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Canon imageRunner 2220i User Manual

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Sending and Facsimile Guide
Sending and Facsimile Guide
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.
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  Also See for Canon imageRunner 2220i

  Summary of Contents for Canon imageRunner 2220i

  • Page 1 Sending and Facsimile Guide Sending and Facsimile Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.
  • Page 2 imageRUNNER 3320i/2220i Sending and Facsimile Guide...
  • Page 3: Manuals For The Machine

    Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed. Guides with this symbol are PDF manuals included on the Guides with this symbol are printed manuals.
  • Page 4 • Fax Driver Installation and Instructions Fax Driver Guide CD-ROM • Installing MEAP Applications and MEAP SMS Administrator Using the Login Service CD-ROM Guide The machine illustration on the cover may differ slightly from your machine.
  • Page 5: How This Manual Is Organized

    Includes the glossary and index. A considerable effort has been made to make sure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
  • Page 6: Table Of Contents

    TÉLÉCOPIEUR CANON ........xvii...
  • Page 7 Specifying an E-mail Address ........1-42 Specifying an I-Fax Address .
  • Page 8 Sending a Job to a User Inbox........1-174 Previewing Originals (Preview) .
  • Page 9 Adjusting the Alarm Volume and Monitor Volume (Volume Control)..3-45 Specifying Whether to Use ECM Transmission (ECM TX) ....3-47 Setting the Pause Time (Pause Time)....... .3-49 Setting Auto Redial (Auto Redial).
  • Page 10: Preface

    Preface Thank you for purchasing the Canon imageRUNNER 3320i/2220i. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
  • Page 11: Displays Used In This Manual

    Displays Used in This Manual Screen shots of the touch panel display used in this manual are those taken when the imageRUNNER 3320i has the following optional equipment attached to it: the Image Reader-B1, Super G3 Fax Board, Finisher-J1, and Cassette Feeding Unit- Note that functions that cannot be used depending on the model or options, are not displayed on the touch panel display.
  • Page 12: Abbreviations Used In This Manual

    Abbreviations Used in This Manual In this manual, product names and model names are abbreviated as follows: ® ® Microsoft Windows 95 is referred to as Windows 95. Microsoft ® Windows ® 98 is referred to as Windows 98. ® ®...
  • Page 13: Legal Notices

    Legal Notices FCC (Federal Communications Commission) This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
  • Page 14: Users In The U.s.a

    IDDD (International Direct Distance Dial) line if you communicate overseas NOTE Canon recommends an individual line following industry standards, i.e., 2500 (touch- tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch Exchange) unit without “Call Waiting” can be used with your facsimile unit. Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing and special codes, which may cause a facsimile error.
  • Page 15 The telephone line cable should not be reconnected or the main power switch turned ON until the problem is completely resolved. Users should contact their local authorized Canon Facsimile Service Dealer for the servicing of equipment.
  • Page 16: Users In Canada

    IDDD (International Direct Distance Dial) line if you communicate overseas NOTE Canon recommends an individual line following industry standards, such as 2500 (touch- tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch Exchange) unit without “Call Waiting” can be used with your facsimile unit. Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing and special codes which may cause a facsimile error.
  • Page 17 I Notice • This equipment meets the applicable Industry Canada technical specifications. • Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection.
  • Page 18: Utilisation Au Canada

    (si vous communiquez avec les pays étrangers) NOTE Canon vous conseille d’utiliser une ligne individuelle conforme aux normes industrielles, à savoir: ligne téléphonique 2500 (pour appareil à clavier) ou 500 (pour appareil à cadran/impulsions). Il est également possible de raccorder ce télécopieur à un système téléphonique à...
  • Page 19 I REMARQUES • Le présent matériel est conforme aux spécifications techniques applicables d’Industrie Canada. • Avant d’installer cet appareil, l’utilisateur doit s’assurer qu’il est permis de le connecter à l’équipement de la compagnie de télécommunication locale et doit installer cet appareil en utilisant une méthode de connexion autorisée.
  • Page 20: Super G3

    No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permission of Canon Inc. Legal Notices...
  • Page 21: Disclaimers

    Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT.
  • Page 22: Various Sending Methods

    Various Sending Methods CHAPTER This chapter describes the sending function. What This Machine Can Do ..........1-3 Things You Must Do Before Using This Machine .
  • Page 23 1. Various Sending Methods Adjusting the Contrast (Sharpness) ..........1-129 Storing/Erasing Scanning Mode .
  • Page 24: What This Machine Can Do

    I-fax, and fax. Alternatively, you can store the scanned documents in a User Inbox for processing at a later date. IMPORTANT If the Canon Super G3 Fax Board-J1 (optional) is installed in this machine, refer to this manual for basic fax instructions instead of the Fax Board’s manual. Original...
  • Page 25 Place your originals Specify the destinations Specify the destinations registered. Specify New via a server: p. 1-68 You can store destinations from Address: You can store servers from p. 1-39 the Additional Functions screen. the Additional Functions screen. When the destination is registered in the Sending to an p.
  • Page 26 IMPORTANT • The Send function is only available when the Image Reader-B1 is attached to the machine. • You need to set up network settings if you want to send to an e-mail address, I-fax address, or file server. (See the Network Guide.) NOTE To send documents to another fax machine, it is necessary for the Super G3 Fax Board (optional) to be installed.
  • Page 27 ©p. 1-86 Press to scan both sides of an original. Press to select the file type (TIFF, MTIFF, PDF) of the document to be sent. Press to divide a document into separate pages. ©p. 1-178 Press to preview the images on documents before sending. ©p.
  • Page 28 Scan Settings Screen The screen on the left, which appears when you press [Option] in the scan settings drop-down list, is called the Scan Settings screen. Display this screen to set the scan settings for sending originals. ©p. 1-105 Press to scan originals at a different scan (zoom) ratio. ©p.
  • Page 29 Press to select the Special Features mode. © The Reference Guide Press to check the status or details of a send or receive job, or to cancel a job. What This Machine Can Do...
  • Page 30: Things You Must Do Before Using This Machine

    Things You Must Do Before Using This Machine This section describes the important setting registrations and procedures that must be done before the machine is used for faxing operations. According to recent amendments to the FCC (Federal Communications Commission) rules governing the use of facsimile equipment in the United States, the following sender information must be printed on every facsimile transmission: •...
  • Page 31: Registering The Sending Record

    Time I-Fax Address Sender’s Name Destination Name Page Number or Fax Number 05/18/2002 FRI 15:00 FAX(404)448-1430 CANON SALES Atlanta office 001/001 Sender Information • Date and Time - The date and time that the document was sent is recorded. •...
  • Page 32: Selecting The Type Of Telephone Line (Tel Line Type)

    Selecting the Type of Telephone Line (Tel Line Type) Set the type of telephone line that is connected to the machine. If this setting is incorrect, you will be unable to communicate with other machines. Be sure to check the type of telephone line you are using, and make the correct setting.
  • Page 33: Setting The Current Date And Time (Date & Time Settings)

    Select the type of telephone line © press [OK]. If you do not know the telephone line type, call your local telephone service provider for details. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears.
  • Page 34 (Additional Functions) © [Timer Settings] © [Date & Press Time Settings]. Enter the current date (month, day, year) and time using (numeric keys). Enter all four digits of the year. Enter the time in 24-hour notation as four digits without a space. ©...
  • Page 35 G If you are setting the time zone: ❑ Select the time zone from the Time zone drop-down list. NOTE • The default setting is ‘GMT–05:00’. • Eastern Time (US/Canada): GMT–5:00 • Central Time (US/Canada): GMT–6:00 • Mountain Time (US/Canada): GMT–7:00 •...
  • Page 36 ❑ Select the month and day from the Month and Day drop-down lists, as shown below. ❑ Press [–] or [+] to set the time of day you want Daylight Saving Time to take effect © press [OK]. ❑ Press [End Date] © make the settings in the same way as [Start Date] © press [OK].
  • Page 37: Registering This Machine's Telephone Number (Unit Telephone #)

    Press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. Registering This Machine’s Telephone Number (Unit Telephone #) You must register the machine’s telephone number. When you fax a document, the receiving fax machine includes this telephone number in the sender information on the recording paper.
  • Page 38 Press [User Settings] under <Fax Settings> © [Unit Telephone #]. Enter the unit’s telephone number using (numeric keys) © press [OK]. [Space]: Used to insert a space between the area code and the local telephone number. [+]: Used to insert a country code. Insert a plus sign (+) after the country code, and before the telephone number.
  • Page 39: Registering The Name Of The Company And Department (Unit Name)

    Your name: John Doe • Company name: Canon • Company name and department: Canon-Accounting Dept. When you send a document, the receiving machine will display/print your name or company name (and department name if available) in the sender information on the recording paper.
  • Page 40 Press [TX Settings] under <Common Settings> © press [Unit Name]. NOTE If the desired setting is not displayed, press [M] or [L] to scroll to the desired setting. Enter the name © press [OK]. You can enter up to 24 characters for the unit’s name. The selected mode is set.
  • Page 41: Registering Sender's Names (Sender's Names (Tti))

    Registering Sender’s Names (Sender’s Names (TTI)) You can register any name as the sender’s name, such as the section or department’s name, or an individual’s name. Register the sender’s name when you want to display/print a name other than the unit’s name on the sender’s record on the receiving machine’s recording paper.
  • Page 42 Press [TX Settings] under <Common Settings> © press [Sender’s Names (TTI)]. NOTE If the desired setting is not displayed, press [M] or [L] to scroll to the desired setting. Select a number (item) under which you want to register the sender’s name ©...
  • Page 43 Enter the sender’s name © press [OK]. You can enter up to 24 characters for the sender’s name. The selected mode is set. NOTE For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. Press [Done] repeatedly until the Send Basic Features screen appears.
  • Page 44: Flow Of Sending Operations

    Flow of Sending Operations This section describes the flow of basic sending operations. NOTE • For details on the following items, see the Reference Guide. - Main power and control panel power (See Chapter 1, “Before You Start Using This Machine,”...
  • Page 45 If the message <You must insert a control card.> appears, insert a control card. (See Chapter 7, “Optional Equipment,” in the Reference Guide.) If the message <Enter the Dept. ID and Password using the numeric keys.> appears, enter the Department ID and password © press (ID).
  • Page 46 Place your originals. NOTE For instructions on placing originals, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. Specify the destinations. NOTE • A maximum of 256 destinations can be specified at the same time. (Out of the 256 destinations, 16 new addresses, including those obtained via a server, can be specified.) If you specify a group address, which is made up of several destinations, the whole group is counted as one address.
  • Page 47 G If a destination is stored in the Address Book: ❑ Press [Address Book/Server] © select the desired destination. (See “Specifying a Destination Using the Address Book (Address Book),” on p. 1-37.) G If a destination is not stored in the Address Book: ❑...
  • Page 48 G If a destination is stored in a One-Touch Button: ❑ Press [One-touch-Buttons] © select the one-touch button that contains the desired destination. (See “Specifying a Destination Using One-Touch Buttons (One-Touch Buttons),” on p. 1-64.) G If a destination is stored in a Favorites Button: ❑...
  • Page 49 NOTE To display enlarged favorites buttons, press G If you want to specify a destination using a server: ❑ Press [Address Book/Server] © search through the directory listing on the server (LDAP) to specify the destination. (See “Searching a Destination via a Server (Search on Server),”...
  • Page 50 Press the Scan Settings drop-down list © select a scan setting. If the desired scan setting is not displayed, press [M] or [L] to scroll through the list. To change the Scan mode settings, select [Option]. (See “Changing the Scan Settings,”...
  • Page 51 Press the File Type drop-down list © select a file format. This part of the procedure is not necessary if any one of the following is true: • An I-fax address is specified as the destination • A User Inbox is specified as the destination •...
  • Page 52 NOTE For instructions on how to specify the Send Settings, see “Configuring Send Settings (Send Settings),” on p. 1-140. Press [Done]. Press (Start). Clear Stop Start Power Scanning starts. When scanning is complete, remove the original. Flow of Sending Operations 1-31...
  • Page 53 NOTE • If the Card Reader-C1 (optional) is attached, remove the control card. (See Chapter 7, “Optional Equipment,” in the Reference Guide.) • If you have set up Department ID Management, press (ID). (See Chapter 1, “Before You Start Using This Machine,” in the Reference Guide.) G If the following screen is displayed: ❑...
  • Page 54 G If you want to cancel sending: ❑ Press (Stop). ON / OFF Clear Stop Start NOTE • You can press (Stop) to cancel a send job that is being scanned. • For instructions on canceling a send job, see Chapter 1, “Before You Start Using This Machine,”...
  • Page 55: Sending Fax Documents Manually

    Sending Fax Documents Manually This mode enables you to manually send documents after checking that the destination is ready to receive the fax. IMPORTANT • To send documents consisting of two or more sheets, a feeder is necessary. If you place an original on the platen glass for Manual sending, you can only send one sheet at a time.
  • Page 56 Press [New Address] © [Fax]. Press [On-hook]. You should hear the dial tone (a continuous high-pitched sound). Specify the destination. Sending Fax Documents Manually 1-35...
  • Page 57 The telephone number can have up to 120 digits. When you hear the other party or carrier signal (a high- pitched tone), press (Start). Clear Stop Start Power The level of the dial tone can be adjusted by pressing [ ] or [ You can also enter an extension number.
  • Page 58: Specifying A Destination Using The Address Book (Address Book)

