originals (Scanning Different Size Documents Simultaneously)....137...
Page 6 Changing the Scan Settings ......................... 201 About Internet Fax............................203 Internet Fax Features ..........................203 Sending Internet Fax ..........................205 Receiving Internet Fax..........................206 Useful Features............................207 About IP Fax (SIP) ............................210 IP Fax (SIP) Features..........................211 Feature Comparison with Regular Fax..................... 213 Sending IP Fax (SIP)..........................
Page 7 Table of Contents Lighten / Darken (Adjusting Fax Density)..................245 Fax/Internet Fax Options..........................246 Acknowledgement Report (Confirming Transmission Results) ..........246 Starting Rate (Selecting a Communication Mode) ..............247 Priority Send/Delay Start (Specifying Send Priority/Send Time) ...........249 Transmission Header Text (Adding Sender Name and Phone Number to Faxes) ..250 Cover Page (Transmitting Documents With a Cover Page).............251 Internet Fax Subject (Specifying the Internet Fax Subject)............253 Internet Fax Message (Editing the Internet Fax Mail Contents) ..........253...
Page 8 Address Book (Specifying a Destination Using the Address Book [Type 2]) ....306 Add New Address (Registering a Recipient on the Address Book)........309 Specifying a Destination Using a One Touch Button ..............310 New Recipient (Specifying an E-mail Address) ................311 Add Me (Adding the Sender’s Address)...................
Page 9 Table of Contents Store & Send Link.............................353 Scan To (Displaying the E-mail Address of the Authenticated User) ........353 From (Displaying the E-mail Address of the Authenticated User)........354 Subject (Setting the Subject) .......................354 Message (Entering the E-mail Body)....................354 Color Scanning (Selecting an Output Color) ..................354 2 Sided Scanning (Scanning Both Sides of a Document)............354 Original Type (Selecting the Document Type)................354 Preview (Previewing the Scanned Images during a Scan Job) ..........354...
Page 10 Step 1 Opening the [Send from Folder] Screen................380 Step 2 Selecting a Folder ........................381 Step 3 Checking/Selecting Files in a Folder..................381 Step 4 Operating Files in a Folder...................... 381 Selecting a folder under Scan & Other Jobs..................382 Checking/Operating Files in a Folder ......................
Page 11 Table of Contents [Select From List] Screen........................427 Selecting the Printing Options........................428 Media Print - Photos..........................428 Media Print - Text............................429 Index Print..............................430 11 Job Status ...............................431 Job Status Overview ............................432 Checking Current/Pending Jobs.........................433 Checking Completed Jobs..........................435 Printing and Deleting Stored Jobs ......................437 Secure Print..............................437 Sample Set..............................441 Delayed Print ..............................444...
Page 13: Before Using The Machine
1 Before Using the Machine This chapter describes how to use this guide, as well as safety notes and legal notice you should read before using the machine.  Preface ...............................14  Types of Manuals ..........................15  Using This Guide..........................16 ...
Page 14: Preface
1 Before Using the Machine Preface Thank you for selecting ApeosPort-V C7785/C6685/C5585, DocuCentre-V C7785/C6685/ C5585 (hereafter referred to as “the machine”). This guide describes how to operate the machine and the precautions you should follow during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.
Page 15: Types Of Manuals
Types of Manuals Types of Manuals The following guides are provided with the machine. Accompanying Manuals  User Guide (this guide) The guide describes all the necessary steps for copy, print, scan, and fax. This manual is included in the Media (Software/Product Manual). ...
Page 16: Using This Guide
1 Before Using the Machine Using This Guide This guide is intended for first time users of the machine. It describes the basic operations for the Copy, Print, Scan, and Fax services. Organization of This Guide This guide consists of the following chapters: ...
Page 17: Conventions
Using This Guide  13 Appendix Contains a glossary of terms used in this guide. Conventions  The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration.
Page 18 1 Before Using the Machine , Short Edge Feed (SEF): Loading documents or paper in landscape orientation when you view the machine from the front. LEF Orientation SEF Orientation Paper feed direction Paper feed direction...
Page 19: Safety Notes
Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty. Contact your local Fuji Xerox representative for more information. Follow all warning instructions marked on this product. The warning marks stand for...
Page 20: Electrical Safety
If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.
Page 21: Machine Installation
 Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative. Machine Installation Do not locate this product where people might step on or trip over the power cord.
Page 22 1 Before Using the Machine With Offset Catch Tray (Optional) 1716 (Unit: mm) 1674 With C3 Finisher with Booklet Maker (Optional) 1716 (Unit: mm) 2110...
Page 23 Safety Notes With HCF B1-S (Optional) and C3 Finisher with Booklet Maker 1783 (Unit: mm) 3006 With HCF B1-S (Optional), C3 Finisher with Booklet Maker (Optional), and Folder Unit CD1 (Optional) 1783 547 20 2866 (Unit: mm) 3361...
Page 24 1 Before Using the Machine With Finisher D2-P with Booklet Maker (Optional) and D2 Folder Unit (Optional) 1716 2425 (Unit: mm) 2525 With Finisher D2-P with Booklet Maker (Optional),D2 Folder Unit (Optional), and HCF B1-S (Optional) 1783 2866 3361 (Unit: mm) Do not incline the product at more than 10 degree angle.
Page 25 To bundle wires and cables, always use the cable ties and spiral tubes that Fuji Xerox supplies. Otherwise, it may cause some defects. Others To keep this product in a good performance and condition, always use it in the following environment: Temperature: 10 - 32°C...
Page 26: Operational Safety
To avoid the risk of electric shock and a fire accident, switch off and unplug the product promptly in the following conditions, then contact your local Fuji Xerox representative. The product emits smoke or its surface is unusually hot. ...
Page 27 Do not attempt to remove a paper deeply jammed inside the product, particularly a paper wrapped around the fusing unit or the heat roller. Otherwise, it may cause injuries or burns. Switch off the product immediately and contact your local Fuji Xerox representative.
Page 28 Do not apply excessive force to hold thick document on the document glass. It may break the glass and cause injuries. To move this product to another location, contact your local Fuji Xerox representative. Ventilate well during extended operation or mass copying. It may affect the office air environment due to odor such as ozone in a poorly ventilated room.
Page 29: Consumable
Use a broom or a wet cloth to wipe off the spills. If you spill a large volume of toner, contact your local Fuji Xerox representative. Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion.
Page 30: Location Of Warning And Caution Labels
1 Before Using the Machine Location of Warning and Caution Labels Always follow all warning instructions marked on or supplied with this product. To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or "High Voltage" marks on.
Page 31 Safety Notes...
Page 32: Regulation
1 Before Using the Machine Regulation This product emits weak electromagnetic waves. If you have a medical device implanted (e.g., a cardiac pacemaker) and get out of shape, keep away from this product immediately and consult a physician. Radio Frequency Emissions (Class B) This product has been tested and found to comply with the limits for a Class B digital device, pursuant to the International Standard for Electromagnetic Interference (CISPR Publ.
Page 33: Environment
Environment Environment  For environmental protection and efficient use of resources, Fuji Xerox reuses returned toner cartridges and drum cartridges to make recycle parts, recycle materials or energy recovery. Proper disposal is required for toner cartridges and drum cartridges no longer ...
Page 34: About License
1 Before Using the Machine About License This section describes information about licenses. Be sure to read through it. RSA BSAFE ® ® This product includes RSA BSAFE Cryptographic software from EMC Corporation. Heimdal Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden).
Page 35: Freebsd
About License Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>. All rights reserved. Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.
Page 36: Openldap
1 Before Using the Machine The views and conclusions contained in the software and documentation are those of the authors and should not be interpreted as representing official policies, either expressed or implied, of the FreeBSD Project. OpenLDAP Copyright 1998-2006 The OpenLDAP Foundation All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted only as authorized by the OpenLDAP Public License.
Page 37: Des
About License All rights reserved. Redistribution and use in source and binary forms are permitted provided that this notice is preserved and that due credit is given to the University of Michigan at Ann Arbor. The name of the University may not be used to endorse or promote products derived from this software without specific prior written permission.
Page 38: Aes
The Japanese-English dictionaries (EDICT and COMPDIC) edited by The Electronic Dictionary Research and Development Group under the coordination of Professor James William Breen at Monash University are used in the advanced scan kit option of Fuji Xerox. These Japanese-English dictionary files are licensed to customers under the terms and conditions of a Creative Commons Attribution-ShareAlike License.
Page 39: Cyrus Sasl
About License http://www.csse.monash.edu.au/~jwb/edict.html http://www.csse.monash.edu.au/~jwb/compdic_doc.html Information Regarding the Creative Commons Attribution-ShareAlike License  http://creativecommons.org/licenses/by-sa/2.5/legalcode Cyrus SASL Copyright (c) 1998-2003 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 40 1 Before Using the Machine This copyrighted material is made available to anyone wishing to use, modify, copy, or redistribute it subject to the terms and conditions of the BSD License. This program is distributed in the hope that it will be useful, but WITHOUT ANY WARRANTY expressed or implied, including the implied warranties of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE.
Page 41 About License LUCENT DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS. IN NO EVENT SHALL LUCENT OR ANY OF ITS ENTITIES BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.
Page 42 1 Before Using the Machine The authors hereby grant permission to use, copy, modify, distribute, and license this software and its documentation for any purpose, provided that existing copyright notices are retained in all copies and that this notice is included verbatim in any distributions. No written agreement, license, or royalty fee is required for any of the authorized uses.
Page 43 About License 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. Neither the name of KTH nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.
Page 44 1 Before Using the Machine (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. (16) FreeBSD Copyright (c) 1997-2002 FreeBSD Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 45 About License OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. (19) Todd C. Miller Copyright (c) 1998 Todd C. Miller <Todd.Miller@courtesan.com> All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 46 1 Before Using the Machine (23) Intel (i960) Copyright (c) 1993 Intel Corporation Intel hereby grants you permission to copy, modify, and distribute this software and its documentation. Intel grants this permission provided that the above copyright notice appears in all copies and that both the copyright notice and this permission notice appear in supporting documentation.
Page 47 About License 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. THIS SOFTWARE IS PROVIDED BY THE AUTHOR AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Page 48 1 Before Using the Machine OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. (29) IBM, Sony, Toshiba (only spu-* targets) (C) Copyright 2001,2006, International Business Machines Corporation, Sony Computer Entertainment, Incorporated, Toshiba Corporation, All rights reserved.
Page 49 About License Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2.
Page 50 1 Before Using the Machine CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
Page 51 About License 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. Neither the name of Xilinx nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.
Page 52: Oss Supported By Apache License
ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. OSs Supported by Apache License NFCTools for Java 1.0-M8 Copyright 2011-2012 Adrian Stabiszewski, as@nfctools.org Copyright 2015 Fuji Xerox Co., Ltd CSS3PIE 1.0.0 Copyright 2010 Jason Johnston Apache License Version 2.0, January 2004 http://www.apache.org/licenses/ TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION 1.
Page 53 About License "Object" form shall mean any form resulting from mechanical transformation or translation of a Source form, including but not limited to compiled object code, generated documentation, and conversions to other media types. "Work" shall mean the work of authorship, whether in Source or Object form, made available under the License, as indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix below).
Page 54 1 Before Using the Machine (c) You must retain, in the Source form of any Derivative Works that You distribute, all copyright, patent, trademark, and attribution notices from the Source form of the Work, excluding those notices that do not pertain to any part of the Derivative Works; and (d) If the Work includes a "NOTICE"...
Page 55: Oss Supported By The Mit License (Mit)
About License all other commercial damages or losses), even if such Contributor has been advised of the possibility of such damages. 9. Accepting Warranty or Additional Liability. While redistributing the Work or Derivative Works thereof, You may choose to offer, and charge a fee for, acceptance of support, warranty, indemnity, or other liability obligations and/or rights consistent with this License.
Page 56 1 Before Using the Machine colResizable 1.3 http://quocity.com/colresizable/ globalize 0.1.1 Copyright Software Freedom Conservancy, Inc. html5shiv 3.6.2 Copyright (c) 2013 Alexander Farkas (aFarkas). Normalize.css 2.1.1 Copyright (c) Nicolas Gallagher and Jonathan Neal Treeview 1.4.1 Copyright (c) 2007 Jörn Zaefferer The MIT License Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish,...
Page 57: About Qt
About Qt About Qt This product uses Qt. The licenses used in this product are as follows: (1) GNU LESSER GENERAL PUBLIC License Version 2.1 (2) Other Licenses Under the license agreement, the source code is available on our official website below. http://www.fujixerox.co.jp/etc/oss/mfd_ui/ About Software Applied to LGPL This product includes software licensed under GNU LESSER GENERAL PUBLIC LICENSE...
Page 58 1 Before Using the Machine object files to the recipients, so that they can relink them with the library after making changes to the library and recompiling it. And you must show them these terms so they know their rights. We protect your rights with a two-step method: (1) we copyright the library, and (2) we offer you this license, which gives you legal permission to copy, distribute and/or modify the library.
Page 59 About Qt The precise terms and conditions for copying, distribution and modification follow. Pay close attention to the difference between a "work based on the library" and a "work that uses the library". The former contains code derived from the library, whereas the latter must be combined with the library in order to run.
Page 60 1 Before Using the Machine b) You must cause the files modified to carry prominent notices stating that you changed the files and the date of any change. c) You must cause the whole of the work to be licensed at no charge to all third parties under the terms of this License.
Page 61 About Qt If distribution of object code is made by offering access to copy from a designated place, then offering equivalent access to copy the source code from the same place satisfies the requirement to distribute the source code, even though third parties are not compelled to copy the source along with the object code.
Page 62 1 Before Using the Machine computer system, rather than copying library functions into the executable, and (2) will operate properly with a modified version of the library, if the user installs one, as long as the modified version is interface-compatible with the version that the work was made with. c) Accompany the work with a written offer, valid for at least three years, to give the same user the materials specified in Subsection 6a, above, for a charge no more than the cost of performing this distribution.
Page 63 About Qt 10. Each time you redistribute the Library (or any work based on the Library), the recipient automatically receives a license from the original licensor to copy, distribute, link with or modify the Library subject to these terms and conditions. You may not impose any further restrictions on the recipients' exercise of the rights granted herein.
Page 64 1 Before Using the Machine NO WARRANTY 15. BECAUSE THE LIBRARY IS LICENSED FREE OF CHARGE, THERE IS NO WARRANTY FOR THE LIBRARY, TO THE EXTENT PERMITTED BY APPLICABLE LAW. EXCEPT WHEN OTHERWISE STATED IN WRITING THE COPYRIGHT HOLDERS AND/OR OTHER PARTIES PROVIDE THE LIBRARY "AS IS"...
Page 65: Other Licenses
About Qt Also add information on how to contact you by electronic and paper mail. You should also get your employer (if you work as a programmer) or your school, if any, to sign a "copyright disclaimer" for the library, if necessary. Here is a sample; alter the names: Yoyodyne, Inc., hereby disclaims all copyright interest in the library `Frob' (a library for tweaking knobs) written by James Random Hacker.
Page 66: Legal Notice
1 Before Using the Machine Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. ...
Page 67: Product Overview
2 Product Overview This chapter describes the basic information of the machine, such as machine components, how to switch the machine on and off, and how to use the touch screen.  Machine Components .........................68  Power Source ...........................77  Ground Fault Interrupter......................81 ...
Page 68: Machine Components
2 Product Overview Machine Components  Main unit and HCF2 (2000 sheets) (optional) This view varies depending on the model. Component Function Document cover Holds a document in place. Document glass Load a document here. Control panel (Middle Size Consists of operation buttons, LED indicators, and a touch screen. Color UI) For more information, refer to "Control Panel"...
Page 69 Machine Components Component Function Machine front door Open this door to clear paper jams or replace consumables. Tray 1, 2, 3, 4 Load paper here. Bottom left door Open this door to clear paper jams. If Tray 6 (HCF2 (2000 sheets)) is installed in the machine, move Tray 6 (HCF2 (2000 sheets)) to the left first.
Page 70 2 Product Overview  Inside and right views of the machine Component Function Output tray Outputs are delivered here. Two types of trays are available: a normal output tray and an optional offset stacking tray (Offset Catch Tray). When the optional offset stacking tray is attached and A4 or smaller size paper is to be output, do not use the extension flap.
Page 71 Machine Components  Duplex automatic document feeder Component Function Confirmation indicator Lights up when a document is loaded correctly. Document feeder left cover This cover slightly opens when the document feeder top cover is opened. Open this cover widely to clear document jams. Document feeder top cover Open this cover to clear document jams.
Page 72 2 Product Overview  Telephone line connectors Name marked on Connector Name displayed on the cover of the Function the touch screen machine Not available. Not available. Enables you to connect the machine to a telephone device. Do not connect any device other than a telephone (a fax machine and other) or the Additional G3 Port 2 to this connector.
