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Kyocera Mita TASKalfa 250ci Operation Manual

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Table of Contents

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250ci/300ci/400ci/500ci

OPERATION GUIDE

Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference.

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Table of Contents
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Summary of Contents for Kyocera Mita TASKalfa 250ci

  • Page 1: Operation Guide

    250ci/300ci/400ci/500ci OPERATION GUIDE Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference.

  • Page 2: Included Guides

    We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine. In this Operation Guide, Taskalfa 250ci/300ci/400ci/500ci are referred to as 25 ppm model, 30 ppm model, 40 ppm model and 50 ppm model respectively.

  • Page 3: Safety Conventions In This Guide

    Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

  • Page 4: Table Of Contents

    Contents Contents Quick Guide ..............vi Caution / Warning Labels .
  • Page 5 Contents Copying Functions Original Size ..............4-2 Paper Selection.
  • Page 6 Contents Sending Functions Original Size Selection ............5-2 Sending Size Selection .
  • Page 7 Contents Default Setting (System Menu) Common Settings ............8-2 Copy Settings .

  • Page 8: Quick Guide

    Quick Guide Be sure to read Precautions for Use before using this machine. Administrator tasks To make copies To print Simply press the Start key to make You can print via a network or print copies. You can also fine tune the a PDF file directly from USB It copies.

  • Page 9: To Send Documents

    Administrator tasks To send documents You can send scanned images via a network. Or, you can also store scanned images in USB memory. It sends. Send to Send Saving What Folder Documents to you want (SMB) USB Memory E-mail to do Connecting Cables Plug the USB Network Setup (LAN Cable Connection)
  • Page 10 Administrator tasks To send a FAX As well as sending a FAX via the telephone lines, you can also send a FAX via a network. NOTE: It faxes. For more information on setting up and sending a FAX, refer to the FAX System(Q) Operation Guide.

  • Page 11: Caution / Warning Labels

    Caution / Warning Labels Caution / Warning labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner. High temperature inside. Do not touch parts in this area, because there is a danger of getting burned.

  • Page 12: Installation Precautions

    Installation Precautions Environment CAUTION Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine.

  • Page 13: Other Precautions

    • Avoid locations with direct exposure to hot or cold air. • Avoid poorly ventilated locations. If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged. During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant.

  • Page 14: Precautions For Use

    Precautions for Use Cautions when using the machine WARNING Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This type of situation presents a danger of fire or electrical shock should they fall inside. Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine.
  • Page 15 CAUTION Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (Always grasp the power plug when removing the power cord from the outlet.) Always remove the power plug from the outlet when moving the machine.
  • Page 16 Cautions when handling consumables CAUTION Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns. Keep the toner container and the waste toner box out of the reach of children. If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as well as contact with your eyes and skin.
  • Page 17 Other precautions Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations. Store the machine while avoiding exposure to direct sunlight. Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of temperature and humidity.

  • Page 18: Safety Of Laser Beam

    SAFETY OF LASER BEAM 1. Safety of laser beam This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance. The laser optical system, enclosed in a protective housing and sealed within the external covers, never permits the laser beam to escape.

  • Page 19: Optical Unit

    3. Optical unit When checking the optical unit, avoid direct exposure to the laser beam, which is invisible. Shown at below is the label located on the cover of the optical unit. 4. Maintenance For safety of the service personnel, follow the maintenance instructions in the other section of this manual. 5.

  • Page 20: Safety Instructions Regarding The Disconnection Of Power

    Safety Instructions Regarding the Disconnection of Power Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension. Les interrupteurs sur l’appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l’appareil hors tension.
  • Page 21 250ci / 300ci / 400ci / 500ci COLOR MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY Kyocera Mita America, Inc. and Kyocera Mita Canada, Ltd. (both referred to as “Kyocera”) warrant the Customer’s new color Multifunctional Product (referred to as “MFP”), and the new accessories...

  • Page 22: Legal Restriction On Copying/Scanning

    Legal Restriction on Copying/Scanning • It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. • Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/ scanned.

  • Page 23: Legal And Safety Information

    Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. • Legal Information ............xxii • Regarding Trade Names..........xxiii • Energy Saving Control Function ......... xxvii • Automatic 2-Sided Copy Function ......xxvii •...

  • Page 24: Legal Information

    Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation is prohibited. xxii OPERATION GUIDE...

  • Page 25: Regarding Trade Names

    Regarding Trade Names • PRESCRIBE and ECOSYS are trademarks of Kyocera Corporation. • KPDL is a trademark of Kyocera Corporation. • Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries. •...
  • Page 26 Firmware of this machine is using in part the GPL applied codes (www.fsf.org/copyleft/gpl.html). Please access “http://www.kyoceramita.com/gpl” for more information on how to make GPL applied codes available. Open SSLeay License Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

  • Page 27: Original Ssleay License

    Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code;...
  • Page 28 Monotype Imaging License Agreement Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software. You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging.

  • Page 29: Energy Saving Control Function

    Energy Saving Control Function The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep Mode where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.

  • Page 30: About This Operation Guide

    About this Operation Guide This Operation Guide contains the following chapters. Chapter 1 - Part Names Identifies machine parts and operation panel keys. Chapter 2 - Preparation before Use Explains adding paper, placing originals, connecting the machine, and necessary configurations before first use. Chapter 3 - Basic Operation Describes the procedures for basic copying, printing and scanning.

  • Page 31: Conventions In This Guide

    Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Indicates the operation panel Press the Start key. keys or a computer screen. [Regular] Indicates the touch panel keys. Press [OK]. Italic Indicates a message displayed Ready to copy is displayed.
  • Page 32 Description of Operation Procedure In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Description in this Actual procedure Operation Guide Press [Copy]. Press [Copy], [Next] of Quick  Setup, [ ] twice, and then Press [Next] of Quick Setup.

  • Page 33: Originals And Paper Sizes

    Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the original/paper.

  • Page 34: Icons On The Touch Panel

    Icons on the Touch Panel The following icons are used to indicate originals and paper placement directions on the touch panel. Placement direction Originals Paper Vertical direction Horizontal direction xxxii OPERATION GUIDE...

  • Page 35: Part Names

    1 Part Names This chapter identifies the machine parts and operation panel keys. • Operation Panel ............1-2 • Machine ................1-4 OPERATION GUIDE...

  • Page 36: Operation Panel

    Part Names Operation Panel Displays the Status/Job Cancel screen. Displays the System Menu. Displays number of sheets printed and number of pages scanned. Displays help guidance. Blinks during printing operation. Blinks while data is transmitted. Selects auto color mode. Selects full color mode. Selects black and white mode.
  • Page 37 Part Names Blinks while data is received. Blinks while the machine is accessing the hard disk, fax memory or USB memory (general-purpose item). Lights or blinks when an error occurs and a job is stopped. Displays the Interrupt Copy screen. Ends operation (logs out) on the Administration screen.

  • Page 38: Machine

    Part Names Machine Original Cover (Option) Platen Original Size Indicator Plates Slit Glass Left Cover 1 Left Cover 1 Indicator Left Cover 1 Lever Left Cover 2 Indicator Left Cover 2 Left Cover 3 Handles Clip Holder Operation Panel Error Indicator ... Lights or blinks when an error occurs and a job is stopped Receive Indicator ...
  • Page 39 Part Names Toner Container Release Lever (Magenta) Toner Container (Magenta) Toner Container Release Lever (Cyan) Toner Container (Cyan) Toner Container Release Lever (Yellow) Toner Container (Yellow) Toner Container Release Lever (Black) Toner Container (Black) Cleaning Brush Waste Toner Box Waste Toner Tray Release button OPERATION GUIDE...
  • Page 40 Part Names Top Tray USB Memory Slot (A1) Paper Feed Unit Cover Paper Feed Unit Green Knob Paper Width Adjusting Tab Paper Length Guide Handles Multi Purpose Tray Paper Width Guide Option Interface Slot (OPT2) USB Port (A2) Network Interface Connector USB Interface Connector (B1) Option Interface Slot (OPT1) Main Power Switch...

  • Page 41: Preparation Before Use

    2 Preparation before Use This chapter explains the preparations before using this equipment for the first time as well as the procedures for loading papers and originals. • Check bundled items ............2-2 • Determining the Connection Method and Preparing Cables..2-3 •...

  • Page 42: Check Bundled Items

    Preparation before Use Check bundled items Check that the following items have been bundled. • Operation Guide (This Guide) • Quick Guide to Adjusting Image Quality • CD-ROM(Product Library) • CD-ROM(TWAIN compatible application) Documents Contained in the Included CD-ROM The following documents are contained in the included CD-ROM (Product Library). Refer to them as necessary. Documents KYOCERA COMMAND CENTER Operation Guide Printer Driver User Guide...

  • Page 43: Determining The Connection Method And Preparing Cables

    Preparation before Use Determining the Connection Method and Preparing Cables Check the method to connect the equipment to a PC or network, and prepare the necessary cables. Connection Example Determine the method to connect the equipment to a PC or network by referring to the illustration below. Connecting a scanner to your PC network with a network cable (100BASE-TX or 10BASE-T) COMMAND CENTER...

  • Page 44: Preparing Necessary Cables

    Preparation before Use Preparing Necessary Cables The following interfaces are available to connect the equipment to a PC. Prepare the necessary cables according to the interface you use. Available Standard Interfaces Function Interface Necessary Cable Printer/Scanner Network interface LAN (10Base-T or /Network FAX* 100Base-TX, Shielded) Printer...

  • Page 45: Connecting Cables

    Preparation before Use Connecting Cables Connecting LAN Cable (Optional) Follow the steps below to connect a LAN cable to the machine. When the machine is powered up, first press the Power key on the operation panel. Check that the Power indicator and the memory indicator are off. After this, turn off the main power switch.

  • Page 46: Connecting Usb Cable

    Preparation before Use Connecting USB Cable Follow the steps below to connect a USB cable to the machine. When the machine is powered up, first press the Power key on the operation panel. Check that the Power indicator and the memory indicator are off. After this, turn off the main power switch.

  • Page 47: Switching The Language For Display [Language]

    Preparation before Use Switching the Language for Display [Language] Select the language displayed on the touch panel. Use the procedure below to select the language. Press the System Menu key. Press [Common Settings] and then [Change] of Language. Press the key for the language you want to use. Common Settings - Language Set the language to use for the touch panel display.

  • Page 48: Setting Date And Time

    Preparation before Use Setting Date and Time Follow the steps below to set the local date and time at the place of installation. When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message.
  • Page 49 Preparation before Use Set the date and time. Press [+] or [–] in each Date/Timer - Date/Time setting. Set the date and time. 2008 Year Month Hour Minute Second Cancel Status 10/10/2008 10:10 Press [OK]. OPERATION GUIDE...

  • Page 50: Network Setup (Lan Cable Connection)

    Preparation before Use Network Setup (LAN Cable Connection) The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), IPX/SPX, NetBEUI, IPSec, and AppleTalk. It enables network printing on the Windows, Macintosh, UNIX, NetWare and other platforms. This section explains the TCP/IP (IPv4) Setup and AppleTalk Setup procedures.
  • Page 51 Preparation before Use Press [Off] of Bonjour and then press [OK]. Press [IP Address] and enter the address using the numeric keys. Press [Subnet Mask] and enter the address using the numeric keys. Press [Default Gateway] and enter the address using the numeric keys.

  • Page 52: Installing Software

    Preparation before Use Press [Change] of TCP/IP. Press [On] and then press [OK]. Press [Change] of IPv4. Press [Bonjour]. Press [On] or [Off] of Bonjour and then press [OK]. After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-86.

  • Page 53: Command Center (Settings For E-Mail)

    Preparation before Use COMMAND CENTER (Settings for E-mail) COMMAND CENTER is a tool used for tasks such as verifying the operating status of the machine and changing the settings for security, network printing, E-mail transmission and advanced networking. NOTE: Here, information on the FAX settings has been omitted. For more information on using the FAX, refer to the Fax Kit Operation Guide.

  • Page 54: Sending E-Mail

    Preparation before Use Sending E-mail Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments. To use this function, this machine must be connected to a mail server using the SMTP protocol. Before sending images loaded onto this machine as E-mail attachments, check the following: •...
  • Page 55 Preparation before Use Enter the correct settings in each field. The settings to be specified in the SMTP settings screen are shown below. Item Description SMTP Protocol Enables or disables SMTP protocol. To use E-mail, this protocol must be enabled. SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25.

  • Page 56: Loading Paper

    Preparation before Use Loading Paper Paper can be loaded standardly in the two cassettes and the multi purpose tray. A paper feeder is also available as an option (refer to Optional Equipment on Appendix-2). Before Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps.
  • Page 57 Preparation before Use Loading Paper in the Cassettes The 2 standard cassettes will each hold plain paper, recycled paper or color paper. Cassette 1 holds up to 500 sheets of A4 or smaller plain paper (80 g/m ) or up to 250 sheets of B4 or larger plain paper (80 g/m ).
  • Page 58 Preparation before Use Holding the paper width adjusting tab, move the paper width guides to fit the paper. NOTE: Paper sizes are indicated on the cassettes. To change between inch size and metric size (A, B sizes), follow the steps below to adjust the size switch. 1.
  • Page 59 Preparation before Use IMPORTANT: • Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams. • Ensure that the loaded paper does not exceed the level indicator (see illustration below). •...

  • Page 60: Loading Paper In The Multi Purpose Tray

    Preparation before Use Loading Paper in the Multi Purpose Tray The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/m ) or up to 50 sheets of plain paper (80 g/m ) lager than A4. The multi purpose tray accepts paper sizes from A3 to A6 and Hagaki and from Ledger to Statement-R, 8K, 16K and 16K-R.
  • Page 61 Preparation before Use Adjust the paper width guides to the width of the paper. Insert the paper along the paper width guides into the tray until it stops. IMPORTANT: Keep the side that was closest the package seal facing up. Curled paper must be uncurled before use.

  • Page 62: Loading Envelopes

    Preparation before Use Loading Envelopes Up to 10 envelopes may be loaded in the multi purpose tray. Acceptable envelope sizes are as follows. Acceptable Envelope Size Hagaki 148×100 (mm) Oufuku Hagaki 148×200 (mm) Youkei 2 162×114 (mm) Youkei 4 235×105 (mm) Monarch 3 7/8"×7 1/2"...
  • Page 63 Preparation before Use For landscape form envelopes, close the flap. Insert the envelope all the way along the width guides, keeping the printing side face-up and the edge with the flap facing towards you. For portrait form envelopes, close the flap. Insert the envelope all the way along the width guides, keeping the printing side face-up and the edge with the flap facing the insertion slot.

  • Page 64: Specifying Paper Size And Media

    Preparation before Use Specifying Paper Size and Media The default paper size setting for cassettes 1 and 2, for multi purpose tray and for the optional paper feeder (cassettes 3 and 4) is [Auto], and the default media type setting is [Plain]. To fix the type of paper to be used in cassettes, specify the paper size and media type setting.
  • Page 65 Preparation before Use NOTE: If the optional FAX kit is installed, the available media types for printing received faxes are as shown below. Plain, Recycled, Bond, Color, High Quality and Rough Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Settings, [Next] of Cassette Setting.
  • Page 66 Preparation before Use Specifying Paper Size and Media Type for the Multi Purpose Tray To fix the type of paper to be used in the multi purpose tray, specify the paper size.When using other than a plain paper, specify the media type. Item Description Paper...
  • Page 67 Preparation before Use NOTE: If the optional FAX kit is installed and the multi purpose tray is used to print a received FAX, the available media types are as shown below. Plain, Recycled, Bond, Color, High Quality and Rough Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Settings, [Next] of MP Tray Setting, and then [Change] of Paper Size.
  • Page 68 Preparation before Use Press [Change] of Media Type and select the Common Settings - Media Type media type. Then press [OK]. Select type of paper in Multi-Purpose Tray. Plain Transparency Rough Vellum Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Thick Coated...