    Specifying a Destination Using the Address Book (Address Book) You need to specify the destination (such as an e-mail address, I-fax address, or file server address) to send a document. If you store addresses in the Address Book, you can easily select the desired destinations. Addresses are stored in Address Book Settings (from the Additional Functions screen).
  • Page 59 Select the desired destination from the Address Book © press [OK]. SAMPLE If Access Number Management for an Address Book is set to ‘On’ and you want to select a destination that is stored with an access number or in a private address book, press [Access Number] ©...
  • Page 60: Specifying A Destination Not Registered In The Address Book

    Specifying a Destination Not Registered in the Address Book (New Address) You must specify the destination (such as a fax, e-mail address, I-fax address, or file server address) in order to send a document. The procedure of sending to an address that is not listed in the address book is explained below.
  • Page 61 Press [New Address] © [Fax]. NOTE If no destination is displayed on the Send Basic Features screen, proceed to step 2 without pressing [Fax]. Enter the recipient’s fax number using (numeric keys). [Pause]: Press to insert a pause of several seconds in the telephone number that you are dialing.
  • Page 62 [PIN Code]: Press to enter the PIN Code. (See “Dialing With a PIN Code,” on p. 1-186.) [Direct]: Press to send documents directly to the recipient. If you do not select Direct Sending, Memory Sending is used. (See “Sending a Job to a Fax,” on p. 1-149.) [Next]: Press to specify another destination after specifying the first destination using the numeric keys.
  • Page 63: Specifying An E-Mail Address

    IMPORTANT To send or receive documents to or from a fax machine using subaddresses and RX passwords defined by the ITU-T standard (ITU-T is a committee within the International Communications Union, established to set communications standards), the subaddresses and passwords must be dialed in addition to the telephone numbers.
  • Page 64 Press [E-mail Address]. Enter the e-mail address © press [OK]. You can enter up to 128 characters for the e-mail address. You can also enter values using (numeric keys). Press (Clear) to clear your entry. Press [OK]. The specified destination appears in the address list on the Send Basic Features screen.
  • Page 65: Specifying An I-Fax Address

    NOTE To view the detailed information of a selected destination, select the destination © • press [Details]. • You can change the addresses in the address list before scanning. (See “Checking/ Changing a Destination’s Detailed Information (Details),” on p. 1-79.) •...
  • Page 66 Press the Mode drop-down list © select [Simple] or [Full]. [Simple]: Sends scanned data as an image via the Internet. [Full]: Sends scanned data as an image via the Internet, and enables you to receive a delivery confirmation message telling you whether your I-fax was sent successfully.
  • Page 67 Press [I-Fax Address]. Enter the I-Fax address © press [OK]. You can enter up to 128 characters for the I-Fax address. You can also enter values using (numeric keys). Press (Clear) to clear your entry. NOTE If you do not send documents via a server, and if the recipient’s IP address is not registered in a DNS server, use the following format to enter the domain name: (user)@(the recipient’s IP address) 1-46...
  • Page 68 Press [Destination Conditions] to set how the document is received by the recipient. Specify the receiving conditions of the destination © press [OK]. The following conditions are always selected: • Paper Size: A4/LTR • Compression Method: MH • Resolution: 200 x 100 dpi, 200 x 200 dpi LGL and STMT are included in [A4/LTR].
  • Page 69 NOTE Available compression methods are: - MH (Modified Huffman) - a coding system that horizontally scans and compresses extended areas of white and black dots. - MR (Modified Read) - a coding system that horizontally and vertically scans and compresses white and black areas. Faster than MH. - MMR (Modified Modified Read) - an adaptation of Modified Read, originally used in digital machines.
  • Page 70: Specifying A File Server

    Press [OK]. The selected modes are set, and the specified destination appears in the address list on the Send Basic Features screen. IMPORTANT The I-fax address that you entered here is not stored in the address book. It is deleted once the document is sent. NOTE To view the detailed information of a selected destination, select the destination ©...
  • Page 71 Press [New Address] © [File]. Press the Protocol drop-down list © select the desired server protocol. Available protocols are: • FTP: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X or later, Internet Information Server 4.0 under Windows NT Server 4.0, Internet Information Services 5.0 under Windows 2000 Server, or Internet Information Services 5.1 under Windows XP Professional.
  • Page 72 Set the Host Name, File Path, User, and Password G Using the keyboard: ❑ Press [Host Name] © enter the host name © press [OK]. A host name is a name assigned to a host computer that provides services on the Internet.
  • Page 73 ❑ Press [File Path] © enter the file path © press [OK]. A file path is a series of characters that signify the location of the folder. Specify a folder in the file server as the destination of the send job. To send documents to an imageWARE Document Manager folder, enter the folder name that you registered for the imageWARE Gateway series.
  • Page 74 ❑ Press [User] © enter the user name © press [OK]. A user name is a series of characters for logging on to a file server. In this entry box, enter the user name that is registered in the file server on the network as the destination of the send job.
  • Page 75 NOTE UPN (User Principal Name) can be used only if you are sending to a computer belonging to a domain operated with Windows 2000 Active Directory. ❑ Press [Password] © enter the password © press [OK]. A password is a series of characters for logging on to a file server. In this entry box, enter the password registered in the file server on the network in regards to the destination of the send job.
  • Page 76 G Using the Browse Key (Windows (SMB)): ❑ Press the Protocol drop-down list © select [Windows (SMB)]. ❑ Press [Browse]. IMPORTANT After turning the main power ON, you must wait for the time set in Startup Time Settings from the Additional Functions screen to elapse before pressing [Browse]. Transmission to computers on the network is not possible until this startup time has elapsed.
  • Page 77 ❑ Select the name of the desired workgroup © press [Down]. If the desired workgroup is not displayed, press [M] or [L] to scroll to the desired workgroup. ❑ Select the desired file server © press [Down]. To move up one level, press [Up]. If the desired file server is not displayed, press [M] or [L] to scroll to the desired file server.
  • Page 78 ❑ Press [OK]. ❑ Press [Down] © select the folder to which you want to send your documents © press [OK]. To go down one level, press [Down]. To move up one level, press [Up]. If the desired folder is not displayed, press [M] or [L] to scroll to the desired folder.
  • Page 79 Using the Browse Key (NetWare (IPX)): ❑ Press the Protocol drop-down list © select [NetWare (IPX)]. ❑ Press [Browse]. IMPORTANT After turning the main power ON, you must wait for the time set in Startup Time Settings from the Additional Functions screen to elapse before pressing [Browse]. Transmission to computers on the network is not possible until this startup time has elapsed.
  • Page 80 ❑ Select [NDS] or [Bindery] from the drop-down list. [NDS]: One of the directory services provided by Novell for managing the information of user and server names. Select [NDS] when you are using Novell NetWare 4.x. [Bindery]: One of the directory services provided by Novell for managing the information of user and server names.
  • Page 81 ❑ Select the folder in which you want to log on to © press [Log On]. To go down one level, press [Down]. To move up one level, press [Up]. If the desired folder is not displayed, press [M] or [L] to scroll to the desired folder.
  • Page 82 ❑ Press [Down] © select the folder to which you want to send your file © press [OK]. To move up one level, press [Up]. If the desired folder is not displayed, press [M] or [L] to scroll to the desired folder.
  • Page 83: Storing A Scanned Document In An Inbox

    NOTE To view the detailed information of a selected destination, select the destination © • press [Details]. • You can change the addresses in the address list before scanning. (See “Checking/ Changing a Destination’s Detailed Information (Details),” on p. 1-79.) •...
  • Page 84 Select the desired User Inbox © press [OK]. User Inboxes specified as destinations correspond to the inboxes that appear on the Inbox Selection screen for the Mail Box function. If the desired User Inbox is not displayed, press [M] or [L] to scroll to the desired User Inbox.
  • Page 85: Specifying A Destination Using One-Touch Buttons

    Specifying a Destination Using One-Touch Buttons (One-Touch Buttons) You can specify destinations stored in one-touch buttons. Follow this procedure to start a transmission and send a document with the press of a one-touch button. IMPORTANT You need to register destinations in one-touch buttons before using this function. (See “Registering the One-Touch Buttons (One-Touch Buttons),”...
  • Page 86 Select the desired one-touch button. If you want to enter the three digit one touch button number using ] (One-Touch Button Codes) © enter the three digit (numeric keys), press [ number for the one-touch button. One-Touch Button Codes The selected destination appears in the address list on the Send Basic Features screen.
  • Page 87: Configuring The Favorites Buttons (Favorites Buttons)

    Configuring the Favorites Buttons (Favorites Buttons) If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document.
  • Page 88 Select the desired Favorites Button. To display enlarged Favorites Buttons, press The selected destination appears in the address list on the Send Basic Features screen, and the registered settings are recalled. NOTE To view the detailed information of a selected destination, select the destination © •...
  • Page 89: Searching A Destination Via A Server (Search On Server)

    Searching a Destination via a Server (Search on Server) You can specify a destination by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. LDAP servers are for looking up a particular piece of information, such as a user name, e-mail address, or other contact information.
  • Page 90 Press the Address Book/Server drop-down list © press [Search on Server]. Press the Server to Search drop-down list © select the desired server to search. Specify the search criteria. NOTE • For instructions on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,”...
  • Page 91 G To use Simple Search: ❑ Press [Name], [E-mail], or [Fax] © enter the name, e-mail address, or fax number for which you want to search © press [OK]. You can enter up to 128 characters for the name, e-mail address, or fax number.
  • Page 92 For example, if you want to enter the location to start searching on the directory tree of the LDAP server using Novell Netware 5.1(NDS) or later, and cn=user1, ou=salesdept, o=canon, c=jp is the distinguished name in the Directory, enter the organization/organizationUnit of the user as follows:...
  • Page 93 ❑ Press the search condition drop-down list © select the desired search condition © press [Settings]. Search Condition The available search conditions are: [contains]: The result must contain the entered name, e-mail address, fax number, organization, or organizational unit. [does not contain]: The result must not contain the entered name, e-mail address, fax number, organization, or organizational unit.
  • Page 94 ❑ Enter the search criteria © press [OK]. You can enter up to 128 characters for the search criteria. You can also use (numeric keys) to enter numbers, and (Clear) to clear your entry. ❑ Press [Add]. To continue adding more search criteria, press [or] or [and] © repeat step 4. [or]: The machine searches and returns a result for either of the specified search criteria.
  • Page 95 Press [Start Searching]. To cancel searching, press [Cancel]. To cancel searching while the machine is searching for your criteria, press [Cancel]. If the machine finds some results before you press [Cancel], these search results are displayed. The search results are displayed. IMPORTANT The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in System Settings (from the Additional Functions screen).
  • Page 96 G If the screen below is displayed: ❑ Press [User] © enter the user name © press [OK]. You can enter up to 128 characters for the user name. The Enter Network Password screen is displayed if either one of the following is true: - If Login Information in Register LDAP Server in System Settings (from the Additional Functions screen) is set to ‘Use’, and <Display authentication...
  • Page 97 ❑ Verify the settings © press [OK]. The search results are displayed. Select the desired destination from the search results © press [OK]. To continue searching, press [Back]. You can specify multiple destinations. If the desired destination is not displayed, press [M] or [L] to scroll to the desired destination.
  • Page 98 By using the Address Type drop-down list, you can restrict the type of addresses displayed in the list. NOTE • To cancel a selected destination, select the destination again to clear the check mark. • If you specify an e-mail address as an I-fax destination, the only information that can be retrieved from the server is the I-fax address.
  • Page 99 NOTE To view the detailed information of a selected destination, select the destination © • press [Details]. • You can edit a destination from the Details screen before you scan your documents. (See “Checking/Changing a Destination’s Detailed Information (Details),” on p. 1-79.) •...
  • Page 100: Checking/Changing A Destination's Detailed Information (Details)

    Checking/Changing a Destination’s Detailed Information (Details) You can check and change the specified destination information before scanning. NOTE • Only the addresses specified using the New Address tab and destinations obtained through a server can be changed. • To change the specified address after scanning, see Chapter 2, “Checking Job and Device Status,”...
  • Page 101 If necessary, check or change the destination’s information. G If the following screen is displayed: ❑ Check the destination’s information © press [Done]. G If the destination is specified using the New Address tab: ❑ Check or change the destination’s information © press [OK]. To change the address, perform the same procedure that you used to enter the information.
  • Page 102 G If the destination is obtained via a server: ❑ Check or change the destination’s information © press [OK]. To change the address, perform the same procedure that you used to specify a new address. (See “Specifying a Destination Not Registered in the Address Book (New Address),”...
  • Page 103: Erasing A Destination (Erase)

    Erasing a Destination (Erase) You can erase a specified destination from the destination list before scanning. Select the destination to be erased. If the desired destination is not displayed, press [M] or [L] to scroll to the desired destination. Press [Erase]. The selected destination is erased from the address list.
  • Page 104: Selecting A Scan Mode

