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imagistics DL170 Operating Manual

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DL170
Operating Manual
For use with Imagistics and Pitney Bowes DL170 copier/printer/facsimile systems.

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  • Page 1 DL170 Operating Manual For use with Imagistics and Pitney Bowes DL170 copier/printer/facsimile systems.
  • Page 3 Welcome … Thank you! Thanks for selecting an Imagistics International Inc. fax machine for your business. Before you begin, please note that before your fax can be used and before you can turn on power to the unit for the first time, there are important precautions to take.
  • Page 4 Trademarks Imagistics, the Imagistics logo and all Imagistics fax product names contained herein are trademarks of Imagistics International Inc. is a registered mark of the United States Environmental Protection NERGY Agency. Copyright Copyright © 2002 by Imagistics International Inc, All rights reserved.
  • Page 5 Before using your Imagistics Fax Machine Where to set up your fax machine Clean Dust buildup can damage your fax. Periodically Follow these guidelines when setting up your fax machine: clean your fax machine as described in the operating instructions. Do not use a dust cover, which can Away from direct sunlight cause damage from overheating.

  • Page 6: Power Requirements

    If service is cord’s metal plugs exposed. Doing so could cause a required, call Imagistics Service at 1 800.243.5556 fire and poses a risk of electrical shock. Do not share an extension cord...
  • Page 7 Do not expose cartridges or drums to direct Using toner cartridges and other supplies that are sunlight. not manufactured specifically for Imagistics machines may affect the operation of your unit. Do not expose the cartridges or drums to static or other electrical shock.
  • Page 8 Facsimile Diagnostic Center . Ordering Supplies, Accessories and Options Diagnostic There are a number of supply , accessory and optional items you can order for your DL170. They can be ordered from either Imagistics Supply Line or from your Center Phone Supply Supply local Imagistics Sales Office.
  • Page 9 Welcome to your Imagistics fax machine! These instructions are divided into the following sections. Find your serial number and write it down • “Getting started” (page 1.1) describes how to set up your Please note that your machine’s serial machine, operating tips and some important settings that you number is located on the bar code label should perform before you use your machine.

  • Page 10: Table Of Contents

    Table of Contents Getting started Receiving faxes ..........2.10 Answering calls manually .
  • Page 11 Creating or modifying a batch box ......3.12 Settings for copying ..........4.6 Printing a list of batch boxes .
  • Page 12 Getting started This chapter describes how to set up your machine, operating tips and some important settings before you use your machine Packaging contents Parts of your machine Control Panel Overview Setting up Operating tips 1.11 Function table 1.14 EasyStart (Initial settings) 1.18...

  • Page 13: Getting Started

    Getting started Packaging contents Parts of your machine Note: Any terms used here that are unclear to you right now will be explained in detail in the coming pages. Control Panel — The keys you use to operate your machine. (See pages 1.3–1.4 for more details.) ADF (Automatic Document Feeder) —...
  • Page 14 Extension paper tray — Holds up the printout after it emerges. Printed document exit — Where the printout emerges. Handset (optional ) — Used for voice communication. This handset is avail- able from your authorized Imagistics dealer, and can be added when you purchase DL170 or as an upgrade afterward.

  • Page 15: Control Panel Overview

    Getting started Control Panel Overview Soft key 3: — Turns the monitor speaker off or on. When it’s on, MONITOR CALL light — Glows when the machine is in the Copy mode. COPY it allows you to hear the call you’re making. When using this feature, you can only hear the communication taking place.
  • Page 16 Getting started — Press to begin a fax transmission, reception or copying. Printer status lights — Green lights indicate the acceptable paper sources. START Red light will glow if the printer problem (such as paper jam) occurred. — Stops the current operation and ejects a document from the ADF. STOP —...

  • Page 17: Setting Up

    Getting started Setting up Pick an installation spot Where should you install your fax machine? The location should be: • Clean ——-Dust buildup can damage your machine. (However, do not use a cover!) • In the open — Allow at least 12 inches of clearance around your machine. Be sure that you never cover the machine.

  • Page 18: Installing The Printing Supplies

    Getting started Installing the printing supplies Gently install the toner cartridge in the printer, making sure the toner car- Your fax prints incoming faxes and copies with a reliable 600 dpi print engine. Your tridge’s two pins fit in the slits inside fax requires two types of printing supplies (sometimes also called consumables): the printer frame.

  • Page 19: Attach The Paper-Handling Parts

    Getting started Attach the paper—-handling parts Plug in and power up Attach the document tray by inserting it into the appropriate holes, as shown. Plug one end of the telephone line cord into the jack on the machine’s LINE rear side and the other end into a standard telephone wall jack. Attach the extension paper tray by inserting its two pegs at a slightly upward Plug the non—-pronged end of the AC power cord into the AC power cord jack angle into the appropriate holes, as shown.

  • Page 20: Adjust The Monitor Speaker's Volume

    Getting started Loading paper Adjust the monitor speaker’s volume Acceptable paper size and cassette capacity You can set the volume of the monitor speaker. Paper source Paper type Paper size Capacity Press on the control panel. You now should hear a dial tone. MONITOR CALL And press...
  • Page 21 Getting started Helpful Tip: The paper level indicator on the While pressing the release lever, front paper cassette lets you see slide the paper length guide to the how much paper is in the cassette position for the paper size you without your having to open the cas- want to use.
  • Page 22 Getting started Press until the recording paper size for the bypass tray you want When you load the paper on the bypass tray, the will show: appears. In this example, we’ve chosen Ltr. Set Bypass Ppr:Ltr Note: You can set the primary paper size for the bypass tray in this step. / /Enter However, regardless of this setting, you should set the paper size when you load the paper on the bypass tray.

