Page 2 Approximately three seconds per page document transmission time based on Olivetti FAX Standard Chart No. 1, standard mode, at 33.6Kbps modem speed to similarly specified machines, depending on telephone line conditions.
Page 3 Important Information for Users in the United Kingdom Approval Number 609637 Your Olivetti machine has been approved against the requirements of NTR3 for use in the UK. The CE mark is applied in respect of the requirements of 72/23 EEC and 89/336 EEC.
Page 4 For Your Safety (Australia Only) To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively earthed through the normal household wiring. Extension cords used with the equipment must be three-core and be correctly wired to provide connection to earth.
Page 5: Table Of Contents
Contents Chapter 1 Introduction Welcome! ......................1-2 Main Features ....................1-3 Fax Features ..................... 1-3 Copier Features ..................1-7 Telephone Features ................. 1-7 Options ......................1-9 Using Your Documentation ................ 1-10 How to Use Your Guides ..............1-11 Type Conventions Used in This Guide ..........1-13 Customer Support ..................
Page 6 Changing or Deleting a Sender Name ........2-31 Printing a List to Check the Sender Information ......2-33 Setting the Telephone Line Type ..............2-34 Energy Saver Mode ..................2-36 Turning Energy Saver Mode On ............2-36 Returning to Full Power Mode ............2-39 Chapter 3 Speed Dialling What is Speed Dialling? ................
Page 7 Chapter 4 Sending Documents Preparing the Document ................4-3 Document Requirements ............... 4-3 Setting the Document on the Unit ............4-4 Setting the Document in the Automatic Document Feeder (ADF) ................... 4-4 Adding Pages to the Document in the Automatic Document Feeder (ADF) ................
Page 8 Checking and Cancelling Automatic Redialling (Direct Sending) ............... 4-40 Setting Up Automatic Redialling ..........4-41 Cancelling Sending ..................4-46 Sequential Broadcasting to More Than One Location ......4-47 Printing the Multi TX Report .............. 4-50 Sending Documents at a Preset Time ............4-52 Sending a Document at a Preset Time with Other Functions ..
Page 9 Changing the Print Mode for Received Documents ....... 5-20 Overview of Print Modes ..............5-20 N on One Printing ............... 5-20 RX Rotate Printing ..............5-21 Setting the Print Mode ................. 5-21 N on One Printing ............... 5-21 RX Rotate Printing ..............5-23 Transferring Documents ................
Page 10 Chapter 7 Relay Broadcasting What is Relay Broadcasting? ................ 7-2 Setting Up Your Unit as a Relay Unit............7-3 Creating a Relay Group ................7-4 Changing Relay Group Settings ............7-10 Deleting a Relay Group ................ 7-12 Sending a Document to a Relay Unit for Relay Broadcasting ....7-14 Sending a Document to a Relay Unit with Speed Dialling .....
Page 11 Chapter 10 Other Special Features Using the Telephone ..................10-2 Special Dialling .................... 10-3 Dialling Through a Switchboard ............10-3 Registering the Access Type and Outside Line Access Number Under the R Button ..........10-3 Confirming a Dial Tone ................ 10-7 Using Tone Dialling On a Pulse Line ..........
Page 12 Memory Box Report ................... 12-11 Memory Lists ....................12-12 Confidential Mailbox List ..............12-12 Document Memory List ..............12-13 Received Memory Box List ..............12-14 Memory Clear Report ................. 12-15 Chapter 13 Troubleshooting Clearing Jams....................13-3 Error Code Table (Listed by Number) ............13-3 List of LCD Display Messages (Alphabetic List) ........
Page 13 Telephone Line Problems ..............13-17 You cannot use your telephone? ..........13-17 Other Problems ..................13-17 Is sending and receiving of documents too slow? ....13-17 Cannot get documents from information services? ..... 13-17 No memory backup? ..............13-18 What Happens to Memory after a Power Cut ........13-19 How Your Registered Data Is Protected ..........
Page 14 Copy Settings ....................14-36 Accessing the Copy Settings Menu ..........14-36 Copy Settings Menu ................14-37 Relationship between BATCH TX and Timer Settings ......14-38 Changing Fax and Copy Default Settings ..........14-39 Implementing Fax Default Settings ..........14-40 Setting Fax Default Settings ............ 14-40 Implementing Copy Default Settings ..........
Page 15 Chapter 1 Introduction This chapter introduces you to the main features of your unit. It also explains how to get the most out of the documentation that comes with your unit, and explains the options available. You will also find information on who to contact if you have problems operating your unit.
Page 16: Introduction
We have done our best to give you an accurate, easy-to-use guide. However, if you still have questions about using your unit, please feel free to contact your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk. They will be glad to answer your questions.
Page 17: Main Features
Your unit is equipped with the ITU-T standard V.34 mode which enables transmission speeds of up to 33,600 bps. Ultra High Quality (UHQ) image Olivetti’s ultra-high quality image processing produces excellent reproductions in documents you send or copy. (1 p. 4-17) Laser beam printer Quiet, clean laser technology guarantees quality reproduction.
Page 18 ECM capability) over noisy or poor quality telephone lines. Full support of ITU-T subaddresses and passwords You can employ ITU-T subaddresses and passwords to communicate not only with other Olivetti fax units, but also with fax units of other manufacturers. (1 p. 4-58) Expanded transaction features...
Page 19 transmit documents. If the other party’s fax unit can use ITU-T subaddresses and passwords, you can set up and use memory boxes regardless of the model or manufacturer of the other fax unit. (1 p. 6-22) Automatic dialling Automatic dialling includes one-touch speed dialling, coded speed dialling, and group dialling.
Page 20 auto receive mode, the unit continues to receive by storing the remainder of the document in the unit’s memory. Once you refill the paper cassette or replace the toner cartridge, the unit automatically prints the remainder of the document stored in memory. (1 p. 5-16) Program button The Program button allows you to register a frequently used setting so you can automatically perform a routine procedure with the press of a...
