Accounting; Overview; Creating/Viewing User Accounts - Xerox 4112 System Administration Manual

Accounting and Authentication/Security Settings

Accounting

Accounting is a security feature that is designed to prevent unauthorized use of the machine.

Overview

The accounting feature allows you to:
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Note
When used with Accounting, the Authentication/Security Settings features provide additional
security options.
The type of information that users are prompted to enter when accessing machine features
depends on the Accounting and Authentication settings.
When the Login Setup/Auditron Administration feature is enabled, each user of the machine
must enter a UserID and password, thus providing administrative control and for the machine.

Creating/Viewing User Accounts

Creating user accounts allows you to register user account information, such as User IDs, user
names, and passcodes, and to impose restrictions:
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A maximum of 1000 users can be registered.
Note
User IDs, and user names must be registered in Accounting before you can register users for
Authentication
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Restrict local or remote access to some or all of the Print, Copy and Scan features. You may
want certain departments or individuals to have access locally or remotely to only certain
machine features.
Prevent unauthorized users from using the machine. Only users with a valid User ID can
access the machine. This allows you to determine which individuals are allowed to access
the machine.
Track the number of copies, scanned pages and printed pages for any user account. This
can be useful when machine expenses are shared among various departments. As an
example, the human resources and maintenance departments can each be invoiced
separately for their machine usage.
Impose restrictions on individual accounts, such as limiting the number of copy, scan, and
prints jobs that are allowed a user. As an example, you can allow the maintenance
department to have unlimited access the copy and print features, but limit scanning.
On the number of copy, scan and print pages allowed each user using the Accounting
menu:.
On the Services pathways allowed using the Authentication/Security Settings menu.
System Administration Guide
Xerox 4112/4127 Copier/Printer