  • Page 23: Specifications

    Getting started Operating tips Changing modes How to operate the machine To press: 0 (zero), 1, 2, 3, 4, 5, 6, 7, 8, 9, # or * You can use this machine not only as a Use: The numeric keypad. fax machine, but as a copier as well.

  • Page 24: Entering Characters

    Getting started Entering characters Using to enter characters CODE Also, you can use the key to enter special characters or symbols. CODE Some settings give you a chance to enter characters; for your TTI, remote fax’s name or others. To enter letters or other characters, use one—-touch keys, numeric When the machine prompts you to enter a name, press CODE keypad or...

  • Page 25: Searching The Functions Using The Cursor Key

    Getting started Searching the functions using the cursor key In this manual, we explain the operation with short—-cut operations (for example, we will say, “press Program key, , 1, 0, 1. . .”), however you can search and enter almost all of functions using the Program key and Cursor key. Helpful Tip: When you want to search any function settings in your machine, you will need the function table (see next page) for your searching.

  • Page 26: Index

    Getting started Function table Level one function Level two function Level three function Summary of setting Default setting Page A. Autodial Entries 1.One—-touch Dial 01.Enter One—-Touch Select one—-touch key and register the fax dial numbers and names, (Max. 55 locations.) also group numbers on one—-touch dial keys.
  • Page 27 Getting started Level one function Level two function Level three function Summary of setting Default setting Page B. User Settings 2.Fax Settings 03.# of Rings Number of rings before your machine answers. Two times 04.Redial Number of times and interval for automatic fax redialing. Two times One minute 05.Dialing Pause...
  • Page 28 Getting started Level one function Level two function Level three function Summary of setting Default setting Page C. Other Settings 3.Department Code 01.Set Dept. Protect Protection for department code settings. 3.57 02.Set Dept. Code Register the Department code. —- 3.56 03.Set Dept.
  • Page 29 Getting started Level one function Level two function Level three function Summary of setting Default setting Page E. Print 1.List Print 15.Batch Box List Print a list of Batch boxes. —- 3.13 16.Batch Doc. List Print a list of the document stored in the batch boxes. —- 3.13 17.Macros List...

  • Page 30: Easystart (Initial Settings)

    Getting started EasyStart (Initial settings) EasyStart software is already installed on your Imagistics fax machine. It guides Entering initial settings you through the process of entering your machine’s settings. These settings you make here can always be changed later. Important: If you press...
  • Page 31 Getting started now asks if you want to set the calendar/clock to automatically Press to save the setting and continue. ENTER recognize daylight saving time ( now asks you to enter the type of dialing needed for the fax machine, Daylight Saving :Off either tone or pulse: / /Enter...

  • Page 32: Basic Operations

    Basic Operations This chapter describes the basic operation of the transmission, reception and copying Sending faxes ............2.1 Receiving faxes .

  • Page 33: Sending Faxes

    Basic operation Sending faxes Guidelines How to set the document You can send a fax message using the ADF (Automatic Document Feeder) or FBS When setting the documents in the ADF (Automatic Document Feeder) (Flatbed Scanner) glass. Before you begin the fax sending, please read the following guidelines.
  • Page 34 Note: If you send a fax in superfine, certain fax models (especially older, non- Select resolution and contrast. Then press NEXT DOC Imagistics models) receive it only in fine mode. However, you can send a fax in grayscale mode to virtually any fax machine currently in use. Dialing pause...

  • Page 35: Memory Transmission

    Basic operation Memory transmission Quick memory transmission (Dial while scanning) Your fax machine has a great memory! Take advantage of it, and you could: Using Quick Memory transmission can save you time over standard memory trans- missions. Save Time. By using your fax machine’s memory, you won’t have to wait for your machine while it completes the transmission.

  • Page 36: Sending A Fax Using The Adf

    Basic operation Sending a fax using the Now, everything is up to the machines — yours and the one you’re dialing. • If the fax has been set for Quick Memory transmit, your machine scans the first page of your document into memory, then dials the other fax. When it makes contact, your machine transmits the stored document from memory while at the same time scanning the remaining pages of your document into memory.
  • Page 37 Basic operation Sending a fax using the glass Enter the fax number. Also, enter any access codes necessary, just as you would for a regular phone call. (Example: Enter 9 to “dial out” from an office telephone system, or 1 for long-distance.) Press Start 919725552009_...

  • Page 38: Sending A Fax Using Monitor/Call Key Or A Handset

    Basic operation Sending a fax using key or a handset MONITOR CALL At the end of the operation, your fax machine beeps and displays: You also can fax a document using either the monitor speaker or the optional 919725552009 handset to dial the call. Complete Note: In this function, you cannot send a fax using the glass.

  • Page 39: Redialing

    Basic operation Redialing Press . The will show: REDIAL PAUSE View Redial History Automatic fax redialing 0:1234567890 If your fax call fails, your machine automatically redials it. In this Auto Redial mode, your fax automatically redials the number up to two times at one minute inter- Your machine can remember the last 10 dial numbers.