Page 73 Machine Components  C3 Finisher (optional), C3 Finisher with Booklet Maker (optional), Folder Unit CD1 (optional) 10 9 Component Function Transport Unit V1 front door Open this door to clear paper jams. Tri-fold output tray button Press this button to open the tri-fold output tray. Hole punch waste container Collects punch scraps from the puncher.
Page 74 2 Product Overview  Finisher D2-P with Booklet Maker (optional) 12 11 Component Function Tray T1 (Inserter) Load paper for covers or separators. Paper loaded here is not used for copying or printing. De-curl button Press this button to decurl copies. Output tray Receives copies when you select [Hole Punch], [Z Fold Half Sheet], [Auto], [Collated], or [Uncollated].
Page 75 Machine Components Component Function Folder Output Tray button Press this button to open the Folder Output Tray. (Only available when the D2 Folder Unit is installed.) Left cover Open this cover to access the inside of the machine to clear paper jams. Note •...
Page 76 2 Product Overview  HCF B1-S (optional) Component Function Tray 5 (Bypass) Used for loading non-standard paper (thick-stock paper, and other special media) that cannot be loaded in Trays 1 to 4, and 6. Tray 5 (Bypass) top cover Open this cover to clear paper jams. Front door of the High Open this door to clear paper jams.
Page 77: Power Source
Power Source Power Source The machine is provided with the power switch and the main power switch.  Power switch To use the machine, press the power switch to switch its power on. You can start operations Power switch after the machine warms up. Main power switch ...
Page 78: Switching The Power Off
2 Product Overview Switch the power off at the end of the day or when not using the machine for an extended period of time. Use also the Power Saver feature to save power consumption while the machine is not in use. For information on the Power Saver feature, refer to "Power Saver Mode"...
Page 79: Switching The Main Power Off
Power Source Switching the Main Power Off Important • Do not switch the main power off while the touch screen displays a screen or the <Power Saver> button blinks. Switching off the main power may damage the hard disk and the memory or cause a machine malfunction.
Page 80 2 Product Overview Click [OK].
Page 81: Ground Fault Interrupter
Ground Fault Interrupter Ground Fault Interrupter The machine is provided with a ground fault interrupter. Ground fault interrupter Ground fault interrupter <TEST> button <TEST> button The main unit HCF B1-S <TEST> button Ground fault interrupter Finisher D2-P with Booklet Maker In the event of a current leakage, the ground fault interrupter will automatically cut off the power circuit to prevent any leakage or fire from occurring.
Page 82: Power Saver Mode
2 Product Overview Power Saver Mode The machine is equipped with the Power Saver mode that saves electricity by reducing power consumption. The Power Saver feature has two modes: Low Power mode and Sleep mode.  Low Power Mode In this mode, the power to the control panel is lowered to save power. ...
Page 83: Exiting The Power Saver Mode
Power Saver Mode Exiting the Power Saver Mode The machine exits the Power Saver mode by the following instances:  Pressing the <Power Saver> button on the control panel  Receiving jobs such as print and fax  Selecting [Apply] in CentreWare Internet Services ...
Page 84: Control Panel
2 Product Overview Control Panel Component Function <Services Home> button Press this button to display the Services Home screen. Note • You can change the services displayed on the Services Home screen. For more information, refer to "1 Before Using the Machine" > "Customizing the Control Panel"...
Page 85 Control Panel Component Function <Interrupt> button Press this button to suspend a copy or print job in progress to have the machine process another job. During the Interrupt mode, the <Interrupt> button lights up. Pressing the <Interrupt> button again exits the Interrupt mode and resumes the suspended job.
Page 86 2 Product Overview Component Function <Custom Button 3> (Review) "Review" is assigned to this button by default. On the [Review] screen, you can check a list of the status of Copy, Fax, and Scan services whose settings have been changed from the defaults. You can also check the details of fax and e-mail recipients.
Page 87: Large Size Ui Kit
Control Panel Large Size UI Kit Note • As the Large Size UI Kit does not support the one touch panels, you cannot specify recipients with the one touch buttons. Component Function Touch screen Displays messages required for operation and buttons for various features. You can directly touch the touch screen to instruct operations and set features.
Page 88 2 Product Overview Component Function <Error> indicator Blinks if a system error occurs. This indicator lights up when a problem other than a system error occurs with the machine, including paper jams and running out of paper. If the <Error> indicator blinks, contact our Customer Support Center. If the <Error>...
Page 89: Screens And Buttons Displayed
Control Panel Component Function <C (Clear)> button Press this button to cancel a numerical value you have entered with the numeric keypad. <Dial Pause> button Press this button to insert a pause into a destination number. <Machine Status> button Press this button to check the machine status and meters, to check the status of the consumables, and to print reports.
Page 90: About The Services Home Screen
2 Product Overview About the Services Home Screen This section describes the fields and buttons on the Services Home screen, which is displayed by pressing the <Services Home> button. You can flick or drag on the Services Home screen to switch the screen. For information on how to flick or drag, refer to "Touch Screen"...
Page 91 About the Services Home Screen For more information, refer to "Fax" (P.189).  E-mail You can scan documents and send the scanned data as an e-mail attachment. For more information, refer to "E-mail" (P.302).  Simple Copy You can set the features for the Copy service. Selecting [Simple Copy] allows you to easily specify the basic copy features on a single screen.
Page 92 2 Product Overview For more information, refer to "Store to USB" (P.347). Note • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.  Media Print - Text You can print document files (PDF, TIFF, XML Paper Specification (XPS), XDW (XBD), and JPG (JFIF)) after retrieving the files from a CompactFlash card or a USB memory device.
Page 93: Activity Report
About the Services Home Screen Note • Under [Default Language] in the System Administration mode, you can select the standard language displayed on the touch screen when the power is switched on. For more information on how to set [Default Language], refer to "5 Tools" > "Common Service Settings" > "Screen/Button Settings"...
Page 94: Touch Screen
2 Product Overview Touch Screen The following two display methods are available on the touch screen of the machine: "Icon Style" and "Button Style". By factory default, the icon style is available. The following describes the operation procedure unique to the Icon Style. Note •...
Page 95 Touch Screen  Tap Touch the touch screen and move your finger away from the screen quickly. You can tap on the preview screen. Tap the preview area to switch the page on the preview screen. Preview screen when scanning ...
Page 96: Entering Text
2 Product Overview Entering Text During operations, a screen for entering text sometimes appears. The following describes how to enter text. You can enter the following characters: numerals, alphabets, and symbols. Item Description Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the lowercase letters, select [Shift] again.
Page 97: Copy
3 Copy This chapter describes the basic operation and features for the Copy service.  Copying Procedure........................98  Operations during Copying ....................104  Simple Copy ..........................107  Copy ..............................112  Image Quality..........................125  Layout Adjustment ........................132  Output Format..........................146  Job Assembly..........................179...
Page 98: Copying Procedure
3 Copy Copying Procedure This section describes the basic copy procedures. Step 1 Loading Documents ................................98 Step 2 Selecting Features ................................100 Step 3 Entering a Quantity................................ 101 Step 4 Starting the Copy Job ..............................102 Step 5 Confirming the Copy Job in Job Status........................103 Step 1 Loading Documents The following two methods are available to load documents: ...
Page 99 Copying Procedure Adjust the document guides to match the size of the document loaded. Note • When loading a large size document such as A3, lift up the document feeder tray, and open the document stopper rightward. Document stopper Load the document face up (when the Confirmation indicator document is 2-sided, load the front side up) in the center of the document feeder.
Page 100: Step 2 Selecting Features
3 Copy Load the document face down, and align it against the top left corner of the document glass. Close the document cover. Note • When a standard size document is loaded on the document glass, the size of the document is displayed in the message field.
Page 101: Step 3 Entering A Quantity
Copying Procedure If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and configure features as necessary. The following shows the reference section for each tab. "Copy" (P.112) "Image Quality" (P.125) "Layout Adjustment" (P.132) "Output Format"...
Page 102: Step 4 Starting The Copy Job
3 Copy Step 4 Starting the Copy Job Press the <Start> button. Important • If the document has been loaded in the document feeder, do not hold down the document while it is being conveyed. • Copies cannot be made if a copy protection code is detected.
Page 103: Step 5 Confirming The Copy Job In Job Status
Copying Procedure When all documents have been scanned, select [Last Original]. Step 5 Confirming the Copy Job in Job Status If copies are not output after you start the copy job, the job may be in pending status. Use the following procedure to confirm the job status. Press the <Job Status>...
Page 104: Operations During Copying
3 Copy Operations during Copying This section describes available operations during copying. Stopping the Copy Job................................104 Changing the Number of Copies.............................. 105 Interrupting the Copy Job ................................. 106 Stopping the Copy Job Press either the <Stop> button on the control panel or [Delete] on the touch screen.
Page 105: Changing The Number Of Copies
Operations during Copying Select the job to cancel. Select [Delete]. Select [Delete]. Changing the Number of Copies To change the number of copy sets during scanning or copying, use the following procedure. Press either the <Stop> button on the control panel or [Delete] on the touch screen.
Page 106: Interrupting The Copy Job
3 Copy Select [Change Quantity]. Specify the number of copy sets with the numeric keypad. The new quantity must include the number of copies that have already been printed. You cannot enter a number less than the number of copies that have already been printed. Press the <Start>...
Page 107: Simple Copy
Simple Copy Simple Copy You can select [Copy] or [Simple Copy] on the Services Home screen to set the features for the Copy service. This section describes the features you can select on the [Simple Copy] screen. [Simple Copy] allows you to use only basic features to easily copy documents. The following shows the reference section for each feature.
Page 108: Reduce/Enlarge (Making Enlarged/Reduced Copies)
3 Copy  Trays 1 to 4, and Tray 6 (optional) Allows you to directly select the desired tray.  Tray 5 Bypass Auto Detect Automatically detects the size of paper loaded in the bypass tray. Checking the Remaining Amount of Paper in a Tray The icons displayed in the indication areas for each tray allows you to check the remaining amount of paper loaded in the tray.
Page 109: Sided Copying (Making 2 Sided Copies)
Simple Copy  Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note • This cannot be selected together with [Auto Select] under [Paper Supply]. ...
Page 110: Lighten/Darken (Adjusting The Copy Density)
3 Copy - The colors are too light. In that case, change a level from the five levels which is used for the machine to recognize color. For more information, refer to "5 Tools" > "Common Service Settings" > "Image Quality Adjustment" > "Image Quality"...
Page 111: Staple
Simple Copy 1 Staple This feature allows you to select whether to staple copied outputs at the top left corner. The finisher cuts the staple nails depending on the number of sheets. The stapled nails may be bent depending on the type of paper used. For the paper type and the number of sheets that can be stapled, refer to "16 Appendix"...
Page 112: Copy
3 Copy Copy You can select [Copy] or [Simple Copy] on the Services Home screen to set the features for the Copy service. This section describes the features you can select on the [Copy] screen. Reduce/Enlarge (Making Enlarged/Reduced Copies) ......................112 Paper Supply (Selecting the Paper for Copying)........................
Page 113 Copy Note • This cannot be selected together with [Auto Select] under [Paper Supply].  Ratios (3rd and 4th buttons) Displays preset copy ratios. You can change the copy ratio associated with each button. For information on the settings, refer to "5 Tools" > "Copy Service Settings"...
Page 114 3 Copy  Preset %  100% Copies at the same image size as the original document.  Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note •...
Page 115 Copy  Preset %  100% / 100% Copies at the same image size as the original document.  Auto X - Y% Automatically determines the reduction/enlargement ratios for the width and length so that the document image fits in the paper. Fit Image to Paper Size X - Y% ...
Page 116: Paper Supply (Selecting The Paper For Copying)
3 Copy Paper Supply (Selecting the Paper for Copying) This feature allows you to select the tray that holds the paper you want to use. Select a paper tray.  Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio.
Page 117 Copy [Paper Supply] Screen This screen allows you to select a paper tray from all trays available on the machine. Select a paper tray.  Tray Allows you to select the paper tray that can be selected on the machine. When [5] is selected, the [Tray 5] screen is displayed where you can specify a paper type other than plain paper, and non-standard size paper.
Page 118 3 Copy  Paper Size Select from [Auto Detect], [Standard Size], and [Custom Size]. When you select [Auto Detect], the paper size is identified automatically. When you select [Standard Size] or [Custom Size], refer to "When [Standard Size] is Selected in the [Tray 5] Screen" (P.118) or "When [Custom Size] is Selected in the [Tray 5] Screen"...
Page 119: Output Color (Selecting The Color For Copying)
Copy Output Color (Selecting the Color for Copying) This feature allows you to select copy colors. Note • If the use of certain colors is not allowed, the available colors will be restricted. For more information, refer to "5 Tools" > "Accounting" > "Create/View User Accounts" > "Service Access" in the Administrator Guide.
Page 120 3 Copy [Output Color] Screen This screen allows you to make settings for full color, dual color, and single color. Select [More]. Select the desired output color mode.  Auto Detect Automatically determines the color of the original document and makes copies in full color if the original document is colored, or in single color (black) if the document is black-and- white.
Page 121 Copy Select [Dual Color]. Select [Source Color]. Select [Other than Black] or [Color].  Other than Black The colors other than black will be the source colors.  Color Allows you to select one or more source colors from six preset options. [Target Area Color] Screen This screen allows you to select the target color to be used in place of the source colors specified in [Source Color].
Page 122 3 Copy Select [Target Area Color]. Select any color. [Non-target Area Color] Screen This screen allows you to select the color to be used in place of the colors other than the selected source colors. You can select one color from seven preset and six custom options. For information on how to set custom colors, refer to "5 Tools"...
Page 123: Sided Copying (Making 2 Sided Copies)
Copy For information on how to set custom colors, refer to "5 Tools" > "Copy Service Settings" > "Custom Colors" in the Administrator Guide. Select [Single Color]. Select [Color]. Select any color. 2 Sided Copying (Making 2 Sided Copies) This feature is the same as [2 Sided Copying] on the [Layout Adjustment] screen. For more information, refer to "2 Sided Copying (Making 2 Sided Copies)"...
Page 124: Lighten/Darken (Adjusting The Copy Density)
3 Copy Lighten/Darken (Adjusting the Copy Density) Use [ ] and [ ] to select from seven density levels.
Page 125: Image Quality
Image Quality Image Quality The section describes the features you can select on the [Image Quality] screen. Original Type (Selecting the Document Type) ........................125 Image Options (Adjusting Copy Density/Sharpness/Saturation of Images) ..............127 Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast) ........127 Color Effects (Selecting an Image Quality) ...........................128 Color Balance (Adjusting Color Balance) ..........................129 Color Shift (Adjusting the Color Tone) ............................130...
Page 126 3 Copy  Photo & Text Select this option when the document contains both text and photos. The machine automatically distinguishes the text and photo areas of the document and sets the appropriate image quality for each area. To process photo areas, select the photo type from [Printed Original], [Photograph], and [Photocopied Original].
Page 127: Image Options (Adjusting Copy Density/Sharpness/Saturation Of Images)
Image Quality Image Options (Adjusting Copy Density/Sharpness/Saturation of Images) This feature allows you to adjust the copy density, sharpness, and saturation levels. Note • [Lighten/Darken] under [Image Options] is the same as [Lighten/Darken] on the [Copy] screen. • If [Lighten/Darken], [Sharpness], or [Saturation] is set concurrently with [Color Effects], the setting made in [Color Effects] will be cleared.
Page 128: Color Effects (Selecting An Image Quality)
3 Copy Auto Suppression  When [Output Color] is set to [Black & White], the background of a document printed on colored paper, such as newspaper, will be suppressed. When [Output Color] is set to [Color], [Dual Color], or [Single Color], the color element on white-color paper such as the blot, the print on the other side which is seen through and so on will be suppressed.
Page 129: Color Balance (Adjusting Color Balance)
Image Quality  Warm Reproduces brighter, warmer, more reddish images. This option is suitable when skin tones are to be reproduced more pinkish or when subdued images are to be reproduced more warmly.  Cool Reproduces clearer blue colors. This option is suitable for water and sky images, and is also suitable when smoky blue colors are to be reproduced more clearly.
Page 130: Color Shift (Adjusting The Color Tone)
3 Copy  Advanced Color Allows you to adjust the density level for each toner color (yellow, magenta, cyan, black) which is divided to [Highlights], [Midtones], and [Shadows].  Highlights Allows you to adjust the color strength of low-density areas. Example: If low-density yellow is printed darker, adjust the color strength in the minus (-) direction under [Yellow Balance] >...
Page 131: Gloss Level (Enhancing Gloss Of The Document)
- Paper with weight of less than 105 gsm - Recycled, Transparency, Label, Tab Stock, and Envelope • When using ApeosPort-V C7785/C6685 or DocuCentre-V C7785/C6685, this feature does not support the following paper. - Paper with weight of less than 79 gsm...
