Kyocera KM-C830 Operation Manual
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Kyocera KM-C830 Operation Manual

Kyocera KM-C830 Operation Manual

Fax system (e)
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FAX System (E)

Operation Guide

ALWAYS read this Operation Guide thoroughly before use.
After reading, maintain it in good condition and keep it together with the
Operation Guide for your copier.

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Summary of Contents for Kyocera KM-C830

  • Page 1: Operation Guide

    FAX System (E) Operation Guide ALWAYS read this Operation Guide thoroughly before use. After reading, maintain it in good condition and keep it together with the Operation Guide for your copier.
  • Page 3 ALWAYS read this Operation Guide thoroughly before use. After reading, maintain it in good condition and keep it together with the Operation Guide for your copier. The sections of this guide and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the copier.
  • Page 4 Introduction The explanations contained in this Operation Guide have been separated into different sections in order to allow those using a fax for the first time, as well as those well familiar with such operation, to use this machine efficiently, properly and with relative ease. A basic introduction to each section can be found below for reference.

  • Page 5: Optional Equipment

    Section 5 Managing Information About Your Fax Communications Section 6 Various Settings and Registration in this Fax Section 7 Optional Equipment Section 8 Reference Information This section contains explanations on checking the message display for information on the conditions surrounding recent fax transmissions and reception. In addition, it includes explanations on how to print out the management reports and lists that contain information about the result of fax communications and other settings made in this fax.

  • Page 6: Table Of Contents

    Contents Important! Please read first..vi INSTALLATION PRECAUTIONS...vi PRECAUTIONS FOR USE ...vi Basic Use of this Fax ...1-1 Section Names of Parts ...1-2 (1) Main Body Parts and their Functions...1-2 (2) Operation Panel Parts and their Functions...1-3 Preparations ...1-6 (1) Setting the Type of Phone Line ...1-6 (2) Turning TTI Transmission ON/OFF ...1-7 (3) Setting the Date and Time ...1-8 (4) Registering Your Self-Station Information ...1-9...
  • Page 7 F-Code Based Communication...4-9 (1) What is the purpose of an F-Code Box?...4-9 (2) Registering F-Code Based Confidential Boxes ...4-10 (3) Modifying and Deleting F-Code Based Confidential Boxes ...4-11 (4) F-Code Based Confidential Communication...4-11 1 F-Code Based Confidential Transmission ...4-12 2 Printing Out Documents from an F-Code Based Confidential Box...4-13 (5) Printing Out an F-Code Based Confidential Box List...4-13 (6) F-Code Based Bulletin Board Communication ...4-14...

  • Page 8: Important! Please Read First

    Important! Please read first. This Operation Guide contains information on using the facsimile functions of this machine. BE SURE to read the Operation Guide for your copier as well and maintain both handbooks in good condition in a location close to the machine. During use, refer to the Operation Guide for your copier for information regarding the sections listed at right.

  • Page 9: Section 1 Basic Use Of This Fax

    Section Basic Use of this Fax...

  • Page 10: Names Of Parts

    Section 1 Basic Use of this Fax Names of Parts (1) Main Body Parts and their Functions The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on other parts of this machine.

  • Page 11: Operation Panel Parts And Their Functions

    (2) Operation Panel Parts and their Functions The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on the keys and indicators that are utilized when this machine is used as a copier.
  • Page 12 Section 1 Basic Use of this Fax & Memory Tx. indicator…When this indicator is lit, the fax is in the Memory Transmission mode. When the indicator is out, the fax is in the Direct Feed Transmission mode. * On-Hook indicator…This indicator will light when the On-Hook key has been pressed and the telephone receiver is still “on the hook”...
  • Page 13 Œ Configure key…Press this key when you want to configure settings related to facsimile use. „ Register key…Press this key when you want to register information related to facsimile use. ´ TAD/Auto Rx. key Press this key when you want to change the reception mode.When the TAD indicator is lit, the fax is in the TAD Reception mode.

  • Page 14: Preparations

    Section 1 Basic Use of this Fax Preparations When using the fax functions of this machine for the first time after purchase, perform the procedures as explained in “(1) Setting the Type of Phone Line” through “(4) Registering Self-Station Information”. (1) Setting the Type of Phone Line Set the type of phone line here to correspond to the type of telephone service that you are using.

  • Page 15: Turning Tti Transmission On/Off

    (2) Turning TTI Transmission ON/OFF The TTI (Transmit Terminal Identifier) refers to information – such as the time of the transmission, the number of pages, your station name and fax number, etc. – that is automatically sent to the receiving party’s fax and printed out on the received documents.

  • Page 16: Setting The Date And Time

    Section 1 Basic Use of this Fax (3) Setting the Date and Time Set the date and the time that will appear in the message display here. BE SURE that the date and time that you set here are correct since they will serve as a basis for all communications that use the timer.

  • Page 17: Registering Your Self-Station Information

    (4) Registering Your Self-Station Information If you register information identifying your station (fax number, station name and station ID) here, it can be sent to the receiving party’s fax and printed on the received documents, thereby instantly notifying that party of the source of the fax transmission. 1 Registering your fax number * Use the following procedure as well when you want to change information that is already registered.

  • Page 18: Registering Your Station Name

    Section 1 Basic Use of this Fax 2 Registering your station name If you register your name here, it will be shown in the message display of the other party’s fax, as well as on the Reception Report that they print out. (This function is only guaranteed to work when the other party’s fax is one of our models.) * Use the following procedure as well when you want to change information that is already registered.

  • Page 19: Registering Your Station Id

    3 Registering your station ID Your station ID is used as the password when determining who you can send and receive faxes to and from. * Use the following procedure as well when you want to change information that is already registered. * If you want to cancel the procedure part way through, press the Reset key.