  • Page 40: Reviewing Or Canceling Commands

    Basic operation Reviewing or canceling commands To go ahead with canceling the command, press again. Go back to CANCEL step 2 to view other delayed commands. Your fax machine can store many “jobs” in its memory. And it keeps track of each one by assigning it a command number, like “C01.”...

  • Page 41: Printing A Delayed Command List

    Basic operation Printing a delayed command list Your machine can print a command list which tells you: • The command’s identification number • The phone number, or “remote location” • The start time (this appears in a format) • A “note” telling if the command is a polling or F-Code operation (see pages 3.15–3.16 for more on polling and 3.26–3.35 for more on F-Code communication).

  • Page 42: Receiving Faxes

    Basic operation Receiving faxes Answering calls manually Reception modes In any reception mode, you can always answer calls manually if you have an Your fax machine has five different reception modes — Tel Ready, Fax Ready, optional handset installed. Just pick it up, as you would if using a normal phone. Fax/Tel Ready, Tel/Fax Ready and Ans/Fax Ready.

  • Page 43: How To Select The Fax Reception Mode

    Basic operation Tel/Fax Ready mode How to select the fax reception mode: The Tel/Fax Ready mode is a combination of the Tel Ready and Fax Ready modes. Press Program key, , and then press seven times. The shows ENTER Use it if: •...

  • Page 44: Making Copies

    Basic operation Making copies Your machine’s copier features Place your original document in ADF face up, or on the FBS glass face down just as you would to send a fax. Your machine has the following copier features: Enter the document size by pressing the DOCUMENT SIZE •...

  • Page 45: Stacking Multiple Copies

    Basic operation Stacking multiple copies Enlarged or reduced copies Your fax machine is capable of enlargement and reduction when copying. Press to change to Copy mode. COPY Note: The copy enlargement and reduction rate setting is available only for copy- Turn the sort setting off.

  • Page 46: Using The Bypass Tray

    Basic operation Using the bypass tray If the paper runs out while copying When you need to use a size of paper not currently loaded in your machine’s paper When your machine runs out of paper, it beeps, the red light cassette(s), or when you want to use a special type of paper (such as transparency of the printer status lights glows and the shows which...

  • Page 47: Making Copy Settings

    Basic operation Making copy settings Recording paper size By default, your machine selects the paper source automatically, however if you When the machine is in the Copy mode, the shows: wish to select a different paper source manually, press repeatedly until PAPER SIZE your desired paper size is displayed.

  • Page 48: Special Copy Function

    Basic operation Adjust image contrast Special copy function Setting the contrast allows you to compensate for light or darkness, of the document being copied. Negative/Positive (reversing black and white areas) If using this feature, the black and white areas of the original are reversed. DARK To change the contrast setting, press repeatedly.
  • Page 49 Basic operation Combine Ultra copy mode Note: Enlargement/Reduction copy is not available in this mode. This feature allows you to copying from four one-sided originals to one sheet of paper. Note: This mode requires more memory than normal mode. Make sure the machine is in the Copy mode. This feature allows copying with more high quality resolution.

  • Page 50: Copy Protection

    Basic operation Copy protection With such a versatile copier built right into your fax machine, you might want to make sure it doesn’t become too tempting to unauthorized copying that could deplete your machine’s supplies more rapidly. So, to limit the use of your fax machine to only sending and receiving faxes —...

  • Page 51: Using Your Fax Machine As A Phone

    Basic operation Using your fax machine as a phone Your fax machine can also be used as a phone, if you have an optional handset Redial installed. The following is a brief look at the machine’s telephone features. Lift the optional handset to get a dial tone. Dialing a telephone number Press .

  • Page 52: Attaching A Phone Or Answering Machine

    Basic operation Attaching a phone or an answering machine Want to attach a phone (even a cordless model!) to your fax machine, so they can share the same phone jack? No problem. Before we go further, let’s explain the idea. You’re plugging the second phone’s phone line into your machine’s 2 jack, not the wall phone jack.
  • Page 53 Basic operation This page intentionally blank. 2.21...

  • Page 54: Advanced Features

    Advanced Features This chapter describes convenient features of your machine. Autodialer ............3.1 Broadcasting .

  • Page 55: Autodialer

    Advanced features Autodialer Your fax machine’s autodialer stores your most frequently called phone and fax Special Dialing Characters numbers for instant recall so you don’t have to remember them. It’s something like Your fax machine allows you to enter special dialing characters when programming an electronic phone book.

  • Page 56: Using One-Touch Keys

    Advanced features Call groups When the number is as you want it, press to store it. ENTER As you set up your autodialer, you may also want to set up call groups. These are sets now shows either: of phone numbers that make it easy to send the same fax to many different loca- tions.
  • Page 57 Advanced features If you do want to enter or change the call group number, go on to step 12. Erasing a one-touch number If you do not want to enter or change this number’s call group, go to step 13. Press Program key, , 1, 0, 2, .
  • Page 58 To dial a phone call using a one-touch number, you must have an optional handset If you specified Quick Memory transmission: attached to your machine. (Contact your Imagistics sales office to order an • Your fax machine scans the first page of your document into memory, then dials optional handset.)