Page 21: Copier Features
A range of fax/telephone information services, including business- and tourism-related services, can be easily accessed. (1 p. 10-8) Memory reception Your unit can be set to store incoming documents straight into memory instead of printing them out. This feature is convenient when no one is in the office, such as at night or when the office is otherwise closed.
Page 22 When the unit is in manual receive mode, you can activate the unit to start receiving by dialling a code on your telephone. This feature is particularly convenient when your telephone is located away from your unit. (1 p. 5-9) Introduction Chapter 1...
Page 23: Options
By installing one of the optional paper cassettes, you can increase the paper capacity of the unit. Fax Memory (Olivetti 8 MB Memory Kit) You can increase the unit’s memory with this 8 MB memory module. Automatic Document Feeder (ADF) (Olivetti ADF) You can install this option on your unit to enable automatic feeding of documents for copying and faxing.
Page 24: How To Use Your Guides
How to Use Your Guides To make the best use of your guides, and to learn how to set up, operate, and use the various features of your unit, be sure to do the following: Read this chapter to learn about the main fax and telephone features of your unit, the options available and who to contact if you have questions.
Page 25 If you still have questions on how to use your unit, please feel free to contact your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk. They will be happy to answer your questions. The Automatic Document Feeder (ADF) comes standard on the model equipped with ADF and fax card but is an option for the basic model.
Page 26: Type Conventions Used In This Guide
Type Conventions Used in This Guide Please read the list below of symbols, terms, and abbreviations used in this guide, and make sure you know what they mean. A complete glossary of terms is included at the end of this guide. WARNINGS INDICATE OPERATIONS THAT MAY LEAD TO DEATH OR INJURY IF NOT PERFORMED CORRECTLY.
Page 27 menu A menu is a list of options or features from which you select an item to set up or change. A menu has a number and title which appear in the LCD display. d and u buttons The search buttons (d, u) are used to select an item or choice in a list or menu.
Page 28: Customer Support
Customer Support Your Olivetti machine is designed with the latest technology to provide trouble-free operation. If you encounter a problem, try to solve it by referring to the information in Chapter 13, “Troubleshooting,” of this guide. If you cannot solve the problem, or if you think your unit needs servicing, contact your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk.
Page 29 1-15 Chapter 1 Introduction...
Page 30: Getting Started
Chapter 2 Getting Started This chapter describes the operation panel buttons and explains briefly how to browse through the menus and find the items you want. It also guides you through the procedures that must be performed before you use the unit for the first time. Operation Panel ..................
Page 31: Operation Panel
Operation Panel Functions of the Operation Panel (One-Touch Speed Dialling Panels Closed) LCD Display Displays messages and prompts during unit operation. Displays selections, text, numbers, and names when registering information. COPY Button/Lamp (1 p. 2-9) Used to switch to copy mode. Lights when you are in copy mode. In Use/Memory Lamp Blinks when the unit is sending, receiving, or using the telephone line.
Page 32 Used to switch to fax mode. Lights when you are in fax mode. PRINT/SCAN Button/Lamp Used when you have installed the Olivetti Network Printer Board option. Fax Monitor Button (1 p. 4-35, 4-56, 5-13) Used to check the transaction status and result. Also used to cancel transmissions set for a specified time.
Page 33 Coded Dial Button (1 pp. 3-2, 3-24, 3-52) Press this button and a three-digit code to dial a fax/telephone number that you have registered for coded speed dialling. Hook Button (1 p. 4-33) Press to engage or disengage the telephone line. R Button (1 p.
Page 34 Set Button Selects a menu item or setting during data registration. Also used when sending a document from the platen glass. Has the same function as the Set button of the function buttons. Data Registration Button/Lamp (1 p. 2-11) Accesses the different menus for setting speed dialling, user preferences, sending and receiving options, and many other important settings.
Page 35: Function Buttons (One-Touch Speed Dialling Panels Open)
Function Buttons (One-Touch Speed Dialling Panels Open) Do not touch this switch. (Must be set to OFF.) SPEAKER VOLUME SWITCH Adjusts the volume of the speaker. Confidential Relay Delayed Transmission Polling Mailbox Broadcast Pause Delete Can be adjusted to four levels. Memory Memory Box Reception...
Page 36 Delete Button (1 p. 2-19) During a step when you are registering a name, press this button to delete the character you entered last. To delete numbers, move the cursor left (with the l button) under the number you want to delete and press Delete. Memory Box Button (1 pp.
Page 37 TTI Selector Button (1 p. 4-11) Enters a registered sender’s name to appear at the top of the document you are sending. Subaddress Button (1 p. 4-59) Allows you to enter an ITU-T subaddress so you can send a document with a subaddress.
Page 38: Switching Between Fax And Copy Modes
Switching Between Fax and Copy Modes Follow the procedures below to switch between fax and copy modes. Switching to Copy Mode To use the copy functions, press the COPY button to light its lamp. COPY When the unit is in copy mode, the display below appears. IMAGE QUALITY READY TO COPY 21/08 ’99...
Page 39: Switching To Fax Mode
Switching to Fax Mode When sending or manually receiving a document, press the FAX button to light its lamp. When the unit is in fax mode, the display below appears. AUTO RX READY TO SEND 21/08 ’99 SAT 15:30 STANDARD STANDARD TEXT SHEET...
Page 40: General Guidelines For Registering Information
General Guidelines for Registering Information This section provides a brief overview of how to use the buttons on the operation panel to open menus, make selections, and register data. Always keep the following points in mind when accessing the menus: If you pause and do not press a button for two minutes, the unit returns to standby mode automatically.
Page 41 Press Set. The different menus are displayed. SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION 05 PRINTER SETTINGS Open all three one-touch speed dialling panels to expose the function buttons. Use the search buttons (d, u) to select the menu you want. Press the d button to select the next menu in the list.
Page 42 RX (Receive) SETTINGS (1 pp. 14-19, 14-20) Use these settings to customise how the unit receives documents. PRINTER SETTINGS (1 pp. 14-21, 14-22) Use these settings to set how the unit prints documents you receive. FILE SETTINGS (1 pp. 14-25, 14-26) Use these settings to set up major features for faxing.
