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Table of Contents

Troubleshooting

   Also See for Canon MF8580Cdw

   Related Manuals for Canon MF8580Cdw

   Summary of Contents for Canon MF8580Cdw

  • Page 1 Downloaded from ManualsPrinter.com Manuals...
  • Page 2: Table Of Contents

    Registering Default Paper Settings for the Manual Feed Slot Registering a Custom Paper Size Using the Operation Panel Entering Text Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Registering Destinations in the Address Book Downloaded from ManualsPrinter.com Manuals...
  • Page 3 Canceling Sending Faxes Various Fax Settings Adjusting Resolution Adjusting Density Adjusting Sharpness Scanning 2-Sided Documents (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Specifying Destinations for Faxes Specifying with Numeric Keys (Fax) Specifying from Address Book (Fax) Specifying Previously Used Destinations (Fax)
  • Page 4 Selecting Document Type Saving Toner Combining and Printing Multiple Documents Configuring Printer Settings on the Machine Printing a Document Secured by a PIN (Secure Print) (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Preparing for Using Secure Print Printing via Secure Print...
  • Page 5 Configuring Printing Protocols and WSD Functions Configuring Printer Ports Setting Up Print Server Configuring the Machine for Scanning to E-mail or Shared Folders (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Configuring the Machine for Scanning to E-mail Configuring Basic E-mail Settings Configuring Advanced E-mail Settings Downloaded from ManualsPrinter.com Manuals...
  • Page 6 Specifying MAC Addresses for Firewall Rules Changing Port Numbers Setting a Proxy Restricting the Machine's Functions Restricting Access to Address Book and Sending Functions (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Setting a PIN for Address Book Limiting Available Destinations...
  • Page 7 Saving/Loading Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Saving/Loading Settings Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Setting Menu List Network Settings Preferences Timer Settings Common Settings Copy Settings Fax Settings (MF8580Cdw / MF8550Cdn / MF8280Cw Only)
  • Page 8 Fax Specifications (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Scanner Specifications Printer Specifications Specifications for E-mail Sending (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Specifications for Scanning to Shared Folders (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Using e-Manual Installing e-Manual Uninstalling e-Manual...
  • Page 9: Important Safety Instructions

    Do not perform any operations not described in this manual. Canon will not be responsible for any damages resulting from use not described in this manual, improper use, or repair/changes not performed by Canon or a third party authorized by Canon.
  • Page 10: Installation

    If any foreign substance falls into this machine, unplug the power plug from the AC power outlet and contact your local authorized Canon dealer. Do not install in the following locations The machine may drop or fall, resulting in injury.
  • Page 11 When the machine is moved from a cool or dry location to a hot or humid location When using wireless LAN (MF8580Cdw / MF8280Cw only) Set the machine at a distance of 50 m or less from the wireless LAN router.
  • Page 12: Power Supply

    0ALJ-002 Power Supply This machine is compatible with voltages of 220 to 240 V, and electrical frequency of 50/60 Hz. Use only a power supply that meets the specified voltage requirements. Failure to do so may result in a fire or electrical shock. Do not use power cords other than the one provided, as this may result in a fire or electrical shock.
  • Page 13: Handling

    Immediately unplug the power plug from the AC power outlet and contact an authorized Canon dealer if the machine makes an unusual noise, emits an unusual smell, or emits smoke or excessive heat. Continued use may result in a fire or electrical shock.
  • Page 14 This machine is classified as a Class 1 Laser Product under IEC 60825-1: 2007, EN60825-1: 2007. The laser beam can be harmful to the human body. The laser beam is confined in the laser scanner unit by a cover, so there is no danger of the laser beam escaping during normal machine operation.
  • Page 15: Maintenance And Inspections

    0ALJ-004 Maintenance and Inspections Clean this machine periodically. If dust accumulates, the machine may not operate properly. When cleaning, be sure to observe the following. If a problem occurs during operation, see Troubleshooting. If the problem cannot be resolved or you feel the machine requires an inspection, see When a Problem Cannot Be Solved.
  • Page 16: Consumables

    0ALJ-005 Consumables Do not dispose of used toner cartridges in open flames. Also, do not store toner cartridges or paper in a location exposed to open flames. This may cause the toner to ignite, and result in burns or fire. If you accidentally spill or scatter toner, carefully wipe up the loose toner with a damp, soft cloth and avoid inhaling any toner dust.
  • Page 17 Please be aware that there are counterfeit Canon toner cartridges in the marketplace. Use of counterfeit toner cartridge may result in poor print quality or machine performance. Canon is not responsible for any malfunction, accident or damage caused by the use of counterfeit toner cartridge.
  • Page 18: Setting Up The Machine

    Removing Packing Materials Step 3 Preparing Toner Cartridges Step 4 Loading Paper Step 5 Installing the Handset (Optional) (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Step 6 Connecting the Power Cord Step 7 Turning ON the Power and Configuring Initial Settings Step 8 Connecting to a Computer Downloaded from ManualsPrinter.com Manuals...
  • Page 19 Step 9 Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 20: Checking Supplied Accessories

    0ALJ-007 Checking Supplied Accessories If an item is missing or damaged, contact our Canon Authorized Service Facilities or the Canon Customer Care Center. The machine Toner cartridge(s) Power cord Getting Started Shortcut key label MF8580Cdw / MF8550Cdn / MF8540Cdn Only...
  • Page 21 ISO [International Organization for Standardization]) when printing A4 size paper with the default print density setting. MF8580Cdw / MF8550Cdn / MF8540Cdn Canon Genuine Toner Cartridge Average yield of toner cartridge...
  • Page 22 NOTE Depending on the operating system you are using, some functions may not be usable. The newest software is posted on the Canon web site. Please verify the operating environment etc. and download the appropriate software if required. Manuals Included with the Machine The manuals listed below are included with the machine.
  • Page 23: Removing Packing Materials

    The box and packing materials included at the time of purchase will be needed when transporting the machine for relocation or maintenance. When installing the optional paper drawer (MF8580Cdw / MF8550Cdn / MF8540Cdn only) Install the optional paper drawer (Drawer 2) before moving the machine. For details on how to install the paper drawer, see the installation manual included with the optional paper drawer.
  • Page 24 MF8580Cdw / MF8550Cdn / MF8540Cdn MF8280Cw / MF8230Cn Fully open the rear cover. MF8580Cdw / MF8550Cdn / MF8540Cdn MF8280Cw / MF8230Cn Remove the tape and packing materials. MF8580Cdw / MF8550Cdn / MF8540Cdn MF8280Cw / MF8230Cn Downloaded from ManualsPrinter.com Manuals...
  • Page 25 Open the feeder. Remove the tape and packing materials. Gently close the feeder. NOTE Make sure that all the packing materials have been removed from the machine. MF8580Cdw / MF8550Cdn / MF8540Cdn MF8280Cw / MF8230Cn » Continue to Preparing Toner Cartridges...
  • Page 26: Preparing Toner Cartridges

    Consumables before preparing the toner cartridges. Open the front cover. Pull out the cartridge tray. MF8580Cdw / MF8550Cdn / MF8540Cdn MF8280Cw / MF8230Cn Remove the sealing tape by pulling it straight up while holding down the toner cartridge. The full length of the sealing tape is approximately 50 cm.
  • Page 27 NOTE Make sure that all four strips of sealing tape have been removed from the machine. » Continue to Loading Paper Downloaded from ManualsPrinter.com Manuals...
  • Page 28: Loading Paper

    0ALJ-00A Loading Paper This section describes how to load A4 size paper into the paper drawer. Read the precautions in Maintenance and Inspections before loading paper. IMPORTANT When loading paper other than A4 size paper The initial setting screen is displayed the first time you turn ON the machine. Follow the on-screen instructions to load the paper. Note that only A4 size paper can be loaded in the machine at this time.
  • Page 29 Paper guides that are too loose or too tight can cause misfeeds or paper jams. Insert the paper drawer into the machine. » Continue to Installing the Handset (Optional) (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Connecting the Power Cord LINKS Loading Paper Downloaded from ManualsPrinter.com Manuals...
  • Page 30: Installing The Handset (optional) (mf8580cdw / Mf8550cdn / Mf8280cw Only)

    0ALJ-00C Installing the Handset (Optional) (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Install the optional handset on the machine. Have all of the included parts ready before you start installing. Remove the two covers. Insert the plugs with pins into the holes on the handset cradle.
  • Page 31 Connect the modular handset cable to the handset jack. Attach the four handset cable clamps. Run the handset cable through the clamps and close them. » Continue to Connecting the Power Cord Downloaded from ManualsPrinter.com Manuals...
  • Page 32: Connecting The Power Cord

    0ALJ-00E Connecting the Power Cord Connect the power cord to the machine. Read the precautions in Power Supply before connecting the power cord. NOTE Do not connect the USB cable yet. Wait until you install the software to connect the USB cable. Make sure that the machine is turned OFF.
  • Page 33: Turning On The Power And Configuring Initial Settings

    0ALJ-00F Turning ON the Power and Configuring Initial Settings Turn ON the machine, and follow the on-screen instructions to configure the initial settings. Turn ON the machine. to select the display language, and press to select your country or region, and press Read the reminder messages that are displayed, and press <Next>...
  • Page 34 to select whether or not to perform color correction, and press When color correction is performed, you can make copies and prints that more closely reproduce the colors and density of the original document. The time it takes to apply color correction is approximately 2 to 4 minutes. Color correction can be performed later.
  • Page 35 Connecting to a Computer » If you do not want to connect the machine to a computer and are using MF8540Cdn / MF8230Cn, the initial settings are complete. If you are using MF8580Cdw / MF8550Cdn / MF8280Cw, use to select <No> and press...
  • Page 36: Connecting To A Computer

    If you want to connect the machine to a computer via wireless LAN now, use to select <Yes>, and press , and then proceed to Connecting via Wireless LAN (MF8580Cdw / MF8280Cw Only). If you want to connect via wireless LAN later, use to select <No>, and press...
  • Page 37 The operating systems listed below are compatible with the included software, such as the drivers, which are used for connecting the machine to a computer. For information about the latest supported operating systems and Service Packs, see the Canon Web site (http://www.canon.com/). Windows XP/Vista/7/8/Server 2003 /Server 2008 /Server 2012 These operating systems can be used only with network connection.
  • Page 38: Connecting Via Wireless Lan (mf8580cdw / Mf8280cw Only)

    Check your router for a WPS button. The procedure will vary depending on whether or not the router has a WPS button. Configure the wireless LAN settings. See Wireless LAN Setting Guide or Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only) to configure the wireless LAN settings. NOTE: If this screen is not displayed, press <Network Settings>...
  • Page 39 Install the MF Drivers, MF Toolbox, and the other included software. For more information, see MF Driver Installation Guide. » After installing the software, continue to Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 40: Connecting Via Wired Lan

    The machine cannot connect to both wired and wireless LANs at the same time. If you are switching from wireless LAN to wired LAN, change the connection method to <Wired LAN> beforehand. Selecting Wired LAN or Wireless LAN (MF8580Cdw / MF8280Cw Only) If using the machine in your office, consult your Network Administrator. Check the device and network settings.
  • Page 41 Install the MF Drivers, MF Toolbox, and the other included software. For more information, see MF Driver Installation Guide. » If you are using MF8580Cdw / MF8550Cdn / MF8280Cw, continue to Configuring Initial Settings for Fax after installing the software.
  • Page 42: Connecting Via Usb

    If the dialog box prompting you to install the software is displayed, disconnect the USB cable from the computer, click [Cancel], and then start from step 1 again. » If you are using MF8580Cdw / MF8550Cdn / MF8280Cw, continue to Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only) »...
  • Page 43: Configuring Initial Settings For Fax Functions (mf8580cdw / Mf8550cdn / Mf8280cw Only)

    0ALJ-00R Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Follow steps 1 to 4 described below to configure the fax settings. First, determine which receive mode best suits your intended use, and then follow the on-screen instructions to configure the settings. For more information about a particular step, click on the link to go to the corresponding section.
  • Page 44: Deciding Which Fax Receive Mode To Use

    0ALJ-00S Deciding Which Fax Receive Mode to Use Before configuring the fax settings, determine which receive mode best suits your intended use. Intended use Receive mode Use fax only/Never use telephone <Auto> This setting is for when you want to use the machine exclusively for receiving faxes, and you do not want to use the telephone or optional handset.
  • Page 45: Registering The Fax Number And Unit Name

    0ALJ-00U Registering the Fax Number and Unit Name Register the fax number and unit name of your machine. This information is printed at the top of each page sent from the machine. Press to select <Set Up Now>, and press NOTE: If you select <Set Up Later>, the receive mode is set to <Auto>.
  • Page 46 » Continue to Selecting the Receive Mode LINKS Sending Faxes Downloaded from ManualsPrinter.com Manuals...
  • Page 47: Selecting The Receive Mode

    0ALJ-00W Selecting the Receive Mode Select the receive mode that suits your intended use beforehand ( Deciding Which Fax Receive Mode to Use). NOTE If you previously selected <Set Up Later> on the fax setup screen ( Registering the Fax Number and Unit Name), press <Fax Settings>...
  • Page 48 LINKS Receiving Faxes Downloaded from ManualsPrinter.com Manuals...
  • Page 49: Connecting The Telephone Line

    0ALJ-00X Connecting the Telephone Line Connect the telephone line to the machine. NOTE If you previously selected <Set Up Later> on the fax setup screen ( Registering the Fax Number and Unit Name), press <Fax Settings> <Fax Setup Guide> to display the fax setup screen. Press <Next>.
  • Page 50 NOTE: If you are connecting an external telephone with fax functions, set up the telephone to receive faxes manually. Press <Next> after the telephone line has been connected. to select <Yes>, and press Press Restart the machine. Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. When the machine is restarted, the telephone line type is automatically set.
  • Page 51: Basic Operations

    0ALJ-00Y Basic Operations This chapter describes basic operations, such as how to use the operation panel or how to load the paper and documents, that are frequently performed to use the functions of the machine. Parts and Their Functions This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys on the operation panel and how to view the display.
  • Page 52 This section describes how to register destinations for sending faxes or scanned documents. Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Adjusting the Volume This section describes how to adjust the volume of various machine sounds, such as those produced when fax sending is complete or when an error occurs.
  • Page 53: Parts And Their Functions

    0ALJ-010 Parts and Their Functions This section describes the parts of the machine (exterior, front and back side, and interior) and how they function. In addition to describing the parts of the machine used for such basic operations as placing documents, loading paper, and replacing the toner cartridges, this section also describes the keys on the operation panel and display.
  • Page 54: Front Side

    0ALJ-011 Front Side MF8580Cdw / MF8550Cdn / MF8540Cdn MF8280Cw / MF8230Cn Feeder Automatically feeds documents into the machine for scanning. When two or more sheets are loaded in the feeder, documents can be scanned continuously. Placing Documents Operation panel The operation panel consists of keys such as the numeric keys and [Start] key, a display, and status indicators. You can perform all the operations and specify settings from the operation panel.
  • Page 55 Printed paper is output to the output tray. Manual feed transport guide Lower the manual feed transport guide when paper is jammed in the manual feed slot to remove the jammed paper. Clearing Jams Platen glass Place documents to scan on the platen glass. Also, use the platen glass to place thick or bound documents such as books when they cannot be loaded in the feeder.
  • Page 56: Back Side

    MF8280Cw / MF8230Cn Handset Jack (MF8580Cdw / MF8550Cdn / MF8280Cw only) Connect the optional handset. Installing the Handset (Optional) (MF8580Cdw / MF8550Cdn / MF8280Cw Only) USB port Connect a USB cable when connecting the machine and a computer. Connecting via USB LAN port Connect a LAN cable when connecting the machine to a wired LAN router, etc.
  • Page 57: Interior

    0ALJ-013 Interior MF8580Cdw / MF8550Cdn / MF8540Cdn MF8280Cw / MF8230Cn Toner cartridge tray Install the toner cartridges. Load the Y (yellow), M (magenta), C (cyan), and K (black) toner cartridges in the slots from the rear to the front respectively.
  • Page 58: Manual Feed Slot

    Paper guides Adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the machine. Paper tray (MF8580Cdw / MF8550Cdn / MF8540Cdn only) Pull out the paper tray when loading paper.
  • Page 59: Paper Drawer

    0ALJ-015 Paper Drawer MF8580Cdw / MF8550Cdn / MF8540Cdn MF8280Cw / MF8230Cn Paper guides Adjust the paper guides to exactly the size of the loaded paper to ensure that paper is fed straight into the machine. Press the lock release levers that are marked with arrows in the illustrations to release the locks and slide the paper guides.
  • Page 60: Operation Panel

    The operation panel shown above is for the MF8580Cdw. The available keys or functions vary depending on the model. Function selection keys Press to activate the copy, fax, scan, or USB Print functions. The fax function is available only on the MF8580Cdw / MF8550Cdn / MF8280Cw.
  • Page 61 Shortcut keys make it easier to send scanned documents to a computer and save paper when making copies. Shortcut Keys [Secure Print] key (MF8580Cdw / MF8550Cdn / MF8540Cdn only) Press when you start printing secured documents. To print a secured document, press the key, select the secured document to print and enter the PIN that has been set on the computer.
  • Page 62 Press to scan or copy documents in color. In addition, if you press this key when you start printing images from a USB memory device, printouts are printed in color. [Start] (B&W) key Press to scan or copy documents in black and white. In addition, if you press this key when you start printing images from a USB memory device, printouts are printed in black and white.
  • Page 63: Shortcut Keys

    (or four) sheets of documents onto one side of a page. On the MF8580Cdw / MF8550Cdn / MF8540Cdn, you can also select 2-sided copy settings to save even more paper.
  • Page 64: Display

    , the Address Book screen is displayed. Use this key when you want to specify a destination for a fax or scan. You can also register and edit destinations from this screen. Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) <Select Paper> Screen When you press (Select Paper/Settings) to select the paper to copy or print on, the <Select Paper>...
  • Page 65 Displays the separate totals for black and white and color printouts. Viewing the Counter Value <Secure Print Memory Usage> (MF8580Cdw / MF8550Cdn / MF8540Cdn only) Displays the amount of memory currently used for storing secured document data. Printing a Document Secured by a PIN...
  • Page 66 <Network Information> Displays the network settings such as the IP address of the machine and status such as the condition of wireless LAN communications. Viewing Network Settings When a Message Is Displayed Messages are displayed at the top of the screen in situations such as when paper runs out or the toner level is low. The display alternates between showing the normal screen and the message.
  • Page 67: Logging On To The Machine

    0ALJ-019 Logging on to the Machine When Department ID Management is enabled, you must log on before you can use the machine. When the logon screen is displayed, follow the procedure below to enter the Department ID and PIN. The logon process may also be required for the System Manager ID. Enter an ID.
  • Page 68: Placing Documents

    0ALJ-01A Placing Documents Place documents on the platen glass or in the feeder. Use the platen glass when scanning thick or bound documents such as books. You can load two or more sheets of documents in the feeder so that they can be scanned continuously. For information about the types of documents that can be placed on the platen glass or in the feeder, and information about the scannable area of a document, see Document Type or Scan Area.
  • Page 69 Place the document face down on the platen glass. Align the corner of the document with the top-left corner of the platen glass. NOTE: To scan transparent documents (for example, tracing paper or transparencies), cover them with plain white paper. Gently close the feeder.
  • Page 70 Align the document guides against the edges of the document. Slide the document guides inward until they are aligned securely against the edges of the document. The machine is ready to scan the document. IMPORTANT: Align the document guides securely against the edges of the document Document guides that are too loose or too tight can cause misfeeds or paper jam.
  • Page 71: Loading Paper

    Specifying Paper Size and Type. For the amount of paper that can be loaded in each paper source, see Paper. MF8580Cdw / MF8550Cdn / MF8540Cdn Paper Setting Paper Type Paper Weight on the Machine 60 to 74 g/m²...
  • Page 72 Paper Type Paper Weight on the Machine 60 to 74 g/m² <Plain 1> Plain paper 70 to 84 g/m² <Plain 2> *1 *2 75 to 90 g/m² <Plain 3> Recycled paper 60 to 74 g/m² <Recycled> Color paper 60 to 74 g/m² <Color>...
  • Page 73 NOTE When printing on paper that has absorbed moisture Steam may emit from the paper output area, or water droplets may form on the back side of the operation panel or around the paper output area. There is nothing unusual about any of these occurrences, which occur when the heat generated from fixing toner on the paper causes moisture in the paper to evaporate (most likely to occur at low room temperatures).
  • Page 74: Loading Paper In The Paper Drawer