    Selecting a Scan Mode You can set the scan mode that a document is scanned in. The machine has four preset scan modes (Black 200dpi, Black 300dpi, Black 600dpi, Black 400dpi). Select the desired mode from the preset scan modes or user defined scan modes (user preset keys) according to the type of original you are sending.
  • Page 105 Press the Scan Settings drop-down list © select a scan mode. If more than four scan modes are listed, you can press [M] or [L] to scroll through the list. By pressing [Option], you can also select a scan mode in the Scan Settings screen.
  • Page 106 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. When scanning is complete, the document is sent to the specified destination. NOTE •...
  • Page 107: Changing The Scan Settings

    Changing the Scan Settings To match the original you are sending, set the document size, resolution, exposure, and original type. You can also enter detailed settings to send a document consisting of facing pages as pairs of separate pages. NOTE Changed scan settings are not saved.
  • Page 108 Select the type of the original © press [OK]. [Book Type]: The front and back sides of the original have the same top- bottom orientation. [Calendar Type]: The front and back sides of the original have opposite top- bottom orientations. The specified mode is set, and the display returns to the Send Basic Features screen.
  • Page 109: Document Size Select

    Document Size Select Use this function to specify the document size when scanning originals whose size you need to manually specify, such as transparencies. You can also store the specified document size. IMPORTANT • You cannot select [Auto] when scanning the following types of originals. Specify the size of the document manually.
  • Page 110 Press [Document Size Select]. Select the document size. G If you want to scan a standard document size: ❑ Select the desired document size. NOTE • To select an A or B series paper size, press [A/B-size]. • If you want to scan originals longer than ‘17-1/8" (432 mm)’, press [Long Strip Original].
  • Page 111 G If you want to scan a nonstandard document size: ❑ Press [Other Size]. ❑ Enter the size of the document using the numeric keys on the touch panel display. ❑ Press [X] (width) © enter a value. ❑ Press [Y] (length) © enter a value. ❑...
  • Page 112 NOTE To delete a mistake, press [C] © enter the correct value. • • If you want to enter values in millimeters, press [mm]. • When entering values in millimeters, you can also use (numeric keys), and (Clear) to clear your entry. •...
  • Page 113 © Press [Done] [OK]. The selected size is set, and the display returns to the Send Basic Features screen. Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press (Start) once for each original.
  • Page 114: Registering The Specified Document Size

    Registering the Specified Document Size Press the Scan Settings drop-down list © press [Option]. Press [Document Size Select]. Changing the Scan Settings 1-93...
  • Page 115 Press [Other Size]. Press [Store Size]. 1-94 Changing the Scan Settings...
  • Page 116 Press [Registered Size 1] or [Registered Size 2] © enter the document size using the numeric keys on the touch panel display. ❑ Press [X] (width) © enter a value. ❑ Press [Y] (length) © enter a value. ❑ Press [OK]. If you enter a value outside the setting range, a message prompting you to enter an appropriate value appears on the screen.
  • Page 117: Resolution

    NOTE Pressing [Cancel] © [Done] © [Cancel] only stores the new document sizes in the selected key ([Registered Size 1] or [Registered Size 2]), but does not activate them. If you press [OK] © [Done] © [OK], the new document sizes are stored in the selected key ([Registered Size 1] or [Registered Size 2]), and activated at the same time.
  • Page 118 Press the Resolution drop-down list © select a resolution © press [OK]. The specified mode is set, and the display returns to the Send Basic Features screen. Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display.
  • Page 119: Scanning Exposure

    Scanning Exposure You can adjust the exposure and image quality before scanning the original. Manual Exposure Adjustment Use this procedure to adjust the scanning exposure to the most appropriate level for the original. Place your original © specify the destination. Press the Scan Settings drop-down list ©...
  • Page 120 ] or [ ] to adjust the scanning exposure © press Press [ [OK]. Press [ ] to move the indicator to the left to make the exposure lighter, or press ] to move it to the right to make the exposure darker. The specified mode is set, and the display returns to the Send Basic Features screen.
  • Page 121: Selecting Image Quality

    Selecting Image Quality You can manually adjust the image quality to the level best suited for the quality of text or photo originals. The following three modes are available for adjusting the image quality. IMPORTANT • You can select only one of these modes at a time. If you select one of these modes, the previously set mode is canceled.
  • Page 122 Place your original © specify the destination. Press the Scan Settings drop-down list © press [Option]. Press the Original Type drop-down list © select the type of originals ([Text], [Text/Photo], or [Photo]). Original Type Changing the Scan Settings 1-101...
  • Page 123 NOTE When the Photo mode in Communications Settings is set to ‘On’, you can select [Printed Image] and [Photo]. (See “Setting the Photo Mode (Photo Mode),” on p. 3- ] or [ ] to adjust the scanning exposure © press Press [ [OK].
  • Page 124: Automatic Exposure Adjustment

    Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. When scanning is complete, the document is sent to the specified destination. NOTE •...
  • Page 125 Press [A] © [OK]. The scanning exposure is automatically adjusted to the level best suited to the quality of the original. The specified mode is set, and the display returns to the Send Basic Features screen. Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display.
  • Page 126: Copy Ratio

    Copy Ratio You can scan originals by specifying the scanning ratio manually or automatically. IMPORTANT The maximum size of an image you can send with a 600 x 600 dpi resolution is 11" x 17". If the image exceeds this number of pixels in either the horizontal or vertical direction, it may be cropped.
  • Page 127 Place your original © specify the destination. Press the Scan Settings drop-down list © press [Option]. Press [Copy Ratio]. 1-106 Changing the Scan Settings...
  • Page 128 To reduce, select a preset reduction ratio. To enlarge, select a preset enlargement ratio. After making your selection, press [Done] © [OK]. The display returns to the Send Basic Features screen and the copy ratio appears. Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display.
  • Page 129: Specifying The Scanning Ratio By Percentage (Zoom Designation)

    Specifying the Scanning Ratio by Percentage (Zoom Designation) You can reduce or enlarge images by any scanning ratio, in 1% increments. The available scanning ratios are from 50% to 200%. Place your original © specify the destination. Press the Scan Settings drop-down list © press [Option]. Press [Copy Ratio].
  • Page 130 Set a ratio by pressing [–] or [+] © press [Done] © [OK]. You can also enter values using (numeric keys). If you enter values using (numeric keys), you can change the entered values by pressing [–] or [+]. The display returns to the Send Basic Features screen and the copy ratio appears.
  • Page 131: Two-Page Separation

    Two-Page Separation This feature enables you to scan facing pages in a book or a magazine onto separate sheets of paper. IMPORTANT • When the machine is operating in the Two-Page Separation mode, you cannot use the Document Size Select (Other Size, Long Strip Original), Two-Sided Original, Different Size Originals, or Binding Erase modes.
  • Page 132 Press [Special Features]. Press [Two-page Separation]. Press [Done] © [OK]. The specified mode is set, and the display returns to the Send Basic Features screen. Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display.
  • Page 133: Different Size Originals

    NOTE To cancel the setting, press [Special Features] © [Two-page Separation]. • To cancel the scan setting, press the Scan Settings drop-down list © press [Option] • © [Cancel]. • If Preview is set to ‘On’, you can preview the images of documents before sending. (See “Previewing Originals (Preview),”...
  • Page 134 Place your original in the feeder © specify the destination. Press the Scan Settings drop-down list © press [Option]. Press [Special Features] © [Different Size Originals]. Changing the Scan Settings 1-113...
  • Page 135 Select either [Same Width] or [Different Width] © press [OK]. If you set originals with the same width, press [Same Width]. If you set originals with different widths, press [Different Width]. The specified mode is set. Press [Done] © [OK]. The display returns to the Send Basic Features screen.
  • Page 136: Job Build

    Job Build This mode enables you to scan originals that have too many pages to be placed at once, by dividing them into multiple batches. You can use both the feeder and the platen glass for scanning. The originals are sent as one document, after all the batches have been scanned.
  • Page 137 Press [Special Features] © [Job Build]. The specified mode is set and the display returns to the Special Features screen. Press [Done] © [OK]. The display returns to the Send Basic Features screen. Press (Start). Scanning starts. NOTE • To cancel scanning, press [Cancel] or (Stop).
  • Page 138 When scanning is complete, place the next original © press (Start). If you want to change the scan settings, make the changes before pressing (Start). You can select the document size. (See “Document Size Select,” on p. 1-88.) You can adjust the exposure and image quality. (See “Scanning Exposure,” on p. 1-98.) You can change the original type setting (One-sided/Two-sided).
  • Page 139 Select the type of 2-sided original © press [OK]. [Book Type]: The front and back sides of the original have the same top- bottom orientation. [Calendar Type]: The front and back sides of the original have opposite top- bottom orientations. Do not forget to set or cancel the 2-Sided Original mode according to the type of original you place next.
  • Page 140: Frame Erase

    NOTE If Preview is set to ‘On’, you can preview the images of documents before sending. (See “Previewing Originals (Preview),” on p. 1-178.) Frame Erase This mode erases shadows and lines that appear when scanning some types of originals. The following three Frame Erase features are available. IMPORTANT •...
  • Page 141: Original Frame Erase

    Original Frame Erase Place your original © specify the destination. Press the Scan Settings drop-down list © press [Option]. Press [Special Features] © [Frame Erase]. 1-120 Changing the Scan Settings...
  • Page 142 Press [Original Frame Erase] © set the frame erase width area to by pressing [–] or [+] © press [Next]. When entering values in millimeters, you can use (numeric keys) (Clear) to clear your entry. If you enter values using (numeric keys), you can change the entered values by pressing [–] or [+].
  • Page 143 NOTE • If you want to enter values in millimeters, press [mm]. • The default setting is ‘1/8" (4 mm)’ for each side. The maximum Frame Erase value is ‘1-15/16" (50 mm)’. • If you enter values outside the setting range, a message prompting you to enter an appropriate value appears on the screen.
  • Page 144 NOTE To cancel this setting, press [Special Features] © [Frame Erase] © [Cancel]. • To cancel the scan setting, press the Scan Settings drop-down list © press [Option] • © [Cancel]. • If the Preview is set to ‘On’, you can preview the images of documents before sending.
  • Page 145 Press [Book Frame Erase]. Press [Center] and [Sides] © press [–] or [+] to set the frame erase width © press [Next]. When entering values in millimeters, you can use (numeric keys) (Clear) to clear your entry. If you enter values with (numeric keys), you can change the entered values by pressing [–] or [+].
  • Page 146 NOTE • To enter values in millimeters, press [mm]. • The default settings are ‘3/8" (10 mm)’ for [Center], and ‘1/8" (4 mm)’ for [Top], [Left], [Right], [Bottom], and [Sides]. The maximum Frame Erase value is ‘1-15/16" (50 mm)’. • If you enter values outside the setting range, a message prompting you to enter an appropriate value appears on the screen.
  • Page 147: Binding Erase

    NOTE To cancel this setting, press [Special Features] © [Frame Erase] ©[Cancel]. • To cancel the scan setting, press the Scan Settings drop-down list © press [Option] • © [Cancel]. • If Preview is set to ‘On’, you can preview the images of documents before sending. (See “Previewing Originals (Preview),”...
  • Page 148 Press [Special Features] © [Frame Erase]. Press [Binding Erase] © designate the area of the punch holes on the original. The position of the binding holes refers to the position of the binding holes when the surface of the original that you want to scan is viewed as face up, with the top edge at the top.
  • Page 149 Set the binding erase width by pressing [–] or [+] © press [OK]. When entering values in millimeters, you can use (numeric keys) (Clear). If you enter values with (numeric keys), you can change the entered values by pressing [–] or [+]. The specified mode is set, and the display returns to the Special Features screen.
  • Page 150: Adjusting The Contrast (Sharpness)

    NOTE To cancel this setting, press [Special Features] © [Frame Erase] ©[Cancel]. • • To cancel the scan setting, press [Cancel]. • If Preview is set to ‘On’, you can preview the images of documents before sending. (See “Previewing Originals (Preview),” on p. 1-178.) •...
  • Page 151 Press [Special Features] © [Sharpness]. Adjust the sharpness by pressing [Low] or [High] © press [OK]. To scan text and lines clearly, the setting should be towards [High]. To scan photographs etc., the setting should be towards [Low]. The selected mode is set, and the display returns to the Special Features screen. Press [Done] ©...
  • Page 152: Storing/Erasing Scanning Mode

    Scanning starts. When scanning is complete, the document is sent to the specified destination. NOTE To cancel this setting, press [Special Features] © [Sharpness] © [Cancel]. • To cancel the scan setting, press the Scan Settings drop-down list © press [Option] •...
  • Page 153 Specify the scan settings to be stored. NOTE In this example, the Copy Ratio and Job Build modes are set. Press [Store/Erase]. 1-132 Changing the Scan Settings...
  • Page 154 Select one of the user preset keys © press [Store]. User Preset Key The displayed icons indicate the following contents: • : Scanning Modes of 100 x 100 dpi, 200 x 100 dpi, and 200 x 200 dpi • : Scanning Modes of 200 x 400 dpi, 300 x 300 dpi, 400 x 400 dpi, and 600 x 600 dpi •...
  • Page 155 Press [No] if you do not want to store the mode. When storing is complete, the message <Stored in memory.> appears for approximately two seconds on the touch panel display. The color of the user preset key storing the scanning mode changes and the stored modes are displayed.
  • Page 156: Storing A Scanning Mode Name

