Page 1 2232C/2238C Operating Instructions General Settings Guide Getting Started Combined Function Operations Document Server User Tools (System Settings) Troubleshooting Remarks Entering Text Security Specifications For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it.
Page 2 For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts with your Ricoh office products.
Page 3 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 4 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 5: What You Can Do With This Machine
What You Can Do with This Machine The following introduces the functions of this machine, and the relevant manu- als containing detailed information about them. Products marked with * are optional. For details about optional products, see p.165 “Options”, or contact your local dealer. Copier, Facsimile, Printer, and Utilizing Stored Documents Scanner Functions...
Page 6: Paperless Fax Transmission And Reception
Paperless Fax Transmission Fax Transmission and and Reception Reception Through the Internet Reception GCKONN9J You can send fax documents through e-mail by specifying the recipient's e- • You can store received fax messag- mail address (Internet Fax Transmis- es on the machine's hard disk, in- sion).
Page 7: Monitoring The Machine Via Computer
• With ScanRouter V2 Profession- Monitoring the Machine Via al*/Lite, you can save scanned documents in specified destina- Computer tions on network computers (File storage). See Scanner Reference. • You can send scanned documents to other network folders (Scan to Folder).
Page 8: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Copier, Facsimile, Printer, and Scanner Functions ........... iii Utilizing Stored Documents ..................iii Paperless Fax Transmission and Reception............. iv Fax Transmission and Reception Through the Internet ..........iv Using the Scanner in a Network Environment ............
Page 9 3. Document Server Relationship between Document Server and Other Functions ....... 31 Document Server Display ..................32 Using the Document Server................33 Storing Data ......................33 Changing a Stored Document's File Name, User Name, or Password....36 Selecting a Document ....................36 Searching for Stored Documents ................
Page 10 Registering a Protection Code ................91 Registering a Protection Code To a Single User ............. 91 Registering a Protection Code To a Group User ............. 92 Registering Destinations to a Group ..............93 Registering a New Group ..................93 Registering Destinations to a Group ................ 94 Removing a Destination from a Group ..............
Page 11 6. Remarks Dos and Don'ts....................137 Saving Colour Copies..................138 Toner ........................139 Handling Toner.......................139 Toner Storage ......................139 Used Toner ......................139 Where to Put Your Machine ................140 Machine Environment ....................140 Moving........................141 Power Connection....................141 Access to the Machine ...................142 Maintaining Your Machine ................143 Cleaning the Exposure Glass.................143 Cleaning the Exposure Glass Cover ..............
Page 12 9. Specifications Main Unit......................161 Options ....................... 165 Exposure Glass Cover ...................165 Auto Document Feeder ..................165 2 Tray Finisher .......................166 Punch Kit (2 tray finisher)..................167 Booklet Finisher .....................168 Punch Kit (Booklet finisher)..................169 1 Tray Paper Unit ....................170 2 Tray Paper Unit ....................170 Large Capacity Tray....................171 Copy Paper ......................
Page 13: Notice
The CE Declaration of Conformity is available on the Internet at URL: http://www.ricoh.co.jp/fax/ce_doc/. This product is only for use in EEA or other authorized countries. Outdoor use of this product in Belgium, France, Germany, Italy, or the Netherlands is prohib-...
Page 14: Copyrights And Trademarks
Adobe Systems Incorporated. Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license. Copyright ©2001 Bluetooth SIG, Inc. The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 15: Information About Installed Software
Information about Installed Software Expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat Version 1.95.2 (hereinafter "expat") under the con- ditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the in- itial developer and copyright holder of the expat, free from these obligations.
Page 16 Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
Page 17 • This product includes software developed by Theo de Raadt. • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. • This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors. •...
Page 18 e) The source code of the Sablotron software is available at: http://www.ginger- all.com f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html JPEG LIBRARY • The software installed on this product is based in part on the work of the In- dependent JPEG Group. SASL CMU libsasl Tim Martin...
Page 19 Copyright © 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.
Page 20: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following the instruc- tions under this symbol. Be sure to read the instructions, all of which are includ- ed in the Safety Information section in the General Settings Guide.
Page 21: Safety Information
Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 22 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Keep the machine away from humidity and dust. Otherwise a fire or an elec- tric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.
Page 23: Positions Of Labels And Hallmarks For R
Positions of Labels and Hallmarks for R WARNING and R R CAUTION This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. ZKVH040J...
Page 24: Energy Star Program
ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.
Page 25 Specifications Type 1 Type 2 Low- Power mode Power consumption 173.2W 196.3W Sleep mode Power consumption 80W or less Default interval 60 minutes Recovery time 101 seconds Duplex Priority 1 Sided→1 Sided ❖ ❖ ❖ ❖ Recycled Paper In accordance with the ENERGY STAR Program, we recommend use of envi- ronmentally friendly recycled paper.
Page 26: Machine Types
Machine Types This machine comes in two models which vary in copy speed. To confirm which model you have, see the inside front cover. Type 1 Type 2 Copy speed/B&W 32 copies/minute (A4K, 8 " 38 copies/minute (A4K, 8 " ×...
Page 27: Getting Started
1. Getting Started Guide to Components AAE007S Exposure glass cover (optional) or Ventilation holes Auto Document Feeder (ADF) (op- Prevents overheating. Do not obstruct tional) the ventilation holes by placing anything near it or leaning objects against it. If the Lower the exposure glass cover over machine overheats, an error might occur.
Page 28 Getting Started Standard tray Paper tray Copied, printed paper or fax messages Load paper here. See p.109 “B Loading are delivered here. Paper”. Front cover Paper tray unit (optional) Open to access the inside of the machine. Load paper here. See p.109 “B Loading Paper”, p.17 “External Options”.
Page 29: External Options
Guide to Components External Options AAE021S Left tray Booklet finisher If you select this as the output tray, copies Sorts, stacks, and staples copies. The sad- will be delivered face down. dle stitch function can staple the copies in the centre and folds them like a booklet. Exposure glass cover 1 Tray paper unit Lower this cover over originals before...
Page 30: Internal Options
Getting Started Internal Options Fax unit Allows you to use the facsimile function. IEEE 1394 interface board Connects to an IEEE 1394 cable. Bluetooth Allows you to expand the interface. File Format Converter Allows you to download documents from the Document Server stored by copier and printer functions.
Page 31: Control Panel
Control Panel Control Panel This illustration shows the control panel of a machine with options fully in- stalled. AAG005S • m: Data In indicator. See “Control Screen contrast knob Panel”, Printer Reference 1. Adjusts display panel brightness. • Communicating: Communicating in- { { { { User Tools/Counter} } } } key dicator.
Page 32 Getting Started { { { { Check Modes} } } } key { { { { Clear/Stop} } } } key Press to check the entered copy job set- • Clear tings. Press to delete a number entered. • Stop { { { { Program} } } } key (copier/facsimi- Press to stop a job in progress.
Page 33: Display Panel
Control Panel Display Panel The display panel shows machine status, error messages, and function menus. Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display panel. The copying screen is displayed as default after power on. The following display shows a machine with options fully installed.
Page 34: Turning On The Power
Getting Started Turning On the Power This machine has two power switches. Important ❒ Do not turn off the main power ❖ ❖ ❖ ❖ Operation switch (right side of the switch immediately after turn- control panel) ing it on. Doing so may result in Press to activate the machine.
Page 35: Turning Off The Main Power
Turning On the Power Note Important ❒ Even if you press the operation ❒ Make sure 100% is shown as avail- switch, and the indicator does able memory on the display before not turn off, it will blink in the turning off the main power switch following cases: or unplugging the power cord.
Page 36 Getting Started - Auto Off The machine automatically turns it- self off when the job is finished, after a certain period of time has elapsed. This function is called “Auto Off”. Note ❒ You can change the Auto Off time. See p.56 “Auto Off Timer”.
Page 37: Combined Function Operations
2. Combined Function Operations Changing Modes Note ❒ You cannot switch modes in any of the following situations: • When scanning in a fax message for transmission • During immediate transmission • When accessing User Tools • During interrupt copying •...
Page 38: System Reset
Combined Function Operations ❒ The copying screen is displayed as default after power on. You can change this default setting. See p.49 “Function Priority”. AAE003S - System Reset The machine returns automatically to its initial condition when the job is fin- ished, after a certain period of time has elapsed.
Page 39: Multi-Access
Multi-Access Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously in this manner is called “Multi-accessing”. This allows you to handle jobs efficiently, regardless of how the machine is being used.
Page 40 Combined Function Operations Mode after you select Copy Facsimile Printer Mode before you select × × × ❍ ❍ $ $ | $ | | | | | $ $ $ $ $ | | Copy Operations for Copying → →...
Page 41 Multi-Access Mode after you select Copy Facsimile Printer Mode before you select $ $ $ ❍ ❍ $ $ | $ | | | | | $ $ × × × | | Document Server Operations for Document Server $ × × ❍ ❍ $ × | × | | | | | $ × × × × | | Scanning a Document to Store in Document Server...
Page 42 Combined Function Operations...
Page 43: Document Server
3. Document Server Relationship between Document Server and Other Functions The following table describes the relationship between the Document Server and other functions. Where to store Printing stored Sending function Displaying a list documents documents documents Copy/ Copy Available Available Not Available Document Server Printer...
Page 44: Document Server Display
Document Server Document Server Display ❖ ❖ ❖ ❖ Document Server Main Display AAE017S Operating status and messages. The operation keys. The title of the currently selected The functions under which the screen. documents were stored. The numbers of originals, copies, and printed pages.
Page 45: Using The Document Server
Using the Document Server Using the Document Server Note Storing Data ❒ Data stored in the Document Serv- er is set to be deleted after three ❖ ❖ ❖ ❖ File name days (72 hours) by default. You can Stored documents are automatically specify the period after which named “COPY0001”, “COPY0002”.
Page 46 Document Server C C C C ❒ If you placed originals on the Enter a user name, file name, or exposure glass, press [Scanning password if necessary. Finished] after all the originals have been scanned. The Select Note Files to Print display appears. ❒...
Page 47 Using the Document Server C C C C Reference Press [Delete All] to delete the old file name. p.71 “Registering a New User Code” Note ❒ You can also use [Backspace] to When using an unregistered user delete unnecessary characters. name in the Address Book D D D D Enter a new file name, and then...
Page 48: Changing A Stored Document's File Name, User Name, Or Password
Document Server Changing a Stored Selecting a Document Document's File Name, User A A A A Press the { { { { Document Server} } } } key. Name, or Password B B B B Select a document you want to A A A A Press the { { { { Document Server} } } } key.
Page 49: Searching For Stored Documents
Using the Document Server C C C C Note To print multiple documents, re- B B B B ❒ If you selected several docu- peat step in the order you want ments, use [U U U U ] and [T T T T ] to view to print.
Page 50: Printing Stored Documents
Document Server Note Printing Stored Documents ❒ To display all files stored in the Document Server, press [File Note List]. ❒ You can print stored documents from a network computer using a To search by user name Web browser. For details about how to start the Web browser, see A A A A Press the { { { { Document Server} } } } key.
Page 51 Using the Document Server ❖ ❖ ❖ ❖ Binding format C C C C Enter the required number of • 2 Sided Copy Top to Top prints using the number keys. • 2 Sided Copy Top to Bot- • Magazine ❖...
Page 52 Document Server Sample copy Printing the first page If you print multiple sets using the You can print the first page of the doc- Sort function, you can check the print ument selected in the Select Files to order or print settings are correct by Print display to check its content.
Page 53: Deleting Stored Documents
Using the Document Server ❒ Press the selected line again to Deleting Stored Documents cancel the print job. C C C C Press [Delete File]. Important ❒ You can store up to 2,000 docu- ments in the Document Server. No more documents can be stored when the total is 2,000.
Page 54: Downloading Stored Documents
Document Server Downloading Stored Documents Note ❒ File Format Converter is required when downloading documents stored in copier or printer mode. A A A A Start a Web browser. B B B B Enter “http:// (IP address of this machine) /” in the [Address] box. The top page appears on the Web browser.
Page 55: Settings For The Document Server
Settings for the Document Server Settings for the Document Server ❖ ❖ ❖ ❖ Copier/Document Server Features (See “General Features 4/5”, Copy Refer- ence.) Items Default General Features Document Server Storage 2 Sided Original Top to top Key: F1 1 Sided → 1 Sided Combine Document Server Storage Key: F2 1 Sided →...
Page 56 Document Server...
Page 57 4. User Tools (System Settings) User Tools Menu (System Settings) Reference For details about Interface Settings and File Transfer, see “User Tools Menu (System Settings)”, Network Guide. For details about parallel interface, see “System Settings (Parallel Connec- tion)”, Printer Reference 2. ❖...
Page 58: User Tools (System Settings)
User Tools (System Settings) ❖ ❖ ❖ ❖ Timer Settings (See p.56 “Timer Settings”.) Default Auto Off Timer 60 minute(s) Energy Saver Timer 15 minute(s) Panel Off Timer 1 minute(s) System Auto Reset Timer 60 seconds Copier/Document Server Auto Reset Timer 60 seconds Facsimile Auto Reset Timer 30 seconds Scanner Auto Reset Timer...
Page 59: User Tools Menu (System Settings)
User Tools Menu (System Settings) Default Address Book: Select Title Title 1 Auto Delete File Yes After 3 day(s) Delete All Files Password Management for Stored Files Do not Unlock AOF (Always ON) Program/Change LDAP Server Use LDAP Server...
Page 60: Accessing User Tools (System Settings)
User Tools (System Settings) Accessing User Tools (System Settings) D D D D This section is for key operators in Change settings by following in- charge of this machine. structions on the display panel, User Tools allow you to change or set and then press [OK].
Page 61: Settings You Can Change With User Tools
Settings You Can Change with User Tools Settings You Can Change with User Tools Reference To access User Tools, see p.48 “Accessing User Tools (System Settings)”. General Features ❖ ❖ ❖ ❖ Panel Tone The beeper (key tone) sounds when a key is pressed. Note ❒...
Page 62 User Tools (System Settings) ❖ ❖ ❖ ❖ Print Priority Print Priority is given to the mode selected. Reference p.27 “Multi-Access” Note ❒ Default: Display mode ❒ When [Interleave] is selected, the current print job will be interrupted after a maximum of five sheets. ❒...
Page 63 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Output: Copier (copier) You can specify a tray to which documents are delivered. • Standard tray • External tray • Finisher Shift Tray • Finisher Shift Tray 1 • Finisher Shift Tray 2 •...
Page 64 User Tools (System Settings) ❖ ❖ ❖ ❖ Output: Printer (printer) You can specify the tray to which documents are delivered. Note ❒ Default: Standard tray ❒ The output trays set on the printer driver have priority over the output tray specified above.
Page 65: Tray Paper Settings
Settings You Can Change with User Tools Tray Paper Settings ❖ ❖ ❖ ❖ Paper Tray Priority: Copier (copier/Document Server) You can specify the tray to supply paper for output. Note ❒ Default: Tray 1 ❒ When optional paper tray unit is installed, "Tray3" and "Tray4" is dis- played.
Page 66 User Tools (System Settings) Note ❒ The paper guide for the optional LCT is fixed for A4K, 8 "×11"K size paper. Contact your service representative if you need to change the paper size. ❒ Default: • Tray 2: Auto Detect •...
Page 67 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Cover Sheet Tray Allows you to specify and display the paper tray that is setting cover sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying.
Page 68: Timer Settings
User Tools (System Settings) Timer Settings ❖ ❖ ❖ ❖ Auto Off Timer After a specified time has elapsed following job completion, the machine au- tomatically turns off in order to conserve energy. This function is called “Au- to Off”. The machine status after the Auto Off operation is referred to as “Sleep mode”.
Page 69 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Copier/Document Server Auto Reset Timer (copier/Document Server) Specifies the time to elapse before copier and Document Server modes reset. Note ❒ If [OFF] is selected, the machine does not automatically switch to the user code entry screen.
Page 70: Key Operator Tools
User Tools (System Settings) Key Operator Tools The key operator must set the following items. For settings or more information, contact the key operator. The key operator is recommended to program a key operator code when per- forming the settings. See p.58 “Key Operator Code”. ❖...
Page 71 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Extended Security Specify whether or not to use the security function. Note ❒ Default : OFF ❒ You have to set a 6-digit key operator code to enable Extended Security. See p.58 “Key Operator Code”.
Page 72 User Tools (System Settings) ❖ ❖ ❖ ❖ Display/Clear/Print Counter per User Code Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0. Note ❒ Press [U U U U ] and [T T T T ] to show all the numbers of prints. ❒...
Page 73 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Address Book Management You can add, change, or delete user information in the Address Book and fac- simile/scanner functions destinations. For details about these operations, seep.69 “User Name”, p.71 “User Code”, p.76 “Fax Destination”, and p.81 “E-mail Destination”, p.84 “Registering Folders”, p.91 “Registering a Protection Code”.