    Paper cannot be loaded in landscape orientation. Make sure to load the paper in portrait orientation. NOTE Follow the procedure below when loading paper into the optional paper drawer (MF8580Cdw / MF8550Cdn / MF8540Cdn only). Pull out the paper drawer.
  • Page 75 Load the paper so that the edge of the paper stack is aligned against the rear side of the paper drawer. Fan the paper stack well, and tap it on a flat surface to align the edges. IMPORTANT: Do not exceed the load limit line when loading paper Make sure that the paper stack does not exceed the load limit line ( ).
  • Page 76 Paper Downloaded from ManualsPrinter.com Manuals...
  • Page 77: Loading Paper In The Manual Feed Slot

    When you want to print on paper that is not loaded in the paper drawer, load the paper in the manual feed slot. Load the paper that you usually use in the paper drawer. Loading Paper in the Paper Drawer For the MF8580Cdw / MF8550Cdn / MF8540Cdn For the MF8280Cw / MF8230Cn IMPORTANT Make sure to load paper in portrait orientation Paper cannot be loaded in landscape orientation.
  • Page 78 Insert the paper into the manual feed slot until the paper stops. Load the paper in portrait orientation (with the short edge toward the machine), with the print side face up. Paper cannot be loaded in landscape orientation. Fan the paper stack well, and tap it on a flat surface to align the edges. IMPORTANT: Do not exceed the load limit line when loading paper Make sure that the paper stack does not exceed the load limit line (...
  • Page 79 Insert the paper and align the paper guides against the width of the paper. Load the paper in portrait orientation (with the short edge toward the feed slot), with the print side face up. Paper cannot be loaded in landscape orientation. Insert the paper 10 to 20 mm into the manual feed slot, and then slide the paper guides inward until they are aligned securely against the edges of the paper.
  • Page 80: Loading Envelopes

    0ALJ-01H Loading Envelopes Make sure to flatten any curls on envelopes before loading them. Also pay attention to the orientation of envelopes and which side is face up. Before Loading Envelopes In the Paper Drawer In the Manual Feed Slot NOTE This section describes how to load envelopes in the orientation you want, as well as procedures that you need to complete before loading envelopes.
  • Page 81 (front side) face up. You cannot print on the reverse side of envelopes. NOTE Monarch size envelopes cannot be loaded in the paper drawer on the MF8580Cdw / MF8550Cdn / MF8540Cdn. Load them into the manual feed slot.
  • Page 82: Loading Preprinted Paper

    Making 1-Sided Printouts on Paper with Logos Making 2-Sided Printouts on Paper with Logos (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) NOTE This section mainly describes how to load preprinted paper with the proper facing and orientation. For a description of the general...
  • Page 83 Printing on Paper with Logos in Landscape Orientation NOTE The <Switch Paper Feed Method> setting (MF8580Cdw / MF8550Cdn / MF8540Cdn only) When you print on preprinted paper, you need to change the facing of the paper to load each time you perform 1-sided and 2- sided printing.
  • Page 84: Specifying Paper Size And Type

    0ALJ-01K Specifying Paper Size and Type You must specify the paper size and type settings to match the paper that is loaded. Make sure to change the paper settings when you load the paper that is different from the previously loaded paper. IMPORTANT If the setting does not match the size and type of loaded paper, a paper jam or printing error may occur.
  • Page 85: Specifying Paper Size And Type In The Paper Drawer

    <Paper Settings>, and press Select <Drawer 1> or <Drawer 2>, and press <Drawer 2> is displayed only when the optional paper drawer (drawer 2) is installed (MF8580Cdw / MF8550Cdn / MF8540Cdn only). Select the paper size, and press...
  • Page 86: Specifying Paper Size And Type In The Manual Feed Slot

    0ALJ-01R Specifying Paper Size and Type in the Manual Feed Slot The screen shown here is displayed when paper is loaded in the manual feed slot. Follow the on-screen instructions to specify settings that match the size and type of the loaded paper. NOTE If the screen shown above is not displayed when paper is loaded If you always load the same paper in the manual feed slot, you can skip the paper setting operations by registering the paper...
  • Page 87 Select the paper type, and press LINKS Loading Paper in the Manual Feed Slot Paper Downloaded from ManualsPrinter.com Manuals...
  • Page 88: Registering Default Paper Settings For The Manual Feed Slot

    0ALJ-01S Registering Default Paper Settings for the Manual Feed Slot You can register default paper settings for the manual feed slot. Registering default settings can save yourself the effort of having to specify the settings each time you load the same paper into the manual feed slot. NOTE After the default paper setting is registered, the paper setting screen is not displayed when paper is loaded, and the same setting is always used.
  • Page 89 Select <X>, and press Input the length of the <X> side using or the numeric keys, and press <Apply>. Specify the length of the <Y> (longer) side. Select <Y>, and press Input the length of the <Y> side, and press <Apply>. Press <Apply>.
  • Page 90: Registering A Custom Paper Size

    0ALJ-01U Registering a Custom Paper Size You can register up to three frequently used custom paper sizes. Press (Select Paper/Settings). If the <Select Paper> screen shown below is displayed, use to select <Paper Settings>, and press Select <Register Custom Paper>, and press Select <Not Registered>, and press If paper sizes <1>...
  • Page 91 Specify the length of the <X> (shorter) side. Select <X>, and press Input the length of the <X> side using or the numeric keys, and press <Apply>. Specify the length of the <Y> (longer) side. Select <Y>, and press Input the length of the <Y> side, and press <Apply>. Press <Apply>.
  • Page 92 NOTE: The registered paper sizes are displayed when you set the default paper settings for the manual feed slot. From the screen, you can select one of the displayed sizes as the default paper size for the manual feed slot. Registering Default Paper Settings for the Manual Feed Slot LINKS...
  • Page 93: Using The Operation Panel

    0ALJ-01W Using the Operation Panel Use the keys shown below to specify settings and adjust values. Using Scrolling the screen The scroll bar is displayed on the right side of the screen when not all of the information fits on one screen. If the scroll bar is displayed, use to scroll up or down.
  • Page 94 Using Press to apply a setting. Using the Multi-function Keys (Left/Right) Items may appear at the bottom of the screen, such as <Background> and <Apply> shown on the screen below. Press the corresponding multi-function key (left/right) to select one of these items. NOTE: Reference to multi-function keys in the Manual The instructions in the e-Manual refer to the names of the items at the bottom of the screen instead of the corresponding multi-...
  • Page 95: Entering Text

    Moving the Cursor (Entering a Space) to move the cursor. To enter a space, move the cursor to the end of the text, and press Example of Entering Text and Numbers Example: "Canon-1" Downloaded from ManualsPrinter.com Manuals...
  • Page 96 Press <A/a/12> (or ) repeatedly until <A> is selected. Press repeatedly until the letter "C" is selected. Press <A/a/12> (or ) repeatedly until <a> is selected. Press repeatedly until the letter "a" is selected. Press repeatedly until the letter "n" is selected. Press repeatedly until the letter "o"...
  • Page 97: Registering In The Address Book (mf8580cdw / Mf8550cdn / Mf8540cdn / Mf8280cw Only)

    Setting a Shared Folder as a Save Location Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) You can save the Address Book as a file on your computer (although you cannot use the computer to edit the Address Book).
  • Page 98: Registering Destinations In The Address Book

    If your office has an LDAP server installed, you can register destinations searched from the server in the Address Book. You need to specify the settings for connecting to an LDAP server beforehand. Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Press <LDAP Server>.
  • Page 99 Press Press to select the tab containing the destination you want to edit. to select the destination you want to edit, and press <Details/Edit>. Press <Edit>. If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and press Setting a PIN for Address Book Select the item you want to edit, press...
  • Page 100: Registering Destinations For Favorites

    If your office has an LDAP server installed, you can register destinations searched from the server in the Address Book. You need to specify the settings for connecting to an LDAP server beforehand. Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Press <LDAP Server>.
  • Page 101 Editing the Content of Registered Destinations in Favorites After registering destinations, you can change the content of destinations such as numbers, names, and types. Press Press to select < >. to select the destination you want to edit, and press <Details/Edit>. Press <Edit>.
  • Page 102: Registering Multiple Destinations For Group Dial

    0ALJ-022 Registering Multiple Destinations for Group Dial Multiple destinations can be combined into groups. After a group is registered, you can add or delete destinations. Press Press Press <Register Dest.>. If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and press Setting a PIN for Address Book to select <Coded Dial>, and press...
  • Page 103 Editing the Content of Registered Groups After registering destinations, you can change the content of groups such as names, destinations, and coded dial numbers. Press Press to select < >. to select the destination you want to edit, and press <Details/Edit>. Press <Edit>.
  • Page 104: Adjusting The Volume

    <Energy Saver Sound produced when the machine enters or exits sleep mode Alert> Only available for the MF8580Cdw / MF8550Cdn / MF8280Cw. to adjust the volume, and press <Apply>. Press to close the menu screen. Downloaded from ManualsPrinter.com Manuals...
  • Page 105: Entering Sleep Mode

    If you want to change the amount of time that elapses before the machine enters auto sleep mode, follow the procedure below. MF8580Cdw / MF8550Cdn / MF8540Cdn: 10 minutes (setting range is 10 to 60 minutes) MF8280Cw / MF8230Cn: 20 minutes (setting range is 20 to 60 minutes) <Timer Settings>...
  • Page 106 the hook. Downloaded from ManualsPrinter.com Manuals...
  • Page 107: Setting Auto Shutdown Time (mf8540cdn / Mf8230cn Only)

    0ALJ-025 Setting Auto Shutdown Time (MF8540Cdn / MF8230Cn Only) By enabling this setting, you can set the machine to automatically shut down. The machine automatically turns OFF after the specified period of idle time has elapsed since entering the sleep mode. You can cut electric power consumption at night and on holidays if you forget to turn OFF the machine.
  • Page 108: Copying

    Lines (Erase Frame) Selecting Document Type Adjusting Density Adjusting Color Balance Adjusting Sharpness 2-Sided Copying (MF8580Cdw / Copying Multiple Documents onto MF8550Cdn / MF8540Cdn Only) One Sheet (2 on 1/4 on 1) Using the [Paper Save Copy] Key Copying Both Sides of an ID Card...
  • Page 109: Basic Copy Operations

    0ALJ-027 Basic Copy Operations Place the document(s). Placing Documents Press Enter the number of copies using the numeric keys. Enter a quantity from 1 to 99. Press to cancel the entered quantity. Specify the copy settings as necessary. to select the settings. Various Copy Settings Press Copying starts.
  • Page 110 Select the paper source that contains the paper you want to use, and press If the screen is not displayed, proceed to step 3. Place the next document on the platen glass, and press Repeat this step until you finish scanning the entire document. Press <Start Copying>.
  • Page 111: Selecting Copy Paper

    Selects the paper loaded in the manual feed slot. < > Selects the paper loaded in the drawer. < > (MF8580Cdw / MF8550Cdn / MF8540Cdn only) Selects the paper loaded in the optional drawer. LINKS Basic Copy Operations Downloaded from ManualsPrinter.com Manuals...
  • Page 112: Canceling Copies

    0ALJ-029 Canceling Copies If you want to cancel copying immediately after pressing , select <Cancel> on the screen or press on the operation panel. You can also cancel copying after checking the copy status. Press <Cancel> on the screen that is displayed while copying Press to cancel If the screen displays a list of documents when...
  • Page 113 LINKS Basic Copy Operations Downloaded from ManualsPrinter.com Manuals...
  • Page 114: Various Copy Settings

    Enlarging or Reducing Selecting Document Type Adjusting Density Adjusting Color Balance Adjusting Sharpness 2-Sided Copying (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Copying Multiple Documents onto Using the [Paper Save Copy] Key Copying Both Sides of an ID Card One Sheet (2 on 1/4 on 1)
  • Page 115: Enlarging Or Reducing

    0ALJ-02C Enlarging or Reducing You can enlarge or reduce copies by using a preset copy ratio such as <A5->A4>, or by setting a custom copy ratio in increments of 1%. <Copy Ratio> Select the copy ratio <Custom Ratio> or the numeric keys to enter the copy ratio, and press <Apply>. You can set any copy ratio from 25% to 400% in 1% increments.
  • Page 116: Selecting Document Type

    0ALJ-02E Selecting Document Type You can select the optical image quality for the copy depending on the document type, such as text-only documents, documents with charts and graphs, or magazine photos. <Original Type> Select the document type <Text/Photo/Map> Suitable when copying documents that contain both text and photos, or documents that include detailed lines, such as maps. You can also select whether to give priority to copy speed or image quality.
  • Page 117: Adjusting Density

    0ALJ-02F Adjusting Density You can adjust the density of the copy if the text or images in a document are too light or dark. You can also adjust the background to remove the background color when document pages are lightly colored or yellowing. NOTE Adjust both the density and background when copying a document printed on thin paper, such as a newspaper, so that the text and images on the opposite side of the page are not visible in the copy.
  • Page 118 LINKS Basic Copy Operations Adjusting Color Balance Adjusting Sharpness Downloaded from ManualsPrinter.com Manuals...
  • Page 119: Adjusting Color Balance

    0ALJ-02H Adjusting Color Balance Adjust the levels of yellow, magenta, cyan, or black. <Color Balance> Select the color Adjust the color level <Apply> <Apply> <–> Makes the selected color lighter. <+> Makes the selected color darker. Example: If you want to make a copy with colors that more closely match the original Example: If you want to make a copy with brighter colors than the original LINKS...
  • Page 120: Adjusting Sharpness

    0ALJ-02J Adjusting Sharpness You can adjust sharpness of the copied image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. <Sharpness> Adjust the sharpness <Apply> <–> Decreases the sharpness, resulting in a softer image. Example: If you want to improve the appearance of magazine photos <+>...
  • Page 121: 2-sided Copying (mf8580cdw / Mf8550cdn / Mf8540cdn Only)

    0ALJ-02L 2-Sided Copying (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) You can copy two pages of a document on both sides of the paper. You can also copy a two-sided document on both sides of the paper, or on two separate pages.
  • Page 122 2-Sided->2-Sided If you want to create copies with a different binding type than the original <Orig/Fin. Type> Select the original orientation Select the original binding type Select the binding type for the finished copy, which is different from that of the original document 2-Sided->1-Sided This setting enables you to align the direction of the output paper.
  • Page 123: Copying Multiple Documents Onto One Sheet (2 On 1/4 On 1)

    <Select Layout> Specify how to arrange the documents on the page. Use to select the desired layout, and press LINKS Basic Copy Operations 2-Sided Copying (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Using the [Paper Save Copy] Key Downloaded from ManualsPrinter.com Manuals...
  • Page 124: Using The [paper Save Copy] Key

    Only) <2 on 1 1- Sided->1- Sided> <4 on 1 1- Sided->1- Sided> LINKS Basic Copy Operations 2-Sided Copying (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Copying Multiple Documents onto One Sheet (2 on 1/4 on 1) Downloaded from ManualsPrinter.com Manuals...
  • Page 125: Copying Both Sides Of An Id Card Onto One Page

    0ALJ-02S Copying Both Sides of an ID Card onto One Page You can use <ID Card Copy> to copy the front and back sides of a card onto the same side of a page. This function is useful when copying a driver's license or ID card. NOTE <ID Card Copy>...
  • Page 126: Erasing Dark Borders And Frame Lines (erase Frame)

    0ALJ-02U Erasing Dark Borders and Frame Lines (Erase Frame) When copying documents that are smaller than the output paper size, frame lines may appear around the edges in the copied image. When copying facing pages from thick book, dark borders may appear. <Erase Frame>...
  • Page 127: Collating Copies By Page

    0ALJ-02W Collating Copies by Page When preparing multiple copies of multi-page documents, set <Collate> to <On> to collate copies in sequential page order. This function is useful when preparing handouts for meetings or presentations. <Collate> <On> <Off> The copies are grouped by page and not collated. For example, if you are making three copies of a five-page document, the printouts will be arranged in the following page order: 1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4, 5, 5, 5.
  • Page 128: Configuring Copy Settings To Your Needs

    0ALJ-02X Configuring Copy Settings to Your Needs The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you register your frequently used settings as default settings, you can eliminate the need to configure the same settings every time you make copies. In addition, you can also register combinations of multiple copy settings and use them whenever you need them.
  • Page 129: Changing Default Settings

    0ALJ-02Y Changing Default Settings The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to configure the same settings every time you make copies.
  • Page 130: Registering Frequently Used Copy Settings

    0ALJ-030 Registering Frequently Used Copy Settings You can register up to four frequently used combinations of copy settings. By simply selecting a registered setting combination when it is needed, you can eliminate the need to configure the same settings every time you make copies, such as if you frequently set the number of copies to 5, set <Erase Frame>...
  • Page 131: Faxing

    Address Book to specify destinations easily, and Forwarding to receive faxes even when you are out of the office. NOTE Fax functions are only available for the MF8580Cdw / MF8550Cdn / MF8280Cw. You need to complete some procedures before using fax functions. Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only) You need to register destinations in the Address Book before using this feature.
  • Page 132 Making a Call before Sending Sending Faxes to Multiple Storing Received Faxes into Faxes (Manual Sending) Destinations Simultaneously Memory (Memory Reception) (Sequential Broadcast) Forwarding Received Faxes Receiving Fax Information Services Sending Faxes Directly from Your Computer Sending Faxes from Your Computer (PC Fax) Downloaded from ManualsPrinter.com Manuals...
  • Page 133: Sending Faxes

    Sending Faxes NOTE You need to complete some procedures before using fax functions. Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Place the document(s). Placing Documents Press Enter the destination using the numeric keys, and press <Apply>.
  • Page 134 Enter the country code, the area code, and the fax number. Select <Pause> to insert a pause at the end of the fax number as necessary, and press The waiting time inserted here is fixed to 10 seconds. This time cannot be changed. Press <Apply>.
  • Page 135 TIPS If you always want to send faxes with the same settings: Changing Default Settings If you want to sound an alarm when the handset is off the hook: Off-Hook Alarm If you want to check the dial tone before sending to avoid sending to wrong destinations: Check Dial Tone Before Sending LINKS Canceling Sending Faxes...
  • Page 136: Canceling Sending Faxes

    0ALJ-033 Canceling Sending Faxes If you want to cancel sending faxes immediately after pressing (B&W), press on the operation panel. You can also cancel sending faxes after checking the fax status. Press to cancel If the screen displays a list of documents when is pressed Documents have been scanned and are waiting to be processed.
  • Page 137: Various Fax Settings

    A variety of settings are available to suit your needs, for example, when you want to adjust density or enhance the clarity of an image. Adjusting Resolution Adjusting Density Adjusting Sharpness Scanning 2-Sided Documents (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 138: Adjusting Resolution

    0ALJ-035 Adjusting Resolution You can select the resolution suitable for your document type. The higher the resolution is, the clearer the image becomes, but the longer it takes to send. <Resolution> Select the resolution <200 x 100 dpi (Normal)> Suitable for documents that contain text only. <200 x 200 dpi (Fine)>...
  • Page 139: Adjusting Density

    0ALJ-036 Adjusting Density You can adjust the density of the fax if the text or images in a document are too light or dark. <Density> Adjust the density <Apply> <–> Decreases the density. <+> Increases the density. LINKS Sending Faxes Adjusting Sharpness Downloaded from ManualsPrinter.com Manuals...
  • Page 140: Adjusting Sharpness

    0ALJ-037 Adjusting Sharpness You can adjust sharpness of the image before sending. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. <Sharpness> Adjust the sharpness <Apply> <–> Decreases the sharpness, resulting in a softer image. Example: If you want to improve the appearance of magazine photos <+>...
  • Page 141: Scanning 2-sided Documents (mf8580cdw / Mf8550cdn / Mf8540cdn Only)

    0ALJ-038 Scanning 2-Sided Documents (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) The machine can automatically scan the front and back sides of documents in the feeder. IMPORTANT Place the documents in the feeder; the machine cannot scan both sides of documents automatically when the documents are placed on the platen glass or when the machine is set to Manual Sending.
  • Page 142: Specifying Destinations For Faxes

