Creating A Data Backup; Data Backup From The Software Interface; Data Backup To A Usb Flash Drive - Icon Time Systems TOTALPASS Small Business Premium User Manual

Creating a Data Backup

It is important to make a backup (copy) of your employee time clock data periodically. Use this
backup to restore your data in case of any data loss. We recommend creating a backup of your
time clock data each pay period and prior to performing any updates to your time clock.

Data Backup from the Software Interface

Follow the instructions below to create a backup of your time clock's data:
1. To create a backup file, select Files | Create Backup.
2. Click Submit to create a backup in the Save to Backup File screen. Click Save.
3. A file name is automatically assigned for you. The file name includes the current date
for easy reference.
Example:
4. If you prefer a different file name, enter the name in the File name field.
5. Browse to the directory where you would like to save the file.
6. Click Save.
7. After the download is complete, click Close.

Data Backup to a USB Flash Drive

Creating a backup of your data can be simplified even further by saving your backup to a USB
flash drive. A flash drive is a portable device that you can purchase at any computer store.
Follow the directions below to create a backup of your time clock data using a USB flash drive.
1. Plug the USB flash drive into the bottom of the time clock.
2. Enter into Supervisor Mode:
Press on the time clock.
•
Enter your security code - the default security code is "00 00 00".
•
3. Press Up or Down until the DOWNLOAD BACKUP option displays.
4. Press ENTER.
The clock will display Backing up data and then Backup complete.
Note: The backup file saved on the USB flash drive is called backup.db. This file can be renamed and
transferred to a folder on your main computer.
A typical file name might be icon-2014-08-15.db.
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