Page 1: Reference Guide
Before Using the Machine Document and Paper Reference Guide Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Please read this guide before operating this product. After you finish reading this guide, store it in a safe place Index for future reference.
Page 2 Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and ● omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon. Table of Contents The machine illustration on the cover may differ slightly from your machine.
Page 3 Before Using the Machine Things You Can Do Document and Paper Copying Select a scan mode depending on the type of image Sending and Receiving Printing and Scanning Image Quality Network → p. 3-4 Adjust the density level of scanned Remote UI images System Manager...
Page 4 Before Using the Machine Specify a recipient with a three- Document and Paper digit code Copying Sending and Receiving Sending with Coded Dial Codes → p. 4-21 Printing and Scanning Specify multiple recipients as a group Network Remote UI System Manager Sending to Group Addresses Settings →...
Page 5 Before Using the Machine Print a document from a PC Document and Paper Copying Sending and Receiving Printing → Online Help Printing and Scanning Specify detailed scanning options to suit various images Network Remote UI System Manager Scanning Settings → Scanner Driver Guide Maintenance Access and manage the machine...
Page 6 Before Using the Machine Table of Contents Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI 1 Before Using the Machine ...1-1 System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Manuals for the Machine ... i Things You Can Do ...
Page 7 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index LCD (Standby Mode) ... 1-10 Copy Mode ... 1-10 Send/Fax Mode ... 1-10 Scan Mode ...
Page 8 Before Using the Machine 2 Document and Paper ...2-1 Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Document Requirements ...2-2 Scanning Area ...2-3 Loading Documents ...2-4 On the Platen Glass ...2-4 In the ADF ...2-5 Paper Requirements ...2-7...
Page 9 Before Using the Machine 3 Copying ...3-1 Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Basic Copying Method ...3-3 Scan Settings ...3-4 Image Quality ...3-4 Density ...3-4 Zoom Ratio ...3-5 Advanced Copy Features ...3-7...
Page 10 Before Using the Machine 4 Sending and Receiving ...4-1 Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Basic Sending Method ...4-5 Scan Settings ...4-6 Image Quality (Fax) ...4-6 Density ...4-6 Send Settings (E-Mail/File Server) ...4-7 Storing/Editing Address Book ...4-9...
Page 11 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Advanced Sending Features ... 4-26 Broadcasting ... 4-26 Job Recall ... 4-27 PC Faxing ... 4-28 Customizing Sending Features ...
Page 12 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Receiving Features ... 4-36 FaxTel: Optional Settings ... 4-36 DRPD: Optional Settings ... 4-37 Manual Reception ...
Page 13 Before Using the Machine 5 Printing and Scanning ...5-1 Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Printing Documents ...5-2 Scanning to a Computer ...5-3 Scanning to a USB Memory ...5-4 Scanning to a USB Memory ...5-4 Scan Settings ...5-6...
Page 14: Table Of Contents
Before Using the Machine 6 Network ...6-1 Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index System Requirements ...6-4 Printing or Sending a Fax from a Computer ...6-4 Using E-Mail ...6-5 Sending Data to a File Server...6-5 Basic Network Settings ...6-6...
Page 15 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings 7 Remote UI ...7-1 Maintenance Troubleshooting Appendix Table of Contents Index Setting Up a Computer as a File Server ... 6-21 Settings from the Operation Panel ...
Page 16 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Using the Remote UI ...7-4 Starting the Remote UI ...7-4 Displaying Device Status and Information ...7-6 Job Management ...7-7 Managing Print Jobs ...7-7 Viewing the Activity Log ...7-8...
Page 17 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network 8 System Manager Settings ...8-1 Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Import/Export Function ... 7-27 Saving the Address Book ... 7-27 Loading an Address Book ...
Page 18 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Department ID Management ...8-6 Registering the Department ID, Password, and Page Limit ...8-6 Changing the Password and Page Limit ...8-8 Erasing the Department ID and Password ...
Page 19 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI 9 Maintenance ...9-1 System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Restricting Access to Destinations ... 8-17 Setting a Password for the Address Book ... 8-17 Restricting the New Address ...
Page 20 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI 10 Troubleshooting ...10-1 System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Replacing the Toner Cartridge ... 9-10 Redistributing Toner ... 9-10 Replacing the Toner Cartridge with a New One ...
Page 21 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index If <LOAD CORRECT PAPER> is displayed ...10-29 Re-Loading the Paper ...10-29 Changing the Paper Size Setting ...10-29 General Problems ...10-30 Paper Feeding Problems...10-32 Sending/Receiving Problems ...10-33...
Page 22 Before Using the Machine Document and Paper Copying 11 Appendix ...11-1 Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index If You Cannot Solve a Problem ...10-56 Customer Support (U.S.A.) ...10-56 Customer Support (Canada) ...10-56 Machine Settings ...
Page 23 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index TIMER SETTINGS ...11-28 ADJUST./CLEANING ...11-30 REPORT SETTINGS...11-32 SYSTEM SETTINGS ...11-34 Summary of Reports and Lists...11-48 Printing Reports Automatically ...11-49 TX REPORT ...11-49 RX REPORT ...11-50...
Page 24 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Checking Remaining Memory ...11-56 Glossary ...11-57 Index ...11-68 Back Previous Next xxiii...
Page 25 Before Using the Machine How to Use This Guide Document and Paper Using the Top Page ■ Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Back Previous Next xxiv...
Page 26 Before Using the Machine Using the Chapter Topic List ■ Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Back Previous Next...
Page 27 Before Using the Machine The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. Document and Paper Copying Indicates a warning that may lead to death or serious injury if not observed. Sending and Explains how to avoid actions that could injure you or damage your machine.
Page 28 Copyright Scanning Copyright © 2007 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, Network or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.
Page 29 Before Using the Machine 1 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Machine Components ...1-3 Operation Panel ...1-6 Main Operation Panel ...1-6 Send/Fax Operation Panel ...1-9 LCD (Standby Mode) ...1-10 Copy Mode ...
Page 30 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Department/User ID Management ...1-12 Procedure before Using the Machine ... 1-12 Procedure after Using the Machine ... 1-12 Toner Cartridge ...1-13 Maintaining the Toner Cartridge ...
Page 31 Before Using the Machine Machine Components Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Back Previous ADF ( Automatic Document Feeder) Holds documents and feeds them automatically into the scanning area.
Page 32 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Back Previous Scanning area Scans documents from the ADF. Platen glass Place documents. Output tray extension Extends for the output tray.
Page 33 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Back Previous Ethernet port Connect the network cable. USB port Connect the USB (Universal Serial Bus) cable. Rear cover Open this cover when clearing paper jams.
Page 34 Before Using the Machine Operation Panel Document and Paper Copying Main Operation Panel ■ Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings [System Monitor] key Maintenance Press to check fax transmission, print, copy, or report output status.
Page 35 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network [Enlarge/Reduce] key Remote UI Press to enlarge or reduce copy ratio. [Density] key Press to adjust the density for copy or documents you send. System Manager [Image Quality] key Settings Press to select image quality for copy or fax.
Page 36 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network [Start] key Remote UI Press to start copying, scanning and sending faxes. Numeric keys Enter letters and numbers. System Manager [Tone] key Settings Press to switch from rotary pulse to tone dialing. [Clear] key Maintenance Press to clear entered alphanumeric characters.
Page 37 Before Using the Machine Send/Fax Operation Panel ■ Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI [Hook] key Press when you want to dial without lifting up the handset of the external telephone. System Manager [Recall/Pause] key Settings Press to recall previously set send jobs, including the...
Page 38 Before Using the Machine LCD (Standby Mode) Document and Paper Copying Copy Mode ■ Sending and Receiving 1 0 0 % Printing and Scanning Network A Zoom ratio Remote UI B Paper size C Quantity D Density System Manager E Image quality Settings Maintenance Troubleshooting...
Page 39 Before Using the Machine Log In Mode ■ Document and Paper For Department ID Management ● E N T E R Copying Sending and For User ID Management ● Receiving E N T E R Printing and Scanning Network – Depending on your needs, you can change the standby display which Remote UI appears when the main power switch is turned on.
Page 40 Before Using the Machine Department/User ID Management Document and Paper If Department ID Management or User ID Management is set Copying to <ON> in <SYSTEM SETTINGS>, you must enter your ID and password to be able to operate the machine. For details, see Chapter 8, “System Manager Settings.”...
Page 41 Before Using the Machine Toner Cartridge Document and Paper The lifetime of the Canon genuine starter toner cartridge which Copying comes with the machine is approximately 1,000 pages, the Canon genuine replacement toner cartridge is approximately 2,000 pages. The page counts are on the basis of “ISO/ IEC Sending and 19752”* when printing A4 size paper with the default print...
Page 42 Before Using the Machine Maintaining the Toner Cartridge ■ Document and Paper Keep the toner cartridge away from computer screens, ● disk drives, and floppy disks. The magnet inside the toner Copying cartridge may harm these items. Avoid locations subject to high temperature, high humidity, ●...
Page 43 Before Using the Machine Checking the toner level ■ Document and Paper You can check the amount of toner remaining in the toner cartridge by pressing the [Toner Gauge] key. The toner level is displayed in the LCD at four levels. Copying If the toner gauge indicates that the toner is empty, it is recommended that the toner cartridge be replaced.
Page 44 Before Using the Machine Timer Settings Document and Paper Copying Setting the Sleep Mode ■ When the machine remains idle for a certain period of time, it Sending and automatically enters the Sleep mode. Receiving Press [Additional Functions]. Printing and Scanning Press [ then press [OK].
Page 45 Before Using the Machine Setting Auto Clear Time ■ Document and Paper If the machine remains idle for a certain period of time, the display returns to the standby mode (Auto Clear function). Press [Additional Functions]. Copying Press [ Sending and then press [OK].
Page 46 Before Using the Machine Setting Daylight Saving Time ■ Document and Paper In some countries or areas, time is advanced throughout the summer season. This is called “Daylight Saving Time. ” Copying Press [Additional Functions]. Press [ Sending and then press [OK]. Receiving Press [ Printing and...
Page 47 Before Using the Machine Press [ Document and Paper press [OK]. Press [ Copying press [OK]. Press [ Sending and [OK]. Receiving Press [ Printing and [OK]. Scanning Press [ Network [OK]. Remote UI Press [ [OK]. System Manager Press [Stop/Reset] to return to the standby Settings mode.
Page 48 Before Using the Machine 2 Document and Paper Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Document Requirements ...2-2 Scanning Area ...2-3 Loading Documents ...2-4 On the Platen Glass ...2-4 In the ADF ...2-5 Paper Requirements ...2-7...
Page 49 Before Using the Machine Document Requirements Document and Paper Platen Glass Copying Type – – – Sending and – Receiving – Printing and Scanning – Network Size Max. 8 1/2" x 11 5/8" Remote UI (W x L) (Max. 216 x 297 mm) System Manager Weight Max.
Page 50 Before Using the Machine Scanning Area Document and Paper Make sure your document’s text and graphics fall within the Copying shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use. Sending and Receiving Printing and...
Page 51 Before Using the Machine Loading Documents Document and Paper Copying On the Platen Glass ■ Lift up the ADF. Sending and Receiving Printing and Scanning Network Remote UI Place your document face down. System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Back Previous...
Page 52 Before Using the Machine Gently close the ADF. Document and Paper Copying Sending and Receiving Printing and The document is ready for scanning. Scanning Network – When closing the ADF be careful not to get your fingers caught, as this may result in personal injury. –...
Page 53 Before Using the Machine Neatly place the documents face up in the Document and Paper document feeder tray. Copying Sending and Receiving Printing and Scanning The document is ready for scanning. Network – Do not add or remove documents while they are being scanned. –...
Page 54 Before Using the Machine Paper Requirements Document and Paper Paper cassette Copying Size LTR, LGL, A4, B5, A5, Executive, Envelope (COM10, (W x L) Monarch, DL, ISO-C5 (6 3/8" x 9" (162 x 229 mm))), Oficio, Sending and Brazil-Oficio, Mexico-Oficio, Folio, Government-LTR, Receiving Government-LGL, Foolscap (3"...
Page 55 Store paper at 64.4°F–75.2°F (18°C–24°C), 40%–60% relative ● Receiving humidity. Printing and Use only the transparencies designed for laser printers. ● Scanning Canon recommends you to use Canon type transparencies with this machine. Network Remote UI System Manager Settings Maintenance Troubleshooting...