    If you want to disable specifying previously used destinations: Disabling Use of Previously Used Destinations LINKS Sending Faxes Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 143: Specifying With Numeric Keys (fax)

    When <Confirm Entered Fax Number> is set to <On>, a screen appears that prompts you to enter the destination again Displaying the Screen for Confirming the Fax Number (MF8580Cdw / MF8550Cdn / MF8280Cw Only)). Enter the same destination again for confirmation.
  • Page 144 NOTE If you want to easily and quickly delete destinations without displaying a list of destinations Before selecting <Confirm/Edit Destination> in step 1, you can press to toggle the destinations you specified. Display a destination you want to delete, and press LINKS Sending Faxes Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)
  • Page 145: Specifying From Address Book (fax)

    Selecting Destinations Directly by Entering Coded Dial Numbers NOTE You need to register destinations in the Address Book before using this feature. Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Selecting Destinations from Address Book Press...
  • Page 146 NOTE: If you want to specify multiple destinations Repeat steps 2 to 4. Up to 200 destinations can be specified. To specify any additional destinations with the numeric keys, use to select <Specify Next Destination (New)> on the screen, and press To delete destinations If you specified multiple destinations, you can delete destinations as necessary.
  • Page 147 You can also use to select <Specify from Coded Dial> on the screen, and press Use the numeric keys to enter a three-digit number (001 to 181). If you enter the wrong characters, press . (Press to delete each character one by one; press and hold to delete all the input characters at once.) NOTE: If a confirmation screen appears...
  • Page 148 LINKS Sending Faxes Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast) Downloaded from ManualsPrinter.com Manuals...
  • Page 149: Specifying Previously Used Destinations (fax)

    0ALJ-03E Specifying Previously Used Destinations (Fax) You can select a destination from among the past three destinations. When you specify a previously used destination, the machine also sets the same fax settings such as density you used the last time you sent documents to that destination.
  • Page 150: Specifying Destinations In An Ldap Server (fax)

    LDAP server via the machine, and then search for a destination. NOTE You need to specify the settings for connecting to an LDAP server beforehand. Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Press to select <Specify from LDAP Server>, and press...
  • Page 151 If the authentication screen appears when you press <Start Search>, enter the user name of the machine and the password registered in the LDAP server, and press <Apply>. Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Select a destination, and press <Apply>.
  • Page 152 Press <Clear Dest.>, select <Yes>, and press NOTE If you want to easily and quickly delete destinations without displaying a list of destinations Before selecting <Confirm/Edit Destination> in step 1, you can press to toggle the destinations you specified. Display a destination you want to delete, and press LINKS Sending Faxes Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)
  • Page 153: Changing Default Settings

    Change the default value of the selected item <Apply> Settings Select the item you want to set, and change the default value. LINKS Sending Faxes Various Fax Settings Fax Settings (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 154: Receiving Faxes

    Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only) NOTE The machine can print received fax documents on A4 or Letter size paper. If received fax documents are printed on other paper sizes, a portion of the page may not be printed or a page may be printed on two separate sheets of paper.
  • Page 155 Setting Up the Machine to Receive Faxes Press to select <RX Mode>, and press Select the receiving method, and press When selecting <Fax/Tel Auto Switch> Specify the following three settings as necessary. When the setting is complete, press <Apply>. <Ring Start Time> Enables you to specify the duration during which the machine determines whether an incoming call is a fax or a telephone call.
  • Page 156 The ID number is set to 25 by default. You can change this number as necessary. Remote RX Hang up the handset. LINKS Sending and Receiving Faxes According to Your Purposes Checking Status and Log for Sent and Received Documents Downloaded from ManualsPrinter.com Manuals...
  • Page 157: Sending And Receiving Faxes According To Your Purposes

    0ALJ-03K Sending and Receiving Faxes According to Your Purposes In addition to the basic sending and receiving methods, there are a variety of other methods to suit your purposes. Making a Call before Sending Sending Faxes to Multiple Storing Received Faxes into Faxes (Manual Sending) Destinations Simultaneously Memory (Memory Reception)
  • Page 158: Making A Call Before Sending Faxes (manual Sending)

    0ALJ-03L Making a Call before Sending Faxes (Manual Sending) You can send faxes manually at the end of a phone conversation. When you hear a beep over the phone, it means the recipient is trying to receive your faxes. Press (B&W) to send your faxes.
  • Page 159: Sending Faxes To Multiple Destinations Simultaneously (sequential Broadcast)

    Prohibiting Sequential Broadcasting (MF8580Cdw / MF8550Cdn / MF8280Cw Only) NOTE You need to register destinations in the Address Book before using this feature. Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Place the document(s). Placing Documents Press Specify the destination.
  • Page 160: Storing Received Faxes Into Memory (memory Reception)

    Enables you to print RX Result reports every time documents are stored into memory. To print reports, select <On>, and press . You also need to set <RX Result Report> to <On>. RX Result Report (MF8580Cdw / MF8550Cdn / MF8280Cw Only) <Memory Lock Time>...
  • Page 161 <System Management Settings> <Communication Management Settings> <Memory Lock Settings> <Off> Checking/Deleting Documents in Memory You can check detailed information about the documents stored in memory, including sender fax numbers and number of pages sent, and then delete unnecessary documents. Press (Status Monitor).
  • Page 162 LINKS Receiving Faxes Checking Status and Log for Sent and Received Documents Downloaded from ManualsPrinter.com Manuals...
  • Page 163: Forwarding Received Faxes

    Address Book before using this feature. Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Specifying e-mail addresses and shared folders as forwarding destinations is only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn.
  • Page 164: Selecting A Document To Forward

    0ALJ-03W Selecting a Document to Forward The machine forwards the document that you select from among all the documents received in memory. To use this feature, first activate the Memory Reception feature. Storing Received Faxes into Memory (Memory Reception) NOTE As long as the Memory Reception feature is not deactivated, the documents in memory are not deleted even after they are forwarded;...
  • Page 165: Forwarding All The Received Documents Automatically

    0ALJ-03X Forwarding All the Received Documents Automatically The machine can forward all the received documents to specified destinations. Even if you are out of the office, you can receive fax information anytime, anywhere. Specifying Settings for Documents to be Forwarded Automatically Printing Documents to be Forwarded Printing/Resending/Deleting Documents that Failed to be Forwarded Specifying Settings for Documents to be Forwarded Automatically...
  • Page 166 Storing Documents that Failed to be Forwarded in Memory <System Management Settings> <Store/Print When Forwarding> <Store Images in Memory> <Only When Error Occurs> Printing/Resending/Deleting Documents Stored in Memory Press (Status Monitor). to select <Fax Forwarding Errors>, and press Select the document you want to check, and press To print the checked document Press <Print/Forward>.
  • Page 167 To resend the checked document Press <Print/Forward>. Select <Forward>, and press Select the forwarding destination from the Address Book, and press For instructions on how to use the Address Book, see Specifying from Address Book (Fax). To delete the checked document Press <Delete>.
  • Page 168: Receiving Fax Information Services

    0ALJ-03Y Receiving Fax Information Services Through fax information services, you can easily get a variety of helpful lifestyle and work information from companies and organizations. This section describes a typical procedure for receiving these services. NOTE Depending on the service, actual procedures may differ from the ones described below. Follow the procedures for the service you are using.
  • Page 169 LINKS Receiving Faxes Downloaded from ManualsPrinter.com Manuals...
  • Page 170: Checking Status And Log For Sent And Received Documents

    0ALJ-040 Checking Status and Log for Sent and Received Documents The statuses and communication logs for sent and received fax documents can be checked separately for sending and receiving. You can check detailed document information, including destinations and number of pages, and you can delete unnecessary documents. IMPORTANT When <Display Job Log>...
  • Page 171 This number represents an error code. When an Error Code Appears LINKS TX Result Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Communication Management Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) RX Result Report (MF8580Cdw / MF8550Cdn / MF8280Cw Only)
  • Page 172: Sending Faxes From Your Computer (pc Fax)

    You need to complete some procedures, such as specifying the basic fax settings ( Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only)) and installing the fax driver on your computer (MF Driver Installation Guide), before using this feature.
  • Page 173: Sending Pc Faxes

    When <Allow Fax Driver TX> is set to <Off>, you cannot send faxes from computers. Prohibiting PC Faxing (MF8580Cdw / MF8550Cdn / MF8280Cw Only) You need to enable Department ID Management on the fax driver you are using if Department ID Management is enabled on the machine.
  • Page 174 Attach a cover sheet to the document as necessary. Attaching Cover Sheets to PC Faxes Click [OK] to send the document. Downloaded from ManualsPrinter.com Manuals...
  • Page 175: Attaching Cover Sheets To Pc Faxes

    0ALJ-043 Attaching Cover Sheets to PC Faxes You can attach a cover sheet to the document you are sending. Select a cover sheet from three preset cover sheets in the fax driver, or create your own custom cover sheets. For more information, click [Help] on the fax driver screen. Open a document in an application and display the print dialog box.
  • Page 176 [Sender] tab Select the sender items you want to include and enter the information. [Destination] tab Select the destination items you want to include and enter the information. Destination names, company names, department names, and fax numbers specified in the [Sending Settings] tab ( Sending PC Faxes) are included on the cover sheet.
  • Page 177 [Include Number of Sheets to Send] Select this check box if you want to include the number of sheets that you are going to send in the cover sheet and specify the number of sheets in [Number of Sheets to Send]. The number of sheets to send is not counted automatically.
  • Page 178: Using Address Book

    0ALJ-044 Using Address Book Once you register frequently used destinations for PC faxes in the Address Book, you can easily specify destinations whenever you send PC faxes. Also, Address Book data in CSV format created on applications such as Microsoft Excel can be imported into the machine, or the Address Book data can be exported to a file for use on other fax machines or applications.
  • Page 179: Registering Destinations

    0ALJ-045 Registering Destinations This section describes how to register destinations in the Address Book for PC faxes. You can select single destinations from among those registered in the Address Book to make one group destination (Group Dial), which is useful when sending to multiple destinations at once.
  • Page 180 Specify each setting and click [OK]. Address Enter the recipient name, company name, and department name. [Fax Number] Enter the fax number(s). Hyphens can be inserted between numbers as necessary. If you want to add explanations of the uses for the fax numbers, such as "Home" or "Office", enter them in [Description]. [Notes] Enter comments as necessary.
  • Page 181 NOTE: To change or delete registered destinations, select a destination from [Address Book], and click [Edit] or [Delete]. Specify each setting and click [OK]. [Group Name] Enter a group name such as "Sales Department 1." [Show] Select the type of the destinations to display in [Available Destinations], from which you can select the destinations to register in Group Dial.
  • Page 182: Using Registered Destinations

    0ALJ-046 Using Registered Destinations This section describes how to specify destinations registered in the Address Book. Registering Destinations NOTE You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved. Log on as a user who has permission to access the folder, or change the save location of the Address Book.
  • Page 183 To specify multiple destinations, repeat steps 3 and 4. Downloaded from ManualsPrinter.com Manuals...
  • Page 184: Importing/exporting Address Book Data

    Address Book data in CSV format created on applications such as Microsoft Excel can be imported into the machine, or the Address Book data can be exported to a file for use on other fax machines or applications. The machine supports two file formats: CSV (*.csv) files and Canon Address Book files (*.abk). Importing Address Book Data...
  • Page 185 The destinations imported from the file are displayed in [Address Book]. Exporting Address Book Data Open the printer folder. Displaying the Printer Folder Right-click your fax icon and click [Printing preferences]. Click the [Edit Address Book] tab [Export]. Downloaded from ManualsPrinter.com Manuals...
  • Page 186 NOTE: If you have selected [Protect with Password when Exporting Address List] in the dialog box that is displayed when [Security Settings] of the [Special] tab is clicked, a dialog box for entering a password is displayed when you click [Export]. For more information, click [Help] on the fax driver screen.
  • Page 187 Click the [Edit Address Book] tab [Specify a Folder]. Specify the location to save the Address Book data, and click [OK]. NOTE: Save the Address Book data in a folder, such as the [My Documents] folder, where you have write permission. If you want to create an Address Book, click [New], or if you want to copy the existing Address Book to the specified folder, click [Copy].
  • Page 188 Downloaded from ManualsPrinter.com Manuals...
  • Page 189: Using The Machine As A Printer

    0ALJ-048 Using the Machine as a Printer There are many ways to use the machine as a printer. You can print documents on your computer by using the printer driver, print image files from a USB memory device, or print from portable devices using Google Cloud Print™ or AirPrint. Make full use of the print functions to suit your needs.
  • Page 190: Printing From A Computer

    If you are using the MF8580Cdw / MF8550Cdn / MF8540Cdn, you can use the PCL5c and PCL6 printer driver as well as the UFRII LT printer driver. The available print settings vary depending on the printer driver. For more information, click [Help] on each printer driver screen.
  • Page 191: Printing A Document

    Click each tab to display the print setting screens and specify the print settings as necessary. Various Print Settings NOTE: For the MF8580Cdw / MF8550Cdn / MF8540Cdn, the default setting is for 2-sided printing. Change the setting as necessary. Switching 1-Sided and 2-Sided Printing (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) [Copies] Specify the number of copies.
  • Page 192 Printing starts. On some applications, a screen like shown below appears. To cancel printing, click [Cancel] when the screen shown above is displayed. After the screen disappears or if the screen is not displayed, you can cancel printing in other ways. Canceling Prints NOTE: When printing from the Windows Store app in Windows 8/Server 2012...
  • Page 193: Canceling Prints

    0ALJ-04E Canceling Prints You can cancel printing from your computer or on the operation panel of the machine. From a Computer From the Operation Panel From a Computer You can cancel printing from the printer icon displayed on the system tray on the desktop. Double-click the printer icon.
  • Page 194 From the Operation Panel Cancel printing using (Status Monitor). Press to cancel If the screen displays a list of documents when is pressed to select the document to cancel. (Status Monitor) to cancel (Status Monitor) <Copy/Print Job> <Job Status> Select the document on the <Copy/Print Job Status>...
  • Page 195: Checking The Printing Status And Log

    0ALJ-04F Checking the Printing Status and Log You can check the current print statuses and the logs for printed documents. Useful in the Following Cases When your documents are not printed for a long time, you may want to see the waiting list of the documents waiting to be printed.
  • Page 196 <Print Job Log> Displays a list of the documents that were printed. <OK> is displayed when a document was printed successfully, and <Error> is displayed when a document failed to be printed because it was canceled or there was some error. <Details>...
  • Page 197: Various Print Settings

    Switching 1-Sided and 2-Sided Collating Printouts by Page Printing (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Printing Multiple Pages onto One Printing Posters Printing Booklet (MF8580Cdw / Sheet MF8550Cdn / MF8540Cdn Only) Printing Borders Printing Dates and Page Numbers Printing Watermarks...
  • Page 198: Enlarging Or Reducing

    0ALJ-04J Enlarging or Reducing You can make enlarged or reduced printouts by using a preset print ratio, such as A5 to A4, or a custom print ratio that you set in increments of 1%. Setting Print Ratio by Specifying the Original Document and Paper Size (Preset Ratio) The print ratio is automatically set based on the document and paper size you have specified.
  • Page 199 LINKS Printing a Document Downloaded from ManualsPrinter.com Manuals...
  • Page 200: Switching 1-sided And 2-sided Printing (mf8580cdw / Mf8550cdn / Mf8540cdn Only)

    Switching 1-Sided and 2-Sided Printing (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) If you are using the MF8580Cdw / MF8550Cdn / MF8540Cdn, you can make both 1-sided and 2-sided printouts. The default setting is [2-sided Printing]. Change the setting as necessary.
  • Page 201 LINKS Printing a Document Printing Multiple Pages onto One Sheet Printing Booklet (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 202: Collating Printouts By Page

    0ALJ-04L Collating Printouts by Page When printing copies of multi-page documents, select [Collate] to print complete sets in sequential page order. This function is useful when preparing handouts for meetings or presentations. [Basic Settings] tab Select [Collate] or [Group] in [Finishing] [OK] [Finishing] Specify the sorting method of the printouts when printing multiple-page documents.
  • Page 203: Printing Multiple Pages Onto One Sheet

    NOTE To save more paper, combine this setting with 2-sided printing. Switching 1-Sided and 2-Sided Printing (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) [Basic Settings] tab In [Page Layout], select the number of pages to print onto a single sheet...
  • Page 204: Printing Posters

    0ALJ-04S Printing Posters You can print one page of a document onto multiple pages. For example, if you make a one-page A4-size document nine times larger, you will have a poster 3x3 A4 size sheets large after you print the document and paste it together.
  • Page 205: Printing Booklet (mf8580cdw / Mf8550cdn / Mf8540cdn Only)

    [OK] [1-sided/2-sided/Booklet Printing] Select [Booklet Printing]. NOTE: For [1-sided Printing] and [2-sided Printing], see Switching 1-Sided and 2-Sided Printing (MF8580Cdw / MF8550Cdn / MF8540Cdn Only). [Booklet] The screen below is displayed. [Booklet Printing Method] [All Pages at Once]: Prints all of the pages at once as a single bundle so that you can make a booklet just by folding the printed pages in half.
  • Page 206 Gutter] check box and specify the margin width in [Booklet Gutter]. LINKS Printing a Document Downloaded from ManualsPrinter.com Manuals...
  • Page 207: Printing Borders

    0ALJ-04W Printing Borders You can add borders, such as broken lines or double lines, in the margins of printouts. [Page Setup] tab Click [Page Options] Select the border type in [Edging] [OK] [OK] [Edging] Select the border type. Preview Displays a preview with the selected border. LINKS Printing a Document Printing Dates and Page Numbers...
  • Page 208: Printing Dates And Page Numbers

    0ALJ-04X Printing Dates and Page Numbers You can print the information such as dates or page numbers, and you can specify where to print this information on the document (upper-left, lower-right, etc.). [Page Setup] tab Click [Page Options] Select the print position of the print date, user name or page number [OK] [OK] [Print Date]...
  • Page 209: Printing Watermarks

    0ALJ-04Y Printing Watermarks You can print watermarks such as "COPY" or "CONFIDENTIAL" over the document. You can create new watermarks or use pre-registered watermarks. [Page Setup] tab Select the [Watermark] check box Select a watermark from [Watermark Name] [OK] [Watermark]/[Watermark Name] Select the [Watermark] check box to display the list of the watermarks in the [Watermark Name] drop-down list.
  • Page 210 LINKS Printing a Document Printing Borders Printing Dates and Page Numbers Downloaded from ManualsPrinter.com Manuals...
  • Page 211: Setting Color Mode

    0ALJ-050 Setting Color Mode You can select a color mode (color or black and white). If a document has pages in both color and black and white, by specifying auto mode, color pages are printed in color, and black and white pages are printed in black and white automatically.
  • Page 212 NOTE For more information, click [Help] on the printer driver screen. LINKS Printing a Document Downloaded from ManualsPrinter.com Manuals...
  • Page 213: Specifying Paper Source

    0ALJ-051 Specifying Paper Source To print onto the specific paper, specify the paper source that is loaded with the paper you want to use. NOTE Before printing, specify the paper size and type for the paper loaded in the paper source. Loading Paper Specifying Paper Size and Type [Paper Source] tab...
  • Page 214 You can select this option when you select [Booklet Printing] in [1-sided/2-sided/Booklet Printing] in the [Basic Settings] tab. Printing Booklet (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) LINKS Printing a Document...
  • Page 215: Selecting Document Type

    0ALJ-052 Selecting Document Type You can specify the document type to ensure optimal image quality. There are different settings for photo documents, documents that have charts or graphs, and documents that have design drawings with fine lines. [Quality] tab Select the document type in [Objective] [OK] [Objective] Select an option that suits the document type or purpose of printing.
  • Page 216: Saving Toner

    0ALJ-053 Saving Toner You can set the printer driver to print documents using less toner. IMPORTANT When the toner save setting is enabled, fine lines and portions with lighter print density may become blurred. [Quality] tab Select the document type in [Objective] Click [Advanced Settings] Select [Toner Save] in the [Advanced Settings] screen...
  • Page 217: Combining And Printing Multiple Documents