  • Page 20: Features And Functions Of This Fax

    Section 1 Basic Use of this Fax Features and Functions of this Fax The following contains explanations about features and functions that should be understood when this machine is used as a facsimile. (1) Switching from the Copy Operation Mode to the Fax Operation Mode This machine was fundamentally designed for use as a copy machine and the default setting is the Copy Operation mode.

  • Page 21: When You Press The Reset Key

    (3) When You Press the Reset Key… When you want to cancel a procedure part way through, simply press the Reset key. The operation panel will automatically return to the initial mode for fax operation. * If, however, documents have already been set when you press the Reset key, the displayed size of those documents will remain in the message display.

  • Page 22: Dual Access Function

    During use of the Printing section when the machine is used as a copier During use of the Printing section when the machine is used as a printer During use of the machine as a scanner <Table codes> The symbols shown in the table above refer to the following:...
  • Page 23 X : The additional operation will NOT work with the initial operation The adjoining numerals refer to the following conditions: 1: Scanning will begin after the copy operation is complete. 2: The scheduled communication will begin after the copy operation is complete. m: The additional operation will work with the initial operation under certain conditions.

  • Page 24: Batch Transmission Function

    Section 1 Basic Use of this Fax Section 1 Basic Use of this Fax (8) Batch Transmission Function Any time the destination as well as the scheduled time of transmission is the same for separate sets of documents in memory, up to 10 of these multiple sets of documents will be automatically pooled together and transmitted during the same communication.

  • Page 25: Rotate Received Documents

    (12) Rotate Received Documents Even if the orientation of the received documents and of the paper set in the drawers differs, if their size is the same (11" x 8 " x 5 "), this function will automatically rotate the received data 90°...

  • Page 26: Sending Documents

    Section 1 Basic Use of this Fax Section 1 Basic Use of this Fax Sending Documents The following contains explanations on the standard method for transmitting documents. Carefully read all the notes regarding acceptable documents, etc., to ensure correct operation. Switching to the Fax Operation mode Press the Fax key to switch to the Fax Operation mode.
  • Page 27 Memory Transmission mode (Transmitting from the DF) In this method of transmitting with the Memory Transmission mode, the destination fax number is dialed automatically AFTER the documents are set in the DF, scanned and then entered into memory. In this way, your documents are returned to you, ready to use, without making you wait until the actual transmission is complete.

  • Page 28: Acceptable Documents

    Section 1 Basic Use of this Fax Section 1 Basic Use of this Fax Setting the documents RADF[option] 1 Adjust the original insert guides to match the width of the documents you want to transmit. 2 Open the eject guide when transmitting documents of a large size such as 8 "...

  • Page 29: Resolutions

    Selecting the resolution It is possible to select a resolution from among the 5 available settings. * Ordinarily, all of the resolution indicators are out; and the Normal resolution is thus selected. If you want to use the Normal resolution, there is no need to change this setting. * If you want to change the resolution, press the resolution select key until the resolution indicator that corresponds to the desired resolution is lit.

  • Page 30: One-Touch Keys

    Section 1 Basic Use of this Fax Section 1 Basic Use of this Fax Dialing a destination fax number Use the keypad to enter the destination fax number. * The destination fax number can be up to 32 digits in length. v :13579 Document:8 Press START key.
  • Page 31 Initiating the fax transmission Press the Start key. * The transmission operation will begin automatically. v :13579 01Page Doc # Document:8 Storing > Checking the status of the transmission Raise the cover plate and hold down the Alternate Display key. The status of the transmission currently in progress will be shown in the message display during the time that this key is held down.

  • Page 32: Receiving Documents (Automatic Fax Reception)

    Section 1 Basic Use of this Fax Section 1 Basic Use of this Fax Receiving Documents (Automatic Fax Reception) Automatic Fax Reception is the default setting for fax reception in this machine and no special settings are required for its use. * Fax reception is possible even if the main switch is turned OFF ( Receiving a fax When a fax comes in, fax reception will begin automatically...

  • Page 33: Canceling A Communication

    Canceling a Communication You can cancel a communication even if it is already in progress. The methods for canceling a communication differ depending on whether that communication is a fax transmission or a fax reception, and whether that transmission was initiated using the Memory Transmission mode or the Direct Feed Transmission mode.

  • Page 34: Canceling A Reception

    Section 1 Basic Use of this Fax Section 1 Basic Use of this Fax (3) Canceling a Reception All fax receptions are handled as operations in the background of the message display. In order to cancel a background operation, it is first necessary to make that operation appear in the message display.
  • Page 35 Press the Enter key. Edit: Print Immediate TX Program/Change Use the cursor up or the cursor down key to select “Delete”. Edit: Immediate TX Program/Change Delete Press the Enter key. * If there are no related communications in memory, an error message will appear and then the message display will return to the “Edit”...

  • Page 36: Entering Characters

    Section 1 Basic Use of this Fax Entering Characters (1) Character Table Character entry is carried out with the one-touch keys. The characters registered under each one-touch key are as shown in the following table. One-touch key Character A B C D E F G H I J K L...
  • Page 37 Press one-touch key No. 18 to move the cursor to the next space. Enter Destination Name Press one-touch key No. 20 to switch to entry of lowercase letters. * A message will appear in the message display to indicate that entry will be accomplished in lowercase letters. (Lower Case) Enter Destination Name Press one-touch key No.

  • Page 38: One-Touch Keys

    Section 1 Basic Use of this Fax One-Touch Keys If you register a fax number under a one-touch key in advance, you will be able to dial that number with the touch of a key. You can also use one-touch keys to dial the destination fax number for Encrypted Transmissions.
  • Page 39 Entering the fax number Use the keypad to enter the fax number you want to register under that one-touch key. * The fax number can be up to 32 digits in length. v :012345 Enter Fax No. Designating the one-touch key for F-Code Based Communication >...