Page 43: Returning To The Previous Level
Press Set to display the sub-settings under the setting you selected. SELECT AN ITEM 01 FAX 02 COPY DEFAULT SETTINGS Again, use the search buttons (d, u) to select the sub-setting you want, then press Set to register the setting, or to access additional sub-settings.
Page 44: Entering Numbers, Letters, And Symbols
Entering Numbers, Letters, and Symbols Each numeric button has a number and a group of uppercase and lowercase letters assigned to it. Use the chart below to determine which number button to press for each character. Press F4 to select Press F4 to CAPITAL LTR or SMALL LETTER select NUMBER...
Page 45 To enter letters: Press F4 (INPUT MODE) to select CAPITAL LTR or SMALL INPUT MODE LETTER. ENTER UNIT NAME (UP TO 24 CHARACTERS) CAPITAL LTR DELETE INPUT MODE Select CAPITAL LTR or SMALL LETTER with F4 button Press the appropriate button on the numeric keypad to enter the letter.
Page 46 To enter numbers: Press F4 (INPUT MODE) to select NUMBER INPUT. INPUT MODE ENTER UNIT NAME (UP TO 24 CHARACTERS) NUMBER INPUT DELETE INPUT MODE Select NUMBER INPUT with the F4 button Press the appropriate button on the numeric keypad to enter the number.
Page 47: Correcting A Mistake
Correcting a Mistake Use l or Delete to delete the rightmost digit. Delete -or- Clear Press Clear to delete the whole entry. Enter the new letter, number, or symbol with the numeric keypad. PQRS WXYZ SYMBOLS Summary of Buttons Used to Enter Information Whenever you come to a step that requires you to enter a number or name in this section or in any part of this guide, refer to the table below.
Page 48 Buttons 2 to 9 of the numeric keypad have more than one letter WXYZ assigned to them. Press the button for the letter you want to enter (1 p. 2-15). If the letter you want to enter is not displayed first, keep pressing the button until it appears.
Page 49: Registering Sender Information
Registering Sender Information What is Sender Information? When you receive a document, you will notice that the name of the person or company who sent you the document, their telephone/fax number, and the date and time they sent the document will be printed at the top of each page.
Page 50 By now you have all had a chance to become familiar with your new of the number. Olivetti fax units and are ready to set up a reliable, economical (1 p. 14-12) communications network that offers many exciting features.
Page 51: Registering The Date And Time
Registering the Date and Time Follow this procedure to set the current date and time. Data Registration Press Data Registration. SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING Press Set. SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION...
Page 52 Use the numeric keypad to enter the correct month, day, year, and time. PQRS WXYZ DATE/TIME SETTING SYMBOLS 2 1 / 0 8 ’ 9 9 1 5 : 3 0 Enter the new date and time over the previous date and time. Use the DD/MM ’YY format for the date and use the 24-hour format for the time (e.g.
Page 53: Registering The Fax Number And Unit Name
Registering the Fax Number and Unit Name Follow this procedure to register the number of your unit and register your name or company name. Data Registration Press Data Registration. SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING Press Set. SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS...
Page 54 Press Set. UNIT TEL NUMBER DELETE Use the numeric keypad to enter your fax/telephone number. UNIT TEL NUMBER PQRS WXYZ 1 2 3 4 5 6 7 SYMBOLS DELETE Your number can be up to 20 digits long. Use the following buttons: WXYZ Enters a number.
Page 55 Press Set to register the number. SELECT AN ITEM 01 DATE/TIME SETTING 02 UNIT TEL NUMBER 03 UNIT NAME 04 SENDER NAME REG. USER SETTINGS 05 TX TERMINAL ID If you only need to change the fax/telephone number, press Stop after this step to return to standby mode. To continue registering your name or company name, follow the steps below.
Page 56 Delete Deletes the rightmost digit. Clears the entire entry if you want to start Clear again. To make a correction to your entry: 1. Use F2 (DELETE) to delete the characters from the right. -or- Press Clear to delete the entire entry. 2.
Page 57: Registering Sender Names
Registering Sender Names Registering alternative sender names is optional but is a very useful feature if several people are using the same unit to send documents. By registering the names of each sender, you can select one of these names just before sending a document.
Page 58 Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 04 SENDER NAME REG. SELECT AN ITEM 01 DATE/TIME SETTING 02 UNIT TEL NUMBER 03 UNIT NAME 04 SENDER NAME REG. USER SETTINGS 05 TX TERMINAL ID Press Set.
Page 59 Use the numeric keypad to enter a name. ENTER A NAME (UP TO 24 CHARACTERS) PQRS WXYZ N. WILSON SYMBOLS CAPITAL LTR DELETE INPUT MODE Your name can be up to 24 characters long. To enter letters, numbers, and symbols refer to the instructions earlier in this chapter.
Page 60: Changing Or Deleting A Sender Name
Changing or Deleting a Sender Name Follow the procedure below if you want to change or delete a registered sender name. Follow steps 1 to 5 of “Registering a Sender Name”. (1 p. 2-28) Use the search buttons (d, u) to select the sender name you want to change or delete.
Page 61 Use the numeric keypad to enter the correct name. ENTER A NAME (UP TO 24 CHARACTERS) PQRS WXYZ N. WILSON SYMBOLS CAPITAL LTR DELETE INPUT MODE Your name can be up to 24 characters long. To enter letters, numbers, and symbols refer to the instructions earlier in this chapter.
Page 62: Printing A List To Check The Sender Information
Printing a List to Check the Sender Information To check the sender information and sender names you have registered in your unit, you can print the User’s Data List. Follow the procedure below: Open all three one-touch speed dialling panels, then press Report. Report Use the search buttons (d, u) to select 03 USER DATA.
Page 63: Setting The Telephone Line Type
Setting the Telephone Line Type In order to operate your unit, you must know if your unit is connected to a tone or rotary pulse line. If you are not sure of the type of telephone line you have, check with your local telephone company, and if you need to change the factory default telephone line setting*, follow the procedure below.