    0ALJ-054 Combining and Printing Multiple Documents By using Canon PageComposer, you can combine multiple documents into one print job and print the job with specified print settings. This function, for example, enables you to combine documents made with different applications and print all of the pages in the same paper size.
  • Page 218 Click the [Print Settings] tab to display the screen for specifying print settings such as the number of copies or 1-sided/2- sided printing. The settings specified here are applied to the whole print job. NOTE: For more information, click [Help] on the Canon PageComposer screen. Downloaded from ManualsPrinter.com Manuals...
  • Page 219 [Details] Displays the print setting screen of the printer driver. There are fewer settings available than when using the ordinary printing method. On the [Document Name] list, select the combined-document print job you want to print, and click Printing starts. For instructions on how to cancel printing, see Canceling Prints.
  • Page 220: Configuring Printer Settings On The Machine

    Performs paper size substitution. However, if no paper to substitute is loaded in any paper sources, the substitution cannot be performed. Other Printer Settings (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) There are other printer settings you can specify on the operation panel of the machine. These settings are applied only for PCL printing.
  • Page 221: Printing A Document Secured By A Pin (secure Print) (mf8580cdw / Mf8550cdn / Mf8540cdn Only)

    0ALJ-056 Printing a Document Secured by a PIN (Secure Print) (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) By setting a PIN to a document when printing from a computer, the document is held in the memory of the machine, and is not printed until the correct PIN is entered on the operation panel of the machine.
  • Page 222: Preparing For Using Secure Print

    0ALJ-057 Preparing for Using Secure Print Make sure that Secure Print is enabled on the printer driver. IMPORTANT To perform the following procedure, log on to the computer with an administrator account. Open the printer folder. Displaying the Printer Folder Right-click your printer icon and click [Printer properties] (or [Properties]).
  • Page 223: Printing Via Secure Print

    0ALJ-058 Printing via Secure Print This section describes how to print a document from an application as a secured document. The first part of this section describes how to send a secured document to the machine, and the second part of this section describes how to print the secured document on the machine.
  • Page 224 Specify the print settings, and click [OK]. Click the [Basic Settings], [Page Setup], [Finishing], [Paper Source], or [Quality] tabs to specify the print settings on each screen as necessary. Various Print Settings Click [Print] (or [OK]). Check the document name, user name, and PIN and click [OK]. [Document Name] The document name is automatically set based on the information from the application.
  • Page 225 After the secured document is sent to the machine, it is held in the memory of the machine waiting to be printed. Printing Out Secured Documents After you send the secured document to the machine, print it out within 30 minutes. After that, the secured document will be deleted from the memory of the machine and can no longer be printed.
  • Page 226 The machine at purchase is set to delete secured documents 30 minutes after receiving them unless they are printed, but you can change this setting. Press to select <System Management Settings>, and press If the logon screen appears, enter the correct ID and PIN using numeric keys, and then press Logging on to the Machine Select <Secure Print Settings>, and press...
  • Page 227: Configuring Print Settings To Your Needs

    0ALJ-059 Configuring Print Settings to Your Needs You can register combinations of settings as "Profiles" to suit your different printing needs. Also, you can register the settings that you frequently use as the default setting. Once the default setting is set, the registered settings are automatically displayed on the printer driver screen, and you can skip the operations to specify the print settings and print immediately.
  • Page 228: Registering Combinations Of Frequently Used Print Settings

    0ALJ-05A Registering Combinations of Frequently Used Print Settings Specifying combinations of settings such as "1-sided landscape orientation on A4 size paper" every time you print may be time consuming. If you register these frequently used combinations of print settings as "profiles," you can specify printing settings simply by selecting one of these profiles from the list.
  • Page 229 NOTE Changing the settings of the selected profile You can change the settings of a selected profile. In addition, the changed settings can be registered as another profile. LINKS Printing a Document Downloaded from ManualsPrinter.com Manuals...
  • Page 230: Changing Default Settings

    0ALJ-05C Changing Default Settings The default settings are the settings that are first displayed whenever you open the print settings screen of the printer driver, but you can change them. For example, if you want to print all documents, including color documents, in black and white, you can change the default setting for color mode to [Black and White].
  • Page 231: Printing From Usb Memory (usb Print)

    For multi-page TIFF files, maximum data size is per page. Maximum data size is 20 MB for the MF8580Cdw / MF8550Cdn / MF8540Cdn when Secure Print is enabled. Note that even some files smaller than the size described above may not be printed correctly.
  • Page 232 to select <Select File and Print>, and press NOTE: Index Print You can print thumbnails of the image files (JPEG only) stored in a USB memory device. To print the images in thumbnails, select <Index Print> on the screen, and proceed to the next step. Select the file to print, and press You can select multiple files.
  • Page 233 Select <Display Method>, and press Select the display method, and press <Details> Displays file names and dates. NOTE: You can set whether to display abbreviated file names. File Name Display Format <Images> Displays previews. To select a file, press to switch the preview. Press to display a larger preview.
  • Page 234 NOTE: When you select <Date/Time (Ascending)> or <Date/Time (Descending)>, files are sorted based on the modification dates and time of the files. Press <Apply>. Specify the print settings as necessary. to select the settings, press and specify each setting. <Number of Copies> Specify the number of copies from 1 to 99.
  • Page 235 Prints four images onto a single sheet. NOTE: <N on 1> is not available for printing TIFF files. <2-Sided> (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) You can make 2-sided printouts. Use to select the binding position, and press <Book Type>...
  • Page 236 NOTE: Although <Print File Name> is not available for Index Print, the file name is automatically printed below each image. <Original Type> You can select the type of original depending on the image to print. Use to select <Photo Priority> or <Text Priority>, and press <Photo Priority>...
  • Page 237 Prints images with small text or fine lines with a clear finish. Press Printing starts. If you want to cancel printing, press <Cancel> <Yes> Disconnect the USB memory device from the USB memory port. Press Press (Status Monitor). to select <Device Status>, and press Select <Remove Memory Media>, and press Wait until the message <The memory media can be safely removed.>...
  • Page 238: Changing Default Usb Print Settings

    0ALJ-05F Changing Default USB Print Settings The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to specify the same settings every time you make prints.
  • Page 239: Using Google Cloud Print

    0ALJ-05H Using Google Cloud Print Google Cloud Print is a service that enables a user who has a Google account to print from applications such as Google Docs™ or Gmail™ via a smartphone, tablet, or computer connected to the Internet. Unlike conventional printing from a computer, Google Cloud Print is a new technology that enables you to print by connecting a printer directly to the Web.
  • Page 240: Preparing For Using Google Cloud Print

    Make sure that the machine is assigned an IPv4 address and connected to a computer over a network. Connecting via Wireless LAN (MF8580Cdw / MF8280Cw Only) Connecting via Wired LAN Make sure that the date and time and the time zone settings are correct.
  • Page 241 Click [Network Settings] [Cloud Print Settings]. Click [Register...] in [Google Cloud Print Registration Status]. NOTE: If [Register...] is unavailable You need to enable Google Cloud Print. Click [Edit...], select the [Use Cloud Printing] check box, click [OK], and then restart the machine.
  • Page 242 Follow the on-screen instructions to register the machine. LINKS Printing with Google Cloud Print Downloaded from ManualsPrinter.com Manuals...
  • Page 243: Printing With Google Cloud Print

    Color mode: Select the color mode to print in color or in black and white. 2-sided (MF8580Cdw / MF8550Cdn / MF8540Cdn only): Specify whether to make 1-sided or 2-sided printouts. Binding Location: Specify the position to bind the printouts (opening horizontally or vertically) with a binding tool such as a stapler.
  • Page 244: Using Airprint

    Printing from iPad, iPhone, or iPod touch Make sure that the machine is turned ON and is connected to the local wireless LAN. Viewing Wireless LAN Settings and Information (MF8580Cdw / MF8280Cw Only) From the application on your Apple device, tap to display the menu options.
  • Page 245 Make sure that the machine is turned ON and that it is connected to the local wireless LAN. Viewing Wireless LAN Settings and Information (MF8580Cdw / MF8280Cw Only) Open a document in an application and display the print dialog box.
  • Page 246 Click the document you want to cancel. Click [Delete]. Troubleshooting for AirPrint You cannot print using AirPrint. Make sure that the machine is turned ON. If the machine is turned ON, restart the machine and see if the problem is solved. Make sure that the paper is loaded in the machine and the machine has enough toner.
  • Page 247 Specify the required settings, and click [OK]. [Use AirPrint] Select the check box to enable printing with AirPrint. To disable AirPrint, clear the check box. [Printer Name]/[Location]/[Latitude]/[Longitude] Enter the name and the installation location information to help you identify this machine when operating your Apple device. This information is useful if you have more than one AirPrint printer.
  • Page 248 Trademarks Apple, Bonjour, iPad, iPhone, iPod touch, Macintosh, Mac OS, and OS X are trademarks of Apple Inc., registered in the U.S. and other countries. AirPrint and the AirPrint logo are trademarks of Apple Inc. Downloaded from ManualsPrinter.com Manuals...
  • Page 249: Using The Machine As A Scanner

    0ALJ-05S Using the Machine as a Scanner You can scan original documents by using the operation panel of the machine or an application on a computer. Whichever way you use, the scanned documents are converted into electronic file formats such as PDFs. Use the scan function to convert large-volume paper documents into files so that you can organize them easily.
  • Page 250: Preparing To Use The Machine As A Scanner

    0ALJ-05U Preparing to Use the Machine as a Scanner Make sure that the machine and your computer are connected and all software is installed ( Connecting to a Computer). To connect via a wireless or wired LAN, you must register this machine in MF Network Scan Utility. Register by following the procedure below. This procedure is not required if the machine and your computer are connected via USB.
  • Page 251: Scanning From The Machine

    0ALJ-05Y Scanning from the Machine The sequence of "scanning a document and saving it to a computer" can only be done when scanning from the machine. Scan while specifying what computer documents will be saved to; whether to scan documents in color or black and white;...
  • Page 252 You can change settings from MF Toolbox. Configuring Scan Settings in MF Toolbox Press Scanning starts. To cancel, press <Cancel> <Yes> IMPORTANT: You cannot scan while the MF Toolbox setup screen is displayed. Close the screen before scanning. When placing documents in the feeder in step 1 When scanning is complete, the save destination folder is displayed on the computer.
  • Page 253 You can accomplish these functions directly from the machine. Scanning Documents Directly to USB Memory Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)
  • Page 254: Scanning Using The [scan > Pc] Key

    0ALJ-061 Scanning Using the [Scan > PC] Key Place a document on the machine, and press , and scanning starts immediately. The type of scan (color or black and white), the save destination for the document, and other settings can be registered to a key, and documents can be scanned using those settings.
  • Page 255 Select the scan type, and press Scan type Color Resolution File format <Color Scan> Color 300 dpi PDF (searchable) /High compression <B&W Scan> Black and white 300 dpi TIFF <Custom 1> Color 300 dpi JPEG/Exif <Custom 2> Color 300 dpi PDF (searchable) /Standard compression A PDF format where characters on the document are scanned as text data and the text can be searched using a computer.
  • Page 256 Press To check the settings registered in the key, see Checking the Registered Settings. Scanning starts. To cancel, press <Cancel> <Yes> IMPORTANT: You cannot scan while the MF Toolbox setup screen is displayed. Close the screen before scanning. When placing documents in the feeder in step 1 When scanning is complete, the save destination folder is displayed on the computer.
  • Page 257: Scanning From A Computer

    0ALJ-0HW Scanning from a Computer There are two ways to scan from a computer: using MF Toolbox and using an application such as an image-processing or word- processing application. Scanning Using MF Toolbox MF Toolbox is an application included with the machine that enables you to scan documents or images to a computer.
  • Page 258: Scanning Using Mf Toolbox

    Placing Documents Press to select <Remote Scanner>, and press From a Computer Double-click the [Canon MF Toolbox] icon on the desktop. MF Toolbox starts. Select the scan type. Click the icon for the type of scan you want to perform.
  • Page 259 To switch a scanner If two or more machines are installed and you want to switch to another machine, click [Settings], and select the machine. Configuring Settings for MF Toolbox and the Scanner Configure the scan settings as necessary. Configuring Scan Settings in MF Toolbox Click [Start].
  • Page 260 Configuring Scan Settings in Simple Mode Configuring Scan Settings in Advanced Mode Previewing Scanned Images Before Specifying File Format and Saving You can preview the scanned images before specifying the file format and save destination. This procedure is not available when [OCR] is selected in step 5.
  • Page 261 [Save Scanned Image to] Specify a save destination folder. If you select the [Save Pictures to a Subfolder with Current Date] check box, a subfolder named with the scanning date is created in the specified folder, and the data is saved to that folder. NOTE: If you select [PDF (Add Page)] for [Save as Type] ( ), [Save Scanned Image to] is switched to [Create PDF File...
  • Page 262 When placing documents on the platen glass The screen shown below is displayed. If there are additional pages of documents to be scanned, place the next document on the platen glass, and click [Next]. Repeat this step until you finish scanning all of the pages. When there is only one page to be scanned, proceed to the next step.
  • Page 263: Configuring Scan Settings In Mf Toolbox

    0ALJ-064 Configuring Scan Settings in MF Toolbox You can change the preset settings, such as the type of scan (color or black and white), file format, and resolution, to suit your intended use. You can also specify a destination to save the scanned document, an application as a forward destination, and other settings. Configuring Scan Settings Configuring Storing Settings Specifying External Applications to Forward Scanned Data...
  • Page 264 [Input Method] (MF8580Cdw / MF8550Cdn / MF8540Cdn only) Select whether you want to scan a 1-sided or 2-sided document placed in the feeder. [Paper Size] Select the document size. If you select an option for a custom size, the [Paper Size Settings] screen opens. You can then enter a custom size.
  • Page 265 Specify settings for the scanned data, such as the file name, file format (PDF, JPEG, etc.) and save destination. [File Name] Enter the name for the scanned data file. NOTE: If a file with the same name already exists in the save destination, a unique sequential four-digit number (for example, "0001") is appended to the new file name.
  • Page 266 [Custom 2] Not available if [Scan Mode] is set to [Black and White] or [Black and White (OCR)]. Configuring Scan Settings If a message indicating the image size is too large is displayed Lower the [Image Quality] value. Configuring Scan Settings [PDF Settings] If you select [PDF], [PDF (Single Page)], [PDF (Multiple Pages)], or [PDF (Add Page)] for [Save as Type] ( ), you can configure...
  • Page 267 Click this button, and select an application. Alternatively, you can specify an application by dragging its icon here if it is not an e- mail application. NOTE: Supported e-mail applications Microsoft Outlook Express Microsoft Outlook Microsoft Exchange EUDORA Netscape Messenger Windows Mail Becky! Ver.2 Mozilla Thunderbird...
  • Page 268: Scanning Using An Application

    0ALJ-062 Scanning Using an Application Scan the document by using an application. You can use Adobe Photoshop, Microsoft Office Word, or other image-processing and word-processing applications. The scanned image is directly loaded in the application, allowing you to edit or process the image immediately. The following procedure varies depending on the application.
  • Page 269 Configuring Scan Settings in ScanGear MF Downloaded from ManualsPrinter.com Manuals...
  • Page 270: Configuring Scan Settings In Scangear Mf

    0ALJ-065 Configuring Scan Settings in ScanGear MF ScanGear MF is a scanner driver included with the machine. You can use ScanGear MF as follows. Starting from MF Toolbox When scanning from MF Toolbox, you can call ScanGear MF, and configure advanced scan settings. Select the [Display the Scanner Driver] check box and click [Start] in MF Toolbox to start ScanGear MF.
  • Page 271: Configuring Scan Settings In Simple Mode

    0ALJ-0HX Configuring Scan Settings in Simple Mode Simple Mode is a collection of basic scan settings in ScanGear MF designed for easy operation. In other words, Simple Mode is a digest version of ScanGear MF. Configure settings in the order indicated from on the screen, and click [Scan].
  • Page 272 [Document (Grayscale) The document is scanned as a grayscale image. ADF] [Select Purpose] Select a setting based on your intended use of the scanned image. [Print (300dpi)] Select when printing the scanned image. [Image Display (150dpi)] Select when displaying the scanned image on a computer. [OCR (300dpi)] Select when using the scanned image with OCR (optical character recognition) software.
  • Page 273: Configuring Scan Settings In Advanced Mode

    0ALJ-0HY Configuring Scan Settings in Advanced Mode If you click the [Advanced Mode] tab on the ScanGear MF screen, you can make more advanced adjustments in the image quality than you can in Simple Mode. You can also register adjusted settings as Favorite Settings. For more detailed information, click the icon next to the topic.
  • Page 274 Select a setting based on whether you place your documents on the platen glass or in the feeder. [Platen Glass] Select when placing documents on the platen glass. [ADF (1-sided)] Select when placing 1-sided documents in the feeder. [ADF (2-sided)] (MF8580Cdw / MF8550Cdn / Select when placing 2-sided documents in the feeder. MF8540Cdn only) [Input Size] Specify the size of the scanning area.
  • Page 275 [Color Mode] Select the image type to scan documents. The document is scanned as a black and white image (in black and white only, with no [Black and intermediate shades of gray). You can change the threshold that separates text in the White] document or the image into black and white with [Threshold] ( Adjusting Brightness and...
  • Page 276 Select [Flexible] to change the output size and the ratio of width to height. Drag the area you want to scan on the preview image or enter values for width and height. If you specify the magnification percentage in the [%] entry field on the right side of the width and height entry fields, the document is enlarged or reduced for scanning.
  • Page 277 (Brightness/Contrast) Adjusts the brightness and contrast (the difference between the light and dark parts) of the image. To adjust while checking on a graph, click on the upper-right of the screen. [Channel] If you select [Color] for [Color Mode], you can adjust the [Red], [Green] and [Blue] color channels separately. To adjust all three colors at the same time, select [Master].
  • Page 278 entire image is adjusted so that it comes closer to natural colors. Click different parts little by little while checking the preview image to produce the optimum color tone. (Tone Curve Settings) The tone curve is a curved line that indicates the brightness and contrast levels of the image before and after adjustment.
  • Page 279 Specifying Other Settings Click [Preferences] to configure various settings, including the operation when scanning. [Preview] Tab Configure the preview and auto crop operations. [Preview at the Start of ScanGear] Select the preview operation when you start ScanGear MF. [Automatically Execute Preview] Scanning of the preview image starts automatically when you start ScanGear MF.
  • Page 280 [Color Mode (Text and Table)] If the application settings are specified to scan documents in color, those settings are replaced and documents are scanned with the ScanGear MF color mode set to [Color Mode (Text and Table)]. [Text Enhanced] If the application settings are specified to scan documents in black and white, those settings are replaced and documents are scanned with the ScanGear MF color mode set to [Text Enhanced].
  • Page 281 [Play Sound When Scanning is Completed] The specified sound file is played when scanning is complete. [Test Scanner] You can check whether the scan function of the machine is working properly. When the [Scanner Diagnostics] screen opens, click [Start]. Registering Frequently Used Settings It is troublesome to configure the color mode, image quality, or other settings each time you scan.
  • Page 282 NOTE Calling registered Favorite Settings Display a preview image, and select the registered setting in the drop-down list. Registering the Brightness or Color Setting To register only the brightness, contrast, histogram, tone curve, or threshold setting, follow the procedure below. Place the document(s), and click [Preview].
  • Page 283 LINKS Configuring Scan Settings in Simple Mode Scanning Using MF Toolbox Scanning Using an Application Downloaded from ManualsPrinter.com Manuals...
  • Page 284: Convenient Scanning With A Machine-based Operation

    You can then connect the USB memory device to a computer connected to a projector and project your documents on a projector. Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) You can convert scanned documents into PDF files and send them directly from the machine as e-mail attachments. You can work more efficiently because this feature eliminates the need to use your computer to send scanned documents.
  • Page 285: Scanning Documents Directly To Usb Memory