Page 132: Layout Adjustment
3 Copy Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. 2 Sided Copying (Making 2 Sided Copies)..........................133 Book Copying (Copying Facing Pages onto Separate Sheets)..................134 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages)..................135 Original Size (Specifying the Scan Size for the Document) ....................
Page 133: Sided Copying (Making 2 Sided Copies)
Layout Adjustment 2 Sided Copying (Making 2 Sided Copies) This feature allows you to make copies of 1-sided and 2-sided documents on one side or both sides of paper. Select [2 Sided Copying]. Select any option.  1  1 Sided Makes a copy of a 1-sided document on one side of paper.
Page 134: Book Copying (Copying Facing Pages Onto Separate Sheets)
3 Copy Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.  Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder.
Page 135: Sided Book Copying (Making 2 Sided Copies Of Facing
Layout Adjustment  Top Page then Bottom Copies the top page and then the bottom page of facing pages.  Both Pages Copies both pages in page order.  Left Page Only Copies the left page only. You can select this option when [Left Page then Right] or [Right Page then Left] is selected.
Page 136 3 Copy  Off Disables this feature.  Left Page then Right Scans the left page and then the right page of facing pages, to make 2-sided copies.  Right Page then Left Scans the right page and then the left page of facing pages, to make 2-sided copies. ...
Page 137: Original Size (Specifying The Scan Size For The Document)
Layout Adjustment Original Size (Specifying the Scan Size for the Document) Use this feature when a document is a non-standard size, or when you want to copy a document at a size different from the original size. You can also add margins, or delete unnecessary margins using this feature.
Page 138 3 Copy Important • Load documents in landscape orientation. However, always load A5 documents in portrait orientation. • When loading B5 documents together with A3 documents loaded in landscape orientation or A4 documents loaded in portrait orientation, load B5 documents in portrait orientation. •...
Page 139: Edge Erase (Erasing Edges And Margin Shadows Of The Document)
Layout Adjustment Edge Erase (Erasing Edges and Margin Shadows of the Document) When you copy a document with the document cover open or when you copy a book, the edges and center margin of the document may be printed as black shadows. The Edge Erase feature allows you to erase such shadows.
Page 140: Image Shift (Adjusting The Image Position)
3 Copy  Erase Value Allows you to specify values to erase the edges of a document.  All Edges Erases the shadows of the four edges of the document according to the orientation of the loaded document. You can specify the edge width you want to erase in the range from 0 to 50 mm in 1 mm increments.
Page 141 Layout Adjustment Select [Image Shift]. Select any option.  Off Does not shift the position of document images.  Auto Center Shifts document images so that they are placed in the center of paper.  Margin Shift Allows you to specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
Page 142 3 Copy [Image Shift - Side 1] Screen This screen allows you to set the image shift for Side 1. Select any option.  Off Does not shift the position of document image.  Auto Center Shifts document images so that they are placed in the center of paper. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
Page 143: Invert Image (Making Reversed Copies Of Images)
Layout Adjustment  Corner Shift Shifts document images so that they are placed at an edge or corner of paper. You can select from 8 shift directions. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
Page 144: Image Rotation (Changing The Orientation Of Images)
3 Copy Select [Upright Images] or [Sideways Images] according to the orientation of the document loaded.  Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder. ...
Page 145 Layout Adjustment  On during Auto Automatically rotates document images so that the orientation of the images matches that of the paper only when [Auto %] is selected in [Reduce/Enlarge], or when [Auto Select] is selected in [Paper Supply].  Rotation Direction Displays the [Image Rotation - Rotation Direction] screen.
Page 146: Output Format
3 Copy Output Format This section describes the features you can select on the [Output Format] screen. 2 Sided Copying (Making 2 Sided Copies)..........................146 Booklet Creation (Creating a Bound Booklet) ........................147 Covers (Attaching Covers to Copies) ............................150 Pages per Side (Copying Multiple Pages onto One Sheet) ....................
Page 147: Booklet Creation (Creating A Bound Booklet)
Output Format Booklet Creation (Creating a Bound Booklet) This feature lays out pages so that booklets are formed when the output sheets are folded in half. You can also set the binding shift and attach a cover when making booklets. When the C3 Finisher with Booklet Maker (optional) or the Finisher D2-P with Booklet Maker (optional) is installed, you can also fold the output sheets in half, or staple the folded output sheets.
Page 148 3 Copy A blank sheet of paper is attached as the cover.  Print on Both The first and second pages of the document are copied on both sides of the cover.  1 Sided Covers Print Outside The first and the last pages of the document is copied on the front side of the cover. Last Page on Back Cover ...
Page 149 Output Format [Booklet Creation - Binding Shift] Screen This screen allows you to specify the binding shift value in the range from 0 to 50 mm in 1 mm increments. Use [+] and [-] or the numeric keypad to specify a binding shift value.
Page 150: Covers (Attaching Covers To Copies)
3 Copy  Fold & Staple A booklet is created. The number of copies that can be folded and stapled is 2 to 16 (when 90 gsm paper is used). For the paper type and the number of sheets that can be stapled, refer to "16 Appendix" > "The Paper Type and the Number of Sheets That Can Be Stapled"...
Page 151: Pages Per Side (Copying Multiple Pages Onto One Sheet)
Output Format Print on Both  The first and second pages of the document are copied on the front and back sides of the back cover.  Paper Supply Displays the [Covers - Paper Supply] screen. Select a tray to be used. ...
Page 152: Poster (Making Enlarged Copies Spread Over Multiple Sheets)
3 Copy  Off Disables this feature.  2 Pages Copies two document pages onto one side of a single sheet of paper.  4 Pages Copies four document pages onto one side of a single sheet of paper.  8 Pages Copies eight document pages onto one side of a single sheet of paper.
Page 153: Repeat Image (Making Multiple Copies On One Sheet)
Output Format Select any option.  Off No enlarged copies are made.  Output Size Allows you to select the paper size.  Enlargement % Refer to "When [Enlargement %] is Selected" (P.153).  Paper Supply Displays the [Paper Supply] screen. Select the paper tray to be used.
Page 154: Annotations (Adding A Comment/A Date/Page Numbers To Copies)
3 Copy Note • When making copies at the same size as the document image, the number of repeats is specified so that the copies fit on the paper. • If [Auto Select] is selected in [Paper Supply], a tray specified in [Auto Paper Off] is automatically selected.
Page 155 Output Format • When [Repeat Image] or [Booklet Creation] is set, an annotation is added to each copy image. • If a layout template is specified in [Apply Layout Template to Copy/Print Jobs] under [Force Annotation] in the System Administration mode, the comment, date, and page number specified here are overlapped with the text on the layout template when printed.
Page 156 3 Copy Select any option.  Off No comment is added.  On A comment is added.  Stored Comments Allows you to select comment text from eight preset options, or text set in the System Administration mode. For information on how to register text, refer to "5 Tools" > "Common Service Settings" > "Watermark" > "Custom Watermark 1 to 3"...
Page 157 Output Format Select any option.  Off No date is added.  On A date is added.  Apply To Displays the [Apply Date To] screen. You can select whether to add a date onto the first copy page only, or onto each copy page. ...
Page 158 3 Copy -1-, -2-, -3-  Adds page numbers, and hyphens before and after each page number. (Example: -1-, -2-)  Page 1, Page 2, Page 3 Adds page numbers, and the text "Page" before each page number. (Example: Page 1, Page 2) ...
Page 159 Output Format Select any option.  All Pages Adds page numbers to all copy pages.  Starting Page Number Allows you to specify the start page to add a page number, in the range from 1 to 9999. Note • Use [+] and [-], or the numeric keypad to enter the start page number. ...
Page 160 3 Copy  Prefix Allows you to enter prefix text with up to 16 characters, using the displayed keyboard.  Number of Digits Displays the [Bates Stamp - Number of Digits] screen. You can select [Auto Assign] or [Manual Assign]. When you select [Manual Assign], you can specify the number of digits to be used for page numbers in the range from 1 to 9 in 1 digit increments.
Page 161: Watermark (Printing Control Numbers On The Background Of Copies)
Output Format Note • Use [+] and [-], or the numeric keypad to enter the start and end page numbers.  Include Covers/Separators This option is available when you select [All Pages]. Select this check box to include covers and separators. ...
Page 162 3 Copy  A control number is printed. Enter the starting number of the control number. You can specify a value in the range from 1 to 9999, using [+] and [-] or the numeric keypad.  Stored Watermarks Displays the [Stored Watermarks] screen. Refer to "[Stored Watermarks] Screen"...
Page 163 Output Format Select [On]. Select any option.  Off No text is printed.  On Text is printed. Select the text to be used for watermark. You can specify text from three preset options, or text registered in the System Administration mode. For information on how to register text, refer to "5 Tools"...
Page 164: Secure Watermark (Managing Document Security)
The digital code enables you to analyze "when", "from which machine", and "by whom" the document was output. Important • This feature is only supported on Fuji Xerox manufactured machines that are compatible to Secure Watermark.
Page 165 Output Format Select any option.  Off Does not manage document security.  On Manages document security. Specify any option if necessary.  Protection Code  Does not prevent document duplication. Protection code is not embedded while digital code is embedded into copies. ...
Page 166: Tab Margin Shift (Copying On Tab Stock Paper)
3 Copy  Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 167: Face Up/Down Output (Specifying Face Up Or Down)
Output Format  Shift All Copies the whole image of the document onto tab stock paper. Specify a value in [Shift Value] to shift the position of the image located on the edge of the document so that the image can be copied onto the tab area. ...
Page 168: Image Position
3 Copy Note • The supported paper orientation is only . Select the tray whose orientation is set to • [Z Fold] and [C Fold] can only be applied to A4 and 8.5 x 11" paper. • This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 169: Preset Repeat Image (Making Multiple Copies On A Single Sheet)
Output Format Folds copies so that the image is printed outside after you select [Z Fold], [C Fold], or [Single Fold]. Preset Repeat Image (Making Multiple Copies on a Single Sheet) This feature allows you to repeatedly copy one original onto equally divided areas according to the specified number of copies.
Page 170 3 Copy • Load transparency sheets in a tray in the same orientation as the paper to be used for handouts and separators. Select [Transparency Options]. Select any option.  Off Does not insert separators.  Blank Transparency Separators Inserts a separator each time a transparency is copied. Only one set of copies can be made. ...
Page 171: Copy Output (Specifying Finishing Options)
Output Format When [Bypass] is selected, the [Tray 5] screen is displayed. For more information, refer to "[Tray 5] Screen" (P.117).  Separator & Handout Allows you to select the paper tray to be used for the separators and handouts. Select [More] to display the [Paper Supply - Separator &...
Page 172 3 Copy Select [Copy Output]. Select any option.  Auto Copies are collated when the originals are loaded in the document feeder. Copies are also collated when originals are loaded on the document glass and any of the following features is used: 2 Sided Book Copying, Covers, [Blank Separators & Handouts] or [Transparency Set &...
Page 173 Output Format - When [Original Orientation] is set to [Upright Images], and [Staple] is set to one position at the right side. - When [Original Orientation] is set to [Sideways Images], and [Staple] is set to one position at the left side.
Page 174 3 Copy of the sets you want to confirm during sorting and the pages you want to confirm during stacking. Samples are output to the output tray at the top of stacker trays. [Offset Stacking] screen Allows you to select offset options. The offset is a function for slightly offsetting and outputting each paper stack to allow you to distinguish the separations.
Page 175 Output Format 1 Top 1 Staple 2 Staples 2 Top 2 Right Right A4, B4, 8.5 x 11", 8.5 x 13", 8.5 x 14", 11 x 17", 1 Left 1 Top 1 Right Center Center Center A4 , B5 , 8 x 10"...
Page 176 3 Copy 2 Holes 2 Holes 2 Holes Left Right A4, A3, B4, 8 x 10", 8.5 x 11", 8.5 x 13", 8.5 x 14", 11 x 15", 11 x 17", 8K - 3 holes 3 Holes 3 Holes 3 Holes Right A4 , B5 , 7.25 x 10.5"...
Page 177: Id Card Copy (Copying Both Sides Of An Id Card)
Output Format 3 Holes 3 Holes 3 Holes Left Right A3, B4, 11 x 15", 11 x 17", 8K - 4 Holes 4 Holes 4 Holes 4 Holes Left Right A4 , 7.25 x 10.5" , 8.5 x 11" , 16K , A4 Cover , 9 x 11"...
Page 178 3 Copy For information on the copy magnification ratio for ID Card Copy, refer to "5 Tools" > "Copy Service Settings" > "Copy Control" > "ID Card Copy - Reduce/Enlarge" in the Administrator Guide. For information on how to specify the orientation of a document, refer to "Original Orientation (Specifying the Orientation of Loaded Documents)"...
Page 179: Job Assembly
Job Assembly Job Assembly This section describes the features you can select on the [Job Assembly] screen. Build Job (Processing Documents Scanned with Different Settings as One Job) ............179 Sample Job (Checking the Finished Output of the Copy)....................183 Combine Original Sets (Adding Originals) ..........................184 Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area)............185 Stored Programming (Calling a Stored Program for Build Job) ..................187 Select [Copy] on the Services Home screen.
Page 180: Booklet Creation
3 Copy  On Build Job is applied. The feature buttons appear. Specify any option if necessary. Important • The features selected here cannot be canceled or changed while the machine executes a copy job. For information on features available in Build Job, refer to "Features that can be set in Build Job" (P.180). Features that can be set in Build Job ...
Page 181 Job Assembly  Change Quantity Displays the [Change Quantity] screen on which you can change the number of copy sets using the numeric keypad.  Change Settings Displays the [Copy] screen on which you can change the settings for the next document. After changing the settings, press the <Start>...
Page 182 3 Copy  Pages per Side - New Page When [Pages per Side] is set, even if all documents are divided for every chapter before all of them are assembled in the Page per Side feature, the next stack of document is copied from Side 2 of the paper.
Page 183: Sample Job (Checking The Finished Output Of The Copy)
Job Assembly When you load two-sheet documents, both sheets are copied onto each side of a separator. Note • When you have two separate documents, a single sheet document and multiple sheet documents, if you want to copy this single sheet document and the first page of the multiple sheet documents onto each side of a separator, when loading the multiple sheet documents, select [No Separators] in [Segment Separators].
Page 184: Combine Original Sets (Adding Originals)
3 Copy the number of the sample set that has already been printed. When reducing the quantity, specify a value between 1 (sample set) and the number of copies entered before. Note • If you specify "1" as a new quantity and then press the <Start> button, the machine will not process the job.
Page 185: Delete Outside/Delete Inside (Deleting Outside Or Inside Of The Selected Area)
Job Assembly  On Enables this feature.  Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 186 3 Copy Select [Delete Outside/Delete Inside]. Select any option.  Off No area is deleted.  Delete Outside Deletes the outside of the selected area.  Delete Inside Deletes the inside of the selected area.  Area Settings Displays the [Delete Outside/Delete Inside - Area 1 (Area 2 or Area 3)] screen. You can specify up to three areas.
Page 187: Stored Programming (Calling A Stored Program For Build Job)
Job Assembly Select this option when placing the top edge of the document against the left side of the document glass or document feeder. Always select [Sideways Images] when the top of the document is placed facing the left side (horizontal text). [Delete Outside/Delete Inside - Area 1 (Area 2 or Area 3)] Screen This screen allows you to specify the area to be deleted.
Page 188 3 Copy...
Page 189: Fax
4 Fax This chapter describes the basic operations and features for the Fax services. Note • LINE 2 (Line 2), LINE 3 (Line 3), and IP Fax (SIP) are optional. • The Fax services are not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 190: Fax Procedure
4 Fax Fax Procedure This section describes the basic fax procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ............................... 190 Step 2 Selecting Features ................................192 Step 3 Specifying Destinations..............................193 Step 4 Starting the Fax Job ............................... 195 Step 5 Confirming the Fax Job in Job Status ........................
Page 191 Fax Procedure Adjust the document guides to match the size of the document loaded. Note • When loading a large size document such as A3, lift up the document feeder tray, and open the document stopper rightward. Document stopper Load the document (the front side of 2-sided Confirmation Indicator document) face up in the center of the document feeder.
Page 192: Step 2 Selecting Features
4 Fax Load the document face down, and align it against the top left corner of the document glass. Note • When you load a A5, B5 or A4 document on the document glass in portrait orientation, the scanned image is transmitted with 180 degrees rotated.
Page 193: Step 3 Specifying Destinations
Fax Procedure If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and select a feature as necessary. Note • When you press the <Power Saver> button while configuring the features, you can select whether to enable the 2 Sided (Skip Blank Pages) feature.
Page 194 4 Fax Important • When using the Server Fax service, you cannot specify address numbers using the numeric keypad or use one touch buttons. You can specify multiple recipients (Broadcast Send) using the above methods. You can also use a combination of the methods. If the same recipient was specified for several pending documents, you can send the documents with a single phone call.
Page 195: Step 4 Starting The Fax Job
Fax Procedure Step 4 Starting the Fax Job The following describes how to start a fax job. Press the <Start> button. Important • If the document has been loaded in the document feeder, do not hold down the document while it is being conveyed. •...