Page 64 Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 10 TEL LINE TYPE. SELECT AN ITEM 07 PROGRAM KEY REG. 08 OFFHOOK ALARM 09 VOLUME CONTROL 10 TEL LINE TYPE USER SETTINGS 11 R-KEY SETTING Press Set.
Page 65: Energy Saver Mode
Energy Saver Mode You can set the unit to enter an energy saver mode when it remains idle for a specified length of time. When the unit is in energy saver mode, the LCD display and lamps on the operation panel turn off and the unit enters a low-energy sleep mode consuming less power.
Page 66 Open all three one-touch speed dialling panels, then use the search buttons (d, u ) to select 07 SYSTEM SETTINGS. SELECT AN ITEM 04 RX SETTINGS 05 PRINTER SETTINGS 06 FILE SETTINGS 07 SYSTEM SETTINGS DATA REGISTRATION 08 COPY SETTINGS Press Set.
Page 67 Use the search buttons (d, u) to select 01 ON. SELECT AN ITEM 01 ON 02 OFF ENERGY SAVER Press Set to register your setting. ENERGY SVR TIME 0 3 MIN. – Use the numeric keypad to enter the time (in minutes) you want the unit to remain idle before it automatically enters energy saver mode.
Page 68: Returning To Full Power Mode
Returning to Full Power Mode The unit returns to full power mode when you set a document for copying or sending, you receive a document, a report is printed out automatically, you use the telephone connected to your unit, or you press the Energy Saver button.
Page 69 2-40 Getting Started Chapter 2...
Page 70: Speed Dialling
Chapter 3 Speed Dialling This chapter describes the speed dialling methods that can be used with your unit and shows you how to set them up and use them. What is Speed Dialling? ................. 3-2 • Speed Dialling Methods ..............3-2 One-Touch Speed Dialling ............
Page 71: What Is Speed Dialling
What is Speed Dialling? Speed dialling allows you to streamline and customise dialling procedures by registering a fax/telephone number and other important settings for that number under a button or code. You can then dial that number by pressing only one or a few buttons. Speed Dialling Methods The three speed dialling methods that can be used with this unit are as follows:...
Page 72: Before Entering Numbers For Speed Dialling
Exchange (PBX), you may have to enter a pause between the outside line access number and the fax/telephone number. Contact your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk, or your local telephone company to find out if this is necessary.
Page 73 Open all three one-touch speed dialling panels, then press Pause to enter a four-second* pause after the number. SAISIE N˚ DE TEL Pause EFFACER The default length of the pause is four seconds*. However, you can change this setting if you need the pause to be longer (1 p. 3-5). Alternatively, you can press the Pause button again**.
Page 74: Adjusting The Length Of The Pause
To enter a pause at the end of a number, press Pause then press Pause Set. Enregist SAISIE N˚ DE TEL 0 p 1 2 3 4 5 6 7 P EFFACER The pause at the end of a number appears as an uppercase P and is 10 seconds long (this length is not changeable).
Page 75 Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 03 TX SETTINGS. FAIRE UN CHOIX 01 DONNEES USAGER 02 REGLAGES RAPPORT 03 PARAMETRES TX 04 PARAMETRES RX ENREG. DONNEES 05 REGL. IMPRIMANTE Enregist Press Set.
Page 76 Use the numeric keypad to enter the pause time. You can also use F2 (–) or F3 (+) to select the pause time. PQRS WXYZ PAUSE TIME SYMBOLES 0 6 S E C – You can set a pause time from 4 to 11 seconds*. Enregist Press Set to register the new pause length.
Page 77: One-Touch Speed Dialling
One-Touch Speed Dialling One-touch speed dialling allows you to dial a fax/telephone number at the press of a button. You can register up to 84 fax/telephone numbers, one for every one-touch speed dialling button on the operation panel. In addition to the fax/telephone number and the name of the other party, you can also enter other optional settings such as the timing and speed of transmissions.
Page 78 Press Set again. SELECT THE MEMORY NUMBER 01 NO TEL # 02 NO TEL # 03 NO TEL # 04 NO TEL # 1-TOUCH SPD DIAL 05 NO TEL # Close the one-touch speed dialling panel(s) and press the one-touch speed dialling button you want to register. Close all one-touch speed dialling panels to access buttons 1 to 28.
Page 79 Press Set again. TEL NUMBER ENTRY DELETE Use the numeric keypad to enter the fax/telephone number you want to register. TEL NUMBER ENTRY PQRS WXYZ SYMBOLS 1 2 3 4 5 6 7 DELETE Your fax/telephone number can be up to 120 digits long (including spaces).
Page 80 11. Use the numeric keypad to enter the name that goes with the number. PQRS WXYZ ENTER A NAME (UP TO 16 CHARACTERS) SYMBOLS OLIVETTI FRANCE CAPITAL LTR DELETE INPUT MODE Your name can be up to 16 characters long. To enter letters, numbers, and symbols, refer to the instructions in Chapter 2.
Page 81: Optional Settings
To perform optional settings, follow the instructions below, “Optional Settings”. If you want to return to standby mode during any operation, press Stop. In order to remember the numbers you have registered under the one-touch speed dialling buttons, write the names on the destination labels provided with your unit.
Page 82 Use the search buttons (d, u) to select 02 ON. SELECT AN ITEM 01 OFF 02 ON OPTIONAL SETTING Press Set. The optional settings you can set up are displayed. SELECT AN ITEM 01 TX TIME SETTING 02 TX TYPE 03 INTERNATIONAL 04 TX SPEED OPTIONAL SETTING...
Page 83 If you selected 01 TX TIME SETTING in step 5 (on p. 3-13): The TX TIME SETTING allows you to preset five sending times in a 24-hour period. Documents sent with this one-touch speed dialling button will only be sent at the time you have specified. This feature is very convenient when, throughout the course of a day, you send several documents to the same destination.
