Xerox 4112 Instruction Manual
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Xerox 4112 Instruction Manual

Xerox 4112 Instruction Manual

Copier/printer backup/restore/migrate tools
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Version 1.0
June 2009
®
Xerox
4112™/4127™
Copier/Printer
Backup/restore/migrate tools

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Summary of Contents for Xerox 4112

  • Page 1 Version 1.0 June 2009 ® Xerox 4112™/4127™ Copier/Printer Backup/restore/migrate tools...
  • Page 2 © 2009 Xerox Corporation. All rights reserved. Xerox, the sphere of connectivity design, and 4112/4127 are trademarks of Xerox Corporation in the United States and/or other countries. Microsoft, MS-DOS, Windows, Microsoft Network, and Windows Server are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.

  • Page 3: Table Of Contents

    Restore backed-up files to machine ..... . . 7-1 Restore backed-up mailboxes/folders to the machine ..... . . 7-2 Xerox 4112/4127 Copier/Printer Backup/restore/migrate tools...
  • Page 4 Table of contents Xerox 4112/4127 Copier/Printer Backup/restore/migrate tools...

  • Page 5: Introduction

    Introduction Overview Backup and restore Note If your machine software level is version 2.0, the documents are stored on the machine in the Mailbox. If your machine software level is version 3.0, the documents are stored on the machine in the Folder. The terms “Mailbox” and “Folder” are used synonymously to express the same thing.

  • Page 6: When To Use Both Applications

    The machine cannot be used while making backups. • When using the backup documents on any 4112/4127 Copier/Printer, ensure that all the settings on the machine along with the paper tray settings are exactly the same as when the backup documents were saved to your computer.

  • Page 7: Machine Setup

    Machine setup Prerequisites Before you can use either the Backup Tool for restore document or the Migration Tool applications, you must ensure that the following prerequisites are met: • Obtain and record the client’s computer IP address • Obtain and record the machine’s IP address/DNS host name •...

  • Page 8: Obtain Machine Information

    Machine setup Xerox 4112/4127 Copier/Printer 4. From Local Area Connections, select the Support tab; your computer’s IP address is listed there. 5. Record the computer’s IP address; this will be used later in this chapter. 6. Close the Local Area Connections Status window. Close the Network Connections and Control Panel windows, if applicable.

  • Page 9: Machines Using Dhcp

    Xerox 4112/4127 Copier/Printer Machine setup Machines using DHCP Obtain your machine’s DNS host name by performing the following steps: 1. Press the Log In/Out button. Log In/Out button 2. Enter the System Administrator ID with the numeric keypad, and select Enter.

  • Page 10: Enable Machine Settings

    Machine setup Xerox 4112/4127 Copier/Printer Select System Settings > Connectivity and Network Setup > Machine’s E-mail Address/Host Name. 5. From the Machine’s E-mail Address/Host Name screen, record the machine’s Host Name. 6. Select Close. 7. Press the Log In/Out button on the Control Panel.

  • Page 11: Register Client's Ip Address On The Machine

    Xerox 4112/4127 Copier/Printer Machine setup Register client’s IP address on the machine 1. Press the Log In/Out button. 2. Enter the System Administrator ID with the numeric keypad, and select Enter. Note The default Login ID is 11111. When using the Authentication feature, a password is required.
  • Page 12 Machine setup Xerox 4112/4127 Copier/Printer Backup/restore/migrate tools...

  • Page 13: Retrieve Documents

    Retrieve documents • Documents that are scanned on the machine and saved to a mailbox/folder will be lost during a software upgrade. To prevent the loss of the (Scan to Mailbox/Folder) documents, you can save them to a client’s computer before a machine upgrade. After the machine upgrade is completed, you can then resubmit the saved documents to the machine’s mailbox/folder.