  • Page 69: Loading Originals

    Preparation before Use Loading Originals Follow the steps below to load originals for copying, sending or storing. Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. Open the original cover. NOTE: If the optional document processor is installed, open the document processor.

  • Page 70: Loading Originals In The Document Processor

    Preparation before Use (Metric models) Close the original cover. IMPORTANT: Do not push the original cover forcefully when you close it. Excessive pressure may crack the platen glass. NOTE: Shadows may be produced around the edges and in the middle of open-faced originals. CAUTION: Do not leave the document processor open as there is a danger of personal injury.
  • Page 71 Preparation before Use Originals Supported by the Document Processor The document processor supports the following types of originals. Weight 45 to 160 g/m (duplex : 50 to 120 g/m Size Maximum A3 to Minimum A5 Maximum Ledger to Minimum Statement-R Capacity Plain paper (80 g/m ), Colored paper, Recycled paper:...
  • Page 72 Preparation before Use Place the originals. Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. The original placement indicator will be lit. IMPORTANT: Confirm that the original width guides exactly fit the originals.

  • Page 73: Basic Operation

    3 Basic Operation This chapter explains the following operations. • Power On/Off ..............3-2 • Low Power Mode and Auto Low Power Mode ....3-4 • Sleep and Auto Sleep ...........3-5 • Adjusting the Operation Panel Angle ......3-6 • Login/Logout ..............3-7 • Touch Panel Display ...........

  • Page 74: Power On/Off

    Basic Operation Power On/Off Power On When the main power indicator is lit... Press the Power key. When the main power indicator is off... Open the main power switch cover and turn the main power switch on. NOTE: If the optional Data Security Kit is installed, a message might display indicating the security function is being activated and time may be taken to start up when the power is turned on.

  • Page 75: Power Off

    Basic Operation Power Off Before turning off the main power switch, press the Power key on the operation panel to off. Make sure that the Power key and the memory indicator are off before turning off the main power switch. CAUTION: The hard disk may be operating when the Power key or Memory indicator is lit or blinking.

  • Page 76: Low Power Mode And Auto Low Power Mode

    Basic Operation Low Power Mode and Auto Low Power Mode Low Power Mode To activate Low Power Mode, press the Energy Saver key. Touch panel and all indicators on the operation panel will go out to save power except the Energy Saver, Power, and main power indicators. This status is referred to as Low Power Mode.

  • Page 77: Sleep And Auto Sleep

    Basic Operation Sleep and Auto Sleep Sleep To enter Sleep, press the Power key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Main Power indicator. This status is referred to as Sleep. If print data is received during Sleep, the print job is performed while the touch panel remains unlit.

  • Page 78: Adjusting The Operation Panel Angle

    Basic Operation Adjusting the Operation Panel Angle Adjust the angle of the operation panel in two as shown by releasing the operation panel lock lever. OPERATION GUIDE...

  • Page 79: Login/Logout

    Basic Operation Login/Logout If user login administration is enabled, it is necessary to enter the login user name and password to use the machine. NOTE: You will be unable to log in if you forget your login user name or login password. In this event, log in with administrator privileges and change your login user name or login password.

  • Page 80: Selecting Color Mode

    Basic Operation Selecting Color Mode When you scan and then copy, send or store documents, you can select the color mode used for scanning from the operation panel. Automatically recognizes whether scanned documents are color or black & white. Scans all documents in full color. Scans all documents in black &...

  • Page 81: Enter Key And Quick No. Search Key

    Basic Operation Enter key and Quick No. Search key This section explains how to use the Enter key and Quick No. Search key on the operation panel. Using the Enter ( ) key The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close]. The Enter symbol (...
  • Page 82 Basic Operation In the number entry screen, use the numeric keys Ready to send. Destination to enter the speed dial number. Place original. Destination Detail Address Book 1234567890 A OFFICE E-mail B OFFICE 1/10 Addr Entry Enter One Touch key number using # keys.

  • Page 83: Touch Panel Display

    Basic Operation Touch Panel Display Display for Originals and Paper The touch panel displays the selected paper source and output tray. Press Start key to start printing. Copies Press [Cancel] to change settings. Original position Copy Image Shortcut 1 Output Shortcut 2 tray Paper...

  • Page 84: Copying

    Basic Operation Copying Follow the steps as below for basic copying. Press the Copy key when the Copy key/indicator is off. NOTE: If the touch panel is turned off, press the Power key and wait for the machine to warm up. Place the originals on the platen or in the optional document processor.

  • Page 85: Adjusting Density

    Basic Operation Adjusting Density Use this procedure to adjust the density when copying. Density Adjustment Option Description Manual Adjust density using 7 or 13 levels. Auto Optimum density is selected according to the density of the original. NOTE: You may choose Auto mode as the default setting (refer to Density on page 8-24). The procedure for adjusting the density of copies is explained below.

  • Page 86: Selecting Image Quality

    Basic Operation Selecting Image Quality Select image quality suited to the type of original. The table below shows the quality options. Image Quality Option Description Text+Photo For originals with both text and photographs. Photo For photos taken with a camera. Print Photo For photos printed in magazines, etc.

  • Page 87: Zoom Copying

    Basic Operation Zoom Copying Adjust the magnification to reduce or enlarge the original image. The following zoom options are available. Auto Zoom Automatically reduces or enlarges the original image Ledger: 129 % suitably to the selected paper size. Letter-R A3: 141 % Statement-R: 64 % A5: 70 % Manual Zoom...
  • Page 88 Basic Operation XY Zoom Select vertical and horizontal magnifications individually. Reduce or enlarge original images in 1% increments between 25% and 400%. The procedure for using zoom copying is explained below. Press the Copy key. Place the originals on the platen. Set the original on the platen and press [Layout/ Edit] ->...

  • Page 89: Duplex Copying

    Basic Operation Duplex Copying Produce two-sided copies. The following duplex options are available. You can also create single-sided copies from two-sided originals or originals with facing pages such as books. The following modes are available. One-sided to Two-sided Produces two-sided copies from one-sided originals. In case of an odd number of originals, the back side of the last copy will be blank.
  • Page 90 Basic Operation Book to One-sided Produces a 1-sided copy of a 2-sided or open book original. The following binding options are available. • Binding Left: Originals with facing pages are Original Copy copied from left to right. • Binding Right: Originals with facing pages are copied from right to left.

  • Page 91: Collate/Offset Copying

    Basic Operation If you choose [1-sided>>2-sided] or [2-sided>>2-sided], select the binding edge of the finished copies of Finishing. If you choose [Book>>2-sided], press [Book>>2- sided] or [Book>> Book] of Finishing to select the setting for duplex. If you choose [2-sided>>1-sided], Copies Ready to copy.
  • Page 92 Basic Operation Offset When you use offsetting, printed copies are segregated after each set of copies (or after each page). NOTE: Offsetting requires the optional document finisher or 3,000 sheet document finisher. Original Copy (each page) The procedure for using collate/offset copying is explained below.

  • Page 93: Reserve Copy

    Basic Operation Reserve Copy This function allows you to reserve the next copy job during printing. Using this function, the original will be scanned while the machine is printing. When the current print job ends, the reserved copy job is printed. The procedure differs depending on the Reserve Next Priority (refer to page 8-34) Settings.

  • Page 94: Interrupt Copy

    Basic Operation Interrupt Copy This function allows you to pause the current jobs in progress when you need to make copies immediately. When interruption copy ends, the machine resumes the paused print jobs. NOTE: If the machine is left unused for 60 seconds in interrupt copy mode, interrupt copying is automatically cancelled and printing resumes.

  • Page 95: Staple

    Basic Operation Staple Use this feature to staple your finished copies. NOTE: Stapling requires the optional document finisher or 3,000 sheet document finisher. Note also that saddle stitching (center stapling) requires the folding unit. The following stapling options and orientations are available. Cassette Paper Load Cassette Paper Load Direction...
  • Page 96 Basic Operation Use the procedure below to produce stapled copies. Press the Copy key. Place the originals on the platen. Press [Org./Paper/Finishing] and then [Staple/ Punch]. Select the staple position. Ready to copy. Copies Staple/Punch NOTE: To use saddle stitching, press [Bind and Fold]. 2 staples Staple Left...

  • Page 97: Punching

    Basic Operation Punching Punch holes in sets of finished copies in preparation for binding. NOTE: Requires the optional 3,000 sheet document finisher and punching unit. The orientations of the original and corresponding punch positions are as follows. Original Copy Orientation of Original Platen Document processor...
  • Page 98 Basic Operation Select the type of hole punching. Ready to copy. Copies Press [Original Orientation] to choose orientation of Staple/Punch 2 staples Staple the originals, either [Top Edge Top] or [Top Edge Left 2 staples Left]. Then press [OK]. Right Right Place original.

  • Page 99: Printing - Printing From Applications

    Basic Operation Printing - Printing from Applications Follow the steps below to print documents from applications. NOTE: To print the document from applications, install the printer driver on your computer from the supplied CD-ROM (Product Library). Create a document using an application. Click File and select Print in the application.
  • Page 100 Basic Operation Select the Basic tab and click Page Size button to select the paper size. To print on the special paper such as thick paper or transparency, click the Media Type menu and select the media type. Click Source and select the paper source. NOTE: If you choose Auto Select, papers are supplied automatically from the paper source loaded...

  • Page 101: Sending

    Basic Operation Sending This machine can send a scanned image as an attachment to an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network.

  • Page 102: Send As E-Mail

    Basic Operation Send as E-mail Sends a scanned original image as an E-mail attachment. NOTE: • You must have a network environment in which this machine can connect to a mail server. It is recommended that the machine be used in an environment in which it can connect to the mail server at any time over a LAN.
  • Page 103 Basic Operation Check the destination list. Ready to send. Destination Place original. Destination Detail Select a destination and press [Detail/Edit] to check Address Book ABCD abcd@efg.com and edit it. E-mail TUVW 10.200.188.120 Auto Addr Entry Group1 Group1 Select a destination and press [Delete] to remove Folder Path Entry On Hook...
  • Page 104 Basic Operation Enter the destination data and press [OK]. Use the keyboard to enter. Limit: characters Input: characters Backspace & ˜ " < > Lower-case Upper-case Lower-case No./Symbol Space Cancel Status 10/10/2008 10:10 Data to be entered are as follows. NOTE: You will be unable to send the data if you forget your login user name or login password.
  • Page 105 Basic Operation For send to folder (FTP) Max. Item Data to be entered characters Host Name* Host name or IP address of FTP server Up to 64 characters Path Path to the receiving folder. Up to 128 For example, \User\ScanData. characters Otherwise the data will be saved in the home directory.
  • Page 106 Basic Operation Check the destination list. Ready to send. Destination Place original. Select a destination and press [Detail/Edit] to check Destination Detail Address Book ABCD abcd@efg.com and edit it. Edit it, if necessary, referring to steps 3 E-mail TUVW 10.200.188.120 Auto Addr Entry to 5.

  • Page 107: Specifying Destination

    Basic Operation Specifying Destination When specifying destination, choose from the Address Book or use the One Touch Keys. NOTE: You can set the machine up so that the address book screen appears when you press the Send key. For details, refer to Setting the Default Send Screen on page 8-39. Choosing from the Address Book Select a destination registered in the Address Book.
  • Page 108 Basic Operation Destination Search Destinations registered in the Address Book can be searched. Advanced search by type or by initial letter is also available. Address Book Addr Book Sort Name Address Book Dest. Type Name Detail abcd@efg.com 0001 ABCD Search(Name) tuvw@xyz.com 0002 TUVW...

  • Page 109: Choosing By One Touch Key

    Basic Operation Choosing by One Touch Key Select the destination using the One Touch Keys. Ready to send. Destination Place original. Destination Detail In the basic screen for sending, press the One Touch Address Book ABCD abcd@efg.com Keys where the destination is registered. E-mail TUVW Auto...

  • Page 110: Using Document Box

    Basic Operation Using Document Box What is Document Box? Document Box is an area in the hard disk in which you can save documents for later retrieval or sharing among multiple users. Document Box contains four types of component boxes which provide the following functions. Custom Box...page 6-2 Custom Box is a component box which you can create within the Document Box and store data for later retrieval.
  • Page 111 Basic Operation When additional copies are required, you can reprint the required number of copies from the operation panel. By default, up to 32 documents can be stored. When power is turned off, all stored jobs will be deleted. NOTE: When you attempt to store documents in excess of the above maximum, the oldest document data will be overwritten by the latest document data.

  • Page 112: Basic Operation For Document Box

    Basic Operation Basic Operation for Document Box This section explains basic operations for document boxes, using examples where tasks are carried out with custom boxes. NOTE: In the following explanation, it is assumed that user login administration is enabled. For details on User Logon privileges, refer to User Privileges on page 3-44.
  • Page 113 Basic Operation Custom Box List The box list shows the registered custom boxes. The custom boxes can be listed by box number or by box name. You can manipulate the list in a range of ways, as shown below. Listing the boxes by number in Listing the boxes by name in ascending/descending order.

  • Page 114: Document List

    Basic Operation Document List The document list is a list of the documents stored in the custom box. Documents can be listed either by name or as thumbnails. The list can be used as shown below. List Listing the documents by Listing the documents by time of update Listing the documents by size in name in alphabetical order.
  • Page 115 Basic Operation Viewing/Editing Box Details You can check and modify box information. Use the procedure below. Press [Register/Edit Box] in the box list screen. Highlight the box whose details you wish to check Document Box/Removable Memory - Register/Edit Box or edit and press [Detail/Edit]. Name Owner Used Area...

  • Page 116: User Privileges

    Basic Operation User Privileges When user login administration is enabled, accessibility to the Document Box components will vary depending on the given user privilege. Accessibilities vary depending on user privilege as follows: Access level Administrator User Accessibility Creating a box Changing box owner Oper- ation...
  • Page 117 Basic Operation Password Entry Requirement When user login administration is enabled, requirement of a password differs depending on the level of privileges as follows: Administrator and Machine Administrator: The administrator is not required to enter a password to gain access to any box.

  • Page 118: Canceling Jobs

    Basic Operation Canceling Jobs Follow the steps below to cancel any print or send job being executed. Canceling Jobs Stop You can also cancel jobs by pressing the key. Printing jobs Press the Stop key. Cancelling job screen appears. The current print job is temporarily interrupted. Select the job you wish to cancel and press [Cancel].

  • Page 119: Quick Setup Screen

    Basic Operation Quick Setup Screen In the initial screen for copying and sending (the screen which appears immediately after the Copy or Send key is first pressed after power-on), important and generally often used functions are registered from among the versatile functions of this machine.

  • Page 120: Changing Registration

    Basic Operation Functions Available for Function Default Registration Registration Document Document 1: Color Selection • Color Selection Storage 2: Resolution • Resolution 3: Density • Density 4: 2-sided/Book Original • 2-sided/Book Original 5: Original Orientation • Original Orientation 6: Original Image •...
  • Page 121 Basic Operation Press [OK]. A confirmation screen appears. Press [Yes]. The Original Image Quality function will be newly registered. OPERATION GUIDE 3-49...

  • Page 122: Using The Internet Browser

    Basic Operation Using the Internet Browser This section explains how to use the Internet browser. NOTE: To use the Internet browser, you must specify License On for the browser in Applications (page 8-81) and On for the browser in Internet Browser Setup (page 8-78). Launching and Exiting the Browser Use the procedure below to launch and exit the Internet browser.
  • Page 123 Title bar Close Displays the page title. Closes the Internet browser and returns you to the application list screen. KYOCERA MITA Scroll bars These allow you to scroll the displayed page up, down, left and right by pressing [ ], [...
  • Page 124 Basic Operation 3-52 OPERATION GUIDE...

  • Page 125: Copying Functions

    4 Copying Functions This chapter explains the functions available for copying. • Original Size..................4-2 • Paper Selection..................4-4 • Mixed Sized Originals ................4-8 • Original Orientation ................4-11 • Output Destination ................4-13 • EcoPrint ..................... 4-14 • Single Color Copy ................