Page 196: Step 5 Confirming The Fax Job In Job Status
4 Fax When all documents have been scanned, select [Send (Last Original)]. Step 5 Confirming the Fax Job in Job Status The following describes how to confirm the status of a fax job. Press the <Job Status> button. <Job Status> button Confirm the job status.
Page 197: Operations During Faxing
Operations during Faxing Operations during Faxing This section describes the available operations during faxing. The following shows the reference section for each operation. Stopping the Fax Job...................................197 Previewing the Read Images during a Fax Job ........................198 Changing the Scan Settings ..............................201 Stopping the Fax Job To cancel scanning a fax document, use the following procedure.
Page 198: Previewing The Read Images During A Fax Job
4 Fax Select the job to cancel. Select [Delete]. Previewing the Read Images during a Fax Job Before sending a fax, you can preview the read images while reading the next job. Note • A previewed image cannot be rotated in a fax job. •...
Page 199 Operations during Faxing  (Thumbnailed view) A previewed image is displayed in a thumbnailed view. Preview area In the thumbnailed view, the following operations are available. Feature Operation Switching pages on the Drag or flick the preview area up and down. preview area Displaying the entire view Tap a thumbnail.
Page 200 4 Fax In the entire view, the following operations are available. Feature Operation Switching pages  Drag or flick the preview area side to side. Note • Drag or flick the preview area except for the information area, page switching buttons, and thumbnailed bar. Tap [ ] or [ ] of the page switching buttons.
Page 201: Changing The Scan Settings
Operations during Faxing In the enlarged view, the following operations are available. Feature Operation Switching pages  Drag or flick the preview area side to side. Note • Drag or flick the preview area except for the slider and thumbnailed bar. •...
Page 202 4 Fax Select [Change Settings]. Set [Resolution], [Original Size], and [Lighten/ Darken]. For each setting, refer to "Resolution (Specifying the Scanning Resolution)" (P.240), "Original Size (Specifying the Scan Size for the Original)" (P.241), or "Lighten/Darken (Adjusting Fax Density)" (P.238). Select [Save]. Press the <Start>...
Page 203: About Internet Fax
About Internet Fax About Internet Fax Unlike general fax communications using public phone lines, Internet Fax uses corporate intranets and the Internet to send or receive scanned documents as e-mail attachments. Because Internet Fax uses existing corporate intranets and the Internet, the transmission is less expensive than general fax transmission.
Page 204 4 Fax For information on how to specify recipients, refer to "Step 3 Specifying Destinations" (P.193) and "Specifying a Destination Using the Address Book" (P.224).  Forwarding files stored in folders By enabling the forwarding feature and registering a forwarding e-mail address for a folder in advance, the faxes stored in the folder are automatically forwarded to the specified computer, as e-mail attachments.
Page 205: Sending Internet Fax
About Internet Fax  F Code  Direct Fax If you are using the fax gateway feature, you can set Starting Rate and F Code. For more information on the fax gateway feature, refer to "Sending Internet Fax to regular fax machines via a relay station" (P.207). Sending Internet Fax The following describes how to send Internet Fax.
Page 206: Receiving Internet Fax
4 Fax • If the Internet Fax-compatible machine of a recipient is not the same model as this machine, it may not print data received from this machine. Confirm the Internet Fax features supported by the destination machine before sending data to it. •...
Page 207: Useful Features
About Internet Fax When receiving an e-mail, the machine checks the Domain Filtering settings. If the domain is registered as a rejected domain, or if the domain is not registered as an accepted domain, the machine will not receive the e-mail. You can confirm the result in the Job History Report. The job history of any rejected e-mail is not stored.
Page 208 4 Fax This feature enables the machine to first send a document to an Internet Fax-compatible machine (fax gateway) by e-mail via the Internet. The e-mail document is then converted to a fax document on the Internet Fax-compatible machine, and is forwarded to its destinations.
Page 209 About Internet Fax  How to forward Internet Fax The following operations are required for using the forwarding feature of Internet Fax.  On the machine sending a fax Sending faxes to the folder using the fax signal method (proprietary communication procedure), F Code method, or DTMF method.
Page 210: About Ip Fax (Sip)
4 Fax About IP Fax (SIP) IP Fax (SIP) refers to the process of sending and receiving faxes using an IP Network in a corporate intranets. The process is compliant with the T.38, an ITU recommendation. Because IP Fax (SIP) uses existing corporate intranets, the transmission is less expensive than G3 fax transmission using public telephone network.
Page 211: Ip Fax (Sip) Features
About IP Fax (SIP)  IP Fax (SIP) Device Only IP Fax (SIP) devices communicate with each other directly, using IP network (Intranet). SIP device address of the communication target shall be designated as an IP Fax (SIP) between IP Fax (SIP) devices. For example, 1111@192.0.2.1 (address of SIP device). ...
Page 212 4 Fax Communication with regular fax machines When a VoIP gateway is installed and configured for IP Fax (SIP), you can have fax communication with G3 fax machines connected to the public telephone network. Note • For the configuration of a VoIP gateway, check with your network administrator. •...
Page 213: Feature Comparison With Regular Fax
About IP Fax (SIP) Feature Comparison with Regular Fax The feature comparison between the IP Fax (SIP) and the regular fax is as follows: IP Fax (SIP) Features Regular fax IP Fax (SIP) SIP server VoIP Gateway only Redial List Relay Broadcast Local Name Starting Rate...
Page 214: Receiving Ip Fax (Sip)
4 Fax Select [IP Fax (SIP)] from the options for fax type. Configure features as necessary. For available features, refer to "Fax/Internet Fax" (P.223). Note • When [Pages per Side] is set to [On], you cannot preview a document. For the Pages per Side feature, refer to "Pages per Side (Combining Multiple Pages into One Sheet)"...
Page 215: About Server Fax
About Server Fax About Server Fax If your machine supports the Scan service, installing the Server Fax Kit (optional) allows you to use the Fax service of a Server Fax server. When your machine does not support the Fax service and supports the Server Fax service only, the Server Fax service will be enabled automatically.
Page 216 4 Fax Features Unavailable for Sending Server Fax The following features are available for regular faxes, but are not available for server faxes. Screen Features Resolution Transmission Options Priority Send Cover Page Recipient Print Sets Remote Folder F Code More Options Remote Polling Store for Polling On-hook...
Page 217: Simple Fax
Simple Fax Simple Fax You can select [Fax/Internet Fax] or [Simple Fax] on the Services Home screen to set the features for the Fax service. This section describes the features you can select on the [Simple Fax] screen. [Simple Fax] allows you to use only basic features to easily send faxes.
Page 218: Speed Dialing (Specifying A Destination Using An Address Number)
4 Fax Press the <Start> button. <Start> button Speed Dialing (Specifying a Destination Using an Address Number) You can use address numbers to specify recipients. Register the address numbers for speed dialing in advance. When you specify address numbers, confirm that the corresponding fax numbers are correctly registered on the machine. For information on how to register address numbers, refer to "5 Tools"...
Page 219: Specifying A Destination Using A One Touch Button
Simple Fax Specifying a Destination Using a One Touch Button You can use the one touch buttons to specify recipients. One touch buttons correspond to the address numbers from 0001 to 0070, or 0001 to 0060. For example, when the number you want to dial is registered to the address number 0001, press one touch button <1>.
Page 220: Resolution (Specifying The Scanning Resolution)
4 Fax Check [Preview], set each item, and press the <Start> button. Preview the read images while reading the next job. For how to preview the read image, refer to "Previewing the Read Images during a Fax Job" (P.198). Resolution (Specifying the Scanning Resolution) You can set the resolution for the documents to be scanned.
Page 221: Original Type (Selecting The Document Type)
Simple Fax Original Type (Selecting the Document Type) You can select the type of the original document, such as text and photo documents. Select [Original Type].  Text Select this option when transmitting a document that contains only text.  Photo & Text Select this option when transmitting a document that contains both text and photos.
Page 222 4 Fax  2 Sided (Skip Blank Pages) Select this option to scan only the document pages that are not blank. You do not need to take into account which side is the front when sending documents. Important • If you select [2 Sided (Skip Blank Pages)] in [2 Sided Scanning] when the Skip Blank Pages feature is enabled, image loss may occur on the fax document depending on the recipient's machine.
Page 223: Fax/Internet Fax
Fax/Internet Fax Fax/Internet Fax You can select [Fax/Internet Fax] or [Simple Fax] on the Services Home screen to set the features for the Fax service. This section describes the features you can select on the [Fax/Internet Fax] screen. Internet Fax / Fax / IP Fax (SIP) (Selecting Internet Fax / Fax / IP Fax (SIP)) ..............223 + Add (Sending Faxes to Multiple Recipients) ........................224 Specifying a Destination Using the Address Book .......................224 Address Book (Specifying a Destination Using the Address Book [Type 1])..............225...
Page 224: Add (Sending Faxes To Multiple Recipients)
4 Fax Select [Fax], [IP Fax (SIP)], or [Internet Fax] from the drop-down menu. + Add (Sending Faxes to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation. There is no need to repeat the same operation for each recipient.
Page 225: Address Book (Specifying A Destination Using The Address Book [Type 1])
Fax/Internet Fax Address Book (Specifying a Destination Using the Address Book [Type 1]) The following describes how to specify a destination using the Address Book [Type 1]. Select [Address Book]. Select the item you want to set for the recipient. Important •...
Page 226 4 Fax  When you select [Public Entries] Select at least one recipient. Note • During scrolling the list, [ ] is not displayed. When scrolling stops, [ ] is displayed again. • You can sort recipients in alphabetical order or registered number order.
Page 227 Fax/Internet Fax  When you select [Network Entries] Note • Enable filters from the [Custom Filters] screen using CentreWare Internet Services to search with keywords (Simple Search) without [Name], [Fax Number], or [Custom Item]. For more information, refer to the help of CentreWare Internet Services. Important •...
Page 228: Address Book (Specifying A Destination Using The Address Book [Type 2])
4 Fax After you set an advanced search condition, select the box to display the screen for entering the keyword. Up to 128 characters are allowed. Example: Telephone number: 0312345678 SIP user name: 1111 SIP device address: 1111@192.0.2.1  Search The search starts.
Page 229: Speed Dialing (Specifying A Destination Using An Address Number)
Fax/Internet Fax  Retrieve entries using index Allows you to search for the fax numbers or group names of recipients using texts and numbers specified when registering address numbers. Select items you want to set for a recipient, and select [Add]. ...
Page 230: Add New Address (Registering A Destination On The Address Book)
4 Fax The Number of Target How to Enter Wildcard Target Address Numbers Addresses 100* 1000 - 1009  When using wildcards for the last two digits The Number of Target How to Enter Wildcard Target Address Numbers Addresses 00** 0001 - 0099 01** 0100 - 0199...
Page 231 Fax/Internet Fax Select [Add New Address]. Select a method to register a recipient.  New Enter a new recipient using the keyboard.  Add From Redial Select a recipient to be registered from the Redial list. Note • This item does not appear on the screen when the Server Fax service is enabled. •...
Page 232: Specifying A Destination Using The One Touch Button
4 Fax To the address number, select [Change], select a number from the list, and then select [Save]. Select [Next]. Note • To return to the previous screen, select [Back]. Select and set an item. The following items appear: Address Type Cover Page ...
Page 233: Specifying A Destination Using The Keyboard Screen
Fax/Internet Fax Press a one touch button. Confirm that the recipient (fax number) specified with the one touch button is displayed on the touch screen. One touch buttons Important • The one touch buttons have a sensor to detect which page of one touch buttons (1 - 24, 25 - 48, or 49 - M02) is currently opened.
Page 234: Specifying A Destination Using The Redial Feature
4 Fax For more information, refer to the documentation provided with the Server Fax Kit. • Even though a line is specified in the above keyboard screen, when the lines are specified by selecting [Line Selection] in the [Fax / Internet Fax] screen, a fax job will be transmitted in the setting of [Line Selection].
Page 235 Fax/Internet Fax Select [Shift], and enter in the following format: "<", "port number", ">", "recipient’s telephone number". The following shows the corresponding lines to each port. <1>: Line 1 <2>: Line 2 <3>: Line 3 Example when using Line 1: <1>XXXXXXXXXX Specifying a line (port) using [Line Selection] You can specify a line using [Line Selection].
Page 236: Entering Specific Symbols
4 Fax Entering Specific Symbols When specifying a recipient, you can use the following features to enter specific symbols on the touch screen. Feature Button Function Input method Enter pause - or Used to enter a pause. Press the <Pause> button. <Pause>...
Page 237: Previewing The Read Images During A Fax/Internet Fax Job
Fax/Internet Fax  Close Menu Hides the pop-up menu. [Details] Screen This screen allows you to confirm recipients.  Starting Rate Allows you to select a communication mode according to the features of a recipient's machine. Previewing the Read Images during a Fax/Internet Fax Job Before sending a fax, you can preview the read images while reading the next job.
Page 238: Lighten/Darken (Adjusting Fax Density)
4 Fax Lighten/Darken (Adjusting Fax Density) Use [ ] and [ ] to adjust a density level. 2 Sided Scanning (Transmitting 2-sided Originals) You can scan a 1-sided or 2-sided document on one or both sides of paper for fax transmission.
Page 239: Original Type (Selecting The Document Type)
Fax/Internet Fax  1 Sided Select this option to scan one side of the document.  2 Sided Select this option to scan both sides of the document.  2 Sided (First Page 1 Sided) Select this option to scan the front side of the first page and both sides of the remaining pages.
Page 240: Resolution (Specifying The Scanning Resolution)
4 Fax  Photo Select this option when transmitting a document that contains only photos. Note • If reduced in size, the scan documents may have stripes in their photo areas. Resolution (Specifying the Scanning Resolution) You can set the resolution for the documents to be scanned. Note •...
Page 241: Layout Adjustment
Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. 2 Sided Scanning (Transmitting 2-sided Originals)......................241 Original Type (Selecting the Document Type) ........................241 Resolution (Specifying the Scanning Resolution).........................241 Original Size (Specifying the Scan Size for the Original) ....................241 Mixed Size Originals (Scanning Different Size Documents Simultaneously)..............242 Book Faxing (Scanning Facing Pages onto Separate Sheets)...................243 Reduce/Enlarge (Specifying a Scan Ratio)..........................244...
Page 242: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
4 Fax Select [Original Size]. Select any option.  Auto Detect Detects the document size automatically. Document Feeder Document Glass B5, B5 , B4, A5, A5 , A4, B6, B6 , B5, B5 , B4, A6, A5, Auto-detectable A4 , A3, 8.5 x 11", A5 , A4, A4 , A3 Document size 8.5 x 11"...
Page 243: Book Faxing (Scanning Facing Pages Onto Separate Sheets)
Layout Adjustment Confirm that [Auto Detect] is selected, and select [Save]. If [Auto Detect] is not selected, select [Auto Detect] and then [Save]. Select [Mixed Size Originals]. Select any option. Book Faxing (Scanning Facing Pages onto Separate Sheets) You can scan the left and right pages of a bound document separately to fax them. This feature is useful if you want to separately scan facing pages of a bound document.
Page 244: Reduce/Enlarge (Specifying A Scan Ratio)
4 Fax  Top Page then Bottom Scans the top page and then the bottom page of facing pages.  Both Pages Scans both pages in page order.  Left Page Only Scans the left page only. You can select this option when [Left Page then Right] or [Right Page then Left] is selected.
Page 245: Lighten / Darken (Adjusting Fax Density)
Layout Adjustment If the scan width of the document exceeds the maximum image size, the scanned image is rotated or reduced to fit the maximum size. When the speed dialing is used, the maximum image size will be the size registered in the Address Number.
Page 246: Fax/Internet Fax Options
4 Fax Fax/Internet Fax Options This section describes the features you can select on the [Fax/Internet Fax Options] screen. Acknowledgement Report (Confirming Transmission Results) ..................246 Starting Rate (Selecting a Communication Mode) ......................247 Priority Send/Delay Start (Specifying Send Priority/Send Time)..................249 Transmission Header Text (Adding Sender Name and Phone Number to Faxes)............
Page 247: Fax/Internet Fax Options
Fax/Internet Fax Options • Read Receipts (MDN) and Delivery Receipts (DSN) are available when the recipient’s machine supports MDN and DSN, respectively. • You can select either [Read Receipts] or [Delivery Receipts] in the System Administration mode. For more information, refer to "5 Tools" > "Fax Service Settings" > "Internet Fax Control" > "Delivery Confirmation Method"...
Page 248 4 Fax G3 is the international standard for facsimile transmissions established by the ITU-T. When you use speed dialing, one touch buttons, group dial number or address book to specify a recipient registered in an address number, the communication mode currently set to the address number is set and cannot be changed. For information on how to register address numbers, refer to "5 Tools"...