    0ALJ-067 Scanning Documents Directly to USB Memory This section describes how to scan documents to save directly in a USB memory device connected to the machine. You can save the scanned documents in PDF, JPEG or TIFF format. Available USB Memory Devices You can use USB memory devices with the following format styles.
  • Page 286 If you select JPEG in <File Format>, only one page can be scanned when the document is placed on the platen glass. To scan multiple documents at a time, place them in the feeder. These documents will be scanned and saved as separate files. For PDF or TIFF files, multiple documents can be scanned and saved into one set of files, regardless of whether documents are placed on the platen glass or in the feeder.
  • Page 287 Downloaded from ManualsPrinter.com Manuals...
  • Page 288: Sending Documents As E-mails Directly From The Machine (mf8580cdw / Mf8550cdn / Mf8540cdn Only)

    0ALJ-06E Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) You can specify multiple destinations, including Cc/Bcc destinations, just like you can when sending normal e-mails. Place the document(s). Placing Documents Press to select <E-Mail>, and press Enter the destination using the numeric keys, and press <Apply>.
  • Page 289 The reply-to address is not set by default. If you want to display the reply-to address differently from that of the machine, specify the address from among those registered in the Address Book. If no destination is registered in the Address Book, Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only). To specify subject/body Select <Subject/Message>, and press...
  • Page 290 To specify reply-to address Select <Reply To>, and press Select <Specify from Address Book>, and press Select a reply-to address from the Address Book, and press For instructions on how to use the Address Book, see Specifying from Address Book. To specify priority Select <Priority>, and press Select a priority level, and press...
  • Page 291 If you want to specify the e-mail sender name: Register Unit Name (E-Mail) LINKS Canceling Sending Documents (E-mail/Shared Folder) (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Checking Log for Sent Documents (E-mail/Shared Folder) (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 292: Saving Documents Directly To A Shared Folder (mf8580cdw / Mf8550cdn / Mf8540cdn Only)

    Available destinations for shared folders are limited to the destinations registered in the Address Book. If no destinations are registered, register destinations in the Address Book before scanning to shared folders. Setting a Shared Folder as a Save Location Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Place the document(s). Placing Documents Press to select <Windows (SMB)>, and press...
  • Page 293 If you always want to scan with the same settings: Changing Default Settings LINKS Canceling Sending Documents (E-mail/Shared Folder) (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Checking Log for Sent Documents (E-mail/Shared Folder) (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 294: Canceling Sending Documents (e-mail/shared Folder) (mf8580cdw / Mf8550cdn / Mf8540cdn Only)

    Documents have been scanned and are waiting to be processed. Use to select the document to cancel. LINKS Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 295: Specifying Detailed Settings

    Selecting a File Format Adjusting Density Specifying Orientation of Your Selecting Document Type Scanning 2-Sided Documents Document (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Adjusting Sharpness Adjusting Balance between File Setting Gamma Values Size and Image Quality Downloaded from ManualsPrinter.com Manuals...
  • Page 296: Specifying A Scanning Size

    Select the document size LINKS Scanning Documents Directly to USB Memory Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 297: Selecting A File Format

    If you select <PDF (Compact)>, you can specify the compression level. For the resolutions of each file format, see Specifications for Scanning to Shared Folders (MF8580Cdw / MF8550Cdn / MF8540Cdn Only). Detailed Settings for <PDF (Compact)>...
  • Page 298 LINKS Scanning Documents Directly to USB Memory Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 299: Adjusting Density

    Increases the density. LINKS Scanning Documents Directly to USB Memory Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Adjusting Sharpness Downloaded from ManualsPrinter.com Manuals...
  • Page 300: Specifying Orientation Of Your Document

    Select for documents with landscape orientation. LINKS Scanning Documents Directly to USB Memory Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 301: Selecting Document Type

    Suitable when scanning documents that contain printed photos, such as magazines or pamphlets. LINKS Scanning Documents Directly to USB Memory Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 302: Scanning 2-sided Documents (mf8580cdw / Mf8550cdn / Mf8540cdn Only)

    Select for documents whose images on the front and back sides face in opposite directions. LINKS Scanning Documents Directly to USB Memory Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 303: Adjusting Sharpness

    If you want to sharpen text and lines written in pencil LINKS Scanning Documents Directly to USB Memory Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Adjusting Density...
  • Page 304: Adjusting Balance Between File Size And Image Quality

    The image quality improves, but the data compression ratio decreased and data size becomes large. LINKS Scanning Documents Directly to USB Memory Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Selecting a File Format...
  • Page 305: Setting Gamma Values

    LINKS Scanning Documents Directly to USB Memory Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Selecting a File Format...
  • Page 306: Specifying Destinations (e-mail/shared Folder) (mf8580cdw / Mf8550cdn / Mf8540cdn Only)

    Disabling Use of Previously Used Destinations LINKS Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 307: Specifying With Numeric Keys (e-mail)

    If you enter the wrong characters, press . (Press to delete each character one by one; press and hold to delete all the input characters at once.) LINKS Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 308: Specifying From Address Book

    Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Setting a Shared Folder as a Save Location Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Selecting Destinations from Address Book Press to select <E-Mail>...
  • Page 309 Displays destinations for faxes. To specify destinations using this tab, see Specifying from Address Book (Fax). < > Displays destinations for e-mails. < > Displays destinations for shared folders. < > Displays a list of destinations registered in Group Dial. This feature is not available when scanning documents to shared folders. to select a destination, and press NOTE: If you want to specify multiple destinations (e-mail)
  • Page 310 Press Press (Coded Dial). You can also use to select <Specify from Coded Dial> on the screen, and press Use the numeric keys to enter a three-digit number (001 to 181). If you enter the wrong characters, press . (Press to delete each character one by one; press and hold to delete all the input characters at once.) NOTE: If a confirmation screen appears...
  • Page 311 Display a destination you want to delete, and press LINKS Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 312: Specifying Previously Used Destinations

    The selected destination and its scan settings are specified. LINKS Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 313: Specifying Destinations In An Ldap Server (e-mail)

    LDAP server via the machine, and then search for a destination. NOTE You need to specify the settings for connecting to an LDAP server beforehand. Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Press to select <Specify from LDAP Server>, and press...
  • Page 314 If the authentication screen appears when you press <Start Search>, enter the user name of the machine and the password registered in the LDAP server, and press <Apply>. Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Select a destination, and press <Apply>.
  • Page 315 Before selecting <Confirm/Edit Destination> in step 1, you can press to toggle the destinations you specified. Display a destination you want to delete, and press LINKS Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 316: Changing Default Settings

    0ALJ-069 Changing Default Settings The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to configure the same settings every time you scan.
  • Page 317 Select the item you want to set, and change the default value. LINKS Scanning Documents Directly to USB Memory Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Specifying Detailed Settings Scan Settings Downloaded from ManualsPrinter.com Manuals...
  • Page 318: Checking Log For Sent Documents (e-mail/shared Folder) (mf8580cdw / Mf8550cdn / Mf8540cdn Only)

    Select the document whose detailed information you want to check, and press Check the detailed information about the selected document. LINKS TX Result Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Communication Management Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 319: Network

    Configuring the Machine for Printing or Configuring the Machine for Scanning to E-mail or Shared Folders Faxing from a Computer (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Customizing the Machine for More Convenient Network Experience Configuring the Machine for Your Network Environment...
  • Page 320: Connecting To A Network

    Configuring IEEE 802.1X Authentication. Select wired or wireless LAN. Selecting Wired LAN or Wireless LAN (MF8580Cdw / MF8280Cw Only) Connect to a wired or wireless LAN. Proceed to the section that corresponds to the setting you selected in step 2.
  • Page 321 Set the IP address as necessary. This step is required when you want to assign a specific IP address to the machine or change the dynamic IP addressing protocol from the default DHCP. Setting IP Addresses Downloaded from ManualsPrinter.com Manuals...
  • Page 322: Selecting Wired Lan Or Wireless Lan (mf8580cdw / Mf8280cw Only)

    0ALJ-07S Selecting Wired LAN or Wireless LAN (MF8580Cdw / MF8280Cw Only) After you decide on wired or wireless LAN to connect the machine to the computer ( Connecting to a Computer), select wired LAN or wireless LAN using the operation panel. Note that if you change the setting from <Wired LAN> to <Wireless LAN> or vice versa, you will need to uninstall MF Drivers installed on your computer and then reinstall them (MF Driver Installation Guide).
  • Page 323: Connecting To A Wired Lan

    0ALJ-07U Connecting to a Wired LAN Connect the machine to a computer via a router. Use a LAN cable to connect the machine to the router. Connect a LAN cable. Connect the machine to a router by using a LAN cable. Push the connector in until it clicks into place.
  • Page 324: Connecting To A Wireless Lan (mf8580cdw / Mf8280cw Only)

    0ALJ-07W Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only) Wireless routers (or access points) connect the machine to a computer via radio waves. If your wireless router is equipped with Wi-Fi Protected Setup (WPS), configuring your network is automatic and easy. If your networking devices do not support automatic configuration, or if you want to specify authentication and encryption settings in detail, you need to manually set up the connection.
  • Page 325 If you want to specify security settings in detail, such as authentication and encryption settings, manually enter the SSID and network key to set up the connection. Setting Up Connection by Specifying Detailed Settings LINKS Connecting to a Network Selecting Wired LAN or Wireless LAN (MF8580Cdw / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 326: Setting Up Connection Using Wps Push Button Mode

    0ALJ-07X Setting Up Connection Using WPS Push Button Mode If your wireless router supports WPS push button mode, you can easily set up a connection with a WPS button. IMPORTANT How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help. Press to select <Network Settings>, and press If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press...
  • Page 327 In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the connection is maintained as long as the machine and the computer belong to the same subnet. LINKS Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 328: Setting Up Connection Using Wps Pin Code Mode

    0ALJ-07Y Setting Up Connection Using WPS PIN Code Mode If your wireless router supports WPS PIN code mode, generate a PIN code with the machine and register the code to the networking device. IMPORTANT How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help. From a Computer Access your wireless router from a computer and display the screen for entering a WPS PIN code.
  • Page 329 In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the connection is maintained as long as the machine and the computer belong to the same subnet. LINKS Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 330: Setting Up Connection By Selecting A Wireless Router

    0ALJ-080 Setting Up Connection by Selecting a Wireless Router You can search the wireless routers (or access points) available for connection and select one from the display of the machine. For the network key, enter a WEP key or TKIP. Before selecting a wireless router, check and write down the required setup information, including the SSID and network key ( Checking the SSID and Network Key).
  • Page 331 If your wireless router is not found Check whether the machine is properly installed and ready to connect to the network. Installation/Settings Problems Enter the network key that you have written down. Enter the network key using the numeric keys, and press <Apply>. Entering Text WPA-PSK or WPA2-PSK Select <Yes>, and press...
  • Page 332 LINKS Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 333: Setting Up Connection By Specifying Detailed Settings

    0ALJ-081 Setting Up Connection by Specifying Detailed Settings If you want to specify the security settings in detail or cannot establish the wireless connection using the other procedures, manually enter all the required information for the wireless LAN connection. Before specifying detailed settings, check and write down the required information, including the SSID, network key, and wireless security protocols ( Checking the SSID and Network Key).
  • Page 334 Select the WEP key(1 to 4) you want to edit, and press Up to four WEP keys can be registered. Enter the network key that you have written down. Enter the network key using the numeric keys, and press <Apply>. Entering Text Select <Select WEP Key>, and press Select the WEP key you have edited, and press...
  • Page 335 In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the connection is maintained as long as the machine and the computer belong to the same subnet. LINKS Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 336: Checking The Ssid And Network Key

    The SSID or the network key may have been changed. If you do not know the SSID or the network key, you can check them by using the Canon MF/LBP Wireless Setup Assistant included with the User Software CD-ROM. The Canon MF/LBP Wireless Setup Assistant can be used on a computer connected to a wireless LAN.
  • Page 337 Click [Refresh]. If nothing happens, check that the settings are correctly configured on the computer and the wireless router. LINKS Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only) Setting Up Connection by Selecting a Wireless Router Setting Up Connection by Specifying Detailed Settings...
  • Page 338: Setting Ip Addresses

    0ALJ-083 Setting IP Addresses Connecting the machine to a network requires a unique network IP address. Two versions of IP addresses are available: IPv4 and IPv6. Configure these settings depending on the network environment. To use IPv6 addresses, you need to properly configure the IPv4 address settings.
  • Page 339: Setting Ipv4 Address

    0ALJ-084 Setting IPv4 Address The machine's IPv4 address can be either assigned automatically by a dynamic IP addressing protocol, such as DHCP, or entered manually. When connecting the machine to a wired LAN, make sure that the connectors of the LAN cable are firmly inserted into the ports ( Connecting to a Wired LAN).
  • Page 340 Press <Apply>. NOTE: IP addresses assigned via DHCP/BOOTP/RARP override the address obtained via Auto IP. Manually entering an IP address Check that <Auto Acquire> is set to <Off>. If <On> is displayed, select <Auto Acquire> , and set both <Select Protocol> and <Auto IP> to <Off>. Select <Manually Acquire>, and press Specify the IP address, subnet mask, and gateway address (or default gateway).
  • Page 341 LINKS Setting IPv6 Addresses Viewing Network Settings Configuring WINS Downloaded from ManualsPrinter.com Manuals...
  • Page 342: Setting Ipv6 Addresses

    0ALJ-085 Setting IPv6 Addresses The IPv6 addresses of the machine can be configured via the Remote UI. Before setting IPv6 addresses, check the IPv4 address settings ( Viewing IPv4 Settings). You need to set the correct IPv4 settings to use IPv6 addresses.
  • Page 343 Select the [Use IPv6] check box and configure the required settings. [Use IPv6] Select the check box to enable IPv6 on the machine. When not using IPv6, clear the check box. [Stateless Address] Select the check box when using a stateless address. When not using a stateless address, clear the check box. [Use Manual Address] When you want to manually enter an IPv6 address, select the check box and enter the IP address, prefix length, and default router address in the corresponding text boxes.
  • Page 344 NOTE Checking whether the settings are correct Make sure that the Remote UI screen can be displayed with your computer by using the IPv6 address of the machine. Starting Remote UI Using the operation panel IPv6 settings can also be accessed from IPv6 Settings LINKS Setting IPv4 Address...
  • Page 345: Viewing Network Settings

    Viewing IPv4 Settings Viewing IPv6 Settings Viewing the MAC Address Viewing Wireless LAN Settings and Information (MF8580Cdw / MF8280Cw Only) NOTE The IP address is not correctly configured if it is displayed as "0.0.0.0". Connecting the machine to a switching hub or bridge may result in a connection failure even when the IP address is correctly configured.
  • Page 346 Viewing Wireless LAN Settings and Information (MF8580Cdw / MF8280Cw Only) Press to select <Network Settings>, and press If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press Logging on to the Machine Select <Wireless LAN Settings>, and press...
  • Page 347: Configuring The Machine For Printing Or Faxing From A Computer

    0ALJ-087 Configuring the Machine for Printing or Faxing from a Computer When using the machine as a network printer or a PC-to-fax machine, you can configure the protocols and ports used for printing and create a print server for the machine. Before configuring the machine for printing or faxing from a computer, perform the basic setup procedures, including the printer driver installation (MF Driver Installation Guide).
  • Page 348: Configuring Printing Protocols And Wsd Functions

    0ALJ-088 Configuring Printing Protocols and WSD Functions Configure the protocols that are used for printing documents from a networked computer. The protocols supported by the machine include LPD, RAW, and WSD (Web Services on Devices). NOTE To change protocols' port numbers, see Changing Port Numbers.
  • Page 349 [Use LPD Printing] Select the check box to print via LPD. When not using LPD printing, clear the check box. [Use RAW Printing] Select the check box to print via RAW. When not using RAW printing, clear the check box. Click [OK].
  • Page 350 Restart the machine. Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. NOTE Using the operation panel LPD, RAW, and WSD settings can also be accessed from LPD Print Settings RAW Print Settings WSD Settings Setting up WSD network devices on Windows Vista/7/8 The WSD printer and scanner can be added from the printer folder.
  • Page 351: Configuring Printer Ports

    If the IP address of the machine has been changed, add a new port. Adding a port is also an effective solution when an incorrect port type was selected in the Windows printer folder during the printer driver installation. Click [Add Port]. Select [Canon MFNP Port] in [Available port types] and click [New Port]. Downloaded from ManualsPrinter.com Manuals...
  • Page 352 Click [Auto Detect], select the machine when it is detected, and click [Next]. NOTE: If the machine is not detected Click [Refresh]. If the problem persists, click [IP address] or [MAC address], enter the IP address or MAC address of the machine Viewing Network Settings, and then click [Next].
  • Page 353 LINKS Setting Up Print Server Downloaded from ManualsPrinter.com Manuals...
  • Page 354: Setting Up Print Server

    When implementing a print server in a domain environment, consult your Network Administrator. NOTE Using Department ID Management with a print server Canon Driver Information Assist Service must be added during the printer driver installation. MF Driver Installation Guide Open the printer folder.
  • Page 355 Install additional drivers as necessary. This operation is required if you want to install MF Drivers in other computers running a different bit architecture via the print server. Click [Additional Drivers]. Select the check box for the bit architecture that other computers are running, and click [OK]. Select additional drivers from the following, according to the operating system of the print server.
  • Page 356 Double-click the shared printer. Follow the on-screen instructions to install the drivers. LINKS Printing from a Computer Downloaded from ManualsPrinter.com Manuals...
  • Page 357: Configuring The Machine For Scanning To E-mail Or Shared Folders (mf8580cdw / Mf8550cdn / Mf8540cdn Only)

    Configuring the Machine for Scanning to E-mail Scanning to Shared Folders Configuring the Machine for Scanning to Shared Folders LINKS Specifications for E-mail Sending (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Specifications for Scanning to Shared Folders (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 358: Configuring The Machine For Scanning To E-mail

    Before configuring the machine for scanning to e-mail, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting via Wireless LAN (MF8580Cdw / MF8280Cw Only) Connecting via Wired LAN Make sure that you have the following information:...
  • Page 359: Configuring Basic E-mail Settings

    0ALJ-08F Configuring Basic E-mail Settings The Send Function Setting Tool helps you configure the e-mail settings. With this tool, you can also register e-mail addresses to the Address Book. NOTE More detailed settings can be specified by using the Remote UI instead of the Send Function Setting Tool ( Configuring Advanced E-mail Settings).
  • Page 360 NOTE: If the screen below appears Click [Yes]. Select the machine from [Device List] and click [Next]. NOTE: If the machine is not displayed in [Device List] Click [Search Again]. If the problem persists, click [Search by IP Address], enter the IP address of the machine, and then click [OK].
  • Page 361 Changing Port Numbers. LINKS Configuring the Machine for Scanning to E-mail Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 362: Configuring Advanced E-mail Settings

    0ALJ-08H Configuring Advanced E-mail Settings Use the Remote UI to configure detailed e-mail settings, such as POP before SMTP authentication and SSL encryption. For more information about the required settings, contact your Internet service provider or Network Administrator. Start the Remote UI and log on in System Manager Mode. Starting Remote UI Click [Settings/Registration].
  • Page 363 [SMTP Server Address] Enter up to 48 characters for the SMTP server name/address. [E-Mail Address] Enter up to 120 characters for the e-mail address that you want to use for the machine. Setting up POP before SMTP and encrypted communication with the POP server POP before SMTP authentication prevents unauthorized users from using e-mail by performing user authentication on the POP server.
  • Page 364 For more information, contact your Internet service provider or Network Administrator. LINKS Configuring the Machine for Scanning to E-mail Configuring Basic E-mail Settings Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 365: Configuring The Machine For Scanning To Shared Folders

    Before configuring the machine for scanning to shared folders, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting via Wireless LAN (MF8580Cdw / MF8280Cw Only) Connecting via Wired LAN Make sure that you have the following information:...
  • Page 366: Setting A Shared Folder As A Save Location

    0ALJ-08L Setting a Shared Folder as a Save Location The feature of scanning to shared folders is also called "Scan to SMB" because the feature uses Server Message Block (SMB), a Windows-specific technology. SMB is a protocol for sharing resources, such as files and printers, with more than one device in a network Configuring SMB).
  • Page 367 NOTE: If the screen below appears Click [Yes]. Select the machine from [Device List] and click [Next]. NOTE: If the machine is not displayed in [Device List] Click [Search Again]. If the problem persists, click [Search by IP Address], enter the IP address of the machine, and then click [OK].
  • Page 368 If the screen prompting you to enter the Address Book PIN is displayed, enter the PIN for the Address Book, and click [OK]. Setting a PIN for Address Book Specify the required settings. [Registration] [Favorites Number] With the Send Function Setting Tool, you can register a shared folder for saving scanned documents into <Favorites> in the Address Book.
  • Page 369 LINKS Configuring the Machine for Scanning to Shared Folders Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 370: Configuring The Machine For Your Network Environment