    Storing a Scanning Mode Name You can name a Scanning Mode you have stored. Press the Scan Settings drop-down list © press [Option]. Press [Store/Erase]. Changing the Scan Settings 1-135...
  • Page 157 Select the user preset key to name © press [Store Name]. NOTE • A user preset key already storing a scanning mode is indicated by a colored triangle ( ) in the lower right corner of the key. • If you selected a user preset key in which a scanning mode has already been stored, the current settings of that key are displayed.
  • Page 158: Erasing Scanning Mode

    Press [Done] © [OK]. The display returns to the Send Basic Features screen. Erasing Scanning Mode You can erase the Scanning Modes that have been stored in a User Preset key. Press the Scan Settings drop-down list © press [Option]. Press [Store/Erase].
  • Page 159 Select the user preset key with the scan setting you want to erase © press [Erase]. User Preset Key A message appears to confirm that you want to erase the scan setting. IMPORTANT Check the scan settings before erasing them. NOTE •...
  • Page 160 NOTE The name of the user preset key is not erased. For details on how to change the name, see “Storing a Scanning Mode Name,” on p. 1-135. Press [Done] © [OK]. The display returns to the Send Basic Features screen. Changing the Scan Settings 1-139...
  • Page 161: Configuring Send Settings (Send Settings)

    Configuring Send Settings (Send Settings) You can enter a subject line, message body, and a reply-to address to documents to be sent. You can send documents without changing any of the settings, or configure them as needed. When you send a document, you can also set to send it at a preset time. NOTE To send documents to another fax machine, it is necessary for the Super G3 Fax Board (optional) to be installed.
  • Page 162 Place your originals © specify the destination © press [Send Settings]. NOTE • For details on specifying addresses using the Address Book, see “Specifying a Destination Using the Address Book (Address Book),” on p. 1-37. • For details on specifying addresses not registered in the Address Book, see “Specifying a Destination Not Registered in the Address Book (New Address),”...
  • Page 163 Press [Delayed Send]. Enter the sending time using (numeric keys). Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 am © 0705 11:18 pm © 2318 If you set the time earlier than the current time, the document will be sent at that time on the next day.
  • Page 164: E-Mail Notification At The End Of A Send Job (Job Done Notice)

    Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. When scanning is complete, the document will be sent to the specified destination at the specified time.
  • Page 165 NOTE • For details on specifying addresses using the Address Book, see “Specifying a Destination Using the Address Book (Address Book),” on p. 1-37. • For details on specifying addresses not registered in the Address Book, see “Specifying a Destination Not Registered in the Address Book (New Address),” on p.
  • Page 166 If Access Number Management for an Address Book is set to ‘On’, and you want to select a destination that is stored with an access number or in a private address book, press [Access Number] and enter the access number to specify the address, then press [OK].
  • Page 167: Stamping Scanned Originals (Stamping Original)

    NOTE • → To cancel the settings, press [Job Done Notice] [Cancel] in this order. • If Preview is set to ‘On’, you can preview the images of documents before sending. (See “Previewing Originals (Preview),” on p. 1-178.) • To cancel all settings at once, press (Reset).
  • Page 168 Place your originals in the feeder © specify the destination. NOTE • For details on specifying addresses using the Address Book, see “Specifying a Destination Using the Address Book (Address Book),” on p. 1-37. • For details on specifying addresses not registered in the Address Book, see “Specifying a Destination Not Registered in the Address Book (New Address),”...
  • Page 169 Press [Send Settings] © [Stamp]. NOTE To cancel the Stamp mode, press [Stamp] again. Press [Done]. The display returns to the Send screen. Press (Start) The machine starts scanning. A < > mark (stamp) appears on the output original. NOTE •...
  • Page 170: Sending A Job To A Fax

    Sending a Job to a Fax You can select Memory Sending or Direct Sending to send scanned documents. You can set the sender’s name and type of sending in the fax. NOTE To send documents to another fax machine, it is necessary for the Super G3 Fax Board (optional) to be installed.
  • Page 171 NOTE • For details on specifying addresses using the Address Book, see “Specifying a Destination Using the Address Book (Address Book),” on p. 1-37. • For details on specifying addresses not registered in the Address Book, see “Specifying a Destination Not Registered in the Address Book (New Address),” on p.
  • Page 172 If the desired sender’s name is not displayed, press [M] or [L] to scroll to the desired sender’s name. You can also enter the number of the sender’s name using (numeric keys). IMPORTANT If you set the TX Terminal ID to ‘Off’, the sender’s name is not printed on the recording paper of the receiving machine, even if you have registered the sender’s name.
  • Page 173 Press [Done]. The display returns to the Send Basic Features screen. Press (Start). Scanning begins and the document is sent simultaneously. During transmission, the transaction number, destination telephone number, and page number currently being sent are displayed in the message area. If Direct Sending is set to ‘On’, Direct Sending is canceled automatically after sending is completed.
  • Page 174: Sending A Job To An E-Mail Address

    Sending a Job to an E-mail Address You can scan a document and send it by e-mail as an attached file. You can add a document name, subject line, message body, reply-to address, and sender’s name (TTI) to the e-mail. The scanned image can be sent as a TIFF or PDF file. Place your originals ©...
  • Page 175 Press [Send Doc. Name]. Enter the name of the document to be sent © press [OK]. You can enter up to 24 characters for the document name. You can also enter values using (numeric keys), and press (Clear) to clear your entry. NOTE •...
  • Page 176 Press [Subject]. Enter the subject line © press [OK]. You can enter up to 40 characters for the subject. You can also enter values using (numeric keys), and press to clear your entry. NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,”...
  • Page 177 Press [Message]. Enter the message body © press [OK]. You can enter up to 140 characters for the message. A return is counted as one character. You can also enter values using (numeric keys), and press to clear your entry. NOTE For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,”...
  • Page 178 Press [Reply-to]. Select a reply-to address © press [OK]. If Access Number Management for an Address Book is set to ‘On’, and you want to select a destination that is stored with an access number or in a private address book, press [Access Number] and enter the access number to specify the address, and press [OK].
  • Page 179 Press [Sender’s Names (TTI)]. Select the sender’s name © press [OK]. The name registered under <00> is selected by default. If the desired sender’s name is not displayed, press [M] or [L] to scroll to the desired sender’s name. You can also enter the two digit number of the sender’s name using (numeric keys).
  • Page 180 - If SDL or SSO is not set as the login service: sender’s name <e-mail address registered in Device Information settings for this machine> - If SDL is set as the login service: login user’s name <the login user’s e-mail address> •...
  • Page 181 Press [Done]. The display returns to the Send Basic Features screen. Press the File Type drop-down list © select the file type of the image to be sent. Types of files: • TIFF: Sends images in TIFF format. • PDF: Sends images in PDF format. NOTE •...
  • Page 182 Select whether to divide a sending document into pages. If you want to separate multiple images for each page and forward them as separate files, set Divide into Pages to ‘On’. If you want to forward multiple images as a single file without dividing them, set Divide into Pages to ‘Off’.
  • Page 183: Sending A Job To Another I-Fax

    Sending a Job to Another I-Fax You can scan a document and send it by I-Fax via the Internet. I-Fax can send only to machines that conform to I-Fax specifications. You can add a document name, subject line, message body, reply-to address, and sender’s name (TTI) to an I-Fax. Place your original ©...
  • Page 184 Press [Send Doc. Name]. Enter the name of the document © press [OK]. You can enter up to 24 characters for the document name. You can also enter values using (numeric keys), and press (Clear) to clear your entry. NOTE •...
  • Page 185 Press [Subject]. Enter the subject line © press [OK]. You can enter up to 40 characters for the subject. You can also enter values using (numeric keys), and press (Clear) to clear your entry. NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,”...
  • Page 186 Press [Message]. Enter the message body © press [OK]. You can enter up to 140 characters for the message. A return is counted as one character. You can also enter values using (numeric keys), and press (Clear) to clear your entry. NOTE For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,”...
  • Page 187 Press [Reply-to]. Select a reply-to address © press [OK]. If Access Number Management for an Address Book is set to ‘On’, and you want select a destination that is stored with an access number or in a private address book, press [Access Number] © enter the access number to specify the address ©...
  • Page 188 NOTE • For Recipient settings, see “Specifying a Destination Using the Address Book (Address Book),” on p. 1-37. • You cannot select multiple destinations. Press [Sender’s Names (TTI)]. Select the name of the sender © press [OK]. The name registered under <00> is selected by default. If the desired sender’s name is not displayed, press [M] or [L] to scroll to the desired sender’s name.
  • Page 189 NOTE • To select the name of the sender, it is necessary to register the name of the sender beforehand. (See “Registering Sender’s Names (Sender’s Names (TTI)),” on p. 1- 20.) • If you select [00] in the Sender’s Names list, the name registered in the Unit Name screen is displayed.
  • Page 190 Press [Done]. The display returns to the Send Basic Features screen. Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press (Start) once for each original. When scanning is complete, press [Done].
  • Page 191: Sending A Job To A File Server

    Sending a Job to a File Server You can send a job to a Windows 95/98/Me server, a Windows NT server, a Windows 2000/XP server, a NetWare server, or an FTP server. This feature enables you to specify the document name and the file type of the image you are sending.
  • Page 192 Press [Send Doc. Name]. Enter the name of the document © press [OK]. You can enter up to 24 characters for the document name. You can also enter values using (numeric keys), and press (Clear) to clear your entry. Configuring Send Settings (Send Settings) 1-171...
  • Page 193 NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. • The file name of the image attached to the file server is assigned as follows. - To set the name of the document to be sent (TIF): Example: ******_YYYYMMDDhhmmss_PPPPP .TIF ******: Document name...
  • Page 194 Press the File Type drop-down list © select the file type of the image to be sent. Types of files: • TIFF: Sends images in TIFF format. • PDF: Sends images in PDF format. NOTE • To view a TIFF file, an application that supports TIFF (such as Imaging for Windows) is required.
  • Page 195: Sending A Job To A User Inbox

    - When 100 documents are already stored in a specified user inbox. - When the inboxes being used collectively already contain 1,000 items. - When the inboxes being used collectively already contain 3,700 pages of documents or image data (using LTR Canon Standard Chart and Standard Mode.) NOTE •...
  • Page 196 Place your originals © specify the User Inbox © press [Send Settings]. NOTE • For details on storing scanned documents in inboxes, see “Storing a Scanned Document in an Inbox,” on p. 1-62. • For details on specifying addresses and settings using the favorites buttons, see “Configuring the Favorites Buttons (Favorites Buttons),”...
  • Page 197 Enter the name of the document © press [OK]. You can enter up to 24 characters for the document name. You can also enter values using (numeric keys), and press (Clear) to clear your entry. NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,”...
  • Page 198 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The documents are stored in the specified inbox when scanning is completed. NOTE If Preview is set to ‘On’, you can preview the images of documents before sending.
  • Page 199: Previewing Originals (Preview)

    Previewing Originals (Preview) This feature enables you to preview the scanned data of your originals before sending it. You can verify the scanned data of your originals on the Preview screen, as well as erase pages from the scanned data. NOTE The Preview screen is not displayed when using Direct Sending for sending a fax.
  • Page 200 NOTE • For details on specifying addresses using the Address Book, see “Specifying a Destination Using the Address Book (Address Book),” on p. 1-37. • For details on specifying addresses not registered in the Address Book, see “Specifying a Destination Not Registered in the Address Book (New Address),” on p.
  • Page 201 To preview a specific page number, enter the page number using (numeric keys) © press [OK]. You can also press [ ] or [ ] to scroll through and preview the previous and next pages of your document. The image of the selected page is displayed on the Preview screen. Select whether to erase the page.
  • Page 202 Press [Erase Single Page] or [Erase Pages Consecutively] © select the page you want to erase. G If you select [Erase Single Page]: ❑ Select the page you want to erase by pressing [–] or [+]. You can also enter values using (numeric keys).
  • Page 203 G If you select [Erase Pages Consecutively]: ❑ Press [First Page] © select the first page you want to erase by pressing [–] or [+]. ❑ Press [Last Page] © select the last page you want to erase by pressing [–] or [+].
  • Page 204 Press [Yes]. If you do not want to erase the page, press [No]. The message <Erased.> appears for approximately two seconds on the touch panel display. Verify the images © Press [Start Send]. You can press [ ] (reduce) or [ ] (enlarge) to zoom in or out.
  • Page 205: Job Recall (Recall)

    Job Recall (Recall) This function allows you to recall the last three addresses, scan settings, and send settings which have been set and then send the documents. IMPORTANT • A send job is defined by specifying the address, scan setting, send setting, etc., and by pressing (Start) or (Reset), or allowing the Auto Clear function to activate.
  • Page 206 Select [1 Before], [2 Before], or [3 Before] © confirm the settings © press [OK]. The display returns to the Send Basic Features screen. NOTE • You can also check which send jobs are stored in memory other than the currently displayed send job by pressing [M] or [L].
  • Page 207: Dialing With A Pin Code