Page 249: Priority Send/Delay Start (Specifying Send Priority/Send Time)
Fax/Internet Fax Options Select [Forced 4800 bps], and then select [Save]. Enter the recipient fax number in the same manner as when you make an international call. The following is an example: Telephone Area code Fax number of the Country company ID code other party...
Page 250: Transmission Header Text (Adding Sender Name And Phone Number To Faxes)
4 Fax You can give priority to a pending job. For more information, refer to "Job Status" (P.431).  Delay Start  Delay Start is not applied.  Specific Time Delay Start is applied. Note • You can specify a time within 24 hours in 1 minute increments. You cannot specify a date. •...
Page 251: Cover Page (Transmitting Documents With A Cover Page)
Fax/Internet Fax Options • The recipient name is only added if it has been registered in the address number. • If you specify the line to send a fax, the sender name registered for the selected line is printed. If you do not specify a line, the sender name (company logo) of the machine is printed, but not the sender name of the line.
Page 252 4 Fax  Print Cover Page A cover page is attached.  Comments Displays the [Cover Page - Comments] screen. Refer to "[Cover Page - Comments] Screen" (P.252). [Cover Page - Comments] Screen This screen allows you to select comments to be added to the recipient and sender fields. Select any option.
Page 253: Internet Fax Subject (Specifying The Internet Fax Subject)
Fax/Internet Fax Options  Remarks Prints remarks when the document is sent using Broadcast, Folder, Relay Broadcast, or Redial Mode. Internet Fax Subject (Specifying the Internet Fax Subject) You can specify an Internet Fax subject. If no subject is specified, the preset subject is automatically entered.
Page 254: Recipient Print Sets (Printing Multiple Sets At The Remote Machine)
4 Fax Select any option.  Delete Text Deletes the comment displayed on the screen.  Keyboard Allows you to enter body text using the displayed keyboard. Up to 256 characters can be entered. You can also select [Add Comment] to select a registered comment and edit it. For information on how to enter characters, refer to "Entering Text"...
Page 255: Pages Per Side (Combining Multiple Pages Into One Sheet)
Fax/Internet Fax Options Select any option.  1 Set The remote machine will output one set of the fax document.  Multiple Sets Use [+] and [-] or the numeric keypad to specify the number of print sets the remote machine will output.
Page 256: Remote Folder (Using Remote Folder)
4 Fax Use [+] and [-] or the numeric keypad to specify the value. Remote Folder (Using Remote Folder) This feature allows you to send or receive confidential documents that you do not want others to see. Note • This feature is not available for the Server Fax service. •...
Page 257 Fax/Internet Fax Options Select any option.  Off Disables the Remote Folder feature.  On Enables the Remote Folder feature. Enter a folder number in [Remote Folder Number].  Remote Folder Number Select the [Remote Folder Number] box, and enter a 3-digit folder number of the remote machine using the numeric keypad.
Page 258 4 Fax Select [Remote Folder]. Select any option.  Off Disables the Secure Polling feature.  On Enables the Secure Polling feature. Enter a folder number in [Remote Folder Number].  Remote Folder Number Select the [Remote Folder Number] box, and enter a 3-digit folder number of the remote machine using the numeric keypad.
Page 259: F Code (Using F Code Transmission)
Fax/Internet Fax Options • Enter a passcode only if necessary. • You can specify any machine that supports our DTMF method feature. By registering destinations in address numbers using the above dialing formats, you can use the address numbers for the Secure Polling feature.
Page 260 4 Fax Depending on the report print settings, a Folder Report may not be printed even after a file is received in a folder. For information on the Folder Report setting, refer to "5 Tools" > "Common Service Settings" > "Reports" > "Folder Report" in the Administrator Guide.
Page 261 Fax/Internet Fax Options Secure Polling (F Code Method) Select the [More Options] tab to display the [More Options] screen. Select [Remote Polling]. Select [Poll a Remote Device]. Select [Save]. Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen, and select [ ] to display the next page.
Page 262: Internet Fax Profile (Specifying Internet Fax Profiles)
4 Fax  Off Disables the Secure Polling feature.  On Enables the Secure Polling feature.  F Code Select the [F Code] box, and enter the F code using the displayed keyboard or the numeric keypad. Note • You can enter up to 20 digits for the F Code. ...
Page 263: Encryption (Sending Internet Fax Encrypted By S/Mime)
Fax/Internet Fax Options  TIFF-S This profile is the Internet Fax standard. For documents that are larger than A4, the size is reduced automatically to A4 for transmission.  Encoding method : MH  Stored document size : A4  Resolution : Standard (200 x 100 dpi), Fine (200 dpi) Note...
Page 264: Digital Signature (Sending Internet Fax With A Digital Signature By S/Mime)
4 Fax Digital Signature (Sending Internet Fax with a Digital Signature by S/MIME) You can send Internet Fax with a digital signature by S/MIME. Digital Signature allows a recipient to confirm whether the contents of the Internet Fax are changed, or whether the Internet Fax is sent from the proper sender. Note •...
Page 265: More Options
More Options More Options This section describes the features you can select on the [More Options] screen. The following shows the reference section for each feature. Remote Polling (Retrieving Files from Remote Machines)....................265 Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve)..........267 On-hook (Confirming Remote Machine Response Prior to Transmission) ..............269 Select [Fax/Internet Fax] on the Services Home screen.
Page 266 4 Fax Remote Polling Select [Remote Polling]. Select [Poll a Remote Device]. Note • To use Multi-Polling, specify multiple recipients. Specify a destination, and then press the <Start> button. Secure Polling (DTMF Method) Select [ ] on the [Fax/Internet Fax] screen to display the keyboard on the touch screen.
Page 267: Store For Polling (Storing Files On The Machine That A Remote Machine Can Retrieve)
More Options Select [Save].  Off Disables the Secure Polling feature.  Poll a Remote Device Enables the Secure Poling feature. Format for Auto Send Telephone number Passcode of Folder number folder on remote of remote machine on remote machine machine Format for Manual Send Telephone number...
Page 268 4 Fax Select [Store for Polling]. Select any option.  Off Disables the Store for Polling feature.  Store for Free Polling Stores a file in a public folder on the machine. The file in the public folder can be retrieved by a remote machine.
Page 269: On-Hook (Confirming Remote Machine Response Prior To Transmission)
More Options Select the file to be printed or deleted. You can select either one file or all files.  Refresh Refreshes the information about files stored in the public folder.  Select All Selects all files stored in the public folder. ...
Page 270 4 Fax  Entering a destination Use alphanumeric characters to specify a destination. Note • Some touch-tone services may not be available even if you set your telephone to send tones. • When the line type is set to a tone line, [:] (Tone) is not displayed on the screen. If you want to send tones (or to use the touch-tone services) while using a pulse line, select [:] (Tone).
Page 271: Broadcast
Broadcast Broadcast This section describes how to set Broadcast Send and Relay Broadcast. Broadcast Send (Transmitting to Multiple Recipients).......................271 Relay Broadcast (Transmitting Documents Through a Relay Station)................272 Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations).............275 Broadcast Send (Transmitting to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation.
Page 272: Relay Broadcast (Transmitting Documents Through A Relay Station)
• For IP Fax (SIP), only Relay Broadcast with the F Code method is available. The following three methods are available for Relay Broadcast:  Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast feature.  DTMF Method G3 fax machines that support Manual Send can perform Relay Broadcast for the machine.
Page 273: Fax Signal Method
Broadcast Fax Signal Method Select an address number or group dial number to which a relay broadcast is registered, and press the <Start> button. To perform Multiple Relay Broadcast, repeat this step. DTMF Method The following two types are available in the DTMF method: Auto Send and Manual Send. ...
Page 274 • When performing Relay Broadcast with the F Code method, you can use a password if you set a receive password for the relay station. • When performing Relay Broadcast between Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
Page 275: Remote Relay Broadcast (Performing Relay Broadcast To Remote Locations)
The following three methods are available in Remote Relay Broadcast:  Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that support the Relay Broadcast feature.  DTMF Method G3 fax machines that support Manual Send can perform Remote Relay Broadcast for the machine.
Page 276 4 Fax For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide. Where Contents Initiating Assign the relay station to an address number (0001 to 2000) to set up the Relay Station Broadcast feature.
Page 277 F Code method and the Relay Broadcast feature. Note • When performing Relay Broadcast with Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
Page 278 4 Fax Note • You can enter up to 20 digits for the F Code. Relay Broadcast Print Primary Address Address ..Directive Relay Number Number Station ID Up to 20 digits  Relay Broadcast The number of digits of the primary relay station ID: 1: When the primary relay station IDs and address numbers are two digits 2: When the primary relay station IDs and address numbers are three digits ...
Page 279: Receiving Faxes
Receiving Faxes Receiving Faxes Two modes are available for receiving faxes: Auto Receive and Manual Receive. In the Auto Receive mode, reception of a fax from a remote machine begins automatically. In the Manual Receive mode, reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception.
Page 280: Using Auto Receive
4 Fax Using Auto Receive When [Fax Receiving Mode] is set to [Auto Receive] on the [Machine Information] screen, the following two methods are available to receive a fax:  When the machine automatically switches to fax reception When there is an incoming call, the machine automatically receives a fax after it rings for a certain period of time.
Page 281 Receiving Faxes • The DTMF method is available for Remote Folder. The supported signals are numerals, "*", and "#" only. Depending on the report print settings, a Folder Report may not be printed even after a file is received in a folder. For more information on the Folder Report settings, refer to "5 Tools"...
Page 282: Facsimile Information Services
4 Fax Facsimile Information Services For information on subscriptions and advanced operating procedures, contact the corresponding facsimile information service. Using the Receiver Pick up the telephone receiver. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. ...
Page 283 Facsimile Information Services You can use the keyboard displayed on the screen to specify the call destination. Selecting  [More Characters] on the screen displays symbols. Note • When the line type is set to a tone line, [:] (Tone) does not appear. If you want to send tones (or to use the touch-tone services) while using a pulse line, select [:] (Tone).
Page 284 4 Fax...
Page 285: Scan
5 Scan This chapter describes the basic operations and features for the Scan services. To use the Scan services, network settings are required. For information on the network settings, refer to "9 Scanner Environment Settings" in the Administrator Guide.  Scanning Procedure........................286 ...
Page 286: Scanning Procedure
5 Scan Scanning Procedure This section describes the basic scanning procedure. Step 1 Loading Documents ............................... 286 Step 2 Selecting the Features ..............................288 Step 3 Starting the Scan Job..............................291 Step 4 Confirming the Scan Job in Job Status........................292 Step 5 Saving the Scanned Data .............................
Page 287 Scanning Procedure Remove any paper clips and staples before loading a document. Adjust the document guides to match the size of the document loaded. Note • When loading a large size document such as A3, lift up the document feeder tray, and open the document stopper rightward.
Page 288: Step 2 Selecting The Features
5 Scan Load the document face down, and align it against the top left corner of the document glass. Close the document cover. Step 2 Selecting the Features On the Services Home screen, you can select from seven Scan services: [E-mail], [Store to Folder], [Store to USB], [Store &...
Page 289 Scanning Procedure  Store to WSD You can scan documents set on the machine and save the scanned data from a computer. Also, you can save the scanned data to a computer on the network. The following table shows file formats available for each Scan service. File Format File Format can Scan Service...
Page 290 5 Scan Press the <Services Home> button. <Services Home> button Select [Store to Folder]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Specify a folder to save the data in. Select each tab, and configure features as necessary.
Page 291: Step 3 Starting The Scan Job
Scanning Procedure The following shows the reference section for each service. "E-mail" (P.302) "Scan to PC" (P.334) "Store to USB" (P.347) "Store & Send Link" (P.353) "Network Scanning" (P.332) "Store to WSD" (P.356) Step 3 Starting the Scan Job The following describes how to start a scan job. For information on how to start a scan job on the [Store to WSD] screen, refer to "Store to WSD"...
Page 292: Step 4 Confirming The Scan Job In Job Status
5 Scan Load the next document. Press the <Start> button. If you have more documents, repeat steps 3 and 4. <Start> button When all documents have been scanned, select [Save (Last Original)]. Step 4 Confirming the Scan Job in Job Status The following describes how to confirm the status of a scan job.
Page 293 Refer to "Importing to a TWAIN Compatible Application" (P.467).  Import using Stored File Manager 3 Use Stored File Manager 3 (Fuji Xerox application software). Refer to "Importing Using Stored File Manager 3" (P.469).  Import using CentreWare Internet Services Use CentreWare Internet Services.
Page 294: Operations During Scanning
5 Scan Operations during Scanning The following describes the operations available during scanning. Stopping the Scan Job................................294 Previewing the Scanned Images during a Scan Job......................295 Changing Scan Settings ................................300 Stopping the Scan Job To cancel scanning a document, use the following procedure. Press either the <Stop>...
Page 295: Previewing The Scanned Images During A Scan Job
Operations during Scanning Select the job to cancel. Select [Delete]. Select [Delete]. Note • If you cancel the job, the scanned data stored in the folder will also be deleted. Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document. When a document starts to be read with [Preview] is checked on a Scan screen, the screen below is displayed.
Page 296 5 Scan Select any option.  (Thumbnailed view) A previewed image is displayed in a thumbnailed view. Preview area In the thumbnailed view, the following operations are available. Feature Operation Switching pages on the Drag or flick the preview area up and down. preview area Displaying the entire view Tap a thumbnail.
Page 297 Operations during Scanning In the entire view, the page switching buttons and thumbnailed bar are available. Previous page Next page Preview area Page switching buttons Information area Thumbnailed bar In the entire view, the following operations are available. Feature Operation Switching pages Drag or flick the preview area side to side.
Page 298 5 Scan When PDF, DocuWorks, or XPS is selected for file format, the items which are not reflected in a preview image are displayed. The items are as follows: Note • This is not displayed while you are dragging, scrolling, or rotating the image or page. ...
Page 299 Operations during Scanning  (Enlarged view) A previewed image is enlarged or reduced. In the entire view, the slider and thumbnailed bar are available. Preview area Slider Thumnailed bar In the enlarged view, the following operations are available. Feature Operation Switching pages Drag or flick the preview area side to side.
Page 300: Changing Scan Settings
5 Scan Note • You cannot select [Rotate Right] in the thumbnailed view.  (Rotate Page) Rotates all pages 90 degrees right. Note • You cannot select [Rotate Page] in the enlarged view.  Cancel Cancels the current job.  Save/Send Saves or sends the current job during preview.
Page 301 Operations during Scanning "Original Size (Specifying a Scan Size)" (P.365) Press the <Start> button.
Page 302: E-Mail
5 Scan E-mail This section describes the features you can select on the [E-mail] screen. The E-mail service allows you to scan a document and send the scanned data as an e-mail attachment. Address Book ....................................303 Address Book (Specifying a Destination Using the Address Book [Type 1]) ..............303 Address Book (Specifying a Destination Using the Address Book [Type 2]) ..............
Page 303: Address Book
E-mail Address Book When you select a recipient using the Address Book, the following restrictions should be noted.  Only the recipients set for mail service can be used. The recipients set for fax service cannot be used.  You cannot use address numbers input by the numeric keypad or group numbers to specify the recipients registered in the Address book.
Page 304 5 Scan Select [Address Book]. Select a recipient from the address list, and then select [To], [Cc], or [Bcc] from the drop- down menu. Note • The items that appear in the screen depend on the settings in the System Administration mode.
Page 305 E-mail  Add New Address Allows you to add a new recipient. To add a new recipient, use the screen keyboard or current recipients. For more information on how to add new recipients, refer to "Add New Address (Registering a Recipient on the Address Book)"...
Page 306: Address Book (Specifying A Destination Using The Address Book [Type 2])
5 Scan  Name Searches with a recipient name as a keyword. After you set an advanced search condition, select the box to display the screen for entering the keyword. Up to 32 characters are allowed. Example: Smith  E-mail Address Searches with an e-mail address as a keyword.
Page 307 E-mail  Search Network Searches recipients in the remote address list. Note • To display [Search Network], the prior setting is required in the System Administration mode. Refer to "When [Search Public] or [Search Network] is Selected" (P.308). • Enable filters from the [Custom Filters] screen using CentreWare Internet Services to search with keywords ([Simple Search]) without [Name], [E-mail Address], or [Custom Item].
Page 308 5 Scan When [Search Public] or [Search Network] is Selected Enter keywords to search for an address. Note • The screen as shown on the right appears when [Search Public] is selected. • When multiple keywords are used, the address is searched with the AND clause. For information on how to enter characters, refer to "Entering Text"...
Page 309: Add New Address (Registering A Recipient On The Address Book)
E-mail Add New Address (Registering a Recipient on the Address Book) You can register addresses on the Address Book. The current recipients specified on the First Tab screen can also be registered. Note • [Add New Address] is not displayed depending on the settings in the System Administration mode or depending on the number of registered recipients.