Page 84 Use the numeric keypad to enter the time you want sending to begin. Enter the time in the 24-hour format (e.g. 1:00 p.m. as 13:00). PQRS WXYZ TX TIME SETTING SYMBOLS 2 0 : 0 5 If you make a mistake, press Clear and enter the time again. You can also use F2 (l) or F3 (r) to move the cursor under the digit you want to correct and enter the correct digit.
Page 85 If you selected 02 TX TYPE in step 5 (on p. 3-13): The TX TYPE setting allows you to set the transmission type when sending using the one-touch speed dialling button you are registering. Press Set. SELECT AN ITEM 01 REGULAR TX 02 CONFIDENTIAL TX 03 ORIG RELAY TX 04 SUBADDRESS TX...
Page 86 Only one feature can be set for the TX TYPE setting. The next time you open the TX TYPE menu to change the setting, you will see the currently set item selected first. If you wish to cancel a TX TYPE setting, select 01 REGULAR TX.
Page 87 10. Use the numeric keypad to enter a password. If you do not need to set a password, do not enter one and go to step 11. PQRS WXYZ PASSWORD SYMBOLS 0 9 8 7 6 5 4 3 2 1 # DELETE Your password can be up to 20 digits long, and can include h, #, and spaces.
Page 88 13. Use the numeric keypad to enter a subaddress. SUBADDRESS PQRS WXYZ 0 9 8 7 6 5 4 3 2 1 # SYMBOLS DELETE Your subaddress can be up to 20 digits long, and can include h, #, and spaces. The subaddress (and any spaces in it) must be exactly the same as the other party’s subaddress.
Page 89 If you selected 03 INTERNATIONAL in step 5 (on p. 3-13): If you experience transmission errors during long distance sending, try selecting one of the following long distance settings. Enregist Press Set. FAIRE UN CHOIX 01 NATIONAL 02 INTERNATIONAL (1) 03 INTERNATIONAL (2) 04 INTERNATIONAL (3) INTERNATIONAL...
Page 90 If you selected 04 TX SPEED in step 5 (on p. 3-13): If it takes a long time for your document transmissions to begin, it may be that telephone lines in your area are in poor condition. In this case, lower the transmission speed as follows.
Page 91 If you selected 05 ECM in step 5 (on p. 3-13): Error Correction Mode (ECM) reduces system and line errors when sending and receiving with other fax units that support ECM. Otherwise, this setting is ignored. Press Set. SELECT AN ITEM 01 ON 02 OFF Use the search buttons (d, u) to select the ECM setting you...
Page 92: Changing/Deleting A One-Touch Speed Dialling Entry
Changing/Deleting a One-Touch Speed Dialling Entry If you want to change a one-touch speed dialling entry or delete all information stored under a button, follow the instructions in “Registering Numbers for One-Touch Speed Dialling” (1 p. 3-8) but note the following: In step 5 (1 p.
Page 93: Coded Speed Dialling
Coded Speed Dialling Coded speed dialling allows you to dial a fax/telephone number by pressing only four buttons. First you press the Coded Dial button and then you enter a three-digit code under which you have registered a fax/ telephone number. You can register up to 116 fax/telephone numbers for coded speed dialling.
Page 94 Use the search buttons (d, u) to select 02 CODED SPD DIAL. SELECT AN ITEM 01 1-TOUCH SPD DIAL 02 CODED SPD DIAL 03 GROUP DIAL TEL# REGISTRATION Press Set. SELECT THE MEMORY NUMBER 000 NO TEL # 001 NO TEL # 002 NO TEL # No.
Page 95 Press Set. SELECT AN ITEM 01 TEL NUMBER ENTRY 02 NAME 03 OPTIONAL SETTING CODED SPD DIAL Press Set again. TEL NUMBER ENTRY DELETE Use the numeric keypad to enter the fax/telephone number you want to register. TEL NUMBER ENTRY PQRS WXYZ SYMBOLS...
Page 96 12. Use the numeric keypad to enter the name that goes with the number. ENTER A NAME (UP TO 16 CHARACTERS) PQRS WXYZ SYMBOLS OLIVETTI FRANCE CAPITAL LTR DELETE INPUT MODE Your name can be up to 16 characters long. To enter letters, numbers, and symbols, refer to the instructions in Chapter 2.
Page 97 Return 14. To continue registering other coded speed dialling buttons, press Return and repeat the above procedure from step 6 on page 3-25. -or- To finish registering coded speed dialling buttons, press Stop. Stop -or- To perform optional settings, follow the instructions on the following page, “Optional Settings”.
Page 98: Optional Settings
Optional Settings After completing the steps above, you may want to set up the optional settings for a fax number registered under a coded speed dialling button. Follow the procedure below. Perform steps 1 to 13. (1 p. 3-24) Press Set. SELECT AN ITEM 01 OFF 02 ON...
Page 99 Use the search buttons (d, u) to select the optional setting you want to set. You can select from the following: 01 TX TIME SETTING Set up to five transmission times. (To set this setting 1 below) 02 TX TYPE Specify the type of transmission.
Page 100 Press Set. TX TIME SETTING Use the numeric keypad to enter the time you want sending to begin. Enter the time in the 24-hour format (e.g. 1:00 p.m. as 13:00). PQRS WXYZ TX TIME SETTING SYMBOLS 2 0 : 0 5 If you make a mistake, press Clear and enter the time again.
Page 101 If you selected 02 TX TYPE in step 5 (on p. 3-30): The TX TYPE setting allows you to set the transmission type when sending using the coded speed dialling code you are registering. Press Set. SELECT AN ITEM 01 REGULAR TX 02 CONFIDENTIAL TX 03 ORIG RELAY TX 04 SUBADDRESS TX...
Page 102 If you selected 01 REGULAR TX: Press Set. To continue registering the next setting (03 INTERNATIONAL), go to step 6 on page 3-36. -or- To end registration of the current code, press Stop to return to Stop standby mode. If you selected a transmission type other than 01 REGULAR TX: To set a password and/or subaddress, follow these steps.