  • Page 126: Original Size

    Copying Functions Original Size Specify the size of originals being scanned. Be sure to specify the original size when copying non-standard sizes. The following options are available. Item How to Select Sizes Standard Have the size of Inch models: Auto, Ledger, Legal, Sizes 1 original detected Letter, Letter-R, Statement,...
  • Page 127 Copying Functions Press [Org./Paper/Finishing] and then [Original Size]. Press [Standard Sizes 1 ], [Standard Sizes 2 ], Ready to copy. Copies [Others] or [Size Entry] to select the original size. Original Size Auto Ledger Letter Standard Sizes 1 Letter Legal Statement Standard Place original.

  • Page 128: Paper Selection

    Copying Functions Paper Selection Select the paper source that contains the required paper size. NOTE: Specify in advance the size and type of the paper loaded in the cassette (refer to Original/Paper Settings on page 8-5). Selecting the Cassette Use the procedure below to select the paper supply cassette. Press the Copy key.
  • Page 129 Copying Functions Selecting the Multi Purpose Tray Change the paper size and media type. The available paper sizes and media types are shown in the table below. How to Category Item Sizes Select Paper Standard Choose from Inch models: Ledger, Legal, Size Sizes 1 the standard...
  • Page 130 Copying Functions For instructions on how to specify the custom paper sizes (Custom 1 to 4), refer to Adding a Custom Size and Media Type for Paper to Print on page 8-6. The input units can be changed in the System menu. Refer to Switching Unit of Measurement on page 8-16.
  • Page 131 Copying Functions Press [OK]. Press the Start key to start scanning the originals. When the machine is ready, the confirmation screen for the specified paper appears. Load the required paper in the multi purpose tray and press [Continue] to start copying. OPERATION GUIDE...

  • Page 132: Mixed Sized Originals

    Copying Functions Mixed Sized Originals Using the optional document processor, the originals of different sizes can be loaded in a batch and copied. In this operation, up to 30 originals of different sizes can be placed in the document processor at the same time. Supported Combinations of Originals Originals of the Same Width The supported combinations of originals are as follows.
  • Page 133 Copying Functions Originals of Different Widths Place all originals of different widths. The supported combinations of originals are as follows. NOTE: When mixing the original sizes as using the following combination: Folio, A4-R, and B5-R, make sure to set the System Menu key -> [Common Settings] -> Original / Paper Settings -> Original Auto Detect to [On] for [Folio].

  • Page 134: Selecting How To Copy Originals

    Copying Functions Selecting How to Copy Originals Select whether you wish to create individual copies on different size papers matching the original sizes or to produce all copies on the same size papers. NOTE: This function is available regardless of whether originals have the same width or not. The table below shows the finished document sizes for the different original size options.

  • Page 135: Original Orientation

    Copying Functions Original Orientation Select the original orientation to use the following functions. • Zoom (XY Zoom) • Duplex • Margin/Centering originals • Border erase • Combine mode • Memo mode • Page numbering • Booklets • Stapling/Punch (optional feature) If [On] is selected as the Orientation Confirmation on page 8-19 setting in the System Menu, the selection screen for original orientation appears when you select any of the above functions.
  • Page 136 Copying Functions Use the procedure below to select the orientation when placing the originals on the platen. Press the Copy key. Place the originals on the platen. Press [Org./Paper/Finishing] and then [Original Orientation]. Select [Top Edge Top] or [Top Edge Left] as the way Ready to copy.

  • Page 137: Output Destination

    Copying Functions Output Destination You can use the procedure below to select an output destination such as the optional document finisher for your copies. NOTE: Optional output destinations include the job separator, document finisher, 3,000 sheet document finisher and mailbox. The table below shows the available output destinations.

  • Page 138: Ecoprint

    Copying Functions EcoPrint Use EcoPrint to save toner when printing. Use this function for test copies or any other occasion where high quality print is unnecessary. The procedure for making copies using EcoPrint is explained below. Press the Copy key. Place the originals on the platen.

  • Page 139: Single Color Copy

    Copying Functions Single Color Copy Specify one of Cyan, Magenta, Yellow, Red, Green, or Blue, and produce copies with that color regardless of original type. Follow the steps as below for Single Color Copy. Press Copy key. Place the originals on the platen. Press [Color/Image Quality], [Color Selection] and then press [Single Color].

  • Page 140: Color Balance Adjust

    Copying Functions Color Balance Adjust Adjust the strength of cyan, magenta, yellow, and black to make fine hue adjustments. NOTE: This feature is used with full color copying. This feature can not be used together with Adjusting Density (see page 3-13). This feature can not be used together with One touch Image Adjust (see page 4-19).

  • Page 141: Hue Adjustment

    Copying Functions Hue Adjustment Adjust the color (hue) of images. Make adjustments such as adjusting red to a strong yellow-red or yellow to a strong green-yellow to make more creative copies. The items that may be configured are as follows. •...
  • Page 142 Copying Functions Example 1 Yellow Select [Yellow - Green & Blue - Magenta], and press [ ] to adjust yellow closer to green, and blue Green closer to magenta. Magenta Cyan Blue Example 2 Yellow Select [Cyan - Blue & Red - Yellow], and press [ to adjust yellow closer to red , and blue closer to Green cyan.

  • Page 143: One-Touch Image Adjust

    Copying Functions One-touch Image Adjust Adjust images as desired to more vivid or more dull images. The items that may be configured are as follows: Vivid, Dull, Sharp, Smooth, Light, Dark Refer to the sample image in Quick Guide to Adjusting Image Quality for examples of the effect of each setting. NOTE: This feature is used with full color copying.

  • Page 144: Sharpness Adjust

    Copying Functions Sharpness Adjust Adjust the sharpness of image outlines. When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward [Sharpen]. When copying images made up of patterned dots such † as magazine phots, in which moire patterns appear, edge softening and weakening of the moire effect can be obtained by setting the sharpness toward [Unsharpen].

  • Page 145: Background Density Adjust

    Copying Functions Background Density Adjust Lightens the background of color originals with dark backgrounds. NOTE: This feature is used with full color and auto color copying. Background Density Adjust is disabled during auto color copying when the a black & white Original Copy original has been detected.

  • Page 146: Combine Mode

    Copying Functions Combine Mode This mode allows you to copy 2 or 4 originals combined onto a single page. 2-in-1 mode or 4-in-1 mode. The page boundary of each original can be indicated. NOTE: Combine mode is available for the copy paper sizes of A3, B4, Folio, A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Statement-R, 8K, 16K and 16K-R.
  • Page 147 Copying Functions 4-in-1 Mode For copying four originals onto a single sheet. This mode can be used with Duplex mode to copy eight originals onto one sheet. The following 4-in-1 options and output orientations are available. Original Copy Orientation of Original Platen Document processor NOTE:...
  • Page 148 Copying Functions Press [Layout/Edit] and then [Combine]. Press [2 in 1] or [4 in 1], and choose the page layout Ready to copy. Copies of Layout. Combine Layout 2 in 1 Place original. Left then Right then Down Down None 4 in 1 Border Line Original...

  • Page 149: Margin/Centering Mode

    Copying Functions Margin/Centering Mode Shift the original image to make space on the copy for binding on the left (right) or top (bottom) side. When you copy onto paper different from the original size, you can center the original image on the paper. The following margin widths are available.
  • Page 150 Copying Functions If you selected [Auto], press [OK]. If you pressed Copies Ready to copy. [Manual], enter the margins in the displayed screen Margin/Centering - Back Page and then press [OK]. Left/Right (-0.75 - +0.75) Auto " 0.25 Manual Place original. # Keys Top/Bottom (-0.75 - +0.75)

  • Page 151: Border Erase

    Copying Functions Border Erase Use Border Erase to remove black shadows that appear around the outside of the original when making copies. The following options can be selected. Border Erase Sheet Erases black borders around the single sheet original. Original Copy Border Erase Book Erases black borders around the edges and in the...

  • Page 152: Border Erase To Back Page

    Copying Functions Border Erase to Back Page When scanning a 2-sided original, this allows you to erase the borders on the back of the original. The table below shows the available settings. Item Detail Same as Front Border Erase performed using the same setting Page as the front page Do Not Erase...

  • Page 153: Booklet From Sheets

    Copying Functions Booklet from Sheets The Booklet copying option allows you to copy sheet originals and produce booklets such as small brochures or pamphlets. A booklet, such as a magazine, is made by folding at the center. You can copy the cover page onto colored paper or thick paper. Paper for the cover is supplied from the multi purpose tray.

  • Page 154: For Top Binding

    Copying Functions For binding on the right side The folded copies can be read from right to left. Original Copy For top binding The folded copies can be read from top to bottom. Original Copy The procedure for using Booklet copying is explained below. Press the Copy key.
  • Page 155 Copying Functions Press [Original Orientation] to choose orientation of the originals, either [Top Edge Top] or [Top Edge Left]. Then press [OK]. If the optional 3,000 sheet document finisher and folding unit are installed, the [Saddle Stitch] option is displayed. To use saddle stitching, press [Saddle Stitch] and then press [Bind and Fold].

  • Page 156: Cover Mode

    Copying Functions Cover Mode Add a cover to the finished copies. You can copy the first page and/or the last page onto colored paper or thick paper fed from the different paper source than the regular one. The following two options are available. Paper for the cover is supplied from the multi purpose tray.

  • Page 157: Page Numbering

    Copying Functions Page Numbering Number multiple pages of originals in sequential order. The formats for numbering are [-1-], [P.1] or [1/n]. The format [1/n] prints the total number of pages in the place of n. Select Top Left, Top Middle, Top Right, Bottom Left, Bottom Middle or Bottom Right as the page numbering position.
  • Page 158 Copying Functions If you do not want page numbering through to the last page, press [Last Page]. Select Manual and use [+] or [-] to enter the final page to be numbered (a negative number of pages counting backwards from the last page). Then press [OK]. You can set a value up to -10.

  • Page 159: Memo Mode

    Copying Functions Memo Mode Delivers copies with a space for adding notes. You can also copy two originals onto the same sheet with a space or add lines to indicate page boundaries. NOTE: Memo mode is available for the copy paper sizes of Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Statement-R, A3, B4, Folio, A4, A4-R, B5, B5-R, A5-R, 8K, 16K and 16K-R.

  • Page 160: Types Of Page Boundary Lines

    Copying Functions Types of Page Boundary Lines The following boundary lines are available. None Solid Dotted Borders (Cropmark) Use the procedure below to insert page boundary lines on your copies. Press the Copy key. Place the originals on the platen. Press [Layout/Edit] and then [Memo Page].

  • Page 161: Poster

    Copying Functions Poster For using this device to make copies larger than the maximum paper size, use Poster mode to separate and copy an enlarged image onto multiple pages. The completed copies have overlapping areas. A single large page can be created by pasting those areas together.
  • Page 162 Copying Functions Select enlargement method. Ready to copy. Copies If [Copy Size] is selected, set the output paper size. Poster Separate and copy an image suitable for the selected copy size. If [Zoom Priority] is selected, set the output zoom Copy Size Place original.

  • Page 163: Image Repeat/Double Copy

    Copying Functions Image Repeat/Double Copy Tiles the 1 copied sheet with an original image. You can also specify the area of the original to repeat. Image Repeat Copies the original image multiple times onto 1 sheet at a specified magnification. You can also specify how much of the original is repeatedly copied.
  • Page 164 Copying Functions Press [+] or [–] to input the area of the original to be repeated. With metric models, you can enter the border width directly using the numeric keys afer pressing [#- Keys]. Y1: Length from top left of platen to top edge of repeat area X1: Length from Height from top left of platen to left edge of repeat area...

  • Page 165: Continuous Scan

    Copying Functions Continuous Scan When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied as one job. With this function, originals are scanned until you press [Scan Finish].
  • Page 166 Copying Functions Place the next original and press the Start key. Repeat these steps to scan the remaining originals. After scanning all originals, press [Finish Scan] to start copying. 4-42 OPERATION GUIDE...

  • Page 167: Auto Image Rotation

    Copying Functions Auto Image Rotation Automatically rotates the image when the sizes of the original and the loaded paper matches but the orientations are different. The images will be rotated 90° counter-clockwise prior to copying. NOTE: To set Auto Image Rotation as the default mode, refer to Auto Image Rotation on page 8-28. The procedure for making copies using Auto Image Rotation is explained below.

  • Page 168: Negative Image

    Copying Functions Negative Image Inverts black and white portions of the image for printing. NOTE: This function is only available for black and white copy mode. Use the procedure below to make negative image copies. Press the Copy key. Place the originals on the platen. Press [Advanced Setup] and then [Negative Image].

  • Page 169: Mirror Image

    Copying Functions Mirror Image Copies the mirrored image of the original. NOTE: This function is only available for black and white copy mode. Use the procedure below to make mirror image copies. Press the Copy key. Place the originals on the platen. Press [Advanced Setup] and then [Mirror Image].

  • Page 170: Job Finish Notice

    Copying Functions Job Finish Notice Sends a notice by E-mail when a copy job is complete. User can be notified of the completion of a copy job while working at a remote desk, saving the time spent waiting beside the machine for copying to finish. NOTE: PC should be configured in advance so that E-mail can be used.
  • Page 171 Copying Functions To directly enter the E-mail address, press Ready to copy. Copies [Address Entry]. Press [E-mail Address], enter the Job Finish Notice address and press [OK]. E-mail Address Book Address Address Entry Add Shortcut Cancel 10/10/2008 10:10 Status Press [OK]. Press the Start key to start copying.

  • Page 172: File Name

    Copying Functions File Name Names a copy job. Add other information such as date and time or job number as necessary. You can check a job history or job status using the job name, date and time, or job number specified here. Use the procedure below to assign a name to your copy job.

  • Page 173: Priority Override

    Copying Functions Priority Override Suspends a current job and gives the selected job priority for copying. The suspended job resumes after Priority Override copying is finished. NOTE: The current job that is selected as Priority Override cannot be suspended. The procedure for using Priority Override is explained below. Press the Copy key.

  • Page 174: Repeat Copy

    Copying Functions Repeat Copy Enable additional copies in the desired quantity as necessary after a copy job is completed. For confidential documents, you can set up a pass code for the use of Repeat Copy. In such a case, the correct pass code must be entered when using Repeat Copy or copies will not be delivered.

  • Page 175: Outputting Repeat Copy Jobs

    Copying Functions Outputting Repeat Copy Jobs The Repeat Copy jobs are stored in the Document Box. Refer to Job Box on page 3-38 to print out the Repeat Copy jobs. Maximum Number of Repeat Copy Jobs Retained You can use the procedure below to change the maximum number of copy jobs that can be retained in the document box.

  • Page 176: Ohp Backing Sheet Mode

    Copying Functions OHP Backing Sheet Mode When two or three OHP transparencies are stacked on top of each other, static electricity may make them difficult to handle. When using OHP Backing mode, a paper sheet is automatically inserted between each transparency, making them easier to handle.
  • Page 177 Copying Functions Press [Advanced Setup] and then Press [OHP Backing Sheet]. Press [Blank Sheet] or [Copied Sheet]. Ready to copy. Copies OHP Backing Sheet Select the paper source to feed paper. Blank Sheet Place original. Letter Auto Plain Copied Sheet Ledger Plain Original...

  • Page 178: Program (Copying And Sending)

    Copying Functions Program (Copying and Sending) After registering sets of frequently used functions as a single program, you can simply press the program number as needed to recall those functions. You can also name the programs for easy identification when recalling.
  • Page 179 Copying Functions Place the originals and press the Start key. Copying is performed according to the registered program. Editing and Deleting Programs You can change program number and program name, or delete program. Use the procedure below to edit or delete a program. Press the Program key.

  • Page 180: Registering Shortcuts (Copy, Send, And Document Box Settings)

    Copying Functions Registering Shortcuts (Copy, Send, and Document Box Settings) Add shortcuts in the Quick Setup screen for easy access to the frequently used functions. A function name linked to a registered shortcut can be changed as necessary. You can register up to 6 shortcuts for copying functions, sending functions, and functions set for document box.
  • Page 181 Copying Functions Editing and Deleting Shortcuts Follow the steps as below to change shortcut number/name or delete shortcut. In the setup screen of each function, press [Add Shortcut] in the bottom of the screen. Press [Edit] and press the keys corresponding to the shortcut number (01 to 06) to change or delete.
  • Page 182 Copying Functions 4-58 OPERATION GUIDE...