Page 56 Before Using the Machine Printable Area Document and Paper The shaded area indicates the approximate printable area of Copying LTR paper and envelope. Note that the margin widths listed are approximate and there may be slight variations in actual use. Sending and Receiving Printing and...
Page 57 Before Using the Machine Loading Paper Document and Paper To load paper in the paper cassette, see “Set Up the Machine,” in Copying the Starter Guide. Into the Multi-Purpose Tray ■ Sending and Receiving Use the multi-purpose tray when you want to copy or print on the different paper which is in the paper cassette.
Page 58 Before Using the Machine When setting paper, gently insert the paper into Document and Paper the multi-purpose tray with the print side up. Copying Sending and Receiving Printing and Scanning Network When you load paper with a logo on, position the paper with the print side up (logo side) and insert it so that the top of the paper feeds first in the multi-purpose tray.
Page 59 Before Using the Machine Slide the paper guides so that they fit to both Document and Paper sides of the paper. Copying Sending and Receiving Printing and Scanning Network If the paper guides are not adjusted correctly for the size of the paper, the quality of your printouts may be adversely affected.
Page 60 Before Using the Machine Setting Paper Size and Type Document and Paper The default setting is <LTR> and <PLAIN PAPER>. When you Copying place other sizes and/or types of paper, follow this procedure to change the settings. The procedure is same for the paper cassette and multi- Sending and purpose tray except for selecting the paper cassette or multi- Receiving...
Page 61 Before Using the Machine Press [ Document and Paper press [OK]. You can select from the following paper types: <PLAIN PAPER> or <PLAIN PAPER L>* Copying (64 g/m <HEAVY PAPER> or <HEAVY PAPER H>* cassette: 28 lb to 34 lb (105 g/m Sending and lb to 43 lb (105 g/m <TRANSPARENCY>...
Page 62 Before Using the Machine 3 Copying Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Basic Copying Method ...3-3 Scan Settings ...3-4 Image Quality ...3-4 Density ...3-4 Zoom Ratio ...3-5 Advanced Copy Features ...3-7 Collate Copy ...3-7...
Page 63 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Canceling Copy Jobs ...3-12 Checking and Deleting Jobs ...3-13 Checking and Deleting Copy Jobs ... 3-13 Back Previous Next...
Page 64 Before Using the Machine Basic Copying Method Document and Paper Follow this procedure to make a copy. Copying Set documents. For documents you can copy, see “Document Requirements, ” on Sending and p. 2-2. Receiving Press [COPY]. Printing and Scanning When you are in the copy mode and press and hold [OK], a sample Network page will be printed.
Page 65 Before Using the Machine Scan Settings Document and Paper Before pressing [Start] to begin copying, you can adjust the Copying settings to better suit the document to be scanned. These settings return to the default values if the Auto Clear function is activated or if you press [Stop/Reset].
Page 66 Before Using the Machine Adjusting Manually Document and Paper Press [COPY]. Copying Press [Density] repeatedly to select the manual mode. Sending and Receiving Press [ then press [OK]. Printing and Scanning D E N S I T Y - L T Network ]: to make dark documents lighter ]: to make light documents darker...
Page 67 Before Using the Machine Zoom Designation Document and Paper You can reduce or enlarge images by any copy ratio, in 1% increments. The available copy ratios are from 50% to 200%. Copying Press [COPY]. Sending and Press [Enlarge/Reduce] twice. Receiving Enter the copy ratio with the numeric keys, then Printing and press [OK].
Page 68 Before Using the Machine Advanced Copy Features Document and Paper Copying Collate Copy ■ You can copy documents collated into sets arranged in page order. Sending and This feature can be used together with both “Two-Sided Copying” Receiving (see p. 3-9) and “2 on 1 Combination” (see p. 3-8). Printing and Set documents.
Page 69 Before Using the Machine 2 on 1 Combination ■ Document and Paper 2 on 1 combination automatically reduces two documents to fit on the selected paper size. This feature can be used together with both “Collate Copy” (see p. 3-7) and “Two-Sided Copying” (see p. 3-9). Copying Sending and Receiving...
Page 70 Before Using the Machine Two-Sided Copying ■ Document and Paper Two-sided copying enables you to make two-sided copies from one-sided documents. This feature can be used together with both “Collate Copy” (see p. 3-7) and “2 on 1 Combination” (see p. 3-8). Copying Sending and Receiving...
Page 71 Before Using the Machine Use the numeric keys to enter the desired copy Document and Paper quantity (1 to 99). Press [Start]. Copying When you set the document on the platen glass, press [Start] for each document. When scanning is complete, press [OK]. Sending and Receiving –...
Page 72 Before Using the Machine Printing a Sample Page Document and Paper This machine provides you to print a sample page. You can use Copying this function to test how the printouts will look with current settings. Sending and Receiving – The paper size must be LTR or A4.
Page 73 Before Using the Machine Canceling Copy Jobs Document and Paper Cancel an ongoing job as follows. Copying Press [Stop/Reset]. When the <STOP KEY PRESSED> message Sending and appears, press [OK]. Receiving When scanning using the ADF: Printing and ● Scanning S T O P P R E S S Network...
Page 74 Before Using the Machine Checking and Deleting Jobs Document and Paper System monitor enables you to monitor the status of the copy Copying jobs currently being processed. Checking and Deleting Copy Jobs ■ Sending and Receiving Press [System Monitor] repeatedly to select Printing and <COPY STATUS>, then press [OK].
Page 75 Before Using the Machine 4 Sending and Receiving Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Basic Sending Method ...4-5 Scan Settings ...4-6 Image Quality (Fax)...4-6 Density ...4-6 Send Settings (E-Mail/File Server) ...4-7 Storing/Editing Address Book ...4-9...
Page 76 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Specifying Destinations ...4-20 Using One-Touch Keys ... 4-20 Using Coded Dial Codes ... 4-21 Using Group Addresses ...
Page 77 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Customizing Sending Features ...4-29 Setting Number of Retry Attempts (E-Mail/ File Server) ... 4-29 Setting Automatic Redialing (Fax) ...
Page 78 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Receiving Features ...4-36 FaxTel: Optional Settings ... 4-36 DRPD: Optional Settings ... 4-37 Manual Reception ...
Page 79 Before Using the Machine Basic Sending Method Document and Paper Follow this procedure to send faxes and e-mails, or to send Copying documents to a file server. For network connection, see “Set the Machine for Network Usage,” in the Starter Guide. Sending and Receiving Set documents.
Page 80 Before Using the Machine Scan Settings Document and Paper You can adjust the image quality (Fax) and density of the Copying document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take.
Page 81 Before Using the Machine Send Settings (E-Mail/File Server) ■ Document and Paper You can optionally set the file format, if multiple images are sent as separate files or a single file, resolution, and original type after specifying the e-mail or file server address. Copying Set documents.
Page 82 Before Using the Machine Press [ Document and Paper press [OK]. E-mail (B&W): <200X200dpi>, <300X300dpi>, <400X400dpi>, <600X600dpi>, <150X150dpi>, <200X100dpi> Copying E-mail (Color): <200X200dpi>, <300X300dpi>, <100X100dpi>, <150X150dpi> File server (B&W): <200X200dpi>, <300X300dpi>, <400X400dpi>, Sending and <600X600dpi>, <150X150dpi>,<200X100dpi> File server (Color): <200X200dpi>, <300X300dpi>, <100X100dpi>, Receiving <150X150dpi>...
Page 83 Before Using the Machine Storing/Editing Address Book Document and Paper This machine provides you with various ways to specify the Copying destination besides using the numeric keys. You can register fax numbers, e-mail addresses and file server addressed to the Address Book.
Page 84 Before Using the Machine Storing/Editing One-Touch Keys/Coded ■ Document and Paper Dial Codes Registering Fax Numbers Copying Press [Additional Functions]. Sending and Receiving Press [ Printing and SET.>, then press [OK]. Scanning Press [ Network DIAL> or <CODED SPD DIAL>, then press [OK]. Press [ Remote UI to 08) or coded dial code (000 to 191) for which...
Page 85 Before Using the Machine Press [ Document and Paper SETTING>, then press [OK]. Press [ Copying [OK]. Press [ Sending and then press [OK]. Receiving Press [ Printing and transmission option, then press [OK]. Scanning <DOMESTIC>: Normally select this option. Network <LONG DISTANCE 1-3>: Select one of these options when you make an international call.
Page 86 Before Using the Machine Press [ Document and Paper to 08) or coded dial code (000 to 191) for which you want to register the address, then press [OK]. Copying You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code.
Page 87 Before Using the Machine Press [ Document and Paper to 08) or coded dial code (000 to 191) for which you want to register the address, then press [OK]. Copying You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code.
Page 88 Before Using the Machine Editing One-Touch Keys/ Coded Dial Codes Document and Paper Press [Additional Functions]. Copying Press [ SET.>, then press [OK]. Sending and Receiving Press [ DIAL> or <CODED SPD DIAL>, then press [OK]. Printing and Scanning Press [ (01 to 08) or coded dial code (000 to 191) you Network want to edit, then press [OK].
Page 89 Before Using the Machine Deleting One-Touch Keys/ Coded Dial Codes Document and Paper Press [Additional Functions]. Copying Press [ SET.>, then press [OK]. Sending and Receiving Press [ DIAL> or <CODED SPD DIAL>, then press [OK]. Printing and Scanning Press [ (01 to 08) or coded dial code (000 to 191) you Network want to delete, then press [OK].
Page 90 Before Using the Machine Press [ Document and Paper then press [OK]. Press [ Copying key or coded dial code that you want to set as the group address, then press [OK]. You can also select a one-touch key or coded dial code by pressing Sending and the corresponding one-touch key, or [Coded Dial] followed by the Receiving...
Page 91 Before Using the Machine Press [ Document and Paper then press [OK]. Press [ Copying press [OK]. To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys. Sending and Receiving Press [ NO>, then press [OK].
Page 92 Before Using the Machine Changing Group Name Document and Paper Press [Additional Functions]. Copying Press [ SET.>, then press [OK]. Sending and Receiving Press [ then press [OK]. Printing and Scanning Press [ press [OK]. Network To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys.
Page 93 Before Using the Machine Press [Clear] repeatedly until all destinations are Document and Paper deleted, then press [OK]. Copying When you delete all destinations, the registered name is cleared automatically. Sending and Press [Stop/Reset] to return to the standby Receiving mode.
Page 94 Before Using the Machine Specifying Destinations Document and Paper Follow the procedure below to send documents to registered Copying recipients. Sending and To send documents to a file server, you can specify the file server addresses Receiving only with one-touch keys, coded dial codes, or [Address Book]. Printing and Scanning Using One-Touch Keys...
Page 95 Before Using the Machine Using Coded Dial Codes ■ Document and Paper You can specify up to 192 destinations using coded dial codes. Copying To use this feature, you must register destinations in coded dial code beforehand. (See “Storing/Editing Address Book, ” on p. 4-9.) Sending and Set documents.
Page 96 Before Using the Machine Using Group Addresses ■ Document and Paper To use this feature, you must register destinations in a group address Copying beforehand. (See “Storing/Editing Address Book, ” on p. 4-9.) Set documents. Sending and Place the first page on the platen glass if you are not using the ADF. Receiving Press [SEND/FAX].
Page 97 Before Using the Machine Using Address Book Key ■ Document and Paper [Address Book] search enables you to search for a recipient registered in the machine. This is useful when you forget which one- touch key or coded dial code the recipient you want is registered Copying under.
Page 98 Before Using the Machine When the recipient’s name is displayed, press Document and Paper [OK]. If you want to adjust the image quality and density, see “Scan Settings, ” on p. 4-6. Copying Press [Start]. When you set the documents on the platen glass, press [ Sending and to select the document size, then press [Start] for each document.
Page 99 Before Using the Machine Manual Sending (Fax) Document and Paper Use manual sending when you want to talk to the recipient Copying before sending a document, or if the recipient does not have a fax machine that can receive automatically. Sending and Receiving –...
Page 100 Before Using the Machine Advanced Sending Features Document and Paper The machine provides the following additional fax modes: Copying broadcasting and job recall. Broadcasting ■ Sending and Receiving Broadcasting enables you to send the same document to multiple recipients. Printing and Scanning Network –...
Page 101 Before Using the Machine Press [Start]. Document and Paper When you set the documents on the platen glass, press [ to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending. Copying When <TIME OUT>...
Page 102 OS. Network From an open document on an application, click [File] > [Print]. Remote UI Select the fax icon ([Canon MF4600 Series (FAX)]), then click [Print] or [OK]. System Manager Specify the name and fax number in [Sending Settings Settings], then click [Add to Recipient List].
Page 103 Before Using the Machine Customizing Sending Features Document and Paper Copying Setting Number of Retry Attempts (E-Mail/ ■ File Server) Sending and Receiving You can set how many times the machine automatically resends data when the data cannot be sent because the receiver is busy Printing and sending or receiving, or when an error occurs.