Page 74 User Tools (System Settings) ❖ ❖ ❖ ❖ Address Book: Program/Change/Delete Transfer Request You can register fax destinations for the Transfer Request function in facsim- ile mode. For details about operations, see p.97 “Registering the Transfer Request”. • [Program/Change] This registers new transfer requests and receiving stations, or changes the transfer request name, key name, title selection, registration number, fax destination, or e-mail address.
Page 75 Settings You Can Change with User Tools Press the user (destination) key that is in the place you want to move to. The user (destination) moves to the selected place, and the other users' keys will shift also. Note ❒ You can select a user using the number key. ❖...
Page 76 User Tools (System Settings) ❖ ❖ ❖ ❖ Auto Delete File Specifies whether documents stored in the Document Server are to be deleted or not after a specified period of time elapses. Note ❒ Default: Yes After 3 days ❒ If you select [Yes], documents stored subsequently are deleted after the specified period.
Page 77 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Program/Change LDAP Server Programming an LDAP server allows you to look up e-mail destinations from the LDAP server Address Book directly. This function is available when you send scan files by e-mail in scanner mode. You can program and change the identification name, server name, search base, port no., authentication, user name, password, and search options.
Page 78: Address Book
User Tools (System Settings) Address Book ❖ ❖ ❖ ❖ User Code Registering user information, such as fax number and e-mail address, in the Register user codes to restrict par- Address Book allows you to manage ticular functions to certain users, them together.
Page 79 Address Book • FTP Sending e-mail by Quick Dial Register e-mail addresses in the Ad- dress Book, so you can specify e-mail destinations simply by selecting them from the fax initial display when sending by internet fax. ❖ ❖ ❖ ❖ Protect Dest. You can also specify an e-mail ad- Set a protection code to stop sender's dress by selecting the destination...
Page 80 User Tools (System Settings) Managing users and machine usage Register user codes to limit users to the following functions and check their use of each function: • Copier • Document Server • Facsimile • Scanner • Printer See p.71 “User Code”.
Page 81: User Name
User Name User Name The user name is useful for selecting a To select the title destination when sending faxes or e- mail. You can also use it as a folder A Press the key for the classifica- destination. tion you want to use under Se- lect Title.
Page 82: Changing A User Name
User Tools (System Settings) Changing a User Name Deleting a User A A A A A A A A Press the { { { { User Tools/Counter} } } } key. Press the { { { { User Tools/Counter} } } } key. B B B B B B B B Press [System Settings].
Page 83: User Code
User Code User Code Register user codes to limit users to Registering a New User Code the following functions and check their use of each function: A A A A Press the { { { { User Tools/Counter} } } } key. •...
Page 84: Changing A User Code
User Tools (System Settings) Note Note ❒ If you make a mistake, press ❒ If you press , you can search [Clear] or the { { { { Clear/Stop} } } } key, for a user by user name/index, and then enter the code again. user code, fax number, or e-mail address.
Page 85: Deleting A User Code
User Code Deleting a User Code Displaying the Counter for Each User Code Note A A A A ❒ After clearing the user code, the Press the { { { { User Tools/Counter} } } } key. counter is automatically cleared. B B B B Press [System Settings].
Page 86: Clearing The Number Of Prints
User Tools (System Settings) F F F F F F F F Press [Print Counter List] under Per Select the function usage you User Code. want to print from [Copy Counter], [Print Counter], [Transmission Coun- ter], and [Scanner Counter]. G G G G Press [Print].
Page 87 User Code C Select the function usage you want to clear from [Copy Coun- ter], [Print Counter], [Transmission Counter], and [Scanner Counter]. D Press [OK]. To clear the number of prints for all user codes A Press [Clear] under All User Codes.
Page 88: Fax Destination
User Tools (System Settings) Fax Destination ❖ ❖ ❖ ❖ Fax header Register a fax destination so you do not need to enter fax numbers each You can select to print a fax header time, and can send documents that on fax messages the other party re- have been scanned in using the fac- ceives.
Page 89: Registering A Fax Destination
Fax Destination To select the line Registering a Fax Destination A Press [Select Line]. A A A A Press the { { { { User Tools/Counter} } } } key. ZFLS110E B Select the line, and then press B B B B [OK].
Page 90: Changing A Registered Fax Destination
User Tools (System Settings) F Press [OK]. To set the International TX Mode G Press [Change] under Line 3. A Press [Change] under Interna- H Select a standard message, and tional TX Mode. then press [OK]. B Select [OFF] or [ON], and then I Press [OK].
Page 91 Fax Destination G G G G Change the settings. To change the SEP Code A Press [Adv. Features]. To change the fax number B Press [SEP Code]. A Press [Change] under Facsimile C Press [Change] under RX SEP No.. Code. D Enter the new SEP Code, and then press [OK].
Page 92: Deleting A Registered Fax Destination
User Tools (System Settings) I I I I I I I I Press [Exit]. Press [OK]. J J J J J J J J Press the { { { { User Tools/Counter} } } } key. Press [Exit]. K K K K Press the { { { { User Tools/Counter} } } } key.
Page 93: E-Mail Destination
E-mail Destination E-mail Destination B B B B Register e-mail destinations so you Press [System Settings]. do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by e- mail. • It is easy to select the e-mail desti- nation if you register “User (Desti- nation) Name”...
Page 94: Changing A Registered E-Mail Destination
User Tools (System Settings) F F F F Press [E-mail]. Using the e-mail address as the G G G G sender Press [Change] under E-mail Ad- dress. When an e-mail address is entered, it can be used as the sender's ad- dress.
Page 95 E-mail Destination I I I I Press [OK]. J J J J Press [Exit]. K K K K Press the { { { { User Tools/Counter} } } } key.
Page 96: Registering Folders
User Tools (System Settings) Registering Folders By registering a shared folder, you Using SMB to Connect can send scan files to it directly. There are two types of protocol you can use: Note ❒ To register a folder in an FTP serv- •...
Page 97 Registering Folders G G G G E Enter the user name, and then Press [SMB]. press [OK]. Note ❒ This is a user name which is authorized to access the fold- F Press [Change] under password. Note G Enter the user's password, and ❒...
Page 98 User Tools (System Settings) C Select the folder you want to Changing a registered folder register. The Logon display appears. A A A A Press the { { { { User Tools/Counter} } } } key. Note B B B B Press [System Settings].
Page 99 Registering Folders C Enter each item again. Deleting a registered folder Reference p.88 “To register an FTP fold- Note er”. ❒ To delete a user entirely, see p.70 “Deleting a User”. A A A A Changing items under SMB Press the { { { { User Tools/Counter} } } } key. A Press [Change] under Path.
Page 100: Using Ftp To Connect
User Tools (System Settings) G G G G Press [FTP]. Using FTP to Connect Note ❒ To register a shared folder config- ured in Windows, see p.84 “Using SMB to Connect”. Reference To register an FTP folder p.85 “To locate the folder manu- ally”...
Page 101 Registering Folders L L L L E E E E Press [OK]. Select the user of the registered folder you want to change. Note Press the user (destination) key, or ❒ To change the port number, enter the registered number using press [Change] under Port No..
Page 102 User Tools (System Settings) Changing items under FTP Deleting a registered folder A Press [Change] under Port No. Note B Enter the new port number, ❒ To delete a user entirely, see p.70 and then press [#]. “Deleting a User”. C Press [Change] under Server A A A A Press the { { { { User Tools/Counter} } } } key.
Page 103: Registering A Protection Code
Registering a Protection Code Registering a Protection Code E E E E You can stop sender's names or fold- Press the user (destination) key ers being accessed by setting a protec- you want to register or enter the tion code. registered number using the You can use this function to protect number keys.
Page 104: Registering A Protection Code To A Group User
User Tools (System Settings) Registering a Protection Code To a Group User A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings]. C C C C Press [Key Operator Tools], and then press [T T T T Next].
Page 105: Registering Destinations To A Group
Registering Destinations to a Group Registering Destinations to a Group F F F F Register destinations to a group to Press [Change] under Group Name. easily control registered fax, e-mail and folders for each group. To group destinations, the groups must be registered beforehand.
Page 106: Registering Destinations To A Group
User Tools (System Settings) I I I I Press [Exit]. Registering Destinations to a J J J J Press the { { { { User Tools/Counter} } } } key. Group You can register destinations to a Removing a Destination from a group.
Page 107: Displaying Destinations Registered In Groups
Registering Destinations to a Group E E E E Press the group key you want to Displaying Destinations change. Registered in Groups F F F F Enter the items. You can check the user (destination) of each group. To change the group name and A A A A key display Press the { { { { User Tools/Counter} } } } key.
Page 108: Deleting A Group
User Tools (System Settings) Deleting a Group A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings]. C C C C Press [Key Operator Tools], and then press [T T T T Next].
Page 109: Registering The Transfer Request
Registering the Transfer Request Registering the Transfer Request This section describes how to register Note the Transfer Station and Receiving ❒ Polling ID's of the Requesting Par- Station used in the fax function's ty (this machine) and Transfer Sta- Transfer Request. tions must be identical.
Page 110 User Tools (System Settings) J J J J G G G G H H H H Enter the items. See steps To register the Transfer Request on p.81 “Registering an E-mail name and key display Destination”. A Press [Change] under Transfer K K K K Press [Receiving Station].
Page 111: Changing A Registered Transfer Station/Receiving Station
Registering the Transfer Request To change the Transfer Station Changing a Registered Transfer Station/Receiving A Press [Fax]. Station Proceed to step C when mes- sages are transferred by e-mail. A A A A Press the { { { { User Tools/Counter} } } } key. B Change the Transfer Station's G G G G information.
Page 112 User Tools (System Settings) F F F F Select a Transfer Request you want to delete. Press the Transfer Request key, or enter the registered number using the number keys. G G G G Press [Yes]. H H H H Press [Exit].
Page 113: Programming/Changing Ldap Server
Programming/Changing LDAP Server Programming/Changing LDAP Server Programming an LDAP server allows To enter an identification name you to look up e-mail destinations from the LDAP server Address Book A Press [Change] under Identifi- directly. This function is available cation Name. when you send scan files by e-mail using scanner function.
Page 114 User Tools (System Settings) ❒ If you leave the user name and To enter a port number password blank, users will be prompted for the password eve- A Press [Change] under Port No.. ry time they attempt to connect B Enter the port number using to the LDAP server.
Page 115: Changing An Ldap Server
Programming/Changing LDAP Server D Press [Change] under Key Dis- To change the server name play. E Enter the attribute's display A Press [Change] under Server name, and then press [OK]. Name. B Enter the new LDAP server Note name. ❒ For example, if you want to C Press [OK].
Page 116 User Tools (System Settings) To change the user name and password A Press [T T T T Next]. B Press [Change] under User Name. C Enter the new user name, and then press [OK]. D Press [Change] under Password. E Enter the new password, and then press [OK].
Page 117: Troubleshooting
5. Troubleshooting If Your Machine Does Not Operate As You Want The following chart contains explanations of common problems and messages. If other messages appear, follow the instructions displayed. Note ❒ If you cannot make copies as you want because of the paper type, paper size or paper capacity problems, use recommended paper.
Page 118 Troubleshooting Problem Causes Solutions The main power indicator This occurs in the follow- Close the exposure glass cover or continues blinking and ing cases: ADF, and check if the machine com- does not turn off when municating with a computer. •...
Page 119: Document Server
If Your Machine Does Not Operate As You Want Document Server Problem Solutions " Scanned pages exceeded The number of scanned pages exceeds the capacity per file of the Document Server. max. number. Do you want to store the scanned pag- To store scanned pages as a file, press [Store File].
Page 120: Maintenance
Troubleshooting Maintenance Problem Causes Solutions Fuser Oil Unit Re- It is time to replace the fus- Check your maintenance service er oil unit. contract. placement. Fusing oil is emp- Please replace Fuser Oil Unit. Waste Toner Bottle The waste toner bottle is Check your maintenance service full and it is time to replace contract.
Page 121: B Loading Paper
B Loading Paper B Loading Paper A A A A Important Pull out the paper tray until it ❒ Tray 1 and LCT use A4 K paper stops. exclusively. Load only A4 paper at all times. ❒ If you want to load Letter- sized "...
Page 122: Loading Paper Into Large Capacity Tray (Optional)
Troubleshooting C C C C B B B B Push in the paper tray slowly un- With the print side down, align til it stops. all four sides of two paper stacks, and then load them next to each If a tray is pushed forcefully, the other in the tray.
Page 123 B Loading Paper Orientation-Fixed Paper or Two-Sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed. Select [Yes] in Letterhead Setting under Copier/Document Server Features, and then place the original and paper as shown below (see “Letterhead Setting”...
Page 124: D Adding Toner
Troubleshooting D Adding Toner When D appears, it is time to add toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.
Page 125: Inserting Toner
D Adding Toner Inserting Toner 1. Open the upper right cover. 3. Holding the toner cartridge 4. Take out the new toner 2. Unhook the hook on the toner with the other hand, pull the cartridge from the box. cartridge with one hand. cartridge up and out slowly.
Page 126: Clearing Misfeeds
Troubleshooting x Clearing Misfeeds R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper. Important ❒ When clearing misfeeds, do not turn off the operation switch. If you do, your copy settings will be lost.
Page 127 x Clearing Misfeeds...
Page 128 Troubleshooting...
Page 129 x Clearing Misfeeds...
Page 130 Troubleshooting...
Page 131 x Clearing Misfeeds...
Page 132 Troubleshooting 1. Pull up the lever, and 2. Lift the lever. 4. Turn the dial in the 5. Move the panel in the then open the upper 3. Remove the misfed direction of the arrow, direction of the arrow. cover. paper.
Page 133 x Clearing Misfeeds AAE016S...
Page 134: Changing The Paper Size
Troubleshooting Changing the Paper Size C C C C Preparation Set the paper guide lock to the “unlocked" position. Be sure to select the paper size with User Tools and the paper size selector. If you do not, misfeeds might occur. See p.53 “Tray Paper Size:Tray 2–4”.
Page 135: If You Load A Paper Size That Is Not Selected Automatically
Changing the Paper Size F F F F Square the paper, and then load it If you load a paper size that is in the tray with the copying face not selected automatically down. If you load a paper size that is not se- lected automatically, you need to specify the paper size with the control panel.
Page 136 Troubleshooting D D D D Select the tray for which you want to change the paper settings. Note ❒ Press either of [Tray Paper Size: Tray 2] to [Tray Paper Size: Tray 4]. E E E E Select the loaded paper size and feed direction, and then press [OK].
Page 137: Adding Staples
d Adding Staples d Adding Staples Important ❒ Stapling failures or jams may occur if you use a staple cartridge other than that recommended. Reference For details about the type of finisher, see p.17 “External Options”. 2 Tray Finisher 1. Open the front cover 2.
Page 138: Booklet Finisher
Troubleshooting Booklet Finisher 1. Open the front cover. 3. Push the cartridge 4. Hold both sides of the 5. Remove the empty refill button, and then pull cartridge, and then pull in the direction of the 2. Hold the lever, and then pull out the Staple out the cartridge while up the upper unit of the...
Page 139: Removing Jammed Staples
Removing Jammed Staples Removing Jammed Staples Note ❒ Curled paper may cause staples to jam. To avoid this, turn copy paper over in the tray. If there is no improvement, change to a stiffer copy paper. ❒ When the booklet finisher is installed, after removing jammed staples, staples will not be ejected the first few times you try to use the stapler.
Page 140: Booklet Finisher
Troubleshooting Booklet Finisher...
Page 141: Removing Punch Waste
y Removing Punch Waste y Removing Punch Waste C C C C Note Reinstall the punch waste box. ❒ While " " Punch Receptacle Full is displayed, you cannot use the Punch function. 2 Tray Finisher A A A A Open the front cover of the 2 tray finisher.
Page 142: Booklet Finisher
Troubleshooting D D D D Attach the booklet finisher. Booklet Finisher A A A A Hold the release lever, and then pull out the booklet finisher. ZKVH220J B B B B Pull out the punch waste box, and then remove the paper chips. ZKVH180J C C C C Reinstall the punch waste box.
Page 143: Adjusting The Colour Registration
Adjusting the Colour Registration Adjusting the Colour Registration D D D D When the machine is moved, the Fus- Press [Auto Colour Registration]. ing Unit is replaced, or after printing repeatedly for some time, registration shifting might occur. By performing colour registration adjustment, you can maintain optimum print results.
Page 144: Fuser Adjustment For Thick Paper
Troubleshooting D D D D Press [Colour Registration]. Fuser Adjustment for Thick Paper When colour shifting occurs using thick paper E E E E Press [Fuser Adjustment: Thick Pa- Follow the procedure below if colour per]. shifting occurs when you use the thick paper of A4 size or larger.
Page 145 Adjusting the Colour Registration G G G G Make sure that following mes- sage appears on the display, and then press [Start Printing]. Fuser Adjustment Sheet II is print- ing. See p.134 “Checking the Fuser Adjustment Sheet”. Press [Start Printing]. An adjusted Fuser Adjustment Sheet II is print- ed and the display that appeared in Step...
