Icon Time Systems TOTALPASS Small Business Premium User Manual page 4

Employee Information ................................................................................................................................. 31
Employee Settings ........................................................................................................................................ 31
Lunch Time Deduction ................................................................................................................................ 32
Web Punch Time Clock Settings ............................................................................................................. 33
Create Payroll Export File ..................................................................................................................................................... 35
Accrual Settings (Upgrade Required) .................................................................................................... 35
Delete Employee's Punches ...................................................................................................................... 35
Chapter 4: Clocking In and Out ....................................................................................... 36
Time Clock Keypad Functions ............................................................................................................................................ 36
Punching In and Out .............................................................................................................................................................. 37
Proximity Badge Entry ................................................................................................................................. 37
Create Payroll Export File ..................................................................................................................................................... 37
Web Punch Time Clock Entry.................................................................................................................... 37
Create Payroll Export File ..................................................................................................................................................... 37
Tracking Paid Breaks .............................................................................................................................................................. 37
Department Change (Punch In and Transfer)............................................................................................................... 38
Entering Tips, Job Numbers or Piece Counts ............................................................................................................... 39
Collecting Employee Inputs on an In Punch ....................................................................................... 39
Collecting Employee Inputs on an Out Punch ................................................................................... 39
Chapter 5: Departments and Supervisors ...................................................................... 41
Departments ............................................................................................................................................................................. 41
Customize Your Departments .................................................................................................................. 41
Assigning/Changing Departments ......................................................................................................... 42
Supervisors ................................................................................................................................................................................ 43
Setting Supervisor Permissions ................................................................................................................ 43
Assigning Employees to a Supervisor ................................................................................................... 43
Supervisor Login ...................................................................................................................................................................... 44
Chapter 6: Generating Reports ........................................................................................ 46
Reports Overview .................................................................................................................................................................... 46
Adding a Punch ............................................................................................................................................. 46
Adding Non-Work Hours (Holiday and Non-Worked) ................................................................... 47
Editing a Punch .............................................................................................................................................. 48
Viewing Additional Reporting Details ................................................................................................... 49
Using the Attendance Report ............................................................................................................................................. 51
Using the Timecard Report ................................................................................................................................................. 51
Using the Individual Timecard Report............................................................................................................................. 52
Using the Department Report ............................................................................................................................................ 52
Using the Timecards by Department Report ................................................................................................................ 53
Creating Custom Reports ..................................................................................................................................................... 53
Generating Reports on Custom Field Values - Labor Distribution ...................................................................... 54
Step 1: Set Up the Custom Field Title and Assignment .................................................................. 54
Step 2: Assign the Custom Field Value to the Employee ............................................................... 55
Step 3: Generate the Custom Report Using Create Report .......................................................... 55
Chapter 7: Sending to Payroll ......................................................................................... 56
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