    Dialing With a PIN Code The PIN (Personal Identification Number) code prevents unauthorized personnel from making calls. To protect privileged access to the telephone lines, only authorized users are entrusted with the PIN codes for daily operations. Some Private Branch Exchange (PBX) systems require that a PIN code be entered when dialing a number to make a call or send a document by fax.
  • Page 208: Setting The Pin Code Position

    Enter the PIN code. Press [OK]. Setting the PIN Code Position When the PIN Code Position is set to ‘Option’: Place your originals © specify the destination © press [PIN Code] once in the desired position. Dialing With a PIN Code 1-187...
  • Page 209 <C> is displayed on the screen after pressing [PIN Code]. NOTE • The PIN code entry position depends on the PBX system. • [PIN Code] can be pressed either before the destination, after the destination, or while specifying the destination. •...
  • Page 210: Receiving A Document

    Receiving a Document CHAPTER This chapter describes how this machine functions when receiving documents. Various Receiving Functions ..........2-2 Receiving Documents .
  • Page 211: Various Receiving Functions

    Various Receiving Functions Receiving Remote Copy Jobs Receives and prints copy jobs sent to this machine from another remote copy printer. For details on how to set Remote Copy settings, see Chapter 1, “Basic Copying,” in the Copying Guide. Receiving Print Jobs Receives and prints print jobs sent to this machine from a computer.
  • Page 212: Receiving Documents

    Receiving Documents When documents are being received, the Processing/Data indicator on the control panel flashes a green light. Additional Functions OPER Error Processing/Data NOTE During reception, the transaction number and other information relating to the sending party are displayed on the touch panel display. When the document reception is complete, the Processing/ Data indicator on the control panel stays illuminated.
  • Page 213: Setting The Memory Lock Mode

    • The memory can hold a total of about 3,700 pages for sending originals and receiving documents. (This figure is based on the LTR Canon Standard Chart, using the standard setting.) • Documents stored in memory due to lack of paper are automatically printed when paper is loaded in a drawer.
  • Page 214: Received Documents Processing

    Received Documents Processing The following illustration shows how received I-Fax/Fax documents are processed: : Flows of default settings or normal operation : Flows with conditions Receive Forwarded to Forwarding specified Settings Forwarding destination Error OFF/ Does Not Meet Reception Confidential Fax Inbox the Conditions rejected Confirming Details,...
  • Page 215 NOTE • If the memory is full, no additional jobs can be processed. • For the following settings, see the relevant documentation: - I-Fax Memory Lock, Fax Memory Lock (See Chapter 4, “System Manager Settings,” in the Reference Guide.) - Forwarding Settings (See Chapter 4, “System Manager Settings,” in the Reference Guide.) Various Receiving Functions...
  • Page 216: Paper For Printing Received I-Fax/Fax Documents

    Paper for Printing Received I-Fax/Fax Documents Received documents are printed on paper from the paper drawer that has the same size paper as the received document. If paper of the correct size for the received document is not available, the machine automatically selects a different size of paper in the following order.
  • Page 217: Using Fax Information Services

    Using Fax Information Services Many fax information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their services. If your fax is connected to a rotary pulse line, follow this procedure to set the fax temporarily for tone dialing. NOTE •...
  • Page 218 When your call is answered and you hear the recorded message of the information service, press [Tone]. When using this machine with tone dialing, this step is not required. The level of the dial tone can be adjusted by pressing [ ] or [ After you press [Tone], you will see a <T>...
  • Page 219 , and (numeric keys) to enter the numbers requested by the information service. Clear Reset Start Guide Additional Functions OPER NOTE If you require more information about the service and the numbers to enter using , and (numeric keys), contact the company providing the service. Press [RX Start] if you require a faxed copy of the information.
  • Page 220: Setting/Storing The Communications Settings

    Setting/Storing the Communications Settings CHAPTER This chapter describes how to store and change the default settings of the Communications Functions to suit your needs. Communications Settings Table ..........3-2 Setting Automatic Document Deletion (Erase Failed TX) .
  • Page 221: Communications Settings Table

    Communications Settings Table The following items can be stored or set in Communications Settings, from the Additional Functions screen. Applicable Additional Functions Available Settings Page Common Settings: TX Settings** Sender’s Names (TTI) 01 to 99: Store/Edit (24 characters max.), Erase p.
  • Page 222 Applicable Additional Functions Available Settings Page Fax Settings: User Settings** Unit Telephone # 20 digit number max. p. 1-16 Tel Line Type Pulse/Tone* p. 1-11 Alarm Volume: 0 to 8, 4* Volume Control p. 3-45 Monitor Volume: 0 to 8, 4* Fax Settings: TX Settings** ECM TX On*/Off...
  • Page 223: Setting Automatic Document Deletion (Erase Failed Tx)

    Setting Automatic Document Deletion (Erase Failed TX) When transmission of a document has failed, this function automatically erases that document from memory. NOTE The default setting is ‘On’. (Additional Functions) © [Communications Press Settings]. Press [TX Settings] under <Common Settings> © press [Erase Failed TX].
  • Page 224 IMPORTANT Even if Erase Failed TX is set to ‘Off’, the documents sent with Direct Sending for fax or the ones sent from the fax driver do not remain in memory if the transmission ends in an error. NOTE If the desired setting is not displayed, press [M] or [L] to scroll to the desired setting.
  • Page 225: Handling Documents That Fail To Be Forwarded (Handle Documents With Forwarding Errors)

    Handling Documents That Fail to Be Forwarded (Handle Documents with Forwarding Errors) You can set how the machine handles the documents that fail to be forwarded. NOTE • If Erase Failed TX is set to ‘Off’ in TX Settings under <Common Settings> in Communications Settings (from the Additional Functions screen), the status of any job with a forwarding error will be saved on the System Monitor screen.
  • Page 226 Select [Always Print], [Store/Print], or [Off] © press [OK]. [Always Print]: Documents that fail to be forwarded are printed. [Store/Print]: Documents that fail to be forwarded are stored in the Memory RX Inbox. The machine automatically prints out the documents that fail to be forwarded if Use I-Fax Memory Lock is set to ‘Off’.
  • Page 227: Setting The Photo Mode (Photo Mode)

    Setting the Photo Mode (Photo Mode) This function enables you to set whether to use the Photo mode. When the Photo Mode is ‘On’, you can select [Printed Image] or [Photo] for scanning the original. NOTE The default setting is ‘Off’. (Additional Functions) ©...
  • Page 228 Select [On] or [Off] © press [OK]. The specified mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. Setting the Photo Mode (Photo Mode)
  • Page 229: Setting The Number Of Retry Attempts (Retry Times)

    Setting the Number of Retry Attempts (Retry Times) Retry is the function which automatically resends data when the data cannot be sent because the receiver is sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select ‘0’...
  • Page 230 Set the number of retry times by pressing [–] or [+] © press [OK]. You can change the value by pressing [-] or [+], even if you have entered the value using (numeric keys). If you enter a value outside the setting range, a message prompting you to enter an appropriate value appears on the screen.
  • Page 231: Setting The Standard Send Settings (Edit Standard Send Settings)

    Setting the Standard Send Settings (Edit Standard Send Settings) You can change the standard settings for the Send function, including the scanning mode and the file type. (See “Selecting a Scan Mode,” on p. 1-83, and “Configuring Send Settings (Send Settings),” on p. 1-140.) NOTE The default settings are as follows: - Scanning Mode: ‘Black 200dpi’...
  • Page 232 From the Scanning Mode drop-down list, select the mode you want to set as Standard Settings. If the desired scan mode is not displayed, press [M] or [L] to scroll to the desired scan mode. You can also set a scanning mode you have stored. (See “Storing/Erasing Scanning Mode,”...
  • Page 233 Select whether to divide a sending document into pages. If you want to separate multiple images for each page and forward them as separate files, set Divide into Pages to ‘On’. If you want to forward multiple images as a single file without dividing them, set Divide into Pages to ‘Off’.
  • Page 234: Registering Favorites Buttons (Store Favorites Button)

    Registering Favorites Buttons (Store Favorites Button) You can set any possible combination of send settings and register them in a favorites button in memory. There are nine favorites buttons and they can be assigned names for increased convenience. This feature is useful for registering frequently used send settings.
  • Page 235 Press [M] or [L] until [Store Favorites Button] appears © press [Store Favorites Button]. Select the favorites button ([M1] to [M9]) to store a desired setting © press [Store/Edit]. NOTE A favorites button that already has settings stored in it is indicated by a colored triangle ( ) in the lower right corner of the key.
  • Page 236 Press [Store]. NOTE • If you select a favorites button in which settings have already been stored, the current settings of that key are displayed. • If there are more settings than are currently displayed, scroll through the list by using [M] or [L].
  • Page 237: Storing A Favorites Button Name

    If you select an occupied favorites button (settings have already been stored): ❑ Press [Yes] when the confirmation message appears asking whether you want to overwrite the setting. Press [No] if you do not want to overwrite the setting. The message <Stored in memory.> appears for about two seconds on the touch panel display.
  • Page 238 Select a favorites button ([M1] to [M9]) for which you want to store a name © press [Store/Edit]. NOTE A favorites button that already has settings stored in it is indicated by a colored triangle ( ) in the lower right corner of the key. Press [Name].
  • Page 239: Erasing A Favorites Button Name

    Enter the new name © press [OK]. The name appears on the favorites button. NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. •...
  • Page 240 Select the favorites button to be erased © press [Erase]. The confirmation message appears asking whether you want to erase the settings. IMPORTANT Be sure to check the settings before erasing them. NOTE A favorites button that already has settings stored in it is indicated by a colored triangle ( ) in the lower right corner of the key.
  • Page 241 NOTE The name of the favorites button is not erased. If you want to change the name, see “Storing a Favorites Button Name,” on p. 3-18. Press [Done] repeatedly until the Send Basic Features screen appears. 3-22 Registering Favorites Buttons (Store Favorites Button)
  • Page 242: Setting The Initial Display Of The Send Screen

    Setting the Initial Display of the Send Screen (Default Screen for Send) You can set the functions that will be displayed in the initial Send screen when the power is turned ON or the Auto Clear function is activated. You can also switch the screen to the Basic Features screen, which displays the enlarged Favorites Buttons.
  • Page 243 Select [Favorites Buttons], [One-touch Buttons], or [New Address] © press [OK]. G If you select [Favorites Buttons]: ❑ Select [On] or [Off]. [On]: Switches the screen to the Basic Features screen with enlarged favorites buttons. 3-24 Setting the Initial Display of the Send Screen (Default Screen for Send)
  • Page 244 [Off]: Switches the screen to the Basic Features screen with regular-size favorites buttons. The specified mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. Setting the Initial Display of the Send Screen (Default Screen for Send) 3-25...
  • Page 245: Attaching A Transmission Terminal Id To The Document Being Sent

    Attaching a Transmission Terminal ID to the Document Being Sent (TX Terminal ID) You can specify whether to attach a TX Terminal ID when sending a document. The TX Terminal ID is printed at the top of the sent document. Your telephone number, name, time, day, and date are printed, enabling the receiving party to know who sent the document.
  • Page 246 Press [M] or [L] until [TX Terminal ID] appears © press [TX Terminal ID]. Select [On] or [Off]. G If you select [On]: ❑ Press [Option]. Attaching a Transmission Terminal ID to the Document Being Sent (TX Terminal ID) 3-27...
  • Page 247 ❑ Specify the TX Terminal ID printing position and the telephone number mark © press [OK] © [OK]. Printing position: • [Inside]: This prints the TX Terminal ID inside the image area on the recording paper. • [Outside]: This prints the TX Terminal ID outside the image area on the recording paper.
  • Page 248 G If you select [Off]: ❑ Press [OK]. The specified mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. Attaching a Transmission Terminal ID to the Document Being Sent (TX Terminal ID) 3-29...
  • Page 249: Initializing Tx Settings (Initialize Tx Settings)

    Initializing TX Settings (Initialize TX Settings) This function reverts almost all of the TX settings to the default settings. IMPORTANT You cannot initialize the Sender’s Name (TTI), Unit Name, Handle Documents with Forwarding Errors, and the TX Terminal ID settings. NOTE If you initialize the TX Settings, the settings stored in the favorites buttons will also revert to the default settings.
  • Page 250 Press [Yes]. To cancel the initialization, press [No]. The message <Initialized.> appears for approximately two seconds on the touch panel display. The TX settings are initialized. Press [Done] repeatedly until the Send Basic Features screen appears. Initializing TX Settings (Initialize TX Settings) 3-31...
  • Page 251: Two-Sided Printing Of Received Documents (Two-Sided Print)

    Two-Sided Printing of Received Documents (Two-Sided Print) You can print received documents on both sides of the recording paper. This enables you to save paper. NOTE The default setting for two-sided printing is ‘Off’. (Additional Functions) © [Communications Press Settings]. Press [RX Settings] under <Common Settings>...
  • Page 252 Select [On] or [Off] © press [OK]. If you do not want to make two-sided prints, press [Off]. The specified mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. Two-Sided Printing of Received Documents (Two-Sided Print) 3-33...
  • Page 253: Specifying The Method Of Printing Received Documents