Page 146: Checking The Fuser Adjustment Sheet
Troubleshooting Checking the Fuser Adjustment Sheet Following image is sample of the test sheet. ❖ ❖ ❖ ❖ Fuser Adjust Sheet II...
Page 147: Auto Colour Calibration
Adjusting the Colour Registration E E E E Press [Start Printing] and a test pat- Auto Colour Calibration tern will be printed. If a certain colour is strong or the col- Note our of the copy differs from the origi- ❒...
Page 148 Troubleshooting ❒ When the ADF is installed, make sure to set the test pattern on the exposure glass, and then 2 or 3 white sheets, same size as the test pattern, above the test pattern. Returning to the previous setting Note ❒...
Page 149: Remarks
6. Remarks Dos and Don'ts R CAUTION: • When the machine is not in use and in stand-by mode, you may • Unplug the power cord from the hear a small noise inside. This is wall outlet before you move the caused by the image stabilization machine.
Page 150: Saving Colour Copies
Remarks Saving Colour Copies • There is no difference between colour prints and colour copies in terms of fad- ing. However, for long-term storage, make sure to store them in a binder away from direct sunlight. • Toner may melt if a print and a half-dried print are put on top of each other. •...
Page 151: Toner
Toner Toner Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. Important ❒...
Page 152: Where To Put Your Machine
Remarks Where to Put Your Machine Environments to avoid Machine Environment • Locations exposed to direct sun- Choose your machine's location care- light or other sources of strong fully. Environmental conditions light (more than 1,500 lux). greatly affect its performance. •...
Page 153: Moving
Where to Put Your Machine Moving Power Connection R CAUTION: R WARNING: • Unplug the power cord from the • Connect the machine only to wall outlet before you move the the power source described on machine. While moving the ma- the inside front cover of this chine, you should take care that manual.
Page 154: Access To The Machine
Remarks Access to the Machine Place the machine near the power source, providing the clearance areas shown. AAE004S Rear: more than 10 cm (4") Right: more than 55 cm (21.7") Front: more than 70 cm (27.6") Left: more than 46 cm (18.2") Note ❒...
Page 155: Maintaining Your Machine
Maintaining Your Machine Maintaining Your Machine If the exposure glass, exposure glass Cleaning the Exposure Glass cover, or ADF belt is dirty, copy clari- ty may be reduced. Clean these parts Cover if they are dirty. ❖ ❖ ❖ ❖ Cleaning the machine Wipe the machine with a soft, damp cloth, and then wipe it with a dry cloth to remove the water.
Page 156: Cleaning The Dustproof Glass
Remarks Cleaning the Dustproof Glass C C C C The dustproof glass may require Slide the cleaning brush in and cleaning if white lines appear on the out slowly 2 to 3 times to clean all print side of the document. four areas.
Page 157: Replacing The Fuser Oil Unit
Replacing the Fuser Oil Unit Replacing the Fuser Oil Unit B B B B R WARNING: If the finisher is installed, detach • Do not incinerate spilled toner it from the machine. or used toner. Toner dust C C C C might ignite when exposed to Open the duplex reversal unit.
Page 158 Remarks F F F F H H H H Pull the lever down slightly, and Take the fuser oil unit out of the then remove the grip securing the bag. Hold the green upper part of seal (A A A A ), and then slowly peel the fuser oil unit.
Page 159 Replacing the Fuser Oil Unit I I I I K K K K Close the upper left cover (A A A A ), As shown, hold the fuser oil unit using one hand, hold the green and then push the part labeled handle with the other, and then “PUSH”...
Page 160: Replacing The Waste Toner Bottle
Remarks Replacing the Waste Toner Bottle B B B B R WARNING: Slowly open the front cover by • Do not incinerate spilled toner pulling down from the two areas or used toner. Toner dust on the left and right. might ignite when exposed to an open flame.
Page 161 Replacing the Waste Toner Bottle D D D D G G G G Take the new waste toner bottle Put the used waste toner bottle out of the bag. into the bag that contained the new waste toner bottle, and then seal the bag.
Page 162 Remarks J J J J Slowly close the waste oil bottle in the direction of the arrow. ZHXH160J K K K K Slowly close the front cover by pushing the two areas on the left and right. AAE031S L L L L Plug in the power cable, and then turn on the power.
Page 163: Other Functions
Other Functions Other Functions Printing inquiry information Inquiry A Press [Print Inquiry List]. The inquiry function lets you check the telephone numbers to contact for repairs or ordering toner. Be sure to contact your service engineer to veri- fy the following: ❖...
Page 164: Counter
Remarks Counter Displaying the Total Counter You can display the total counter val- ue used for all functions. A A A A Press the { { { { User Tools/Counter} } } } key. ZFLS110E B B B B Press [Counter]. C C C C To print a counter list, press [Print Counter List].
Page 165: Entering Text
7. Entering Text Entering Text This section describes how to enter characters. When you enter a character, it ap- pears at the position of the cursor. If there is a character already at the cursor po- sition, the entered character appears before it. Available Characters •...
Page 166: How To Enter Text
Entering Text How to Enter Text Entering letters A A A A Press [Shift] to switch between uppercase and lowercase. B B B B Press the letters you want to enter. Deleting characters A A A A Press [Backspace] or [Delete All] to delete characters.
Page 167: Security
8. Security Security Confidential information is always at risk of being copied without permission or subject to unauthorized access through the network. To protect documents from such intrusion, not only can passwords be set, but the Extended Security func- tion can also be used to strengthen security. For those who require increased document protection, we recommend using the Extended Security function.
Page 168 Security • Fax transmission • Scanner function • Printer driver ❖ ❖ ❖ ❖ Documents stored from the printer driver using the Locked Print function Reference For information about Document Server, see p.31 “Document Server”. For information about Locked Print, see “Locked Print”, Printer Reference, or the printer driver Help.
Page 169: Temporarily Disabling Document Security
Security Unlocking a locked document Unlock a document that was locked because a wrong password was entered multiple times, making it available for authorized users to access again. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B On the display panel, press [System Settings], [Key Operator Tools], [T T T T Next] and then press [Password Management for Stored Files].
Page 170: Operating Environment And Notes
Security Operating Environment and Notes Security for this machine is assured on the premises that the machine is used un- der the following conditions: Operating Environment • The condition of the machine is normal. (For example, it is not damaged, modified, or lacking components.) •...
Page 171: For User
Operating Environment and Notes For User • Be careful not to let anyone know your password, especially when entering a password or recording it. Keep any record of your password in a secure place. • Avoid using a single number or consecutive numbers for a password such as “0000”...
Page 172 Security...
Page 173: Specifications
9. Specifications Main Unit ❖ ❖ ❖ ❖ Configuration: Desktop ❖ ❖ ❖ ❖ Photosensitivity type: OPC drum ❖ ❖ ❖ ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ ❖ ❖ ❖ Copy process: Dry electrostatic transfer system ❖...
Page 174 Specifications ❖ ❖ ❖ ❖ Copy paper size: • Trays: A3L – A5L, 11" × 17"L – 5 " × 8 "L • Bypass: A3L – A6L, 11" × 17"L – 5 " × 8 "L • Bypass (custom size): Vertical: 90.0 –...
Page 175 Main Unit ❖ ❖ ❖ ❖ Reproduction ratio: Preset reproduction ratios: Metric version Inch version Enlargement 400% 400% 200% 200% 141% 155% 122% 129% 115% 121% Full size 100% 100% Reduction Zoom: From 25 to 400% in increments of 1%. ❖...
Page 176 Specifications ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H up to exposure glass): 670 × 698 × 859 mm, 26.4" × 27.5" × 33.9" ❖ ❖ ❖ ❖ Space for main unit (W × × × × D): Type 1, 2: 1285 ×...
Page 177: Options
Options Options Exposure Glass Cover Lower this over originals for copying. Auto Document Feeder ❖ ❖ ❖ ❖ Mode: ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size Origi- " × 11") nals mode Auto detect (A4, 8 ❖...
Page 178: Tray Finisher
Specifications 2 Tray Finisher Finisher Shift Tray 1: ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11" × 17"L, 8 " × 14"L, 8 " × 11"KL ❖ ❖ ❖ ❖ Paper weight: 60 – 105 g/m , 16 –...
Page 179: Punch Kit (2 Tray Finisher)
Options ❖ ❖ ❖ ❖ Staple position: • 1 staple – 3 positions • 2 staples – 2 positions ❖ ❖ ❖ ❖ Power consumption: Less than 60 W (power is supplied from the main unit) ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H): 680 ×...
Page 180: Booklet Finisher
Specifications Booklet Finisher Finisher Shift Tray: ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, 11" × 17"L, 8 " × 11"KL, 8 " × 14"L ❖ ❖ ❖ ❖ Paper weight: 60 – 128 g/m , 16 – 34 lb. ❖...
Page 181: Punch Kit (Booklet Finisher)
Options ❖ ❖ ❖ ❖ Power consumption: Less than 60 W (power is supplied from the main unit) ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H): • 1 Tray Paper Unit 695 × 603 × 834 mm, 27.4" × 23.8" × 32.9" •...
Page 182: Tray Paper Unit
Specifications 1 Tray Paper Unit ❖ ❖ ❖ ❖ Paper weight: 60–105 g/m (16–28 lb.) ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11" × 17"L, 8 " × 14"L, 8 " × " × 11"KL, 8 "...
Page 183: Large Capacity Tray
Options Large Capacity Tray ❖ ❖ ❖ ❖ Paper size: " × 11"K A4K, 8 ❖ ❖ ❖ ❖ Paper weight: 60 – 105 g/m , 16 – 28 lb. ❖ ❖ ❖ ❖ Paper capacity: 2,000 sheets (80 g/m , 20 lb.) ❖...
Page 184: Copy Paper
Specifications Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Tray type Paper type and Metric version Inch version Paper weight capacity " × 11"K Tray 1 60-105 g/m A4K, 8 500 sheets (16-28 lb.) A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11"...
Page 185 Copy Paper When copying onto custom size paper, you need to specify vertical and horizontal dimensions. See “Copying from the Bypass Tray”, Copy Reference. Placing one sheet at a time is recommended. See “Copying from the Bypass Tray”, Copy Reference. When loading paper, make sure the top of the stack is not higher than the limit mark of the paper tray.
Page 186: Unusable Paper
Specifications Unusable Paper R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important ❒ To prevent faults, do not use any of the following kinds of paper: • Paper for inkjet printers •...
Page 187: Paper Storage
Copy Paper Paper Storage Note ❒ When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). •...
Page 188: Index
INDEX Changing the language , 151 Changing the paper size , 122 1 Tray paper unit , 17 Check Modes key , 20 2 Tray Finisher , 166 Cleaning the Dustproof Glass , 144 2 Tray finisher , 17 Clear 2 Tray paper unit , 17 counter per user code , 60 Clearing misfeeds , 114...
Page 189 E-mail destination , 81 Machine environment , 140 Energy Saver key , 20 Main power indicator , 20 Entering text , 153 Main power switch , 15 , 22 Environment , 140 Maintaining Your Machine , 143 Exposure glass , 15 Main Unit , 161 cleaning , 143 Misfeeds , 114...
Page 190 Receiving Station , 97 Toner , 139 Registering a fax destination , 77 adding , 112 Registering an e-mail destination , 81 storage , 139 Registering a new user code , 71 To register an FTP folder , 88 Registering a protection code , 91 To register an SMB folder , 84 Registering a protection code to a group user , 92 Transfer Station , 97...
Page 191 Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Copyright © 2003 Ricoh Co., Ltd.
Page 192 Germany Shanghai P.C.:200021 Phone: +86-21-5396-6888 RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, Singapore 65760 Eschborn Phone: +49-(0)6196-9060 RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, France #15-01/02 The Heeren, Singapore 238855 RICOH FRANCE S.A. Phone: +65-6830-5888 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex...
Page 193 2232C/2238C Operating Instructions Copy Reference Placing Originals Copying Colour Adjustment/ Program Troubleshooting User Tools (Copier/Document Server Features) Specifications For safe and correct use of this machine, please be sure to read the Safety Information in the "General Settings Guide" before you use it.
Page 194 For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts with your Ricoh office products.
Page 195 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 196 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 197 What You Can Do with This Machine <Colour Functions/Colour Adjustments> Colour Copying (see p.29) You can switch the colour copy mode depending on the type of originals used and the desired finish. Black/White Copy (see p.29) Full Colour Copy (see p.29) Copies using four colours: yellow, Copies in black and white, even when the magenta, cyan and black.
Page 198 Colour Copying (see p.29) Stamping on Copies (see p.70) Convert Colours (see p.31) Copies by changing a specific colour in Copies with the date, page numbers, etc. the original to another colour. The stamp colour can be yellow, red, cyan, magenta, green, blue, and black. Erase Specified Colour (see p.32 ) Copies by deleting a specific colour in the original.
Page 199 Adjusting Colours (see p.87) Primary Colours Yellow Colours can be created by combining the 3 primary colours: yellow, magenta and cyan. Black can be made by combining Green yellow, magenta and cyan, however, as there might be some Black slight differences, "black" will be expressed using a black Cyan Magenta toner.
Page 200 What You Can Do with This Machine Functions differ depending on machine type and options. See p.4 “Functions Re- quiring Optional Configurations”. Types of Duplex Copies 1-sided 2 Pages 2-sided 1 Page (see p.55 2-sided 1 Page 2-sided 1 Page (see p.55 "...
Page 201 Copying Book Originals 1-sided Magazine (see p.61 " 1 Sided Magazine") Open to Left Open to Right 2-sided Magazine (see p.62 " 2 Sided Magazine") Open to Left Open to Right...
Page 202 Combining Multiple Pages onto a Single Page (see p.57 " One-Sided Combine") 1-sided 2 Pages 1-sided 1 Page 2-sided 1 Page 1-sided 1 Page 1-sided 4 Pages 1-sided 1 Page 2-sided 2 Pages 1-sided 1 Page 1-sided 8 Pages 1-sided 1 Page 2-sided 4 Pages 1-sided 1 Page Copying Originals Such as Books...
Page 203 TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine <Colour Functions/Colour Adjustments>... iii What You Can Do with This Machine..............vi Notice ........................1 How to Read This Manual ..................2 Machine Types .......................3 Functions Requiring Optional Configurations............4 Control Panel......................5 Display Panel ......................7 1.
Page 204 Copier Functions ....................33 Adjusting Copy Image Density ................. 33 Selecting the Original Type ..................34 Selecting Copy Paper ....................35 Preset Reduce/Enlarge .................... 38 Zoom ........................39 Auto Reduce/Enlarge ....................40 Size Magnification ....................41 Directional Magnification (%) ................... 41 Directional Size Magnification (mm).................
Page 205 4. Troubleshooting If Your Machine Does Not Operate As You Want..........95 When a Message Is Displayed................. 95 If You Cannot Make Clear Copies............... 97 If You Cannot Make Copies As You Want ............98 When Memory Is Full .....................101 5.
Page 207 Notice Do not copy any item for which copying is prohibited by law. Copying the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, and driver's licenses. The colour samples in this manual may differ slightly from the colours of actual copies.
Page 208 How to Read This Manual Symbols This manual uses the following symbols: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following the instruc- tions under this symbol. Be sure to read the instructions, all of which are includ- ed in the Safety Information section in the General Settings Guide.
Page 209: Machine Types
Machine Types This machine comes in two models which vary by copy speed. To confirm which model you have, see the inside front cover of this manual. Type 1 Type 2 Copy speed/B&W 32 copies/minute 38 copies/minute " × 11"K) "...
Page 210: Functions Requiring Optional Configurations
Functions Requiring Optional Configurations Certain functions require special machine configuration and extra options. See the table below. ❍Required options Function ❍ ❍ ❍ Auto Document Feed- er (ADF) ❍ ❍ ❍ ❍ 2 tray finisher ❍ ❍ ❍ ❍ ❍ Booklet finisher The paper tray unit is required in order to install the finisher.
Page 211: Control Panel
Control Panel This illustration shows the control panel of a machine with options fully installed. AAE001S { { { { Adjust/Program Colour} } } } key Screen Contrast knob Adjusts display panel brightness. Use this key to adjust and register col- ours.
Page 212 { { { { Energy Saver} } } } key { { { { #} } } } key Press to switch into and out of Energy Press to enter a numerical value. Saver mode. See “Saving Energy”, Gener- Number keys al Settings Guide.
Page 213: Display Panel
Display Panel The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like this: . Keys appearing as cannot be used.
Page 215: Placing Originals
1. Placing Originals Originals Note ❒ Highlighter pen colours are difficult to reproduce. Depending on the colour used, they may not come out on copies, or may come out as a different colour. Sizes and Weights of Recommended Originals ❖ ❖ ❖ ❖ Metric version Where original is placed Original size...
Page 216 Placing Originals Originals not recommended for the Auto Document Feeder (ADF) Placing the following types of originals in the ADF can cause paper misfeeds or result in damage to the originals. Place these originals on the exposure glass in- stead. •...
