10. Document Server; Storing Data - Ricoh Pro C7200S Operator's Manual

10. Document Server

This chapter describes what you can do using the machine's Copy function. It also describes how to
store documents in the Document Server of the machine and how to print or manage the stored files.

Storing Data

This section describes the procedure for storing documents on the Document Server.
• A document accessed with a correct password remains selected even after operations are
complete, and it can be accessed by other users. After the operation, be sure to press [Reset] to
cancel the document selection.
• The user name registered to a stored document in the Document Server is to identify the document
creator and type. It is not to protect confidential documents from others.
• When scanning by the scanner, make sure that all other operations are ended.
File Name
A file name such as "COPY0001" and "COPY0002" is automatically attached to the scanned
document. You can change the file name.
User Name
You can register a user name to identify the user or user group that stored the documents. To assign
it, select the user name registered in the Address Book, or enter the name directly. Depending on
the security setting, [Access Privileges] may appear instead of [User Name].
For details about the Address Book, see "Registering Addresses and Users", Device Management.
Password
To prevent unauthorized printing, you can specify a password for any stored document. A
protected document can only be accessed if its password is entered. If a password is specified for
the documents, the lock icon appears on the left side of the file name.
1. Press [Home] ( ) at the bottom of the screen in the center.
2. Press the [Document Server] icon.
3. Press [To Scanning Screen].
4. Press [Target Folder to Store].
5. Specify a folder in which to store the document, and then press [OK].
6. Press [User Name].
7. Specify a user name, and then press [OK].
The user names shown are names that were registered in the Address Book. To specify a name not
shown in the screen, press [Manual Entry], and then enter a user name.
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