  • Page 183: Sending Functions

    5 Sending Functions This chapter explains the functions available for sending originals. • Original Size Selection..........5-2 • Sending Size Selection ..........5-4 • Zoom................5-6 • Centering ..............5-7 • Mixed Sized Originals ...........5-8 • 1-sided/2-sided Selection..........5-11 • Original Orientation .............5-12 • File Format..............5-14 •...

  • Page 184: Original Size Selection

    Sending Functions Original Size Selection Select the size of originals that will serve as the basis for scanning. Be sure to select the original size when using originals of nonstandard sizes. Choose the original size from the following groups of original size. Item Detail Size...

  • Page 185: Sending Functions

    Sending Functions Press [Standard Sizes 1], [Standard Sizes 2], Ready to send. Destination [Others], or [Size Entry] to select original size. Place original. Original Size Auto Ledger Letter Standard Sizes 1 Letter Legal Statement Standard Place original. Sizes 2 Statement 11x15"...

  • Page 186: Sending Size Selection

    Sending Functions Sending Size Selection Select the sending size (the size of image to be sent). The table below lists the sizes. Item Detail Size Standard Select from Same Inch models: Same as Original Size, Sizes 1 as Original Size or Ledger, Legal, Letter, Statement, Standard Size.
  • Page 187 Sending Functions Press [Standard Sizes 1], [Standard Sizes 2], or Ready to send. Destination [Others] to select the sending size. Place original. Sending Size Same as Ledger Letter Standard Original Size Sizes 1 Legal Statement 11x15" Standard Place original. Sizes 2 8.5x13.5"...

  • Page 188: Zoom

    Sending Functions Zoom Scans the original by automatically zooming it depending on the sending size. The table below lists the available options. Item Detail 100% No Zoom (to be scanned at actual size) Auto Zoomed automatically according to the specified sending size.

  • Page 189: Centering

    Sending Functions Centering When you have scanned the original after specifying the original size and sending size, depending on these sizes, a margin is created at the bottom, left, or right side of paper. By using the centering, the image is placed with a margin equally created at each of the page Top/Bottom and Left/Right.

  • Page 190: Mixed Sized Originals

    Sending Functions Mixed Sized Originals Using the optional document processor, the originals of different sizes can be placed in a batch and sent. In this operation, up to 30 originals of different sizes can be placed in the document processor at the same time. Originals of the Same Width When the original widths are the same, the combinations of originals that can be placed are as follows.
  • Page 191 Sending Functions When the original widths are different The combinations of originals of different sizes that can be placed together are as follows. NOTE: You cannot scan two-sided originals when placing originals of different widths. When mixing the original sizes as using the following combination: Folio, A4-R, and B5-R, make sure to set the System Menu key ->...
  • Page 192 Sending Functions Use the procedure below to send mixed sized originals as a batch. Press the Send key. Place the original into the document processor. IMPORTANT: When you place originals of different width, place the top edge of originals to align with the width guide at the backside.

  • Page 193: 1-Sided/2-Sided Selection

    Sending Functions 1-sided/2-sided Selection Select the type and binding of original depending on the original. The table below lists the binding directions for each original type. Original Type Binding 1-sided Sheet Original 1-sided — 2-sided Sheet Original 2-sided* Binding Left/Right, Binding Top Open Book Original such Book...

  • Page 194: Original Orientation

    Sending Functions Original Orientation To send the document in the orientation that can be read properly, specify the upper orientation of original. To use the functions below, select the orientation in which the original is set on the platen. • 1-sided / 2-sided Selection •...
  • Page 195 Sending Functions Select original orientation from [Top Edge Top] and Ready to send. Destination [Top Edge Left]. Place original. Original Orientation Select the orientation of the original document's top edge. Place original. Original Top Edge Top Top Edge Left Zoom 100% Paper Preview...

  • Page 196: File Format

    Sending Functions File Format Select the file format of the image to send. The table below lists the file formats and their details. Adjustable range of image File Format Color mode quality 1 Low Quality (High Comp.) to Auto Color (Color/Grayscale), 5 High Quality (Low Comp.) Auto Color (Color/Black and White), Full Color, Grayscale,...
  • Page 197 Sending Functions When the color mode in scanning has been Ready to send. Destination selected for Grayscale or Full Color, set the image Place original. File Format quality. Image Quality If you selected [PDF] or [High Comp. PDF], press TIFF Place original.

  • Page 198: Pdf Encryption Functions

    Sending Functions PDF Encryption Functions If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and editing PDF's by assigning a secure password. The items you can restrict the access level with are as follows. Item Value Detail...
  • Page 199 Sending Functions Press [Confirmation] and enter the password again for confirmation. Then press [OK]. When you enter the password to edit the PDF file, select [On] of Password to Edit/Print Document. In the same way as the entry of Password to Open Document, enter the password to change the PDF file.
  • Page 200 Sending Functions Press [ ] of Changes Allowed, and select the item (the scope of limit). The item to be displayed differs according to the version of Acrobat selected in Compatibility in step 4. The table below shows the available settings. Item Detail Not Allowed...

  • Page 201: Image Quality

    Sending Functions Image Quality Select image quality suitable to the type of original. The table below shows the quality options. Item Detail Text+Photo Text and photos together. Photo For photos taken with a camera. Text Only text, no photos. for OCR For documents to be read by OCR.

  • Page 202: Adjusting Density

    Sending Functions Adjusting Density Use the procedure below to adjust the density when scanning the originals. The table below shows the available settings. Item Detail Manual Adjust density using 7 or 13 levels. Auto Optimum density is selected according to the density of the original.

  • Page 203: Scan Resolution

    Sending Functions Scan Resolution Select the fineness of scanning resolution. The finer the scanning becomes (the larger the number becomes), the better the image quality becomes. However, better resolution also results in larger file size (file capacity) and longer scanning and sending times. The selectable resolution is 200x100dpi Normal, 200x200dpi Fine, 200x400dpi Super Fine, 300x300dpi, 400x400dpi Ultra Fine, or 600x600dpi.

  • Page 204: Sharpness

    Sending Functions Sharpness Select the sharpness of the image outline. The table below shows the available settings. Item Detail Sharpen Emphasize the image outline. Make letters and lines appear sharper. Unsharpen Blur the image outline. Can weaken a Moire effect (grids appearing as wavelike patterns when scanning printed photos).

  • Page 205: Background Density Adjustment

    Sending Functions Background Density Adjustment Lightens the background of the colored original when it is too dark. NOTE: You cannot adjust the background density if you selected [Black & White] in Color / Grayscale / Black and White Selection (see page 5-24). Use the procedure below to set the background density when sending scanned images.

  • Page 206: Color / Grayscale / Black And White Selection

    Sending Functions Color / Grayscale / Black and White Selection This feature allows you to select the select the color mode used for scanning when sending images. You can select from Auto(Color/Gray), Auto(Color/B & W), Full Color, Grayscale or Black & White. Use the procedure below to select the color mode when sending scanned images.

  • Page 207: Continuous Scan

    Sending Functions Continuous Scan When the multi-page originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then sent as one job. With this function, originals can be scanned one after another until you press [Scan Finish].

  • Page 208: Border Erase

    Sending Functions Border Erase Use Border Erase to remove black shadows that appear around the outside of the original when scanning and sending originals. The following options can be selected. Border Erase Sheet Erases black borders around the single sheet original. Original Copy Border Erase Book...
  • Page 209 Sending Functions Border Erase to Back Page When scanning a 2-sided original, this allows you to erase the borders on the back of the original. The table below shows the available settings. Item Detail Same as Front Border Erase performed using the same setting Page as the front page Do Not Erase...

  • Page 210: Enter Document Name/File Name

    Sending Functions Enter Document Name/File Name This setting allows you to assign a document name to scanned images. You can specify a default for the document name. Use the procedure below to assign names to scanned documents that you are sending. Press the Send key.

  • Page 211: Enter E-Mail Subject And Body

    Sending Functions Enter E-mail Subject and Body When sending E-mail, enter the subject and body of the E-mail. Use the procedure below to enter the subject and body for an E-mail message and then send the E-mail. Press the Send key. Press [Advanced Setup] and then [E-mail Subject/ Body].

  • Page 212: Wsd Scan

    Sending Functions WSD Scan WSD Scan saves images of originals scanned on this machine as files on a WSD-compatible computer. NOTE: For information on operating the computer, refer to the operating system help for your computer. To use WSD Scan, WSD Scan Setup (page 8-93) must be set to On in the network settings. Procedure using this machine Press the Send Key.

  • Page 213: Job Finish Notice

    Sending Functions Job Finish Notice This feature sends an e-mail providing notification that transmission has been completed. Use the procedure below to specify the Job Finish Notice settings. Press the Send key. Place the originals on the platen. Press [Advanced Setup] and then [Job Finish Notice].

  • Page 214: Send And Print

    Sending Functions Send and Print When you send originals, this feature allows you to print a copy of the document being sent. The procedure for using Send and Print is explained below. Press the Send key. Place the originals on the platen. Press [Advanced Setup] and then [Send and Print].

  • Page 215: Send And Store

    Sending Functions Send and Store When you send originals, this feature allows you to store a copy of the document being sent in a Custom Box. The procedure for using Send and Store is explained below. Press the Send key. Place the originals on the platen.

  • Page 216: Ftp Encrypted Tx

    Sending Functions FTP Encrypted TX This allows you to encrypt documents when you send them. If you select [On] in this option, you can then select the encryption method in the basic send screen. Use the procedure below to scan and send originals as encrypted files. Press the Send Key.

  • Page 217: Color Type

    Sending Functions Color Type This sets the color type when you send color documents. The table below shows the available settings. Item Detail – sRGB Match the color reproduction space between sRGB compatible systems. Selecting RGB displays the color profile values set on the machine. Press System Menu key.
  • Page 218 Sending Functions 5-36 OPERATION GUIDE...

  • Page 219: Document Box

    6 Document Box This chapter explains the typical procedure for utilizing Document Box. • Using a Custom Box .............6-2 • Using a Job Box............6-10 • Printing Documents Stored in Removable USB Memory ..................6-16 • Saving Documents to USB Memory (Scan to USB) ...6-18 OPERATION GUIDE...

  • Page 220: Using A Custom Box

    Document Box Using a Custom Box NOTE: In the following explanation, it is assumed that user login administration is enabled. For details on User Logon privileges, refer to User Privileges on page 3-44. Creating a New Custom Box Use the procedure below to create a new box in the user box. Press the Document Box key.
  • Page 221 Document Box Item Detail Usage Restriction To preserve the hard disk capacity, the storage capacity for a box can be restricted. To enable a capacity restriction enter a value for the storage capacity of the Custom Box in megabytes by pressing [-, +] or number keys. You can enter a limit between 1 and 30,000.

  • Page 222: Storing Documents

    Document Box Set the time at which the document is deleted by pressing [+], [-] or the numeric keys to set the hours and minutes. Press [OK]. The time for document deletion is set. Storing Documents The procedure for storing documents in a custom box is explained below. Press the Document Box key.

  • Page 223: Printing Documents

    Document Box Printing Documents The procedure for printing documents in a custom box is explained below. Press the Document Box key. Press [Custom Box], select the box containing the document you want to print and press [Open]. NOTE: If a custom box is protected by a password, enter the correct password.

  • Page 224: Editing Documents

    Document Box Editing Documents This function allows you to move documents stored in custom boxes into other boxes or to join multiple documents together. Moving a Document The procedure for moving documents is explained below. Press the Document Box key. Press [Custom Box], select the box containing the document you want to move and press [Open].
  • Page 225 Document Box Joining Documents The procedure for joining documents in a custom box is explained below. NOTE: You can only join a document to other documents in the same custom box. If necessary, move the documents to be joined beforehand. Press the Document Box key.
  • Page 226 Document Box Press [Join] and then press [Yes] in the confirmation screen. The documents are joined. NOTE: After joining, the original documents are left unchanged. Delete the documents if they are no longer needed. OPERATION GUIDE...

  • Page 227: Deleting Documents

    Document Box Deleting Documents The procedure for deleting documents in a custom box is explained below. Press the Document Box key. Press [Custom Box], select the box containing the document you want to delete and press [Open]. NOTE: If a custom box is protected by a password, enter the correct password.

  • Page 228: Using A Job Box

    Document Box Using a Job Box Private Print/Stored Job Box Private Print/Stored Job Box stores the print data which is printed by using the printer driver as a Private Print/ Stored Job. Refer to the Printer Driver User Guide on how to print a job as Private Print or Stored Job using the printer driver. Printing a Document in Private Print/Stored Job Box You can print documents stored in a Private Print/Stored Job box.

  • Page 229: Quick Copy/Proof And Hold Print Box

    Document Box Deleting a Document You can delete documents stored in a Private Print/Stored Job box. Use the procedure below to delete a document. Press the Document Box key. Press [Job Box]. Select [Private Print/Stored Job] and press [Open]. Select the creator of the document and press Job Box.
  • Page 230 Document Box Press [Document Box/Removable Memory], [Next] of Job Box, then [Change] of Quick Copy Job Retention. Press [+] or [–] to enter the maximum number of Document Box/Removable Memory - Quick Copy Job Retention stored jobs. You can enter any number between 0 Set the maximum number of quick copy/proof print jobs to retain.

  • Page 231: Deleting A Document

    Document Box Select the document to print, and press [Print]. Job Box. User: File Name Date and Time Size File 10/10/2008 09:40 File 10/10/2008 09:45 File 10/10/2008 09:50 Detail File 10/10/2008 09:55 File 10/10/2008 10:00 Delete Print Close Status 10/10/2008 10:10 Specify the number of prints as desired.

  • Page 232: Repeat Copy Box

    Document Box Repeat Copy Box Setting the Number of Stored Jobs To maintain free space on the hard disk, you can set the maximum number of stored jobs. Use the procedure below to specify the maximum number of stored jobs. Press the System Menu key.
  • Page 233 Document Box Select the document to print and press [Print]. Job Box. Repeat Copy Name Date and Time Size 1010200800101002 10/10/2008 10:00 Detail Print Delete Close Status 10/10/2008 10:10 If the document is protected by a password, enter the password using the numeric keys. Press [Start Print] to start printing.

  • Page 234: Printing Documents Stored In Removable Usb Memory

    Document Box Printing Documents Stored in Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. Limitations • The following file types can be printed: •...

  • Page 235: Removing Usb Memory

    Document Box Select the file to be printed and press [Print]. Removable Memory. Removable Memory Name Date and Time Size Document 10/10/2008 09:30 Document 10/10/2008 09:40 001/999 Document 10/10/2008 09:50 Memory Document 10/10/2008 10:00 Information Remove Document 10/10/2008 10:05 Memory Print Delete Detail...

  • Page 236: Saving Documents To Usb Memory (Scan To Usb)

    Document Box Saving Documents to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG, XPS or high-compression PDF format. Storing Documents The procedure for storing documents in removable USB memory is explained below.

  • Page 237: Status / Job Cancel

    7 Status / Job Cancel This chapter explains how to check the status and history of jobs and cancel the jobs being processed or waiting to be printed. This chapter also explains how to check the remaining amount of toner and paper and the status of devices, and how to cancel the fax communication.