Page 310: Specifying A Destination Using A One Touch Button
5 Scan For information on how to enter characters, refer to "Entering Text" (P.96). When you change the index, select [Index], select a new character from the keyboard displayed on the screen, and then select [Save]. You can register a single alphanumeric index character for use as a keyword to search with the Address Book.
Page 311: New Recipient (Specifying An E-Mail Address)
E-mail Press a one touch button. Confirm that the recipient (destination PC) specified with the one touch button is displayed on the touch screen. Important • The one touch buttons have a sensor to detect which page of one touch buttons One touch buttons (1 - 24, 25 - 48, or 49 - M02) is currently opened.
Page 312: Add Me (Adding The Sender's Address)
5 Scan Entering the Full E-mail Address Select Select [New Recipient]. Enter the full e-mail address with up to 128 characters. The search result appears. For information on how to select the recipient, refer to "Address Book" (P.303). Note • The e-mail address will be searched in the Address Book selected for [Address Book Default - Scan]: [Public Entries] or [Network Entries].
Page 313: Recipient(S) (Editing A Recipient)
E-mail  To Adds the sender's address to To.  Cc Adds the sender's address to Cc.  Bcc Adds the sender's address to Bcc. Recipient(s) (Editing a Recipient) You can confirm, delete, or edit recipients using the pop-up menu displayed. From the [Recipient(s)] list, select the recipient to be deleted, confirmed, or edited.
Page 314: From (Setting The Sender's Address)
5 Scan  E-mail Address To change the e-mail address, select [E-mail Address] and enter a new address on the displayed keyboard.  Name To change the recipient name, select [Name] and enter a new name on the displayed keyboard. When you specify a recipient from the Address Book and the recipient name is registered in the Address Book, that recipient name is displayed.
Page 315: Subject (Setting The Subject)
E-mail  Keyboard Allows you to enter the sender’s e-mail address with up to 128 characters using the displayed keyboard. For information on how to search the Address Book by entering a part of the e-mail address, refer to "New Recipient (Specifying an E-mail Address)"...
Page 316: Color Scanning (Selecting An Output Color)
5 Scan The message screen on the right will be displayed. Configure each settings and press the <Start> button. Preview the scanned images after the document is scanned. For more information, refer to "Previewing the Scanned Images during a Scan Job" (P.295). Color Scanning (Selecting an Output Color) You can set the output color to scan a document.
Page 317 E-mail Note • [2 Sided Scanning] is not displayed on the [E-mail] screen depending on the settings in the System Administration mode. In that case, set [2 Sided Scanning] from the [Layout Adjustment] screen. From the menu displayed by selecting [2 Sided Scanning], select any option.
Page 318: Original Type (Selecting The Document Type)
5 Scan  Original Orientation Set the orientation of the loaded document to specify the top edge of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly. ...
Page 319 E-mail From the menu displayed by selecting [File Format], select any option.  TIFF/JPEG Auto Select Automatically selects JPEG or TIFF. The file format is determined for each page: [JPEG] for full-color and grayscale pages, and [TIFF] for monochrome pages. ...
Page 320 5 Scan  TIFF Saves scanned data in TIFF format.  JPEG Saves scanned data in JPEG format. This option is selectable when either [Color] or [Grayscale] is selected in [Color Scanning].  PDF Saves scanned data in PDF format. Note •...
Page 321: Searchable Text
E-mail • When you select [TIFF], [DocuWorks], or [XPS] and then select [Manual Select] in [Compression Method] under [File Format], you can select a compression method from [MH] and [MMR] under [Black & White Pages]. • If you select [PDF] and then select [Manual Select] in [Compression Method] under [File Format], you can select a compression method from [MH], [MMR], [JBIG2 Arithmetic Encoded], and [JBIG2 Huffman Encoded] under [Black &...
Page 322 5 Scan  Specific Color Allows you to scan documents and save them in a small number of colors with compression. Selecting this check box enables the file size to be smaller than selecting [MRC High Compression]. Note • This feature is available when [Color Scanning] is set to [Color], when [Resolution] is set to [200 dpi] or [300 dpi], and when [File Format] is set to [PDF] or [DocuWorks].
Page 323 E-mail Note • The certificate of the machine is used for PDF digital signature. A user certificate cannot be used for the digital signature. • This feature is supported only by the ApeosPort series models.  Optimize For Quick Web View Optimizes the PDF file so that it is displayed faster on a web browser.
Page 324: Language Of The Original
5 Scan Select any option.  Language of the Original Allows you to select a language to identify the text on the original document. Note • This feature is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 325 E-mail  Encryption Algorithm Allows you to specify the encryption method.  128-bit RC4 Encrypts the file by the 128-bit RC4 method. Files encrypted by this method can be opened with Adobe Acrobat 5.0 or later. Important • When the 128-bit RC4 method is used to encrypt a file, and [PDF Signature] is selected, files can be opened only with Adobe Acrobat 6.0 or later.
Page 326 5 Scan Select any option.  Security Password Displays the [PDF Security - Security Password] screen. [Security Password] allows to assign access privileges to files. The password is required to change the access privileges or to perform unauthorized operations. You can enter a password with up to 32 characters. ...
Page 327 E-mail  Password (V8 or later) Encrypts the file by the 256 bit AES method using a password. Files encrypted by this method can be opened with DocuWorks Ver. 8.0 or later. Select [Open Password] to set a password. Note •...
Page 328 5 Scan  Certificate Displays the [DocuWorks Security - Certificate] screen. Note • This feature is supported only by the ApeosPort series models. When you select [Certificate], the Address Book [Type1] or [Type2] will be displayed depending on the setting of [Address Book Type] in the System Administration mode. For more information, refer to "5 Tools"...
Page 329 E-mail Searches by specified keyword for [Simple Search], or by search entries for [Advanced Search]. Note • For [Advanced Search], you can set multiple search entries.  #/Name/E-mail Address Displays the list of names, registered numbers, and E-mail addresses.  Go to Enter a recipient number using the numeric keypad to display the recipient at the top of the list.
Page 330 5 Scan  Name/E-mail Address/DN Lists names and their e-mail addresses.  Add Select this button to add the certificate as one of the certificates of persons who are allowed to open the file.  Grant full access to this file Configure certificates of persons who are allowed to change access privileges including editing or operating the file (full access).
Page 331 E-mail Note • This item is available for Microsoft Word format.
Page 332: Network Scanning
5 Scan Network Scanning This section describes the procedure to select features on the [Network Scanning] screen. On the [Network Scanning] screen, you can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server, and others.
Page 333: Preview (Previewing The Scanned Images During A Scan Job)
Network Scanning  Update Templates Refreshes the information. If a created job template has not been displayed, selecting [Update Templates] will display the job template. Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. For more information, refer to "Preview (Previewing the Scanned Images during a Scan Job)"...
Page 334: Scan To Pc
5 Scan Scan to PC This section describes the procedure to select features on the [Scan to PC] screen. The Scan to PC service allows you to scan documents and send the scanned data to a network computer via the FTP or SMB protocol. The following describes features available on the [Scan to PC] tab.
Page 335: Transfer Protocol (Selecting A Transfer Protocol)
Scan to PC Transfer Protocol (Selecting a Transfer Protocol) You can select a transfer protocol using the following procedure. Select [Transfer Protocol]. Select any option.  FTP Transfers using the FTP protocol.  SMB Transfers using the SMB protocol.  SMB (UNC Format) Transfers using the SMB protocol (UNC Format).
Page 336: Address Book (Specifying A Destination Using The Address Book [Type 1])
5 Scan [Type 2] Address Book (Specifying a Destination Using the Address Book [Type 1]) The following describes how to specify a destination using the Address Book [Type 1]. Select [Address Book]. Select the destination to store the data in. Important •...
Page 337: Address Book (Specifying A Destination Using The Address Book [Type 2])
Scan to PC  Search Allows you to set [Simple Search] or [Advanced Search]. Searches by specified keyword for [Simple Search], or by search entries for [Advanced Search]. Note • For [Advanced Search], you can set multiple search entries.  Add New Address Allows you to add a new recipient.
Page 338: Add New Address (Registering A Destination Pc On The Address Book)
5 Scan  [ ] button Allows you to confirm information, such as [Name] and [Server Name/IP Address], on the screen displayed. Select [Add]. Important • You can only use destinations configured for SMB or FTP. Add New Address (Registering a Destination PC on the Address Book) You can register destination PC on the Address Book.
Page 339 Scan to PC Server   Save in  User Name  Password  When [SMB] is selected The following items appear:  Server  Shared Name  Save in  User Name  Password  When [SMB (UNC Format)] is selected The following items appear: ...
Page 340: Specifying A Destination Pc Using A One Touch Button
5 Scan Select and set an item. The following items appear: Address Type Shared Name (SMB Only)    Name  Save in Index User Name    Transfer Protocol  Password  Server Name/IP address  Port Number Note •...
Page 341: Browse (Specifying A Destination Pc By Browsing Your Network)
Scan to PC Press a one touch button. Confirm that the recipient (destination PC) specified with the one touch button is displayed on the touch screen. Important • The one touch buttons have a sensor to detect which page of one touch buttons (1 - 24, 25 - 48, and 49 - M02) is One touch buttons currently opened.
Page 342: Specifying A Destination (Specifying A Destination Pc Using The Screen Keyboard)
5 Scan  Next Allows you to move to the lower directory. Note • This button is available when a folder is selected. [Add to Address Book] Screen This screen allows you to register the save destination specified in [Browse], in the Address Book.
Page 343 Scan to PC Note • When Scan to My Folder feature is enabled, [Server] is automatically determined on the [Scan to PC] screen. If you change the setting of [Server], the [Scan to My Folder] feature is disabled. You can use the [Scan to My Folder] feature again by selecting [Scan to My Folder] for [Transfer Protocol].
Page 344: Preview (Previewing The Scanned Images During A Scan Job)
5 Scan Example: fuji@example.com (fuji: user name, example.com: domain name)  For Windows NT Domain: Domain name\User name (domain name: up to 64 characters, user name: up to 32 characters) Example: example\fuji (example: domain name, fuji: user name)  For workgroups: Local user (up to 32 characters) Example: Fuji-Taro ...
Page 345: Store To Folder
Store to Folder Store to Folder This section describes the procedure to select features on the [Store to Folder] screen. You can scan documents and save the scanned data in a folder of the machine. Note • When [Store to Folder] is selected, [File Format] is disabled. •...
Page 346: Sided Scanning (Scanning Both Sides Of A Document)
5 Scan 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document. By setting the binding style, both sides are scanned in the same orientation. For more information, refer to "2 Sided Scanning (Scanning Both Sides of a Document)" (P.316). Original Type (Selecting the Document Type) You can select the type of the document.
Page 347: Store To Usb
Store to USB Store to USB This section describes the procedure to select features on the [Store to USB] screen. The Store to USB service allows you to scan documents and save the scanned data to a USB memory device. Save in (Specifying a Storage Location in the USB Memory Device) ................350 Details (Displaying the Details of a Storage Location in the USB Memory Device) ............351 Preview (Previewing the Scanned Images during a Scan Job)..................351...
Page 348 5 Scan • The screen status will be one of the above even when a USB memory device in which only encrypted data is stored is inserted or USB memory device in unsupported format is inserted. In such case, a warning message appears during operation and the operation is aborted.
Page 349 Store to USB Select [Store to USB] on the Services Home screen. The [Store to USB] screen appears. Note • WSD stands for Web Services on Devices. When the [Media Print - Photos] Screen Appears Press the <Services Home> button. <Services Home>...
Page 350: Save In (Specifying A Storage Location In The Usb Memory Device)
5 Scan Select [Store to USB] on the Services Home screen. The [Store to USB] screen appears. Important • Data stored in a USB memory device may be lost or damaged in the following cases. Make sure to back up the data in the device before use.
Page 351: Details (Displaying The Details Of A Storage Location In The Usb Memory Device)
Store to USB Select [Save].  Previous Allows you to move to the upper directory. Note • This button is grayed out if there is no upper directory.  Next Allows you to move to the lower directory. Note • This button is available when a folder is selected. Details (Displaying the Details of a Storage Location in the USB Memory Device) Selecting [Details] displays the [Details] screen.
Page 352: Color Scanning (Selecting An Output Color)
5 Scan Color Scanning (Selecting an Output Color) You can set the output color to scan a document. For more information, refer to "Color Scanning (Selecting an Output Color)" (P.316). 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document. By setting the binding style, both sides are scanned in the same orientation.
Page 353: Store & Send Link
Store & Send Link Store & Send Link If an authenticated user scans a document, the machine temporarily saves the scanned data, and automatically obtains the user’s e-mail address that was registered in advance. Then, the machine sends an e-mail to the user to notify of two URLs: one is for the location to retrieve the scanned data, and the other is for the location to delete the data.
Page 354: From (Displaying The E-Mail Address Of The Authenticated User)
5 Scan From (Displaying the E-mail Address of the Authenticated User) Automatically obtains the pre-registered e-mail address of the authenticated user. Subject (Setting the Subject) You can specify the e-mail subject using the following procedure.  Auto Set Automatically sets the subject to [Scan Reference from XXX] (where XXX is the host name of the machine).
Page 355: File Format (Selecting A File Format For Output Data)
Store & Send Link File Format (Selecting a File Format for Output Data) You can select a file format for output data. The Store & Send Link service allows you to retrieve scanned data from a computer without password authentication. To prevent other parties from viewing your scan data, select [PDF] or [DocuWorks] in [File Format] and set a password in [PDF Security] or [DocuWorks Security] before scanning the document.
Page 356: Store To Wsd
5 Scan Store to WSD This section describes the procedure to select features on the [Store to WSD] screen. The Store to WSD service allows you to scan documents set on the machine from a network computer. It also allows you to save the scanned data to a network computer. Important •...
Page 357 Store to WSD Select [Computer]. Load the document on the document glass or in the document feeder, and select [Operate From Computer]. The standby screen is displayed on the touch screen. Note • Select [Delete] to exit standby mode. After exiting standby mode, [Store to WSD - Remove Your Originals] screen is displayed on the touch screen.
Page 358: This Device (Storing Data Scanned By The Machine On A Network Computer)
5 Scan This Device (Storing Data Scanned by the Machine on a Network Computer) You can forward the data scanned with the command from the machine to a specified computer on the network. Note • WSD stands for Web Services on Devices. Load the document on the document glass or in the document feeder, and select [This Device].
Page 359: Advanced Settings
Advanced Settings Advanced Settings This section describes the features you can select on the [Advanced Settings] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. Color Scanning (Selecting an Output Color)..........................359 Original Type (Selecting the Document Type) ........................359 Photographs (Scanning a Color Photograph)........................360 Image Options (Adjusting Scan Density and Image Sharpness)..................360...
Page 360: Photographs (Scanning A Color Photograph)
5 Scan Photographs (Scanning a Color Photograph) Use this feature when scanning a color photograph. This feature is available only when [Color Scanning] is set to [Color]. Important • You cannot use the document feeder with this feature. • You cannot use Store to WSD with this feature. •...
Page 361: Image Enhancement (Erasing The Background Color Of Documents/Adjusting Contrast)
Advanced Settings Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast) This feature allows you to suppress the background color of a document such as newspaper and colored paper. In addition, when [Color Scanning] is set to [Color] or [Grayscale], you can adjust the contrast.
Page 362: Color Space (Specifying The Color Space)
5 Scan Select [Auto Suppression]. Color Space (Specifying the Color Space) This feature allows you to set the color space. Note • [Color Space] is available when [Color Scanning] is set to [Color]. • To activate [Color Space] on the [Advanced Settings] screen, a prior setting must be made in the System Administration mode.
Page 363: Layout Adjustment
Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. Resolution (Specifying a Scanning Resolution) ........................363 2 Sided Scanning (Scanning Both Sides of a Document)....................364 Book Scanning (Scanning Facing Pages on Separate Sheets)..................364 Original Size (Specifying a Scan Size)............................365...
Page 364: Sided Scanning (Scanning Both Sides Of A Document)
5 Scan Select [Resolution]. Select any option. Note • Select either [200 dpi] or [300 dpi] when [MRC High Compression] is set to [On] for PDF, DocuWorks or XPS files on the [File Format] screen. * : XPS stands for XML Paper Specification. •...
Page 365: Original Size (Specifying A Scan Size)
Layout Adjustment Select any option.  Off Does not scan as a bound document.  Left Page then Right Scans the left page and then the right page of facing pages.  Right Page then Left Scans the right page and then the left page of facing pages. ...
Page 366: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
5 Scan Select [Original Size]. Select any option. When you select a non-standard size, specify values for the X and Y directions.  Auto Detect Detects the document size automatically. The following table shows the document sizes that can be detected automatically. Document feeder Document glass B5, B5 , B4, A5, A5 , A4, A4 , A3,...
Page 367 Layout Adjustment • When loading B5 documents together with A3 documents loaded in landscape orientation or A4 documents loaded in portrait orientation, load the B5 documents in portrait orientation. • When loading documents, align the top left corners of the documents properly. Otherwise, a paper jam may occur.