Page 217: Sizes Detectable By Auto Paper Select
Originals Sizes Detectable by Auto Paper Select ❍ : Detectable size × : Undetectable size ❖ ❖ ❖ ❖ Metric version 11" × Size A3 " " " " × × × × JISL JISK 17" Location of the 14" 11"...
Page 218: Missing Image Area
Placing Originals Note ❒ When copying custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. See p.17 “Placing cus- tom size originals”. Sizes difficult to detect It is difficult for the machine to automatically detect the sizes of the following types of originals, so select the paper size manually.
Page 219: Placing Originals
Placing Originals Placing Originals ❖ ❖ ❖ ❖ 90° ° ° ° turn Note Use this to copy A3K, B4 JISKor ❒ Place originals only when all cor- 11" × 17"K size originals. The ma- rection fluid and ink has complete- chine rotates the copy image by ly dried.
Page 220: Placing Originals On The Exposure Glass
Placing Originals A A A A Press [Special Original]. Placing Originals on the Exposure Glass A A A A Lift the exposure glass cover or the ADF. Important ❒ Do not lift the exposure glass cover or the ADF forcefully. B B B B O t h e r w is e , t h e A D F c o v e r Select the original orientation.
Page 221: Placing Originals In The Auto Document Feeder
Placing Originals A A A A Set the document guide to the Placing Originals in the Auto original size. Document Feeder B B B B Place the aligned originals face up into the ADF. Settings should be made accordingly in the following situations: ❖...
Page 222 Placing Originals A A A A Reference Press [Special Original]. For related default settings, see p.116 “Shortcut R/E”. A A A A Press [Special Original]. B B B B Press [Batch], and then press [OK]. Note ❒ If [SADF] is displayed, change B B B B the settings.
Page 223 Placing Originals C C C C Align the rear and left edges of Placing originals of mixed sizes the originals as shown. When placing different size originals of the same width in the ADF togeth- er, the machine automatically checks the sizes of the originals and makes copies.
Page 224 Placing Originals C C C C Enter the horizontal size of the original using the number keys, and then press [#]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key, and then enter the value again.
Page 225: Copying
2. Copying Basic Procedure A A A A When the machine is set for user Note ❒ The maximum copy quantity codes, enter a user code (up to eight digits) using the number that can be set is between 1 and keys, and then press the { { { { #} } } } key.
Page 226: Interrupt Copy
Copying When the machine continues Interrupt Copy copying Use this function to interrupt a long A Place the originals you want to copy job to make urgently needed copy. copies. B Press the { { { { Start} } } } key. Limitation The machine stops the previous ❒...
Page 227: Left Original Beeper
Basic Procedure D D D D Press [To “Printing”]. Left Original Beeper Returns to the initial copy display. The beeper sounds and an error mes- After the current copy job, the next sage is displayed if you leave origi- job starts automatically. nals on the exposure glass after Note copying.
Page 228: Copying From The Bypass Tray
Copying Copying from the Bypass Tray ❒ When copying onto OHP transpar- Use the bypass tray to copy onto spe- cial paper such as OHP transparen- encies or paper heavier than 128 cies, thick paper, thin paper, and copy (about 34 lb.), you need to paper that cannot be loaded in the pa- specify the paper type.
Page 229 Copying from the Bypass Tray B B B B Insert the paper with the side you When copying onto standard size want to copy facing up until you paper hear the beep, and align the paper A Press the { { { { #} } } } key. guide to the paper size.
Page 230: When Copying Onto Ohp Transparencies Or Thick Paper
Copying D Enter the horizontal size of the When copying onto OHP paper using the number keys, and then press [#]. Transparencies or Thick Paper Note To make copies onto OHP transpar- ❒ If [Horiz mm] is not highlight- encies or thick paper, you need to ed, press [Horiz mm].
Page 231: When Copying On The Back Side Of The Paper
Copying from the Bypass Tray D D D D Select [OHP Sheet] or [Thick Paper]. When Copying on the Back Side of the Paper Using the bypass tray, you can make copies on the back of paper which has already been copied on the other side. Note ❒...
Page 232: When Copying Onto Envelopes
Copying ❖ ❖ ❖ ❖ Top to bottom When copying onto envelopes Note ❒ When placing an original on the exposure glass, place the original with the bottom line aligned to the left scale. ❒ When placing originals in the ADF, place the originals with the bottom line inserted in the ADF.
Page 233 Copying from the Bypass Tray F F F F Place the originals, and then press the { { { { Start} } } } key. G G G G When your copy job is finished, press the { { { { Clear Modes} } } } key to clear the settings.
Page 234: Making A3, 11" × × × × 17" Full Bleed Copies
Copying Making A3, 11" × × × × 17" Full Bleed Copies You can make A3, 11" × 17" full bleed copies with 12" × 18" paper. This is useful for making A3, 11" × 17" size copies with a coloured background (e.g. cata- logues).
Page 235: Colour Functions
Colour Functions Colour Functions ❖ ❖ ❖ ❖ Two Colour Copy Selecting a Colour Mode • Two Colour Copy (Normal) Copies black and other parts in Select a Colour mode that best suits two specified colours. your originals and copying require- ments.
Page 236 Copying When the { { { { Single Colour} } } } key is When the { { { { Two-colour} } } } key is selected selected A A A A A A A A Select designation method of col- Select either [Two-colour] or [Red &...
Page 237: Convert Colours
Colour Functions G G G G Select the new colour to be con- Convert Colours verted. Copies by changing the colour in the Note original to a different colour. ❒ You can adjust the density of each colour in 4 levels. Note ❒...
Page 238: Erase Colour
Copying Erase Colour Colour Background You can erase a certain colour in the Copies by adding a colour in the image of the original. whole page. Note Note ❒ It is possible to select up to 4 col- ❒ Since the Colour Background func- ours.
Page 239: Copier Functions
Copier Functions Copier Functions Manual image density Adjusting Copy Image Density A A A A There are three types of adjustment Press [Auto Image Density] to cancel available: B B B B ❖ ❖ ❖ ❖ Auto Image Density Press [Lighter] or [Darker] to adjust image density.
Page 240: Selecting The Original Type
Copying ❖ ❖ ❖ ❖ Pale Selecting the Original Type When you need to reproduce orig- inals that have lighter lines in pen- Select one of the following six types to cil, or faintly copied slips. Faint match originals: lines are copied with greater clari- ❖...
Page 241: Selecting Copy Paper
Copier Functions Selecting Copy Paper There are two ways to select copy paper: ❖ ❖ ❖ ❖ Auto Paper Select The machine selects a suitable size of copy paper automatically based on orig- inal size and reproduction ratio. ❖ ❖ ❖ ❖ Manual Paper Select Choose the paper you want to copy onto from a paper tray, bypass tray, or Large Capacity Tray (LCT).
Page 242 Copying Auto Paper Select A A A A Make sure [Auto Paper Select] is selected. Note ❒ Trays with a key mark are not automatically selected. See “Paper Type” in “Tray Paper Settings”, General Settings Guide. Manual Paper Select A A A A Select the paper tray, bypass tray or LCT.
Page 243: Rotated Copy
Copier Functions - Rotated copy If the orientation of the original (L or K) is different to that of the paper you are copying onto, this function rotates the original image by 90°, fitting it onto the copy paper. This function works when [Auto Paper Select] or [Auto Reduce/En- large] is selected.
Page 244: Preset Reduce/Enlarge
Copying A A A A Press [Reduce/Enlarge]. Preset Reduce/Enlarge You can select a preset ratio for copy- ing. Note ❒ To select a preset ratio on the in- itial display, press the shortcut reduce/enlarge key, and then ❖ ❖ ❖ ❖ Base Point proceed to step B B B B The base point of Reduce/Enlarge...
Page 245: Zoom
Copier Functions B B B B Press [Create Margin] on the initial Enter the ratio. display. n ] and To select the ratio using [n A Select a preset ratio close to the ratio using [Reduce] or [Enlarge]. B Adjust the ratio further, using n ] or [o o ].
Page 246 Copying ❒ You cannot use the Rotated Copy Auto Reduce/Enlarge function when enlarging to B4 JIS, " × 14", 11" × 17". When A3 or 8 " × The machine can choose an appropri- enlarging to B4 JIS, A3 or 8 14", 11"...
Page 247: Size Magnification
Copier Functions E E E E Enter the length of the copy using Size Magnification the number keys, and then press [#]. You can calculate an enlargement or Note reduction ratio based on the lengths ❒ To change the length after of the original and copy.
Page 248: Directional Size Magnification (Mm)
Copying B B B B Press [Specifd. Ratio]. Directional Size Magnification C C C C (mm) Press [Direct. Mag.%]. A suitable reproduction ratio is auto- To enter the ratio using the matically selected when you enter the number keys horizontal and vertical lengths of the original and copy image you require.
Page 249: Sort
Copier Functions A A A A Press [Reduce/Enlarge]. Sort The machine can scan originals into memory and automatically sort cop- ies. Reference Related default settings: p.124 “Select Stack Function” p.124 “Memory Full Auto Scan Re- B B B B Press [Specifd. Ratio]. start”...
Page 250 Copying ❖ ❖ ❖ ❖ Shift Sort ❖ ❖ ❖ ❖ When the booklet finisher is installed • When a finisher is installed: Each time the copies of one set or a job are delivered, the next copy is shifted to separate each set or job.
Page 251 Copier Functions Sample copy Changing the number of sets You can use this function to check You can change the number of copy copy settings before making a long sets during copying. copy run. Note ❒ This function can only be used Note ❒...
Page 252: Stack
Copying C C C C Place the originals, and then press Stack the { { { { Start} } } } key. Copies can be assembled with each Note page shifted. ❒ When placing originals on the exposure glass, start with the ❖...
Page 253: Staple
Copier Functions Staple Individual copy sets can be stapled. Note ❒ You cannot use the bypass tray with this function. Reference p.125 “Select Stapling Position” Stapling position and original setting Place all the originals in an orientation in which they can be read. They will be automatically rotated for copying.
Page 254 Copying Original location Stapling position Exposure glass ADF...
Page 255 Copier Functions ❖ ❖ ❖ ❖ Booklet finisher Original location Stapling position Exposure glass ADF This table shows the stapling positions, not the orientation of delivery. Not available for A3, B4 JIS or 11" × 17", 8 " × 14" size paper.
Page 256 Copying A A A A Select one of the stapling positions. ❖ ❖ ❖ ❖ 2 tray finisher ❖ ❖ ❖ ❖ Booklet finisher Note ❒ When you select the stapling position, the Sort function is automatically se- lected. Reference p.47 “Stapling position and original setting”...
Page 257: Punch
Copier Functions Punch You can make punch holes in copies. ❖ ❖ ❖ ❖ 2 holes GCPNCH1E ❖ ❖ ❖ ❖ 3 holes GCPNCH3E ❖ ❖ ❖ ❖ 4 holes GCPNCH0E Note ❒ 3 holes is only available with the 2 tray finisher. ❒...
Page 258 Copying Punch hole positions ❖ ❖ ❖ ❖ 2 tray finisher Original location Punch hole positions Exposure glass 2 holes 3 holes 4 holes...
Page 259 Copier Functions Original location Punch hole positions Exposure glass 2 holes 3 holes 4 holes...
Page 260 Copying ❖ ❖ ❖ ❖ Booklet finisher Original location Punch hole positions Exposure glass 2 holes 4 holes 2 holes 4 holes This table shows the punch hole positions, not the orientation of delivery. A A A A Select one of the punch hole positions. B B B B Enter the number of copy sets with the number keys.
Page 261: Duplex
Copier Functions Original orientation and completed Duplex copies There are three types of duplex cop- Copy images differ according to the ies: orientation in which you place origi- ❖ ❖ ❖ ❖ 1 Sided→ → → → 2 Sided nals (vertical K or horizontal L ). Copies 2 one-sided pages onto a two-sided page.
Page 262 Copying A A A A ❒ When placing originals on the Press [Dup./Combine/Series]. exposure glass or in the ADF us- ing the Batch function, press the { { { { #} } } } key after all the originals have been scanned. Originals and copy orientation You can select the orientation.
Page 263: Sided Combine
Copier Functions ❖ ❖ ❖ ❖ Orientation of the original and com- 1 Sided Combine bine image position • Open to leftR originals Combine several pages onto one side of a sheet. ❖ ❖ ❖ ❖ 1 Sided 2 Pages → → → → Combine 1 Side Copies 2 one-sided originals onto one side of a sheet.
Page 264 Copying E E E E Reference Press [OK]. Related default settings: F F F F Place the originals, and then press p.118 “Erase Original Shadow in the { { { { Start} } } } key. Combine” p.119 “Copy Order in Combine” 2 Sided Combine p.120 “Separation Line in Com- bine”...
Page 265 Copier Functions ❖ ❖ ❖ ❖ 1 Sided 16 Pages → → → → Combine 2 Side ❖ ❖ ❖ ❖ 2 Sided 16 Pages → → → → Combine 2 Side Copies 16 one-sided originals onto Copies 8 two-sided originals onto a sheet, eight pages per side.
Page 266: Series Copies
Copying B B B B ❖ ❖ ❖ ❖ Book→ → → → 2 Sided Press [1 Sided] or [2 Sided] for Orig- Copies a two-page spread original inal, and then press [Combine 2 onto a sheet, one page per side. Side] for Copy.
Page 267: Copying Book Originals
Copier Functions ❖ ❖ ❖ ❖ Inch version Copying Book Originals Paper for Paper for one-sided two-side Copies two or more originals in page Original copy copy order. " × " × " × ❖ ❖ ❖ ❖ 1 Sided→ → → → Magazine "K ×...
Page 268 Copying ❖ ❖ ❖ ❖ 2 Sided→ → → → Magazine ❖ ❖ ❖ ❖ Open to right Copies two or more two-sided originals into magazine page order copies (when folded and stacked). ❖ ❖ ❖ ❖ Open to left GCBOOK6E Note ❒...
Page 269: Image Repeat
Copier Functions ❖ ❖ ❖ ❖ Original: A5K K /Copy paper: A4K Image Repeat L /Copy paper A4L or Original: A5L 4 repeats (71%) 16 repeats (35%) The original image is copied repeat- edly. Repeat1 Repeat2 ❖ ❖ ❖ ❖ Original: A5K K /Copy paper: A4L L /Copy paper A4K or Original: A5L...
Page 270: Double Copies
Copying G G G G Enter the length of [X1] with the Specified Area Repeat number keys, then press [#]. You can use this function only when H H H H Enter the length of [Y1] with the you are making a copy from the Ex- number keys, then press [#].
Page 271: Centring
Copier Functions ❖ ❖ ❖ ❖ Metric version E E E E Select the paper. F F F F Original size and Copy paper size Place the originals, and then press orientation and orientation the { { { { Start} } } } key. B6 JISL B5 JISK Centring...
Page 272: Positive/Negative
Copying A A A A ❒ If [Two-colour] (normal) is selected, Select the paper. the white part of the original be- B B B B comes black and the black part be- Press [Edit/Colour Creation]. comes white, and the coloured part is copied with the specified colour.
Page 273: Erase
Copier Functions ❖ ❖ ❖ ❖ Centre/Border Erase Erases both the original's centre and edge margins from the copy. You can erase the centre and/or all four sides of the original image. This function has three modes: ❖ ❖ ❖ ❖ Border Erases the original's edge margin from the copy.
Page 274 Copying Border Erase Selecting [Diff. Width] A A A A A Press [Diff. Width]. Press [Edit/Colour Creation]. B Press the key for the border you want to change, and then set the erase border width us- n ] and [o o ].
Page 275: Margin Adjustment
Copier Functions Centre/border erase Selecting [Diff. Width] A A A A A Press [Diff. Width]. Press [Edit/Colour Creation]. B Press the key for the part you want to change, and then set the erase margin width using n ] and [o o ].
Page 276: Preset Stamp
Copying F F F F Note Press [OK] 3 times. ❒ You can change the width of the G G G G Place the originals, and then press binding margin as follows: the { { { { Start} } } } key. Metric 0–30 mm (increments of 1 version...
Page 277 Copier Functions B B B B Press [Stamp]. Stamp position and original orientation C C C C Press [Preset Stamp]. D D D D Select the message. E E E E Press [All Pages] or [1st Page only] to select the print page. Note ❒...
Page 278: User Stamp
Copying Reference User Stamp Related default settings: p.122 “Stamp Position 1 - 4” Prints a registered stamp onto copies. p.122 “Stamp Format 1 - 4” p.122 “Stamp Colour: 1 - 4” A A A A Press [Edit/Colour Creation]. GCSTMP0E Preparation You have to register a user stamp before using this function.
Page 279 Copier Functions C C C C Press [Copier/Document Server Fea- Changing the stamp colour tures]. A A A A Press [Stamp Colour]. B B B B Select the stamp colour, then press [OK]. To change the stamp position A A A A Press [Change].
Page 280 Copying K K K K C C C C Press [Vertical], and then enter the Press [Copier/Document Server Fea- vertical size of the stamp using tures]. the number keys, and then press [#]. L L L L Place the original for user stamp on the exposure glass, and then press [Start Scanning].