  • Page 238: Checking Job Status

    Status / Job Cancel Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing Jobs, Sending Jobs, Sending Jobs - Timer waiting, and Storing Jobs.
  • Page 239 Status / Job Cancel Details of the Status Screens The items and keys displayed on the status screens are as follows. For information on how to display the Status screen, see Displaying Status Screens on page 7-2. Printing Jobs Status Screen Status Status Job Type...
  • Page 240 Status / Job Cancel Item / Key Detail ] of Job Type Sorts by specific type of job [Pause All Print Jobs] Pauses all the printing jobs. By pressing this key again, the printing jobs will be resumed. [Cancel] Select the job to be canceled from the list, and press this key.
  • Page 241 Status / Job Cancel Sending Jobs Status screen Status Status Scheduled Job Job Type Job No. Accepted Time Type Job Name User Name Status 14:47 abc@def.com InProcess Cancel Detail Printing Jobs Sending Jobs Storing Jobs Device/ Paper/Supplies Communication 10/10/2008 10:10 Status The table below lists the items displayed in the Sending Jobs Status screen.
  • Page 242 Status / Job Cancel Item / Key Detail [Detail] Select the job whose detailed information you want to display from the list, and press this key. (Refer to Checking the Detailed Information of Histories on page 7-10) Storing Jobs Status screen Status Status Job Type...

  • Page 243: Checking The Detailed Information Of Jobs

    Status / Job Cancel Display / Key Details ] of Job Type Only selected type of jobs are displayed. [Cancel] Select the job you want to cancel from the list, and press this key. [Detail] Select the job whose detailed information you want to display from the list, and press this key.
  • Page 244 Status / Job Cancel In Sending Jobs, you can check the destination by Detail Job No.: 000080 pressing [Detail] in Status/Destination. Job No.: Status/Destination: Detail 000080 Processing Job Type: Destination: Sending Job - E-mail ABCDE User Name: User1 Job Name: doc20070404115151 Accepted Time: 10:10:10...

  • Page 245: Checking Job History

    Status / Job Cancel Checking Job History Check the history of completed jobs. NOTE: Job history is also available by COMMAND CENTER or KM-NET VIEWER from the computer. Available Job History Screens The job histories are displayed separately in three screens - Printing Jobs, Sending Jobs, and Storing Jobs. The following job histories are available.

  • Page 246: Checking The Detailed Information Of Histories

    Status / Job Cancel Checking the Detailed Information of Histories Check the detailed information of each history. Display of the detailed information of Job Finish history Use the procedure below to check the job finish history. Press the Status/Job Cancel key. Press [Printing Jobs], [Sending Jobs] or [Storing Jobs] and then [Log].

  • Page 247: Sending The Job Log History

    Status / Job Cancel Sending the Job Log History You can send the job log history by e-mail. You can either send it manually as needed or have it sent automatically whenever a set number of jobs is reached. Setting the destination Set the destination to which job log histories are sent.

  • Page 248: Setting E-Mail Subject

    Status / Job Cancel Press [On] and enter the number of jobs in the job Report - Auto Sending log history print by using [+]/[-] or the numeric keys. Send job log history to the specified destination after a set number of jobs have been logged.

  • Page 249: Pause And Resumption Of Jobs

    Status / Job Cancel Pause and Resumption of Jobs Pause /resume all printing jobs in printing/waiting. The procedure for pausing and resuming jobs is explained below. Press the Status/Job Cancel key. Press [Pause All Print Jobs] on the Printing Jobs Status Status screen.

  • Page 250: Canceling Of Jobs

    Status / Job Cancel Canceling of Jobs For more information on cancelling jobs, refer to the Canceling Jobs on page 3-46. Priority Override for Waiting Jobs Priority Override function suspends the current job and prints the job in waiting first. NOTE: A current job that is designated as Priority Override cannot be suspended.

  • Page 251: Reordering Print Jobs

    Status / Job Cancel Reordering Print Jobs This function allows you to select a queued print job and raise its output priority. NOTE: You cannot assign a higher priority than the job currently being printed or jobs that have been queued due to an interruption.

  • Page 252: Checking The Remaining Amount Of Toner And Paper

    Status / Job Cancel Checking the Remaining Amount of Toner and Paper Check the remaining amount of toner, paper, and staples on the touch panel. Use the procedure below to check the remaining amounts. Press the Status/Job Cancel key. Press [Paper/Supplies] to check the remaining Status amount of toner, paper, and staples.

  • Page 253: Device/Communication

    Status / Job Cancel Device/Communication Configure the devices/lines installed or connected to this machine or check their status. You can also control devices depending on their status. Displaying Device/Communication Screen The procedure for using the Device/Communication screen is explained below. Press the Status/Job Cancel key.

  • Page 254: Removing The Usb Memory

    Status / Job Cancel Configuring the Devices Status Scanner Hard Disk Ready. Overwriting... Printer Ready. Removable Memory Not connected. Format Remove FAX Port 1 FAX Port 2 Dialing... Receiving... Line Off Manual RX Line Off i-FAX Check New FAX Printing Jobs Sending Jobs Storing Jobs Device/...

  • Page 255: Canceling Fax Communication

    Status / Job Cancel When Device can be removed safely. is displayed, remove the USB memory. Canceling FAX Communication Cancel fax communication. Use the procedure below to cancel the fax communication. Press the Status/Job Cancel key. Press [Device/Communication] > [Line Off] in FAX Status Port 1 or FAX Port 2.
  • Page 256 Status / Job Cancel 7-20 OPERATION GUIDE...

  • Page 257: Default Setting (System Menu)

    8 Default Setting (System Menu) This chapter explains how to configure various settings of the machine using the menus on the operation panel. • Common Settings ............8-2 • Copy Settings..............8-32 • Sending Settings............8-37 • Document Box/Removable Memory Settings .....8-40 • Printer Settings ............8-43 •...

  • Page 258: Common Settings

    Default Setting (System Menu) Common Settings Common settings include; • Switching the Language for Display [Language] …8-2 • Default Screen …8-3 • Sound …8-4 • Original/Paper Settings …8-5 • Switching Unit of Measurement …8-16 • Error Handling …8-16 • Paper Output …8-18 •...

  • Page 259: Default Screen

    Default Setting (System Menu) Default Screen Select the screen appearing right after start-up (default screen). The options are as follows. The table below lists the available screens. Item Description Copy The Copy screen (the screen shown when the Copy key is pressed) appears. Send The Send screen (the screen shown when the Send key is pressed) appears.
  • Page 260 Default Setting (System Menu) Sound Set options for buzzer sound during the machine operations. The table below lists the buzzer types and their settings and details. Item Value Description Volume 0 (Mute), 1 (Minimum) Set the buzzer volume to 5 (Maximum) level.
  • Page 261 Default Setting (System Menu) Original/Paper Settings Register additional types and sizes of originals and paper. Custom Original Size Setup Set up frequently-used custom original sizes. The custom size options are displayed on the screen to select original size. The dimensions available are as follows. The table below lists the sizes that can be registered.
  • Page 262 Default Setting (System Menu) Adding a Custom Size and Media Type for Paper to Print Set up a maximum of four frequently-used custom paper sizes. The custom size options are displayed on the screen to select paper set in the multi purpose tray. The table below lists the sizes that can be registered.
  • Page 263 Default Setting (System Menu) Paper Size and Media Type Setup for Cassettes Select paper size and media type for Cassette 1, 2 and optional paper feeders (Cassette 3 and 4). The available paper sizes and media types are shown in the table below. Item Description Paper...
  • Page 264 Default Setting (System Menu) Use the procedure below to select the paper size and media type for each cassette. Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Settings, [Next] of Cassette Setting, [Next] of Cassette 1 to Cassette 4, on which you want to register the size, and then [Change] of Paper Size.
  • Page 265 Default Setting (System Menu) Paper Size and Media Type Setup for Multi Purpose Tray Select size and media type for multi purpose tray. Set up frequently-used size and media type before use. The available paper sizes and media types are shown in the table below. Item Description Paper...
  • Page 266 Default Setting (System Menu) Use the procedure below to select the paper size and media type for manual paper feed. Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Settings, [Next] of MP Tray Setting and then [Change] of Paper Size.
  • Page 267 Default Setting (System Menu) Paper Weight Select weight for each media type. The options for media type and weight of paper are as follows. Paper types and weights : Available ×: Not available Extra Paper Weight Light Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2...
  • Page 268 Default Setting (System Menu) For Custom 1-8, settings for duplex printing and media type name can be changed. Item Description Duplex Prohibit Duplex printing not allowed. Permit Duplex printing allowed. Name Change names for Custom 1-8. Names should be not more than 15 characters. Selecting media type at multi purpose tray, the name after change will be displayed.
  • Page 269 Default Setting (System Menu) Default Paper Source Select the default paper source from Cassette 1-4 and Multi Purpose Tray. NOTE: [Cassette 3] is displayed when either of the optional paper feeder or 3,000 sheet paper feeder is installed, and [Cassette 4] is displayed when the optional paper feeder is installed. Use the procedure below to select the default paper source.
  • Page 270 Default Setting (System Menu) Media for Auto Selection (Color/B&W) Select a default media type for auto paper selection when [Auto] is selected of Paper Selection. If Plain is selected, the paper source with plain paper loaded in the specific size is selected. Select [All Media Types] for the paper source with any kind of paper loaded in the specific size.
  • Page 271 Default Setting (System Menu) Special Paper Action When printing on Prepunched, Preprint, and Letterhead, punch-holes might not be aligned or the print direction might be upside-down depending on how originals are set and the combination of copying functions. In such a case, select [Adjust Print Direction] to adjust the print direction.

  • Page 272: Error Handling

    Default Setting (System Menu) Switching Unit of Measurement Select inch or metric for the unit for paper dimensions. Use the procedure below to change the input units. Press the System Menu key. Press [Common Settings] and then [Change] of Measurement. Select [mm] for metric or [inch] for inch.
  • Page 273 Default Setting (System Menu) No Staple Error Select what to do when staples run out during printing. Item Description Ignore Printing continues without stapling. Display Error Error message to cancel printing is displayed. NOTE: The messages are displayed when the optional document finisher or 3,000 sheet document finisher is installed.

  • Page 274: Paper Output

    Default Setting (System Menu) Paper Mismatch Error Select what to do when the selected paper size or type does not match paper size or type loaded in the specified paper source while printing from the computer. Item Description Ignore The setting is ignored and the job is printed.
  • Page 275 Default Setting (System Menu) Use the procedure below to select the output tray. Press the System Menu key. Press [Common Settings] and then [Next] of Paper Output. Press [Change] of Copy/Custom Box, Printer, or FAX. Select Output Tray. For [Finisher Tray], [Tray B], [Tray C] or [Tray 1] to [Tray 7], select [Face Up] (print surface up) or [Face Down] (print surface down) as the paper orientation at output.

  • Page 276: Function Defaults

    Default Setting (System Menu) Function Defaults Defaults are the values automatically set after the warm-up is completed or the Reset key is pressed. Set the defaults for available settings such as copying and sending. Setting the frequently-used values as defaults makes subsequent jobs easier. Original Orientation Set the original orientation defaults.
  • Page 277 Default Setting (System Menu) Original Image Set the default original document type. The available default settings are shown below. Item Description Text+Photo Text and photos together. Photo For photos taken with a camera. Print Photo For photos printed in magazines, etc. Text Only text, no photos.
  • Page 278 Default Setting (System Menu) Color Selection (Copy) Select the default copying color mode setting. The available default settings are shown below. Color mode Description Auto Color Automatically recognize whether documents are color or black and white. Full Color Scan document in full color. Black &...
  • Page 279 Default Setting (System Menu) Use the procedure below to select the default color mode. Press the System Menu key. Press [Common Settings], [ ], [Next] of Function Defaults and then [Change] of mode Color Sel. (Send/Store). Select the default color mode. Press [OK].
  • Page 280 Default Setting (System Menu) Density Set the default density. The available default settings are shown below. NOTE: You cannot specify the density if you have selected [Full Color] in Color Selection. Item Description Manual (Normal 0) Set to (Normal 0) in the Manual density. Auto Set to Auto density.
  • Page 281 Default Setting (System Menu) File Name Entry Set an automatically entered name (default) for jobs. Additional information such as Date and Time and Job No. can also be set. NOTE: Refer to page 4-48 and page 5-28 for name entry. Use the procedure below to set the default file name.
  • Page 282 Default Setting (System Menu) E-mail Subject/Body Set the subject and body automatically entered (default subject and body) when sending the scanned originals by E-mail. NOTE: Refer to Send as E-mail on page 3-30. Use the procedure below to set the default e-mail subject and message body. Press the System Menu key.
  • Page 283 Default Setting (System Menu) Border Erase Default Set the default width to be erased as a border. The table below shows the measurement ranges that can be set. Input units Range Inch 0 to 2" (in 0.01" increments) Metric 0 mm to 50 mm (in 1 mm increments) NOTE: Refer to page 4-27 and page 5-26 for Border Erase.
  • Page 284 Default Setting (System Menu) Collate/Offset Set the defaults for Collate/Offset. The table below shows the available settings. Item Description Collate Collate not performed. Collate performed. Offset Offset not performed. Each Set Offset performed. (If [Off]) is selected of (Each Page) Collate, it is performed [Each Page].) NOTE: Refer to page 3-19 for Collate/Offset.
  • Page 285 Default Setting (System Menu) EcoPrint Select the EcoPrint default. The table below shows the available settings. Item Description No EcoPrint performed. EcoPrint performed. NOTE: Refer to page 4-14 for EcoPrint. Use the procedure below to set the default EcoPrint setting. Press the System Menu key.
  • Page 286 Default Setting (System Menu) High Comp. PDF Image Select the default High Comp. This setting is only displayed when the optional PDF upgrade kit has been used. The table below shows the available settings. Item Description Compression Ratio Compression Ratio is given priority with Priority smaller file size.
  • Page 287 Default Setting (System Menu) Repeat Copying Select the Repeat Copy default. The options are as follows. The table below shows the available settings. Item Description No Repeat Copy is performed. Repeat Copy is performed. NOTE: This setting is not displayed when the optional Data Security Kit is installed or the Repeat Copy job is set to 0.

  • Page 288: Copy Settings

    Default Setting (System Menu) Copy Settings The following settings are available for copying functions. • Border Erase for Back Page …8-32 • Paper Selection …8-33 • Auto Paper Selection …8-33 • Auto % Priority …8-34 • Reserve Next Priority …8-34 •...

  • Page 289: Auto Paper Selection

    Default Setting (System Menu) Paper Selection Set the default paper selection. The table below shows the available settings. Item Description Auto Automatically select the cassette containing paper in the same size as originals. Default Paper Source Select paper source set by Default Paper Source (refer to page 8-13).

  • Page 290: Auto % Priority

    Default Setting (System Menu) Auto % Priority When a paper source of different size from the original is selected, select whether automatic zoom (reduce/ zoom) is performed. The table below shows the available settings. Item Description No zoom performed (copied in original size).
  • Page 291 Default Setting (System Menu) Quick Setup Registration Select the copying functions to be registered for Quick Setup. Six keys of the Quick Setup screen are allocated to typical functions but can be changed as necessary. Six items from the following options are available. •...
  • Page 292 Default Setting (System Menu) Select a key (1-6) allocated on the Quick Setup Copy - Paper Selection Registration screen. Press [Off] to delete a key Register Paper Selection function on the Quick Setup screen. from the Quick Setup. Key 1 Key 2 Key 3 Key 4...

  • Page 293: Sending Settings

    Default Setting (System Menu) Sending Settings The sending settings allow you to specify the following sending function options. • Quick Setup Registration …8-37 • Color Type …8-38 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges.
  • Page 294 Default Setting (System Menu) Select a key (1-6) allocated on the Quick Setup Send - Original Size Registration screen. Press [Off] to delete a key Register Original Size function on the Quick Setup screen. from the Quick Setup. Key 1 Key 2 Key 3 Key 4...
  • Page 295 Default Setting (System Menu) Setting the Default Send Screen Use this procedure to set the default screen displayed when you press the Send key. The table below shows the available settings. Item Detail Destination Displays the destination screen when the Send key is pressed (screen for sending).