  • Page 59: Using Speed-Dial Numbers

    Advanced features Using speed-dial numbers now displays either: Your fax machine will store up to 145 speed-dial numbers, designated by three-digit 005:Alt. No. 005:Alt. No. identifier codes from 001 through 145. 9-1-555-789-3556_ Entering or changing a speed-dial number You now have the option to enter (or change) an alternative number. Your fax machine will dial this alternative number during a transmission after all Press Program key, , 2, 0, 1,...

  • Page 60: Printing A List Of Speed-Dial Numbers

    Advanced features If you do not want to enter or change this number’s call group, skip to step 14. Erasing a speed-dial number Use the numeric keypad to enter the call groups for this number. You can Press Program key, , 2, 0, 2, .

  • Page 61: Fax Dialing Via Speed-Dial

    Advanced features Fax dialing via speed-dial • The shows the Location and the document’s width and resolution settings: To dial a fax call using a speed-dial number: PB DALLAS Normal Place the document in the , or on the glass. Note: If the speed-dial entry doesn’t have a Location , the number appears.

  • Page 62: Call Group Dialing

    Advanced features Call group dialing For example, the directory might show: If you frequently send the same fax message to more than one location, store the Location group number into the one-touch key or speed-dial number. (If necessary, see “Using [01] Carson Co a one-touch keys”...

  • Page 63: Easydial Directory Dialing

    Advanced features EasyDial directory dialing If an EasyDial call fails If an EasyDial call fails, what happens next depends upon the kind of call it was. EasyDial directory dialing makes your autodialer even more like an electronic phone book. EasyDial sorts and displays numbers alphabetically according to their If it was a fax call …...

  • Page 64: Broadcasting

    Advanced features Broadcasting The fastest way to fax one document to many recipients is to broadcast it. Delayed broadcasting In an ordinary broadcast, you send the fax as you normally would, except you just What if you want the broadcast to take place later? That’s the purpose of setting up add more fax numbers.

  • Page 65: Delayed Transmission

    Advanced features Delayed transmission Take advantage of lower evening and weekend long-distance rates with delayed When the date and time are entered, press to save the delayed trans- ENTER transmission. Your fax machine can store up to 99 delayed commands, each of which mission.

  • Page 66: Batch Transmission

    Advanced features Batch transmission Batch transmission allows you to store multiple documents in an electronic “box” Your display can show only 20 characters at a time. To view characters beyond throughout the day and then fax that entire box to one location. those 20, press to scroll to the left or to scroll to the right.

  • Page 67: Printing A List Of Batch Boxes

    Advanced features Important: Your machine gives each document in a batch box a file number, Press to save the batch box information. ENTER shown as “File : 1” (see LCD). You will need to know this file number should you later wish to erase or print the stored docu- To create or modify another batch box, repeat steps 2–11.

  • Page 68: Erasing A Document Stored In A Batch Box

    Advanced features Erasing a document stored in a batch box Erasing an empty batch box To erase a document stored in a batch box on your fax machine: Batch boxes must be empty to be erased. If a box has documents stored in it, then you first have to erase those documents.

  • Page 69: Polling

    Advanced features Polling Polling allows someone to fax a document to you when you place the call to them. Being polled There are several kinds of polling: Not only can you poll, but you can also be polled. To set up a document to be polled: •...
  • Page 70 Advanced features To set your fax machine’s passcode: Decide on the four-digit passcode (0001–9999) you want to use. Write it down, and put it in a safe place. Press Program key, , 2, 1, 3, . The shows the current code: ENTER Passcode Passcode...

  • Page 71: Special Features

    Advanced features Special features Your fax machine has numerous special features to make your communication eas- Setting the Soft Key ier. We’ll cover them here. Press Program key, , 1, 0, 3, . The shows: ENTER Select Soft Key No. Soft keys 1:Report Soft Keys are shortcut keys.

  • Page 72: Macro Keys

    Advanced features Macro keys Document storage: • Regular polling documents (page 3.15) If you perform the same operation repeatedly, you can automate the operation using • F-Code polling documents (pages 3.30–3.31) a macro. A macro is a series of the several steps that you group together as a single command to accomplish the operation automatically.
  • Page 73 Advanced features Copying with the Macro key Press the keys exactly as you operate the job you want to program into the Macro key. To copy using a Macro key: Note: You can program up to 60 steps. When it comes over 60 steps, your fax Insert the document.
  • Page 74 Advanced features Erasing a Macro key Press until the mode you want appears. The possible settings are: Press twice, . The shows: MACRO PROGRAM ENTER Macro Speed :Norm / /Enter Select Macro Key M1:Activity journal Macro Speed :Slow Press the Macro key ( 1 or 2) you want to erase.

  • Page 75: Fax & Copy

    Advanced features Fax & Copy Use the numeric keypad to enter the number of copies you want for each page in the document. Choose from 01 to 99 copies. With the Fax & Copy feature turned on, your machine asks if you want to make a Note: If you want to quit without transmitting and copying the document, copy of a document each time it transmits that document from memory.
  • Page 76 ). You can print a after sending a fax to any machine. The / /Enter function works when you send a fax to a compatible Imagistics machine. When Press to save the setting. RCR is “ON” the receiving machine will confirm to the sender the document was ENTER received.