Page 368: Edge Erase (Erasing Edges And Margin Shadows In The Document)
5 Scan Edge Erase (Erasing Edges and Margin Shadows in the Document) When you scan a document with the document cover open or when you scan a book, the edges and center margin of the document may be scanned as black shadows. The Edge Erase feature allows you to erase such shadows.
Page 369: Reduce/Enlarge (Specifying A Scanning Ratio)
Layout Adjustment  Original Orientation Set the orientation of the loaded document to specify the top edge of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly. ...
Page 370: Original Orientation (Specifying The Orientation Of The Loaded Documents)
5 Scan  Enter Output Size In [Output Size], select the output size of the scanned document. The machine automatically calculates the scanning ratio based on the selected output size and the original document size. Note • Selecting [Enter Output Size] may generate blank margin areas.
Page 371: E-Mail Options/Filing Options
E-mail Options/Filing Options E-mail Options/Filing Options This section describes the features you can select on the [E-mail Options]/[Filing Options] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. Quality/File Size (Specifying an Image Compression Ratio When Scanning)...............371 File Format (Selecting a File Format for Output Data) .......................372 Read Receipts (Specifying Read Receipts) ..........................372 Split Send (Sending in Sections)...............................373...
Page 372: File Format (Selecting A File Format For Output Data)
5 Scan Select [Quality/File Size]. Select any button.  Normal Quality The image is saved with high compression. Image quality degrades, but the file size decreases.  High Quality The image is saved with low compression. Image quality improves, but the file size increases. File Format (Selecting a File Format for Output Data) You can select a file format for output data.
Page 373: Split Send (Sending In Sections)
E-mail Options/Filing Options Split Send (Sending in Sections) When using the E-mail service, and the size of the data to be attached is large, you can split the data at page breaks or by a certain data size and then send the data. For information on [Split Send], refer to "5 Tools"...
Page 374: Reply To (Specifying A Reply Address)
5 Scan ® ® When [Microsoft Excel ] is selected in [File Format]: xls  Note • XPS stands for XML Paper Specification. • For information on the file name automatically generated when you select E-mail, Scan to PC, and Store &...
Page 375: File Name Conflict (Setting The Action To Be Taken For File Name Conflict)
E-mail Options/Filing Options  Address Book Allows you to select a reply address from the Address Book. For more information, refer to "Address Book" (P.303). File Name Conflict (Setting the Action to be Taken for File Name Conflict) When using the Scan to PC service, you can set the action to be taken when the file name conflicts with another file stored in the destination.
Page 376: Encryption (Sending E-Mail Encrypted By S/Mime)
5 Scan Note • If a document stored in a folder of the machine is imported to a computer, the specified name may not be reflected on it depending on import method. For information on how to enter characters, refer to "Entering Text" (P.96). Encryption (Sending E-mail Encrypted by S/MIME) When using the E-mail service, you can send e-mail encrypted by S/MIME.
Page 377: Meta Data
E-mail Options/Filing Options Note • This feature is displayed only when [Network Scanning] is selected on the Services Home screen. Select [Password]. Enter the password using the keyboard displayed on the screen. For information on how to enter characters, refer to "Entering Text" (P.96). Meta Data You can change the values of the DMF if they are specified for a selected job template.
Page 378 5 Scan...
Page 379: Send From Folder
6 Send from Folder This chapter describes the basic operations and features to use folders.  Folder Operating Procedure ....................380  Selecting a folder under Scan & Other Jobs ..............382  Checking/Operating Files in a Folder..................383  Checking File Details .........................385 ...
Page 380: Folder Operating Procedure
6 Send from Folder Folder Operating Procedure You can store print files submitted by a computer, scan files, and fax files in folders on the machine. These files stored in a folder can be sent by e-mail and be retrieved from a network computer.
Page 381: Step 2 Selecting A Folder
Folder Operating Procedure Step 2 Selecting a Folder Access to some folders may be restricted, depending on the settings of the Authentication feature. For information on selectable folders depending on the Authentication feature, refer to "14 Authentication and Accounting Features" > "Authentication for Job Flow Sheets and Folders" in the Administrator Guide. Select a folder on the [Send from Folder] screen.
Page 382: Selecting A Folder Under Scan & Other Jobs
6 Send from Folder Selecting a folder under Scan & Other Jobs The following describes how to select a folder. Access to some folders may be restricted, depending on the settings of the Authentication feature. For information on selectable folders depending on the Authentication feature being used, refer to "14 Authentication and Accounting Features"...
Page 383: Checking/Operating Files In A Folder
Checking/Operating Files in a Folder Checking/Operating Files in a Folder You can check or operate files stored in a folder. Note • When selecting print files, [Job Flow Settings] cannot be selected for some models. Select a folder on the [Send from Folder] screen.
Page 384 6 Send from Folder  Number of Files Displays the number of files stored in the selected folder.  Select All Selects all the files in the folder. To deselect all the files, select this button again while all the files are being selected.
Page 385: Checking File Details
Checking File Details Checking File Details You can preview the selected file to check its details. Note • Monochrome images with high gradation levels may appear bluish when previewed. • When the Image Log Control feature is used, it may take more time than expected to preview a file. Select a file and [File Details (Preview)] on the [Folder - File List] screen.
Page 386 6 Send from Folder  (Entire view) An entire preview image is displayed. In the entire view, the page switching buttons and thumbnailed bar are available. Previous page Next page Preview area Page switching buttons Information area Thumbnailed bar In the entire view, the following operations are available. Feature Operation Switching pages...
Page 387 Checking File Details  (Enlarged view) A previewed image is enlarged or reduced. In the enlarged view, the slider and thumbnailed bar are available. Preview area Slider Thumnailed bar In the enlarged view, the following operations are available. Feature Operation Switching pages Drag or flick the preview area side to side.
Page 388 6 Send from Folder  Change Print Settings Allows you to change the print settings of the file previewed on the screen.  Print Prints the selected files. Note • To set for printing, return to the [Folder - File List] screen, and select [Print]. For more information, refer to "Printing Files in a Folder"...
Page 389: Printing Files In A Folder
Printing Files in a Folder Printing Files in a Folder You can print selected files in a folder. Select files on the [Folder - File List] screen. Select [Print] or [Batch Print]. Note • When multiple files are selected, [Batch Print] allows you to print the selected files as a single file, while [Print] allows you to print them as separate files.
Page 390: Batch Print
6 Send from Folder  Print Quantity Specify the number of print sets.  Print Prints the selected file. Batch Print Allows you to set batch printing. You can print multiple files as one file. Up to 100 files can be bound in the selected order. Note •...
Page 391 Printing Files in a Folder For print files in a folder stored by specifying [Store in Remote Folder] on a print driver  Report Original Stapling Report Position Punching Report Position  For scan files stored in a folder Important • Ensure that the actual orientation of the original document matches the [Original Orientation] setting in [Edge Erase] or in [2 Sided Scanning] on the [Layout Adjustment] screen.
Page 392: Configuring/Starting Job Flow
6 Send from Folder Configuring/Starting Job Flow Job Flow is a feature that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks. Job flow sheets are categorized into two types according to the target. One type of job flow sheet targets files stored in folders, and the other type targets scan files.
Page 393 Configuring/Starting Job Flow  Print Files in a folder can be printed. Select files on the [Folder - File List] screen. Select [Job Flow Settings]. Select any option.  Auto Start This sets auto start of the job flow for files stored in the folder. The job flow automatically starts when a file is stored.
Page 394: [Link Job Flow Sheet To Folder] Screen
6 Send from Folder [Link Job Flow Sheet to Folder] Screen You can change the link between the folder and its job flow sheet. Note • Linking, delinking, and auto start settings can be also performed when you create a folder. Select a job flow sheet to link to.
Page 395 Configuring/Starting Job Flow  Search by Name Searches for job flows that partially match the entry. The machine searches through job flow sheet names that were registered upon each job flow sheet creation. The entry can be up to 128 characters long. For information on how to enter characters, refer to "Entering Text"...
Page 396: Job Flow Restrictions
6 Send from Folder Select a job flow, and select [Start]. Note • You can sort the list in ascending or descending order by selecting either [Name] or [Updated].  Start Executes the selected job flow sheet.  Refresh Displays the updated information. ...
Page 397: Job Flow Sheets (Apeosport Series Models Only)
7 Job Flow Sheets (ApeosPort Series Models Only) This chapter describes the scanning operation using a job flow sheet registered on the machine. Job Flow Sheets is a service that allows you to register transfer settings for scanning data, such as a transfer method and destination, to simplify data transfer tasks. Note •...
Page 398: Job Flow Procedure
7 Job Flow Sheets (ApeosPort Series Models Only) Job Flow Procedure Job flow sheets are categorized into two types according to the target. One type of job flow sheets targets scanned documents, and the other type targets files stored in folders. This section describes the first type of job flow sheets, targeting scanned documents.
Page 399: Step 3 Confirming/Changing The Job Flow Sheet
Job Flow Procedure Step 3 Confirming/Changing the Job Flow Sheet To confirm the details, select [Details]. To change the settings, select [Change Settings]. For information on how to check or change job flow settings, refer to "Selecting/Changing a Job Flow Sheet" (P.400). Step 4 Starting the Job Flow Sheet Load a document.
Page 400: Selecting/Changing A Job Flow Sheet
7 Job Flow Sheets (ApeosPort Series Models Only) Selecting/Changing a Job Flow Sheet This section describes how to select or edit a job flow sheet created on a network computer with Device Setup Tool. Important • If characters not supported by the machine are used in the name or description of a job flow sheet, the characters will not be displayed or will be garbled on the screen.
Page 401 Selecting/Changing a Job Flow Sheet  Sheet Filtering Displays the [Sheet Filtering] screen on which you can filter the job flow sheets displayed. Refer to "[Sheet Filtering] Screen" (P.401). [Change Settings] Screen Select [Change Settings]. Select a group to be changed from [Group of Items].
Page 402 7 Job Flow Sheets (ApeosPort Series Models Only) Select [Sheet Filtering]. Select the filtering conditions, and select [Save].  Owner Select the owner of job flow sheets to filter.  Target Select the target of job flow sheets to filter. Note •...
Page 403: Stored Programming
8 Stored Programming This chapter describes the Stored Programming service that enables you to store customized job settings.  Stored Programming Overview.....................404  Registering/Deleting/Renaming Stored Programs............405  Calling a Stored Program ......................410...
Page 404: Stored Programming Overview
8 Stored Programming Stored Programming Overview The Stored Programming service allows you to store settings that you expect to use frequently and call them with a single button operation. You can also assign a screen to a stored program button, to use the button as a short-cut to the screen. A stored program can store not only settings of a feature, but a flow of settings configured on multiple screens.
Page 405: Registering/Deleting/Renaming Stored Programs
Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs You can register and delete stored programs on the [Stored Programming] screen. Press the <Services Home> button. <Services Home> button Select [Setup]. Select [Stored Programming]. Select a feature.  Store Register a stored program. Refer to "Registering Stored Programs"...
Page 406: Registering Stored Programs
8 Stored Programming  Enter/Change Name Enter or change the name of a stored program. Refer to "Entering/Changing a Stored Program Name" (P.409).  Assign/Change Icon Specify an icon for a registered stored program. Refer to "Assigning/Changing Icons for Stored Programs" (P.409). Registering Stored Programs Up to 100 actions can be registered with one stored program.
Page 407: Notes And Restrictions On Registering Stored Programs
Registering/Deleting/Renaming Stored Programs For information on how to name a registered stored program, refer to "Entering/Changing a Stored Program Name" (P.409). Notes and Restrictions on Registering Stored Programs The following notes and restrictions apply when you register stored programs.  When registering a stored program to select a paper size or type loaded on the bypass tray, register both the paper size and the paper type.
Page 408: Registering Stored Programs For Build Job
8 Stored Programming A stored program registration is canceled when the <Interrupt> button is pressed, the  Auto Clear feature causes a time-out, or a pop-up window (such as a paper jam window) appears.  If the Fax service is available, one touch buttons can be used. Registering Stored Programs for Build Job Up to 100 actions can be registered with one stored program for Build Job.
Page 409: Deleting Stored Programs
Registering/Deleting/Renaming Stored Programs Deleting Stored Programs The following describes how to delete stored programs. Select [Delete]. Select the number to be deleted. Select [Delete]. Note • Deleted stored programs cannot be restored. Entering/Changing a Stored Program Name The following describes how to enter or change the name of a stored program. Up to 18 characters are allowed for a stored program's name.
Page 410: Calling A Stored Program
8 Stored Programming Calling a Stored Program The following describes how to call a stored program. When you call a specified stored program, the last screen shown when you registered the stored program appears. Press the <Services Home> button. <Services Home> button Select [Stored Programming].
Page 411: Calling A Stored Program For Build Job
Calling a Stored Program Calling a Stored Program for Build Job You can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running. Select [Change Settings]. Select the [Job Assembly] tab. Select [Stored Programming]. Select a number of a stored program containing the features you want to use.
Page 412 8 Stored Programming...
Page 413: Web Applications (Apeosport Series Models Only)
9 Web Applications (ApeosPort Series Models Only) This chapter describes how to operate web applications. Note • This service is supported only by the ApeosPort series models. • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 414: Web Applications Overview
9 Web Applications (ApeosPort Series Models Only) Web Applications Overview Web Applications is a service that allows you to access to web applications via a network using the browser on the machine in order to display and store data. The machine provides the following features: ...
Page 415: Accessing Web Applications
Accessing Web Applications Accessing Web Applications The following describes how to access web applications. You need to register an access destination in advance. For information on how to register an access destination, refer to "5 Tools" > "Web Applications Service Setup" > "Server Setup"...
Page 416: Accessing Using Buttons Registered On The Services Home Screen
9 Web Applications (ApeosPort Series Models Only) Accessing Using Buttons Registered on the Services Home screen You can register frequently used web applications on the Services Home screen as buttons. The following describes how to access the applications by simply selecting the buttons. For information on how to assign buttons displayed on the Services Home screen, refer to "5 Tools"...
Page 417: Media Print (Text And Photos)
10 Media Print (Text and Photos) This chapter describes the basic procedures and features of Media Print - Text and Media Print - Photos when a USB Memory Kit is connected. Note • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 418: Overview Of Media Print
10 Media Print (Text and Photos) Overview of Media Print If a USB memory device is connected to the machine, the data stored in the USB memory device can also be printed. You can also print scanned data stored with the Store to USB service.
Page 419: Supported Media And File Formats
Overview of Media Print Supported Media and File Formats The machine supports USB memory devices. Supported media and file formats are as follows. Supported File Format Supported Media Media Print - Photos Media Print - Text  USB 2.0 memory ...
Page 420 10 Media Print (Text and Photos) If the medium fails, the process is terminated within a few minutes, and an error message  is displayed.  Eject the medium before switching off the power. Be sure to wait until printing is completed and then eject the medium by following the ...
Page 421: Inserting Usb Memory Device
Inserting USB Memory Device Inserting USB Memory Device Insert the USB memory device into the USB memory slot. One of the following occurs.  The [USB Device Detected] screen appears.  The [Store to USB] screen appears.  The [Media Print - Text] screen appears. ...
Page 422 10 Media Print (Text and Photos) Press the <Services Home> button. <Services Home> button Select [Media Print - Text] or [Media Print - Photos] on the Services Home screen. The [Media Print - Text] screen or the [Media Print - Photos] screen appears. Note •...
Page 423 Inserting USB Memory Device Select [Media Print - Text] or [Media Print - Photos] on the Services Home screen. The [Media Print - Text] screen or the [Media Print - Photos] screen appears. Important • Data stored in a USB memory device may be lost or damaged in the following cases. Make sure to back up the data in the device before use.
Page 424: Media Print - Text
10 Media Print (Text and Photos) Media Print - Text Selecting Files You can select files using any of the following three methods:  Selecting all files  Selecting the desired files on the [Select From List] screen  Selecting one file or a range of files with index numbers Note •...
Page 425 Media Print - Text Select the desired files from a list of files. Note • You can sort the list in ascending or descending order by selecting [# ], [Name], or [Last Updated]. • A check mark is placed in the check box for each file selected. To deselect the file, select the file again while the file is selected (highlighted).
Page 426: Media Print - Photos
10 Media Print (Text and Photos) Media Print - Photos Selecting Files You can select files using any of the following three methods:  Selecting all files  Selecting the desired files on the [Select From List] screen. You can select up to 100 files simultaneously ...
Page 427: [Select From List] Screen
Media Print - Photos [Select From List] Screen Select the desired files from a list of files. Note • The selected file will be checked. Select the checked file again to cancel.  List Displays a list of files with their names and stored dates and times. Note •...
Page 428: Selecting The Printing Options
10 Media Print (Text and Photos) Selecting the Printing Options You can set the printing options on the [Media Print - Text] or [Media Print - Photos], and [Advanced Settings] tabs. By default, pressing the <Custom 3> (Review) button on the control panel allows you to view a list of the setting values.