Page 281: Date Stamp
Copier Functions Stamp position and original orientation Date Stamp You can use this function to print dates onto copies. GCSTMP3E You can select from the following date formats: • MM/DD/YYYY • MM.DD.YYYY GCSTMP7E • DD/MM/YYYY Note • DD.MM.YYYY ❒ You cannot use the bypass tray •...
Page 282 Copying A A A A Press [Edit/Colour Creation]. Changing the stamp colour A A A A Press [Stamp Colour]. B B B B Select the stamp colour, then press [OK]. To change the date format A A A A B B B B Press [Change Format].
Page 283: Page Numbering
Copier Functions Stamp position and orientation of Page Numbering originals You can use this function to print page numbers onto copies. CP2G0100 There are six types of Page Number- ing (“n” is the total number of pages in original): • P1, P2,…Pn •...
Page 284 Copying A A A A Press [Edit/Colour Creation]. Changing the stamp colour A A A A Press [Stamp Colour]. B B B B Select the stamp colour, then press [OK]. To change the stamp position A A A A B B B B Press [Change].
Page 285 Copier Functions B B B B D D D D Press [First Printing Page], then en- Press [Last Number], enter the ter the original page number from number of the page to stop num- which to start printing using the bering using the number keys, and then press the { { { { #} } } } key.
Page 286 Copying Note If you selected (1-1, 1-2,…) ❒ You can enter between 1 and A A A A 9 99 9 f o r t h e o ri g in al p ag e Press [Change] on the right hand number from which to start side.
Page 287: Covers
Copier Functions ❖ ❖ ❖ ❖ Front/Back covers Covers The first and last page of original is copied onto a specified cover sheet You can use this function to create paper. cover sheets by adding additional • Copy pages of different paper, or copying existing pages onto different paper.
Page 288: Slip Sheets
Copying Note Slip Sheets ❒ Press the { { { { #} } } } key and select [OHP Sheet] in Special paper. See p.24 Every time the originals' page chang- “When copying onto OHP Trans- es, a slip sheet is inserted. This func- parencies or Thick Paper”.
Page 289: Storing Data In The Document Server
Storing Data in the Document Server Storing Data in the Document Server The Document Server enables you to Reference store documents in memory and print For details about how to regis- them as you want. ter the user name, file name, or password, see “To register or Important change a user name”, and “To...
Page 290 Copying ❒ To check that the document has been stored, press the { { { { Docu- ment Server} } } } key to display the document selection screen. ❒ When the machine is printing a document stored using the cop- ier function, wait until printing has finished before you store another copy document.
Page 291: Programs
Programs Programs C C C C You can store frequently used copy Press [Register]. job settings in machine memory and recall them for future use. Note ❒ You can store up to 10 programs. ❒ You can select the standard mode or Program No.10 as the default mode to be set when modes are cleared or reset, or immediately af-...
Page 292: Changing A Stored Program
Copying F F F F D D D D Press [OK]. Press [Yes]. When the settings are successfully The program is deleted, and the stored, the program name is dis- display returns to the initial copy played on the right side of the reg- display.
Page 293: Colour Adjustment/Program
3. Colour Adjustment/ Program Colour Adjustment D D D D This function lets you alter up to three Adjust the colour using [← ← ← ← ] or single colours by mixing them with [→ → → → ]. adjacent colours in the colour circle. Note Reference ❒...
Page 294: Colour Balance
Colour Adjustment/ Program Colour Balance You can adjust the overall colour tone Colour Balance Program when the overall copy is reddish or bluish. You can also store the colour balance Reference setting in memory and recall it when For types and examples of the im- you want to use it.
Page 295 Colour Balance Changing the registered settings Copying with the registered settings A A A A A A A A Press the { { { { Adjust/Program Colour} } } } Press the { { { { Adjust/Program Colour} } } } key.
Page 296: Image Adjustment
Colour Adjustment/ Program Image Adjustment ❒ The adjusted settings will be de- Reference leted and the initial values will For types and examples of the im- be reset when either Auto Clear age adjustment functions, see p.iii has been performed, when the “What You Can Do with This Ma- { { { { Clear Modes } } } } key has been chine <Colour Functions/Colour...
Page 297 Image Adjustment Adjusting the background density Adjusting the text/photo sensitivity A Adjust by pressing [Lighter] or A Press [T T T T Next]. [Darker]. B Adjust by pressing [Text] or [Photo]. Note ❒ Adjust to a lighter density when copying dark textured Note originals, such as newspaper ❒...
Page 298: User Colour
Colour Adjustment/ Program User Colour ❒ Up to 15 colours can be registered. You can register colours created by adjusting the density of yellow, ma- ❒ Sample prints of user colours can genta, cyan, and black. You can also " × also be made on an A4K, 8 name the colours that you register, 11"K size page or on an A3L, 11"...
Page 299 User Colour D D D D C Enter the density in percentag- Select the colour to be used as a es (%) using the number keys, base from [Basic Colour]. and then press [#]. The density of each colour for the selected colour is displayed.
Page 300: Mixing Colours Manually With The Number Keys
Colour Adjustment/ Program Mixing Colours Manually with Deleting User Colours the Number Keys Note A A A A ❒ You cannot delete colours regis- Press the { { { { Adjust/Program Colour} } } } tered in the program or registered key.
Page 301: Troubleshooting
4. Troubleshooting If Your Machine Does Not Operate As You Want When a Message Is Displayed The following chart contains explanations of common messages. If other mes- sages are displayed, then follow the instructions as displayed. Note ❒ For messages not listed here, see “Troubleshooting” General Settings Guide. Message Causes Solutions...
Page 302 Troubleshooting Message Causes Solutions Cannot staple pa- The Staple function cannot Select a paper size that can be used be used with the paper size with the Staple function. See p.132 per of this size. selected. “Staple”. A paper size not available Select a proper paper size.
Page 303: If You Cannot Make Clear Copies
If You Cannot Make Clear Copies If You Cannot Make Clear Copies Problem Causes Solutions Copies appear dirty. The image density is too Adjust the image density. See p.33 dark. “Adjusting Copy Image Density”. Auto Image Density is not Select Auto Image Density. See p.33 selected.
Page 304: If You Cannot Make Copies As You Want
Troubleshooting If You Cannot Make Copies As You Want This section explains causes of, and remedies for, unexpected copy results. ❖ ❖ ❖ ❖ Basic Problem Causes Solutions Copies are not stapled. There are jammed staples Remove jammed staples. See “Re- in the stapler.
Page 305 If You Cannot Make Copies As You Want ❖ ❖ ❖ ❖ Edit Problem Causes Solutions When using the Double The original and copy pa- Select A3L for A4 K originals and Copies function, parts of per combination is not cor- A4 for A5 originals.
Page 306 Troubleshooting ❖ ❖ ❖ ❖ Combine Problem Causes Solutions You cannot fold copies into Combine Original Maga- Change the setting. a book using the Magazine zine Format is not set cor- See p.120 “Orientation: Magazine” function. rectly. When using the Combine You specified a reproduc- When you specify a reproduction function, parts of the image...
Page 307: When Memory Is Full
If You Cannot Make Copies As You Want When Memory Is Full Note ❒ If you set [Memory Full Auto Scan Restart] in User Tools (see p.124 “Memory Full Auto Scan Restart” ) to [Yes], even if memory becomes full, the memory over- flow message will not be displayed.
Page 308 Troubleshooting...
Page 309: User Tools (Copier/Document Server Features)
5. User Tools (Copier/Document Server Features) User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings General Features 1/5 See p.112 “General Features ”. Auto Paper Select Priority Paper Display Display Original Type Display Display Original Type Priority Full Colour/Two-colour: Text/Photo B &...
Page 310 User Tools (Copier/Document Server Features) User Tools Item Names Default Settings General Features 4/5 See p.115 “General Features ”. Document Server Storage Key:F1~F5 • F1: 2 Sided Original Top to • F2: 1 Sided → 1 Sided Com- bine • F3: 1 Sided → 1 Sided Com- bine: 4 originals •...
Page 311 User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings Reproduction Ratio 2/2 See p.116 “Reproduction Ratio ”. Reduce1~6 Metric version •Reduce1: 25% •Reduce2: 50% •Reduce3: 65% •Reduce4: 71% •Reduce5: 75% •Reduce6: 82% Inch version •Reduce1: 25% •Reduce2: 50% •Reduce3: 65% •Reduce4: 73% •Reduce5: 78%...
Page 312 User Tools (Copier/Document Server Features) User Tools Item Names Default Settings Edit 2/2 See p.118 “Edit ”. Front Cover Copy in Combine Combine Copy Order in Combine From left to right Image Repeat Separation Line None Double Copies Separation Line None Separation Line in Combine None...
Page 313 User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings Date Stamp Format Metric version: DD/MM/YYYY Inch version: MM/DD/YYYY Font Font 1 Stamp Position Metric version • Position: Top left • Top Margin: 8mm • Right Margin: 32mm Inch version •...
Page 314 User Tools (Copier/Document Server Features) User Tools Item Names Default Settings Page Numbering Stamp Format P1, P2... Font Font 1 Size Auto Duplex Back Page Stamping Opposite position Position Page Numbering in Combine Per original Stamp Position: Metric version • Position P1, 1/5, P.1, 1: Top right -1-, 1-1: Bottom centre •...
Page 315 User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings Adjust Colour Image See p.125 “Adjust Colour Image”. Background Density of ADS(Full Colour / Two-colour) Centre of the 5 level adjust- ment Colour Sensitivity Centre of the 5 level adjust- ment A.C.S.
Page 316: Accessing User Tools (Copier/Document Server Features)
User Tools (Copier/Document Server Features) Accessing User Tools (Copier/Document Server Features) This section is for key operators in Note charge of this machine. With User ❒ When the key operator code is Tools can change the machine's de- set, the key operator code input fault settings.
Page 317: Exiting User Tools
Accessing User Tools (Copier/Document Server Features) Exiting User Tools A A A A After changing default settings, press [Exit] on the User Tools main menu. Changes to User Tools are com- plete, and the machine is ready to copy. Note ❒...
Page 318: Settings You Can Change With User Tools
User Tools (Copier/Document Server Features) Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Original Type Display General Features You can have the original types shown on the initial display. ❖ ❖ ❖ ❖ Auto Paper Select Priority Note Auto Paper Select is the default ❒...
Page 319: General Features
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Auto Tray Switching General Features If you load paper of the same size in two or more trays, the machine automatically shifts to the other ❖ ❖ ❖ ❖ Duplex Mode Priority when the first tray runs out of pa- You can select the type of the Du- per (when Auto Paper Select is se-...
Page 320: General Features
User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Tone: Original remains General Features The beeper (key tone) sounds if you forget to remove originals af- ter copying. ❖ ❖ ❖ ❖ Copy Function Key: F1-F5 You can assign frequently used Note functions to function keys F1 to F5.
Page 321: General Features
Settings You Can Change with User Tools General Features General Features ❖ ❖ ❖ ❖ Document Server Storage Key: F1–F5 ❖ ❖ ❖ ❖ Clear Bypass Mode You can assign frequently used You can set whether to “Clear” or functions to function keys F1 to F5. “Do not Clear”...
Page 322: Reproduction Ratio
User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Priority Setting: Enlarge Reproduction Ratio You can set the ratio with priority when [Reduce/Enlarge] is pressed, ❖ ❖ ❖ ❖ Shortcut R/E followed by [Enlarge]. You can register up to three fre- Note quently used Reduce/Enlarge ra- ❒...
Page 323: Edit
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Priority Setting: Reduce ❖ ❖ ❖ ❖ Front Margin: Left/Right You can set the ratio with priority You can specify left and right mar- when [Reduce/Enlarge] is pressed, gins on the front side of copies us- followed by [Reduce].
Page 324 User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ 1 Sided→ → → → 2 Sided Auto Margin: TtoT ❖ ❖ ❖ ❖ Erase Centre Width When using the 1 sided → 2 sided You can specify the width of the Duplex function, you can specify erased centre margins using this margins on the back side.
Page 325 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Copy Order in Combine Note You can set the copy order when ❒ Default: None using the Combine function to Left ❒ Line colour (Full Colour): Yel- to Right or Top to Bottom. l o w , R e d , C y a n , M a g e n t a , Green, Blue, Black ❒...
Page 326 User Tools (Copier/Document Server Features) • Broken B Note ❒ Default: None ❒ Line colour (Full Colour): Yel- l o w , R e d , C y a n , M a g e n t a , • Crop Marks Green, Blue, Black ❒...
Page 327: Stamp
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Stamp Format Stamp You can adjust the stamp's size, density, and print page. • Size Preset Stamp You can set the size of the stamp. ❖ ❖ ❖ ❖ Stamp Priority Note You can select the stamp type giv- ❒...
Page 328 User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Stamp Colour: 1 - 4 User Stamp Sets the colour registered in User Stamp colour (1 to 4). ❖ ❖ ❖ ❖ Program/Delete Stamp Note You can register, change, or delete ❒...
Page 329 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Stamp Setting ❖ ❖ ❖ ❖ Size You can have the date printed on You can set the size of the page the first page or all pages. number. Note Note ❒...
Page 330: Input/Output
User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Auto Sort Input/Output You can specify whether the Sort function is to be selected when the ❖ ❖ ❖ ❖ Switch to Batch (SADF) machine is turned on, or when the functions are cleared.
Page 331: Adjust Colour Image
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Select Stapling Position Adjust Colour Image Specify which Top 2 staples or Bot- tom shown on the initial display with priority. ❖ ❖ ❖ ❖ Background Density of ADS(Full Col- our / Two-colour) Note The background density is adjust-...
Page 332 User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ A.C.S. Priority This setting determines the copy priority between “Black & White” and “Full Colour” when “Auto Colour Select” is selected. Note ❒ Default: Full Colour...
Page 333: Specifications
6. Specifications Combination Chart The combination chart below shows which functions can be used together. The following tables explains the symbols used in the chart. means that these functions can be used together. means that these functions cannot be used together. The second function selected will be the function you are working in.
Page 334: Supplementary Specifications
Specifications Supplementary Specifications ❖ ❖ ❖ ❖ Mixed Size mode • Since small originals may not be correctly aligned with the original guide, the copy image may be slanted. • Copying speed and scanning speed will be reduced. • You can place originals of two different sizes at a time. ❖...
Page 335 Supplementary Specifications ❖ ❖ ❖ ❖ Inch version Original → → → → Copy paper size Ratio (%) 400 (enlarge area by 16) " × 8 "→11" × 17" 200 (enlarge area by 4) " × 8 " × 14" 155 (enlarge area by 2) "→8 "...
Page 336 Specifications ❖ ❖ ❖ ❖ Sort, Rotate Sort, Stack • Paper sizes and orientations that can be used in the Shift Sort and Stack functions are as follows: 2 tray finisher Booklet finisher A3L, B4 JISL, A4KL, B5 A3L, B4 JISL, A4KL, B5 JISK, JISKL, A5K, 11"...
Page 337 Supplementary Specifications Paper size and orientation Paper capacity and weight 2 tray finisher Finisher shift tray 1 " × 11"KL A4KL, B5 JISKL, A5K, 8 500 sheets (80 g/m (20 lb.) A3L, B4 JISL, 11" × 17"L, 8 " × 14"L 250 sheets (80 g/m (20 lb.)
Page 338 Specifications ❖ ❖ ❖ ❖ Staple • The following types of paper cannot be stapled: • Translucent paper • OHP transparencies • Label paper (adhesive labels) • Thick paper • Curled paper • Paper of low stiffness • Paper of mixed sizes •...
Page 339 Supplementary Specifications Note ❒ When stapling B4L, A3L, 8 " × 14"L, 11" × 17"L, pull out the ex- tender of the finisher tray. ❒ When the number of copies exceeds tray capacity, copying stops. If this happens, remove the copies from the shift tray, and then resume copy- ing.
Page 340 Specifications • When using [Top Slant], [Left 2] or [Top 2] with Combine, Double copies or Auto Reduce/Enlarge function, “ Blank part will appear. Check ori- ”message may appear depending on the orientation of origi- entation. nals and paper you placed. In this case, change the paper orientation. •...
Page 341 Supplementary Specifications ❖ ❖ ❖ ❖ Duplex • You cannot use the following copy paper with this function: " × 8 " × 8 • Paper smaller than A5, 5 " (possible on A5K, 5 "K) • Paper thicker than 105 g/m , 28 lb.
Page 342 Specifications ❖ ❖ ❖ ❖ Series Copies • The machine sets the reproduction ratio automatically to meet the paper size and copies the originals together onto the paper. • The reproduction ratios you can specify are 25–400%. • If the calculated ratio is under the minimum ratio, it is automatically ad- justed to within acceptable range.
Page 343 Supplementary Specifications ❖ ❖ ❖ ❖ Erase The width of the erased margin varies depending on the reproduction ratio. If the size of the original is different from sizes listed in the following chart, the erased margin might be shifted: •...