  • Page 77: Cover Page

    Advanced features To turn these reports ON or OFF: Cover page Press Program key, , 1, 0, 3, . The shows: ENTER Your fax machine can store a cover page to send at the first page of each outgoing fax. This page includes the current date and time, your Location and your fax TCR Selected number (as stored in the...

  • Page 78: Distinctive Ring Detection (Drd)

    Advanced features Entering the cover page message Distinctive Ring Detection (DRD) Press Program key, , 2, 0, 2, ENTER Many phone companies now offer their customers a special service which makes it possible for one phone line to do the work of two. Use the one-touch keypad to enter a message for the cover page.

  • Page 79: Call Request

    To talk first and then receive a fax: If you still have a problem after trying all of the patterns, please call the Imagistics Service at 1 800.243.5556 When you’ve finished your phone conversation, don’t hang up. Important: With your machine set for , it won’t respond to any ring pattern...

  • Page 80: The Power Of Multitasking

    Your fax machine’s multitasking feature sharply reduces the time you might spend How sub-addressing works waiting for the machine to finish its work. Your DL170 multitasking allows you to To help understand sub-addressing, think about how someone in a large company do four operations at once.
  • Page 81 03:Box Name;Upper 03:Box Name;Upper (2) F-Code box name (up to 16 characters) Imagistics (3) F-Code sub-address (up to 20 characters - can include numbers and the * and # characters only) If you do not want to enter or change this F-Code box’s name, skip to step 9.
  • Page 82 Advanced features Rx Protect — Reception protection tells this box if it’s okay to receive Next, the machine asks for your F-Code box’s password. This is the password documents from remote locations. Callers can then poll these documents. -compatible F-Code fax transactions. The shows: Rx Protect :Off...
  • Page 83 If so, enter 00. If you choose this, you will have to delete remote F-Code-compatible fax sends to this F-Code box or (2) you enter before documents manually. (You may want to contact the Imagistics you can make any changes to this F-Code box.
  • Page 84 Select F-Code Box Select F-Code Box (5) Box type 01:No Number Stored 01:Imagistics US (6) Each box’s settings Use the numeric keypad to enter the two-digit identifier number (01-50) of To print a list of your F-Code boxes, press Program key,...
  • Page 85 03:Select F-Code Box ENTER No Document Stored Select F-Code Box 01:Imagistics US Use the numeric keypad to enter the two-digit number (01-50) of the F-Code bulletin box that stores the document you want to print. We’ve entered 03: Select F-Code Box 03:Imagistics UK 3.31...
  • Page 86 Select F-Code Box press . The machine will return to standby mode. 01:Imagistics US STOP Note: If there are no documents in the F-Code box, the machine briefly dis- Use the numeric keypad to enter the two-digit number (01-50) of the F-Code plays the following and then returns to standby mode: bulletin box that stores the document you want to erase.
  • Page 87 Select F-Code Box Select F-Code Box No Document Stored 01:No Number Stored 01:Imagistics US Use the numeric keypad to enter your F-Code box’s four-digit . code. Use the numeric keypad to enter the two-digit identifier number (01-50) of Here we’ve entered 2345: the F-Code box you want to erase.
  • Page 88 Advanced features Press If you want to toggle between real time transmission and memory transmis- ENTER If you’ve entered an incorrect . code, your fax machine rejects the attempt sion, press MEMORY TRANSMIT and returns to standby mode. Press three times and then press ADVANCED FUNCTIONS ENTER If you’ve entered the correct...
  • Page 89 Advanced features Press Press . The shows: START ADVANCED FUNCTIONS ENTER Delayed If in step 10 you chose an immediate transmission, your fax machine begins dialing. Enter Time: 15/17:05 If you chose a delayed command, the machine shows “Reserved” on the , indicat- ing that it has stored the command in memory and will complete it later.