Page 103 10. Use the numeric keypad to enter a password. If you do not need to set a password, do not enter one and go to step 11. PQRS WXYZ PASSWORD SYMBOLS 0 9 8 7 6 5 4 3 2 1 # DELETE Your password can be up to 20 digits long, and can include h, #, and spaces.
Page 104 13. Use the numeric keypad to enter a subaddress. SUBADDRESS PQRS WXYZ 0 9 8 7 6 5 4 3 2 1 # SYMBOLS DELETE Your subaddress can be up to 20 digits long, and can include h, #, and Spaces. The subaddress (and any spaces in it) must be exactly the same as the other party’s subaddress.
Page 105 If you selected 03 INTERNATIONAL in step 5 (on p. 3-30): If you experience transmission errors during long distance sending, try selecting one of the following long distance settings. Press Set. SELECT AN ITEM 01 DOMESTIC 02 INTERNATIONAL (1) 03 INTERNATIONAL (2) 04 INTERNATIONAL (3) INTERNATIONAL Use the search buttons (d, u) to select the setting you want.
Page 106 If you selected 04 TX SPEED in step 5 (on p. 3-30): If it takes a long time for your document transmissions to begin, it may be that telephone lines in your area are in poor condition. In this case, lower the transmission speed as follows.
Page 107 If you selected 05 ECM in step 5 (on p. 3-30): Error Correction Mode (ECM) reduces system and line errors when sending or receiving with other fax units that support ECM. Otherwise, this setting is ignored. Press Set. SELECT AN ITEM 01 ON 02 OFF Use the search buttons (d, u) to select the ECM setting you want.
Page 108: Changing/Deleting A Coded Speed Dialling Entry
Changing/Deleting a Coded Speed Dialling Entry If you want to change a coded speed dialling entry or delete all information stored under a code, follow the instructions in “Registering Numbers for Coded Speed Dialling” (1 p. 3-24) but note the following: In step 6 (1 p.
Page 109: Group Dialling
Group Dialling If you frequently send the same document to several destinations, you can create a “group” of these destinations and register them under a speed dialling button or code. This enables you to press a single one-touch speed dialling button or enter a single code to send the same document to all the destinations in your group.
Page 110 01 1-TOUCH SPD DIAL 02 CODED SPD DIAL 03 GROUP DIAL TEL# REGISTRATION Press Set. SELECT THE MEMORY NUMBER 01 OLIVETTI UK 02 OLIVETTI FRANCE 03 OLIVETTI DEUTSCH. 04 NO TEL# GROUP DIAL 05 NO TEL# Select a one-touch speed dialling button or coded speed dialling code under which you want to register the group.
Page 111 If a one-touch speed dialling button or a coded speed dialling code has already been registered, the number or name registered under that button or code is displayed. If a group is already registered under a one-touch speed dialling button or a coded speed dialling code, GROUP DIAL is displayed. Each one-touch speed dialling button or coded speed dialling code can store a single destination or a group of destinations.
Page 112 28. Open the first panel to access buttons 29 to 56, and the second panel to access buttons 57 to 84. SPECIFY THE DESTINATION 01 OLIVETTI FRANCE No. [– – – –] ONETOUCH/CODE DIAL You cannot enter numbers not registered for one-touch speed dialling (i.e.
Page 113 INPUT MODE 12. Use the numeric keypad to enter a name for the group. ENTER A NAME (UP TO 16 CHARACTERS) PQRS WXYZ OLIVETTI GROUP SYMBOLS CAPITAL LTR DELETE INPUT MODE Your name can be up to 16 characters long.
Page 114 13. Press Set to register the name. SELECT AN ITEM 01 TEL NUMBER ENTRY 02 NAME 03 TX TIME SETTING GROUP DIAL This completes the minimum settings for registering a group. Return 14. To continue registering other groups, press Return and repeat the above procedure from step 6.
Page 115: Tx Time Setting
TX TIME SETTING The TX TIME SETTING allows you to preset five transmission times in a 24-hour period. Documents sent with this one-touch speed dialling button or coded speed dialling code will only be sent at the time you have specified. This feature is very convenient when, throughout the course of a day, you send several documents to the same destinations.
Page 116 Use the numeric keypad to enter the time you want sending to begin. Enter the time in the 24-hour format (e.g. 1:00 p.m. as 13:00). PQRS WXYZ TX TIME SETTING SYMBOLS 2 0 : 0 5 If you make a mistake, press Clear and enter the time again. You can also use F2 (l) or F3 (r) to move the cursor under the digit you want to correct and enter the correct digit.
Page 117: Changing/Deleting A Group Dialling Entry
Changing/Deleting a Group Dialling Entry If you want to change the entries in a group or delete a group, follow the instructions in “Creating Groups” (1 p. 3-40) but note the following: To add a destination to a group: • In step 6 (1 p. 3-41) select the group you want to add a destination to.
Page 118: Using Speed Dialling
Using Speed Dialling Follow the procedures in this section to use speed dialling. The three speed dialling methods are as follows: One-touch speed dialling (1 pp. 3-2, 3-8) Coded speed dialling (1 pp. 3-2, 3-24) Group dialling (1 pp. 3-2, 3-40) Using One-Touch Speed Dialling Follow this procedure to send documents using one-touch speed dialling.
Page 119 1 to 28. Open the first panel to access buttons 29 to 56, and the second panel to access buttons 57 to 84. AUTO RX DSTNS: 21/08 ’99 SAT 15:30 OLIVETTI UK ONE-TOUCH No. [ 01 ] 1 2 3 4 5 6 7 STANDARD STANDARD...
Page 120 AUTO RX SET DOCUMENT 21/08 '99 SAT 15:30 ONE-TOUCH OLIVETTI UK No. [ 01 ] 1 2 3 4 5 6 7 STANDARD STANDARD TEXT SHEET...
Page 121: Using Coded Speed Dialling
Press Coded Dial, then use the numeric keypad to enter the three- Coded Dial digit code assigned to the number you wish to send a document AUTO RX DSTNS: 21/08 '99 SAT 15:30 CODEDDIAL OLIVETTI FRANCE 1 2 3 4 5 6 7 No. [ 001] STANDARD STANDARD TEXT SHEET PQRS...