Page 104 Before Using the Machine Press [ Document and Paper then press [OK]. Press [ Copying then press [OK]. Press [ Sending and then press [OK]. Receiving Press [ Printing and [OK]. Scanning Press [ Network then press [OK]. Remote UI Use [ number of redials (1 to 10 times) the machine will make, then press [OK].
Page 105 Before Using the Machine Press [Additional Functions]. Document and Paper Press [ then press [OK]. Copying Confirm that <TX/RX COMMON SET.> is selected, then press [OK]. Sending and Receiving Press [ then press [OK]. Printing and Scanning Press [ then press [OK]. Network Press [ Remote UI...
Page 106 Before Using the Machine Fax Dialing Features Document and Paper Copying Switching Temporarily to Tone Dialing ■ If your machine is set for pulse dialing, use the procedure below to Sending and switch to tone dialing to use information services (e.g., banks, airline Receiving reservations, and hotel reservations).
Page 107 Before Using the Machine Checking Dialing Line ■ Document and Paper Checking dialing line function enables you to configure the setting on whether to check for a dial tone. Copying Press [Additional Functions]. Use [ Sending and then press [OK]. Receiving Use [ Printing and...
Page 108 Before Using the Machine Use the numeric keys to dial the country code, Document and Paper the area code, and the fax/telephone number of the recipient. Copying If necessary, press [Recall/Pause] to enter a pause at the end of the number. –...
Page 109: Settings [Ok]
Before Using the Machine Basic Receiving Method Document and Paper Follow this procedure to set the machine for receiving faxes. Copying Press [Additional Functions]. Press [ Sending and Receiving then press [OK]. Printing and Press [ Scanning then press [OK]. Network Press [ press [OK].
Page 110: Press [Ok]
Before Using the Machine Receiving Features Document and Paper You can set the fax receive mode to suit your needs, set the Copying machine to receive fax documents into memory (memory lock), forward received fax documents to other machines or file servers, and use the external telephone connected to the Sending and machine to receive faxes manually (remote reception).
Page 111 Before Using the Machine DRPD: Optional Settings ■ Document and Paper Select the ring pattern assigned by your telephone company. Press [Additional Functions]. Copying Press [ then press [OK]. Sending and Receiving Press [ then press [OK]. Printing and Scanning Press [ then press [OK].
Page 112 Before Using the Machine Memory Reception ■ Document and Paper The machine automatically receives faxes in memory when printing is disabled under certain conditions (e.g., toner or paper has run out). Copying When the problem is cleared, the machine automatically prints the fax which was stored in the memory.
Page 113: Or [ ] To Select , Then Press
Before Using the Machine Press [ Document and Paper [OK]. Copying When you select <OFF>, the machine starts to print the received documents in memory. Sending and Press [ Receiving press [OK]. Printing and Use the numeric keys to enter the memory lock Scanning reception password (up to seven digits), then Network...
Page 114: Press [Stop/Reset] To Return To The Standby
Before Using the Machine Use the numeric keys to enter the start time (in Document and Paper 24-hour format), then press [OK]. M E M Copying Sending and Press [ Receiving TIME>, then press [OK]. Printing and Use the numeric keys to enter the end time, then Scanning press [OK].
Page 115 Before Using the Machine Forwarding Received Documents ■ Document and Paper You can set the machine to forward received documents to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. Copying Forwarding settings can be made using the Remote UI.
Page 116 Before Using the Machine Specify the destination, then press [OK]. Document and Paper The machine starts to send the selected document. Copying – You can specify only one destination registered in a one-touch key or coded dial code. – The document is erased from memory if transferring is Sending and successful.
Page 117 Before Using the Machine Press [ Document and Paper then press [OK]. Press [ Copying then press [OK]. Press [ Sending and press [OK]. Receiving Press [ Printing and [OK]. Scanning Press [Clear] twice to delete the default remote Network reception ID of 25.
Page 118 Before Using the Machine Printing Received Documents ■ Document and Paper The machine provides the following printing features: two-sided printing and received image reduction. Copying Two-Sided Printing You can print received documents on both sides of the paper. Sending and Receiving Printing and You can print the received documents on both sides of the paper only...
Page 119 Before Using the Machine Press [ Document and Paper or <REDUCE DIRECTION>, then press [OK]. If you select <REDUCE DIRECTION>, skip to step 11. Copying Press [ REDUCTION>, then press [OK]. If you select <AUTO>, adjust the image reduction automatically. Skip Sending and to step 10.
Page 120 Before Using the Machine Canceling TX/RX Jobs Document and Paper Cancel an ongoing job (sending or receiving) as follows. Copying Press [Stop/Reset]. When the <STOP KEY PRESSED> message Sending and Receiving appears, press [OK]. When scanning using the ADF: Printing and ●...
Page 121 Before Using the Machine Checking and Deleting Jobs Document and Paper System monitor enables you to view the transmission and Copying reception results, monitor the status of the send and receive jobs currently being processed. Sending and Checking Transmission/Reception Results ■...
Page 122 Before Using the Machine Checking and Deleting Sending/Receiving ■ Document and Paper Documents Stored in Memory Press [System Monitor] repeatedly to select <TX/ Copying RX STATUS>, then press [OK]. Press [ Sending and Receiving If you want to delete the job, go to step 3. Otherwise, press [Stop/ Reset] to return to the standby mode.
Page 123 Before Using the Machine 5 Printing and Scanning Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Printing Documents ...5-2 Scanning to a Computer ...5-3 Scanning to a USB Memory ...5-4 Scanning to a USB Memory ...5-4 Scan Settings ...5-6 Canceling Scan Jobs ...5-8...
Page 124: Printing Documents
Previous Next After finished setting, click [OK]. When you use [Canon MF4600 Series PCL5e] and set the paper size as the custom size paper in the printer driver or the application, you need to set the machine settings as follows: Press [Additional Functions] →...
Page 125: Set Documents
Before Using the Machine Scanning to a Computer Document and Paper Follow this procedure to scan a document to your computer. Copying Make sure that the scanner driver is installed. To check if the driver is installed, see “Installing/Uninstalling Software,” in the Starter Guide.
Page 126: Then Press [Ok]
Before Using the Machine Scanning to a USB Memory Document and Paper Follow this procedure to scan a document to your USB memory. Copying – Do not connect anything other than USB memory to the USB memory Sending and port. Receiving –...
Page 127 Before Using the Machine Press [Start]. Document and Paper If you want to set the optional settings, press [OK] instead of pressing [Start]. (See “Optional Settings, ” on p. 5-6.) When you set the documents on the platen glass, press [ Copying to select the document size, then press [Start].
Page 128: Scan Settings
Before Using the Machine Scan Settings ■ Document and Paper You can adjust the scanning density and optionally set the file format, if multiple images are sent as separate files or a single file, resolution, and original type according to the type of document you Copying are scanning.
Page 129 Before Using the Machine Press [ Document and Paper press [OK]. USB Memory (B&W): <TIFF (B&W)>, <PDF> USB Memory (Color): <PDF (COMPACT)>, <JPEG> Copying Press [ <DIVIDE INTO PAGES>, then press [OK]. Sending and <OFF>: Sends multiple images as a single file without dividing them. Receiving <ON>: Separates multiple images and send them as separate files.
Page 130: Before Using The
Before Using the Machine Canceling Scan Jobs Document and Paper Cancel an ongoing job as follows. Copying Canceling Scan Jobs to a Computer ■ Sending and Press [Stop/Reset]. Receiving Printing and When the <STOP KEY PRESSED> message Scanning appears, press [OK]. Network S T O P P R E S S...
Page 131: Document And Paper
Before Using the Machine Checking and Deleting Jobs Document and Paper System monitor enables you to monitor the status of the print Copying jobs currently being processed. Sending and Make sure that the Processing/Data indicator is turned on. When the Receiving Processing/Data indicator is turned off, all print jobs are erased from the memory.
Page 132: F A X
Before Using the Machine 6 Network Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index System Requirements ...6-4 Printing or Sending a Fax from a Computer ...6-4 Using E-Mail ...6-5 Sending Data to a File Server ...6-5 Basic Network Settings ...6-6...
Page 133: Sending And
Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Setting Up E-Mail ...6-16 Settings from the Operation Panel ... 6-16 Setting Up a Computer as a File Server ...6-21 Settings from the Operation Panel ...
Page 134: System Manager Settings 8
Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Machine Management ...6-44 Machine Management Using Web Browser (Remote UI) ... 6-44 Machine Management Using NetSpot Device Installer ...
Page 135: Before Using The Machine
Before Using the Machine System Requirements Document and Paper This section describes the system environments with which the Copying machine is compatible. Printing or Sending a Fax from a Computer ■ Sending and Receiving The following system environments are compatible when printing or sending a fax from a computer: Printing and Scanning...
Page 136: Remote Ui
Before Using the Machine Using E-Mail ■ Document and Paper The following system environments are confirmed for using the e-mail functions. Copying Mail forwarding server software ● – Sendmail 8.93 or later (UNIX) Sending and – Microsoft Exchange Server (Windows) (Microsoft Exchange Receiving Server 5.5 + Service Pack 1 or later) –...
Page 137: System Manager Settings
Any of the following can be used to specify the settings. – Machine’s operation panel (Additional Functions menu) – NetSpot Device Installer (Canon utility software included in the User Software CD) Interface Settings ■ Ethernet Driver You can specify the communication method and Ethernet connection type.
Page 138: Maintenance
Before Using the Machine Press [ Document and Paper SETTINGS>, then press [OK]. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric Copying keys, then press [Log In/Out (ID)]. Press [ Sending and SETTINGS>, then press [OK].
Page 139: Troubleshooting
SNMP to obtain information. <OFF>: When you do not use an SNMP utility. – If you want to use a Canon printer driver or utility, select <ON> for both <USE SNMP> and <DEDICATED PORT>. – You can restrict the IP addresses of computers on which items can be set or browsed.
Page 140: Appendix
To set or browse detailed information on the machine with a Canon printer driver or utility, set <DEDICATED PORT> to <ON>. – If you want to use a Canon printer driver or utility, select <ON> for both <USE SNMP> and <DEDICATED PORT>. –...
Page 141: Press [ ] Or
Remote UI <ON>: If you want to set or browse detailed information on the machine with a Canon printer driver or utility. <OFF>: If you are not using a Canon printer driver or utility. System Manager Settings Press [Stop/Reset] to return to the standby mode.
Page 142: Setting Up A Computer For Printing/Sending A Fax
Any of the following can be used to specify the settings. – Machine’s operation panel (Additional Functions menu) Troubleshooting – NetSpot Device Installer (Canon utility software included in the User Software CD) Appendix Table of Contents Index Back...
Page 143: Press [ ] Or [ ] To Select , Then Press
Before Using the Machine Press [ Document and Paper press [OK]. Press [ Copying then press [OK]. <ON>: Uses LPD as the print application. <OFF>: Does not use LPD. Sending and Receiving Press [ press [OK]. Printing and Scanning Press [ then press [OK].
Page 144 Before Using the Machine Open the printer properties dialog box. Document and Paper – For Windows Vista, click [Start] on the Windows task bar → [Control Panel] → [Printer] under [Hardware and Sound]. – For Windows 2000, click [Start] on the Windows task bar → Copying [Settings] →...
Page 145 Document and Paper If the dialog box displays [Additional Port Information Required], follow the instructions on the screen to search again, or click [Standard] → click [Canon Network Printing Device with P9100] from Copying the pull-down list → click [Next].
Page 146: Print Server Settings
Before Using the Machine Print Server Settings ■ Document and Paper If Windows 2000/XP/Server 2003/Vista is on your network, the following procedure enables you to set up a print server for more efficient management of network printers. Once a print server is set Copying up, print jobs can be managed by the print server.
Page 147: Press [Additional Functions
Maintenance settings. Any of the following can be used to specify the settings. – Machine’s operation panel (Additional Functions menu) – NetSpot Device Installer (Canon utility software included in the User Software CD) Troubleshooting Appendix Table of Contents Index...
Page 148 Before Using the Machine Press [ Document and Paper SETTINGS>, then press [OK]. Press [ Copying then press [OK]. Press [ Sending and press [OK]. Receiving Press [ Printing and then press [OK]. Scanning <OFF>: Does not receive e-mail/I-fax using the machine’s own SMTP Network receiving function.
Page 149 Before Using the Machine Press [ Document and Paper SETTINGS>, then press [OK]. Press [ Copying SEND>, then press [OK]. Press [ Sending and then press [OK]. Receiving <OFF>: Does not use an SMTP server that requires POP before SMTP. <ON>: Uses an SMTP server that requires POP before SMTP (method Printing and for authenticating users who have logged in the POP server before...
Page 150 Before Using the Machine Use the numeric keys to enter the e-mail address Document and Paper your machine will use, then press [OK]. – Enter the e-mail address as follows when you receive e-mail using a POP server. Copying E - M A I L c a l @ p o p .