  • Page 90: Programmable One-Touch Keys

    Advanced features Programmable one-touch keys • List of stored batch documents (page 3.13) • Macros list (page 3.20) Using the power of programmable one-touch keys Document storage: In order to complete some operations on your machine, you may have to follow sev- •...
  • Page 91 Advanced features Option 2 Daily: Perform the command at a certain time each day you Press . The asks which operation you want to program into the pro- ENTER press the key. (For example, “Do this at 5:05 today.”) grammable one-touch: To select this option, use the numeric keypad to enter 0, 0 and then the time the fax should perform the command: Type :Communication...
  • Page 92 Advanced features Programming a broadcast / group Press . The asks you for the type of confirmation report you want to ENTER set for this programmable one-touch number. Programming a broadcast is very similar to programming a delayed transmission. But instead of sending to just one phone number, you set up multiple numbers for Report :--- the transmission.
  • Page 93 Advanced features Option 2: Perform the command at a certain time each day you press the Press until “Communication” appears. key. (For example, “Do this at 5:05 today.”) To select this option, use the numeric keypad to enter 0, 0 and Type :Communication then the time the fax should perform the command: / /Enter...
  • Page 94 Advanced features Programming regular polling Press . The asks if you want to send a cover page for this program- ENTER mable one-touch number. To program a regular polling operation into a programmable one-touch key: Cover Page :--- Press Program key, , 3, 0, 1, .
  • Page 95 Advanced features Programming an F-Code transmission Press . The now shows either: ENTER For this operation to work, two things must be true: P2:Fax#/Advan.Func. P2:Fax#/Advan.Func. • You must know how the remote fax is using each F-Code box to which you’re 9-5558743_ transmitting —...
  • Page 96 Advanced features Note: If changing a previously stored command, skip to step 7. If you want the transmission to begin immediately every time you press the Press until “Communication” appears. key, press and skip to step 15. ENTER If you want to delay the transmission, press ADVANCED FUNCTIONS ENTER Type :Communication...
  • Page 97 Advanced features Programming F-Code polling Press . The asks you to select a contrast mode for each programma- ENTER ble one-touch number. For this operation to work, two things must be true: • The document which you’re polling must exist in the remote fax’s F-Code box ( Contrast :------- standard sub-addressing/password box).
  • Page 98 Advanced features Note: If changing a previously stored command, skip to step 7. If you want the transmission to begin immediately every time you press the Press until “Communication” appears. key, press and skip to step15. ENTER If you want to delay the transmission, press ADVANCED FUNCTIONS ENTER Type :Communication...
  • Page 99 Advanced features Programming a batch transmission Press until “Communication” appears. For this operation to work, two things must be true: Type :Communication • The batch box you’re using must exist on your fax machine. ¬ /® /Enter • You must know the batch box’s identifier number (1–5). To program a batch transmission into a programmable one-touch key: Press five times and then press...
  • Page 100 Advanced features Programming printouts Press . The asks if you want to turn the Fax & Copy feature on or ENTER off for this programmable one-touch number. To program a programmable one-touch key to print a list: Fax & Copy :--- Press Program key, , 3, 0, 1,...
  • Page 101 Advanced features Programming a document storage operation Press . The asks which list you want to program into the program- ENTER mable one-touch: If you want to program a programmable one-touch key to store an F-Code polling document, two things must be true: P2:Machine Settings •...
  • Page 102 Select F-Code Box Press . The asks which contrast mode you want each time you use ENTER 01:Imagistics US this programmable one-touch number. Contrast :------- Use the numeric keypad to enter the two-digit identifier number (01-50) of / /Enter the F-Code box in which you want to store the document.
  • Page 103 Advanced features Fax dialing with programmable one-touch Erasing a programmable one-touch key To dial a fax call using a programmable one-touch number: Press Program key, , 3, 0, 2, . The shows the first programmable ENTER one-touch number that has been programmed: Set your document in the ADF or on the FBS glass.

  • Page 104: Security Features

    Advanced features Security features Your machine has a number of security features to keep your private fax documents Security reception private, avoid unwanted outside communication and even protect against unautho- Security reception tells your machine to keep all faxes after a certain time each day rized use of your machine.
  • Page 105 Advanced features Printing from security reception / Turning off security reception If you want security reception to begin now (and at this same time every day), skip to step 8. When security reception is on, an incoming fax goes directly into your machine’s Otherwise, go on to step 7.

  • Page 106: Masking The Pin

    Advanced features Masking the Press until the mode you want appears. In this example, we’ve chosen “Mode 1.” To prevent unauthorized long-distance calls, some office telephone systems require you to enter a personal identification number ( ) whenever you dial long distance. PIN Mode :Mode1 Your fax’s...
  • Page 107 Advanced features Important: While in Mode 1, any autodialer numbers you use must include If you’ve specified Mode 2 — the machine guides you . This also applies to autodialer numbers used with batch Enter the phone number as usual. transmission (see page 3.12) or programmable one-touch keys (see pages 3.36–3.49).

  • Page 108: Setting Block Junk Fax

    Advanced features Setting Block Junk Fax Press to save the setting. ENTER Note: If you press without entering the , the fax machine beeps, Your fax machine’s Block Junk Fax feature lets you bar the gates against unautho- ENTER indicates “No Number”...
  • Page 109 Advanced features Clearing a number from the blocked numbers list Depending on whether or not you’ve already entered at least one number into the blocked numbers list, the shows one of the following: To clear a number from the list: Press Program key, , 2, 1, 0, Enter Fax Number...

  • Page 110: Using Department Codes

    Advanced features Using department codes Clearing a department code Press Program key, , 3, 0, 2, . The shows: You can keep track of how your machine is used through its department code feature. ENTER When the department code setting is activated, the machine reminds each user to Select Department No enter the department code before sending or polling a document.
  • Page 111 Advanced features Turning department code protection on and off Press START Important: This feature will work only if you’ve activated the passcode protection Enter Dept. Code (see page 3.50). Press Program key, , 3, 0, 1, . The shows: ENTER Use the numeric keypad to enter the appropriate four-digit department code.
  • Page 112 Changing the default settings This chapter describes how to change the settings of your machine. Settings for transmission ..........4.1 Settings for reception .

  • Page 113: Settings For Transmission

    Changing the default settings Settings for transmission Scan settings By following the steps above, you’ve set your defaults for scanning. Before sending documents, you can “override” these default scan settings for that transmission. Default setting: Primary resolution: Normal, Primary contrast: Normal To override the default resolution and contrast settings before sending a document: Two different settings tell your machine how to scan documents.

  • Page 114: Quick Memory Transmission

    Changing the default settings Memory transmission Press to save the setting. ENTER Default setting: ON, scans all documents to memory before sending. TTI transmission Note: When the machine’s memory is full, it can transmit only through the docu- ment feeder (real time transmission). Default setting: ON.

