Data Encryption; Data Restoration - Fuji Xerox DocuCentre-III 2007 Administrator's Manual

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Data Encryption

Select whether to encrypt the data recorded on the hard disk of the machine.
By setting data encryption, copy, scan, or print data is automatically encrypted when written
to the hard disk. The encryption prevents unauthorized access to the stored data. In order to
activate this feature, set an encryption key.
Note
1
Select [Data Encryption].
2
Select [On].
3
Select [Keyboard], and enter an
encryption key of up to 12
characters.
4
Select [Save].
5
Repeat Steps 3 and 4 to reenter the same encryption key.

Data Restoration

The encrypted data cannot be restored at the following.
When a trouble occurs in the hard disk.
When you have forgotten the encryption key.
5
When you have forgotten the system administrator's user ID and a passcode when [On] is
selected in [Service Rep. Restricted Operation].
Starting the use of the data encryption feature and changing the settings
When data encryption is started or ended, or when the encryption key is changed, the
machine must be restarted. The corresponding recording area (the hard disk) is reformatted
when restarting. In this case, the previous data is not guaranteed.
The recording area stores the following data.
- Spooled print data
- Print data including Secure Print and Sample Set
- Forms for the form overlay feature
- Mailbox and job flow sheet settings (box name, passcode, etc.)
- Documents in mailboxes
- Address book data
Important • Be sure to save all necessary settings and documents before starting to use the data
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• An optional package is required to use this feature. For more information, contact our
Customer Support Center.
encryption feature or changing the settings.
• An error occurs if the connected hard disk does not match the encryption settings. For
information on error messages and their remedies, refer to "Other Errors" (P.405).
• The following procedure is recommended for changing the settings of the encryption while a
large amount of data (100 jobs or more) is stored in a mailbox, and [Overwrite Hard Disk] is
specified to [1 Overwrite] or [3 Overwrites].
1. Select [Tools] > [Setup] > [Create Mailbox] to display the [Create Mailbox] screen.
2. Select the mailbox, then select [Create / Delete] > [Delete Mailbox].
3. Select [Close] until the [All Services] screen is displayed.
4. Press the <Machine Status> button, then make sure that [Standby] in [Overwrite Hard Disk]
is displayed.
5. Enter the System Administration mode, and change the data encryption settings. For
information on how to enter the System Administration mode, refer to "System Settings
Procedure" (P.76).
• Our customer engineer cannot restore the encryption key.
• Replacing the electrical component board by our customer engineer initializes the
encryption key. Do not lose the encrypted information.