Page 151 Before Using the Machine Press [ Document and Paper then press [OK]. Use the numeric keys to enter the password for Copying access to the POP server, then press [OK]. Press [ Sending and then press [OK]. Receiving Use [ Printing and interval at which you want to check the POP Scanning...
Page 152: Setting Up A Computer As A File Server
Any of the following can be used to specify the settings. – Machine’s operation panel (Additional Functions menu) Troubleshooting – NetSpot Device Installer (Canon utility software included in the User Software CD) Appendix Table of Contents Index Back...
Page 153: Press [ ] Or [ ] To Select , Then Press
Before Using the Machine Press [ Document and Paper then press [OK]. Press [ Copying [OK]. Press [ Sending and press [OK]. Receiving Use the numeric keys to enter the NetBIOS name Printing and of the machine, then press [OK]. Scanning Network –...
Page 154: Configuring A Shared Folder
Before Using the Machine Press [Stop/Reset] to return to the standby Document and Paper mode. Restart the machine. Copying Configuring a Shared Folder ■ Sending and To send data from the machine to a computer on your network, you Receiving need to specify the settings of the computer for receiving data.
Page 155 Before Using the Machine – Click [File and Print Sharing] → click [I want to be able to give others access to my files] → click [OK]. Document and Paper – To specify the access control method, click the [Access Control] tab →...
Page 156 Before Using the Machine Set up file sharing. Document and Paper If [Share-level access control] is selected: ● – Right-click the folder you want to share using Explorer → click Copying [Sharing]. – On the [Sharing] sheet, click [Shared As] → enter the share name in [Share Name].
Page 157 Before Using the Machine Set a destination address using the machine’s Document and Paper operation panel. Sample destination setting: ● Copying – Server side settings: [Computer name]: [Share Name]: Sending and Receiving Create a folder called Images within share, and then specify Images as the destination for sending.
Page 158 Before Using the Machine Windows 2000/XP/Server 2003/Vista Document and Paper Copying – It is recommended that the file server be configured by the network administrator. – The number of users or clients that can access a server running Windows Sending and 2000 Server/XP/Server 2003/Vista is limited.
Page 159 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Specify the NetBIOS settings Settings For Windows Vista ● Maintenance – Double-click [Internet Protocol Version 4 (TCP/IPv4)] to open the [Internet Protocol Version 4 (TCP/IPv4) Properties] dialog box → in the [General] sheet, click [Advanced].
Page 160 Before Using the Machine Confirm the computer name. Document and Paper For Windows Vista, click [Continue] to proceed if the [User Account Copying Control] dialog box appears. For Windows Vista: ● Sending and – Click [Start] on the Windows taskbar → right-click [Computer] → Receiving [Properties] →...
Page 161 Before Using the Machine Open the [Computer Management] window. Document and Paper For Windows XP Home Edition, skip step 7. Copying For Windows Vista, click [Continue] to proceed if the [User Account Control] dialog box appears. Sending and For Windows Vista: ●...
Page 162 Before Using the Machine – In the [New User] dialog box, enter the user name in [User name] → enter the password in [Password] → re-enter the password in Document and Paper [Confirm password]. Copying Sending and Receiving Printing and Scanning Network Remote UI...
Page 163 Before Using the Machine For Windows 2000/XP/Server 2003: ● Document and Paper – Right-click the folder you want to share using Explorer → click [Properties]. – On the [Sharing] sheet, click [Share this folder] → enter the share name in [Share name]. Copying Sending and Receiving...
Page 164: Sending And Receiving
Before Using the Machine To create a shared folder on an NTFS format disk: ● Document and Paper – Click [Permissions] → select or add the users or groups to whom you want to give access to the shared folder. Copying Sending and Receiving...
Page 165: Remote Ui
Before Using the Machine – The machine’s destination settings: Document and Paper The server protocol: <NAME>: <HOST NAME>: <FILE PATH>: Copying <LOGIN NAME>: <PASSWORD>: Sending and – A maximum of 120 alphanumeric characters can be entered Receiving for <HOST NAME> on the operation panel. Also, a maximum of 120 alphanumeric characters can be entered for <FILE PATH>.
Page 166: Additional Network Settings
Before Using the Machine Additional Network Settings Document and Paper Depending your network environment, additional network Copying settings may be required. Sending and It is recommended that the network administrator perform the following Receiving procedures. Printing and Scanning TCP/IP Settings ■...
Page 167 Before Using the Machine Press [ Document and Paper displayed, then press [OK]. Use the numeric keys to enter the desired host Copying name, then press [OK]. Sending and H O S T h o s t Receiving Printing and Press [ Scanning then press [OK].
Page 168 Before Using the Machine WINS Settings Document and Paper WINS (Windows Internet Name Service) is a service used for associating a NetBIOS name (which is a name of a computer or a Copying printer on a NetBIOS network) with a unique IP address. Press [Additional Functions].
Page 169 Before Using the Machine HTTP Settings Document and Paper You can restrict the use of Remote UI. Press [Additional Functions]. Copying Press [ Sending and SETTINGS>, then press [OK]. Receiving If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric Printing and keys, then press [Log In/Out (ID)].
Page 170 Before Using the Machine Press [ Document and Paper then press [OK]. Press [ Copying press [OK]. Press [ Sending and which you want to change the port number Receiving (LPD, RAW, HTTP, SMTP RX, POP3 RX, SMTP TX or Printing and SNMP), then press [OK].
Page 171 Before Using the Machine Press [ Document and Paper [OK]. Press [ Copying then press [OK]. Press [ Sending and <PERMIT>, then press [OK]. Receiving <Reject>: Restricts the access to the machine (printing/PC faxing/ Remote UI) from the computers with certain IP addresses. Printing and <Permit>: Permits the access to the machine (printing/PC faxing/ Scanning...
Page 172: Startup Time Settings
Before Using the Machine Press [ Document and Paper SETTINGS>, then press [OK]. Press [ Copying then press [OK]. Press [ Sending and ADD>, then press [OK]. Receiving Press [ Printing and then press [OK]. Scanning <OFF>: Disables a MAC address filter. Network <ON>: Enables a MAC address filter.
Page 173 Before Using the Machine Press [ Document and Paper SETTINGS>, then press [OK]. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric Copying keys, then press [Log In/Out (ID)]. Press [ Sending and SETTINGS>, then press [OK].
Page 174: Checking Network Settings
Before Using the Machine Checking Network Settings Document and Paper You can check the current network settings as follows. Copying Press [Additional Functions]. Press [ Sending and Receiving SETTINGS>, then press [OK]. If the System Manager ID and System Password have been set, enter Printing and the System Manager ID and System Password using the numeric Scanning...
Page 175: Machine Management
Device Installer NetSpot Device Installer is utility software for specifying the initial settings of Canon devices connected to a network. Available on the CD-ROM, NetSpot Device Installer can be accessed directly without installation, enabling network users to quickly and easily specify the initial settings of network devices.
Page 176 Before Using the Machine 7 Remote UI Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index System Requirements ...7-3 Windows ...7-3 Macintosh ...7-3 Using the Remote UI ...7-4 Starting the Remote UI ...7-4 Displaying Device Status and Information ...7-6 Job Management ...7-7...
Page 177 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Customizing System Settings ...7-12 Customizing System Information ... 7-12 Specifying Forwarding Settings ...7-15 Managing the Department/User ID ...7-21 Import/Export Function ...7-27 Saving the Address Book ...
Page 178 Before Using the Machine System Requirements Document and Paper The Remote UI has been confirmed to work in the following Copying system environments. Sending and Windows ■ Receiving ● Printing and Scanning – Microsoft Windows 98/98SE – Microsoft Windows Me Network –...
Page 179: Using The Remote Ui
Before Using the Machine Using the Remote UI Document and Paper The Remote UI software enables you to access and manage the Copying machine connected to a network using a web browser. Check the machine status from a network computer ●...
Page 180 Before Using the Machine Click [OK]. Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings [Device] - [Status] page is displayed when you logon the Remote UI. Maintenance Troubleshooting Appendix Table of Contents Index Back Previous...
Page 181: Displaying Device Status And Information
Before Using the Machine Displaying Device Status and Information Document and Paper You can view the current status of the machine and also Copying information about the administrator in charge of the machine, the installation location and various machine settings. Sending and Click [Device] →...
Page 182: Job Management
Before Using the Machine Job Management Document and Paper The Remote UI enables you to manage print jobs. It also Copying enables you to view the sending and receiving results of fax jobs. Sending and Managing Print Jobs ■ Receiving You can use the Remote UI to manage print jobs that are being Printing and processed by the machine, or are held in the print queue.
Page 183: Viewing The Activity Log
Before Using the Machine To delete a print job, select the [Select] check Document and Paper box next to the desired job → click [ Copying Sending and Receiving Printing and Scanning Network Remote UI You cannot recover the job once it is deleted. System Manager Settings Maintenance...
Page 184: Managing The Address Book
Before Using the Machine Managing the Address Book Document and Paper The Remote UI enables you to view and modify the Address Copying Book data. Sending and You can also access these setting menus from the operation panel of the Receiving machine.
Page 185 Before Using the Machine To edit the information, click [Edit] → make the necessary changes on the Change Address screen → click [OK]. Document and Paper Copying Sending and Receiving Printing and Scanning Network To register a new address: ● Remote UI Click [None] or any number for which [None] is displayed as the name.
Page 186 Before Using the Machine Select [One-touch Speed Dial] or [Coded Dial] from the drop-down list → select the check box next to the number to register for the Document and Paper group dialing → click [OK]. Copying Sending and Receiving Printing and Scanning Network...
Page 187: Customizing System Settings
Before Using the Machine Customizing System Settings Document and Paper Copying Customizing System Information ■ The Remote UI enables you to specify the machine’s system Sending and settings. Receiving Printing and You can also access the system settings from the operation panel of the Scanning machine.
Page 188 Before Using the Machine To protect the Restrict New Addresses: ● Document and Paper Click [Restrict Access to Destinations]. Copying Sending and Receiving Printing and Scanning Network Specify the necessary fields → click [OK]. Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents...
Page 189 Before Using the Machine Set ID and Password: Document and Paper Copying Sending and Receiving System Manager ID: Printing and Scanning Set/ Change Password: Network System Manager Remote UI Password: Confirm: System Manager Settings Maintenance Permit End-user’s Job Operation: Troubleshooting Appendix Table of Contents Index...
Page 190: Specifying Forwarding Settings
Before Using the Machine Specifying Forwarding Settings Document and Paper The Remote UI enables you to automatically forward received Copying documents to specified addresses. To use this function, you need to specify the forwarding settings in two ways, and depending on the settings the function will work differently: Sending and Forwarding conditions are set: the machine will forward only ●...
Page 191 Before Using the Machine To forward only documents that meet specified ● forwarding conditions: Document and Paper Click [ Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index ] (Add New Conditions). Back Previous Next...
Page 192 Before Using the Machine Items for Fax: Document and Paper [disregarded]: [does not exist]: Copying [equals]: Sending and Receiving [differs from]: Printing and Scanning [begins with]: Network Remote UI [ends with]: System Manager [contains]: Settings Maintenance [does not contain]: Forwards the document if the Fax Troubleshooting Appendix Table of Contents...
Page 193 Before Using the Machine Forwarding Destination: Document and Paper Copying Forwarding Settings: Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Specify an address from the Address Book by clicking [Address Book] → select the desired address from the displayed list →...
Page 194 Before Using the Machine Select the receiving mode from [Receive Type]. Document and Paper If you select [All], all the forwarding settings stored in the machine are displayed. To view/change the registered forwarding settings: ● Copying Click the condition name to display the current forwarding setting. Sending and Receiving Printing and...
Page 195 Before Using the Machine To print a list of the registered forwarding settings: ● Document and Paper Click [Print Forwarding Conditions List]. Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Back Previous...
Page 196: Managing The Department/User Id
Before Using the Machine Managing the Department/User ID Document and Paper By registering a department/user ID and password for each Copying department/user, you can manage the machine by limiting its use to only those who enter the correct department/user ID and password.