  • Page 40: Modifying And Deleting

    Section 1 Basic Use of this Fax Designating the one-touch key for Encrypted Transmission Use the cursor up or the cursor down key to select whether or not you want to designate this key for Encrypted Transmission. Encryption: > If you want to designate this key for Encrypted Transmission, select “On”...

  • Page 41: Dialing

    (3) Dialing You can dial a fax number by simply pressing the one-touch key under which that number is registered. * It is also possible to prevent the problems associated with mistakenly pressing the wrong one-touch key by checking the destination name and/or number in the message display once before dialing occurs.

  • Page 42: Abbreviated Numbers

    Section 1 Basic Use of this Fax Section 1 Basic Use of this Fax Abbreviated Numbers If you register a fax number under a 2-digit abbreviated number in advance, you will be able to dial that number by simply entering the corresponding abbreviated number. You can also use abbreviated numbers to dial the destination fax number for Encrypted Transmissions.
  • Page 43 Designating the abbreviated number for F-Code Based Communication > If you want to designate this abbreviated number for F-Code Based Communication, press the Sub Address key and then proceed to step 8. > If you DO NOT want to designate this abbreviated number for F-Code Based Communication, proceed to step 11.

  • Page 44: Modifying And Deleting

    Section 1 Basic Use of this Fax Section 1 Basic Use of this Fax Press the Enter key. Encryption Key ID:00 Enter 2-Digit Key ID Use the keypad to enter the 2-digit key ID-code (01 - 20) that corresponds to the Encryption Key you want to use for this abbreviated number.

  • Page 45: Dialing

    (3) Dialing You can dial a fax number by simply entering the 2-digit abbreviated number under which that number is registered. Checking the initial mode display Check the message display to make sure that the operation panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode”, page 1-12.) * If the fax is not in the Fax Operation mode, press the Fax key to light the Fax indicator.

  • Page 46: Directory

    Section 1 Basic Use of this Fax Directory The directory searches for the name of the other party as it is registered under an abbreviated number, one-touch key, program key or group dial key and will dial the corresponding fax number(s) upon command.

  • Page 47: Printing Out A Telephone Directory List

    Use the cursor up or the cursor down key to select “New York”. Dir. Search:N NALD New York Press the Enter key. The fax will automatically begin dialing the selected party. * The operation panel will return to the initial mode settings. Section 1 Basic Use of this Fax (3) Printing Out a Telephone Directory List Print out this list in order to check the fax numbers that can be found...

  • Page 48: Redialing Functions

    Section 1 Basic Use of this Fax Redialing Functions Redialing refers to dialing the most recently dialed number once again. (1) Automatic Redialing When attempting to transmit documents, etc., the other party’s fax machine may be busy with another communication and may not respond.

  • Page 49: Section 2 Various Functions Of This Fax

    Section Various Functions of this Fax...

  • Page 50: Duplex Transmission

    Section 2 Various Functions of this Fax Duplex Transmission Duplex Transmission enables the transmission of both the front and back sides of duplex (2-sided) documents when the optional RADF document feeder is installed. Duplex transmission is always accomplished by setting the documents you want to transmit in the RADF and scanning them into memory in the Memory Transmission mode.

  • Page 51: Standby Transmission

    Standby Transmission Standby Transmission refers to the process of preparing documents for transmission while the fax is occupied with another communication. If, during that communication, the documents you want to transmit are set in the DF or on the platen and the destination fax number is entered, those documents will be automatically transmitted once the current communication has been completed.

  • Page 52: Broadcast Transmission

    Section 2 Various Functions of this Fax Broadcast Transmission Broadcast Transmission allows the same documents to be transmitted to a number of destinations one after another, in a single operation. If, for example, you want to transmit the same documents from a central office to multiple branch offices, this function is quite convenient as it only requires you to perform the transmission operation one time.
  • Page 53 Section 2 Various Functions of this Fax 4. If you want to designate the communication for this fax number as an F-Code Based Communication, press the Sub Address key. > If you pressed the Sub Address key, proceed to step 5. >...

  • Page 54: Interrupt Transmission

    Section 2 Various Functions of this Fax Interrupt Transmission Interrupt Transmission lets you send your documents before others, eliminating the need to wait until all communications are complete whenever the fax is currently scheduled for multiple communications (Broadcast Transmission or Polling Reception, etc.), or there are other communications already scheduled in memory ahead of yours.

  • Page 55: Chain Dial Keys

    Chain Dial Keys If you register a chain dial number under a one-touch key in advance, that one-touch key will function as a chain dial key and the chain dial key can be used to enter the initial portion of the other party’s fax number.

  • Page 56: Modifying And Deleting

    Section 2 Various Functions of this Fax (2) Modifying and Deleting * If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. JUL-08-2001 12:00 Set Document 1.

  • Page 57: Communication Using The Timer

    Communication Using the Timer If you designate in advance the time for a communication to begin, that communication will be carried out automatically once the appointed time is reached. You can designate a communication to be one that uses the timer during the operation procedure for each of various types of fax communication available in this fax such as Broadcast Transmission.

  • Page 58: Editing A Communication In Memory

    Section 2 Various Functions of this Fax Editing a Communication in Memory You can perform various actions relating to a scheduled communication that uses the timer. For example, you can modify certain information relating to the communication or even cancel the communication completely. You can also print out a sample image of the corresponding documents as well as initiate (force-start) the communication without waiting for the actually scheduled start time.