    Specifying the Method of Printing Received Documents (Select Cassette) This setting controls how printing is performed when the machine has no paper matching the size of the received document. There are four printing methods (switches A, B, C, and D): •...
  • Page 254: Select Cassette

    • Switch D: The image is printed on paper that is larger in size than the received document. Received Data (Original) Output LTRR 11" x 17" NOTE • For details regarding selecting a paper drawer when printing received documents, see Chapter 3, “Customizing Settings,”...
  • Page 255 Select [On] or [Off] for each switch © press [OK]. The specified mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. 3-36 Specifying the Method of Printing Received Documents (Select Cassette)
  • Page 256: Printing Received Documents In Reduced Form (Receive Reduction)

    Printing Received Documents in Reduced Form (Receive Reduction) You can automatically print received documents in reduced form so that the image of each document is within the printable range of the recording paper. NOTE The default settings are as follows: - Receive Reduction: ‘On’...
  • Page 257 Select [On] or [Off]. If you do not want to select [Receive Reduction], press [Off]. IMPORTANT If [Off] is selected, the received document is automatically reduced to fit the size of the paper. If it exceeds the printable area, it is divided into equal sections and printed onto separate sheets of paper.
  • Page 258 ❑ Select a reduction ratio ([97%], [95%], [90%], or [75%]) from the Reduce % drop-down list. ❑ Select [Vertical & Horizontal] or [Vertical Only] © press [OK]. [Vertical & Horizontal]: The image is reduced in the vertical and horizontal directions. [Vertical Only]: The image is reduced in the vertical direction only.
  • Page 259 G If you select [Off]: ❑ Press [OK]. The specified mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. 3-40 Printing Received Documents in Reduced Form (Receive Reduction)
  • Page 260: Specifying Whether To Print Information On Received Documents

    Specifying Whether to Print Information on Received Documents (Received Page Footer) You can select whether or not to print the date, day, and time received, transaction number, and page numbers on received documents. The reception information (date received, day received, time received, transaction number, and page number) is printed at the bottom of the received document.
  • Page 261 Press [RX Settings] under <Common Settings> © press [Received Page Footer]. Select [On] or [Off] © press [OK]. When selecting not to print the received information, press [Off]. The specified mode is set. Press [Done] repeatedly until the Send Basic Features screen appears.
  • Page 262: Setting 2 On 1 Log (2 On 1 Log)

    Setting 2 On 1 Log (2 On 1 Log) This feature enables you to print two received documents of the same paper size onto a single sheet of paper. This function operates only under the following conditions: • The same paper drawer must be used for printing two consecutive pages of a received document.
  • Page 263 Press [RX Settings] under <Common Settings> © press [2 On 1 Log]. Select [On] or [Off] © press [OK]. When you do not want to set 2 On 1 Log, press [Off]. The specified mode is set. Press [Done] repeatedly until the Send Basic Features screen appears.
  • Page 264: Adjusting The Alarm Volume And Monitor Volume (Volume Control)

    Adjusting the Alarm Volume and Monitor Volume (Volume Control) You can set the alarm and monitor volume for sending/receiving a fax. NOTE • The alarm volume is the tone that is emitted when an original has been successfully sent/ received using a fax, or when a send/receive error has occurred. •...
  • Page 265 Press [ ] or [ ] to set the alarm volume and monitor volume © press [OK]. The volume can be set from 0 to 8. If you set the volume to 0, no tone sounds. The specified mode is set. Press [Done] repeatedly until the Send Basic Features screen appears.
  • Page 266: Specifying Whether To Use Ecm Transmission (Ecm Tx)

    Specifying Whether to Use ECM Transmission (ECM TX) You can send fax documents using the Error Correction Mode (ECM). ECM is a function which automatically corrects errors in an image while it is being sent. IMPORTANT • When you want to communicate using ECM, it is necessary that the ECM function be set in both the other party’s machine and this machine.
  • Page 267 Select [On] or [Off] © press [OK]. If you do not want to use ECM transmission, press [Off]. The specified mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. 3-48 Specifying Whether to Use ECM Transmission (ECM TX)
  • Page 268: Setting The Pause Time (Pause Time)

    Setting the Pause Time (Pause Time) This section describes how to set the pause time (in seconds) for fax sending. Some overseas dialing may not be successful due to the distance or complex route for connections when you dial the international access code, country code, and the destination number all together.
  • Page 269 Set the pause time using [–] or [+] © press [OK]. The pause time must be from 1 to 15 seconds in one-second increments. You can also input the value using (numeric keys). The specified mode is set. Press [Done] repeatedly until the Send Basic Features screen appears.
  • Page 270: Setting Auto Redial (Auto Redial)

    Setting Auto Redial (Auto Redial) Auto Redial is a function that automatically dials the other party again if the other party cannot be dialed due to a busy line, for example, or if a sending error occurs when you send fax documents. If you set Auto Redial, you can set redial times, redial interval, and transmission error redial.
  • Page 271 Select [On] or [Off]. G If you select [On]: ❑ Press [Option]. ❑ Press [–] or [+] to specify the redial times. The machine can redial from 1 to 10 times. 3-52 Setting Auto Redial (Auto Redial)
  • Page 272 ❑ Press [–] or [+] to specify the redial interval. The redial interval must be from 2 to 99 minutes in one-minute increments. ❑ If a sending error occurs, select the desired action from the TX Error Resend drop-down list © press [OK] © [OK]. [Error and 1st page]: Auto Redial takes place if a sending error occurs.
  • Page 273 G If you select [Off]: ❑ Press [OK]. The specified mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. 3-54 Setting Auto Redial (Auto Redial)
  • Page 274: Specifying Whether To Use Ecm Reception (Ecm Rx)

    Specifying Whether to Use ECM Reception (ECM RX) You can receive incoming fax documents using the Error Correction Mode (ECM). ECM is a function which automatically corrects errors in an image while it is being received. IMPORTANT • If you want to communicate using ECM, it is necessary that the ECM function be set in both the other party’s machine and this machine.
  • Page 275 Select [On] or [Off] © press [OK]. If you do not want to use ECM for received documents, press [Off]. The specified mode is set. Press [Done] repeatedly until the Send Basic Features screen appears. 3-56 Specifying Whether to Use ECM Reception (ECM RX)
  • Page 276: Registering/Editing Address Book Settings

    Registering/Editing Address Book Settings CHAPTER This chapter describes how to register various addresses in the Address Book and how to edit and erase registered information. Address Book Settings Table ..........4-2 About the Address Book .
  • Page 277: Address Book Settings Table

    Address Book Settings Table The following items can be stored or set in the Address Book Settings from the Additional Functions screen. Applicable Additional Functions Available Settings Page Address Book Settings** Store New Address p. 4-5 Store/Edit Address Book Edit p.
  • Page 278: About The Address Book

    About the Address Book The Address Book is a feature used for storing the destinations of fax, e-mail, I-fax, and file servers. The Address Book is divided into ten subaddress books, and one- touch buttons are located here as well. You can store up to 1,800 destinations, including 1,600 destinations in the Address Book and 200 destinations in the one- touch buttons.
  • Page 279 Group: You can register multiple destinations of various types in a group address. You can group and use these registered destinations according to your needs. NOTE • You cannot register new destinations in a group address. New destinations need to be registered in the Address Book before you can register them as part of a group address.
  • Page 280: Storing New Addresses (Store/Edit Address Book)

    Storing New Addresses (Store/Edit Address Book) When you register a destination in the Address Book, you can save yourself the effort of entering the address every time it is used. That destination can also be selected from the Address Book for use in any other customized setting. Storing Fax Numbers NOTE To use these functions, it is necessary for a Super G3 Fax Board (optional) to be...
  • Page 281 Press [Store New Address]. Press [Fax]. Press [Name]. Storing New Addresses (Store/Edit Address Book)
  • Page 282 Enter a name for the fax number © press [OK]. You can enter up to 24 characters for the name. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g., @) can be entered. NOTE •...
  • Page 283 Enter a fax number using , and (numeric keys). [Pause]: Press to insert a pause of several seconds in the telephone number that you are dialing. <p> is displayed if you insert a pause between the numbers, and <P> is displayed if you insert a pause at the end of the number. When dialing an overseas number, insert a pause after the access number, and also at the end of the telephone number.
  • Page 284 G If you press [Option]: ❑ Press [Subaddress] and [Password] © enter the subaddress and password using , and (numeric keys). To delete the number you entered, press (Clear). • You can store a [Subaddress] and [Password] of up to 20 digits each. •...
  • Page 285 ❑ Press the Sending Speed drop-down list © select the sending speed. Select the Sending Speed from [33600bps], [14400bps], [9600bps], and [4800bps]. ❑ Press the Long Distance drop-down list © select the desired subject © press [OK]. Long Distance: If errors occur when sending faxes overseas, use the [Long Distance (1)] setting.
  • Page 286 Press [OK]. G If Access Number Management for an Address Book is set to ‘On’: ❑ Press [Next]. Storing New Addresses (Store/Edit Address Book) 4-11...
  • Page 287 (numeric keys) © press [OK]. Enter the access number using If you do not want to specify an access number, leave it blank © press [OK]. The maximum number of digits you can store for an Access Number is seven. If you store an Access Number with fewer than seven digits, the machine stores them as follows: - Example: If <321>...
  • Page 288: Storing E-Mail Addresses

    Storing E-mail Addresses (Additional Functions) © [Address Book Settings]. Press Press [Store/Edit Address Book]. If a password is set for the address book, press [Address Book Settings] © enter the password © press [OK]. (See Chapter 4, “System Manager Settings,” in the Reference Guide.) Press [Store New Address].
  • Page 289 Press [Name]. Enter a name for the e-mail address © press [OK]. You can enter up to 24 characters for the name. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g., @) can be entered. NOTE •...
  • Page 290 Press the Address Book drop-down list © select one of the Address Books numbered 1 to 10. Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify addresses. The e-mail address is stored in the subaddress book (Address Book 1 to 10) selected here.
  • Page 291 Press [OK]. G If Access Number Management is set to ‘On’: ❑ Press [Next]. 4-16 Storing New Addresses (Store/Edit Address Book)
  • Page 292 (numeric keys) © press [OK]. Enter the access number using If you do not want to specify an access number, leave it blank © press [OK]. The maximum number of digits you can store for an Access Number is seven. If you store an Access Number with fewer than seven digits, the machine stores them with leading zeros, as follows: - Example: If <321>...
  • Page 293: Storing I-Fax Addresses

    Storing I-Fax Addresses (Additional Functions) © [Address Book Settings] © Press [Store/Edit Address Book]. If a password is set for the address book, press [Address Book Settings] © enter the password © press [OK]. (See Chapter 4, “System Manager Settings,” in the Reference Guide.) Press [Store New Address].
  • Page 294 Press [Name]. Enter a name for the I-Fax address © press [OK]. You can enter up to 24 characters for the name. NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. •...
  • Page 295 Press the Address Book drop-down list © select one of the Address Books numbered 1 to 10. Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify addresses. The I-Fax address is stored in the subaddress book (Address Book 1 to 10) selected here.
  • Page 296 Press [I-Fax Address] © enter the address © press [OK]. You can enter up to 128 characters for the I-Fax address. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g., @) can be entered. NOTE If you do not send documents via a server, and if the recipient’s IP address is not registered in a DNS server, enter an I-Fax address in the form of ‘user@[the...
  • Page 297 NOTE • You can enter up to 40 characters for Standard Field 1. • You can enter up to 16 characters for Standard Field 2. • After pressing [OK], the standard field is displayed as ( ******** ). Select [On] or [Off] for Send Via Server. [On]: Sends documents via a server.
  • Page 298 Press [Destination Conditions] © set the reception conditions of the recipient © press [OK]. The following conditions should always be selected: • Paper Size: A4/LTR • Compression Method: MH • Resolution: 200 x 100 dpi, 200 x 200 dpi LGL and STMT are recognized as [A4/LTR]. IMPORTANT Set the destination conditions according to the specification of the recipient’s machine.
  • Page 299 Press [OK]. G If Access Number Management for an Address Book is set to ‘On’: ❑ Press [Next]. (numeric keys) © press [OK]. Enter the access number using If you do not want to specify an access number, leave it blank © press [OK]. 4-24 Storing New Addresses (Store/Edit Address Book)
  • Page 300: Storing File Server Addresses