Page 197 Before Using the Machine Click [Department ID Management Settings] or Document and Paper [User Management Settings] to register a new department or user. Copying Sending and Receiving Printing and Scanning Network Remote UI Specify the necessary fields → click [OK]. System Manager Settings Maintenance...
Page 198 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning User ID registration screen Network User ID: Set Password: Remote UI Password: System Manager Settings Confirm: Maintenance Troubleshooting Appendix Table of Contents Index Enter a log-on name (32 characters maximum).
Page 199 Before Using the Machine Click [Settings]. Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Back Previous Next Select [Enable Department ID Management] or [Enable User Management] → click [OK] to activate the management mode.
Page 200 Before Using the Machine [Enable User Management] Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI [Accept Print Jobs with Unknown Ids] System Manager [Clear All Counts] Settings Maintenance Troubleshooting Appendix Table of Contents Index When this check box is selected, User Management becomes enabled.
Page 201 Before Using the Machine To delete the registered department/user ID: ● Document and Paper Select the check box next to the department/user ID to delete → click [ – You can click [Change List View] to switch the management list between department and user ID.
Page 202 Before Using the Machine Import/Export Function Document and Paper The Remote UI enables you to save the Address Book and other Copying settings information, such as a file that can be loaded into the machine when needed. This function is useful when you want to use the same settings on another machine, and for backing Sending and up.
Page 203 Before Using the Machine Click [Start Export]. Document and Paper Copying Sending and Receiving Printing and Scanning Network Follow the instructions on the screen to specify the location where you want to save the file. Remote UI The file is saved in the specified location. System Manager Settings Maintenance...
Page 204 Before Using the Machine Click [Import]. Document and Paper Copying Sending and Receiving Printing and Scanning Network Click [Browse] → select the file to import → click [OK]. Remote UI System Manager Settings Maintenance Troubleshooting Appendix Do not import any files while the machine is executing other jobs. Table of Contents Index Back...
Page 205 Before Using the Machine Click [Start Export]. Document and Paper Copying Sending and Receiving Printing and Scanning Network Follow the instructions on the screen to specify the location where you want to save the file. Remote UI The file is saved in the specified location. System Manager Settings Maintenance...
Page 206 Before Using the Machine Click [Import]. Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Back Previous Next Click [Browse] → select the file to import click [OK].
Page 207 Before Using the Machine Saving Additional Functions Settings in ■ Document and Paper Files (Export) You can store Additional Functions settings as a file in your computer. Copying Click [Add.Func.] → select [Import/Export] from the menu that appears under [Add.Func.] → click Sending and [Additional Functions].
Page 208 Before Using the Machine Loading Additional Functions Settings ■ Document and Paper Files (Overwrite/Import) You can load Additional Functions settings into the machine from saved files. Copying Sending and If the machine is in the Sleep mode, press [Energy Saver] on the operation panel to cancel the Sleep mode before performing an Import operation.
Page 209 Before Using the Machine Click [Browse] → select the file to import → click Document and Paper [OK]. Copying Sending and Receiving Printing and Scanning Network Remote UI – When Additional Functions settings are imported, the System Manager ID, and Network Settings are automatically overwritten. System Manager –...
Page 210 Before Using the Machine Device Custom Settings Document and Paper The Remote UI enables you to edit the machine’s custom Copying settings. Sending and You can also access these setting menus from the Operation Panel of the Receiving machine. For details, see “Machine Settings, ” on p. 11-4. Printing and Click [Add.Func.] →...
Page 211 Before Using the Machine 8 System Manager Settings Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Specifying the System Manager Settings ...8-3 Device Information Settings ...8-5 Department ID Management ...8-6 Registering the Department ID, Password, and Page Limit ...8-6...
Page 212 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Managing User IDs ...8-14 Handling Documents with Forwarding Errors ...8-15 Remote UI...8-16 Restricting Access to Destinations ...8-17 Setting a Password for the Address Book ...
Page 213 Before Using the Machine Specifying the System Manager Settings Document and Paper You can set an ID and a password for the System Manager. Once Copying the System Manager ID/password is set, restrictions can be placed on storing or changing the System Settings. Sending and Receiving –...
Page 214 Before Using the Machine Press [ Document and Paper PASSWORD>, then press [OK]. Use the numeric keys to enter a number, then Copying press [OK]. Press [ Sending and MANAGER>, then press [OK]. Receiving Use the numeric keys to enter the System Printing and Manager’s name, then press [OK].
Page 215 Before Using the Machine Device Information Settings Document and Paper You can set a name for the machine, and enter information Copying regarding its location. Press [Additional Functions]. Sending and Press [ Receiving SETTINGS>, then press [OK]. Printing and If the System Manager ID and System Password have been set, enter Scanning the System Manager ID and System Password using the numeric keys, then press [Log In/Out (ID)].
Page 216: Department Id Management
Before Using the Machine Department ID Management Document and Paper You can register a Department ID and password for each Copying department, and manage the machine by limiting its use to only those who enter the correct Department ID and password. This is called Department ID Management.
Page 217 Before Using the Machine Press [ Document and Paper SETTINGS>, then press [OK]. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric Copying keys, then press [Log In/Out (ID)]. Press [ Sending and ID>, then press [OK].
Page 218: Changing The Password And Page Limit
Before Using the Machine Press [ Document and Paper (when <TOTAL PRINT LIMIT> is selected), then press [OK]. The message displayed will vary depending on which function you Copying selected in step 11. Example: <COPY LIMIT> appears when <COPY LIMIT> is selected. Sending and Use the numeric keys to enter the maximum Receiving...
Page 219 Before Using the Machine Press [ Document and Paper ID whose password and page limit you want to change, then press [OK] twice. Copying Press [ press [OK]. Sending and Press [Clear] to clear the current password. Receiving Use the numeric keys to enter the new Printing and password, then press [OK].
Page 220: Erasing The Department Id And Password
Before Using the Machine Erasing the Department ID and Password ■ Document and Paper You can erase the Department ID and password that you have registered. Copying Press [Additional Functions]. Press [ Sending and SETTINGS>, then press [OK]. Receiving If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric Printing and keys, then press [Log In/Out (ID)].
Page 221: Clearing Page Totals
Before Using the Machine Press [ Document and Paper [OK]. Press [ Copying then press [OK]. Press [ Sending and TOTALS>, then press [OK]. Receiving Printing and Scanning If you select <CLEAR ALL TOTAL>, the counter information is deleted. Network Press [ function, then press [OK].
Page 222: Printing Counter Information (Dept. Info List)
Before Using the Machine Press [ Document and Paper then press [OK]. <NO>: Does not clear the page totals. <YES>: Clear the page totals. Copying Press [Stop/Reset] to return to the standby mode. Sending and Receiving Printing Counter Information (DEPT. INFO ■...
Page 223 Before Using the Machine Press [ Document and Paper [OK]. Press [ Copying ID>, then press [OK]. Press [ Sending and then press [OK]. Receiving <ON>: The machine accepts print jobs from computers that do not correspond with a registered Department ID. Printing and <OFF>: The machine does not accept print jobs from computers that Scanning...
Page 224: Managing User Ids
Before Using the Machine Managing User IDs Document and Paper You can set whether or not to use the User ID Management. Copying The User ID Management function enables you to register up to 30 User IDs. Sending and Receiving –...
Page 225: Handling Documents With Forwarding Errors
Before Using the Machine Handling Documents with Forwarding Errors Document and Paper You can set how the machine handles the documents that failed Copying to be forwarded. Sending and If a forwarding error occurs when both <PRINT> and <STORE TO MEMORY> Receiving are set to <OFF>, the received document will be lost.
Page 226: Remote Ui
Before Using the Machine Remote UI Document and Paper You can set whether to enable the Remote UI to operate the Copying machine and change settings. Press [Additional Functions]. Sending and Press [ Receiving SETTINGS>, then press [OK]. Printing and If the System Manager ID and System Password have been set, enter Scanning the System Manager ID and System Password using the numeric...
Page 227 Before Using the Machine Restricting Access to Destinations Document and Paper You can send the documents with following restrictions or Copying settings. – Setting a Password for the Address Book Sending and – Restricting the New Address Receiving – Restricting PC Faxing Printing and Scanning –...
Page 228 Before Using the Machine Restricting the New Address ■ Document and Paper This mode enables you to restrict the entering of new destinations. When you set <RESTRICT NEW ADD.> to <ON>, the following are restricted: Copying – Specifying a destination using the numeric keys. –...
Page 229 Before Using the Machine Press [ Document and Paper then press [OK]. Press [ Copying then press [OK]. Press [Stop/Reset] to return to the standby Sending and mode. Receiving Printing and Confirming Entered Fax Numbers ■ Scanning You can specify whether or not to confirm the entered fax numbers Network each time you send a fax.
Page 230 Before Using the Machine Press [ Document and Paper then press [OK]. Press [ Copying CALL>, then press [OK]. Press [ Sending and then press [OK]. Receiving Press [Stop/Reset] to return to the standby Printing and mode. Scanning Network Restricting Broadcasting ■...
Page 231 Before Using the Machine Checking the Job Log Document and Paper You can specify whether or not to check the job log. When you Copying set <CHECKING THE LOG> to <ON>, you can check the job log using the System Monitor screen. When you set <CHECKING THE LOG>...
Page 232 Before Using the Machine Restricting the USB Interface Port Document and Paper You can specify whether to accept or reject jobs by restricting Copying the connection to the USB port. Sending and The only USB port to which you can restrict the connection is the one on Receiving the back of the machine.
Page 233 Before Using the Machine 9 Maintenance Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Cleaning the Machine ...9-2 Exterior ...9-2 Interior ...9-2 Fuser Roller ...9-6 Scanning area ...9-6 Replacing the Toner Cartridge ...9-10 Redistributing Toner ...
Page 234 Before Using the Machine Cleaning the Machine Document and Paper Note the following before cleaning your machine: Copying – Make sure no document is stored in memory, then turn off the main power switch and disconnect the power cord. Sending and –...
Page 235 Before Using the Machine Lift the scanning platform until it is locked (A). Document and Paper (You will hear an audible “click.”) Copying Sending and Receiving Printing and Scanning Network Open the toner cover (B), using the knob which covers over on dent (A). Remote UI System Manager Settings...
Page 236 Before Using the Machine Use a clean, soft, dry, lint-free cloth to remove Document and Paper any toner or paper debris from the machine’s interior. Copying – Do not touch the fixing assembly (A) as it becomes very hot Sending and during use.
Page 237 Before Using the Machine Push the toner cartridge to make sure it is Document and Paper properly set in the machine. Copying Sending and Receiving Printing and Scanning Network Close the toner cover using the tab. Remote UI System Manager Settings Maintenance Troubleshooting...
Page 238: Multi-Purpose Tray
Before Using the Machine Fuser Roller ■ Document and Paper If black streaks appear with printing, the fuser roller in the main unit may be dirty. Should this occur, clean the fusing roller in the following procedure. The roller should also be cleaned each time Copying the toner cartridge is replaced.
Page 239 Before Using the Machine Clean the platen glass and the underside of the Document and Paper ADF with a cloth dampened with water. Then, wipe the area with a soft, dry cloth. Copying Sending and Receiving Printing and Scanning Network Do not dampen the cloth too much, as this may tear the document Remote UI or damage the machine.
Page 240 Before Using the Machine Open the ADF cover. Document and Paper Copying Sending and Receiving Printing and Scanning Clean the rollers (A) inside the ADF with a cloth dampened with water. Then wipe the area with a Network soft, dry cloth. Remote UI System Manager Settings...
Page 241 Before Using the Machine Clean the ADF scanning area (on the left side of Document and Paper the platen glass) with a cloth dampened with water. Then wipe the area with a soft, dry cloth. Copying Sending and Receiving Printing and Scanning Network Close the ADF.
Page 242: Tx/Rx Settings
Before Using the Machine Replacing the Toner Cartridge Document and Paper When the LCD displays < TONER LOW/PREPARE NEW TONER>, Copying the machine will not print and stores all documents in memory if it receives data. In this case, redistribute toner in the toner cartridge.
Page 243 Before Using the Machine Remove the toner cartridge. Document and Paper Copying Sending and Receiving Printing and Scanning Gently rock the toner cartridge five or six times Network to distribute toner evenly. Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Back...