  • Page 59: Modifying The Contents Of The Communication

    (3) Modifying the Contents of the Communication You can modify the information relating to a scheduled communication that uses the timer. Information can be changed, added, or the communication can be canceled completely. The actual procedure and information available for modification is slightly different depending on the type of communication involved.
  • Page 60 Section 2 Various Functions of this Fax Adding fax numbers 9. Use the cursor up or the cursor down key to select “Broadcast List”. Then press the Enter key. Broadcast List: Add destination Change/Delete 10. If you want to add fax numbers, use the cursor up or the cursor down key to select “Add destination”.
  • Page 61 Changing fax numbers 23. Use the cursor up or the cursor down key to select the fax number you want to change. Change/Delete Broadcast: v :NGYS v :HSS v :FOS 24. Press the Enter key. v :FOS Enter Fax No. 25.

  • Page 62: Deleting The Communication

    Section 2 Various Functions of this Fax (4) Deleting the Communication You can delete a scheduled communication that is in memory and waiting for a start time. * You CANNOT delete a scheduled communication that is in memory waiting to be forwarded to a destination fax. * If you want to cancel the procedure part way through, press the Reset key.

  • Page 63: Manual Fax Transmission

    Manual Fax Transmission Once you are connected with the destination party, transmission can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual transmission of the documents, or when the other party must manually switch to fax reception.

  • Page 64: Manual Fax Reception

    Section 2 Various Functions of this Fax Manual Fax Reception Once you are connected with the other party, reception can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual reception of the documents.

  • Page 65: Section 3 Troubleshooting

    Section Troubleshooting...

  • Page 66: When The Document In Memory Indicator Is Lit

    Section 3 Troubleshooting When the Document in Memory Indicator is Lit… During a fax communication that uses the memory, documents will be entered into memory and, to indicate this, the Document in Memory indicator will light. The Document in Memory indicator will also light when documents are received directly into memory (Memory Reception) because paper has run out or a paper jam has occurred.

  • Page 67: When One Of These Message Is Displayed

    When One of These Message is Displayed… When any of the following messages appear in the message display, follow the corresponding procedure. Message “Close XX Cover.” “Close feeder.” “Install duplex unit.” “Attach Finsher.” “Add Paper in drawer.” “Load XX paper in cassette.” “Receive Doc.
  • Page 68 Section 3 Troubleshooting Message Add toner.(CMYK) “Document in memory. Add Toner.” “Time to replace the oil kit.” “Replace the oil kit now.” “Paper Misfeed.” “Misfeed in feeder. Remove original(s).” “Memory Full” “Call for Service” “Time for maintenance.(ABCD)” Procedure There is insufficient toner left in the indicated toner container. Refer to the Operation Guide for your copier and replace the indicated container as soon as possible (C = cyan, M = magenta, Y = yellow, K = black).
  • Page 69 An error has occurred in the Copy Operation mode. “Copy mode error.” Press the Copier key to check the content of the error. When the optional Printer Kit is installed in your machine, an error has occurred in the “Print mode error.“ Fax Operation mode.

  • Page 70: Troubleshooting Tables

    Section 3 Troubleshooting Troubleshooting Tables If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, contact your service representative, an authorized service center or the place of purchase. Problem The detected document size is often wrong.
  • Page 71 Problem Is the box number you are trying to During registration of an Encryption enter the same as the subaddress Box, an error occurs when I enter already registered for an F-Code Based the box number and I cannot Relay Box (or F-Code Based register the Encryption Box.
  • Page 72 Section 3 Troubleshooting Problem I was able to receive a fax, but it was not printed out and the documents are not in memory. I am not able to receive documents. I am not able to perform Memory Reception. I am not able to perform Polling Reception.
  • Page 73 Problem Is the subaddress you are trying to enter During registration of an F-Code the same as the subaddress already Box, an error occurs when I enter registered for another F-Code Box or the the subaddress and I cannot same as a registered Encryption Box register the F-Code Box.
  • Page 74 Section 3 Troubleshooting Problem I am not able to perform F-Code Based Bulletin Board Reception. I am not able to enter documents into my F-Code Based Confidential Box. 3-10 Check point Does the transmitting party’s fax machine have the same F-Code Based Bulletin Board Communication capabilities as your fax machine? Is there an appropriate box (equal to an...

  • Page 75: Section 4 Other Features Of This Fax

    Section Other Features of this Fax...

  • Page 76: Auto Fax/Tel Switching

    Section 4 Other Features of this Fax Auto FAX/TEL Switching This reception mode is convenient for using a separately purchased telephone together with this fax on a single telephone line. If an incoming call is from a fax machine, fax reception will start automatically.

  • Page 77: Tad Reception

    TAD Reception This reception mode is convenient for using a separately purchased telephone with answering machine capabilities together with this fax. If an incoming call is from a fax machine, fax reception will begin automatically. If the call is from a telephone, the functions of the answering machine will engage, so, even if you cannot answer, the caller will be able to leave a message.

  • Page 78: Reception

    Section 4 Other Features of this Fax D.R.D. Reception This reception mode utilizes the Distinctive Ring Pattern service available from some telephone companies. With this service, you can use two or more telephone numbers on a single telephone line. As each number is given a different ring pattern, the fax machine is able to differentiate between incoming calls.

  • Page 79: Remote Switching

    Remote Switching Remote Switching lets you initiate fax reception from a telephone that is connected to this fax machine. This function is thus convenient if you want to be able to initiate fax reception from a location separate from the fax machine itself. (1) Changing the Remote Switching Number The factory default setting for the Remote Switching Number is “55”, but you can change this if you want.

  • Page 80: Polling Communication

    Section 4 Other Features of this Fax Polling Communication Polling refers to the method of communication whereby transmission is not initiated by the transmitting party, but is requested and initiated at the convenience of the receiving party. The types of polling procedures available in this fax are: Polling Transmission and Polling Reception.