  • Page 296: Default Setting

    Default Setting (System Menu) Document Box/Removable Memory Settings The following settings are available for Document Box and removable USB memory. • Registering / Editing Box …8-40 • Default Setting …8-40 • Job Box …8-40 • Removable Memory (JPEG Print) …8-40 •...
  • Page 297 Default Setting (System Menu) Quick Setup Registration Select the Storing in Box, and Printing from Box functions to be registered for Quick Setup. Six keys of the Quick Setup screen are allocated to typical functions but can be changed as necessary. The options are as follows.
  • Page 298 Default Setting (System Menu) Select a key (1-6) allocated on the Quick Setup Document Box/Removable Memory - Color screen. Press [Off] to delete a key from the Quick Register Color Selection function on the Quick Setup screen. Setup. Key 1 Key 2 Key 3 Key 4...

  • Page 299: Printer Settings

    Default Setting (System Menu) Printer Settings Printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine. • Emulation …8-43 • Color Setting …8-44 • EcoPrint …8-45 •...

  • Page 300: Color Setting

    Default Setting (System Menu) Setting of Alternative Emulation When you have selected [KPDL(Auto)] as emulation mode, you can switch between KPDL and another emulation mode (alternative emulation) automatically according to the data to print. The alternative emulation you can set is [PCL6]. Use the procedure below to select the alternative emulation.

  • Page 301: Override A4/Letter

    Default Setting (System Menu) EcoPrint EcoPrint conserves toner when printing. This is recommended for test copies where faded printing is not a problem. Use the procedure below to specify the EcoPrint setting. Press the System Menu key. Press [Printer] and [Change] of EcoPrint. Press [Off] or [On].
  • Page 302 Default Setting (System Menu) Duplex Select binding orientation for duplex mode. The table below shows the available settings. Item Description Finish 1-sided No duplex mode 2-sided Bind Shorter edge ShortEdge bound 2-sided Bind Longer edge LongEdge bound Use the procedure below to select a duplex setting. Press the System Menu key.

  • Page 303: Form Feed Timeout

    Default Setting (System Menu) Orientation Set the default orientation, Portrait or Landscape. Portrait Landscape Printer Printer Use the procedure below to set the default orientation for printing. Press the System Menu key. Press [Printer] and [Change] of Orientation. Press [Portrait] or [Landscape]. Press [OK].

  • Page 304: Lf Action

    Default Setting (System Menu) LF Action Set the line feed action when the machine receives the line feed code (character code 0AH). The table below shows the available settings. Item Description LF Only Only line feed performed. LF and CR Line feed and character return performed.

  • Page 305: Status Page

    Default Setting (System Menu) Printing Reports/Sending Notice Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. NOTE: If user login administration is enabled, you can only print by logging in with administrator privileges. Printing Reports Printable reports are as follows.

  • Page 306: Network Status Page

    Default Setting (System Menu) Network Status Page Check the information including network interface firmware version, network address and protocol. Network Status Page TASKalfa 500ci Firmware Version Service Status Page More detailed information is available than on the Status Page. Service personnel usually print the service status pages for maintenance purpose.
  • Page 307 Default Setting (System Menu) Send Result Report Automatically print a report of transmission result when a transmission is complete. The table below shows the available settings. Item Description No result report printed. Result report automatically printed. Transmitted images can also be attached. Error Only Result report printed only when a transmission ends in an error.

  • Page 308: Adjustment/Maintenance

    Default Setting (System Menu) Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. • Copy Density Adjustment …8-52 • Send/Box Density Adjust …8-53 • Print Density …8-53 • Drum Refresh …8-53 • Correcting Fine Black Lines …8-54 • System Initialization …8-55 •...

  • Page 309: Send/Box Density Adjust

    Default Setting (System Menu) Send/Box Density Adjust Adjust scan density when sending or storing the data in Document Box. Adjustment can be made in 7 levels both in auto and manual density modes. Press the System Menu key. Press [ ], [Adjustment/Maintenance] and [Next] of Send/Box Density Adjust..

  • Page 310: Correcting Fine Black Lines

    Default Setting (System Menu) Press [Execute] to Drum Refresh. Adjustment / Maintenance - Drum Refresh Clear image blur or white dots appear on the image. Cancel Execute 10/10/2008 10:10 Status After Drum Refresh is completed, press [OK] to return to the Adjustment/Maintenance screen. Correcting Fine Black Lines Correct fine black lines (black streaks caused by contamination), which may appear on the copies, when the optional document processor used.

  • Page 311: System Initialization

    Default Setting (System Menu) Use the procedure below to specify the setting for correcting fine black lines. Press the System Menu key. Press [ ], [Adjustment/Maintenance] and [Change] of Correcting Black Line. Press [Off], [On(Low)] or [On(High)]. Press [OK]. System Initialization Initialize the hard disk mounted on the machine to return to the default mode.

  • Page 312: Auto Color Correction

    Default Setting (System Menu) Auto Color Correction This setting allows you to adjust the detection level used by the machine to determine whether the original is color or black and white during Auto Color Mode. Setting a lower value will result in more originals being identified as color, while a larger value will tend to increase the number of originals being identified as black and white.
  • Page 313 Default Setting (System Menu) Chart Example Find the location on each chart where 2 lines most closely overlap each other. If this is the 0 position, registration for that color is not required. For the illustration, B is the appropriate value. Press [Next] of Registration.
  • Page 314 Default Setting (System Menu) Repeat steps 6 and 7 to enter the registration values for each chart. Press [Execute] after all values have been entered. Color registration begins. Press [OK] after color registration is complete. Detailed Settings Follow the steps below to perform more detailed correction. Refer to Steps 1-2 of Normal Registration to display the Color Registration screen.
  • Page 315 Default Setting (System Menu) Find the location on each chart where 2 lines most closely match. If this is the 0 position, registration for that color is not required. For the illustration, B is the appropriate value. From charts V-1 to V-5, read only the values from V-3 (center).

  • Page 316: Setting The Color Calibration Cycle

    Default Setting (System Menu) Setting the Color Calibration Cycle After Auto Clear has been activated, or during printing or while processing Color Registration, Performing Color Calibration... Remaining: 50 seconds may be displayed. While this message is displayed, the machine makes adjustments to maintain image quality. Wait until the message disappears.
  • Page 317 Default Setting (System Menu) Press the System Menu key. Press [ ], [Adjustment/Maintenance], [ ] and then [Next] of Gray Adjustment. Press [Execute]. A color pattern is printed. Check that the number "1" and one magenta box are printed in the top right corner of the color pattern. As shown in the illustration, place the printed side down on the platen with the three black boxes aligned to the top.

  • Page 318: Color Calibration

    Default Setting (System Menu) Check that the number "1" and one magenta box are printed in the top right corner of the color pattern. As shown in the illustration, place the printed side down on the platen with the three black boxes aligned to the top.

  • Page 319: Developer Refresh

    Default Setting (System Menu) Developer Refresh When the printing is too light or incomplete, even though there is enough toner, refresh the developer. Press the System Menu key. Press [ ], [Adjustment/Maintenance], [ ] and then [Next] of Developer Refresh. Press [Execute].

  • Page 320: Date/Timer

    Default Setting (System Menu) Date/Timer Date/Timer settings include: • Date/Time …8-64 • Date Format …8-65 • Time Zone …8-65 • Auto Panel Reset …8-65 • Low Power Timer …8-66 • Auto Sleep …8-67 • Auto Error Clear …8-67 • Interrupt Clear Timer …8-68 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges.

  • Page 321: Date Format

    Default Setting (System Menu) Date Format Select the display format of year, month, and date. The year is displayed in Western notation. Use the procedure below to select the date format. Press the System Menu key. Press [ ], [Date/Timer] and then [Change] of Date Format.

  • Page 322: Low Power Timer

    Default Setting (System Menu) Press [Off] or [On]. Press [OK]. Panel Reset Timer If you select [On] for Auto Panel Reset, set the amount of time to wait before Auto Panel Reset. Options are between 5 and 495 seconds (every five seconds). NOTE: If you select [Off] for Auto Panel Reset, the time display does not appear.

  • Page 323: Auto Sleep

    Default Setting (System Menu) Auto Sleep If no job runs for a certain period of time, automatically enter Sleep Mode. Refer to Sleep and Auto Sleep on page 3-5 for Sleep Mode. Auto Sleep ON/OFF Select whether to use Auto Sleep or not. NOTE: Time remaining before Auto Sleep can be modified as necessary.

  • Page 324: Interrupt Clear Timer

    Default Setting (System Menu) Auto Error Clear ON/OFF Select whether to use Auto Error Clear or not. Use the procedure below to specify the auto error clear setting. Press the System Menu key. Press [ ], [Date/Timer] and then [Change] of Auto Error Clear.

  • Page 325: Editing Destination (Address Book/Adding One Touch Keys)

    Default Setting (System Menu) Editing Destination (Address Book/Adding One Touch Keys) Save frequently used destinations to Address Book or One Touch Keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (optional). Adding a Destination Add a new destination to the Address Book.
  • Page 326 Default Setting (System Menu) Press [OK]. The screen shown in step 3 reappears. Press [Change] of Name. Enter the destination name (up to 32 characters) to be displayed on the Address Book and press [OK]. The screen shown in step 3 reappears. NOTE: Refer to the Character Entry Method on Appendix-7 for details on entering characters.
  • Page 327 Default Setting (System Menu) Max. No. of Item Description Characters Login Password for FTP server login 64 chars password If you specify a port number other than the default (21), use the "Host name: port number" format. (E.g. FTPhostname:140) NOTE: Refer to the Character Entry Method on Appendix-7 for details on entering characters.
  • Page 328 Default Setting (System Menu) NOTE: Refer to the Character Entry Method on Address: Appendix-7 for details on entering characters. Name E-mail i-FAX Press [Connection Test] to check the connection to Change Host Name the computer you chose. If the connection fails, Change Path check the entries you made.
  • Page 329 Default Setting (System Menu) NOTE: Address Number is an ID for a group. You can select any available number out of 2,000 numbers for individuals and 500 numbers for groups. If you specify an address number that is already in use, an error message appears when you press [Register] and the number cannot be registered.

  • Page 330: Editing A Destination

    Default Setting (System Menu) Editing a Destination Edit/delete the destinations (invididuals) you added to the Address Book. Use the procedure below to edit a destination. Press the System Menu key. Press [Edit Destination] and then [Register/Edit] of Address Book. Select a destination or group to edit. Edit Destination - Address Book Sort Name...

  • Page 331: Adding A Destination On One Touch Key

    Default Setting (System Menu) Deleting an Individual Destination or Group Repeat Steps 1 to 3, press [Delete]. Press [Yes] on the screen to confirm the deletion. Deletion is performed. Adding a Destination on One Touch Key Add a new destination (individual or group). A maximum of 1000 destinations can be registered. NOTE: Refer to Specifying Destination on page 3-35 for use of One Touch Key.
  • Page 332 Default Setting (System Menu) One Touch KeyEditing One Touch Key Edit/delete the destinations you added to One Touch Key. Use the procedure below to edit the One Touch key. Press the System Menu key. Press [Edit Destination] and then [Register/Edit] of One-touch Key.
  • Page 333 Default Setting (System Menu) One Touch KeyDeleting the Registered Information Press [Delete]. Edit Destination - One Touch Key Register One Touch key. 0001 0002 0003 0004 0005 Register /Edit 0006 0007 0008 0009 0010 Delete 1/50 0011 0012 0013 0014 0015 0016 0017...

  • Page 334: Internet Browser Setup

    Default Setting (System Menu) Internet Browser Setup This procedure sets up the Internet browser application. You can specify the following Internet browser settings. • Internet Browser Setting • Browser Preferences • Proxy Settings NOTE: To use an Internet browser, you must specify License On for the browser in Applications (page 8-81). Internet Browser Setting This selects whether or not the Internet browser is used.
  • Page 335 Default Setting (System Menu) NOTE: If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to log in with administrator privileges. Refer to Adding a User on page 11-4 for the default login user name and password.
  • Page 336 Default Setting (System Menu) Press [# Keys] and enter the port number.  To set a proxy server (HTTPS) Press [Keyboard] of Proxy Server (HTTPS), enter the proxy address and press [OK]. Press [# Keys] and enter the port number. ...

  • Page 337: Applications

    Default Setting (System Menu) Applications You can install and use applications that will make your day-to-day use of this machine more efficient. Starting/Exiting Application Use To use an application, set the application to License On. Use the procedure below to start using an application. Press the System Menu key.

  • Page 338: Launching Applications

    Default Setting (System Menu) Launching Applications You can launch any application for which License On is set. Use the procedure below to launch an application. Press the Application key. A list of available applications appears on the touch panel. Press the key for the application to be launched. Application The application starts up.

  • Page 339: Installing Applications

    Default Setting (System Menu) Installing Applications You can install new applications. Use the procedure below to install an application. Insert the USB memory containing the application to be installed into the USB memory slot (A1). Press the System Menu key. Press [ ] and then [Application].

  • Page 340: Deleting Applications

    Default Setting (System Menu) Once the installation ends, the original screen reappears. To install another application, repeat steps 5 to 6. To remove the USB memory, press [Remove Memory] and wait until the Removable Memory can be safely removed message appears. Then remove the USB memory.

  • Page 341: System Initialization

    Default Setting (System Menu) System Initialization Initialize the hard disk mounted on the machine to return to the default mode. CAUTION: System initialization will erase Custom Document Boxes, data stored in Document Box, addresses in the Address Book, user property, account information, and settings. NOTE: This item will not be displayed if the optional Data Security Kit is installed.

  • Page 342: Restarting The System

    Default Setting (System Menu) Restarting the System Restart the CPU without turning the main power switch off. Use this to deal with any unstable operation by the machine. (Same as the computer restart.) Use the procedure below to restart the system. Press the System Menu key.

  • Page 343: Network Setup

    Default Setting (System Menu) Network Setup The following network settings are available. • LAN Interface Setup …8-87 • TCP/IP (IPv4) Setup …8-87 • TCP/IP (IPv6) Setup …8-88 • NetWare Setup …8-90 • AppleTalk Setup …8-90 • FTP (Transmission) Setup …8-91 •...
  • Page 344 Default Setting (System Menu) TCP/IP (IPv6) Setup Set up TCP/IP (IPv6) to connect to the network. The default settings are "TCP/IP Protocol: On, TCP/IP (IPv6): On, DHCP (IPv6): On, RA (Stateless): On". Use the procedure below to setup the TCP/IP (IPv6) setting. Press the System Menu key.
  • Page 345 Default Setting (System Menu) RA (Stateless) Settings Select whether or not to use RA (Stateless).The default setting is On. Use the procedure below to set the ICMPv6 (NDP) setting. Press the System Menu key. Press [System], [Next] of Network and then [Next] of TCP/IP Setting.

  • Page 346: Netware Setup

    Default Setting (System Menu) After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-86. NetWare Setup Select the NetWare network connection. After that, select frame types for NetWare network from Auto, Ethernet-II, 802.3, 802.2, or SNAP.
  • Page 347 Default Setting (System Menu) FTP (Transmission) Setup Select whether or not to send documents using FTP and set the port number to be used. The default setting is "On, Port Number: 21". Use the procedure below to setup the FTP (Transmission) setting. Press the System Menu key.

  • Page 348: Ipp Setup

    Default Setting (System Menu) IPP Setup Select whether or not to use IPP and set the port number to be used. The default setting is "Off, Port number: 631". Use the procedure below to setup the IPP setting. Press the System Menu key. Press [System], [Next] of Network, [ ] (twice) and then [Change] of IPP.
  • Page 349 Default Setting (System Menu) Setting of Other Network The table below lists the other network related function settings. Restarting the Item Description Default Setting System* NetBEUI Selects whether or not to × receive documents using NetBEUI.  Select whether or not to receive documents using LPD as the network protocol.
  • Page 350 Default Setting (System Menu) Use the procedure below. The following procedure is an example for specifying the SMTP (E-mail TX) settings. Press the System Menu key. Press [System] and then [Next] of Network to display the network settings screen. Display the item you want to set and press [Change] for that item.