  • Page 14: Import Documents From The Machine To Your Computer

    Retrieve documents Xerox 4112/4127 Copier/Printer Import documents from the machine to your computer 1. Start up the computer and open a web browser. 2. Enter the machine’s IP address or internet address in the browser address field and then press the Enter key; refer to the following example.
  • Page 15 Xerox 4112/4127 Copier/Printer Retrieve documents 5. Click on a specific mailbox/folder that contains the files you want to import to your computer. Note If a passcode is set for that mailbox/folder, enter the passcode in the Passcode field. 6. Place a checkmark in the box to the left of the desired file (that you want to import).
  • Page 16 Retrieve documents Xerox 4112/4127 Copier/Printer 7. Click the Retrieve button. 8. Click Save this link. 9. Save the file to the desired location on your computer’s hard drive. 10. Repeat Steps 3 - 9 for any remaining, desired mailboxes/folders that you want to retrieve/ import to your computer.

  • Page 17: Software Installation

    The Backup Tool for restored document software resides on a CD-ROM that came with your machine. If you do not have or cannot find this CD, go to www.xerox.com to download it or contact your local Xerox Representative. Overview The CD contains the software for installing the application and two other important files: •...

  • Page 18: Downloaded Winzip File

    Downloaded WinZip file If the WinZip file is downloaded from the www.xerox.com to your computer, perform the following steps prior to installing the application: 1. From Start > My Computer, browse to the folder containing the downloaded WinZip file.
  • Page 19 Xerox 4112/4127 Copier/Printer Software installation 6. After the files are extracted to the desired location, close the WinZip file. 7. Browse to the folder containing the extracted WinZip files. 8. Open the 1033 folder. 9. Continue the installation process either double-clicking on the setup.exe file or by selecting File >...
  • Page 20 Software installation Xerox 4112/4127 Copier/Printer 12. Select Next again. 13. Select the Install button. As the software is installing, the following screen is displayed: Backup/restore/migrate tools...

  • Page 21: Cd-Rom

    Xerox 4112/4127 Copier/Printer Software installation 14. On the final screen, select Finish. 15. The Backup Tool for restored document application launches and opens this window: Enter the password, and click OK. The default password is x-admin CD-ROM 1. Insert the CD into your CD-ROM drive: The CD automatically launches and opens the Setup window.
  • Page 22 Software installation Xerox 4112/4127 Copier/Printer 2. From the Setup window, click the Next button. 3. Select Agree and click the Next button to continue. 4. Select Next again. Backup/restore/migrate tools...
  • Page 23 Xerox 4112/4127 Copier/Printer Software installation 5. Select the Install button. As the software is installing, the following screen is displayed: 6. On the final screen, select Finish. Backup/restore/migrate tools...

  • Page 24: Migration Tool Installation

    Migration Tool installation The Migration Tool for Restored Document software can be downloaded as a WinZip file by going to www.xerox.com or by contacting your local Xerox Representative. Operating Environment The Migration Tool for Restored Document is compatible with most Microsoft Windows Operating Systems (OS).
  • Page 25 Xerox 4112/4127 Copier/Printer Software installation 9. Click the Yes button on the Migration Tool for Restored Document installation window. 10. Select a folder location by clicking the Browse button or by typing a folder location for the software. 11. Click the OK button to continue.
  • Page 26 Software installation Xerox 4112/4127 Copier/Printer 4-10 Backup/restore/migrate tools...

  • Page 27: Backup Tool For Restored Document

    Backup Tool for restored document The User Interface (UI) screens shown in this document may or may not reflect the screens displayed on your system or on your personal computer. The UI screens vary from system to system, computer to computer, and from marketplace to marketplace. Therefore, the UI screens in this document show examples of the type of screens that may be seen on your particular system/computer.

  • Page 28: Add A Machine To The Application Service

    Backup Tool for restored document Xerox 4112/4127 Copier/Printer 3. The application opens to the main screen. Add a machine to the application service Follow the steps below to register the machine’s IP address or DNS host name on your computer via the Back-Up Tool for restored document application.
  • Page 29 Xerox 4112/4127 Copier/Printer Backup Tool for restored document 2. Select the Device Type from the pull-down menu. 3. Enter an IP v4 Address, IP v6 Address or Host Name, and click OK. 4. Click OK. Backup/restore/migrate tools...