Page 344 Specifications ❖ ❖ ❖ ❖ Page Numbering When page numbering is used with Combine mode, page numbers are print- ed as follows: • Page Numbering per original: Combined with 1 Sided / 2 Sided in the Combine function GCANPE0E • Page Numbering per copy: Combined with 1 Sided / 2 Sided in the Combine function GCANPE2E If you combine this function with the Duplex (Top to Top) function and select...
Page 345: Earth Leakage Breaker
Earth Leakage Breaker To prevent electric shock this ma- Important chine has an earth leakage breaker. ❒ Do not turn off the main power The earth leakage breaker is normally switch when the On indicator is in the on position. lit or blinking.
Page 346 Earth Leakage Breaker F F F F I I I I Using the tip of a ball-point pen, If the finisher is installed, reat- press the test button of the earth tach it to the machine. leakage breaker. ABE002S ABM001S Note G G G G ❒...
Page 347: Index
INDEX 1 sided → 2 sided , 55 2 sided → 1 sided , 55 Centre/border erase , 69 2 sided → 2 sided , 55 Centre erase , 68 90° turn , 14 Change date format , 76 stamp position , 73 , 76 Accessing user tools Changing copier/document server features , 110...
Page 348 Copier functions , 33 1 sided combine , 57 Date stamp , 75 , 122 2 sided combine , 58 Change colour , 76 adjusting copy image density , 33 change format , 76 auto reduce/enlarge , 40 change position , 76 book originals , 61 font , 122 centring , 65...
Page 349 Font , 122 adjust/program colour , 5 Format , 122 check modes , 5 Full colour copy , 29 clear modes , 5 Function status indicators , 6 clear/stop , 6 energy saver , 6 interrupt , 6 General features , 103 , 104 , 112 , 113 , 115 program , 5 auto image density priority , 115 sample copy , 6...
Page 350 Preset stamp , 121 changing colour , 71 OHP transparencies , 82 changing density , 71 one-sided combine changing position , 71 1 sided 2 pages → combine 1 side , 57 changing size , 71 1 sided 4 pages → combine 1 side , 57 colour , 121 1 sided 8 pages →...
Page 351 Sort , 43 rotate sort , 43 Text , 34 shift sort , 44 Text/Photo , 34 Specifications , 127 Tone − original remains , 114 Stack , 46 Troubleshooting , 95 Stamp , 121 memory is full , 101 colour , 121 , 122 , 123 problems operating the machine , 95 date stamp , 75...
Page 352 MEMO B149-7501...
Page 353 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Trademark ® Acrobat is a registered trademark of Adobe Systems Incorporated. Copyright © 2003 Ricoh Co., Ltd.
Page 354 Germany Shanghai P.C.:200021 Phone: +86-21-5396-6888 RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, Singapore 65760 Eschborn Phone: +49-(0)6196-9060 RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, France #15-01/02 The Heeren, Singapore 238855 RICOH FRANCE S.A. Phone: +65-6830-5888 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex...
Page 355 Printer/Scanner Unit Type 2238 Operating Instructions Printer Reference 1 Getting Started Preparing to Print For safe and correct use of this machine, please be sure to read the Safety Information in the "General Settings Guide" before you use it.
Page 356 UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited. Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to RICOH company limited. Copyright © 2001 Bluetooth SIG, Inc.
Page 357 TABLE OF CONTENTS Manuals for This Machine ..................1 How to Read This Manual ..................3 1. Getting Started Control Panel......................5 Display Panel ......................7 2. Preparing to Print Preparing the Machine ..................10 Connecting the Machine ..................10 Setting Paper on the Bypass Tray ................12 Installing the Software..................
Page 359: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 360 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 361: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to proper- * The statements above are notes for your safety.
Page 363: Getting Started
1. Getting Started Control Panel AAG005S { { { { Energy Saver} } } } key Indicators Displays errors and machine status. Press to switch to and from Energy Saver L: Service call indicator mode. x: Misfeed indicator Note M: Open Cover indicator ❒...
Page 364 Getting Started { { { { Clear/Stop} } } } key Press to cancel the entered data. { { { { #} } } } key Press after entering a value. Number keys Press to enter a value for various settings. Function keys Press to switch between the “Copy”, “Document Server”, “Facsimile”, “Print-...
Page 365 Control Panel Display Panel This section describes configuration using the display panel when the printer function is selected. Important ❒ The machine switches to offline when you make settings when the machine is online. After you complete the setting, the machine switches to online au- tomatically.
Page 366 Getting Started [Locked & Sample Print Job List] Press to display Locked/Sample Print jobs sent from a computer. [Error Log] P r e s s t o d is pl a y t h e e r r or l o g s o f Locked/Sample Print jobs sent from a computer.
Page 367: Preparing To Print
2. Preparing to Print This section gives instructions for connecting the machine and computer, config- uring the machine, and installing software. ❖ ❖ ❖ ❖ When operating the machine with a parallel connection, USB connection, or IEEE 1394 (SCSI print) connection •...
Page 368: Preparing The Machine
Preparing to Print Preparing the Machine Note Connecting the Machine ❒ Do not use a parallel cable that is longer than 3 meters (10 feet). Reference ❒ Rating voltage of the interface con- For information about connection nector: Max. DC 5V using Ethernet and wireless LAN, Follow the procedure below to con- see "Confirming the Connection",...
Page 369 Preparing the Machine ❖ ❖ ❖ ❖ IEEE 1394 (SCSI print) Connection Follow the procedure below to con- nect the machine to the host computer using a USB interface cable. A A A A Connect the USB 2.0 interface ca- ble to the USB port on the right side of the machine's back cover.
Page 370: Setting Paper On The Bypass Tray
Preparing to Print Limitation Setting Paper on the Bypass ❒ The following functions are disa- Tray bled when printing from the by- pass tray: This section gives instructions for set- • Duplex printing ting paper on the bypass tray. Use the •...
Page 371 Preparing the Machine B B B B ❒ Select paper type when printing Adjust the paper guides to the pa- onto OHP transparencies or per size. thick paper (over 105g/m ). For details, see p.15 “Setting thick Important paper or OHP transparencies”. ❒...
Page 372 Preparing to Print A Press the { { { { User Tools/Counter} } } } Setting custom size paper key on the control panel. Note ❒ Custom sizes can also be set using the printer driver. The following procedures are not necessary when setting custom sizes using the printer driver.
Page 373 Preparing the Machine H H H H Press the { { { { User Tools/Counter} } } } key. Setting thick paper or OHP transparencies Note Note ❒ The settings made will remain ❒ Paper settings can also be set using valid until they are reset again.
Page 374: Installing The Software
Preparing to Print Installing the Software This manual assumes you are familiar Auto Run with general Windows procedures and practices. If you are not, see the Inserting the CD-ROM into the CD- operating instructions that come with ROM drive starts the installer auto- Windows for details.
Page 375: Quick Install
Installing the Software The following table shows the printer Quick Install drivers and software that can be in- stalled using Auto Run: Auto Run will start the installer auto- Auto Run matically when you insert the CD- ROM into the CD-ROM drive. By se- Quick Install lecting Quick Install, you can easily Printer...
Page 376 Preparing to Print E E E E Important After reading through the agree- ❒ If your system is Windows NT 4.0, ment, click [I accept the agreement] to agree, and then click [Next]. we recommend that you upgrade the Windows NT 4.0 operating F F F F Click the machine model you are system to Service Pack 4 or later...
Page 377: Installing The Pcl 5C And Rpcs™ Printer Driver
Installing the Software • Windows XP Professional, Important Windows Server 2003 ❒ If your operating system is Win- On the [Start] menu, click dows NT 4.0, we recommend that [Printers and Faxes]. The [Print- you upgrade the Windows NT 4.0 ers and Faxes] window ap- operating system to Service Pack 4 p e a r s .
Page 378 Preparing to Print A A A A I I I I Quit all applications running. Select SmartNetMonitor. B B B B Insert the CD-ROM into the CD- SmartNetMonitor ROM drive. Auto Run will start the installer. A Click [Port:], and then click C C C C [Add].
Page 379 Installing the Software ❖ ❖ ❖ ❖ NetBEUI ❖ ❖ ❖ ❖ IPP Click [NetBEUI], and then Click [IPP]. click [Search]. The IPP setting dialog box A list of machines that can appears. be used with NetBEUI ap- To specify the IP address pears.
Page 380 Preparing to Print ❖ ❖ ❖ ❖ User Code L L L L Click [Continue] to start printer User codes are eight digit codes driver installation. that allow you to keep track of M M M M printing done under each code. Follow the instructions on the To use this feature, the network screen.
Page 381: Setting Up Options - Pcl 5C And Rpcs
Installing the Software ❒ Under Windows NT 4.0, changing Click [Cancel] to close the [Port Settings] dialog box. printer settings requires Full Con- trol permission. Members of the Start SmartNetMonitor for Administrators, Server Operators, Client, and then right-click Print Operators, and Power Users the SmartNetMonitor for groups have Full Control permis- Client icon on the taskbar.
Page 382 Preparing to Print RPCS™ printer driver Installing the PostScript 3 Printer Driver A A A A On the [Start] menu, point to [Set- tings], and then click [Printers]. This section gives basic instructions The [Printers] window appears. for installing the PostScript 3 printer driver.
Page 383: Installing The Postscript 3 Printer Driver
Installing the Software Note Windows 95/98/Me - Setting up options ❒ The printer driver with the se- lected language will be in- If the machine has options installed, you should make settings for them stalled. using the printer driver. ❒ The printer driver will be in- A A A A stalled in English if you select On the [Start] menu, point to [Set-...
Page 384 Preparing to Print ❒ When prompted for the additional F F F F Click [Local Printer], and then click driver (alternate driver) location, [Next]. select the following folders on the CD-ROM: Note ❒ If using Windows XP and Win- • Windows 95/98/Me: \DRIVERS\PS\ WIN9X_ME\(Language)\DISK1\ dows Server 2003, click [Local printer attached to this computer],...
Page 385 Installing the Software Windows 2000/XP, Windows Server 2003 Windows NT 4.0 - Installing the - Setting up options PostScript 3 printer driver If the machine has options installed, Limitation you should make settings for them ❒ Installing a printer driver requires using the printer driver.
Page 386 Preparing to Print C C C C Note Select a language for the interface ❒ Click [Yes] if you want to set the language, and then click [OK]. machine as the default printer. The following languages are availa- I I I I ble: Cestina (Czech), Dansk (Dan- Select whether or not you want to ish), Deutsch (German), English...
Page 387 Installing the Software ❖ ❖ ❖ ❖ When connecting with the network • The machine must be set to bidi- - Bidirectional transmission rectional transmission. When bidirectional transmission is • SmartNetMonitor for Client in- enabled, information such as paper cluded on the CD-ROM must be size and feed orientation is automati- installed.
Page 388: Mac Os - Installing The Postscript 3 Printer Driver And Utilities
Preparing to Print Note Mac OS - Installing the ❒ [SCSI print (SBP-2)] must be set to PostScript 3 Printer Driver and Active and [Bidirectional SCSI print] must be set to ON in [IEEE Utilities 1394] on the [Interface Settings] tab in the machine's System Set- It is necessary to install a printer driv- tings.
Page 389 Installing the Software K K K K Double-click the [Printer Descrip- Setting up options tions] folder in the [Mac OS 8 and 9] A A A A folder. On the Apple menu, click [Choos- L L L L er]. Double-click [Disk 1] in the folder B B B B of the language you use.
Page 390: Mac Os X - Installing The Postscript 3 Printer Driver
Preparing to Print D D D D H H H H Double-click the [Mac OS 8 and 9] Restart the Mac OS. folder. Reference E E E E Double-click the [ATM] folder. For information about installing Printer Utility for Mac, see Post- F F F F Double-click the [ATM 4.6.2 install- Script 3 Unit Type 2238 Operating...
Page 391: Installing The Printer Driver Using Usb
Installing the Software Setting up the PPD file Installing the Printer Driver Using USB A A A A Run Print Center. B B B B This section gives basic instructions Click [Add Printer]. for installing printer drivers using USB. The printer drivers can be in- Note stalled from the CD-ROM that comes ❒...
Page 392 Preparing to Print D D D D Insert the CD-ROM provided Windows 2000/XP, Windows Server 2003 into the CD-ROM drive. - Installing the printer driver using USB Note Limitation ❒ When Auto Run starts, click [Ex- ❒ Installing a printer driver requires it].
Page 393: Installing The Printer Driver Using Ieee 1394
Installing the Software When installation is complete, the Installing the Printer Driver printer with its port directed to “USB00n” appears in the [Printers] Using IEEE 1394 folder. (“n” is the number of printers connected.) Printing using a SCSI print device In Windows XP and Windows with the optional IEEE 1394 interface Server 2003, the folder is [Printers...
Page 394 Preparing to Print ❒ If you send data from your compu- E E E E Hold down the left { { { { SHIFT} } } } key ter when data is being received and insert the CD-ROM into the from another client computer, CD-ROM drive.
Page 395 Installing the Software Windows XP, Windows Server 2003 - Disabling the Device A A A A Connect the machine and the ❖ ❖ ❖ ❖ If [Add New Hardware Wizard] ap- computer using the IEEE 1394 in- pears every time you restart the com- terface cable.
Page 396 Preparing to Print ❖ ❖ ❖ ❖ If [Found New Hardware Wizard] ap- When “Driver Files Search Results” appears, click [Disa- pears every time you restart the com- ble the device. The Add/Remove puter when using an operating Hardware Wizard in the control system that does not support IP over panel can be used to complete 1394, or plug in/take out the cable,...
Page 397: Installing Smartnetmonitor For Client/Admin
Installing the Software F F F F Select the program you want to Installing SmartNetMonitor for install when the [Select Program] Client/Admin dialog box appears. G G G G Follow the instructions on the Limitation screen. ❒ If your operating system is Win- dows 2000/XP, Windows Server 2003, or Windows NT 4.0, install- Installing Font Manager 2000...
Page 398: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0
Preparing to Print Note Using Adobe PageMaker ❒ When using PageMaker, optional Version 6.0, 6.5, or 7.0 features that can be selected by the printer driver will not be active. If you use the machine under Win- The following procedure describes dows 95/98/Me, Windows 2000/XP, how to activate the optional print- Windows Server 2003, or Windows...
Page 399: Software And Utilities Included On The Cd-Rom
Software and Utilities Included on the CD-ROM Software and Utilities Included on the CD- There are two CD-ROMs that come Microsoft Windows 95 operating sys- with the printer option of this ma- Microsoft Windows 98 operating sys- chine. Microsoft Windows Millennium Edi- ❖...
Page 400: Software And Utilities
Preparing to Print ❖ ❖ ❖ ❖ RPCS™ printer driver Software and Utilities The RPCS™ printer drivers are in- cluded on the CD-ROM that comes with this machine. This printer ❖ ❖ ❖ ❖ SmartNetMonitor for Admin driver allows the computer to This utility is for the system ad- communicate with the machine via ministrator to manage network...
Page 401 Software and Utilities Included on the CD-ROM ❖ ❖ ❖ ❖ Acrobat Reader This utility allows you to read PDF files (Portable Document Format). Note ❒ Documentation about using the machine is included on the CD- ROM in PDF format. See Acro- bat Reader online Help for more information about using Acro- bat Reader.
Page 402: Index
INDEX Mac OS 1394 Utility , 42 ATM, installing , 31 PostScript 3, installing , 30 Screen fonts, installing , 32 Acrobat Reader , 43 Mac OS X PostScript 3, installing , 32 Mac OS, installing , 31 Main power indicator , 5 Bidirectional transmission , 29 Number keys , 6 Bypass tray , 12...
Page 403 Quick Install , 17 RPCS , 42 Windows 2000/XP, installing , 19 Windows 95/98/Me, installing , 19 Windows NT 4.0, installing , 19 Windows Server 2003, installing , 19 Screen fonts Mac OS, installing , 32 SCSI print , 35 SmartNetMonitor for Admin , 39 , 42 SmartNetMonitor for Client , 39 , 42 Software...
Page 404 MEMO B149-7510...
Page 405 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” Caution: Network interface cables with ferrite core must be used for RF interference suppression. Copyright ©...
Page 406 Printed in The Netherlands GB GB B149-7510...
Page 407 Printer/Scanner Unit Type 2238 Operating Instructions Printer Reference 2 Setting Up the Printer Driver and Canceling a Print Job Using the Document Server Sample Print/Locked Print Troubleshooting Printer Features Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the "General Settings Guide"...
Page 408 UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited. Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to RICOH company limited. Copyright © 2001 Bluetooth SIG, Inc.
Page 409 TABLE OF CONTENTS Manuals for This Machine ..................1 How to Read This Manual ..................3 1. Setting Up the Printer Driver and Canceling a Print Job Accessing Printer Properties................5 Windows 95/98/Me - Accessing Printer Properties ............ 5 Windows 2000/XP, Windows Server 2003 - Accessing Printer Properties ....6 Windows NT 4.0 - Accessing Printer Properties ............