  • Page 351: Network Security

    Default Setting (System Menu) Network Security The network security functions can be set up to protect printer operation and the print data. The following network security settings are available. • SSL Setting …8-95 • SNMPv3 Setting …8-96 • IPSec Setting …8-97 SSL Setting This allows you to use SSL network security for communication.
  • Page 352 Default Setting (System Menu) SNMPv3 Setting Sets up SNMPv3. The default setting is Off. Use the procedure below. Press the System Menu key. Press [System], [Next] of Network Security and then [Change] of SNMPv3. NOTE: If user login administration is disabled, the user authentication screen appears.
  • Page 353 Default Setting (System Menu) IPSec Setting Sets up IPSec. The default setting is Off. Use the procedure below to specify the IPSec settings. Press the System Menu key. Press [System], [Next] of Network Security, and then [Change] of IPSec. NOTE: If user login administration is disabled, the user authentication screen appears.

  • Page 354: Interface Block Setting

    Default Setting (System Menu) Interface Block Setting This allows you to protect this machine by blocking the interface with external devices such as USB hosts or optional interfaces. The following interface block settings are available: • USB Host (USB memory slot setting) •...
  • Page 355 Default Setting (System Menu) Press [Block]. Press [OK]. Optional interface (Optional interface card setting) This locks and protects the optional interface slots (OPT1 or OPT2). The default setting is Unblock. Use the procedure below to specify the optional interface setting. Press the System Menu key.

  • Page 356: Security Level (Security Level Setting)

    Default Setting (System Menu) Security Level (Security Level setting) The Security Level setting is primarily a menu option used by service personnel for maintenance work. There is no need for customers to use this menu. Document Guard Setting When the optional Printed Document Guard Kit is installed, the machine prevents the unauthorized copying and/ or transmission of documents that contain important confidential or personal information.
  • Page 357 Default Setting (System Menu) Use the procedure below to specify the Document Guard setting. Press the System Menu key. Press [System] and then [Change] of Document Guard. NOTE: If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login].

  • Page 358: Optional Functions

    Default Setting (System Menu) Optional Functions You can use the optional applications installed on this machine. Overview of the Applications The applications listed below are installed on this machine. You can use these applications for a limited period on a trial basis. •...
  • Page 359 Default Setting (System Menu) In the license key entry screen, press [Official]. License On Enter the activation code to use the application officially. The activation code is not necessary to use it as a trial. Some applications do not require you to enter an license key.
  • Page 360 Default Setting (System Menu) 8-104 OPERATION GUIDE...

  • Page 361: Maintenance

    9 Maintenance This chapter describes cleaning and toner replacement. • Cleaning................9-2 • Toner Container and Waste Toner Box Replacement ...9-8 OPERATION GUIDE...

  • Page 362: Cleaning

    Maintenance Cleaning Clean the machine regularly to ensure optimum output quality. CAUTION: For safety, always unplug the power cord before cleaning the machine. Original Cover / Glass Platen Wipe the backside of the original cover, the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent.
  • Page 363 Maintenance Slit Glass/Dual scanning area If black streaks or dirt appears in copies when using the optional document processor, clean the slit glass with Clean the slit glass. the supplied cleaning cloth. The message Clean the slit 1.Open the document processor. 2.Clean the surface of the slit glass located glass.
  • Page 364 Maintenance Wipe the slit glass. Wipe the white roller. Close the document processor top cover and return the cleaning cloth to the cleaning cloth compartment. Press [End]. Separator Clean the separator regularly (at least monthly) to ensure optimum output quality. Open the front cover.
  • Page 365 Maintenance Remove cleaning brush (blue colored). Pull up and open left cover 1. As shown in the figure, clean dirt from the separator by moving the brush from side to side along the separator. Put away the cleaning brush, press the specified position of the front cover and left cover 1 to close.

  • Page 366: Transfer Roller

    Maintenance Transfer Roller Open the front cover. Remove the cleaning brush (blue colored). Pull up and open left cover 1. As shown in the figure, clean dirt from the transfer roller by moving the brush from side to side along the roller while rotating the roller by turning the gear at the left end of the roller.
  • Page 367 Maintenance Put away the cleaning brush, press the specified position of the front cover and left cover 1 to close. OPERATION GUIDE...

  • Page 368: Toner Container And Waste Toner Box Replacement

    Maintenance Toner Container and Waste Toner Box Replacement When the touch panel displays Add toner, replace the toner. Every time you replace the toner container, be sure to clean the parts as instructed below. Dirty parts may deteriorate output quality. CAUTION: Do not attempt to incinerate the toner container or the waste toner box.
  • Page 369 Maintenance Remove the old toner container by pulling it out by the handle. Place the used toner container in the provided plastic disposal bag. Hold the new toner container in both hands and shake it from side to side several times. Hold the new toner container in both hands and gently push it in.

  • Page 370: Waste Toner Box Replacement

    Maintenance Turn the toner container release lever to the horizontal position. Use the same procedure to replace the other color toner containers. Close the front cover. NOTE: Return the exhausted toner container and waste toner box to your dealer or service representative.
  • Page 371 Maintenance Cap the old waste toner box. Remove the old waste toner box at an angle and place it in the plastic disposal bag provided. CAUTION: Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.
  • Page 372 Maintenance Press on the left edge of the new waste toner box to lock it. Press the specified position to close the waste toner tray. When the tray reaches the correct position, it locks in place with a clicking sound. Close the front cover.

  • Page 373: 10 Troubleshooting

    10 Troubleshooting This chapter explains how to solve problems with the machine. • Solving Malfunctions ...........10-2 • Responding to Error Messages ........10-6 • Clearing Paper Jams ..........10-13 OPERATION GUIDE 10-1...

  • Page 374: Solving Malfunctions

    Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Reference Symptom Checkpoints Corrective Actions...
  • Page 375 Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Printouts are too dark. Is the machine in Auto Set the correct density level for — Density mode? auto density. Is the machine in Manual Use [Image Quality] to set the 3-14 Density mode? correct density level.
  • Page 376 Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Paper often jams. Is the paper loaded Load the paper correctly. 2-17 correctly? Is the paper of the supported Remove the paper, turn it over, and 2-17 type? Is it in good condition? reload it.
  • Page 377 Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Cannot print with USB Was the USB memory Format the USB memory with this 6-16 memory. formatted with a machine machine. other than this machine? Is the USB host blocked? Select Unblock in the USB host 8-98 settings.

  • Page 378: Responding To Error Messages

    Troubleshooting Responding to Error Messages If the touch panel displays any of these messages, follow the corresponding procedure. Alphanumeric Reference Error Message Checkpoints Corrective Actions Page Acceptable staple Is the acceptable staple Press [Continue] to print without — count exceeded. count exceeded? For stapling.
  • Page 379 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Cannot duplex print Did you select a paper size/ Select the available paper type. 3-17 on this paper. media type that cannot be Press [Continue] to print without duplex printed? using Duplex. Cannot execute this –...
  • Page 380 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Finisher tray is full of Is the acceptable storage Remove paper from the document — paper. capacity exceeded for the finisher tray. document finisher tray? If printing can be restarted, the touch panel display will prompt you to press [Continue].
  • Page 381 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Replace all originals – Remove originals from the document 2-30 and press [Continue]. processor, put them back in their original order, and place them again. Press [Continue] to resume printing. Press [Cancel] to cancel the job. Replace the waste –...
  • Page 382 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Send error. – 1105: E-mail - The SMTP protocol 2-14 Job is canceled. Press setting is turned off. Use COMMAND [End]. CENTER and turn on the SMTP #### protocol setting. Scan to PC (SMB) - SMB setting is turned off.
  • Page 383 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page System error. Turn the – System error has occurred. Turn the — main power switch off main power switch off and on. and on. Incorrect account ID. – The Account ID does not match. —...
  • Page 384 Troubleshooting Responding to an Error Lamp Flashes If an error lamp flashes, press [Status/Job Cancel] to check an error message. If the message is not indicated on the touch panel when [Status/Job Cancel] is pressed or the error lamp flashes for 1.5 seconds, check the following.

  • Page 385: Clearing Paper Jams

    Troubleshooting Clearing Paper Jams If a paper jam occurs, the touch panel will display Paper Job No.: 000021 Job Name: doc200810101010 User Name: Mike misfeed and the machine will stop. Refer to these Paper jam. procedures to remove the jammed paper. 1.Remove any paper that is inside.
  • Page 386 Troubleshooting Paper Jam Paper Jam Location Reference Page Location Indicator Document processor (Option) 10-25 Document finisher (Option) 10-27 After you remove the jam, the machine will warm up again and the error message will be cleared. The machine resumes with the page which jam has occurred. Precautions with Paper Jams •...
  • Page 387 Troubleshooting Pull out cassette 1. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Push cassette 1 back in place securely. Press the specified position to close left cover 1. Cassette 2 Follow the steps below to clear paper jams in cassette 2. Open left cover 3.

  • Page 388: Optional Cassettes 3 And

    Troubleshooting Remove the jammed paper. Pull out cassette 2. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Push cassette 2 back in place securely. Close left cover 3. Optional Cassettes 3 and 4 Follow the steps below to clear paper jams in cassettes 3 or 4 when using the optional paper feeder.

  • Page 389: Multi Purpose Tray

    Troubleshooting Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Pull out the cassette in use. Remove the jammed paper. Push the cassette back in place securely. Close left cover 4. Multi Purpose Tray Follow the steps below to clear paper jams in the multi purpose tray.
  • Page 390 Troubleshooting If paper is jammed inside, pull the paper toward you to remove. Pull up left cover 1 lever and open the left cover 1. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Open the feed guide B1.
  • Page 391 Troubleshooting Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Pull out cassette 1. Turn the lower green knob (B2) to the left at least 10 times. Remove the jammed paper. If you cannot remove the paper, proceed with the next step.
  • Page 392 Troubleshooting Pull out paper feed unit (B3). Open paper feed unit cover (B4) and remove the jammed paper. Push paper feed unit (B3) back in place, and push the cassette back in place securely. Press the specified position to close left cover 1. Inside the Left Covers 1, 3 and 4 Follow the steps below to clear paper jams inside left cover 1, 3 or 4 when using the optional paper feeder.

  • Page 393: Duplex Unit

    Troubleshooting Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Close the left cover. Duplex Unit Follow the steps below to clear paper jams in the duplex unit. Pull up left cover 1 lever and open the left cover. Remove the jammed paper.

  • Page 394: Duplex Unit And Cassette

    Troubleshooting Press the specified position to close left cover 1. Duplex Unit and Cassette 1 Follow the steps below to clear paper jams in duplex unit and cassette 1. Pull up left cover 1 lever and open the left cover. Remove the jammed paper.
  • Page 395 Troubleshooting If the left cover 2 indicator is flashing, open left cover 2. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Close the left cover 2. Pull out cassette 1 and remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine.
  • Page 396 Troubleshooting Remove the jammed paper. Open the fuser cover (A1). CAUTION: The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine.
  • Page 397 Troubleshooting If jammed paper is seen through the paper ejection slot, pull it toward your side to remove it. Push fuser cover back in place, and press the specified position to close left cover 1. Optional Document Processor Follow the steps below to clear paper jams in the optional document processor. Remove the original from the original tray.
  • Page 398 Troubleshooting Remove the jammed original. If the original tears, remove every loose scrap from inside the machine. If the original is difficult to remove, turn the dial. The original will scroll out to a position where it can be removed easily. If the original tears, remove every loose scrap from inside the machine.
  • Page 399 Troubleshooting Optional Document Finisher If a misfeed occurs in the optional document finisher, refer to the respective Operation Guides to clear the jam. Optional Job Separator Follow the steps below to clear paper jams in the optional job separator. If jammed paper is seen through the paper ejection slot of the job separator, pull it toward your side to remove it.
  • Page 400 Troubleshooting Press the indicated position to close left cover 1. 10-28 OPERATION GUIDE...

  • Page 401: 11 Management

    11 Management This chapter explains the following operations. • User Login Administration........... 11-2 • Job Accounting ............11-10 • Data Security Kit Operations........11-26 OPERATION GUIDE 11-1...

  • Page 402: User Login Administration

    Management User Login Administration User login administration specifies how the user access is administered on this machine. Enter correct login user name and password for user authentication to log in. Access are in three levels - User, Administrator, and Machine Administrator. The security levels can be modified only by the machine administrator.
  • Page 403 Management Select [Local Authentication] or [Network User Login/Job Accounting - User Login Authentication]. Select [Off] to disable user login User login administration. Select authentication method. administration. Host Name If you select [Network Authentication], enter the Local # Keys Authentication host name (62 characters or less) and domain Domain Name Network name (256 characters or less) for the...
  • Page 404 Management Press [Login Password]. Press [# keys] to enter the login data using the numeric keys. Enter the login password and press [OK]. NOTE: If Job Accounting is enabled, you can browse the number of pages printed and the number of pages scanned by pressing [Counter Check].
  • Page 405 Management Item Description Account Name Add an account where the user belongs. The user, who registered his/her account name, can log in without entering the account ID. Refer to Job Accounting on page 11-10. E-mail Address The user can register his/her E-mail address. The registered address will be automatically selected for subsequent operations that need any E-mail function.
  • Page 406 Management Press [Change] of User Name. User: User Name: Change 01 User Login User Name: Change Login Password: Change 0099 ********** Access Level: Account Name: Change Change User Account IC Card Information: Change E-mail Address: Change Empty abcd@efg.com Cancel Register 10/10/2008 10:10 Status...

  • Page 407: Changing User Properties

    Management Changing User Properties User properties can be changed. Types of user properties that could be changed may be different depending on user access privilege. For a user with administrator rights who logs in User properties can be changed and users can be deleted. The items, which can be added, are all able to be changed.
  • Page 408 Management Press [Yes] in the registration confirmation screen. The user information is changed. Deleting a user Press [Delete]. Press [Yes] on the screen to confirm deletion. The selected user will be deleted. NOTE: The default user with administrator rights cannot be deleted. For a user without administrator rights who logs in These users can partially change their own user properties including user name, login password, and E-mail address.
  • Page 409 Management Unknown login user name Job This specifies the behavior for handling the jobs sent with unknown login user names or User ID (i.e. unsent IDs). If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account ID is unknown.

  • Page 410: Job Accounting

    Management Job Accounting Job accounting Manages the copy/print count accumulated by individual accounts by assigning an ID to each account. Job accounting helps the following activities in business organizations. • Manageability of up to 1,000 individual accounts. • Availability for account IDs with as many as eight digits (between 0 and 99999999) for security. •...
  • Page 411 Management Press [OK]. NOTE: When the display returns to the System Menu default screen, logout is automatically executed and the screen to enter the Account ID appears. To continue the operation, enter the Account ID. Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Use the procedure below to login and logout.

  • Page 412: Adding An Account

    Management Adding an Account This section explains how to add a new account. The following entries are required. Item Description Account Name Enter the account name (up to 32 characters). Account ID Enter the account ID as many as eight digits (between 0 and 99999999).

  • Page 413: Managing Accounts

    Management NOTE: Any account ID that has already registered cannot be used. Enter any other account ID. Activate or deactivate restriction. Refer to Restricting the Use of the Machine on page 11-15. Press [Register] to add a new account on the Account List.

  • Page 414: Managing The Copier/Printer Counts

    Management Changing account information Press [Detail]. Refer to steps 5 to 7 of Adding an Account and Account: steps 2 to 5 of Restricting Using the Machine Account Name: Change 01 Account to change account information. Account ID: Change 00001000 Copy Restriction (Total): Print Restrict.

  • Page 415: Restricting The Use Of The Machine

    Management Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available. The items that can be restricted differ depending on whether [Split] or [Total] is selected for Managing the Copier/Printer Counts on page 11-14.
  • Page 416 Management Item Detail FAX Port Restricts the ports used for faxing. This is displayed Restriction when two optional FAX kits are installed. Applying Restriction Restriction can be applied in two modes as follows: Item Description No restriction given Counter Limit Restricts the print counter in one-page increments up to 9,999,999 copies.
  • Page 417 Management Applying Limit of Restriction This specifies how the machine behaves when the counter has reached the limit of restriction. The table below describes the action taken. Item Description Immediately * Job stops when the counter reaches its limit. Subsequently Printing/scanning of the job continues but the subsequent job will be rejected.
  • Page 418 Management Default Counter Limit When you add a new account, you can change the default restrictions on the number of sheets used. You can set any number from 1 to 9,999,999 in 1-sheet increments. The items that can be set differ depending on whether [Split] or [Total] is selected for Managing the Copier/ Printer Counts on page 11-14.
  • Page 419 Management Use the procedure below to specify the counter limits. Press the System Menu key. Press [User Login/Job Accounting]. If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and press [Login]. For this, you need to log in with administrator privileges.