  • Page 115: Settings For Reception

    Changing the default settings Settings for reception Print settings Reduction margin Your machine’s reduction margin is measured in millimeters (mm). We’ll define You can set three parameters for printing received fax messages: reduction margin by explaining how it’s used: • Print reduction rate When a fax message enters your machine’s electronic brain, the machine measures •...

  • Page 116: Setting The Number Of Rings

    Changing the default settings Image Rotation Press to save the setting. The shows the current reduction margin: ENTER Default setting: OFF. Margin (00-85mm):40 When this feature is activated, incoming fax messages will be rotated automatically to fit on the paper. Use the numeric keypad to enter the reduction margin you want.

  • Page 117: Settings For Dialing

    Changing the default settings Settings for dialing Changing the dialing pause length Changing redial settings Default setting: 2 seconds. Default setting: Number of redial: 2 times, Redial interval: 1 minute. It’s up to you how many times the fax redials a number and how long it waits The pause is set by the factory to last two seconds, but you can set it to last as long between redials (that length of time between calls is the redial interval).

  • Page 118: Settings For Copying

    Changing the default settings Settings for copying Copy scan settings By following the steps above, you’ve set your defaults for scanning. Before copying documents, you can “override” these default scan settings for that copying. Default setting: Primary document type: Text, Primary contrast: Normal To override the default document type and contrast settings before copying a docu- Two different settings tell your machine how to scan documents.

  • Page 119: Changing The Copy Auto Reset Time

    Changing the default settings Changing the copy auto reset time Setting Negative/Positive Default setting: 3 minutes. Default setting: Off The machine returns to its initial condition automatically after a certain period of If you frequently use the Negative/Positive (reversing black and white areas), you time.

  • Page 120: Settings For Operation

    Changing the default settings Settings for operation Setting the silent mode Press to save the setting. The now asks if you want the alarm turned ENTER on or off: Default setting: OFF. Silent mode allows you to mute the ringer, the alarm and the key tones if set to Alarm Silent :Off “ON”.

  • Page 121: Primary Mode

    Changing the default settings Primary mode Alarm&Key Volume:Min = Low setting. / /Enter Default setting: None. You can set the primary standby mode in this operation. After finishing any jobs, Press to save the setting. ENTER your machine will immediately return to the mode you set here. Press Program key, , 1, 0, 7, ENTER...

  • Page 122: Printing Your Settings

    Changing the default settings Printing your settings Press . The asks you to select Lower or Upper tray for copy exit. ENTER Press until the tray you want appears. After you’ve programmed settings into your machine, print a settings list. We In this example, we’ve chosen Upper.

  • Page 123: Printer Options

    Changing the default settings Printer options Note: These options appear only if the optional printer controller has been installed. Print the Demo Page Print NIC status The demo page provides a demonstration that highlights the features and functions Note: To access this function, the optional NIC (Network Interface Card) is of the printer.
  • Page 124 Changing the default settings Press . The will show: ENTER Set Subnet Mask 000.000.000.000 Enter Subnet Mask address. Press . The will show: ENTER Set Default Gateway 000.000.000.000 Enter default Gateway. Press to save the setting. The machine will return to standby mode. ENTER To activate the TCP/IP setting, turn the machine off and then turn on.
  • Page 125 Changing the default settings This page intentionally blank. 4.13...
  • Page 126 Just in case … Tips on caring for your machine What to do if problems occur Glossary Clearing paper jams ..........5.1 Print quality problems .

  • Page 127: Clearing Paper Jams

    Just in case … Clearing paper jams If an original document jams To remove the document: If an original document jams in the while scanning the document into the Open the scanner cover. memory for faxing or copying, the will show: Document Jam ContStor Enter/Cancl If you do wish to continue the operation and keep all pages stored, press...

  • Page 128: If A Printout Jams Inside Your Machine

    Just in case … If a printout jams inside your machine Remove the jammed paper. To clear a printout jammed inside your machine: Important: The fuser unit becomes very hot. Important: Be careful not to put your hand between the top cover and the Do not touch the fuser machine.

  • Page 129: Print Quality Problems

    If your machine’s printouts develop quality problems, try to find the example below that matches your printout problem. When you find one which is like yours, try the suggested solutions. If they don’t work, contact your authorized Imagistics dealer. Printouts are too dark ABCDE •...
  • Page 130 Your machine normally cleans the transport roller automat- ABCDE • The toner cartridge or drum cartridge may be defective. ically. If other solutions fail, please contact the Imagistics Remove the toner and drum, and check them for damage. ABCDE Diagnostic Center.

  • Page 131: Troubleshooting

    Just in case … Troubleshooting Occasionally, your fax machine encounters some trouble transmitting or receiving What you see on the What it means/What to do documents. When it does, it alerts you with an alarm. You can identify the problem Change to Fax Mode You tried to to store the document for polling (or with...
  • Page 132 Just in case … What you see on the What it means/What to do What you see on the What it means/What to do Document Full You tried to enter an document into an F-Code Hang Up Phone The optional handset is off-hook. box, but the machine has reached its capacity Hang it up, making sure the upper part of the (30 documents).
  • Page 133 (or phone) number programmed. Either choose another Please Call Service The printer unit of your fax machine has number or dial a phone number directly from the become inoperable. Call the Imagistics numeric keypad. Diagnostic Center at 1 800 243 5556.
  • Page 134 50 PRINTS REMAIN more sheets can be printed, but please contact fax’s memory, then retry the desired operation. Imagistics Diagnostic Center soon to purchase a new toner cartridge if you don’t already have Ration must be 100% You cannot set the magnification ratio in one.