Page 410 6. Appendix Finisher ......................... 53 Staple ........................54 Staple Position ......................54 Stapling Precautions ....................56 Punch ........................58 Punch Position ......................58 Punching Precautions ....................59 Collate ........................60 Spool Printing ...................... 62 Covers........................64 Slip Sheets......................68 User Defined Pages ..................... 69 System Settings (Parallel Connection) .............. 70 Precautions when using Windows Server 2003..........71 Precautions when using the Terminal Server mode ..........
Page 411: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 412 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 413: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to proper- * The statements above are notes for your safety.
Page 415: Setting Up The Printer Driver And Canceling A Print Job
1. Setting Up the Printer Driver and Canceling a Print Job Accessing Printer Properties Making settings from an application Windows 95/98/Me - Accessing Printer Properties To make settings for a specific appli- cation, open the printer properties di- alog box from that application. The Changing default settings following example describes how to make settings for the WordPad appli-...
Page 416: Windows 2000/Xp, Windows Server 2003 - Accessing Printer Properties
Setting Up the Printer Driver and Canceling a Print Job Note Windows 2000/XP, Windows ❒ Normally you do not have to Server 2003 - Accessing change the “Form to Tray As- signment” settings on the [De- Printer Properties v i c e S e t t i n g s ] t a b i n t h e PostScript 3 printer driver.
Page 417: Windows Nt 4.0 - Accessing Printer Properties
Accessing Printer Properties D D D D Make the settings you require, Windows NT 4.0 - Accessing and then click [OK]. Printer Properties Note ❒ Settings you make here are used as default for all applications. Changing default settings - Printer properties Making settings from an application Limitation...
Page 418 Setting Up the Printer Driver and Canceling a Print Job Changing the default settings - Default Making settings from an application document properties To make settings for a specific appli- cation, open the printer properties di- Limitation alog box from that application. The ❒...
Page 419: Mac Os - Setting Up For Printing
Accessing Printer Properties Setting up for printing from an Mac OS - Setting Up for application Printing A A A A Open the file you want to print. B B B B Making paper settings from an On the [File] menu, click [Print]. application Dialog box appears.
Page 420: Canceling A Print Job
Setting Up the Printer Driver and Canceling a Print Job Canceling a Print Job F F F F Press [Reset Current Job] or [Reset Windows - Canceling a Print All Jobs]. A A A A Double-click the printer icon on the Windows taskbar.
Page 421: Mac Os - Canceling A Print Job
Canceling a Print Job F F F F Note Press [Reset Current Job] or [Reset ❒ You cannot stop printing data All Jobs]. that has already been proc- essed. For this reason, printing may continue for a few pages after you press [Job Reset]. ❒...
Page 422 Setting Up the Printer Driver and Canceling a Print Job...
Page 423: Using The Document Server
2. Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk, allowing you to edit and print as and when you want. Limitation ❒ Applications with their own drivers, such as PageMaker, do not support this function.
Page 424 Using the Document Server ❒ The Document Server also stores files scanned using the Automatic Docu- ment Feeder (ADF) or exposure glass. You should delete unnecessary stored files once in a while so as not to exceed the capacity of the hard disk. For how to delete stored files, see General Settings Guide.
Page 425: Sample Print/Locked Print
3. Sample Print/Locked Print Sample Print Use this function to print only the first Printing a Sample Print File set of a multiple-set print job. After you have checked the result, remain- The following procedure describes ing sets can be printed or canceled us- how to print a sample print file with ing the machine's control panel.
Page 426 Sample Print/Locked Print C C C C F F F F On the machine's control panel, Select the file you want to print press the { { { { Printer} } } } key to display by pressing it. the Printer screen. A list of the print files stored in the machine appears.
Page 427: Deleting A Sample Print File
Sample Print J J J J D D D D Press [Yes]. Select the file you want to delete by pressing it. The remaining sets are printed. Note Note ❒ Press [U U U U Prev.] or [T T T T Next.] to ❒...
Page 428 Sample Print/Locked Print D D D D Press [Details]. An error log list appears. Note ❒ Press [U U U U Prev.] or [T T T T Next.] to scroll through the error files. ❒ Press [Exit] after checking the log.
Page 429: Locked Print
Locked Print Locked Print Use this function to maintain privacy Printing a Locked Print File when printing confidential docu- ments on the machine over a shared The following procedure describes network. Usually, it is possible to how to print a locked print file with print data using the display panel the PCL 5c and the RPCS printer driv- once it is stored in this machine.
Page 430: Deleting Locked Print Files
Sample Print/Locked Print D D D D H H H H Press [Locked & Sample Print Job Enter the password using the List]. number keys, and then press [OK]. The print confirmation screen ap- pears. Note ❒ A confirmation screen will ap- pear if the password is not en- tered correctly.
Page 431: Checking The Error Log
Locked Print D D D D Select the file you want to delete Checking the Error Log by pressing it. If a file could not be stored in this ma- Note chine, you can check the error log on ❒ Press [U U U U Prev.] or [T T T T Next.] to the display panel.
Page 432: Form Feed
Sample Print/Locked Print Form Feed This section gives instructions for op- Print Using a Selected Tray erating the machine when there is no tray for the selected paper size or A A A A type, or when paper loaded in the Select the tray for form feed from machine has run out.
Page 433: Canceling Form Feed
Form Feed Note Canceling Form Feed ❒ You cannot stop printing data that has already been proc- A A A A Press [Reset ]. essed. For this reason, printing may continue for a few pages Delete the stored print job, and after you press [Job Reset].
Page 434 Sample Print/Locked Print...
Page 435: Troubleshooting
4. Troubleshooting Error & Status Messages on the Display Panel This section describes the principal messages that appear on the panel display. If a message not described here appears, act according to the message. Reference Before turning the main power off, see ‘Turning On the Power’, General Set- tings Guide.
Page 436 Troubleshooting Messages/Second messages Causes Solutions Driver setting error. (Memo- There is an error in the down- Reset the parameter for down- loaded font(s). loading fonts. Insufficient memory or memo- Specify correct memory capac- ry settings for the printer driv- ity on the [Change Accesso- er may not match memory ries...] tab in the RPCS™...
Page 437 Error & Status Messages on the Display Panel Messages/Second messages Causes Solutions Finisher is in use for another The finisher is in use by anoth- Wait until the other function function. Please wait. er function, such as the copier has finished using the finisher. function.
Page 438 Troubleshooting Messages/Second messages Causes Solutions Paper in duplex unit. Open There is a misfeed in the du- Open the cover of the duplex cover and remove paper. plex unit. unit, and remove the misfed paper. Paper in staple tray. Open fin- There is paper remaining in- Open the cover of the finisher, isher cover and remove pa-...
Page 439 Error & Status Messages on the Display Panel Messages/Second messages Causes Solutions Staple has been cancelled. Staple printing has been can- Check the paper feed direc- celed. tion, paper orientation and stapling position. Staple unit is in use for anoth- The staple unit is in use by an- Wait until the other function er function.
Page 440: The Machine Does Not Print
Troubleshooting The Machine Does Not Print Possible Cause Solutions Is the power on? Check the cable is securely plugged into the power outlet and the machine. Turn on the main power switch. f Online] on the display panel. Is the machine online? If not, press [f Does the printer function If so, check the error message on the display panel and take re-...
Page 441 The Machine Does Not Print Possible Cause Solutions When using wireless LAN, Check access point settings when in infrastructure mode. Depend- is the access point correctly ing on the access point, client access may be limited by MAC ad- set? dress.
Page 442 Troubleshooting Problem Solutions Is the Data In indicator If not, data is not being sent to the machine. blinking or lit after starting ❖ ❖ ❖ ❖ When the machine is connected to the computer using the print job? the interface cable Check the machine port settings are correct.
Page 443 The Machine Does Not Print Problem Solutions ❖ ❖ ❖ ❖ Network connection Is the Data In indicator blinking or lit after starting Contact your network administrator. the print job?
Page 444: Other Printing Problems
Troubleshooting Other Printing Problems Problem Causes and Solutions The print on the If the [Toner Saving] check box is selected in the printer driver settings, the entire page is fad- entire page will be faded when printed. For the RPCS printer driver, [Toner Saving] is located on the [Print Quality] tab.
Page 445 Other Printing Problems Problem Causes and Solutions When using Make sure the application's paper size and orientation settings match those Windows of the printer driver. 95/98/Me/2000/ If a different paper size and orientation are set, select the same size and ori- XP, Windows entation.
Page 446 Troubleshooting Problem Causes and Solutions It takes a long Photographs and other data intensive pages take a long time for the ma- time to complete a chine to process, so simply wait when printing such data. print job. Changing the following settings with the printer driver may help speed up printing: ❖...
Page 447 Other Printing Problems Problem Causes and Solutions It takes too much The data is so large or complex that it takes time to process. If the Data In time to resume indicator is blinking, data is being processed. Simply wait until printing printing.
Page 448 Troubleshooting Problem Causes and Solutions No transmission Check using the following procedure: when using 1394 Confirm the IEEE 1394 interface cable is connected securely. interface connec- Restart the computer. tion If the error occurs even after executing the above operation, proceed to the following steps.
Page 449 Other Printing Problems Problem Causes and Solutions The color of the Toner based color settings under the printer driver produce unexpected printout is differ- printout colors. ent from the color Changing color settings using the printer driver produces unexpected on the computer printout colors.
Page 450 Troubleshooting...
Page 451: Printer Features
5. Printer Features Reference For more information about copier features and system settings, see Copy Ref- erence and General Settings Guide. Printer Features Menu There are seven menu items in the Printer Features menu: • Paper Input • List/Test Print •...
Page 452 Printer Features Menu Default System Print Error Report See p.47 “System”. Auto Continue Memory Overflow Job Separation Memory Usage B&W Page Detect Duplex Copies Printer Language Sub Paper Size Page Size Letterhead Setting Default Printer Language Host Interface I/O Buffer See p.50 “Host Interface”.
Page 453: Adjusting Printer Features
Adjusting Printer Features Adjusting Printer Features Printer Features allows basic adjustment of operations when using the machine as a printer. Although factory default settings are suitable for most printing jobs, Printer Fea- tures gives you access to a number of settings that control basic printer opera- tions.
Page 454: Printer Features Parameters
Printer Features Printer Features Parameters ❖ ❖ ❖ ❖ Menu List Paper Input You can print a Menu List showing the machine's function menus. ❖ ❖ ❖ ❖ Bypass Paper Size ❖ ❖ ❖ ❖ PCL Config./ Font Page The size of the paper set in the by- You can print the current configu- pass tray.
Page 455 Printer Features Parameters Interpreting the configuration page Paper Input Displays the settings made under the Paper Input menu. System Reference Reference ❖ ❖ ❖ ❖ Unit Number p.44 “Paper Input” Displays the serial number assigned to the board by its manufacturer. System ❖...
Page 456: Maintenance
Printer Features Setting Menu Protect Maintenance A A A A Press the { { { { User Tools/Counter} } } } key ❖ ❖ ❖ ❖ Menu Protect on the control panel. This procedure lets you protect The User Tools/Counter menu ap- menu settings from accidental pears.
Page 457: System
Printer Features Parameters Canceling Menu Protect System A A A A Press the { { { { User Tools/Counter} } } } key ❖ ❖ ❖ ❖ Print Error Report on the control panel. Select this to have an error report B B B B printed when a printer or memory Press [Printer Features].
Page 458 Printer Features ❖ ❖ ❖ ❖ Job Separation ❖ ❖ ❖ ❖ Copies You can enable Job Separation. You can specify the number of print sets. This setting is disabled if • On the number of pages to print has •...
Page 459 Printer Features Parameters ❖ ❖ ❖ ❖ Page Size ❖ ❖ ❖ ❖ Letterhead Setting You can select the default paper You can rotate original images size. when printing. When printing, original images are • 12 × 18 always rotated by 180 degrees. •...
Page 460: Host Interface
Printer Features Host Interface PCL Menu ❖ ❖ ❖ ❖ I/O Buffer ❖ ❖ ❖ ❖ Orientation You can set the size of the I/O You can set the page orientation. Buffer. Normally it is not neces- • Portrait sary to change this setting. •...
Page 461 Printer Features Parameters ❖ ❖ ❖ ❖ Point Size ❖ ❖ ❖ ❖ Extend A4 Width You can set the point size you want You can extend the printing area to use for the selected font. width (when printing on A4 sheet with PCL).
Page 462: Ps Menu
Printer Features ❖ ❖ ❖ ❖ Color Setting PS Menu You can make an RGB setting. • None This menu appears only when the op- • Fine tional PostScript3 Unit Type 2238 is installed. • Super Fine ❖ ❖ ❖ ❖ Data Format Note ❒...
Page 463: Appendix
6. Appendix Finisher You can collate, staple or punch holes in printed paper by installing the optional finisher. Make sure you read the following precautions when using the optional finisher: Reference For information about optional finishers, see General Settings Guide. To use the staple function, see p.54 “Staple”.
Page 464: Staple
Appendix Staple With the optional finisher installed, sets can be stapled individually when print- ing multiple sets. Staple Position The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions: 2 Tray Staple Booklet Print Data...
Page 465 Staple 2 Tray Booklet Print Data Staple Paper Orientation Finisher Finisher on the Machine Direction Position Top Left Slant Vertical Top Right Slant Top Left Top Right 2 at Top 2 at Left 2 at Right 2 at Center Top Left Slant Horizontal Top Right Slant Top Left...
Page 466: Stapling Precautions
Appendix Stapling Precautions Limitation ❒ Stapling can be done only with the optional finisher installed. ❒ Stapling cannot be done when paper is fed from the bypass tray. ❒ You cannot interrupt the current job with a job for another function requiring stapling or collating.
Page 467 Staple ❒ Staple printing will be canceled under the following conditions: • If the number of staple jobs exceeds maximum. For information about the maximum number, see “Specifications”, General Settings Guide. • If a paper size that cannot be stapled is selected. For information about pa- per sizes that can be stapled, see “Specifications”, General Settings Guide.
Page 468: Punch
Appendix Punch With the optional finisher installed, holes can be punched into printed output. Punch Position The specified punch position varies depending on paper feed and print data ori- entation. The following table shows punch positions: Punch Position Paper Orientation Print Data on the Machine Direction...
Page 469: Punching Precautions
Punch Punching Precautions Limitation ❒ Punching cannot be done when paper is fed from the bypass tray. Note ❒ If you cannot make punch settings even with the finisher installed, options may not be set correctly in the printer driver. Correct option settings in the printer driver.
Page 470: Collate
Appendix Collate When printing multiple documents such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer in memory. The following are the three types of collate: ❖...
Page 471 Collate Note ❒ You can set Collate in the RPCS™ printer driver. • If you cannot make Shift Collate even with the optional finisher installed, options may not be set up correctly in the printer driver. Correct the printer driver's option settings. For details, see the printer driver Help. ❒...
Page 472: Spool Printing
Appendix Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ During Spool Printing, the hard disk is accessed and the Data-In indicator blinks.
Page 473 Spool Printing - Setting Spool Printing Spool Printing can be set using telnet or a Web browser. • Using a Web browser Click [Configuration], and then click [Device Settings]. Set [Spool Printing] to [En- able]. See Network Guide or Help for more information. •...
Page 474: Covers
Appendix Covers Using this function, you can insert cover and back sheets fed from a different tray to that of the main paper, and print on them. Reference For printing methods, see the printer driver Help. Limitation ❒ To use this function, Collate must be set. Rotating Collate cannot be set. Note ❒...
Page 475 Covers ❖ ❖ ❖ ❖ Cover Sheet Prints the first page of the document on the sheet for the cover page. • Print on one side Prints on one side of the cover sheet only, even when duplex printing is se- lected.
Page 476 Appendix ❖ ❖ ❖ ❖ Front/Back covers Prints the first and last page of the document as the cover and back cover pag- • Print on one side Prints on one side of the cover sheets only, even when duplex printing is selected.
Page 477 Covers • Front cover printed on one side, back cover page face inside, and the number of pages is even GCPY036E • Front cover printed on one side, back cover page face inside, and the number of pages is odd GCPY037E •...
Page 478: Slip Sheets
Appendix Slip Sheets ❖ ❖ ❖ ❖ Inserting a slip sheet between each page GPAY020E ❖ ❖ ❖ ❖ Inserting a slip sheet between OHP transparencies GCPY022E Note ❒ Collate cannot be set when using slip sheets. ❒ Slip sheets cannot be inserted while duplex printing. ❒...
Page 479: User Defined Pages
User Defined Pages User Defined Pages Using this function, you can specify the page numbers for each input tray. Reference For printing methods, see the printer driver Help. Limitation ❒ This function is available with the PCL 5c printer driver only. ❒...
Page 480: System Settings (Parallel Connection)
Appendix System Settings (Parallel Connection) ❖ ❖ ❖ ❖ Bidirectional Communication Interface Settings/Parallel Interface Specifies, for instance, how a print- ❖ ❖ ❖ ❖ Parallel Timing er connected to the parallel inter- Specifies the timing for the parallel face responds to a status request. If interface.