    0ALJ-08R Configuring the Machine for Your Network Environment The configuration of a network varies depending on the purpose of the network. The machine has been designed to be compatible with as many network configurations as possible, and it is equipped with a variety of technologies. Consult your Network Administrator and set a configuration to suit your network environment.
  • Page 371: Configuring Ethernet Settings

    0ALJ-08S Configuring Ethernet Settings Ethernet is a standard for communicating data in a local area network (LAN). You can set the communication mode (half-duplex/full-duplex) and the Ethernet type (10BASE-T/100BASE-TX). In general, the machine can be used without changing the defaults ( Ethernet Driver Settings), but you can change these settings to suit your network environment.
  • Page 372 LINKS Changing the Maximum Transmission Unit Setting a Wait Time for Connecting to a Network Downloaded from ManualsPrinter.com Manuals...
  • Page 373: Changing The Maximum Transmission Unit

    0ALJ-08U Changing the Maximum Transmission Unit In most Ethernet networks, the maximum size of a packet that can be sent is 1500 bytes. A packet refers to a chunk of data into which the original data is divided before being sent. The maximum transmission unit (MTU) may vary on each network. Change the settings of the machine as necessary.
  • Page 374: Setting A Wait Time For Connecting To A Network

    0ALJ-08W Setting a Wait Time for Connecting to a Network When a network is designed to enjoy redundant connectivity with multiple switching hubs or bridges, it must have a mechanism to prevent packets from looping. One effective solution is to define the role of each switch port. However, communication may still be disrupted for several tens of seconds immediately after you change the way that network devices are connected, or if you add a new device.
  • Page 375: Configuring Dns

    0ALJ-08X Configuring DNS DNS (Domain Name System) provides a service for name resolution that associates a host (or domain) name with an IP address. Configure the DNS, mDNS, or DHCP option settings as necessary. Note that the procedures for configuring DNS are different for IPv4 and IPv6.
  • Page 376 [DNS Settings] [Primary DNS Server Address] Enter the IP address of a DNS server. [Secondary DNS Server Address] Enter the IP address of a secondary DNS server, if any. [Host Name] Enter up to 47 alphanumeric characters for the host name of the machine that is to be registered to the DNS server. [Domain Name] Enter up to 47 alphanumeric characters for the name of the domain the machine belongs to, such as "example.com."...
  • Page 377 Configure IPv6 DNS settings. The [Use IPv6] check box must be selected to configure the settings. Setting IPv6 Addresses [DNS Settings] [Primary DNS Server Address] Enter the IP address of a DNS server. Addresses that start with "ff" (or multicast address) cannot be entered. [Secondary DNS Server Address] Enter the IP address of a secondary DNS server, if any.
  • Page 378 LINKS Setting IPv4 Address Setting IPv6 Addresses Viewing Network Settings Downloaded from ManualsPrinter.com Manuals...
  • Page 379: Configuring Smb

    0ALJ-08Y Configuring SMB Server Message Block (SMB) is a protocol for sharing resources, such as files and printers, with more than one device in a network. The machine uses SMB to store scanned documents into a shared folder. Depending on your network, you may have to set the NetBIOS name and workgroup name. NetBIOS Name In a Windows network that uses NetBIOS, NetBIOS names are used for identifying network-connected computers as well as for file sharing and other network services.
  • Page 380 Specify the required settings and click [OK]. [NetBIOS Name] Enter up to 15 alphanumeric characters for the NetBIOS name of the machine. [Workgroup Name] Enter up to 15 alphanumeric characters for the name of the workgroup that the machine belongs to. IMPORTANT: NetBIOS names or workgroup names that start with an asterisk (*) cannot be registered to a WINS server.
  • Page 381: Configuring Wins

    0ALJ-090 Configuring WINS Windows Internet Name Service (WINS) is a name resolution service that associates a NetBIOS name (a computer or printer name in an SMB network) with an IP address. To enable WINS, the WINS server must be specified. IMPORTANT In order to specify WINS server settings, NetBIOS name and workgroup name are required to be set.
  • Page 382 [WINS Resolution] Select the check box to use WINS for name resolution. When not using WINS, clear the check box. [WINS Server Address] Enter the IP address of the WINS server. IMPORTANT: If the IP address of the WINS server is obtained from a DHCP server, the obtained IP address overrides the IP address entered in the [WINS Server Address] text box.
  • Page 383: Registering Ldap Servers (mf8580cdw / Mf8550cdn / Mf8540cdn / Mf8280cw Only)

    0ALJ-091 Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) If an LDAP server is implemented in the network, you can search the server for fax numbers or e-mail addresses, and then specify them as destinations or register them in the Address Book. You can register a maximum of five LDAP servers to the machine.
  • Page 384 NOTE: To edit registered server information Click a text link under [Server Name] for the edit screen. To delete registered server information Click [Delete] on the right of the server name you want to delete click [OK]. Specify the required settings. [Server Name] Enter up to 24 alphanumeric characters for identifying the LDAP server.
  • Page 385 server. When [Use] or [Use (Security Authentication)] is selected, the user name and password must be specified. [Do Not Use] Select not to authenticate the machine using the login information. [Use] Select to authenticate the machine using the login information. Select to use data obtained by Kerberos, a network authentication protocol, for the authentication [Use (Security password.
  • Page 386: Configuring Sntp

    0ALJ-092 Configuring SNTP Simple Network Time Protocol (SNTP) enables you to adjust the system clock by using the time server on the network. The protocol is typically used for synchronizing the machine and a server, such as when the machine needs to access an LDAP server with the security authentication that was enabled.
  • Page 387 [TCP/IP Settings] and click [Check NTP Server] in [SNTP Settings]. If a proper connection has been established, the result is displayed as shown below. Note that this operation does not adjust the system clock. LINKS Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 388: Monitoring And Controlling The Machine With Snmp

    0ALJ-093 Monitoring and Controlling the Machine with SNMP Simple Network Management Protocol (SNMP) is a protocol for monitoring and controlling communication devices in a network by using Management Information Base (MIB). The machine supports SNMPv1 and security-enhanced SNMPv3. You can check the status of the machine from a computer when you print documents or use the Remote UI.
  • Page 389 Click [Edit...]. Specify SNMPv1 settings. If you do not need to change SNMPv1 settings, proceed to the next step. [Use SNMPv1] Select the check box to enable SNMPv1. You can specify the rest of SNMPv1 settings only when this check box is selected. [Use Community Name 1]/[Use Community Name 2] Select the check box to specify a community name.
  • Page 390 [Use Dedicated Community] Dedicated Community is a preset community, intended exclusively for Administrators using Canon software, such as imageWARE Enterprise Management Console. Select the check box to use Dedicated Community. If you do not need to use Dedicated Community, clear the check box.
  • Page 391 Specify authentication and encryption settings as necessary. Specify these settings only when [Authentication On/Encryption On] or [Authentication On/Encryption Off] has been selected for [Security Settings]. [Authentication Algorithm] Click the [MD5] or [SHA1] radio button for the algorithm that corresponds to your network environment. [Encryption Algorithm] Click the [DES] or [AES] radio button for the algorithm that corresponds to your network environment.
  • Page 392 Restart the machine. Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. NOTE Disabling both SNMPv1 and SNMPv3 If both versions of SNMP are disabled, some of the functions of the machine become unavailable, such as obtaining machine information via the printer driver.
  • Page 393: Configuring Slp Communication With Imageware

    Service Location Protocol (SLP) to gather information from the machine, including the power status. SLP settings can be specified via the Remote UI. For more information about imageWARE, contact your local authorized Canon dealer. Start the Remote UI and log on in System Manager Mode.
  • Page 394 Select the [Respond to Discovery] check box and specify the required settings. [Respond to Discovery] Select the check box to set the machine to respond to imageWARE multicast discovery packets and enable monitoring by imageWARE. [Scope Name] To include the machine into a specific scope, enter up to 32 characters for the scope name. Click [OK].
  • Page 395 [Notify] Select the check box to notify imageWARE of the power status of the machine. When [Notify] is selected, you can expect the machine to avoid unnecessary communication during sleep mode and reduce the total power consumption. [Port Number] Change the port number for this function according to the network environment. [Number of Routers to Traverse] Specify how many routers the notification packets can pass.
  • Page 396: Security

    Establishing the Basics of Information Security Protecting the Machine from Unauthorized Access Preparing for Risks from Negligence or Misuse Restricting the Machine's Printing a Document Secured by a PIN (Secure Print) (MF8580Cdw / Functions MF8550Cdn / MF8540Cdn Only) Implementing Robust Security Features Implementing Robust Security Features Downloaded from ManualsPrinter.com Manuals...
  • Page 397: Protecting The Machine From Unauthorized Access

    0ALJ-096 Protecting the Machine from Unauthorized Access Prevent unauthorized third parties from accessing and using the machine. You can implement multiple security measures, such as managing user access privileges, using firewalls, and changing port numbers. Downloaded from ManualsPrinter.com Manuals...
  • Page 398: Setting Access Privileges

    0ALJ-097 Setting Access Privileges Protect the machine from unauthorized access by only allowing users with access privileges to use the machine. Access privileges are set separately for each account, or "ID." A PIN can be set for each ID. If a user tries to operate the machine when IDs are enabled, a logon screen is displayed, and the user must enter a correct ID and PIN to use the machine.
  • Page 399: Setting The System Manager Id

    0ALJ-098 Setting the System Manager ID Register the System Manager ID, an ID that is intended exclusively for Administrators. You can also set a PIN for the System Manager ID. If this ID is enabled, you can access <Network Settings> and <System Management Settings> only when the System Manager ID and PIN have been entered correctly.
  • Page 400 Logging on to the machine If you try to access <Network Settings> or <System Management Settings> when only the System Manager ID is enabled, the following logon screen is displayed: LINKS Setting Access Privileges Setting the Department ID Management Downloaded from ManualsPrinter.com Manuals...
  • Page 401: Setting The Department Id Management

    0ALJ-099 Setting the Department ID Management You can control access to the machine by using multiple IDs for multiple users or groups. If a user tries to operate the machine when Department ID Management is enabled, a logon screen is displayed, and the user must enter their own Department ID and PIN to use the machine.
  • Page 402 [Department ID] Enter a number of up to seven digits for the Department ID. [Set PIN] To set a PIN, select the check box and enter a number of up to seven digits both in the [PIN] and [Confirm] text boxes. [Restrict Functions] Select the check box for the function that you want to disable for the Department ID.
  • Page 403 Click [Department ID Management] [Edit...]. Select the [Department ID Management] check box and click [OK]. [Department ID Management] Select the check box to enable Department ID Management. If you do not want to use Department ID Management, clear the check box. NOTE: For information on the [Allow Print Jobs with Unknown IDs]/[Allow Scan Jobs with Unknown IDs]/[Allow Black &...
  • Page 404 Setting the Department ID Management for Printing or Faxing from the Computer If you want to enable Department ID Management for printing and faxing from a computer, you need to specify settings by using the drivers you already installed on the computer. Specify the Department ID and PIN as necessary. IMPORTANT To perform the following procedure, log on to your computer with an administrator account.
  • Page 405 [PIN] Enter a number of up to seven digits for the PIN if it is set for the Department ID. [Verify] Click to verify that the correct ID and PIN are entered. This function is not available if the machine and the computer are connected via a USB or WSD (Web Services on Devices) port.
  • Page 406 Clear the check boxes as necessary and click [OK]. [Allow Print Jobs with Unknown IDs] In order to print from a computer when Department ID Management is enabled, you need to enter the correct ID and PIN on the printer driver ( Setting the Department ID Management for Printing or Faxing from the Computer).
  • Page 407: Restricting Communication By Using Firewalls

    0ALJ-09A Restricting Communication by Using Firewalls Without proper security, unauthorized third parties can access computers and other communication devices that are connected to a network. To prevent this unauthorized access, specify the settings for packet filter, a feature that restricts communication to devices with specified IP addresses or MAC addresses.
  • Page 408: Specifying Ip Addresses For Firewall Rules

    0ALJ-09C Specifying IP Addresses for Firewall Rules You can either limit communication to only devices with specified IP addresses, or block devices with specified IP addresses but permit other communications. You can specify a single IP address or a range of IP addresses. NOTE Up to 16 IP addresses (or ranges of IP addresses) can be specified for both IPv4 and IPv6.
  • Page 409 [IPv4 Address: Inbound Filter] Select to restrict receiving data from the machine to a computer by specifying IPv4 addresses. [IPv6 Address: Outbound Filter] Select to restrict sending data from the machine to a computer by specifying IPv6 addresses. [IPv6 Address: Inbound Filter] Select to restrict receiving data from the machine to a computer by specifying IPv6 addresses.
  • Page 410 When [Reject] is selected for an outbound filter Outgoing multicast and broadcast packets cannot be filtered. Deleting an IP address from exceptions Select an IP address and click [Delete]. Click [OK]. Restart the machine. Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. NOTE You can enable or disable the IP Address Filter settings from IPv4 Address Filter...
  • Page 411: Specifying Mac Addresses For Firewall Rules

    0ALJ-09E Specifying MAC Addresses for Firewall Rules You can limit communication to only devices with specified MAC addresses, or block devices with specified MAC addresses but permit other communications. Up to 32 MAC addresses can be specified. IMPORTANT This function is unavailable when the machine is connected to a wireless LAN. Start the Remote UI and log on in System Manager Mode.
  • Page 412 MAC addresses for exceptions. Select the [Use Filter] check box and click the [Reject] or [Allow] radio button for the [Default Policy]. [Use Filter] Select the check box to restrict communication. Clear the check box to disable the restriction. [Default Policy] Select the precondition to allow or reject other devices to communicate with the machine.
  • Page 413 LINKS Specifying IP Addresses for Firewall Rules Downloaded from ManualsPrinter.com Manuals...
  • Page 414: Changing Port Numbers

    NOTE To change the port number for proxy server, see Setting a Proxy. To change the port number for LDAP server, see Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only). Press to select <Network Settings>, and press...
  • Page 415: Setting A Proxy

    0ALJ-09H Setting a Proxy A proxy (or HTTP proxy server) refers to a computer or software that carries out HTTP communication for other devices, especially when communicating with resources outside the network, such as when browsing Web sites. The client devices connect to the outside network through the proxy server, and do not communicate directly to the resources outside.
  • Page 416 [Use Proxy] Select the check box to use the specified proxy server when communicating with an HTTP server. [HTTP Proxy Server Address] Enter the address of the proxy server. Specify the IP address or host name depending on the environment. [HTTP Proxy Server Port Number] Change the port number as necessary.
  • Page 417: Restricting The Machine's Functions

    Restricting Access to Address Book and Sending Functions Restricting Access to Address Book and Sending Functions (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Restricting USB Functions Restricting USB Functions...
  • Page 418: Restricting Access To Address Book And Sending Functions (mf8580cdw / Mf8550cdn / Mf8540cdn / Mf8280cw Only)

    0ALJ-09K Restricting Access to Address Book and Sending Functions (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Some cases of information leakage can be prevented by limiting the available fax and e-mail destinations to those registered in the Address Book or LDAP servers, or by setting a PIN for the Address Book so that unauthorized users cannot add or edit Address Book entries.
  • Page 419: Setting A Pin For Address Book

    LINKS Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Configuring Basic E-mail Settings Setting a Shared Folder as a Save Location...
  • Page 420: Limiting Available Destinations

    Enables the restriction. Users need to specify destinations by selecting from the Address Book or searching the LDAP servers. Press IMPORTANT This function does not limit the available destinations for PC faxing. Prohibiting PC Faxing (MF8580Cdw / MF8550Cdn / MF8280Cw Only) LINKS Setting a PIN for Address Book Disabling Use of Previously Used Destinations Prohibiting Sequential Broadcasting (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 421: Prohibiting Pc Faxing (mf8580cdw / Mf8550cdn / Mf8280cw Only)

    0ALJ-09S Prohibiting PC Faxing (MF8580Cdw / MF8550Cdn / MF8280Cw Only) You can prohibit users from PC faxing (faxing from a computer). Press to select <System Management Settings>, and press If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press...
  • Page 422: Disabling Use Of Previously Used Destinations

    Enables use of previously used destinations. <On> Disables use of previously used destinations. Press LINKS Limiting Available Destinations Prohibiting Sequential Broadcasting (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Specifying Previously Used Destinations (Fax) Specifying Previously Used Destinations Downloaded from ManualsPrinter.com Manuals...
  • Page 423: Checking Destinations Before Sending Documents

    By entering the fax number twice, you can reduce the risk of faxing to the wrong number due to input mistakes. Use features described in this section if you send confidential documents. Displaying the Screen for Confirming the Fax Number (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Displaying Destinations in Address Book Displaying the Screen for Confirming the Fax Number (MF8580Cdw / MF8550Cdn / MF8280Cw Only) You can set the machine to ask users to enter the fax number twice when it is entered by using the numeric keys.
  • Page 424 Displays the details of the entered coded dial number. Press LINKS Registering Destinations Specifying from Address Book (Fax) Specifying from Address Book Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 425: Prohibiting Sequential Broadcasting (mf8580cdw / Mf8550cdn / Mf8280cw Only)

    0ALJ-09X Prohibiting Sequential Broadcasting (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Sequential broadcasting is a feature that sends faxes to multiple recipients in succession. This feature can be disabled if preferred. Press to select <System Management Settings>, and press If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press...
  • Page 426: Restricting Usb Functions

    0ALJ-09Y Restricting USB Functions USB is a convenient way of connecting peripheral devices and storing or relocating data, but USB can also be a source of information leakage if it is not properly managed. Be especially careful when handling USB memory devices. This section describes how to restrict connection via the USB port of the machine and how to prohibit use of USB memory devices.
  • Page 427 Select <Store to USB Memory>, and press Select <Off>, and press <Off> Prohibits data from being stored into a USB memory device. Scanned data cannot be stored into the USB memory device. <On> Permits data being stored into a USB memory device. Restart the machine.
  • Page 428: Disabling Http Communication

    0ALJ-0A0 Disabling HTTP Communication HTTP is used for communications over the network, such as when you access the machine via the Remote UI. If you are using a USB connection or are otherwise not using HTTP, you can disable HTTP to block malicious third-party intrusions via the unused HTTP port. IMPORTANT Disabling HTTP disables some of the network capabilities, such as the Remote UI, WSD printing, and printing with Google Cloud Print.
  • Page 429: Disabling Remote Ui

    0ALJ-0A1 Disabling Remote UI The Remote UI is useful because the machine settings can be specified by using a Web browser on a computer. To use the Remote UI, the machine must be connected to a computer over the network. If the machine is connected to a computer via USB, or if you do not need to use the Remote UI, you might want to disable the Remote UI to reduce the risk of having your machine controlled remotely over the network by malicious third parties.
  • Page 430: Implementing Robust Security Features

    0ALJ-0A3 Implementing Robust Security Features Authorized users may incur unanticipated losses from attacks by malicious third parties, such as sniffing, spoofing, and tampering of data as it flows over a network. To protect your important and valuable information from these attacks, the machine supports the following features to enhance security and secrecy.
  • Page 431: Enabling Ssl Encrypted Communication For The Remote Ui

    0ALJ-0A4 Enabling SSL Encrypted Communication for the Remote UI You can encrypt communication between the machine and a Web browser on the computer by using Secure Sockets Layer (SSL). SSL is a mechanism for encrypting data sent or received over the network. SSL must be enabled when the Remote UI is used for specifying settings for IPSec (Pre-Shared Key Method), IEEE 802.1X authentication (TTLS/PEAP), or SNMPv3.
  • Page 432 NOTE: Viewing details of a certificate You can check the details of the certificate or verify the certificate by clicking the corresponding text link under [Key Name], or the certificate icon. Verifying Key Pairs and Digital Certificates Enable SSL for the Remote UI. Click [Security Settings] [Remote UI Settings].
  • Page 433 URL is entered in the address field, and then proceed to display the Remote UI screen. Starting Remote UI Enabling SSL for e-mailing (MF8580Cdw / MF8550Cdn / MF8540Cdn only) If the SMTP server and the POP3 server support SSL, you can enable SSL for communication with these servers ( Configuring Advanced E-mail Settings).
  • Page 434: Configuring Ipsec Settings