Page 429: Media Print - Text
Selecting the Printing Options • The features displayed on the [Media Print - Photos] and [Advanced Settings] screens may vary depending on the combination of the optional components installed on the machine. Media Print - Text Item Setting Value Quantity Specify the number of print sets in the range of 1 - 999, using the numeric keypad.
Page 430: Index Print
10 Media Print (Text and Photos) Index Print  In the Media Print - Photos mode, a list of 30 x 40 mm reduced images, plus index numbers, file names, and dates when images were stored in the medium are printed. ...
Page 431: Job Status
11 Job Status This chapter describes how to check the status of jobs and operate the jobs.  Job Status Overview ........................432  Checking Current/Pending Jobs....................433  Checking Completed Jobs.......................435  Printing and Deleting Stored Jobs ..................437  Printing Pending Jobs .......................457 ...
Page 432: Job Status Overview
11 Job Status Job Status Overview The Job Status feature allows you to check current, pending, and completed jobs. You can also cancel printing and print jobs that are waiting to be output or resumed. Press the <Job Status> button. <Job Status>...
Page 433: Checking Current/Pending Jobs
Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. Press the <Job Status> button. <Job Status> button Select the job to be canceled or preferentially executed.
Page 434 11 Job Status  Delete Stops processing the job.  Last Original Select this button to end scanning of documents. The job is then executed.  Next Original Select this button when you have another document to scan.  Start Resumes the suspended job.
Page 435: Checking Completed Jobs
Checking Completed Jobs Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Selecting a job allows you to see its details. Press the <Job Status> button. <Job Status> button Select the [Completed Jobs] tab.
Page 436 11 Job Status  Print this Job Report Prints the Job Report.
Page 437: Printing And Deleting Stored Jobs
Printing and Deleting Stored Jobs Printing and Deleting Stored Jobs This section describes how to print or delete jobs stored with the Secure Print or Sample Set feature, or stored with the [Receive Control] setting of the Charge Print feature. The [Secure Print Jobs &...
Page 438 11 Job Status Select [Secure Print]. Select the user to be checked, and select [Job List]. Note • Select [Refresh] to display the updated information. • You can enter a user ID in [Go to] using the numeric keypad to display the user ID at the top of the list.
Page 439 Printing and Deleting Stored Jobs  Print Prints the Secure Print job. After printing, the job is deleted. Refer to "When [Print] is Selected" (P.440). When [Delete] is Selected Select [Delete].  Delete Deletes the job. Important • Once the job is deleted, it cannot be restored. ...
Page 440 11 Job Status  (Enlarged view) A previewed image is enlarged or reduced. In the enlarged view, the following operations are available. Feature Operation Changing the ratio of the Double-tap a preview image or drag the slider. image size Moving the display position Drag or flick the enlarged image side to side or up and down.
Page 441: Sample Set
Printing and Deleting Stored Jobs  Print and Save Starts printing the job. After printing, the job remains undeleted.  Cancel Cancels printing the job. Sample Set Before printing multiple sets of a document, you can first print one set for trial, and then print the remaining sets from the machine.
Page 442 11 Job Status Note • If you select multiple documents, [Preview] cannot be selected. Refer to "When [Preview] is Selected" (P.442)"When [Delete] is Selected" (P.442)"When [Preview] is Selected" (P.442).  Print Quantity Specify the number of print sets using the numeric keypad. ...
Page 443 Printing and Deleting Stored Jobs In the entire view, the following operation is available. Feature Operation Enlarging an image Double-tap a preview image. (Switching to enlarged view)  (Enlarged view) A previewed image is enlarged or reduced. In the enlarged view, the following operations are available. Feature Operation Changing the ratio of the...
Page 444: Delayed Print
11 Job Status When [Print] is Selected Select [Yes]. Note • The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode. If [Disabled] is selected, the machine automatically deletes the job after printing without displaying the confirmation screen.
Page 445 Printing and Deleting Stored Jobs • When the booklet layout is set using a printer driver, the icon for booklet is displayed. Select any option.  Delete Deletes the Delayed Print job. Refer to "When [Delete] is Selected" (P.445).  Preview Displays the previewed image on the first page of the selected job.
Page 446 11 Job Status In the entire view, the file name, Stored Date, Pages, and setting values of Staple and Hole Punch are displayed on the right side of the preview area. In the entire view, the following operation is available. Feature Operation Enlarging an image...
Page 447: Charge Print
Printing and Deleting Stored Jobs  Print Prints the Delayed Print job. After printing, the job is deleted. If printed manually, the job will not be printed at the specified time. Refer to "When [Print] is Selected" (P.447). When [Print] is Selected Select [Yes].
Page 448 11 Job Status Note • When the passcode is set, enter the user ID and select [Next]. Then, enter the passcode and select [Enter]. • While a user is authenticated, the <Log In/Out> button lights up on the control panel. •...
Page 449 Printing and Deleting Stored Jobs When [Delete] is Selected Select [Delete].  Delete Deletes the job. Important • Once the job is deleted, it cannot be restored.  Cancel Cancels deleting the job. When [Preview] is Selected Select any option. Note •...
Page 450 11 Job Status  (Enlarged view) A previewed image is enlarged or reduced. In the enlarged view, the following operations are available. Feature Operation Changing the ratio of the Double-tap a preview image or drag the slider. image size Moving the display position Drag or flick the enlarged image side to side or up and down.
Page 451: Private Charge Print
Printing and Deleting Stored Jobs  Print and Save Starts printing the job. After printing, the job remains undeleted.  Cancel Cancels printing the job. Private Charge Print This feature allows you to temporarily store print data in the machine for each authentication user ID, and request on the machine's control panel to print the data.
Page 452 11 Job Status Select the job to be printed or deleted. Note • You can select up to 100 files simultaneously to print or delete the files. If you select multiple files, they are printed in the selected order. • Stored files can be displayed in a list or thumbnailed view.
Page 453 Printing and Deleting Stored Jobs  Cancel Cancels deleting the job. When [Preview] is Selected Select any option. Note • A previewed image cannot be rotated on the [Private Charge Print] screen.  (Entire view) An entire preview image is displayed. In the entire view, the file name, Stored Date, Pages, and setting values of Staple and Hole Punch are displayed on the right side of the preview area.
Page 454: Public Folder
11 Job Status  2 Sided Printing Displays 1 Sided, Flip on Short Edge, and Flip on Long Edge.  Booklet Creation Displays Left/Top Bind and Right/Bottom Bind. Note • This item is displayed when the booklet layout is set using a printer driver. •...
Page 455: Undelivered Faxes
Printing and Deleting Stored Jobs Select the job to be printed or deleted. Note • Select [Refresh] to display the updated information. Select any option.  Select All Selects all jobs. To deselect all the jobs, select this button again. ...
Page 456 11 Job Status Select the job to be re-sent or deleted. Note • Select [Refresh] to display the updated information. Select any option. To re-send to the previously specified fax number, press the <Start> button.  Delete This Fax Deletes the undelivered fax job. Refer to "When [Delete This Fax] is Selected"...
Page 457: Printing Pending Jobs
Printing Pending Jobs Printing Pending Jobs After the last user operation on the control panel of the machine, a job is waiting to be printed until the period of time specified in [Auto Print] elapses, instead of being printed immediately. You can forcibly print this pending job without waiting for this time period to elapse.
Page 458: Handling Error Terminations
11 Job Status Handling Error Terminations This section describes how to handle error terminations.  For a Print Job Select a job shown as an error termination on the [Completed Jobs] tab to check the error code. Follow the instructions of the error code to solve the problem. If an error occurs during a print job, the machine can be configured either to pause the print job until the error is confirmed by the user, or to automatically cancel the error job so that subsequent jobs can be printed.
Page 459: Computer Operations
12 Computer Operations This chapter describes how to print documents, import scanned files, use Direct Fax, and operate CentreWare Internet Services on your computer. Note • Some models do not support the features described in this chapter. An optional component is required.
Page 460: Features Overview
12 Computer Operations Features Overview This section describes an overview of features you can perform from a computer.  Printing Submits a print job to the machine from a computer. For more information, refer to "Print" (P.461).  E-mail Printing Submits a print job to the machine from a computer by sending e-mail attached with a document.
Page 461: Print
Print Print This section describes how to print with the machine by operating on a computer. Print Features The main print features of the machine are as follows: Printing Using a Print Driver For more information on print features, click [Help] on the print driver screen to view the print driver's help. For information on printing, refer to "Printing"...
Page 462: Direct Printing
12 Computer Operations  Store in Remote Folder Temporarily stores the print data in a registered folder, to print the data with the print command from the machine. Important • The print result of the Store in Remote Folder feature may be inferior to the other print results in quality.
Page 463: Setup
Print • An application (sold separately) is required to use the feature that associates sub users with the User ID of a login user. For more information, contact our Customer Support Center. For information on how to set Private Charge Print, refer to "5 Tools" > "Authentication/Security Settings" > "Authentication" >...
Page 464: E-Mail Printing
12 Computer Operations E-mail Printing You can send e-mail with documents attached from a computer to the machine. The received e-mail is automatically printed from the machine according to the settings on the machine. This feature is called "E-mail Printing". Note •...
Page 465: Sending Fax
Registering Destinations The following describes how to register fax destinations from the machine to another machine (ApeosPort-V C7785/C6685/C5585, DocuCentre-V C7785/C6685/C5585) in a single operation through a computer. You can use the same procedure to register fax destinations from another machine (ApeosPort-V C7785/C6685/C5585, DocuCentre-V C7785/C6685/C5585) to this machine.
Page 466 Click [Save] in the Security Warning dialog box. Specify the destination to save the file in. Enter the IP address or Internet address of another machine (ApeosPort-V C7785/C6685/ C5585, DocuCentre-V C7785/C6685/C5585) in the browser address field, and press the <Enter> key.
Page 467: Importing Scanned Data
Importing Scanned Data Importing Scanned Data This section describes how to import files from a machine's folder to your computer. The following methods are available. The following shows the reference section for each procedure. Importing to a TWAIN Compatible Application ........................467 Importing Using Stored File Manager 3..........................469 Importing Using CentreWare Internet Services ........................472 Importing to a TWAIN Compatible Application...
Page 468 12 Computer Operations From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no scanners are shown in the list, click [Search Again]. The application searches for scanners. • To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings].
Page 469: Importing Using Stored File Manager 3
For information on how to install Stored File Manager 3, refer to the "Readme" file included in the Media (Software/Product Manual). To learn about fields in the displayed dialog box, click [Help] to view the Stored File Manager 3 help. Click [Start] and select [Programs] > [Fuji Xerox] > [Network Scanner Utility 3] > [Stored File Manager 3]. Note...
Page 470 12 Computer Operations From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no scanners are shown in the list, click [Search Again]. The application searches for scanners. • To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings].
Page 471 Importing Scanned Data • To delete the file in the folder, click [Delete] on the toolbar. The file is imported to the specified directory. Note • When [File Saving Options] is set to [Save in Fixed Destination] under the import settings, a file is saved in the specified directory.
Page 472: Importing Using Centreware Internet Services
12 Computer Operations Importing Using CentreWare Internet Services This following describes how to import files stored in a machine's folder using CentreWare Internet Services. When the machine is installed in a TCP/IP environment, CentreWare Internet Services allows you to import files stored in a machine's folder by accessing the machine from a computer via a web browser.
Page 473 Importing Scanned Data Place a check mark next to each file to be imported, set the necessary items, and then click [Retrieve]. Note • When you import files in PDF format from a folder, they cannot be optimized for web view. Click a file name and save a file.
Page 474: Centreware Internet Services
12 Computer Operations CentreWare Internet Services CentreWare Internet Services requires a TCP/IP environment, and enables you to view the status of the machine and its jobs, as well as change settings via a web browser. You can also import files stored in a folder. For information on how to import files, refer to "Importing Using CentreWare Internet Services"...
Page 475  Lower Right Frame The Fuji Xerox logo and the version information of CentreWare Internet Services are displayed. When you click the logo, our website appears in a new window. Main features of CentreWare Internet Services are listed below.
Page 476: Browser Settings
12 Computer Operations • To change the settings of items set by the system administrator, you need to enter a system administrator ID and passcode. Ask your system administrator for the ID and passcode. Browser Settings Before using this service, ensure the following settings on your browser. ®...
Page 477 CentreWare Internet Services • Ask your system administrator for the IP address or Internet address. • When specifying a port number, add ":" and the port number after the IP address or the Internet address. • If the Authentication feature is enabled on the machine, enter a user ID and passcode in the [User Name] and [Password] fields.
Page 478 12 Computer Operations...
Page 479: 13 Appendix
13 Appendix This chapter contains a glossary of terms used in this guide.  Glossary ............................480...
Page 480: Glossary
13 Appendix Glossary Term Description 420 x 297 mm paper 297 x 210 mm paper 210 x 148 mm paper Alias An alternative name of the machine's e-mail address. For example, when the e-mail address for the machine is internet_fax@mb1.abc.example.com, you can use internet_fax@example.com (alias) to reach the same location.
Page 481 Glossary Term Description Communication(s) A communications network that can offer voice data (telephone), image data (fax), video data (videotex) and PC data (PC communication service) over the same channel. In this guide, it is mostly referred to as transmitting/receiving images as well as speaking with a remote user. CSV File CSV (Comma Separated Values) is a file format that is often used for saving data by spreadsheets and database programs.
Page 482 13 Appendix Term Description F Code A transmission method defined by Communications and Information Network Association of Japan (CIAJ) for use of T.30* sub-addresses standardized by ITU-T. Between the machines with the F Code feature, including those manufactured by other companies, various features making use of F Code can be used.
Page 483 Glossary Term Description Line Monitor Allows you to audibly monitor a transmission through the speaker after dialing and until you are connected. Low Toner Alert Tone A tone the device sounds when the toner cartridge needs to be replaced. Machine Ready Tone A tone produced when the status of the machine changes from standby to ready, such as when the power is switched on.
Page 484 13 Appendix Term Description Receive Buffer The area in the machine's memory or hard disk drive. Data sent from client computers is stored in this area. Receiving Paper Size A feature that specifies the output paper size for received fax documents.
Page 485 Glossary Term Description SMTP An abbreviation of Simple Mail Transfer Protocol. A communications protocol (an agreement governing the way data is transmitted) commonly used for sending and receiving e- mail. Start Reservation In this guide, this refers to loading a document, selecting features, and pressing the <Start>...
Page 486 13 Appendix...
Page 487: Index
Index Index Symbols adjusting copy density/sharpness/saturation of images ....................... 127 + Add ...................224 adjusting fax density ............238 <C (Clear)> button.............85 adjusting scan density and image sharpness..... 360 <Clear All> button .............85 adjusting the color tone ............130 <Custom> buttons.............85 adjusting the copy density ..........
Page 488 checking completed jobs............. 435 Direct Printing................462 checking the finished output of the copy..... 183 Disable Auto Printing/Release Printer.......93 checking/selecting files in a folder ........381 document cover .................68 Color Balance................129 document feeder..........98 Color Effects ................128 document feeder tray..............71 Color Scanning ................
Page 489 Index File Name Conflict ..............375 Finisher D2-P with Booklet Maker........74 finisher tray..................74 Job Assembly................179 folder output tray..............74 Job Flow Sheets............... 398 folder output tray button............75 Job Status .................. 432 Folder Receive................280 job template................332 Folder Unit CD1................73 JPEG ..................
Page 490 Media Print - Text..............429 Poster ................152 Message ................315 Power Saver mode ..............82 message field................90 power switch................68 Meta Data................. 377 Preset Repeat Image ............169 Mirror Image................143 print driver................. 463 Mixed Size Originals .........138 Print Mode..................93 More Options ................265 Printing ..................
Page 491 Index Reply To..................374 sending internet fax encrypted by S/MIME ....263 Resolution.............220 sending Internet Fax with a digital signature by S/MIME retrieving files from remote machines......265 ....................... 264 Right cover ...................74 Server................... 342 RSA BSAFE..................34 Server Fax .................. 215 service buttons................90 Services Home screen ..............90 setting the action to be taken for file name conflict...
Page 492 specifying Internet Fax profiles........262 TIFF-S..................263 specifying read receipts............372 toner cartridges................70 specifying send priority............249 toner cover ...................68 specifying send time ............. 249 top cover ..................71 specifying the Internet Fax subject........ 253 touch screen ................84 specifying the scan size for the document ....137 Transfer Protocol ..............

This manual is also suitable for:

Docucentre-v c5585 Docucentre-v c7785 Apeosport-v c6685 Apeosport-v c5585 Docucentre-v c6685

Fuji Xerox apeosport-v c7785 User Manual

Before Using the Machine

Product Overview

Copy

Fax

Scan

Quick Links

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Summary of Contents for Fuji Xerox apeosport-v c7785