Page 244 Before Using the Machine Insert the cartridge so that the protrusion on Document and Paper the right side of the toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide. Copying Sending and Receiving...
Page 245 Before Using the Machine Replacing the Toner Cartridge with a New ■ Document and Paper Lift the scanning platform until it is locked (A). Copying (You will hear an audible “click.”) Sending and Receiving Printing and Scanning Network Remote UI Open the toner cover (B), using the knob which covers over on dent (A).
Page 246 Before Using the Machine Gently rock the toner cartridge five or six times Document and Paper to distribute toner inside. Copying Sending and Receiving Printing and Scanning Hold the toner cartridge with one hand, and pull Network the seal completely out. Remote UI System Manager Settings...
Page 247 Before Using the Machine Insert the cartridge so that the protrusion on Document and Paper the right side of the toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide. Copying Sending and Receiving...
Page 248: Canon Cartridge
The Clean Earth Campaign ■ System Manager THE Canon CARTRIDGE RECYCLING PROGRAM Settings Maintenance The Canon Cartridge Recycling Program fulfills the first initiative of Canon’s Clean Earth Campaign, which supports four critical environmental areas: Troubleshooting – Recycling in the Workplace –...
Page 249 Before Using the Machine – Cartridges collected through this program are not refilled. Document and Paper – You are not entitled to a tax deduction or rebate for the return of empty cartridges. – This program may be modified or discontinued without notice. Copying Sending and Receiving...
Page 250 Apply the UPS authorized returning label provided in this guide. Residents of Alaska and Hawaii: Do not use the UPS authorized returning label. For Alaska and Hawaii Canon set up alternative mail service with the U.S. Postal Service. Please call 1-800-OK-Canon to receive U.S. Postal Service merchandise returning label.
Page 251 For location, please call 1-800-949-6660. By using either of the above methods of shipment, your used cartridge (s) will be forwarded to the Canon Cartridge Collection Center at no charge to you. For further information about the Clean Earth Campaign in the...
Page 252 Place the empty cartridge in the box of your new cartridge. Seal Sending and the box. Receiving – Apply the Canon Canada Inc./Canada Post label provided in this Printing and brochure. Canon’s labels are specially marked so that Canon pays Scanning the postage.
Page 253 Working to preserve endangered species is a long-standing Canon Settings interest. To this end, for every cartridge collected, Canon Canada donates $1, Maintenance shared equally between World Wildlife Fund Canada and the Nature Conservancy of Canada. This donation is utilized in Canada.
Page 254 Before Using the Machine Transporting the Machine Document and Paper Follow this procedure to avoid vibration damage to the Copying machine when transporting it over a long distance. Turn off the main power switch. Sending and Disconnect the power cord and all the cables Receiving from the back of the machine.
Page 255 Before Using the Machine Remove the toner cartridge. Document and Paper Copying Sending and Receiving Printing and Scanning Network – To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth. –...
Page 256 Before Using the Machine Remove the dust cover from the paper cassette. Document and Paper Copying Sending and Receiving Printing and Scanning Open the front panel of the paper cassette. Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Back Previous...
Page 257 Before Using the Machine Detach the Document feeder tray. Document and Paper Copying Sending and Receiving Printing and Scanning Make sure all the covers are closed. Network Grip the handles on both sides of the machine and lift it carefully, as shown in the illustration below.
Page 258 Before Using the Machine 10 Troubleshooting Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Clearing Jams...10-3 Document Jams ... 10-3 Paper Jams ... 10-5 LCD Messages ... 10-13 Error Codes ...
Page 259 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Sending/Receiving Problems ... 10-33 Sending Problems...10-33 Receiving Problems ...10-38 Copying Problems ... 10-44 Printing Problems ...
Page 260 If loose toner comes into contact with your skin or clothing, wash with cold water. Warm water will set the toner. Do not force a jammed document or paper out of the machine. Contact Canon Customer Care Center if needed. Document Jams ■...
Page 261 Before Using the Machine Open the ADF cover. Document and Paper Copying Sending and Receiving Printing and Scanning Hold both sides of any jammed documents and gently pull them out straight upward. Network Remote UI System Manager Settings Maintenance Troubleshooting Do not pull the document forcefully as it may tear.
Page 262 Before Using the Machine Open the ADF and then hold both sides of any Document and Paper jammed documents and gently pull them out. Copying Sending and Receiving Printing and Scanning Close the ADF. Network Remote UI System Manager Settings Maintenance Troubleshooting Be careful not to get your fingers caught.
Page 263 Before Using the Machine Remove the toner cartridge from the machine. Document and Paper Copying Sending and Receiving Printing and Scanning Network – Remove watches and any bracelets or rings when touching the inside of the machine. These items might be damaged if they come into contact with the parts inside of the machine.
Page 264 Before Using the Machine Gently pull the jammed paper between the Document and Paper fixing assembly (A) and transfer roller (B) until the leading edge emerges from the machine. Copying Sending and Receiving Printing and Scanning Network Remote UI – Do not touch the fixing assembly (A) as it becomes very hot during use.
Page 265 Before Using the Machine Hold the toner cartridge by its handle. Document and Paper The arrow (A) on the toner cartridge should be facing away from you and pointing down. Copying Sending and Receiving Printing and Scanning Network Do not open the drum protective shutter on the toner cartridge. Remote UI Print quality may deteriorate if the drum surface is exposed to light or is damaged.
Page 266 Before Using the Machine Close the toner cover using the tab. Document and Paper Copying Sending and Receiving Printing and Scanning Lower the scanning platform. Network Remote UI System Manager Settings Maintenance Troubleshooting Be careful not to get your fingers caught. Appendix Table of Contents Index...
Page 267 Before Using the Machine Remove the paper in the paper cassette. Document and Paper Copying Sending and Receiving Printing and Scanning Hold both sides of the jammed paper and slowly Network pull it out in the direction of the arrow. –...
Page 268 Before Using the Machine Close the front panel of the paper cassette. Document and Paper Copying Sending and Receiving Printing and Scanning Set the dust cover on the paper cassette. Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Back Previous...
Page 269 Before Using the Machine Hold both sides of the jammed paper and gently Document and Paper pull it out upward. This operation is required only when <OPEN REAR COVER> appears on the LCD display. Copying Sending and Receiving Printing and Scanning Network If the jammed paper is badly folded, similar to the folds of an...
Page 270 Before Using the Machine LCD Messages Document and Paper See the following when the LCD displays error and status Copying messages. AVAILABLE MEMORY Sending and Receiving Description Printing and Scanning Action Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index This message shows the percentage of the...
Page 271 Before Using the Machine CANNOT SEND Document and Paper CHECK SETTINGS Description Copying Action Sending and Description Receiving Printing and Action Scanning Description Network Action Remote UI System Manager Settings CHANGE PAPERSIZE Maintenance Description Action Troubleshooting Appendix Table of Contents Index You have specified the group dialing when the line is off the hook.
Page 272 Send one by one, or use black and white sending. The machine may have trouble. Press [Start] to restore all settings to the default. If the message persists, contact Canon Customer Care Center. Back Previous DOCUMENT TOO LONG...
Page 273 Before Using the Machine FAILED TO WRITE Document and Paper CHECK MEDIA Description Copying Action Sending and Receiving Description Printing and Action Scanning Network Description Action Remote UI System Manager FEEDER PAPER JAM Settings CHECK THE FEEDER Maintenance Description Action Troubleshooting Appendix Table of Contents...
Page 274 Before Using the Machine LOAD PAPER Document and Paper Description Copying Action Sending and Description Receiving Printing and Scanning Network Remote UI Action System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index No paper is loaded in the paper cassette or multi- purpose tray when copying or printing.
Page 275 Before Using the Machine NO USB MEMORY Document and Paper INSERT USB MEMORY Description Copying Action Sending and Receiving NOT AVAILABLE NOW Description Printing and Scanning Network Description Remote UI Action System Manager NOT REGISTERED Settings Description Maintenance Action Troubleshooting Appendix Table of Contents Index...
Page 276 Turn off the main power switch, wait for more than 10 seconds, then turn it on again. If the message persists, turn off the main power switch, disconnect the power cord, and contact Canon Customer Care Center. TONER COVER OPEN...
Page 277 If the message persists after turning on the main power switch, the USB memory port may have problem. In this case, turn off the main power switch, disconnect the power cord, and contact Canon Customer Care Center. Next 10-20...
Page 278 Before Using the Machine Error Codes Document and Paper An error code is a four-digit code shown on an ERROR TX REPORT or an ERROR RX REPORT when an error occurs. Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings For details on reports, see “Printing Reports Automatically, ”...
Page 279 Before Using the Machine #0001 Document and Paper Description Action Copying #0003 Description Sending and Receiving Action Printing and Scanning Description Network Action Description Remote UI Action System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index A document may be jammed. Remove the jammed document.
Page 280 Before Using the Machine #0012 Document and Paper Description Copying Action Sending and #0018 Receiving Description Printing and Scanning Action Network #0037 Remote UI Description Action System Manager Settings #0401 Maintenance Description Action Troubleshooting Appendix Table of Contents Index You could not send because the recipient’s machine is out of paper.
Page 281 Before Using the Machine #0705 Document and Paper Description Copying Action Sending and Receiving Printing and Action Scanning Action Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index The send operation was interrupted because the size of the image data is larger than that specified in <MAX TX DATA SIZE>...
Page 282 Before Using the Machine #0753 Document and Paper Description Copying Action Sending and Receiving #0755 Description Printing and Scanning Action Network Description Remote UI Action System Manager Description Settings Maintenance Action Troubleshooting Appendix Table of Contents Index A TCP/IP error occurred while sending an e-mail message.
Page 283 Before Using the Machine #0802 Document and Paper Description Copying Action Sending and Receiving Description Printing and Scanning Action Network Remote UI Description Action System Manager Settings #0804 Maintenance Description Action Troubleshooting Appendix Table of Contents Index The name of the SMTP server or POP server in <E-MAIL/I-FAX>...
Page 284 Before Using the Machine #0812 Document and Paper Description Action Copying Sending and #0813 Receiving Description Printing and Action Scanning #0819 Network Description Remote UI Action System Manager #0820 Settings Description Maintenance Action Troubleshooting Appendix Table of Contents Index The POP password setting is incorrect. Check the POP Server password in <E-MAIL/I- FAX>...
Page 285 Before Using the Machine #0839 Document and Paper Description Copying Action Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index The user name or password for the SMTP authentication in <SMTP AUTH> is incorrect. Check the user name and password for <SMTP AUTH>...
Page 286: If Is Displayed
Before Using the Machine If <LOAD CORRECT PAPER> is displayed Document and Paper When <LOAD CORRECT PAPER> appears on the LCD display, Copying the size of the paper in the paper cassette or multipurpose tray is different from that of the paper specified in <CASSETTE> or <MP TRAY>...
Page 287: General Problems
If the problem is fixed, the Error indicator will turn off, and the LCD will return to the standby mode. If the Alarm indicator remains flashing, unplug the machine, and contact your local authorized Canon dealer. Next 10-30...
Page 288 Before Using the Machine Nothing appears in the LCD. Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Is the power cord plugged in securely? Check that the power cord is securely plugged into the machine and into the wall outlet.
Page 289: Paper Feeding Problems
Before Using the Machine Paper Feeding Problems Document and Paper Copying Paper does not feed properly. Sending and Receiving Printing and Scanning Network Remote UI Multiple sheets feed together into the machine. System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Is the paper loaded correctly? Make sure the paper is correctly loaded.
Page 290: Sending/Receiving Problems
Before Using the Machine Sending/Receiving Problems Document and Paper Copying Sending Problems ■ Sending and Document cannot be sent to an e-mail address, or file server. Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Did you just turn on the main power switch? Wait for a while.
Page 291 Before Using the Machine Cannot send a fax. Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Did you just turn on the main power switch? Wait for a while.
Page 292 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Are there other documents being sent from memory? Allow time for the documents to finish sending. Has an error occurred during transmission? Check the LCD for an error message.
