Setting Access Privileges
Protect the machine from unauthorized access by only allowing users with access privileges to use the machine. Access privileges are set
separately for each account, or "ID." A PIN can be set for each ID. If a user tries to operate the machine when IDs are enabled, a logon
screen is displayed, and the user must enter a correct ID and PIN to use the machine.
IDs are divided into two types: System Manager ID, which is intended exclusively for Administrators, and Department ID for general
users. System Manager ID is an account with full access privileges. With System Manager ID, you can restrict the use of functions, such
as color copying and faxing, for each ID. If these two types of IDs are used at the same time, two different privilege levels are set,
which makes it possible to flexibly manage the machine and enhance security.
System Manager ID
System Manager ID is an account with full access privileges. If you specify a System Manager ID, you need to log on to the machine
using the System Manager ID information in order to access <Network Settings> or <System Management Settings>. Set the System
Manager ID when you need different access privilege levels for Administrators and general users. Only one System Manager ID can
Setting the System Manager ID
Department ID (Department ID Management)
You can specify access privileges for a user (or group of users) by registering a Department ID. You can register multiple Department
IDs. If a user tries to operate the machine when Department IDs are enabled, a logon screen is displayed, and the user must enter
their own Department ID and PIN to use the machine. Information for each Department ID can be viewed, such as how many pages
have been copied, printed, or scanned in black and white or color.
Setting the Department ID Management
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