    The maximum number of digits you can store for an Access Number is seven. If you store an Access Number with less than seven digits, the machine stores them as follows: - Example: If <321> is entered, it is stored as <0000321>. You cannot store an access number with only zeros as the number, such as <0000000>.
  • Page 301 Press [Store New Address]. Press [File]. Press [Name]. 4-26 Storing New Addresses (Store/Edit Address Book)
  • Page 302 Enter a name for the file server © press [OK]. You can enter up to 24 characters for the name. NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. •...
  • Page 303 Press the Protocol drop-down list © select the protocol of the server. The following protocols may be used: • FTP: Select this protocol if you are sending to a computer running Sun Solaris 2.6 or later, Mac OS X or later, Internet Information Server 4.0 under Windows NT Server 4.0, Internet Information Services 5.0 under Windows 2000 Server, or Internet Information Services 5.1 under Windows XP Professional.
  • Page 304 If you select FTP for the protocol, you can specify a port number by entering : after the host name. - Example: 192.168.100.50: 21000 To specify a port number, set the same port number with the FTP server setting. If you do not specify a port number, it is automatically set to ‘21’. You can enter up to 128 characters for the host name.
  • Page 305 If ‘Windows (SMB)’ is selected as the server protocol, enter the required user name information in the manner shown below: - To enter the user name only Example: user_name Maximum 20 characters - To enter the user name and the domain name Example: domain_name\user_name Domain name: Maximum 15 characters User name: Maximum 20 characters...
  • Page 306 G Using the Browse Key (Windows (SMB)): ❑ Press [Browse]. IMPORTANT After turning the main power ON, you must wait for the time set in [Startup Time Settings] in the Additional Functions mode to elapse before pressing [Browse]. Transmission to computers on the network is not possible until this startup time has elapsed.
  • Page 307 ❑ Select the file server © press [Down]. To move up one level, press [Up]. If the destination you want is not displayed, press [M] or [L] to scroll to the desired destination. ❑ When the log-in screen is displayed, enter the user name and password © press [OK].
  • Page 308 ❑ Press [Down] © select the folder you want to send © press [OK]. To move up one level, press [Up]. To go down one level, press [Down]. If the destination you want is not displayed, press [M] or [L] to scroll to the desired destination.
  • Page 309 ❑ Select [NDS] or [Bindery] from the drop-down list. If you select Bindery, follow the steps you followed after specifying a file server for Windows (SMB). The following steps explain operations for NDS. ❑ Press [Down] © select the Log On destination © press [Log On]. To move up one level, press [Up].
  • Page 310 ❑ Enter the user name and password © press [OK]. ❑ Press [Down] © select the folder to which you want to send your file © press [OK]. To move up one level, press [Up]. To go down one level, press [Down]. If the destination you want is not displayed, press [M] or [L] to scroll to the desired destination.
  • Page 311 Press [OK]. G If Access Number Management for an Address Book is set to ‘On’: ❑ Press [Next]. (numeric keys) © press [OK]. Enter the access number using If you do not want to specify an access number, leave it blank © press [OK]. 4-36 Storing New Addresses (Store/Edit Address Book)
  • Page 312: Storing Group Addresses

    The maximum number of digits you can store for an Access Number is seven. If you store an Access Number with less than seven digits, the machine stores them as follows: - Example: If <321> is entered, it is stored as <0000321>. You cannot store an access number with only zeros as the number, such as <0000000>.
  • Page 313 Press [Store New Address]. Press [Group]. Press [Name]. 4-38 Storing New Addresses (Store/Edit Address Book)
  • Page 314 Enter a name for the group © press [OK]. You can enter up to 24 characters for the name. NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. •...
  • Page 315 Select [Address Book] or [Store In Usr Inbox]. Only addresses stored in the same subaddress book can be stored in a group address. You cannot store addresses from different sub-address books. For example, you cannot store e-mail addresses from Address Book 1 and file server addresses from Address Book 2.
  • Page 316 If the address to be selected is not displayed, press [M] or [L]. By using the Address Type drop-down list, you can restrict the type of addresses displayed in the list. You can select an address and press [Details] to display the screen shown below.
  • Page 317 G If you select [Store In Usr Inbox]: ❑ Select the User Inbox in which you want to store the document from the Store in User Inbox screen © press [OK]. If the desired User Inbox is not displayed, press [M] or [L] to scroll to the User Inbox.
  • Page 318 G To erase a destination: ❑ Select an address in the group © press [Erase]. The specified address is erased. Press [OK]. Storing New Addresses (Store/Edit Address Book) 4-43...
  • Page 319 G If Access Number Management for an Address Book is set to ‘On’: ❑ Press [Next]. (numeric keys) © press [OK]. Enter the access number using If you do not want to specify a number, leave it blank © press [OK]. The maximum number of digits you can store for an Access Number is seven.
  • Page 320: Storing Addresses Searched Via A Server

    Storing Addresses Searched via a Server You can store an address that is obtained by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. NOTE • You may have to set up the LDAP servers beforehand, depending on the network environment.
  • Page 321 Press [Search on Server]. Press the Server to Search drop-down list © select the desired server to search. Specify the search criteria. NOTE • For instructions on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. •...
  • Page 322 G To use Simple Search: ❑ Press [Name], [E-mail], or [Fax] © enter the name, e-mail address, or fax number for which you want to search © press [OK]. You can enter up to 128 characters for the name, e-mail address, or fax number.
  • Page 323 For example, if you want to enter the location to start searching on the directory tree of the LDAP server using Novell Netware 5.1(NDS) or later, and cn=user1, ou=salesdept, o=canon, c=jp is the distinguished name in the Directory, enter the organization/organizationUnit of the user as follows:...
  • Page 324 ❑ Press the search condition drop-down list © select the desired search condition © press [Settings]. Search Condition The available search conditions are: [contains]: The result must contain the entered name, e-mail address, fax number, organization, or organizational unit. [does not contain]: The result must not contain the entered name, e-mail address, fax number, organization, or organizational unit.
  • Page 325 ❑ Enter the search criteria © press [OK]. You can enter up to 128 characters for the search criteria. You can also use (numeric keys) to enter numbers, and (Clear) to clear your entry. ❑ Press [Add]. To continue adding more search criteria, press [or] or [and] © repeat step 5. [or]: The machine searches and returns a result for either of the specified search criteria.
  • Page 326 NOTE • You can specify up to four different search criteria at a time. • If you specify three or more search criteria, you cannot use both [or] and [and] together. • If you press [Simple Search] after specifying search criteria on the Detailed Search screen, the display changes to the Simple Search screen, and the specified detailed search criteria are deleted.
  • Page 327 G If the screen below is displayed: ❑ Press [User Name] © enter the user name © press [OK]. You can enter up to 128 characters for the user name. The Network Password Entry screen is displayed if either one of the following is true: If Login Information in Register LDAP Server in System Settings (from the Additional Functions screen) is set to ‘Use’, and <Display authentication...
  • Page 328 ❑ Verify the settings © press [OK]. The search results are displayed. Select the destination that you want to store in the Address Book from the search results © press [Next]. To continue searching, press [Back]. You can specify multiple destinations. If the desired destination is not displayed, press [M] or [L] to scroll to the desired destination.
  • Page 329 By using the Address Type drop-down list, you can restrict the type of addresses displayed in the list. NOTE To cancel a selected destination, select the destination again to clear the check mark. Store the selected destination. IMPORTANT Only names and e-mail addresses can be obtained from the LDAP server. G If only one destination is selected: ❑...
  • Page 330 G If you want to store the destination with an access number, and the Access Number Management setting is set to ‘On’: ❑ Press [Next]. ❑ (numeric keys) © press [OK]. Enter the access number using The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book.
  • Page 331 NOTE To display [Access Number], set Access Number Management to ‘On’. To access (Additional Functions) © the Access Number Management setting, press [System Settings] © [Manage/Access to Address Book] © [Access Number Management]. (See Chapter 4, “System Manager Settings,” in the Reference Guide.) G If multiple destinations are selected: ❑...
  • Page 332 You cannot store an access number with only zeros as the number, such as <0000000>. ❑ Read the displayed message © press [OK]. The display returns to the Store New Address screen. NOTE • The maximum number of destinations that can be selected at one time is 16. •...
  • Page 333 G If you want to store the destination with an access number, and the Access Number Management setting is set to ‘On’: ❑ Press [Next]. ❑ (numeric keys) © press [OK]. Enter the access number using The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book.
  • Page 334 NOTE To display [Access Number], set Access Number Management to ‘On’. To access (Additional Functions) © the Access Number Management setting, press [System Settings] © [Manage/Access to Address Book] © [Access Number Management]. (See Chapter 4, “System Manager Settings,” in the Reference Guide.) Press [Done] repeatedly until the Send Basic Features screen appears.
  • Page 335: Changing Address Details

    Changing Address Details You can change address details as necessary. (Additional Functions) © [Address Book Settings] © Press [Store/Edit Address Book]. If a password is set for the address book, press [Address Book Settings] © enter the password © press [OK]. (See Chapter 4, “System Manager Settings,” in the Reference Guide.) Select the address to be changed ©...
  • Page 336 By using the Address Type drop-down list, you can restrict the type of addresses displayed in the list. You cannot select a one-touch button stored in a subaddress book. If you select [All] in the Address Book drop-down list, the addresses stored in the One-touch buttons are displayed.
  • Page 337 (numeric keys) © press [OK]. Enter the access number using If you do not want to specify an access number, leave it blank © press [OK]. The maximum number of digits you can store for an Access Number is seven. If you store an Access Number with fewer than seven digits, the machine stores them with leading zeros, as follows: - Example: If <321>...
  • Page 338: Erasing Addresses

    Erasing Addresses You can erase addresses stored in the address book. (Additional Functions) © [Address Book Settings] © Press [Store/Edit Address Book]. If a password is set for the address book, press [Address Book Settings] © enter the password © press [OK]. (See Chapter 4, “System Manager Settings,” in the Reference Guide.) Select the address to erase ©...
  • Page 339 By using the Address Type drop-down list, you can restrict the type of addresses displayed in the list. You cannot select a one-touch button stored in a subaddress book. If you select [All] in the Address Book drop-down list, the addresses stored in the one-touch buttons are displayed.
  • Page 340: Registering A Name For An Address Book (Store Address Book Name)

    Registering a Name for an Address Book (Store Address Book Name) You can give a name to any address book. (Additional Functions) © [Address Book Settings] © Press [Store Address Book Name]. If a password is set for the address book, press [Address Book Settings] © enter the password ©...
  • Page 341 Enter the name © press [OK]. You can enter up to 16 characters for the name. NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. •...
  • Page 342: Registering The One-Touch Buttons (One-Touch Buttons)