Page 293 Before Using the Machine Document and Paper Copying Memory fills up immediately when you try to send. Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Is the machine overheated? Unplug the machine and let it cool for about 5 minutes.
Page 294 Before Using the Machine Sending of documents is too slow. Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI Cannot send using Error Correction Mode (ECM). System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Is the resolution set to <FINE>, <PHOTO>, <SUPER FINE>, or <ULTRA FINE>? Setting the resolution to <STANDARD>...
Page 295: Receiving Problems
Before Using the Machine Cannot send the documents to multiple recipients. Document and Paper Copying Sending and Receiving Receiving Problems ■ Printing and Scanning The machine does not receive documents (e-mail, or file server). Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix...
Page 296 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and No automatic switching between telephone and fax calls. Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Is paper loaded in the machine? Make sure paper is loaded in the machine.
Page 297 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Print quality is poor. Maintenance Troubleshooting Appendix Table of Contents Index If you set <MANUAL/AUTO> to <ON>, the machine will receive faxes automatically even when the receive mode is set to <Manual>.
Page 298 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Received faxes print blotched or unevenly. Maintenance Troubleshooting Appendix Table of Contents Index Is the toner cartridge installed properly? Make sure the toner cartridge is installed properly. (See “Set Up the Machine, ”...
Page 299 Before Using the Machine Cannot receive using Error Correction Mode (ECM). Document and Paper Copying Sending and Receiving Receiving of documents is too slow. Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Does the sender’s machine support ECM? If the sender’s machine does not support ECM, the document is received in normal mode without error...
Page 300 Before Using the Machine Document and Paper Copying Cannot print received documents on both sides of the paper. Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Is the sender’s machine functioning properly? Ask the sender to check that the machine is functioning properly.
Page 301: Copying Problems
Before Using the Machine Copying Problems Document and Paper Copying Blank paper comes out from the machine. Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Have you removed the plastic seal from the toner cartridge? Make sure you remove the seal from the cartridge.
Page 302 Before Using the Machine Paper jams occur. Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI Copy is skewed. System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Make sure the scanning platform and rear cover are fully closed.
Page 303: Checking Remaining Memory
Before Using the Machine The alarm sounds or <MEMORY FULL> appears in the LCD when Document and Paper making copies. Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Is the machine’s memory full? Check remaining memory.
Page 304: Printing Problems
Before Using the Machine Printing Problems Document and Paper Copying Blank paper comes out from the machine. Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Have you removed the plastic seal from the toner cartridge? Make sure you remove the seal from the cartridge.
Page 305 Before Using the Machine Paper jams occur. Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI Printout is skewed. System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Make sure the scanning platform and rear cover are fully closed.
Page 306 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Are the printer driver settings (Paper Size, Output Size) correct? Make sure that the printer driver settings (Paper Size, Output Size) are correct.
Page 307 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index For Windows 98/Me: 1. Click [Start] on the Windows task bar → [Settings] → [Printers] →...
Page 308: Telephone Problems
Before Using the Machine Telephone Problems Document and Paper Copying Cannot dial. Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Is the telephone cable connected properly? Make sure the cable is connected properly. (See “Set Up the Machine, ”...
Page 309: Network Problems
Before Using the Machine Network Problems Document and Paper Copying Unable to print from a TCP/IP network. Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Are the machine and cable properly connected? Check that the machine is connected to the network using the proper cable, then restart the machine.
Page 310 Before Using the Machine Document and Paper Copying The machine automatically connects to a destination other than the intended destination via its dial-up access (when a dial-up router is connected to your network). Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings...
Page 311 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Are the settings for <PERMIT RX MAC ADD> correct? If the MAC address of a computer specified in <PERMIT RX MAC ADD>...
Page 312: If A Power Failure Occurs
Before Using the Machine If a Power Failure Occurs Document and Paper If power is suddenly lost due to an outage or accidental Copying unplugging, a built-in battery retains the user data settings and the Address Book settings. Any sent or received documents stored in memory are backed up for about 30 minutes.
Page 313 If the machine makes strange noises, emits smoke or odd odor, turn off the main power switch immediately, disconnect the power cord, and contact Canon Customer Care Center. Do not attempt to disassemble or repair the machine yourself. Attempting to repair the machine yourself may void the limited warranty.
Page 314: Address Book Set
Before Using the Machine 11 Appendix Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Machine Settings ...11-4 Printing USER’S DATA LIST ... 11-4 Accessing the Setting Menu ... 11-4 Setting Menu ...11-6 PAPER SETTINGS ...
Page 315 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index TIMER SETTINGS ...11-28 ADJUST./CLEANING ...11-30 REPORT SETTINGS ...11-32 SYSTEM SETTINGS ...11-34 Summary of Reports and Lists ... 11-48 Printing Reports Automatically ...
Page 316 Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Checking and Deleting Jobs ... 11-55 Checking and Deleting Report Jobs ...11-55 Checking Remaining Memory ... 11-56 Glossary ...
Page 317 Before Using the Machine Machine Settings Document and Paper You can adjust the machine settings from the Setting Menu Copying to customize the way the machine works. To see the list of the current settings, print out USER’S DATA LIST. Sending and Printing USER’S DATA LIST ■...
Page 318 Before Using the Machine Press [ Document and Paper press [OK]. Copying For details on the submenu, see “Setting Menu, ” on p. 11-6. To register the settings or go to a submenu item, Sending and press [OK]. Receiving When finished, press [Stop/Reset] to return to Printing and the standby mode.
Page 319 Before Using the Machine Setting Menu Document and Paper Copying Depending on the country of purchase, some settings may not be available. Sending and PAPER SETTINGS Receiving Printing and 1. CASSETTE Scanning 2. MP TRAY Network VOLUME CONTROL Remote UI 1.
Page 320 Before Using the Machine VOLUME CONTROL Document and Paper 5. TX JOB DONE TONE Copying 6. RX JOB DONE TONE Sending and Receiving Printing and 7. SCAN DONE TONE Scanning Network 8. PRINT DONE TONE Remote UI System Manager COMMON SETTINGS Settings Maintenance 1.
Page 321 Before Using the Machine COMMON SETTINGS Document and Paper SELECTED FUNCTION 3. TONER SAVER MODE Copying Sending and Receiving 4. PRINTER DENSITY Printing and Scanning 5. DISPLAY LANGUAGE Network 6. ADF DIRTY ERROR Remote UI 7. INIT. COMMON SET. System Manager Settings Maintenance Troubleshooting...
Page 322: Stmt → Ltr
Before Using the Machine COPY SETTINGS Document and Paper 1. STANDARD SETTINGS Copying 1. IMAGE QUALITY Sending and Receiving Printing and 2. DENSITY Scanning Network 3. ZOOM RATIO Remote UI PRESET RATIO System Manager ZOOM 50-200% Settings 4. COPIES Maintenance 5.
Page 323 Before Using the Machine COPY SETTINGS Document and Paper 6. 2-SIDED Copying 2. SHARPNESS Sending and 3. PAPER SIZE GROUP Receiving Printing and Scanning 4. INIT. COPY SET. Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Sets whether to make the two-sided copies automatically.
Page 324 Before Using the Machine TX/RX SETTINGS Document and Paper 1. TX/RX COMMON SET. Copying 1. TX SETTINGS 1. UNIT NAME Sending and Receiving 2. DATA COMPRESSION Printing and Scanning Network Remote UI 3. RETRY TIMES System Manager Settings 4. SCANNING DENSITY 5.
Page 325 Before Using the Machine TX/RX SETTINGS Document and Paper 2. RESOLUTION Copying 3. IMAGE FORMAT Sending and Receiving Printing and 4. ORIGINAL TYPE Scanning Network 5. DIVIDE INTO PAGES Remote UI 6. SEND SETTINGS System Manager Settings 1. TX FILE NAME Maintenance 2.
Page 326 Before Using the Machine TX/RX SETTINGS Document and Paper 5. E-MAIL PRIORITY Copying 7. TX TERMINAL ID Sending and Receiving 1. PRINTING POSITION Printing and Scanning 2. TELEPHONE # MARK Network 8. COLOR TX GAMMA Remote UI System Manager Settings 9.
Page 327 Before Using the Machine TX/RX SETTINGS Document and Paper 2. RX SETTINGS 1. TWO-SIDED PRINT Copying Sending and Receiving 2. RECEIVE REDUCTION Printing and Scanning 1. RX REDUCTION Network Remote UI 2. REDUCE DIRECTION System Manager Settings 3. RX PAGE FOOTER Maintenance Troubleshooting 4.
Page 328 Before Using the Machine TX/RX SETTINGS Document and Paper RX TO MEMORY KEEP PRINTING Copying 2. FAX SETTINGS Sending and 1. RX MODE Receiving Printing and Scanning Network 2. USER SETTINGS Remote UI 1. UNIT TELEPHONE # 2. TEL LINE TYPE System Manager Settings Maintenance...
Page 329 Before Using the Machine TX/RX SETTINGS Document and Paper 1. ECM TX Copying 2. PAUSE TIME Sending and 3. AUTO REDIAL Receiving Printing and Scanning 1. REDIAL TIMES Network 2. REDIAL INTERVAL 3. TX ERROR REDIAL Remote UI System Manager Settings 4.
Page 330 Before Using the Machine TX/RX SETTINGS Document and Paper 4. RX SETTINGS 1. ECM RX Copying Sending and 2. FAX/TEL OPT. SET Receiving 1. RING START TIME Printing and 2. F/T RING TIME Scanning 3. F/T SWITCH ACTION Network Remote UI 3.
Page 331 Before Using the Machine TX/RX SETTINGS Document and Paper RING COUNT Copying 5. REMOTE RX Sending and Receiving REMOTE RX ID Printing and Scanning Network 6. MANUAL/AUTO Remote UI System Manager Settings F/T RING TIME Maintenance Troubleshooting Appendix Table of Contents Index Sets the number of incoming rings before the machine answers.
Page 332 Before Using the Machine ADDRESS BOOK SET. Document and Paper 1. 1-TOUCH SPD DIAL Copying Sending and 1. TEL NUMBER ENTRY Receiving 2. NAME Printing and Scanning 3. OPTIONAL SETTING Network Remote UI 1. LONG DISTANCE System Manager Settings Maintenance 2.
Page 333 Before Using the Machine ADDRESS BOOK SET. Document and Paper E-MAIL 1. E-MAIL ADDRESS Copying 2. NAME Sending and Receiving 1. HOST NAME Printing and 2. NAME Scanning 3. FILE PATH Network 4. LOGIN NAME 5. PASSWORD Remote UI 2. CODED SPD DIAL System Manager Settings 1.
Page 334 Before Using the Machine ADDRESS BOOK SET. Document and Paper 3. OPTIONAL SETTING Copying 1. LONG DISTANCE Sending and Receiving Printing and Scanning Network 2. TX SPEED Remote UI 3. ECM System Manager E-MAIL Settings 1. E-MAIL ADDRESS Maintenance 2. NAME Troubleshooting Appendix Table of Contents...
Page 335 Before Using the Machine ADDRESS BOOK SET. Document and Paper 1. HOST NAME Copying 2. NAME 3. FILE PATH Sending and Receiving 4. LOGIN NAME Printing and Scanning 5. PASSWORD Network 3. GROUP DIAL Remote UI 1. SELECT ADD/TEL NO System Manager 2.
Page 336 Before Using the Machine PRINTER SETTINGS Document and Paper 1. DEFAULT PAPERSIZE Copying 2. DEFAULT PAPERTYPE Sending and Receiving Printing and 3. COPIES Scanning 4. 2-SIDED PRINTING Network 5. PRINT QUALITY Remote UI 1. IMAGE REFINEMENT System Manager Settings 2. DENSITY Maintenance 3.
Page 337 Before Using the Machine PRINTER SETTINGS Document and Paper 6. PAGE LAYOUT 1. BINDING Copying Sending and 2. MARGIN Receiving Printing and 7. COLLATE Scanning Network 8. ERROR TIME OUT Remote UI System Manager Settings 9. INIT. PRINTER SET Maintenance 10.
Page 338 Before Using the Machine PRINTER SETTINGS Document and Paper 2. ORIENTATION Copying 3. FONT NUMBER Sending and Receiving 4. POINT SIZE Printing and Scanning 5. PITCH Network 6. FORM LINES 7. SYMBOL SET Remote UI System Manager Settings 8. CUSTOM PAPER Maintenance Troubleshooting 1.
Page 339 Before Using the Machine PRINTER SETTINGS Document and Paper 2. Y DIMENSION Copying 3. X DIMENSION Sending and 9. APPEND CR TO LF Receiving Printing and Scanning Network 10. ENLARGE A4 Remote UI System Manager Settings Maintenance 11. HALFTONES Troubleshooting Appendix Table of Contents Index...
Page 340 Before Using the Machine PRINTER SETTINGS Document and Paper 1. TEXT RESOLUTION Copying TONE Sending and Receiving GRADATION Printing and Scanning 2. GRAPHICS Network Remote UI 3. IMAGE System Manager Settings 11. RESET PRINTER Maintenance Troubleshooting Appendix Table of Contents Index Enables this function to text parts.
Page 341: Timer Settings
Before Using the Machine TIMER SETTINGS Document and Paper 1. DATE&TIME SETTING Copying 2. TIME ZONE SETTING 3. DATE TYPE SELECT Sending and Receiving Printing and Scanning 4. AUTO SLEEP TIME Network Remote UI 5. AUTO CLEAR TIME System Manager Settings 6.
Page 342 Before Using the Machine TIMER SETTINGS Document and Paper 1. START DATE/TIME Copying 2. END DATE/TIME Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Sets the start date. – 1.
Page 343: Adjust./Cleaning
Before Using the Machine ADJUST./CLEANING Document and Paper 1. FIX.UNIT CLEANING Copying 2. SPECIAL MODE T Sending and Receiving Printing and 3. SPECIAL MODE U Scanning Network MODE1 Remote UI MODE2 System Manager 4. SPECIAL MODE V Settings Maintenance Troubleshooting Appendix Table of Contents Index...