  • Page 81: Polling Reception

    (2) Polling Reception In Polling Reception, the receiving party dials the number of the transmitting fax, triggering transmission of the documents set in that other fax machine. If reception of documents from more than one transmitting fax is designated, those destinations will be dialed in order and reception will be carried out from each fax.
  • Page 82 Section 4 Other Features of this Fax 9. Press the Enter key. * If the fax number you entered has already been registered for this operation or too many numbers were entered, an error message will appear in the message display. In this case, press the Enter key and the message display will return to a display that allows you to enter the transmitting party’s fax number again.

  • Page 83: What Is The Purpose Of An F-Code Box

    F-Code Based Communication F-Code Based Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile manufacturers as well. By using these codes, methods of transmitting confidential information –...

  • Page 84: Registering F-Code Based Confidential Boxes

    Section 4 Other Features of this Fax (2) Registering F-Code Based Confidential Boxes Perform the following procedure to register a new F-Code Based Confidential Box. * If, for any reason, you lose reference to an F-Code password, you will not be able to print out documents that are received into the corresponding F-Code Based Confidential Box nor will you be able to delete that box.

  • Page 85: Modifying And Deleting F-Code Based Confidential Boxes

    (3) Modifying and Deleting F-Code Based Confidential Boxes * You CANNOT modify a registered F-Code password. If you want to change an F-Code password, delete the corresponding F-Code Based Confidential Box and then register it again with the desired password. * You CANNOT delete an F-Code Based Confidential Box which still contains received documents.

  • Page 86: Code Based Confidential Transmission

    Section 4 Other Features of this Fax 1 F-Code Based Confidential Transmission It is necessary for the transmitting party to perform the following procedure in order to transmit documents to an F-Code Based Confidential Box that is registered in the destination party’s fax machine.

  • Page 87: Printing Out Documents From An F-Code Based Confidential Box

    2 Printing Out Documents from an F-Code Based Confidential Box Perform the following procedure to print out documents that have been received into your F-Code Based Confidential Box. If the documents are printed out correctly, the data will be deleted from that box.

  • Page 88: F-Code Based Bulletin Board Communication

    Section 4 Other Features of this Fax 2. Use the cursor up or the cursor down key to select “Subaddress box list”. Print Report: Confirmation Report User Setting List Subaddress box list 3. Press the Enter key. Subaddress box list: Subadd.

  • Page 89: Code Based Bulletin Board Reception

    3. Make sure that “Scan original to confi. box” is selected in the message display and press the Enter key. Enter/Print data from box: Scan original to confi.box Print data in confi.box Prt encryption data box 4.Press the Enterkey. SubAddress:0000 Enter SubAddress.

  • Page 90: Registering F-Code Based Relay Boxes

    Section 4 Other Features of this Fax (7) Registering F-Code Based Relay Boxes Perform the following procedure when you want to register a new F-Code Based Relay Box. * You can register up to 15 F-Code Based Relay Boxes in this fax machine.

  • Page 91: Modifying And Deleting F-Code Based Relay Boxes

    10. Repeat step 1 and 2 below until all of the final destination fax numbers are registered. (Max. 132 destinations) 1 Enter the fax number of a final destination. * You can use the keypad, abbreviated numbers, one-touch keys and group dial keys to enter the fax number. Chain dial keys can be used as well.

  • Page 92: F-Code Based Relay Broadcast Transmission

    Section 4 Other Features of this Fax 4 Use the cursor up or the cursor down key to select the item that you want to modify and then press the Enter key. * Refer to “(7) Registering F-Code Based Relay Boxes”, page 4-16, for instructions in regard to each item.
  • Page 93 * If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. JUL-08-2001 12:00 Set Document 1. Set the documents you want to transmit. * When the documents are set on the platen, it is necessary, after each page is scanned, to select whether or not you want to transmit more pages.

  • Page 94: Printing Out An F-Code Based Relay Box List

    Section 4 Other Features of this Fax (10) Printing Out an F-Code Based Relay Box List Print out this list in order to check the information currently stored in each F-Code Based Relay Box. * If there are no F-Code Based Relay Boxes registered in this fax, an F-Code Based Relay Box List will not be printed out.

  • Page 95: Fax Forwarding

    Fax Forwarding Fax Forwarding allows documents received during designated hours to be saved into memory and automatically forwarded to another fax number that is registered in advance. It is possible to use F-Code Based Communication to forward the fax reception to the destination fax. (1) Registering The following procedure must be performed when registering Fax Forwarding information for the first time.
  • Page 96 Section 4 Other Features of this Fax 9. Press the Enter key. Password: 20 Digits Enter Your Password 10. If necessary, use the keypad and enter the predetermined F- Code password. * The password can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “...

  • Page 97: Modifying Registered Information

    (2) Modifying Registered Information Perform the following procedure in order to modify information already registered for Fax Forwarding. * If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. JUL-08-2001 12:00 Set Document 1.

  • Page 98: Group Dial Keys

    Section 4 Other Features of this Fax Group Dial Keys If you register a multiple destinations under a one-touch key in advance, that key will then function as a group dial key and you will be able to dial all those number with the touch of a key. (1) Registering * You can designate any number of the 32 one-touch keys as group dial key.
  • Page 99 7. Use the keypad to enter one of the other party’s fax numbers. * You can also enter the fax number using abbreviated numbers, one-touch keys or the directory. Chain dial keys can be used as well. If you enter the fax number using an abbreviated number or one-touch key that is already designated for F-Code Based Communication, you can skip steps 8 through 11.