    0ALJ-0A5 Configuring IPSec Settings Internet Protocol Security (IPSec or IPsec) is a protocol suite for encrypting data transported over a network, including Internet networks. While SSL only encrypts data used on a specific application, such as a Web browser or an e-mail application, IPSec encrypts either whole IP packets or the payloads of IP packets, offering a more versatile security system.
  • Page 435 Configuring IPSec Settings Before using IPSec for encrypted communication, you need to register security policies (SP). A security policy consists of the groups of settings described below. Up to 10 policies can be registered. After registering policies, specify the order in which they are applied. Selector Selector defines conditions for IP packets to apply IPSec communication.
  • Page 436 Select the [Use IPSec] check box and click [OK]. If you want the machine to only receive packets that match one of the security policies that you define in the steps below, clear the [Receive Non-Policy Packets] check box. Click [Register New Policy...]. Specify the Policy Settings.
  • Page 437 [Local Address] Click the radio button for the type of IP address of the machine to apply the policy. [All IP Select to use IPSec for all IP packets. Addresses] [IPv4 Address] Select to use IPSec for all IP packets that are sent to or from the IPv4 address of the machine. [IPv6 Address] Select to use IPSec for all IP packets that are sent to or from an IPv6 address of the machine.
  • Page 438 range of Enter the address, followed by a slash and a number indicating the prefix addresses with fe80::1234/64 length. a prefix (IPv6 only) [Subnet Settings] When manually specifying IPv4 address, you can express the range by using the subnet mask. Enter the subnet mask using periods to delimit numbers (example:"255.255.255.240").
  • Page 439 Specify the [Valid for] and [Authentication]/[Encryption]/[DH Group] settings. Using a key pair and preinstalled CA certificates for authentication Click the [Digital Signature Method] radio button for [Authentication Method] and then click [Key and Certificate...]. Click [Register Default Key] on the right of a key pair you want to use. NOTE: Viewing details of a key pair or certificate You can check the details of the certificate or verify the certificate by clicking the corresponding text link under [Key...
  • Page 440 [Select Algorithm] Select the [ESP], [ESP (AES-GCM)], or [AH (SHA1)] check box(es) depending on the IPSec header and the algorithm used. AES- GCM is an algorithm for both authentication and encryption. If [ESP] is selected, also select algorithms for authentication and encryption from the [ESP Authentication] and [ESP Encryption] drop-down lists.
  • Page 441: Configuring Ieee 802.1x Authentication

    0ALJ-0A6 Configuring IEEE 802.1X Authentication The machine can connect to an 802.1X network as a client device. A typical 802.1X network consists of a RADIUS server (authentication server), LAN switch (authenticator), and client devices with authentication software (supplicants). If a device tries to connect to the 802.1X network, the device must go through user authentication in order to prove that the connection is made by an authorized user.
  • Page 442 Click [Edit...]. Select the [Use IEEE 802.1X] check box, enter the login name in the [Login Name] text box, and specify the required settings. [Use IEEE 802.1X] Select the check box to enable IEEE 802.1X authentication. [Login Name] Enter up to 24 alphanumeric characters for a name (EAP identity) that is used for identifying the user. Setting TLS Select the [Use TLS] check box and click [Key and Certificate...].
  • Page 443 NOTE: Viewing details of a key pair or certificate You can check the details of the certificate or verify the certificate by clicking the corresponding text link under [Key Name], or the certificate icon. Verifying Key Pairs and Digital Certificates Setting TTLS/PEAP Select the [Use TTLS] or [Use PEAP] check box.
  • Page 444 [User Name] Enter up to 24 alphanumeric characters for the user name. [Change Password] To set or change the password, select the check box and enter up to 24 alphanumeric characters for the new password both in the [Password] and [Confirm] text boxes. Click [OK].
  • Page 445: Configuring Settings For Key Pairs And Digital Certificates

    0ALJ-0A7 Configuring Settings for Key Pairs and Digital Certificates In order to encrypt communication with a remote device, an encryption key must be sent and received over an unsecured network beforehand. This problem is solved by public-key cryptography. Public-key cryptography ensures secure communication by protecting important and valuable information from attacks, such as sniffing, spoofing, and tampering of data as it flows over a network.
  • Page 446: Generating Key Pairs

    0ALJ-0A8 Generating Key Pairs A key pair can be generated with the machine when it is required for encrypted communication via Secure Sockets Layer (SSL). You can use SSL when accessing the machine via the Remote UI. Up to five key pairs can be registered to the machine. Start the Remote UI and log on in System Manager Mode.
  • Page 447 [Key Settings] [Key Name] Enter up to 24 alphanumeric characters for naming the key pair. Set a name that will be easy for you to find later in a list. [Signature Algorithm] Select the signature algorithm from the drop-down list. [Key Algorithm] RSA is used for generating a key pair.
  • Page 448: Using Ca-issued Key Pairs And Digital Certificates

    0ALJ-0A9 Using CA-issued Key Pairs and Digital Certificates Key pairs and digital certificates can be obtained from a certification authority (CA) for use with the machine. You can store and then register these files by using the Remote UI. Make sure that the key pair and the certificate satisfy the requirements of the machine Key and Certificate Requirements).
  • Page 449 Disabling or enabling the preinstalled CA certificates Click [Disable] on the right of the preinstalled CA certificate you want to disable. To enable the certificate again, click [Enable] on the right of the certificate. Click [Install...]. NOTE: Deleting a key pair or CA certificate Click [Delete] on the right of the file you want to delete, and then click [OK].
  • Page 450 LINKS Generating Key Pairs Verifying Key Pairs and Digital Certificates Enabling SSL Encrypted Communication for the Remote UI Configuring IPSec Settings Configuring IEEE 802.1X Authentication Downloaded from ManualsPrinter.com Manuals...
  • Page 451: Verifying Key Pairs And Digital Certificates

    0ALJ-0AA Verifying Key Pairs and Digital Certificates Once key pairs and CA certificates are registered, you can view their detailed information or verify them for validity and signature. Start the Remote UI and log on in System Manager Mode. Starting Remote UI Click [Settings/Registration].
  • Page 452 The result from verifying the certificate is displayed as shown below. LINKS Generating Key Pairs Using CA-issued Key Pairs and Digital Certificates Downloaded from ManualsPrinter.com Manuals...
  • Page 453: Using Remote Ui

    Managing Documents and Checking the Machine Status Setting Up Menu Options from Remote UI Saving/Loading Registered Data Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Basics of the Remote UI Starting Remote UI Remote UI Screens System Requirements The following environment is required to use the Remote UI.
  • Page 454: Starting Remote Ui

    0ALJ-0AE Starting Remote UI To operate remotely, you need to input the IP address of the machine into a Web browser and start the Remote UI. Check the IP address set to the machine in advance ( Viewing Network Settings). If you have any questions, ask your Network Administrator. Start the Web browser.
  • Page 455 Downloaded from ManualsPrinter.com Manuals...
  • Page 456: Remote Ui Screens

    This section describes the typical screens of the Remote UI. Portal Page (main page) [Status Monitor/Cancel] Page [Settings/Registration] Page [Address Book] Page (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Portal Page (main page) [Log Out] Logs off from the Remote UI. The Login page will be displayed.
  • Page 457 [Status Monitor/Cancel] Page [To Portal] Returns to Portal Page (main page). Menu Click an item, and the content is displayed in the right page. Managing Documents and Checking the Machine Status Breadcrumb Trail Indicates the series of pages you opened to display the currently displayed page. You can check what page is currently displayed. Refresh Icon Refreshes the currently displayed page.
  • Page 458 [To Portal] Displays Portal Page (main page). [Favorites] Displays the list of the Favorites. Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) [Coded Dial] Displays the list of the coded dial numbers. Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn /...
  • Page 459: Managing Documents And Checking The Machine Status

    0ALJ-0AH Managing Documents and Checking the Machine Status Checking Current Status of Print Documents Checking History of Documents Checking Error Information Checking Device Specifications Checking System Manager Information Checking Print Total Counter NOTE The document file name displays only 32 characters. The printed application name may be added to the file name. Checking Current Status of Print Documents The list of the documents currently printing or waiting to be printed is displayed.
  • Page 460 Checking Error Information When an error occurs, this page will be displayed by clicking the message displayed under [Error Information] on Portal Page (main page). Portal Page (main page) Log on to the Remote UI ( Starting Remote UI) [Status Monitor/Cancel] [Error Information] Checking Device Specifications The maximum print speed and the Secure Print memory capacity are displayed.
  • Page 461 Log on to the Remote UI ( Starting Remote UI) [Status Monitor/Cancel] [Device Information] Checking Print Total Counter The total number of pages that have been printed by the copy, print, and fax functions is displayed. Log on to the Remote UI ( Starting Remote UI) [Status Monitor/Cancel] [Check Counter]...
  • Page 462: Setting Up Menu Options From Remote Ui

    Sound Volume Control/Display Preferences Settings Timer Settings Timer Settings Function Settings Common Settings Common Settings Copy Settings Copy Settings Fax Settings Fax Settings (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Scan Settings Scan Settings Memory Media Print Downloaded from ManualsPrinter.com Manuals...
  • Page 463 Memory Media Print Settings Settings Printer Settings Printer Settings Report Settings Printing Reports and Lists System Management Settings System System Management Settings Management Department ID Setting the Department ID Management Management Network Settings Network Security Settings Security Communication Management System Management Settings Settings/Forwarding Settings Import/Export...
  • Page 464: Saving/loading Registered Data

    Depending on the model, you cannot import the Address Book that exported from the machine. If using the same model, you can import/export menu options and other data except the Address Book. Saving/Loading Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Saving/Loading Settings...
  • Page 465: Saving/loading Address Book (mf8580cdw / Mf8550cdn / Mf8540cdn / Mf8280cw Only)

    0ALJ-0AK Saving/Loading Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) You can save registered Address Book data in your computer, or register saved Address Book data in the machine. Other machines can import the registration contents exported from this machine and vice versa .
  • Page 466 Follow the on-screen instructions to specify the location where the exported Address Book is saved. The Address Book will be saved. IMPORTANT Do not operate until the process is complete. The screen remains the same during the export process. Do not operate the Remote UI until the message [The (file name) download has completed.] is displayed at the bottom of the screen.
  • Page 467 LINKS Remote UI Screens Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Address Book List (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)
  • Page 468: Saving/loading Settings

    0ALJ-0AL Saving/Loading Settings You can save the setting data of the menu options in your computer, or register the saved data in the machine. The exported data can be imported. If using same model, other machines can import the data exported from this machine and vice versa. These operations can be performed only when you have logged on in System Manager Mode.
  • Page 469 Click [Import/Export] [Menu]. Click [Start Exporting]. Follow the on-screen instructions to specify the location where the exported setting data is saved. The setting data will be saved. IMPORTANT Do not operate until the process is complete. The screen remains the same during the export process. Do not operate the Remote UI until the message [The (file name) download has completed.] is displayed at the bottom of the screen.
  • Page 470 Click [Import/Export] [Menu]. Click [Import]. Specify the setting file to be imported, and click [Start Importing]. To specify the file to be imported, click [Browse...] and select the file, or enter the path to the file in [File Path] (the file name with the location where the file is saved).
  • Page 471 Turn OFF the machine, wait for at least 10 seconds, and turn it back on. LINKS Remote UI Screens Setting Menu List Downloaded from ManualsPrinter.com Manuals...
  • Page 472: Registering Address Book From Remote Ui (mf8580cdw / Mf8550cdn / Mf8540cdn / Mf8280cw Only)

    0ALJ-0AS Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) You can register or edit the Address Book of the machine by using the computer. NOTE You can change the settings only when you have logged on in System Manager Mode.
  • Page 473 Select [Destination Type to Register] and click [OK]. Specify required settings and click [OK]. LINKS Remote UI Screens Saving/Loading Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Address Book List (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 474: Setting Menu List

    0ALJ-0AU Setting Menu List There are various settings in this machine. You can adjust each of the settings in detail. Access these settings by pressing TIPS You can print the setting menu in list form to check the current settings: User Data List/System Manager Data List Downloaded from ManualsPrinter.com Manuals...
  • Page 475: Network Settings

    NOTE Asterisks ( ) Settings marked with " " are only available for the MF8580Cdw / MF8280Cw. Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn. Select Wired/Wireless LAN Wireless LAN Settings TCP/IP Settings...
  • Page 476 Enter Manually Select to configure a wireless connection by manually entering an SSID. By using this method, you can specify authentication and encryption settings in detail. Setting Up Connection by Specifying Detailed Settings Security Settings None Open System Select WEP Key: 1/2/3/4 Edit WEP Key Shared Key Select WEP Key: 1/2/3/4...
  • Page 477 Gateway Address: 0.0.0.0 Check Settings Auto Acquire IP Address Subnet Mask Gateway Address PING Command Select to check that the machine is connected to a computer over a network. Testing the Network Connection DNS Settings Specify settings for Domain Name System (DNS), which provides a host name for IP address resolutions. Configuring DNS DNS Server Settings Primary DNS Server: 0.0.0.0...
  • Page 478 Prefix Length DNS Settings Specify settings for Domain Name System (DNS), which provides a host name for IP address resolutions. Configuring DNS DNS Host Name/Domain Name Settings Use IPv4 Host/Domain Host Name Domain Name DNS Dynamic Update Settings Register Manual Address Register Stateful Address Register Stateless Address DNS Dynamic Update Interval...
  • Page 479 Use WSD Browsing WSD Scan Settings Use WSD Scan Use Computer Scan Use Multicast Discovery Use HTTP Enable or disable HTTP, which is required for communications with a computer, such as when using the Remote UI, WSD printing, or printing with Google Cloud Print. Disabling HTTP Communication Port Number Settings Change port numbers for protocols according to the network environment.
  • Page 480 <Network Settings> <SNMP Settings> <SNMPv1 Settings> Select <Off> or <On> Restart the machine SNMPv3 Settings Enable or disable SNMPv3. Use the Remote UI to specify detailed settings that are applied when SNMPv3 is enabled. <Network Settings> <SNMP Settings> <SNMPv3 Settings> Select <Off>...
  • Page 481 Waiting Time for Connection at Startup Specify a wait time for connecting to a network. Select the setting depending on the network environment. Setting a Wait Time for Connecting to a Network 0 to 300 (sec.) Ethernet Driver Settings Select the communication mode of Ethernet (half-duplex/full-duplex) and the Ethernet type (10BASE-T/100BASE-TX). You can also view the MAC address of the machine.
  • Page 482: Preferences

    ( ). NOTE Asterisks ( ) Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8280Cw. Settings marked with " " have different defaults depending on the country or region of purchase. Sound Volume Control...
  • Page 483 Only When Error Occurs Three Levels Scanning Done Tone Select whether the machine beeps when scanning fax documents is complete. You can also adjust the volume. Three Levels Only When Error Occurs Three Levels Entry Tone Select whether the machine beeps when a key is pressed on the operation panel. Invalid Entry Tone Select whether the machine beeps when an invalid settings value is entered, such as when a user is trying to enter a number unavailable for a setting.
  • Page 484 By default, the main copy screen is displayed immediately after the machine is turned ON or when the Auto Reset function is performed. Specify the setting to change the default screen and display the main screen of a different function. Copy Scan Memory Media Print...
  • Page 485 Message Display Time Specify the interval in seconds at which two different messages are alternately displayed. 1 to 2 to 5 (sec.) <Preferences> <Display Settings> <Message Display Time> Enter a number for the interval <Apply> Scrolling Speed Adjust the speed for scrolling the screen by selecting from three levels. Slow Standard Fast...
  • Page 486 Remote UI Language Select the display language used for the Remote UI screens. English , French, Spanish, German, Italian, Dutch, Finnish, Portuguese, Norwegian, Swedish, Danish, Czech, Hungarian, Russian, Turkish, Polish <Preferences> <Display Settings> <Remote UI Language> Select a language Downloaded from ManualsPrinter.com Manuals...
  • Page 487: Timer Settings

    0ALJ-0AY Timer Settings All the settings about the timer are listed with short descriptions. Default settings are marked with a dagger ( NOTE Asterisks ( ) Settings marked with " " cannot be imported or exported via the Remote UI. Settings marked with "...
  • Page 488 Current Date/Time Settings Set the current date and time. Use to move the cursor, and to specify the date and time or switch between <AM>/<PM>. IMPORTANT Set <Time Zone> before setting the current date and time. If the <Time Zone> setting is changed, the current date and time are also changed accordingly.
  • Page 489 Start: Month, Week, Day End: Month, Week, Day <Timer Settings> <Date/Time Settings> <Daylight Saving Time Settings> Select a month and day <Apply> Auto Reset Time If a key is not pressed for a specified period of time, the screen and the settings are initialized to display the default screen (Auto Reset).
  • Page 490 We recommend using the factory default settings to save the most power. Entering Sleep Mode MF8580Cdw / MF8550Cdn / MF8540Cdn 10 to 60 (min.) MF8280Cw / MF8230Cn 20 to 60 (min.) Auto Offline Time If a key has not been pressed for a specified period of time after the screen below is displayed (the machine is set online for scanning), the machine automatically becomes offline.
  • Page 491: Common Settings

    Settings marked with " " are only available when the optional paper drawer (drawer 2) is attached. Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8280Cw. Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn.
  • Page 492 <Common Settings> <Drawer Auto Selection On/Off> Select the function Select the paper source Select <Off> or <On> <Apply> Functions Select the function for which you want to configure automatic drawer selection. NOTE: Select <Other> for functions such as printing reports and lists and printing images from a USB memory device. Paper Sources Select the paper source for which you want to enable.
  • Page 493 When using paper that has been preprinted with a logo, you need to change how it is facing when you perform 1- sided and 2-sided printing. NOTE: We recommend selecting <Speed Priority> if you do not need to consider which side to print on. <Print Side Priority>...
  • Page 494: Copy Settings

    All the settings about the copy are listed with short descriptions. Default settings are marked with a dagger ( NOTE Asterisks ( ) Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn. Settings marked with " " are only available when the optional paper drawer (drawer 2) is attached. Change Default Settings You can change the factory default settings about copy.
  • Page 495 Yellow: 17 Levels Magenta: 17 Levels Cyan: 17 Levels Black: 17 Levels Downloaded from ManualsPrinter.com Manuals...
  • Page 496: Fax Settings (mf8580cdw / Mf8550cdn / Mf8280cw Only)

    Settings marked with " " may be unavailable or vary or have the different default depending on the country where you are using the machine. Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn. Settings marked with " " cannot be imported or exported via the Remote UI.
  • Page 497 TX Function Settings Specify settings for sending faxes. Change Default Settings Specify settings used for sending faxes. The selected settings are used as the default settings when scanning documents. Changing Default Settings Resolution 200 x 100 dpi (Normal) 200 x 200 dpi (Fine) 200 x 200 dpi (Photo) 200 x 400 dpi (Superfine) 400 x 400 dpi (Ultrafine)
  • Page 498 <Fax Settings> <TX Function Settings> <Set Pause Time> Specify the duration of pause <Apply> Auto Redial Specify settings for Auto Redial, a function that automatically redials the fax number after several minutes if the first attempt fails because the line is busy. You can specify how many times the machine redials and the interval between redials. Redial Times 1 to 2 to 10 (times)
  • Page 499 <Print Position> Specifies the position to print the terminal ID information in the sent fax. Select <Inside Image Area> to print the information inside the image area, or <Outside Image Area> to print the information outside the image area. <Mark Number as> Adds the "FAX"...
  • Page 500 Specify settings for sounding a ring to notify you of incoming faxes. This feature is only available when <Auto> or <Fax/Tel Auto Switch> is selected for the receive mode. Specify how many times the incoming call rings when the machine receives a fax call. You can also disable the settings to prevent the incoming call from ringing.
  • Page 501 Specify settings for printing received faxes. Print on Both Sides Specify settings for printing received faxes on both sides of paper. <Fax Settings> <RX Print Settings> <Print on Both Sides> <On> Reduce RX Size Specify settings for reducing the image size of a received document. You can select an automatic reduction ratio that reduces the received document to size of the loaded paper.
  • Page 502 <Continue Printing When Toner Is Low> <On> Fax Setup Guide Select to display on-screen instructions for specifying settings, including the fax number and the telephone line type. Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Downloaded from ManualsPrinter.com Manuals...
  • Page 503: Scan Settings