Page 344 Before Using the Machine ADJUST./CLEANING Document and Paper 5. SPECIAL MODE W Copying MODE1 MODE2 Sending and Receiving 6. SPECIAL MODE X Printing and Scanning Network 7. SPECIAL MODE Y Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Sets whether to prevent blur from appearing on the printouts for PDL (PCL/BDL) jobs.
Page 345: Report Settings
Before Using the Machine REPORT SETTINGS Document and Paper 1. SETTINGS Copying 1. TX REPORT PRINT ERROR ONLY Sending and Receiving REPORT WITH TX IMAGE Printing and Scanning OUTPUT YES Network REPORT WITH TX IMAGE Remote UI OUTPUT NO System Manager 2.
Page 346 Before Using the Machine REPORT SETTINGS Document and Paper 2. TX/RX SEPARATE Copying 2. LIST PRINT Sending and 1. ACTIVITY REPORT Receiving Printing and Scanning 2. SPEED DIAL LIST Network Remote UI 3. ADD BOOK DETAILS System Manager Settings Maintenance 4.
Page 347: System Settings
Before Using the Machine SYSTEM SETTINGS Document and Paper 1. SYS. MANAGER INFO Copying Sending and 1. SYS. MANAGER ID Receiving 2. SYSTEM PASSWORD Printing and 3. SYSTEM MANAGER Scanning 2. DEVICE INFO Network 1. DEVICE NAME 2. LOCATION Remote UI 3.
Page 348 Before Using the Machine SYSTEM SETTINGS Document and Paper 1. TOTAL PRINT LIMIT Copying 2. COPY LIMIT Sending and Receiving 3. BLACK SCAN LIMIT Printing and Scanning 4. COLOR SCAN LIMIT Network Remote UI 5. PRINT LIMIT System Manager Settings 3.
Page 349 Before Using the Machine SYSTEM SETTINGS Document and Paper 1. VIEW PAGE TOTALS Copying Sending and Receiving 2. CLEAR ALL TOTAL Printing and Scanning 3. PRINT LIST Network Remote UI 3. PDL JOBS W/OUT ID System Manager Settings 4. MANAGE USER ID Maintenance 5.
Page 350 Before Using the Machine SYSTEM SETTINGS Document and Paper 1. IP ADDRESS AUTO. Copying Sending and Receiving 2. IP ADDRESS Printing and Scanning 3. SUBNET MASK Network 4. GATEWAY ADDRESS 5. DNS SETTINGS Remote UI 1. PRIM. DNS SERVER System Manager 2.
Page 351 Before Using the Machine SYSTEM SETTINGS Document and Paper 6. CONFIGURE WINS 1. WINS RESOLUTION Copying Sending and 2. WINS SERVER Receiving 7. LPD PRINT Printing and Scanning 8. RAW PRINT Network USE BIDIRECTIONAL Remote UI System Manager Settings 9. USE HTTP Maintenance 10.
Page 352 Before Using the Machine SYSTEM SETTINGS Document and Paper 2. RAW 3. HTTP Copying 4. SMTP RX 5. POP3 RX Sending and Receiving 6. SMTP TX Printing and 7. SNMP Scanning 11. SET IP ADD RANGE Network Remote UI 1. PERMIT/REJECT System Manager Settings 2.
Page 353 Before Using the Machine SYSTEM SETTINGS Document and Paper 12. PERMIT RX MAC ADD Copying Sending and Receiving Printing and Scanning 2. USE SMB CLIENT Network Remote UI 1. SERVER 2. WORKGROUP System Manager Settings 3. COMMENT 4. LM ANNOUNCE Maintenance Troubleshooting Appendix...
Page 354 – Enables computers on the network to access the machine and modify its settings. – – Sets or browses detailed information on the machine with a Canon printer driver or utility. – – Specifies the type of network connection. Selects the detection method of Ethernet driver.
Page 355 Before Using the Machine SYSTEM SETTINGS Document and Paper MANUAL 1. COMMUNICATN MODE Copying Sending and 2. ETHERNET TYPE Receiving Printing and 6. VIEW IP ADDRESS Scanning 1. IP ADDRESS Network 2. SUBNET MASK 3. GATEWAY ADDRESS Remote UI 7. E-MAIL/I-FAX System Manager 1.
Page 356 Before Using the Machine SYSTEM SETTINGS Document and Paper 4. AUTH/ENC SETTINGS 1. POP BEFORE SEND Copying Sending and Receiving 2. SMTP AUTH Printing and Scanning Network Remote UI 5. E-MAIL ADDRESS 6. POP SERVER System Manager 7. POP ADDRESS Settings 8.
Page 357 Before Using the Machine SYSTEM SETTINGS Document and Paper 1. MAX TX DATA SIZE Copying 2. DIVIDED OVER MAX Sending and Receiving 2. FAX SETTINGS Printing and Scanning 1. TX START SPEED Network 2. RX START SPEED Remote UI 3. MEMORY LOCK System Manager Settings Maintenance...
Page 358 Before Using the Machine SYSTEM SETTINGS Document and Paper 3. MEMORY RX TIME Copying Sending and Receiving 7. FORWARD ERR. SET. Printing and 1. PRINT Scanning Network 2. STORE TO MEMORY Remote UI 8. REMOTE UI System Manager Settings Maintenance 9.
Page 359 Before Using the Machine SYSTEM SETTINGS Document and Paper 2. RESTRICT NEW ADD. Copying Sending and Receiving 3. FAX DRIVER TX Printing and Scanning 4. CONFIRM FAX NO. Network Remote UI 5. REST. REDIAL/CALL System Manager 6. REST. MUTI DEST Settings Maintenance CONFIRMATION...
Page 360 Before Using the Machine SYSTEM SETTINGS Document and Paper 10. CHECKING THE LOG Copying Sending and 11. USE DEVICE USB Receiving Printing and Scanning 12. UPDATE FIRMWARE Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Sets whether to allow displaying the log.
Page 361: Summary Of Reports And Lists
Before Using the Machine Summary of Reports and Lists Document and Paper The machine can generate the following reports and lists. Copying Report/List 1-TOUCH LIST Sending and Receiving 1-TOUCH LIST 2 Printing and CODED DIAL LIST Scanning CODED DIAL LIST 2 Network GROUP DIAL LIST USER’S DATA LIST...
Page 362: Printing Reports Automatically
Before Using the Machine Printing Reports Automatically Document and Paper TX REPORT, RX REPORT, and ACTIVITY REPORT can be set to Copying print automatically. TX REPORT ■ Sending and Receiving Press [Additional Functions]. Printing and Scanning Press [ SETTINGS>, then press [OK]. Network Press [ press [OK].
Page 363: Rx Report
Before Using the Machine Report Items Document and Paper The following items are displayed in the Transmission Report: Transaction description ● Copying TX/RX NO: Transaction number ● Sending and DEPT. ID: If Department ID Management is set, the ● Receiving Department ID is printed.
Page 364: Activity Report
Before Using the Machine Report Items Document and Paper The following items are displayed in the Reception Report: Transaction description ● Copying TX/RX NO: Transaction number ● Sending and RECIPIENT ADDRESS: Recipient’s fax/telephone number ● Receiving address Printing and DESTINATION ID: Sender’s name registered in Address Book ●...
Page 365 Before Using the Machine Press [ Document and Paper then press [OK]. Use [ Copying then press [OK]. <OFF>: Prints a report with the transmission and reception results listed chronologically. Sending and <ON>: Prints a report with the transmission and reception results Receiving separated in a report.
Page 366: Printing Reports And Lists Manually
Before Using the Machine Printing Reports and Lists Manually Document and Paper You can print the following report and lists manually. Copying – ACTIVITY REPORT – 1-TOUCH LIST Sending and – CODED DIAL LIST Receiving – GROUP DIAL LIST Printing and –...
Page 367: Printing 1-Touch List, Coded Dial List, And Group Dial List
Before Using the Machine Printing 1-TOUCH LIST, CODED DIAL LIST, ■ Document and Paper and GROUP DIAL LIST Press [Additional Functions]. Copying Press [ SETTINGS>, then press [OK]. Sending and Receiving Press [ Printing and press [OK]. Scanning Press [ Network LIST>,then press [OK].
Page 368: Checking And Deleting Jobs
Before Using the Machine Checking and Deleting Jobs Document and Paper System monitor enables you to monitor the status of the report Copying jobs currently being processed. Checking and Deleting Report Jobs ■ Sending and Receiving Press [System Monitor] repeatedly to select Printing and <REPORT STATUS>, then press [OK].
Page 369 Before Using the Machine Checking Remaining Memory Document and Paper You can check the remaining memory according to the status of Copying the machine. Press [System Monitor] repeatedly to select Sending and <AVAIL.MEMORY>, then press [OK] to confirm Receiving the remaining memory. Printing and A V A I L A B L E Scanning...
Page 370 Before Using the Machine Glossary Document and Paper Numeric Copying 10Base-T Sending and The Ethernet standard supporting data transfer rates a maximum of 10 Mbps, which utilizes a twisted-pair cable. Receiving 100B-TX Printing and The Ethernet standard supporting data transfer rates a maximum of Scanning 100 Mbps, which utilizes two pairs of high grade twisted-pair cables.
Page 371 Before Using the Machine BOOTP BOOTstrap Protocol. A protocol that enables a client machine to Document and Paper automatically obtain network setup information from a server over a TCP/IP network. BOOTP enables a client to automatically locate such information as the host name, domain name, and IP address, so that Copying it is not necessary to create these items manually.
Page 372 Before Using the Machine DNS server Domain Name System server. A server which maintains a database Document and Paper that translates the domain names of Internet servers, such as www. w3.org, into Internet Protocol (IP) addresses, such as “18.176.0.26”. This enables clients to connect to a server with a host name rather Copying than a numeric IP address.
Page 373 A graphics language that allows computer applications to draw graphic images using printers. Images in HP-GL/2 are represented as vector graphics. Vector objects describe an image in terms of geometric shapes, such as lines and polygons, and fills. HP-GL/2 is supported by your Canon machine. 11-60...
Page 374 Before Using the Machine HTTP Hypertext Transfer Protocol. The client-server TCP/IP protocol used Document and Paper on the World Wide Web for the transfer of HTML (Hypertext Markup Language) documents across the Internet. Copying I-fax Sending and I-fax (Internet fax) enables you to send and receive a scanned original Receiving converted to TIFF (Tagged Image File Format) or PDF (Portable Document Format) image data as an e-mail attachment to/from any...
Page 375: Image Quality
Before Using the Machine Job Recall A method to specify the same destination you have specified before. Document and Paper You can recall the destinations, scan settings, and send settings which have been set, and then send your documents. JPEG Copying Joint Photographic Experts Group.
Page 376 Before Using the Machine NetSpot Network management software that enables the setup and Document and Paper management of multiple printers connected to a network from one central location. A network manager can monitor conditions of network printers, ascertain online/offline status, error status, the Copying amount of paper in paper cassette, verify information on mounted fonts, and other readings.
Page 377 Before Using the Machine Proxy server A server that provides a cache of files available on remote servers Document and Paper that are slow or expensive to access. The term “proxy server” normally refers to a World Wide Web server that, on receiving a URL, tries to supply the requested file from its cache.
Page 378: Density
Many functions that are done physically at the Canon machine’s operation panel can be done via software at a Copying networked computer using a web browser, such as Microsoft Internet Explorer.
Page 379 Before Using the Machine Source Routing Normally, a host has no control over the route taken by a packet it Document and Paper sends. Source routing is a technique whereby the sender of a packet can specify the route that a packet should take through the network to its destination.
Page 380 Before Using the Machine Toner A black, resin coated powder contained in the toner cartridge. The Document and Paper machine applies the toner to the surface of the photosensitive drum inside the machine via an electrophotographic mechanism. Toner saver Copying The feature that extends cartridge life by reducing toner consumption rate at a slight decrease in print quality.
Page 381: Basic Sending Method
Before Using the Machine Index Document and Paper Copying Symbols & Numerics 1-TOUCH LIST 11-54 1-TOUCH LIST 2 11-54 Sending and Receiving 2-Sided key 1-6 2 on 1 combination 3-8 Printing and Scanning Network Accepting print jobs with unknown IDs 8-12 Accessing the setting menu 11-4 ACTIVITY REPORT Remote UI...
Page 382: Copy Mode
Before Using the Machine CODED DIAL LIST 2 11-54 Document and Paper Collate/2 on 1 key 1-7 Collate copy 3-7 COMMON SETTINGS 11-4, 11-7 Copying Components 1-3 Copying 3-1 Sending and Copy job Receiving Canceling 3-12 Checking 3-13 Printing and Deleting 3-13 Scanning COPY key 1-6...
Page 383: Loading Documents
Before Using the Machine Document and Paper ID key 1-7 If a power failure occurs 10-55 If you cannot solve a problem 10-56 Copying Image quality Copying 3-4 Sending and Faxes 4-6 Receiving Image Quality key 1-7 Import/Export function Printing and About the Import/Export function 7-27 Scanning Exporting the Additional Functions settings...
Page 384: Send/Fax Mode
Before Using the Machine Password Changing 8-8 Document and Paper Erasing 8-10 Registering 8-6 Copying PC faxing 4-28 Platen glass 1-4, 2-4 Power failure 10-55 Sending and Power socket 1-5 Receiving Printable area 2-9 Printing and PRINTER SETTINGS 11-4, 11-23 Scanning Printing 5-1 Network...
Page 385: Checking The Toner Level
Before Using the Machine Setting menu ADDRESS BOOK SET. 11-19 Document and Paper ADJUST./CLEANING 11-30 COMMON SETTINGS 11-7 COPY SETTINGS 11-9 Copying PAPER SETTINGS 11-6 PRINTER SETTINGS 11-23 REPORT SETTINGS 11-32 Sending and SYSTEM SETTINGS 11-34 Receiving TIMER SETTINGS 11-28 TX/RX SETTINGS 11-11 Printing and VOLUME CONTROL 11-6...
Page 386: Zoom Ratio
Before Using the Machine Document and Paper View Settings key 1-6 VOLUME CONTROL 11-4, 11-6 Copying Zoom ratio Preset zoom 3-5 Sending and Zoom designation 3-6 Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index Back Previous...
Page 387 Sending and CANON INC. Receiving 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. Printing and One Canon Plaza, Lake Success, NY 11042, U.S.A. Scanning CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada Network CANON EUROPA N.V.

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1827b001aa

Canon imageCLASS MF4690 Reference Manual

Table of Contents

Table of Contents

4 Sending and Receiving

1. 1. Set Documents.

System Manager

Remote UI

Press [Additional Functions]

Press [Stop/Reset] to Return to the Standby

5 Printing and Scanning

Printing Documents

Canceling Scan Jobs

System Manager Settings 8/Sending and 4

Machine

Before Using the

Appendix

Copying

Network

Checking and Deleting Jobs

Quick Links

Reference Guide

Chapters

Troubleshooting

Related Manuals for Canon imageCLASS MF4690

Summary of Contents for Canon imageCLASS MF4690

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Table of Contents