  • Page 100: Modifying And Deleting

    Section 4 Other Features of this Fax (2) Modifying and Deleting * If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. JUL-08-2001 12:00 Set Document 1.

  • Page 101: Dialing

    (3) Dialing * You CANNOT use group dial keys in combination with chain dial keys. * You can use group dial keys not only for standard transmission, but also for such operations as Broadcast Transmission and Polling Reception. JUL-08-2001 12:00 Set Document 1.

  • Page 102: Program Keys

    Section 4 Other Features of this Fax Program Keys The operational procedures for various types of communication, such as Broadcast Transmission, Polling Reception, etc., can be registered under a one-touch key that will then function as a program key for one-touch operation. This is convenient for those operations that are performed often –...
  • Page 103 2. Use the cursor up or the cursor down key to select “Program Program key”. Program: Program Abbreviated Dial Program 1-Touch Key Program Program Key 3. Press the Enter key. ProgramKey: Press 1-Touch Key 4. Press an unregistered one-touch key. * The program key will be registered under that one-touch key.
  • Page 104 Section 4 Other Features of this Fax 14. Enter the subaddress you want to use for this F-Code Based Transmission. * The subaddress can be up to 20 digits in length and can include any combination of the numerals 0 - 9. SubAddress: 6635 20 Digits...
  • Page 105 14. Use the keypad to enter the subaddress you want to use for this F-Code Based Transmission. * The subaddress can be up to 20 digits in length and can include any combination of the numerals 0 - 9. SubAddress: 6635 20 Digits Enter SubAddress.
  • Page 106 Section 4 Other Features of this Fax C. Polling Reception (Continued from step 5, page 4-29) 6. Use the cursor up or the cursor down key to select “RX Polling”. ProgramKey:05:Select Mode Send Broadcast RX Polling 7. Press the Enter key. Delayed Comm.: 8.

  • Page 107: Modifying And Deleting

    21. Press the Enter key. The entered information will become registered under the designated program key. > If you want to continue registering other program keys, return to step 4, page 4-29. > If you are finished registering program keys, press the Reset key.

  • Page 108: Using A Program Key

    Section 4 Other Features of this Fax (3) Using a Program Key JUL-08-2001 12:00 Set Document 1. If the operation involves the transmission of documents, set the documents you want to transmit. JUL-08-2001 12:00 Document:8 Enter Destination 2. Press the desired one-touch key that was registered as a program key.

  • Page 109: Password Check Communication

    Password Check Communication Password Check Communication allows you to limit to and from whom fax communication can be accomplished but making it necessary to meet specific conditions regarding certain passwords. More specifically, the passwords (Permit Telephone Number and Permit ID) are registered in advance and Password Check Communication is turned ON.

  • Page 110: Modifying And Deleting Permit Telephone Numbers

    Section 4 Other Features of this Fax 4. Use the cursor up or the cursor down key to select “Permit Tel No.”. Program Fax Parameter: Own Name Own ID Permit Tel No. 5. Press the Enter key. Permit Tel No.: #1:1111 6.

  • Page 111: Registering Permit Ids

    (3) Registering Permit IDs * You can register up to 5 numbers as Permit IDs in this fax. * If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. JUL-08-2001 12:00 Set Document 1.

  • Page 112: Modifying And Deleting Permit Ids

    Section 4 Other Features of this Fax (4) Modifying and Deleting Permit IDs * If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. 1. Perform steps 1 - 5 of “(3) Registering Permit IDs”, page 4-37. Permit ID No.: #1:1010 2.

  • Page 113: Turning Password Check Reception On/Off

    6. Press the Enter key. The setting for Password Check Transmission is complete. Password Check Comm.: Send Receive :Off 7. Use the cursor up or the cursor down key to select “End”. Password Check Comm.: Send Receive :Off 8. Press the Enter key. The message display will return to the “Set Fax”...

  • Page 114: Encrypted Communication

    Section 4 Other Features of this Fax Encrypted Communication Encrypted Communication involves the encryption of documents prior to their transmission. In this way, third parties are prevented from seeing the actual documents even if they should be able to access the transmission itself. Those documents are then decrypted and printed out in their original form only after receipt by the receiving party, making this function extremely beneficial for sending strictly confidential...
  • Page 115 7. Use the one-touch keys to create the desired 16-character Encryption Key. Encry. Key:676F4AF0676E89B2 16 Digits Required Enter Encryption Key 1 Creating an Encryption Key Each Encryption Key contains 16 characters that can include any combination of the numerals 0 - 9 and the letters A - F. Entry is carried out with the one-touch keys.

  • Page 116: Deleting Encryption Keys

    Section 4 Other Features of this Fax (2) Deleting Encryption Keys * If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. JUL-08-2001 12:00 Set Document 1.

  • Page 117: Modifying And Deleting Encryption Boxes

    6. Enter the number that you want to use as the Encryption Box number. * Each Encryption Box number is a 4-digit number from “0000” to “9999”. * If you want to reset the displayed number to “0000”, simply press the Stop/Clear key.

  • Page 118: Required Operation (Transmitting Party)

    Section 4 Other Features of this Fax > Deleting the box 1 Press the Stop/Clear key. Box. ID : Delete Enter Box ID 2 Enter the 4-digit Box ID that corresponds to that box. Box. ID :3446 Delete Enter Box ID 4.

  • Page 119: Required Operation (Receiving Party)

    (6) Required Operation (Receiving party) Perform the following procedure to receive and print out documents under Encrypted Communication. * F-Code Based Communication is not available for use with Encrypted Communications. * If you want to cancel the procedure part way through, press the Reset key.

  • Page 120: Printing Out An Encryption Key List

    Section 4 Other Features of this Fax 5. Press the Enter key. * If you registered “0000” as the Box ID, the documents will be automatically printed out at this point; the procedure from step 6 will not be necessary. * If there are no documents in the selected Encryption Box, an error message will appear in the message display and then the operation panel will return to the initial mode settings.