Page 122 Coded Dial button and enter the code before you load the document, the unit will prompt you: AUTO RX SET DOCUMENT 21/08 '99 SAT 15:30 CODEDDIAL OLIVETTI FRANCE No. [ 001] 1 2 3 4 5 6 7 STANDARD STANDARD TEXT...
Page 123 If you want to cancel a transmission after you enter the code for coded speed dialling, press the Stop button. You can use coded speed dialling when you come to a step in any procedure where you have to dial a number. When you register a number for coded speed dialling, you have the option to set a time for the document to be sent.
Page 124: Using Group Dialling
Using Group Dialling Follow this procedure to send a document to a group of destinations registered under a one-touch speed dialling button or a coded speed dialling code. To use this feature, you must first register the group of fax numbers for one-touch speed dialling or coded speed dialling.
Page 125 28. Open the first panel to access buttons 29 to 56, and the second panel to access buttons 57 to 84. AUTO RX DSTNS: 21/08 '99 SAT 15:30 OLIVETTI GROUP A ONE-TOUCH No. [ 05 ] G R O U P D I A L STANDARD STANDARD...
Page 126 Coded Dial button and enter the code before you load the document, the unit will prompt you: AUTO RX SET DOCUMENT 21/08 '99 SAT 15:30 ONE-TOUCH OLIVETTI UK No. [ 01 ] 1 2 3 4 5 6 7 STANDARD STANDARD TEXT...
Page 127 When you register a number under group dialling, you have the option to set a time for the document to be sent. You can specify up to five different sending times within a 24-hour period. You can also check the preset time registered for any speed dialling button or code.
Page 128: Printing Lists Of Speed Dialling Entries
Printing Lists of Speed Dialling Entries You can print lists of numbers registered for one-touch and coded speed dialling, and numbers registered for group dialling. Follow this procedure to print the speed dialling lists. Open all three one-touch speed dialling panels, then press Report. SELECT AN ITEM 01 ACTIVITY REPORT 02 SPEED DIAL LIST...
Page 129 Use the search buttons (d, u) to select the list you want to print. You can select from the following lists: 01 1-TOUCH LIST Prints the standard list (List 1) of all the one-touch speed dialling buttons registered with numbers. 02 CODED DIAL LIST Prints the standard list (List 1) of all the coded speed dialling codes registered with numbers.
Page 130: One-Touch Speed Dialling List 1
One-Touch Speed Dialling List 1 21/08 1999 10:37 FAX 833 4423 WORLD ESTATE,INC. *********************************************************** O N E - T O U C H S P E E D D I A L T E L # L I S T 1 *********************************************************** N O .
Page 131: Coded Speed Dialling List 2
E C M Group Dialling List 21/08 1999 15:14 FAX 833 4423 WORLD ESTATE,INC. **************************************** GROUP DIAL TEL # LIST **************************************** 05] OLIVETTI GROUP B [h001] 225 7823 OLIVETTI NY [h002] 233 7766 OLIVETTI CA [h004] 876 2398 OLIVETTI TX...
Page 132 Chapter 4 Sending Documents This chapter describes the fundamental procedures for preparing a document for sending and basic sending methods. We will also show you how to send a document to more than one location, set a document for delayed sending, and send a document with a subaddress and password.
Page 133 • Direct Sending .................. 4-29 • Manual Sending ................4-32 Checking the Sending Status ............... 4-35 • Checking Documents that Are Being Sent ........4-35 • Checking Documents that Have Been Sent ........4-36 Automatic Document Reduction ............4-37 Redialling When the Line is Busy ............4-38 •...
Page 134: Sending Documents
Preparing the Document This section describes how to prepare a document for sending and how to perform the initial settings before dialling. Document Requirements The documents you load into the unit must meet these requirements: Automatic Document Feeder (ADF) Document size Quantity (Max.) 50 pages 210 mm...
Page 135: Setting The Document On The Unit
Setting the Document on the Unit You can place a document for sending in the Automatic Document Feeder (ADF), or on the platen glass. Select the method you wish to use, depending on your document. Setting the Document in the Automatic Document Feeder (ADF) Use the Automatic Document Feeder (ADF) when sending a multipage document where the pages are of a standard weight and size.
Page 136 You can set a stack of up to 50 A5 or A4-size pages, or 20 A3-size pages into the Automatic Document Feeder (ADF) for sending. Press FAX to switch to fax mode. Load the document face down in the Automatic Document Feeder (ADF) of the unit.
Page 137 Slide the document guides snugly against the sides of the document. If the document has multiple pages, tap them on a flat surface to even the edges before loading in the Automatic Document Feeder (ADF). Be sure to set the document in the correct direction (vertical or horizontal).
Page 138: Adding Pages To The Document In The Automatic Document Feeder (Adf)
Adding Pages to the Document in the Automatic Document Feeder (ADF) The unit’s Automatic Document Feeder (ADF) can hold up to 50 A5 or A4-size pages, or 20 A3-size pages at a time. If your document has more pages than this, you can add pages while the unit is scanning. However, you should avoid adding pages to prevent document jams or several pages being fed together.
Page 139: Setting The Document On The Platen Glass
Setting the Document on the Platen Glass Use the platen glass to scan documents for sending that cannot be loaded in the Automatic Document Feeder (ADF). Press FAX to switch to fax mode. Lift up the platen cover. Sending Documents Chapter 4...
Page 140 Place the document face down on the platen glass, hard up against the far left-hand corner with the arrow guide. Determine the direction in which to place the document by the markings on the near edge of the platen glass. Your document can be placed either vertically or horizontally.
Page 141 Gently lower the platen cover. When lowering the platen cover, be careful not to get your hands caught between the cover and glass. Lower the platen cover carefully. If you set a thick document, such as a book, do not push down forcefully on the book or on the platen cover when it is lowered.
Page 142: Preparing To Send
Open all three one-touch speed dialling panels, then press TTI Selector. SELECT SENDERS NAME OLIVETTI UK UNIT NAME TTI Selector 01 S. GREEN 02 J. SMITH SENDER 03 E.CLARKE...