  • Page 420: Counting The Number Of Pages Printed

    Management Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time.
  • Page 421 Management Total Job Accounting/Resetting the Counter This counts the number of pages for all accounts and resets the counts for those accounts together at the same time. Use the procedure below to check and reset the counter. Press the System Menu key. Press [User Login/Job Accounting].
  • Page 422 Management Each Job Accounting/Resetting the Counter This counts the number of pages for each account and resets the counts by account. Use the procedure below to display and reset the counter. Press the System Menu key. Press [User Login/Job Accounting]. If user login administration is disabled, the user authentication screen appears.
  • Page 423 Management Counting by Paper Size This counts the number of pages by paper size (e.g. Letter). NOTE: Paper size is available in five types, - 1 to 5. These types are specified in accounting reports. Refer to Printing an Accounting Report on page 11-24. In addition to paper size, media type can also be specified (e.g.

  • Page 424: Printing An Accounting Report

    Management Printing an Accounting Report Total pages counted at all relevant accounts can be printed as an accounting report. Reports have different formats depending on how the count of copiers and printers is administered. When Split is selected for Managing the Copier/Printer Count ACCOUNT.REPORT TASKalfa 500ci Firmware Version...

  • Page 425: Unknown Account Id Jobs

    Management Unknown Account ID Jobs The behavior of the machine when it receives a job from unknown account ID (i.e. unsent ID) can be specified. Refer to Unknown login user name Job on page 11-9 for details. Checking and Printing Counter Press the Counter key to check the number of sheets Counter printed and scanned.

  • Page 426: Data Security Kit Operations

    Management Data Security Kit Operations Installing the optional Data Security Kit adds [Data Security] on the System Menu. Refer to the Data Security Kit (E) OPERATION GUIDE on the bundled CD-ROM for descriptions of the [Data Security] options and the procedures for using them. 11-26 OPERATION GUIDE...

  • Page 427: Appendix

    Appendix • Optional Equipment .........Appendix-2 • Character Entry Method........Appendix-7 • Paper .............Appendix-10 • Specifications ..........Appendix-19 • Glossary............Appendix-27 OPERATION GUIDE Appendix-1...

  • Page 428: Optional Equipment

    Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. Document Processor Document Table Document Processor (Dual scan DP) Job Separator 3,000 Sheet Document Finisher 3,000 Sheet Document Finisher Paper Feeder Paper Feeder Appendix-2 OPERATION GUIDE...
  • Page 429 Key Counter FAX Kit FAX Expansion Memory OPERATION GUIDE Appendix-3...

  • Page 430: Document Processor

    Document Processor Automatically scans originals. Also you can perform duplex copying and split copying. For document processor operation, refer to Loading Originals in the Document Processor on page 2-30. Paper Feeder Two additional cassettes identical to the printer’s double cassettes can be installed in the printer. Paper capacity and loading method are the same as Cassettes 1 and 2.
  • Page 431 Job Separator Separate paper according to output tray for easier sorting. Specify as the output tray for copy or print jobs. Or, specify as the default output tray for printing from the copy or Document Box screen, printing from the PC, and printing of the received fax data.

  • Page 432: Expansion Memory

    FAX Kit By installing the FAX kit, fax send/receive is enabled. Also, it is possible to use it as a network fax, by using it with a computer. When two FAX kits are installed, the units can be connected to two different telephone lines which will enable quicker message transmission to a number of recipients.

  • Page 433: Character Entry Method

    Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE: QWERTY, QWERTZ and AZERTY are available as keyboard layouts the same as a PC keyboard. Press the System Menu key, [Common Settings] and then [Change] of Keyboard Layout to choose desired layout.
  • Page 434 Display/Key Description [Cancel] Press to cancel entered characters and return to the screen before the entry. [OK] Press to finalize entry and return to the screen before the entry. Upper-case Letter Entry Screen Use the keyboard to enter. Limit: characters Input: characters Backspace...

  • Page 435: Entering Characters

    Entering Characters Follow the steps shown below to enter List A-1 for example. Press [Upper-case]. Press [L]. The letter L is shown on the display. Use the keyboard to enter. Limit: characters Input: characters Backspace & ˜ " < > Lower-case Upper-case Lower-case...

  • Page 436: Paper

    Paper This section explains the paper sizes and types that can be used in the paper source. Cassettes 1 Supported types Supported paper sizes No. of sheets Plain paper (60 to 163 g/m Letter, Letter-R, Statement, A4, A4-R, 500 (80 g/m Recycled paper (60 to 163 g/m B5, B5-R, A5-R, Folio, 16K, 16K-R Plain paper (60 to 163 g/m...
  • Page 437 Supported types Supported paper sizes No. of sheets Envelopes Envelope DL, Envelope C5, Envelope C4, Envelope #10 (Commercial #10), Envelope #9 (Commercial #9), Envelope #6 (Commercial #6 3/4), Monarch, ISO B5, Youkei 2, Youkei 4 Other sizes: Portrait - 3 7/8 to 11 5/8" or 98 to 297 mm Landscape - 5 7/8 to 17"...

  • Page 438: Choosing The Appropriate Paper

    NOTE: Some recycled paper does not meet requirements for use with this machine as listed in the Basic Paper Specifications shown below, such as moisture or pulp content. For this reason, we recommend purchasing a small amount of recycled paper as a sample for testing prior to use. Choose recycled paper that gives the best printing results and contains low levels of paper dust.
  • Page 439 Cassette or Multi Multi Purpose Tray Purpose Tray Envelope #10 (Commercial #10) (4 1/8 × 9 1/2") Legal Envelope #9 (Commercial #9) (3 7/8 × 8 7/8") Letter Envelope #6 (Commercial #6 3/4) (3 5/8 × 6 1/2") Letter-R Envelope Monarch (3 7/8 ×7 1/2") Statement-R Youkei 2 (114 ×...

  • Page 440: Special Paper

    • Store paper in a cool, well-ventilated place. • Store paper flat and unopened in the package. Once the package is opened, reseal it if the paper is not to be used for a while. • Store paper sealed in the original package and box. Put a pallet under the carton to keep it raised above the floor.

  • Page 441: Specifications

    • Letterhead • Colored paper • Prepunched paper • Envelopes • Cardstocks • Thick paper (from 106 g/m to 200 g/m or less) • Labels • Coated paper • High-quality paper When using these paper and media, choose that are designed specifically for copiers or page printers (such as laser printers).
  • Page 442 Hagaki Before loading Hagaki into the multi purpose tray, fan them and align the edges. If the Hagaki paper is curled, Burrs straighten it before loading. Printing onto curled Hagaki may cause jams. Burrs Use unfolded Oufuku Hagaki (available at post offices). Some Hagaki may still have rough edges developed by a paper cutter on the back side.
  • Page 443 When printing onto labels, you must be liable for the print quality and possible trouble. Labels consist of three layers as shown in the illustration. The adhesive layer contains materials that are easily affected by the force applied in the machine. Top sheet The carrier sheet bears the top sheet until the label is used.
  • Page 444 Recycled Paper Recycled paper must conform to the specifications listed on the page 2 of the Appendix; however, its whiteness may be considered separately. NOTE: Before purchasing recycled paper in volume, try testing a sample to ensure that the print quality. Appendix-18 OPERATION GUIDE...

  • Page 445: Specifications

    Specifications NOTE: Specifications are subject to change without notice. Machine Description Item 25/25 ppm 30/30 ppm 40/40 ppm 50/40 ppm model model model model Type Desktop Printing Method Electrophotography by semiconductor laser, tandem drum system Supported Original Types Sheet, Book, 3-dimensional objects (maximum original size: 11 × 17"/A3) Original Feed System Fixed Paper...
  • Page 446 Description Item 25/25 ppm 30/30 ppm 40/40 ppm 50/40 ppm model model model model Printing Black and Speed White copying 25 sheets/min 30 sheets/min 40 sheets/min 50 sheets/min A4/Letter 17 sheets/min 20 sheets/min 27 sheets/min 33 sheets/min A4R/LetterR 13 sheets/min 15 sheets/min 19 sheets/min 25 sheets/min...
  • Page 447 Description Item 25/25 ppm 30/30 ppm 40/40 ppm 50/40 ppm model model model model Hard Disk 80GB (standard) 160GB x 2 (standard) Interface Standard USB Interface Connector: 1 (USB Hi-Speed) USB memory slot: 2 (Full-Speed USB) Network interface: 1 (10 BASE-T/100 BASE-TX) Option KUIO/W slot: 2 Resolution...
  • Page 448 Printer Item Description Printing Speed Same as Copying Speed. First Print Black and 25/25 ppm model : 6.2 seconds or less Time White 30/30 ppm model : 6.2 seconds or less (A4, feed 40/40 ppm model : 5.3 seconds or less from 50/40 ppm model : 4.9 seconds or less Cassette)
  • Page 449 Scanner Item Description Operating System Windows 2000 (Service Pack 2 or later), Windows XP, Windows Vista System requirements CPU: 600Mhz or higher RAM: 128MB or more Resolution 600 dpi, 400 dpi, 300 dpi, 200 dpi, 200 ×100 dpi, 200 × 400 dpi (Resolution in FAX mode included) File Format TIFF (MMR/JPEG compression), JPEG, XPS, PDF (MMR/JPEG...
  • Page 450 Item Description Paper Size Maximum: Ledger/A3 Minimum: Statement-R/A5-R Paper Weight 45 to 160 g/m Loading Capacity 100 sheets (50 to 80 g/m ) maximum Mixed original sizes (auto selection): 30 sheets (50 to 80 g/m ) maximum Dimensions 22 23/32 × 21 13/64 × 7 5/64" 577 ×...
  • Page 451 Document Finisher (option) Item Description Number of Trays 1 tray Paper Size Ledger, Legal, Oficio II, 8.5×13.5", A3, B4, Folio, 8K: 500 sheets Letter, Letter-R, A4, A4-R, B5, B5-R, 16K: 1,000 sheets (Non-stapling) Supported Paper Stapling: 90 g/m or less Weight Maximum Sheets Ledger, Legal, Oficio II, 8.5×13.5", A3, B4, 8K: 25 sheets...

  • Page 452: Environmental Specifications

    Job Separator (option) Item Description Number of Trays 1 tray Maximum Sheets 100 sheets (80 g/m Paper Size Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Executive, Executive-R, Statement-R, A3, B4, A4, A4-R, B5, B5-R, A5-R, Folio, 8K, 16K, 16K-R Paper Type Paper weight: 60 - 163 g/m Paper type: plain, recycled, color, vellum Dimensions...

  • Page 453: Glossary

    Glossary AppleTalk AppleTalk, which comes with Apple Computer's Mac OS, is a network protocol. AppleTalk enables file/printer sharing and also enables you to utilize application software that is on another computer on the same AppleTalk network. Auto Form Feed Timeout During data transmission, the machine may sometimes have to wait until receiving the next data.
  • Page 454 dpi(dots per inch) A unit for resolution, representing the number of dots printed per inch (25.4 mm). EcoPrint Mode A printing mode that helps save toner. Copies made in this mode are thus lighter than normal. Emulation The function to interpret and execute other printers' page description languages. The machine emulates operation of PCL6, KPDL, and KPDL (automatic).
  • Page 455 NetBEUI (NetBIOS Extended User Interface) An interface, developed by IBM in 1985, as an update from NetBIOS. It enables more advanced functions on smaller networks than other protocols such as TCP/IP, etc. It is not suitable for larger networks due to lack of routing capabilities to choose the most appropriate routes.
  • Page 456 Subnet Mask The subnet mask is a way of augmenting the network address section of an IP address. A subnet mask represents all network address sections as 1 and all host address sections as 0. The number of bits in the prefix indicates the length of the network address.

  • Page 457: Index

    Index Index Numerics Send 5-23 Bonjour Appendix-27 1-sided/2-sided Selection 5-11 Booklet from Sheets 4-29 3,000 sheet document finisher Appendix-4 Left side 4-29 3,000 sheet paper feeder Appendix-4 Right side 4-30 Top binding 4-30 Border Erase Copy 4-27 Adjusting Density 5-20 Send 5-26 Auto 3-13 Bundled Items 2-2...
  • Page 458 Index Color Registration 8-56 Counting the Number of Pages Printed Color Type 5-35, 8-38 by Paper Size 11-23 Gray Adjustment 8-60 Counter 11-25 Hue adjust 4-17 Each Job 11-22 One-touch image adjust 4-19 Printing a Report 11-24 Single Color copy 4-15 Total Job 11-21 Color balance adjust 4-16 Unknown Account ID Jobs 11-25...
  • Page 459 Index Original Orientation 8-20 Part Names 2-30 PDF/TIFF/JPEG Image 8-29 Supported Originals 2-31 Repeat Copying 8-31 Document Table Appendix-6 Scan Resolution 8-21 Double Copy 4-39 Zoom 8-24 dpi Appendix-28 Default Gateway Appendix-27 Duplex 3-17, 8-46 Default Screen 8-3 Density Adjustment Copy 3-13 Send 5-20 EcoPrint Mode Appendix-28...
  • Page 460 Index Green Knob 1-6 Quick Copy/Proof and Hold Print Grounding the Machine xi Box 6-11 Repeat Copy Box 6-14 Job Finish Notice 5-31 Copy 4-46 Send 5-31 Handles 1-4 JPEG Print 8-40 Help Appendix-28 Hue adjustment 4-17 Key Counter Appendix-5 KPDL Appendix-28 Image Quality Copy 3-12...
  • Page 461 Index Data Security Kit Appendix-6 Document Finisher Appendix-4 Negative Image 4-44 Document Processor Appendix-4 NetBEUI Appendix-29 Document Table Appendix-6 NetWare 8-90, Appendix-29 Expansion Memory Appendix-6 Setup 8-90 FAX Kit Appendix-6 Network Job Separator Appendix-5 Setup 2-10 Key Counter Appendix-5 Network Cable 2-4 Overview Appendix-2 Connecting 2-5 Paper Feeder Appendix-4...
  • Page 462 Index Before Loading 2-16 PPM Appendix-29 Cassette 8-7 Precautions for Use xii Checking the Remaining Amount of Preparation 2-1 Paper 7-16 Preparing Cables 2-4 Custom 8-6 Print Job Default Paper Source 8-13 Reordering 3-47 Loading Envelopes 2-22 Printed Document Guard Kit Appendix-6 Loading in the Cassettes 2-17 Printer Loading in the Multi Purpose Tray 2-20...
  • Page 463 Index Receive Indicator 1-4 Copy 8-32 Repeat Copy 4-50 Date/Timer 8-64 Maximum Number 4-51 NetWare 8-90 Outputting 4-51 Network 8-87 Selecting 4-50 Printer 8-43 Replacement Send 8-37 Toner Container 9-8 Sharpness adjust Waste Toner Box 9-8 Copy 4-20 Reserve Copy 3-21 Send 5-22 Reserve Next Priority 8-34 Shortcuts 4-56...
  • Page 464 Index Replacement 9-8 Trade Names xxiii Waste Toner Box 1-5 Transfer Roller Replacement 9-8 Cleaning 9-6 Status 7-16 TWAIN Appendix-30 WIA Appendix-30 WSD Scan 5-30 USB Appendix-30 USB Cable Connecting 2-6 File formats 5-14, 8-23 USB Interface 1-6, 2-4 Printing documents stored in USB Memory Removable USB Memory 6-16 Printing Documents 6-16...
  • Page 468 First edition 2008.10 Printed in China 302H756040...

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