  • Page 135: Errors

    Use the FBS glass, however parts of the image persists regularly, call your local telephone company for help. If that doesn’t help and might not be copied. the problem persists regularly, call the Imagistics Diagnostic Center at 1 800 243 5556. Use FBS Glass You tried to enlarge a copy using the ADF.
  • Page 136 Just in case … Reception errors .2.3 Bad phone line conditions made fax communication impossible. Conditions can change rapidly, so try the call again later. .1.1 The calling fax machine didn’t respond to your fax machine. This can hap- .3.1 The page counter in your fax machine detected a document feeder error dur- pen if someone dials a wrong number or if the remote machine restricts ing transmission.
  • Page 137 Just in case … “Check Message” printouts When your machine detects a communication error, it may produce an error print- out headed by the words “Check Message.” This printout lists the following information about the transmission: • The resulting error code •...

  • Page 138: Caring For Your Fax Machine

    Just in case … Caring for your fax machine With proper installation and a little maintenance, your fax machine should give you Corrective cleaning dependable service for years to come. Here are some simple cleaning procedures for keeping your fax machine operating Although it requires little day-to-day care, you can take these simple precautions to smoothly.

  • Page 139: If You Have Unsatisfactory Printout Quality

    Review “Print quality problems” (pages 5.3-5.4), and see whether any of the clean the face of the rollers. Rotate the proposed solutions helps your machine. If none do, please call the Imagistics rollers by hand to allow cleaning of the Diagnostic Center at 1 800 243 5556.

  • Page 140: Frequently Asked Questions

    Just in case … Frequently asked questions General questions Sending faxes Q: Where do I add ink or toner to make my fax machine’s printouts darker? Q: Sometimes, I try to send a fax while using either the optional handset or the feature.
  • Page 141 Just in case … Q: Can I transmit a document that’s extra long? Q: The specifications (page .1) list an average per-page transmission time, but when I transmit a page it can take much longer. Why? A: Yes, if the receiving fax machine is equipped to handle long documents. Many machines have a special setting which allows them to receive documents that A: We base this specification on transmission of an industry-standard test docu- exceed the normal length.

  • Page 142: Receiving Faxes

    Just in case … Receiving faxes Polling Q: My fax never answers. What’s wrong? Q: What’s the purpose of polling? A: Check to make sure your fax machine is properly connected to a working A: Polling lets you automatically “pull” a document which is set in another fax power outlet and phone jack (see page 1.7).

  • Page 143: Glossary

    Group 3 compatibility, the modern standard for worldwide communication. Bit — The smallest unit of information in a computer. Some Imagistics fax machines, which are actually computers “dedicated” to telecommunications, allow users to change bits Confidential transmission — See Secure mail.
  • Page 144 Fallback — Group 3 fax machines operate at the highest transmission speed possible on a LCD — Liquid crystal display. Used on some Imagistics units for status displays. given telephone line. Imagistics systems offer automatic fallback; if line quality drops dur- Leased line —...
  • Page 145 The caller bears all telephone charges and pre- Monitor — A speaker in most Imagistics fax machines which allows the user to hear the vents several remote units from calling at the same time. See also Secure polling.
  • Page 146 Secure mail — Allows an Imagistics fax user to send a document to or receive one into .29 and v.27 ter — A standard set of communication procedures allowing fax machines to (usually something confidential) an “electronic mail box.”...
  • Page 147 Just in case … This page intentionally blank. 5.21...
  • Page 148 Appendix and index...

  • Page 149: Specifications

    Appendix and index Specifications General Memory backup time: (Total memory capacity: Backup time) 8MB : 72 hours Type: Desktop plain paper facsimile 16MB: 36 hours Compatibility: ITU-T Group-3 (v.34, v.17, v.29, v.27) 32MB: 18 hours Phone system: Public Switched Telephone Network (PSTN) or (Must be charged for at least 24 hours to reach full equivalent charge)
  • Page 150 * Using the ITU-T Test Document 1 to the Imagistics fax machine with normal resolution. Maximum 8.5 inches 14.0 inches Based on transmission of ITU-T Test Document 1 to an Imagistics fax machine. Your transmission times will vary, but your fax machine always will provide the fastest ADF capacity: 50 sheets transmission speeds possible under ITU-T guidelines and phone-line conditions.

  • Page 151: Regulatory Information

    Part 15 of the rules. These limits are designed to provide reasonable protection against such interference in a In the event repairs are ever needed on your fax machine, they should be done by Imagistics International Inc., or an residential installation.
  • Page 152 Appendix and index Index Combine ............4.7 Copy auto .
  • Page 153 Appendix and index Using the bypass tray ........... . 2.14 Number of rings .
  • Page 154 Appendix and index Pause character, entering ........... . . 2.2 PIN masking .
  • Page 155 Appendix and index Special features ............. 3.17 Activity journal .
  • Page 157 Imagistics International Inc. 100 Oakview Drive Trumbull, CT 06611 ©Imagistics International Inc. 2002 Printed in USA FX30074 The information contained in this manual is subject to change without notice to incorporate improvements made to the products listed in this manual.

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