  • Page 30: Import Mailbox/Folder Information From The Machine

    Backup Tool for restored document Xerox 4112/4127 Copier/Printer Import mailbox/folder information from the machine Follow the steps below to import the information from the mailboxes/folders and documents stored on the machine onto your computer via the Back-Up Tool for restored document application.
  • Page 31 Xerox 4112/4127 Copier/Printer Backup Tool for restored document 4. Right-click on Mailbox List and select Retrieve Mailbox Document Information. 5. Click OK. 6. After the import is complete, click OK. Backup/restore/migrate tools...

  • Page 32: Copy (Backup) The Mailboxes/Folders Onto Your Computer

    Backup Tool for restored document Xerox 4112/4127 Copier/Printer Copy (backup) the mailboxes/folders onto your computer The machine cannot be used while making backups. 1. Right-click on a mailbox, and select Backup Mailbox documents. Note If you select the Mailbox List and then Backup Mailbox documents, you can back up all the files in the list.
  • Page 33 Xerox 4112/4127 Copier/Printer Backup Tool for restored document 3. After the backup is complete, click Close. 4. To confirm that the mailbox was copied and saved, click on the plus sign to the left of the Backup File List; the saved mailbox is displayed.

  • Page 34: Save The Backup Onto Your Computer

    3. After the processing is complete, click OK. The files are saved to your computer and be restored when required. 4. Your machine is now ready for its software upgrade. Have the Xerox service representative install the new software onto your machine.

  • Page 35: Read (View/Edit) The Saved Mailboxes/Folders On Your Computer

    Xerox 4112/4127 Copier/Printer Backup Tool for restored document Read (view/edit) the saved mailboxes/ folders on your computer 1. From the Backup File List, right-click on a mailbox, and select Import Backup Files. Note • If the Version of Document Attributes value is 10.0.0, the files that were backed up/ saved from the machine (to the clien’ts computer) reflects the machine’s system...

  • Page 36: Password Information

    Backup Tool for restored document Xerox 4112/4127 Copier/Printer 3. After the processing is complete, click OK. Password information The Back-Up Tool for restored document requires the system administrator ID and password when communicating with the machine. Initially, the application is configured with factory default ID and password.
  • Page 37 Xerox 4112/4127 Copier/Printer Backup Tool for restored document 2. Enter the system administrator’s ID in System Administrator ID. 3. Enter the password in Password and Confirm Password. 4. Click OK. Backup/restore/migrate tools 5-11...
  • Page 38 Backup Tool for restored document Xerox 4112/4127 Copier/Printer 5-12 Backup/restore/migrate tools...

  • Page 39: Migration Tool

    Migration Tool Do not complete the instructions in this chapter until the machine’s software has been upgraded by the Xerox representative. Launch/open the application The User Interface (UI) screens shown in this document may or may not reflect the screens displayed on your system or on your personal computer.
  • Page 40 Migration Tool Xerox 4112/4127 Copier/Printer 2. Launch the Migration Tool application by double-clicking on the boxconv.exe file or by selecting File > Open. The Migration Tool for Restored Document dialog box opens. 3. In the Migration Tool dialog box, either type or Browse to the folder containing the mailbox backup file.

  • Page 41: Restore Backed-Up Files To Machine

    Restore backed-up files to machine When the mailboxes/folders were backed up, the following settings were not backed up and thereby lost: • Mailbox/Folder Passwords • Access restrictions (Target Operations): Always (All Operations): Requires a password for: • – Scanning and saving documents to the mailbox/folder –...

  • Page 42: Restore Backed-Up Mailboxes/Folders To The Machine

    Restore backed-up files to machine Xerox 4112/4127 Copier/Printer Restore backed-up mailboxes/folders to the machine Each mailbox/folder owner must reprogram their mailbox/folder and document contents with the appropriate settings. 1. From the Backup File List right-click on a mailbox, and select Restore Backup Files.
  • Page 43 Xerox 4112/4127 Copier/Printer Restore backed-up files to machine Note If the entire Backup File List is selected, the following dialog box opens: Setup New Mailbox in the Device: Check this box when there is currently no mailbox/folder with the same name residing on the machine. If this item remains unchecked, a new mailbox/ folder will not be created on the machine.
  • Page 44 Restore backed-up files to machine Xerox 4112/4127 Copier/Printer Backup/restore/migrate tools...

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