    Registering the One-Touch Buttons (One-Touch Buttons) You can register up to 200 addresses in the one-touch buttons. This section describes how to store/edit and erase the addresses in the one-touch buttons. NOTE • To send documents to another fax machine, it is necessary for the Super G3 Fax Board (optional) to be installed.
  • Page 343 Select a one-touch button to add or change © press [Store/ Edit]. If you want to enter values using (numeric keys), press [ ](One-touch Button codes) and enter the three digit number for the one-touch button. One-touch Button Number If you select a one-touch button already storing the address, proceed to Step 4. NOTE •...
  • Page 344 Select [Fax], [E-mail], [I-Fax], [File], [Group], or [Search on Server]. G If you select [Fax]: ❑ Press [Name]. ❑ Enter a name for the fax number © press [OK]. Registering the One-Touch Buttons (One-Touch Buttons) 4-69...
  • Page 345 You can enter up to 24 characters for the name. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen.
  • Page 346 ❑ Enter the fax number using , and (numeric keys). [Pause]: Press to insert a pause of several seconds in the telephone number that you are dialing. <p> is displayed if you insert a pause between the numbers, and <P> is displayed if you insert a pause at the end of the number. When dialing an overseas number, insert a pause after the access number, and also at the end of the telephone number.
  • Page 347 G If you press [Option]: ❑ Press [Subaddress] and [Password] © enter the subaddress and password using , and (numeric keys). To delete the number you entered, press (Clear). You can store a subaddress and password of up to 20 digits each. To enter a space, press [Space].
  • Page 348 ❑ Press the Sending Speed drop-down list © select the sending speed. Select the Sending Speed from [33600bps], [14400bps], [9600bps], and [4800bps]. ❑ Press the Long Distance drop-down list © select the desired subject © press [OK]. Long Distance: If errors occur when sending faxes overseas, use the [Long Distance (1)] setting.
  • Page 349 G If you select [E-mail]: ❑ Press [Name]. ❑ Enter a name for the e-mail address © press [OK]. You can enter up to 24 characters for the name. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen.
  • Page 350 ❑ Press [One-touch Button Name]. ❑ Enter a name for the one-touch button © press [OK]. You can enter up to 12 characters for the one-touch button name. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g., @) can be entered.
  • Page 351 If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g., @) can be entered. G If you select [I-Fax]: ❑ Press [Name]. ❑ Enter a name for the I-Fax address © press [OK]. You can enter up to 24 characters for the name.
  • Page 352 ❑ Press [One-touch Button Name]. ❑ Enter a name for the one-touch button © press [OK]. You can enter up to 12 characters for the one-touch button name. The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen.
  • Page 353 [Full]: Sends scanned data as an image via the Internet, and enables you to receive a delivery confirmation message telling you whether your I-fax was sent successfully. NOTE In order for you to receive a confirmation message telling you the delivery status of your I-fax document, the recipient's machine must have I-fax capabilities and be compatible with the Full mode.
  • Page 354 This setting is unnecessary if you do not use an Internet fax service. You can enter up to 40 characters for Standard Field 1. You can enter up to 16 characters for Standard Field 2. NOTE After pressing [OK], the standard field is displayed as asterisks ( ******** ). ❑...
  • Page 355 ❑ Press [Destination Conditions] © set the conditions of the recipient © press [OK]. The following conditions should always be selected: − Paper Size: A4/LTR − Compression Method: MH − Resolution: 200 x 100 dpi, 200 x 200 dpi LGL, and STMT are recognized as [A4/LTR]. IMPORTANT Set the destination conditions according to the specification of the recipient’s machine.
  • Page 356 G If you select [File]: ❑ Press [Name]. ❑ Enter a name for the file server © press [OK]. You can enter up to 24 characters for the name. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen.
  • Page 357 ❑ Press [One-touch Button Name]. ❑ Enter a name for the one-touch button © press [OK]. You can enter up to 12 characters for the one-touch button name. ❑ Select the protocol from the Protocol drop-down list. The following protocols may be used: 4-82 Registering the One-Touch Buttons (One-Touch Buttons)
  • Page 358 FTP: Select this protocol if you are sending to a computer running Sun Solaris 2.6 or later, Mac OS X or later, Internet Information Server 4.0 under Windows NT Server 4.0, Internet Information Services 5.0 under Windows 2000 Server, or Internet Information Services 5.1 under Windows XP Professional.
  • Page 359 Press [File Path] © enter the file path. To send documents to imageWARE Document Manager, enter the folder name that you registered for the imageWARE Gateway series. You can enter up to 128 characters for the file path. Press [User] © enter the user name. To send documents to imageWARE Document Manager, enter the user name that you registered for the imageWARE Gateway series.
  • Page 360 Press [Password] © enter the password. Please set the password when it is necessary. To send documents to imageWARE Document Manager, enter the password that you registered for the imageWARE Gateway series. You can enter up to 24 characters (14 characters when Windows (SMB) is selected as the server protocol) for the password.
  • Page 361 Select the name of the workgroup © press [Down]. If the destination you want is not displayed, press [M] or [L] to scroll to the desired destination. Select the file server © press [Down]. To move up one higher level, press [Up]. If the destination you want is not displayed, press [M] or [L] to scroll to the desired destination.
  • Page 362 If the login screen is displayed, enter the user name and password. Press [User] © enter the user name © press [OK]. Press [Password] © enter the network password © press [OK]. Confirm the settings © press [OK]. Press [Down] © select the folder to which you want to send © press [OK]. To move up one level, press [Up].
  • Page 363 Using the Browse Key (NetWare (IPX)): Press [Browse]. IMPORTANT After turning the main power ON, you must wait for the time set in [Startup Time Settings] in the Additional Functions mode to elapse before pressing [Browse]. Transmission to computers on the network is not possible until this startup time has elapsed.
  • Page 364 Press [Down] © select the Log On destination © press [Log On]. To move up one level, press [Up]. If the destination you want is not displayed, press [M] or [L] to scroll to the desired destination. The entry screen for Network password is displayed. Press [User] ©...
  • Page 365 Press [Down] © select the folder to which you want to send your file © press [OK]. To move up one level, press [Up]. If the destination you want is not displayed, press [M] or [L] to scroll to the desired destination.
  • Page 366 ❑ Enter a name for the group © press [OK]. You can enter up to 24 characters for the name. ❑ Press [One-touch Button Name]. ❑ Enter a name for the one-touch button © press [OK]. You can enter up to 12 characters for the one-touch button name. Registering the One-Touch Buttons (One-Touch Buttons) 4-91...
  • Page 367 ❑ Press [Specifying Destinations]. ❑ Select the address from [Address Book], one-touch buttons, or [Store in Usr Inbox] to store in the group address © press [OK]. If you want to enter values using (numeric keys), press [ ](One-touch Button codes) and enter the three digit number for the one-touch button. 4-92 Registering the One-Touch Buttons (One-Touch Buttons)
  • Page 368 G If you select [Search on Server]: ❑ Press the Server to Search drop-down list © select the desired server to search. ❑ Specify the search criteria. To use Simple Search: Press [Name], [E-mail], or [Fax] © enter the name, e-mail address, or fax •...
  • Page 369 Search by fax number. [Organization]: Search by organization name. [OrgnztionUnit]: Search by unit (e.g., departments in an organization). Example: If cn=user1, ou=salesdept, o=canon, c=jp is the distinguished name in the Directory, enter the organization/organizationUnit of the user as follows: organizationUnit=salesdept...
  • Page 370 Press the search condition drop-down list © select the desired search • condition © press [Settings]. Search Condition The available search conditions are: [contains]: The result must contain the entered name, e-mail address, fax number, organization, or organizational unit. [does not contain]: The result must not contain the entered name, e-mail address, fax number, organization, or organizational unit.
  • Page 371 Enter the search criteria © press [OK]. • You can also use (numeric keys) to enter numbers, and (Clear) to clear your entry. You can enter up to 128 characters for the search criteria. • Press [Add]. To continue adding more search criteria, press [or] or [and] © repeat the “Specify the search criteria,”...
  • Page 372 NOTE • You can specify up to four different search criteria at a time. • If you specify three or more search criteria, you cannot use both [or] and [and] together. • If you press [Simple Search] after specifying search criteria on the Detailed Search screen, the display changes to the Simple Search screen, and the specified detailed search criteria are deleted.
  • Page 373 If the screen below is displayed: Press [User Name] © enter the user name © press [OK]. • The Network Password Entry screen is displayed if either one of the following is true: - If Login Information in Register LDAP Server in System Settings (from the Additional Functions screen) is set to ‘Use’, and <Display authentication dialog when searching>...
  • Page 374 NOTE • For instructions on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. After pressing [OK], the password that you entered appears as asterisks (*****) on the Enter Network Password screen. Verify the settings ©...
  • Page 375 If the desired destination is not displayed, press [M] or [L] to scroll to the desired destination. By using the Address Type drop-down list, you can restrict the type of addresses displayed in the list. If [Register e-mail address for I-Fax] is lit, the setting is enabled, and the selected e-mail address can be specified as an I-fax destination.
  • Page 376 Press [One-touch Button Name] © enter a name for the one-touch button © • press [OK]. If you want to register the selected address for an I-fax address: • Verify the address. If necessary, edit the contents of the address. Press [One-touch Button Name] ©...
  • Page 377: Erasing A One-Touch Button

    IMPORTANT The information that can be obtained from the LDAP server consists of only names and e-mail addresses. Press [OK]. In this example, E-mail is selected. The contents you stored appear on the display. Press [Done] repeatedly until the Basic Features screen appears.
  • Page 378 Select the one-touch button to be erased © press [Erase]. If the desired one-touch button is not displayed, press [M] or [L] to scroll to the desired one-touch button. If you want to enter values using (numeric keys), press [ ] (One-touch Button codes) and enter the three digit number for the one-touch button.
  • Page 379 Press [Yes]. To cancel erasing, press [No]. The message <Erased.> appears for approximately two seconds on the touch panel display. The destinations stored in the selected one-touch button are erased. Press [Done] repeatedly until the Send Basic Features screen appears. 4-104 Registering the One-Touch Buttons (One-Touch Buttons)
  • Page 380: Troubleshooting

    Troubleshooting CHAPTER This chapter describes procedures for taking corrective action in the event that trouble occurs. When Problems Occur ........... 5-2 Problems Sending Documents.
  • Page 381: When Problems Occur

    When Problems Occur Problems Sending Documents To cancel transmissions. Cause1 : Do you want to cancel while the document to be sent is being scanned? Remedy : Press (Stop) from the control panel, or press [Cancel] on the touch panel display.
  • Page 382 Cause4 : If you are sending a file, are the user name and password correct? Remedy : Check the user name and password, and send the file again. Cause5 : For sending documents by fax, is the type of telephone line set correctly? Remedy : Check the type of telephone line that is set.
  • Page 383: Problems Receiving Documents

    The recipient’s fax machine is slow to switch over to the receiving mode, and errors always occur. Cause : Is a pause inserted in the telephone number? Remedy : When sending to a machine that takes time to switch over for fax receiving, insert a pause after the other party’s telephone number.
  • Page 384: Other Problems

    Quality of printed originals is uneven. Cause : Is the platen glass of the other party’s machine clean? Remedy : Make a few copies using your machine. If the copies are not streaked, the problem is in the other party’s machine. Contact the other party and ask them to clean their machine’s platen glass, and send the document to them again.
  • Page 385 The machine cannot use fax information services. Cause1 : Is the type of telephone line set to ‘Tone’ even if you are using a pulse type of telephone line? Remedy : If you are using a pulse type of telephone line, it is necessary to press [Tone] to use fax information services.
  • Page 386: Questions & Answers

    Questions & Answers I want my machine to automatically reconnect to the recipient party if it cannot make a connection the first time. Specify the Auto Redial to ‘On’ in TX Settings (Fax Settings) in Communications Settings for sending by fax. You can also perform detailed settings such as redial times and redial interval.
  • Page 387 What happens to a document that has not been completely received when a blackout occurs? The document, up to the page that was successfully received, is printed. What happens to documents in memory and the memory settings if power is interrupted? Documents remain in memory if the power is interrupted.
  • Page 388: Chapter 6 Appendix

    Appendix CHAPTER Glossary ............. . 6-2 Index .
  • Page 389: Glossary

    Glossary Activity Report A record listing both faxes sent and received. ASCII code ASCII (American Standard Code for Information Interchange) is a set of standardized codes used to represent letters, numbers, a few symbols, and control characters. A seven digit (or seven bit) binary number can represent one of 128 distinct codes. Auto Redial When Auto Redial is set to ‘On’, the machine automatically redials the recipient’s facsimile number if the line was busy, or if there was a sending error.
  • Page 390 Delayed Transmission Also called “Delayed TX.” By setting a time for the document to be sent, you do not have to be present at that specific time in order to send your facsimile. You can reserve up to 64 delayed transmissions. Direct Sending Use Direct Sending when the memory is full but you still need to send a document.
  • Page 391 File server A personal computer or workstation to which two or more users on client personal computers can gain access via a local area network (LAN) in order to share and use its hard disk drive. File Transfer Protocol. A client-server protocol enabling a user to transfer files on one computer to and from another computer over a TCP/IP network.
  • Page 392 When dialing or registering Long Distance numbers, you may need to insert a pause within or after the telephone number. The destination and length of the pause differ depending on the system. Contact your local authorized Canon dealer or local telephone company if you experience difficulty in long distance dialing.
  • Page 393 OS/2 A family of multitasking operating systems developed by IBM for Intel x86-based computers. OS/2 provides a graphic user interface similar to Windows as well as a command line interface similar to DOS. Add-ons to OS/2 enable it to run DOS and Windows applications.
  • Page 394 Protocol A set of rules that govern the transmission of data across a network. Examples of protocols are FTP, DHCP, BOOTP, RARP, IPP, TCP/IP, and LDAP. Resolution The density of dots for an output device like a fax, scanner, or printer. Expressed in terms of dots per inch (dpi).
  • Page 395 Sequential Broadcast Sequential Broadcast enables you to send a scanned document to up to 256 destinations at the same time. If you often send the same document to the same destinations, then it is highly recommended that you register their numbers under Group Dialing.
  • Page 396 Tone Some data services may require that you use tone dialing. If you have a pulse dial telephone, press the Tone key to switch temporarily from pulse to tone dialing when connecting to these data services. Transfer You can arrange for all documents received on the main fax unit to be transferred to another fax unit.
  • Page 397: Index

    Index Numerics 2 On 1 Log ..........................3-44 A (Automatic Exposure) ......................1-104 Address Book........................1-37 Binding Erase........................... 1-126 Book Frame Erase ........................1-123 Communications Settings ......................3-2 Copy Ratio ..........................1-105 Date & Time Settings ......................... 1-13 Date and Time..........................1-10 Default Screen for Send ......................
  • Page 398 Edit Standard Send Settings.......................3-12 E-mail........................1-42 1-153 4-13 E-mail Priority ...........................1-159 Erase ............................1-82 Erase Failed TX ..........................3-4 Favorites Buttons ......................1-66 3-15 File Server ......................1-49 1-170 4-25 Frame Erase ..........................1-119 FTP .........................1-51 4-28 4-83 Group............................4-37 Handle Documents with Forwarding Errors ..................3-6 I-Fax........................1-44 1-162 4-18 I-Fax Address or Telephone Number ..................1-10...
  • Page 399 Manual Sending ......................... 1-34 Memory Sending ........................1-149 NetWare (IPX) ......................1-58 4-33 4-88 New Address ..........................1-39 One-touch Buttons ......................1-64 4-67 On-hook ............................2-8 Original Frame Erase ....................... 1-120 Page Number ..........................1-10 Photo Mode........................1-100 Preset Zoom..........................1-105 Preview.............................
  • Page 400 Send Screen ..........................1-5 Send Settings ...........................1-140 Sender’s Name ...........................1-10 Sharpness..........................1-129 Store Address Book Name ......................4-65 Store In Usr Inbox ........................1-62 Store/Edit Address Book.....................4-5 4-13 Store/Erase..........................1-131 Subaddress.......................1-41 4-72 Text Mode ..........................1-100 Text/Photo Mode ........................1-100 Two-page Separation ........................1-110 Two-sided Originals ........................1-86 Two-sided Print ...........................3-32 TX Terminal ID ..........................3-27 User Inbox..........................1-174 Windows (SMB) ......................1-55...
  • Page 401 6-14 Index...
  • Page 402 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands CANON FRANCE S.A.

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