  • Page 121: Printing Out An Encryption Box List

    (9) Printing Out an Encryption Box List Print out this list in order to check the information in each Encryption Box as well as data regarding the existence of documents in each respective box. * If there are no Encryption Boxes registered in this fax, an Encryption Box List will not be printed out.

  • Page 122: Restricted Access

    Section 4 Other Features of this Fax Restricted Access By allowing certain communication and operation only upon entry of one of the viable access codes, use of this fax – such as the number of communications initiated – can be effectively scrutinized for up to 50 individual departments by printing out the corresponding report.

  • Page 123: Entering Your Access Code

    (3) Entering Your Access Code * It is necessary to register your access code – or the desired management password – in advance. (Refer to “Registering the Management Password”, page 6-12.) 1. Use the keypad to enter your access code or the registered management password (both 4 digits).
  • Page 124 Section 4 Other Features of this Fax 3. Press the Enter key. Program Fax Parameter: Own Name 4. Use the cursor up or the cursor down key to select “Access Code”. Program Fax Parameter: Remote Test ID:0000 Date & Time Access Code 5.

  • Page 125: Changing A Department Name

    (6) Changing a Department Name Perform the following procedure when you want to change a registered department name. * You will need to enter the registered management password when you want to change a department name. (Refer to “Registering the Management Password”, page 6-12.) * If you want to cancel the procedure part way through, press the Reset key.

  • Page 126: Turning Restricted Access On/Off

    Section 4 Other Features of this Fax (8) Turning Restricted Access ON/OFF Perform the following procedure when you want to turn Restricted Access ON or OFF. * You will need to enter the registered management password when you want to turn Restricted Access ON or OFF. (Refer to “Registering the Management Password”, page 6-12.) * If you want to cancel the procedure part way through, press the Reset key.

  • Page 127: Printing Out A Department List

    5. Use the cursor up or the cursor down key to select the department for which you want to print out a Restricted Access Report. Restr. Access Report: All Departments *#01:1463:JKL-G #02:0258:LPG-D > If you want to print out a report for only a certain number of departments, select only those departments desired.
  • Page 128 Section 4 Other Features of this Fax 6. Press the Enter key. Enter Your Password 7. Use the keypad to enter the currently registered management password (4 digits). A Department List will be printed out. * If you enter the wrong password, an error message will be displayed.

  • Page 129: Managing Information About Your Fax Communications

    Section Managing Information About Your Fax Communications...

  • Page 130: Communication Result Display

    Section 5 Managing Information About Your Fax Communications Communication Result Display You can use the message display to check certain information regarding the 10 most recent fax transmissions and/or receptions. The communication result display lets you check the document number, date and time, destination name, number of pages, type of communication and the result of your communication.

  • Page 131: Printing The Management Reports/Lists

    Printing the Management Reports/Lists The results of your fax communications as well as certain fax-related settings in this machine can be checked whenever you want by printing out different management reports. The following procedures explain how to print out the Activity Report, Confirmation Report and User Setting List.

  • Page 132: User Setting List

    Section 5 Managing Information About Your Fax Communications (3) User Setting List Print out this list in order to check the settings made (type of phone line, etc.) and other registered information (self-station name, etc.) in this fax. * If you want to cancel the procedure part way through, press the Reset key.

  • Page 133: Various Settings And Registration In This Fax

    Section Various Settings and Registration in this Fax...

  • Page 134: Turning Report Print Out On/Off

    Section 6 Various Settings and Registration in this Fax Turning Report Print Out ON/OFF Five different reports can be printed out for checking such points as whether a transmission or reception was accomplished correctly or not. You can also have each of these reports printed out automatically or turn OFF automatic print out of each report.

  • Page 135: Turning The Bulletin Board On/Off

    Turning the Bulletin Board ON/OFF If the Bulletin Board function is turned ON, you only need to enter documents into memory once and they will be available for transmission to any number of receiving parties upon receipt of their polling request. To use the Bulletin Board function, it is necessary to turn it ON in advance.

  • Page 136: Setting The Number Of Rings (Tad Reception)

    Section 6 Various Settings and Registration in this Fax Setting the Number of Rings (TAD Reception) If a separately purchased telephone with answering machine capabilities is connected to this fax machine and TAD reception is turned ON – but the answering machine capabilities of the telephone are turned OFF –...

  • Page 137: Making Volume Settings

    Making Volume Settings The volume of the alarm, the monitor and the speaker can be adjusted here, or you can make the alarm inaudible. <Alarm Buzzer Volume> Sets the volume of the alarm that sounds in the event of a communications error or when you press an incorrect key on the operation panel.

  • Page 138: Setting The Document Size For Scanning From The Document Feeder

    Section 6 Various Settings and Registration in this Fax Setting the Document Size for Scanning from the Document Feeder Select here whether documents that are set in the DF will be scanned as 8 " x 11" or other such standard size paper, or as long documents (in the direction of the paper feed).

  • Page 139: Turning Reception Date & Time Print Out On/Off

    Turning Reception Date & Time Print Out ON/OFF Select here whether or not you want information - such as the time of the reception, information related to the transmitting party and the number of pages transmitted - to be printed out at the top edge of received documents.

  • Page 140: Turning 2 In 1 Reception On/Off

    Section 6 Various Settings and Registration in this Fax 3. Press the Enter key. PaperFeed Sel.: *Auto Selection Fix Size Fix Cassette 4. Use the cursor up or the cursor down key to select the desired paper feed mode. * The asterisk ( v ) in the message display indicates the current setting.