Page 481: Precautions When Using Windows Server 2003
Precautions when using Windows Server 2003 Precautions when using Windows Server 2003 Precautions when using the Terminal Server mode Certain printer driver functions are disabled. Disabled functions are displayed in gray. When using all printer driver functions, use Windows Server 2003 in normal mode.
Page 482: Specifications
Appendix Specifications This section contains the machine's electrical and hardware specifications, in- cluding information about its options. Component Specifications Resolution PCL 5c : 300 dpi, 600 dpi RPCS™ : 300 dpi, 600 dpi, 1200 dpi PostScript 3 : 600 dpi, 1200dpi Printing speed Color 24 ppm/28 ppm...
Page 483: Options
Specifications Component Specifications Operating systems sup- Windows 95/98/Me ported by this machine Windows 2000 Windows XP Windows Server 2003 Windows NT 4.0 Mac OS 8.6 to 9.2 Mac OS X Network cable 100BASE-TX/10BASE-T shielded twisted-pair (STP, Catego- ry/Type5) cable. To use NetBEUI, use the SmartNetMonitor port. Options Limitation ❒...
Page 484 Appendix ❖ ❖ ❖ ❖ Data transfer speed: Maximum 400 Mbps ❖ ❖ ❖ ❖ Connectable number of devices on a bus: Maximum 63 ❖ ❖ ❖ ❖ Allowed cable hops on a bus: Maximum 16 ❖ ❖ ❖ ❖ Power supply: Non external power supply Cable Power repeated (IEEE 1394a-2000 compliant) IEEE 802.11b Interface Unit Type C...
Page 485 Specifications USB2.0 Interface Board Type B ❖ ❖ ❖ ❖ Transmission spec: Based on USB 2.0 ❖ ❖ ❖ ❖ Data transfer speed: High Speed: 480 Mbps Full Speed: 12 Mbps ❖ ❖ ❖ ❖ Supported operating system: Windows 98 SE/Me/2000/XP, Windows Server 2003, Mac OS 9.x, Mac OS X Classic Note ❒...
Page 486: Index
INDEX Bluetooth Interface Unit Type 2238 , 75 Mac OS canceling a job , 11 setting up, printer driver , 9 Maintenance , 46 Canceling a job Memory , 72 Mac OS , 11 Windows , 10 Collate , 60 Configuration page , 44 Network Cable , 73 Control panel...
Page 487 Sample print , 15 deleting , 17 Slip Sheets , 68 Specifications , 72 Spool printing , 62 Staple , 54 System , 47 Troubleshooting , 25 error messages , 25 machine does not print , 30 other printing problems , 34 status messages , 25 USB2.0 Interface Board Type B , 75 Windows...
Page 488 B149-7513...
Page 490 GB GB B149-7513...
Page 491: Fax Option Type
FAX Option Type 2238 Operating Instructions Facsimile Reference <Basic Features> Getting Started Faxing Using Internet Fax Functions Programming Troubleshooting For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide before you use it.
Page 492 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine.
Page 493 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 494 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 495 TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 1. Getting Started Control Panel......................3 Reading the Display ....................5 Reading the display panel and using keys ..............5 Reading the destination list ..................7 Standby display .......................7 Communication display ...................8 User code entry display ...................9 2.
Page 496 Searching for a Destination ................41 Search by Destination Name ................... 41 Search by Fax Number .................... 42 Search by E-mail Address..................43 Specifying a Registration Number................44 Reception......................46 Switching the Reception Mode................. 46 Receiving a Fax in Manual Reception Mode............47 3.
Page 497: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 499: Getting Started
1. Getting Started Control Panel The actual machine control panel may differ from this illustration depending on installed optional units. This illustration has all options installed. AAG001S { { { { User Tools/Counter} } } } key Confidential file indicator User Tools: Lights when a message is received into memory with Confidential Reception or...
Page 500 Getting Started { { { { Check Modes} } } } key Function status indicators Press before pressing the { { { { Start} } } } key to • When lit green, the corresponding check the settings selected for the fax function is active.
Page 501: Reading The Display
Control Panel { { { { Clear/Stop} } } } key { { { { Start} } } } key Clear: Press to start faxing, or printing reports, or lists. Cancels entered numbers or characters. Stop: Interrupts the current operation (trans- mission, scanning, copying, or printing).
Page 502 Getting Started Switches transmission mode be- Displays various functions for tween Memory Transmission and transmitting. Immediate Transmission. Displays the destination lists of Displays Quick Operation keys programmed destinations. set for often used functions. [TX File Status] and [RX File Status] are preset. ❖...
Page 503: Reading The Destination List
Control Panel Reading the destination list When using the facsimile function, only fax and Internet Fax destinations pro- grammed in the Address Book appears. ❖ ❖ ❖ ❖ Destination List ZLJS020E Title word keys appear. Allows Appears on Quick Dial keys pro- you to switch from one page (dis- grammed as a transfer station.
Page 504: Communication Display
Getting Started ❖ ❖ ❖ ❖ Immediate Transmission Note ❒ To return to standby mode, do one of the following: • If you have placed the original in the optional Auto Document Feeder (ADF) and have not pressed the { { { { Start} } } } key, remove the original. •...
Page 505: User Code Entry Display
Control Panel Note ❒ Even when the machine is being used as a copier, printer, or scanner, the sender name or number will appear for received faxes. ❖ ❖ ❖ ❖ Immediate Transmission User code entry display When the following message appears on the display, User Code Management is active.
Page 506 Getting Started...
Page 507: Faxing
2. Faxing Transmission Modes ❖ ❖ ❖ ❖ Immediate Transmission There are two types of transmission: Immediately dials the destination • Memory Transmission number, and while reading the • Immediate Transmission original, sends it. It is very conven- ient when you want to send an ❖...
Page 508: Switching Between Memory Transmission And Immediate Transmission
Faxing Switching between Memory Transmission and Immediate Transmission Check the display to see which mode is currently active. You can change t ran sm ission mo de by p ressing [Immed. TX] or [Memory TX]. Note ❒ You can select the transmission mode that is operative when the machine is turned on with [Memo- ry/Immed.
Page 509: Placing Originals
Placing Originals Placing Originals You can place the originals either in Note the optional ADF or on the exposure ❒ When you place originals as glass. Some types of originals are un- shown in the above illustrations, suitable for the ADF, so they must be the fax header will be printed on placed on the exposure glass.
Page 510: Placing A Single Original On The Exposure Glass
Faxing ❒ Custom size documents Placing a Single Original on scanned as regular size docu- ments, so the receiver may find ex- the Exposure Glass tra blank margins or edges of images missing. If you specify a Place originals that cannot be placed scan area, only that area will be in the optional ADF, such as a book, scanned regardless of actual docu-...
Page 511: Bound Original Page Order
Placing Originals ❒ Documents longer than 800 mm Bound original page order (32") must be sent by memory transmission (immediate transmis- When setting bound originals (books, sion is not possible). magazines, etc.), you can select to ❒ If your original is bent or folded, have either the left page or right page flatten it before you place it.
Page 512: Originals Unsuitable For The Optional Auto Document Feeder
Faxing Originals unsuitable for the optional Setting a Scan Area Auto Document Feeder Normally, a placed document is Do not place the following types of scanned according to the automati- originals in the ADF because they cally detected size. If a scan area is may be damaged.
Page 513 Placing Originals ❖ ❖ ❖ ❖ Mixed Original Sizes C C C C Select the scan area. Select this to individually scan the size of originals loaded in the ADF. Specifying standard sizes For example, when A4 and B4 JIS size originals are sent together, A Press [Regular].
Page 514 Faxing B Press [OK]. Specifying programmed sizes A Press [Area 1] or [Area 2]. "Mixed Original Sizes" is shown above the highlighted [Scan Ar- ea]. B Press [OK]. Specifying Auto Detect A Make sure that [Auto Detect] is selected. "Area 1" or "Area 2" is shown above the highlighted [Scan Ar- ea].
Page 515: Original Sizes Difficult To Detect
Placing Originals Original sizes difficult to detect The machine finds it difficult to detect the size of the following kinds of origi- nals. If this happens, the receiving machine may not select print paper of the cor- rect size. • Documents placed on the exposure glass of sizes other than those listed in the table below •...
Page 516: Memory Transmission
Faxing Memory Transmission In Memory Transmission mode, after Limitation you press the { { { { Start} } } } key, the machine ❒ If memory is full (0% appears on does not dial the destination until all the display), Memory Transmis- pages of your fax message have been sion is disabled.
Page 517 Memory Transmission ❒ You can have the machine return B B B B Place the original. to the default transmission mode (Memory Transmission or Imme- Note diate Transmission) after every ❒ You can send the first few pages transmission. You can change this from the exposure glass then so that the desired setting is main- the remaining pages from the...
Page 518 Faxing Note Note ❒ If you make a mistake, press the ❒ Press to switch the destina- { { { { Clear/Stop} } } } key, and then enter tion between fax number and e- the correct number. mail address. ❒...
Page 519: Broadcasting Sequence
Memory Transmission - Checking the transmission - Broadcasting Sequence settings If you dial several destinations for the same message (broadcasting), the You can check the transmission set- messages are sent in the order in tings (e.g. destination and transmis- which they were dialed. If the fax sion mode) on the display.
Page 520: Canceling A Memory Transmission
Faxing Canceling a Memory Transmission Even when fax number and e-mail Note address are simultaneously specified, ❒ You can also cancel scanning by or only e-mail address is specified, pressing [Stop Scanning]. you can cancel the mode using the ❒ Scanning may be completed same procedure.
Page 521: Before The Transmission Is Started
Canceling a Memory Transmission B B B B Select the file you want to cancel. Before the Transmission Is Started Use this procedure to cancel a trans- mission after the original has been scanned. A A A A Press [Change/Stop TX File]. Note ❒...
Page 522 Faxing Note ❒ To cancel another file, repeat steps ❒ To cancel stopping transmis- sion, press [Save]. D D D D Press [Exit]. The standby display appears.
Page 523: Immediate Transmission
Immediate Transmission Immediate Transmission ❒ You can have the machine return With Immediate Transmission, when you press the { { { { Start} } } } key, the fax to the default transmission mode number is dialed immediately. The (Memory Transmission or Imme- message is scanned and transmitted diate Transmission) after every page by page without being stored in...
Page 524 Faxing Note Reference ❒ You can scan a few pages of p.35 “Specifying a Destination” your original from the exposure p.47 “Chain Dial”, Facsimile Ref- glass and the remaining pages erence <Advanced Features> from the ADF. When you have p.47 “Redial”, Facsimile Refer- finished scanning from the ex- ence <Advanced Features>...
Page 525: Canceling An Immediate Transmission
Canceling an Immediate Transmission Canceling an Immediate Transmission Before You Have Pressed the { { { { Start} } } } Key A A A A Press the { { { { Clear Modes} } } } key. Note ❒ When the original is placed in the ADF, you can also cancel an Immediate Transmission by re- moving the original.
Page 526: Scan Settings
Faxing Scan Settings ❖ ❖ ❖ ❖ Detail (8 x 7.7 lines/mm, 200 x 200 dpi) You may want to send many different types of fax messages. Some of these Select for originals containing may be difficult to reproduce at the small characters or when you re- receiver's end.
Page 527: Original Type
Scan Settings ❒ You can have the machine return Original Type to the resolution default setting af- ter every transmission, with [Text If your original contains photo- Size Priority] und er Gen. Set- graphs, illustrations, or diagrams tings/Adjust. See p.144 “General with complex shading patterns or Settings/Adjustment”, Facsimile grays, select the appropriate original...
Page 528: Image Density (Contrast)
Faxing ❒ You can have the machine return ❖ ❖ ❖ ❖ Manual Image Density to the original type default setting Use manual image density to set after every transmission, with image density yourself. [Scan End Reset] under Gen. Set- You can select one of seven image tings/Adjust.
Page 529: Mixing Scan Settings For A Multiple
Scan Settings A A A A Select the type of image density. Combined Auto and Manual Image Density Auto Image Density A Make sure that [Auto Image Den- A Make sure that [Auto Image Den- sity] is selected. sity] is selected. Note ❒...
Page 530: When Placing Originals On The Exposure Glass
Faxing B B B B Select the image density, resolu- When placing originals on the exposure tion, and original type before the glass next page is scanned. Note ❒ While the machine is beeping, you have about 60 seconds (10 seconds for Immediate Transmission) to se- lect density, resolution, and origi- nal type.
Page 531: Specifying A Destination
Specifying a Destination Specifying a Destination A A A A You can specify the destination using Enter the fax number using the one of three methods. number keys. ❖ ❖ ❖ ❖ Fax number p.35 “Entering a Fax Number” ❖ ❖ ❖ ❖ E-mail address p.37 “Entering an E-mail Address”...
Page 532: Tone
Faxing Note Using the { { { { Tone} } } } key with On Hook ❒ You cannot insert a pause before Dial the first digit of a fax number. If you press the { { { { Pause/Redial} } } } key at A A A A Press the { { { { On Hook Dial} } } } key.
Page 533: Entering An E-Mail Address
Specifying a Destination Note Entering an E-mail Address ❒ If you enter an incorrect charac- ter, press [Backspace] or [Delete When using Internet Fax transmis- All]. Then, re-enter the charac- sion, specify the e-mail address in ters correctly. place of the fax number. ❒...
Page 534: Using Destination Lists
Faxing ❒ To check the contents of Quick Di- Using Destination Lists al, print the destination list. See “Key Operator Tools”, General Set- When you program a destination tings Guide. number into a destination list, you ❒ A stored name can be printed out can specify the destination by just se- on the first page of a received fax at lecting the Quick Dial key from the...
Page 535 Specifying a Destination ❒ To cancel the selection, press Switching the titles of destination the selected Quick Dial key lists again. You can also press the { { { { Clear / Stop} } } } key to cancel the A Press selection.
Page 536 Faxing ❒ When a destination where neither fax number nor e- m a i l a d d r e s s a r e p r o - grammed is included in the specified group, the “ spe cif ie d gr oup co n- tains some invalid des- tination(s).
Page 537: Searching For A Destination
Searching for a Destination Searching for a Destination C C C C Use this procedure to search through Press [Search by Dest. Name]. the destination lists for a particular destination. ❖ ❖ ❖ ❖ Search by Destination Name p . 4 1 “Se arch b y D e st in at i o n Name”...
Page 538: Search By Fax Number
Faxing E E E E C C C C Select a destination. Press [Search by Fax No.]. Note Note ❒ If the desired destination does ❒ If [Search by Fax No.] appears not appear, use [U U U U ] or [T T T T ] to dimmed, press [Fax] on the right scroll through the list.
Page 539: Search By E-Mail Address
Searching for a Destination C C C C Note Press [Search by E-mail]. ❒ A warning appears if the search returns more than 100 items. Press [OK] to proceed to step E E E E Select a destination. Note ❒ If [Search by E-mail] appears dimmed, press [E-mail] on the right of the display, and then press [Search by E-mail].
Page 540: Specifying A Registration Number
Faxing Note Specifying a Registration ❒ A warning appears if the search Number returns more than 100 items. Press [OK] to proceed to step Use this procedure to select a destina- E E E E Select a destination. tion by specifying a registration number.
Page 541 Searching for a Destination The corresponding destination ap- pears. Note ❒ Title word key is switched to the one that the specified desti- nation is programmed in. ❒ If the " Cannot find the spec- " ified Registration No. message appears, the specified registration number is wrong.
Page 542: Reception
Faxing Reception There are two ways you can set up Note your machine to handle incoming ❒ You can only use this function af- calls: ter programming a Quick Opera- • Manual Reception (external tele- tion key as the reception mode phone required) switch with [Quick Operation key 1], [Quick Operation key 2], or [Quick Op-...
Page 543: Receiving A Fax In Manual Reception Mode
Reception Receiving a Fax in Manual Reception Mode A A A A When the machine rings, pick up the handset of the external tele- phone. B B B B If you hear beeps, press the { { { { Start} } } } key or the { { { { Start Manual RX} } } } key.
Page 544 Faxing...
Page 545: Using Internet Fax Functions
3. Using Internet Fax Functions Internet Fax Functions This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax ma- chine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.
Page 546: Internet Fax Precautions
Using Internet Fax Functions Internet Fax Precautions • Internet Fax communicates with a server over a LAN. It cannot communicate directly with other parties. • If a transmission is not successful, this machine usually receives an e-mail er- ror notification. See p.191 “Server-Generated Error E-mail”, Facsimile Refer- ence <Advanced Features>...
Page 547: Functions Not Supported By E-Mail Reception
Internet Fax Functions Functions Not Supported by E-mail Reception The following functions are supported with standard fax reception, but not with Internet Faxing. • Confidential Reception • Memory Lock Reception • Polling Reception • SUB Code reception • Authorized Reception •...

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Ricoh Aficio 2232C User Manual

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