    All the settings about the scan are listed with short descriptions. Default settings are marked with a dagger ( NOTE Asterisks ( ) Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn. Settings marked with " " cannot be imported or exported via the Remote UI. TX Function Settings...
  • Page 504 Reply To None Specify from Address Book Priority Standard High Windows (SMB) Scan Size File Format PDF (Compact) JPEG TIFF Density Nine Levels Original Orientation Portrait Landscape Original Type Text Text/Photo Photo 2-Sided Original Book Type Calendar Type Sharpness Seven Levels Data Size Small: Memory Priority Standard...
  • Page 505 JPEG TIFF Density Nine Levels Original Orientation Portrait Landscape Original Type Text Text/Photo Photo 2-Sided Original Book Type Calendar Type Sharpness Seven Levels Data Size Small: Memory Priority Standard Large: Image Quality Priority Output File Image Settings Specify settings for the gamma value and file compression ratio for converting scanned documents into files. YCbCr TX Gamma Value Select the gamma value used when converting scanned color documents into the specified file format.
  • Page 506 Color Scan B&W Scan Custom 1 Custom 2 Network Connection Color Scan B&W Scan Custom 1 Custom 2 Scan -> PC2 USB Connection Color Scan B&W Scan Custom 1 Custom 2 Network Connection Color Scan B&W Scan Custom 1 Custom 2 Confirm Destination Scan ->...
  • Page 507: Memory Media Print Settings

    Asterisks ( ) Settings marked with " " are only available when the optional paper drawer (drawer 2) is attached. Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn. Change Default Settings Default Display Settings...
  • Page 508 Details Images <Memory Media Print Settings> <Default Display Settings> Select <Details> or <Images> <Details> Displays file names and dates in list form. <Images> Displays thumbnails for previewing. File Sort Default Settings Select whether to display files in a USB memory device in ascending or descending order of file name or date. Name (Ascending) Name (Descending) Date/Time (Ascending)
  • Page 509 <Short File Name> Shortens a file name to as few as eight characters. To distinguish files that have similar names, numbers such as " 1" or " 2" are added at the end of the file names. <Long File Name> Displays a file name up to 20 characters.
  • Page 510: Printer Settings

    NOTE Asterisks ( ) Settings marked with an asterisk ( ) are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn. Priority of settings Settings that are specified in an application or on the printer driver will override those specified on the machine. The settings described in this section are especially useful if you are printing on an operating system such as UNIX on which the printer drivers for the machine are not available.
  • Page 511 <Printer Settings> <2-Sided Printing> Select <Off> or <On> Default Paper Select the default setting for the size and type of the paper to print on. NOTE <Default Paper Size> and <Default Paper Type> cannot be specified separately. Specify the paper size in the <Default Paper Size>...
  • Page 512 Paper Size Override Select whether to switch between printing on A4 and LTR size paper if one of these paper sizes is loaded but the other is not. Configuring Printer Settings on the Machine Print Quality Specify the print quality such as toner density and image data processing methods. Density Specify the print density for each toner color.
  • Page 513 17 Levels 17 Levels NOTE The settings specified for <Toner Density (Fine Adjust)> are disabled when <Toner Save> is enabled. <Printer Settings> <Print Quality> <Density> <Toner Density (Fine Adjust)> Select the toner color Select <High>, <Medium>, or <Low> Specify the toner density Press <Apply>...
  • Page 514 Mode 3 Mode 4 Mode 5 Mode 6 <Printer Settings> <Print Quality> <Special Smoothing Mode> Select the smoothing mode <Mode 1> Prints the edges of dark colored text, lines, and graphics smoothly. This setting is recommended for most types of printing.
  • Page 515 Specify the page layout settings such as binding position and margin values. Binding Location Select the binding position of the paper (along the long edge or the short edge). For 2-sided printing, image orientation is automatically arranged to produce the correct layout. in the illustrations below represent margins.
  • Page 516 the print position to the right. Decreasing the value moves the print position to the left. -50.0 to ±0 to +50.0 (mm) IMPORTANT If this setting moves any of the print data outside the printable area, the portion outside the printable area will not be printed.
  • Page 517 If this setting moves any of the print data outside the printable area, the portion outside the printable area will not be printed. <Printer Settings> <Layout> <Offset Short Edge (Back)> Specify the offset value <Apply> Offset Long Edge (Back) Specify the print position by setting the offset value for the long edge on the back side of the paper. Increasing the value moves the print position downward.
  • Page 518 Set the time period after which the machine deletes incomplete print data from memory. The machine deletes incomplete print data because it may have some errors and prevent the machine from printing the next document. 5 to 15 to 300 (sec.) NOTE Provide the machine with enough time to receive all the print data from the computer, especially when printing large amounts of data.
  • Page 519 Specify the font to use by selecting a corresponding font ID number from 0 to 54. You can print the PCL font list with font samples from the operation panel. PCL Font List (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 0 to 54...
  • Page 520 <Printer Settings> <PCL> <Font Number> Select the font number <Apply> Point Size Set the font size in points, adjustable in 0.25 increments. You can specify this setting only when a proportionally-spaced scalable font is selected in <Font Number>. 4.00 to 12.00 to 999.75 (point) <Printer Settings>...
  • Page 521 ISO4 PC8TK ISO6 PIFONT ISO60 PSMATH ISO69 PSTEXT ISOL1 ROMAN8 ISOL2 VNINTL ISOL5 VNMATH ISOL6 VNUS LEGAL WIN30 MATH8 WINBALT MCTEXT WINL1 MSPUBL WINL2 PC1004 WINL5 <Printer Settings> <PCL> <Character Code> Select the character code Custom Paper Select whether to set a custom paper size. Select <On> to set the dimensions of the paper in <X dimension> and <Y dimension>. <Printer Settings>...
  • Page 522 Y dimension Specify the vertical dimension (long edge) of the custom paper. 127 to 355 (mm) <Printer Settings> <PCL> <Y dimension> Specify the dimension <Apply> Append CR to LF Select whether to append a carriage return (CR) when the machine receives a line feed code (LF). If <Yes> is selected, the print position moves to the beginning of the next line when the machine receives an LF code.
  • Page 523 <Resolution> or <Gradation> separately for text, graphics, and images. Error Diffusion Resolution/Gradation Text Resolution Gradation Graphics Resolution Gradation Image Resolution Gradation <Printer Settings> <PCL> <Halftones> Specify the halftones settings <Error Diffusion> Prints small text and fine lines with a clear finish. If this setting is set to <On>, <Resolution> and <Gradation> settings that are specified for <Text>, <Graphics>, and <Image>...
  • Page 524 <Printer Settings> <PCL> <RGB Source Profile> Select <Text>, <Graphics>, or <Image> Select the source profile Output Profile Select the output profile for color matching. It is recommended that you use the default <Normal> setting for printing text or graphic data, and the <Photo> setting for printing photographic images. Text Normal Photo...
  • Page 525 <Perceptual> Performs color matching suitable for printing photographic images when <Photo> for the <Output Profile> setting has also been selected. <Saturation> Performs color matching for printing vivid graphics such as illustrations and diagrams. <Colorimetric> Performs color matching to minimize the differences in color between originals such as color samples or logos and printouts.
  • Page 526 You can set the machine or a computer (printer driver) to perform color matching. If <Printer> is selected, the machine performs color matching, and if <Host> is selected, the computer or printer driver performs it. Printer Host <Printer Settings> <PCL> <CMS (Matching) Selection>...
  • Page 527 <Printer Settings> <PCL> <Gamma Correction> Select <Text>, <Graphics>, or <Image> Set the gamma value Advanced Smoothing Select how jagged outlines of text and graphics are smoothed. <Smooth 2> applies a stronger smoothing effect than <Smooth 1>. You can apply the setting separately for text and graphics. Advanced Smoothing Smooth 1 Smooth 2...
  • Page 528: Adjustment/maintenance

    0ALJ-0C6 Adjustment/Maintenance All the settings about adjustment and maintenance are listed with short descriptions. Default settings are marked with a dagger ( ). NOTE Asterisks ( ) Settings marked with an asterisk ( ) are only available when the optional paper drawer (drawer 2) is attached. Auto Adjust Gradation Auto Correction Settings Correct Print Color Mismatch...
  • Page 529 <Adjustment/Maintenance> <Auto Correction Settings> <Correct Print Color Mismatch When Main Power is ON> Select <On> or <Off> Correct Print Color Mismatch Use this function if color shift has blurred the image. Correcting "Print Color Mismatch" Black Text Processing for Color Adjust the threshold value to determine whether to print black text in color documents by using only black toner or by using a mixture of black and color toners.
  • Page 530 Rough Paper Settings When printing on rough paper, especially when color images are printed too light, select <On>. You can specify the settings separately for each paper source. Multi-Purpose Tray Drawer 1 Drawer 2 <Adjustment/Maintenance> <Special Processing> <Special Paper Processing> <Rough Paper Settings>...
  • Page 531 <Adjustment/Maintenance> <Special Processing> <Special Paper Processing> <Envelope Switch> Select <Envelope 1> or <Envelope 2> <Envelope 1> Prints on envelopes with normal fixing power. <Envelope 2> Prints on envelopes with fixing power stronger than <Envelope 1>. Special Mode P If the printed paper curls, select <On>. <Adjustment/Maintenance>...
  • Page 532: System Management Settings

    Settings marked with " " cannot be imported or exported via the Remote UI. Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw. Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn.
  • Page 533 System Manager Name Enter up to 32 alphanumeric characters for the name of an Administrator. Device Information Settings Enter up to 32 alphanumeric characters for the name and the installation location to identify the machine. Device Name Location <System Management Settings> <Device Information Settings>...
  • Page 534 <On> Restart the machine Use IPSec Select whether to perform encrypted communication by establishing a virtual private network (VPN) via IPSec. Configuring IPSec Settings <System Management Settings> <Security Settings> <Use IPSec> Select <Off> or <On> Restart the machine IPv4 Address Filter Enable or disable settings for filtering packets sent to or received from devices with specified IPv4 addresses.
  • Page 535 MAC Address Filter Enable or disable settings for filtering packets sent to or received from devices with specified MAC addresses. Specifying MAC Addresses for Firewall Rules Outbound Filter Inbound Filter <System Management Settings> <Security Settings> <MAC Address Filter> Select <Outbound Filter> or <Inbound Filter> Select <Off>...
  • Page 536 R-Key Setting If your machine is connected through a PBX (Private Branch Exchange), it is necessary to set the access method. You can set the PBX type to <Prefix> or <Hooking>. If you register the outside line access number to the R-key, you can easily access the outside line.
  • Page 537 Ireland (IE) Ukraine (UA) Italy (IT) Great Britain (GB) Jordan (JO) Other Luxembourg (LU) <System Management Settings> <Select Country/Region> Select a country or region Forwarding Settings *1 *3 Select whether to forward all the received fax documents to a specified destination. In addition to a fax number, you can also specify an e-mail address or a shared folder in a computer as the forwarding destination.
  • Page 538 Select whether to require users to enter the fax number twice when it is entered by using the numeric keys. Displaying the Screen for Confirming the Fax Number (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Coded Dial TX Confirmation Select whether to display the details of an entered coded dial number when it is selected as a destination.
  • Page 539 Restart the machine USB Device On/Off Enable or disable the USB port that is used for connecting the machine to a computer. Restricting the USB Connection with a Computer Store to USB Memory Select whether to permit storing scanned documents into a USB memory device. Restricting the Scan to USB Function Memory Media Print On/Off Select whether to permit printing data from a USB memory device when it is attached to the machine.
  • Page 540 Secure Print Settings Enable or disable Secure Print. Printing via Secure Print Secure Print Deletion Time 10 to 30 to 240 (min.) PDL Selection (Plug and Play) Select a page description language so that the machine is detected as a printer that is compatible with that language when it is connected to a computer by using Plug and Play.
  • Page 541 <Via PC> Select to manually install the firmware update available on the Canon Web site yourself. For instructions on how to install the update, see the instruction manual available on the Web site. When the machine uses a wireless LAN, update with <Via PC>...
  • Page 542: Initialize Menu

    Select to restore the settings listed below to the factory defaults. You can restore all the settings listed below at once, or you can restore individual settings separately. Initializing Menu NOTE Asterisks ( ) Settings marked with an asterisk ( ) are only available for the MF8580Cdw / MF8550Cdn / MF8280Cw. Preferences Timer Settings Common Settings Copy Settings...
  • Page 543: Troubleshooting

    If the screen displays a message or error code (three digits), see the following sections. When an Error Message Appears When an Error Code Appears Common Problems If you suspect that the machine is malfunctioning, see the following sections before contacting Canon. Common Problems Installation/Settings Problems Copying Problems...
  • Page 544: Clearing Jams

    Check that no jammed paper fragments remain in the machine. Do not forcibly remove the jammed document or paper from the machine Forcibly removing the paper may damage parts. If you are not able to remove the paper, contact your local authorized Canon dealer or the Canon help line.
  • Page 545 Open the feeder cover. Move the lever to unlock. Gently pull out the document. Remove the jammed document from the inner cover inside the feeder. Hold the green knob, and open the inner cover. Gently pull out the document. Close the inner cover. Return the lever back in place, and close the feeder cover.
  • Page 546 Lower the operation panel and the front cover. Paper Jams in the Manual Feed Slot (MF8580Cdw / MF8550Cdn / MF8540Cdn) If there is paper loaded in the tray, remove it first. Do not forcibly remove jammed paper from the machine. If the jammed paper cannot be removed easily, proceed to the next step.
  • Page 547 IMPORTANT: Make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage the paper drawer by dropping it, if it slides out too easily. Hold the green knobs, and push down the part shown in the figure. Gently pull out the paper.
  • Page 548 IMPORTANT: Make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage the paper drawer by dropping it, if it slides out too easily. Gently pull out the paper. When the optional paper drawer (drawer 2) is attached, gently pull out the paper in the same way. Set the paper drawer.
  • Page 549 Hold the green knobs, and firmly close the duplex unit ( ) until it clicks. Gently pull out the paper. Close the rear cover. Document Jams in the Feeder (MF8280Cw / MF8230Cn) If there are documents placed in the feeder, remove them first. Then, follow the procedure below. Open the feeder cover.
  • Page 550 Paper Jams in the Front and Back Sides Lift the operation panel. Gently pull out the paper. Lower the operation panel. Open the rear cover. Gently pull out the paper. Close the rear cover. Paper Jams in the Manual Feed Slot (MF8280Cw / MF8230Cn) Pull out the paper drawer.
  • Page 551 IMPORTANT: Make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage the paper drawer by dropping it, if it slides out too easily. Open the cover. Hold the green knobs, and push down the part shown in the figure. Gently pull out the paper.
  • Page 552: When An Error Message Appears

    0ALJ-0CC When an Error Message Appears If you cannot send a fax or the memory is full, or you encounter operation problems, a message appears on the display. Find out more information about messages in the following list. Black & White copying is restricted. Do you want to log in? Black and white copying is disabled in the Department ID Management.
  • Page 553 To specify multiple destinations, you need to set <Restrict Sequential Broadcast> to <Off> or <Confirm Sequential Broadcast>. For more information, contact your Administrator. Prohibiting Sequential Broadcasting (MF8580Cdw / MF8550Cdn / MF8280Cw Only) Cannot specify a group. Group Dial was specified as a destination after pressing <Hook>.
  • Page 554 Cloud Print is unavailable due to an error. Check whether the machine is correctly connected to a wireless LAN or wired LAN. Connecting via Wireless LAN (MF8580Cdw / MF8280Cw Only) Connecting via Wired LAN A port that is used for Cloud Print may be blocked by a firewall or other protection. Check whether the 5222 port is available with your computer.
  • Page 555 Connection failed. Check the PSK settings. The network key (PSK) of a wireless router to be connected is not set to the machine correctly. Check the network key (PSK) of the wireless router, and set it to the machine again. Checking the SSID and Network Key Setting Up Connection by Selecting a Wireless Router Setting Up Connection by Specifying Detailed Settings...
  • Page 556 If WPS is not supported: Set using another connecting method. Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only) End of cart. parts lifetime. Cart. replacement recommended. A toner cartridge may be set that cannot guarantee print quality because it has reached the end of its lifetime or for other reasons.
  • Page 557 No Paper Paper is not loaded in the paper drawer or the manual feed slot. Load the paper. Loading Paper Paper on which reports or lists can be printed is not loaded. Reports or lists can be printed on A4 or Letter size paper. Load A4 or Letter size paper and set its size. Also, set the paper type to <Plain 1>, <Plain 2>, <Plain 3>, <Recycled>, <Color>, or <Thin>...
  • Page 558 Paper Size & Settings Mismatch The paper size setting on the operation panel does not match the loaded paper size. Match the paper size setting specified in <Paper Settings> and the size of the paper that is actually loaded. To use the loaded paper Change the setting of <Paper Settings>...
  • Page 559 Toner is running low. Have a new toner cartridge ready. About Replacement Toner Cartridges Printer Memory Full: Press Status Monitor The memory became full of print data that could not be printed due to errors. Cancel printing of the documents with errors or print the documents by selecting <Skip Error>. Canceling Prints Printing is restricted.
  • Page 560 Shared Key authentication failed. Check the WEP settings. The network key (the WEP key) of a wireless router to be connected is not set to the machine correctly. Check the network key (the WEP key) of the wireless router, and set it to the machine again. Checking the SSID and Network Key Setting Up Connection by Specifying Detailed Settings Connect again by selecting a wireless router or by manually changing the WEP authentication method to <Open...
  • Page 561 The image cannot be recognized. The image you selected could not be previewed when you were selecting files to print in a USB memory device. Images with the "?" icon cannot be previewed. JPEG or TIFF images can be previewed, but some of the images may not be able to be displayed.
  • Page 562 The memory is full. Scanning will be canceled. Do you want to print? A document could not be scanned due to insufficient memory space. Select whether to print up to the scanned pages or to cancel the scanning. If you cancel, divide the document into multiple sections and scan them, or change the scanning settings.
  • Page 563 The toner cartridge is not set in the cartridge tray correctly, or the toner cartridge may be faulty. Set the toner cartridge of the color displayed again. If the message still appears, the toner cartridge may be faulty. Contact your local authorized Canon dealer or the Canon help line. How to Replace Toner Cartridges Use Remote UI to set the information necessary for authentication.
  • Page 564: When An Error Code Appears

    A document jams in the feeder. Remove the jammed document. Document Jams in the Feeder (MF8580Cdw / MF8550Cdn / MF8540Cdn) Document Jams in the Feeder (MF8280Cw / MF8230Cn) A fax could not be sent or received due to its large data size.
  • Page 565 Register the forwarding destination again. If the documents that failed to be forwarded remain in memory, you can forward it again. Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Printing/Resending/Deleting Documents that Failed to be Forwarded Memory is full.
  • Page 566 A scanned document could not be stored to a USB memory device due to an error. Remove the USB memory device, and insert it again. Scanning Documents Directly to USB Memory Reduce the number of documents to scan. Authentication failed because an incorrect Department ID or PIN was entered when the Department ID Management was activated.
  • Page 567 Scanned data could not be e-mailed or stored to the shared folder because the LAN cable is disconnected. Check whether the LAN cable is connected correctly. Connecting to a Wired LAN Scanned data could not be e-mailed or stored to the shared folder because TCP/IP was not working correctly. Check <TCP/IP Settings>, and set correctly.
  • Page 568 Address Book. Setting a Shared Folder as a Save Location Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) When sending an e-mail, an incorrect destination was specified. Enter the correct e-mail address, and send the message again. If the destination that was registered in the Address Book was used, check whether the e-mail address is correct.
  • Page 569 Printing from USB Memory (USB Print) A user name and password that are used for SMTP authentication are not set correctly. Set the user name and password correctly. Configuring Basic E-mail Settings Configuring Advanced E-mail Settings When sending an e-mail, an encryption algorithm that is common to the mail server is not present. C