  • Page 141: Turning Duplex Reception On/Off (Only Ayailable In Duplex Copiers)

    Turning Duplex Reception ON/OFF (only available in duplex copiers) With the Duplex Reception function, it is possible to print onto the back side of received faxes. To use the Duplex Reception function, it is necessary to turn it ON in advance. * If you want to cancel the procedure part way through, press the Reset key.

  • Page 142: Setting The Default Transmission Mode

    Section 6 Various Settings and Registration in this Fax Setting the Default Transmission Mode You can select which transmission mode, Memory Transmission or Direct Feed Transmission, will be the default setting in this fax. * If you want to cancel the procedure part way through, press the Reset key.

  • Page 143: Registering The Remote Test Id

    Registering the Remote Test ID If you have entered into a contract with an authorized service center for their Remote Diagnosis service, it is necessary to register in advance the Remote Test ID that they designate for you. * A previously registered Remote Test ID can also be modified by performing the following procedure.

  • Page 144: Registering The Management Password

    Section 6 Various Settings and Registration in this Fax Registering the Management Password In order to manage each department’s use of this fax in the Fax Operation mode – and enhance security during Encrypted Communication as well – it is necessary to enter the registered management password in those cases noted in 1 and 2 below.
  • Page 145 8. Use the keypad to enter the new management password (4 digits). * The management password is a 4-digit number that can include any combination of the numerals 0 - 9. Password(New):2864 4 Digits Enter New Password 9. Press the Enter key. Registration of the new management password is complete.
  • Page 146 Section 6 Various Settings and Registration in this Fax 6-14...

  • Page 147: Section 7 Optional Equipment

    Section Optional Equipment...

  • Page 148: Adding Additional Memory

    Section 7 Optional Equipment Adding Additional Memory By adding additional memory in the fax machine, 4 MB of the resulting total of 8 MB can be used for bitmapping and you will then be able to transmit and receive documents using the Ultra Fine resolution mode.

  • Page 149: Section 8 Reference Information

    Section Reference Information...

  • Page 150: Specifications

    Section 8 Reference Information Specifications Type...Optional Fax Kit Compatibility ...Group 3 Line Requirement...Subscription telephone line Transmission Speed...Within 3 seconds (33600 bps, JBIG, ITU-T #1 chart) Modem Speed...33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/ Data Compression ...JBIG/MMR/MR/MH Error Correction ...ECM Maximum Document Dimensions ...Width: 11" Length: 63" Automatic Document Feeder Capacity ...Max.

  • Page 151: Menu Flow Charts

    Menu Flow Charts The following charts represent the flow of the message display when the various “function” keys are pressed on the operation panel. Refer to this chart as a reference when operating the fax. Register Key Abbreviated Numbers One-Touch Keys Program Keys Group Dial Keys Chain Dial Keys...
  • Page 152 Section 8 Reference Information Print Reports Key Information Key Polling Key Confidential Key Activity Report Restricted Access Report *2 Confirmation Report User Setting List F-Code Box Lists Encryption Box List Speed Dial Lists Transmission Result Display Reception Result Display Editing a Communication in Memory Polling Transmission Polling Reception Entering Documents into an F-Code Based Confidential Box...
  • Page 153 Broadcast Key Broadcast Transmission Duplex Tx. Key Transmission of Duplex (2-Sided) Documents Delayed Tx. Key Designating the Start Time for a Communication That Uses the Timer TAD/Auto Rx. Switching between the TAD, Manual Fax Reception and Auto Fax Reception Modes [MESSAGE TEL./MANUAL RX.] Memory Tx.

  • Page 154: Paper Size And Priority Feed Chart

    Section 8 Reference Information Paper Size and Priority Feed Chart If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the fax will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case. Order of Selection <Notes for this Chart>...

  • Page 155: Error Code Tables

    Error Code Tables When a communications error occurs, one of the following error codes will be printed out on the corresponding Transmission Report or Reception report as well as the Activity report. Refer to the following tables for a more detailed explanation of the error. * If an error occurs during V34 communication, the “U”...
  • Page 156 Section 8 Reference Information Section 8 Reference Information CODE A communication error occurred during transmission at high transmission speed. The destination party’s fax may not have the corresponding high speed reception capabilities. If the destination party’s fax number was dialled using an abbreviated U01721 number or one-touch key, change the transmission speed registered for that number to a lower setting and perform transmission procedures again.
  • Page 157 CODE The transmitting party’s fax is one of our models and an F-Code Based Bulletin Board Reception was attempted in order to U03600 receive documents from that party’s F-Code Box, but was unsuccessful because the F-Code password that you entered did not match the one registered in the transmitting party’s fax.
  • Page 158 Section 8 Reference Information CODE Communication was attempted but, but was unsuccessful because the other party’s fax does not match the communication U09000 protocol in use (the other party is using a G2 facsimile). An F-Code Based Relay Broadcast Transmission command was received, but all the data to be transmitted was not received because the memory in your fax machine has become full.

  • Page 159: Fcc Part 68 Requirements

    7. If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: KYOCERA MITA AMERICA, INC. 225 Sand Road, P.O.Box 40008 Fairfield, New Jersey 07004-0008 U.S.A. (973) 808-8444 If the equipment is causing harm to the telephone network,the telephone company may request that you disconnect the equipment until the problem is resolved.

  • Page 160: Important Safety Instructions

    IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.
  • Page 161 CANADIAN IC REQUIREMENTS "NOTICE: This equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). This is confirmed by marking the equipment with the Industry Canada certification number. The Department does not guarantee the equipment will operate to the user's satisfaction.
  • Page 162 This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
  • Page 163 This machine has passed all quality controls and final inspection.
  • Page 164 2001. 9 3C280020A...

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