Personal Boxes - Ricoh Aficio 2232C User Manual

Communication Information

Personal Boxes

Preparation
Before using this function, set the
Personal Box in advance. See p.174
"Programming/changing Person-
al Boxes".
Personal Boxes
3
This function lets you set up the ma-
chine so that incoming messages ad-
dressed to certain users are stored in
memory instead of being printed out
immediately.
Each user must be assigned a SUB
Code (Personal Code) that has been
designated as a Personal Box before-
hand. When the other party sends
their message, they specify the SUB
Code of the receiver. When the mes-
sage is received, it is stored in the Per-
sonal Box with the matching SUB
Code. In order to print a received
message.
40
This enables several individuals or
departments to share a single fax ma-
chine yet be able to differentiate be-
tween messages. Furthermore, if you
specify a receiver for the Personal
Box, instead of being stored in memo-
ry, incoming messages with this SUB
Code appended are forwarded direct-
ly to the destination you specify. You
can specify a fax number or an e-mail
a d d r e s s . S e e p . 1 7 4 " P r o g r a m -
ming/changing Personal Boxes".
• To be able to receive messages into
a Personal Box you must inform
the sender of the SUB Code pro-
grammed for that Personal Box and
ask them to send the message using
SUB Code Transmission with that
SUB Code. See p.49 "SUB Code".
• When messages have been re-
ceived into Personal Boxes, the
Confidential Reception/Memory
Lock indicator lights and the Con-
fidential File Report is printed. See
p.37 "Confidential File Report".
• If a Personal Box is assigned a re-
ceiver, incoming messages are
transferred to that receiver with a
Forwarding Mark stamped on them.
See p.159 "Forwarding Mark".
• If a receiver is not assigned, print
these messages. See p.41 "Printing
Personal Box Messages".