Page 143: Document Stamp Feature
Press Set. You cannot set a sender’s name in manual sending mode. The name you registered under UNIT NAME (1 p. 2-24) will be automatically selected. Document Stamp Feature The stamp feature of your unit allows you to stamp the front lower section of every page you scan for sending using the Automatic Document Feeder (ADF).
Page 144: Turning The Stamp Feature On And Off
Turning the Stamp Feature On and Off Before sending a document, turn the stamp feature on or off as described below: Stamp To turn the stamp feature on, press the Stamp button to light the lamp. Stamp To turn the stamp feature off, press the Stamp button to turn the lamp off. The stamp feature lamp turns itself off automatically after the auto clear time elapses.
Page 145 Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 03 TX SETTINGS. SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION 05 PRINTER SETTINGS Press Set. SELECT AN ITEM 01 ECM TX 02 PAUSE TIME...
Page 146: Refilling The Stamp Ink Compartment
Use yellow ink only. Please contact your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk for advice on the type of ink you require. Remove any documents from the Automatic Document Feeder (ADF).
Page 147 Open the platen glass cover. Locate the stamp pad on the left of the platen glass, then apply one drop of ink to the stamp ink compartment. APPLY ONE DROP OF INK TO AREA To avoid spillage, apply only one drop of ink to the stamp pad.
Page 148: Adjusting The Scanning Settings
This unit allows you to adjust the resolution, density, and image quality for the document you are sending. Olivetti’s Ultra High Quality (UHQ) imaging technology allows you to send documents that are very close to the quality of the original document.
Page 149: Adjusting The Scanning Resolution
Adjusting the Scanning Resolution This unit has four settings so you can adjust the resolution for documents with fine text and thin lines. The higher the resolution, the higher the quality of output, but the slower the scanning speed. Set the resolution as follows: Press F1 (RESOLUTION) until the resolution setting you want is RESOLUTION displayed.
Page 150: Adjusting The Scanning Density
Adjusting the Scanning Density This unit has three settings so you can adjust the lightness/darkness of the document to be sent. Press F2 (DENSITY) until the density setting you want is DENSITY displayed. AUTO RX 21/08 ’99 SAT 15:30 DARK STANDARD STANDARD LIGHT...
Page 151: Adjusting The Image Quality Setting
Adjusting the Image Quality Setting This unit has three settings so you can adjust the settings for the type of document you are sending. Press F3 (IMAGEQUALITY) until the image quality setting you IMAGEQUALITY want is displayed. AUTO RX READY TO SEND 21/08 '99 SAT 15:30 HALFTONE...
Page 152: Dialling Methods
Dialling Methods There are several ways of dialling the number of the party you want to send to: Regular dialling Dial a fax number by using the numeric keypad, just like dialling a telephone number. One-Touch Speed Dialling Dial a fax number by pressing the one-touch speed dialling button (1 to 84) that the number is assigned to.
Page 153: Sending Methods
8 MB memory kit, the unit can store up to 576 pages*. Follow the instructions on the following pages to send a document with memory sending. *Based on Olivetti FAX Standard Chart No. 1 4-22 Sending Documents Chapter 4...
Page 154: Memory Sending Using The Automatic Document Feeder (Adf)
Memory Sending Using the Automatic Document Feeder (ADF) Press FAX to switch to fax mode. Prepare the document and load it, face down, in the Automatic Document Feeder (ADF). (1 p. 4-4) Be sure to load the document horizontally (x) (A4 size), otherwise the unit will automatically reduce your document when sending.
Page 155 Press Start to start scanning for sending. Start TRANSMIT SCANNING P.001 TX/RX NO.0004 STANDARD STANDARD TEXT SHEET RESOLUTION DENSITY IMAGEQUALITY BOOK SENDING The document is scanned into memory and then sent to the destination(s) you dialled. The LCD displays the number of the page it is scanning. It also displays a TX/RX number for that transmission which is then used to trace the document if you decide to delete it or print it once it is stored in memory.
Page 156: Memory Sending Using The Platen Glass
Memory Sending Using the Platen Glass Use the platen glass to scan a document that cannot be fed through the Automatic Document Feeder (ADF), such as a book. For details on setting the document on the platen glass, refer to “Setting the Document on the Platen Glass”.
Page 157 Be sure to select a document size other than SHEET. You will not be able to send from the platen glass if SHEET is selected. When sending A4-size document, be sure to set the document horizontally on the platen glass (A4x) and select A4x in step 3. If set vertically (z), the unit will reduce the document.
Page 158 Press Start to begin scanning the first page. Start TRANSMIT SCANNING P.001 TX/RX NO.0031 STANDARD STANDARD TEXT RESOLUTION DENSITY IMAGEQUALITY BOOK SENDING The LCD displays the number of the page it is scanning. It also displays a TX/RX number for that transmission which is then used to trace the document if you decide to delete it or print it once it is stored in memory.
Page 159 If the unit’s memory becomes full while you are scanning a document for sending, MEMORY FULL will appear in the LCD display and the pages you have scanned up to that point will be deleted. The number of pages you can scan into memory depends on the amount of free memory remaining in the unit and the type of document you plan to scan.
Page 160: Direct Sending
Direct Sending Direct sending is another sending method with different advantages. Since the document is not scanned into memory before sending, it can be sent ahead of any documents stored in memory. It also allows you to send documents even when the unit’s memory is full. With direct sending, the unit dials the number, connects the call, and then scans and sends the document one page at a time.
Page 161 Press Direct TX. Direct The Direct TX lamp lights. If you always use direct sending instead of memory sending, you can set the unit to default to direct sending mode. (1 p. 14-40) Dial the other party’s fax number. Use one of the dialling methods described on page 4-21. AUTO RX 21/08 ’99 123 4567...
Page 162 If you cancel during sending, the document may remain jammed under the Automatic Document Feeder (ADF). If this happens, gently open the Automatic Document Feeder (ADF) cover and remove the document. (1 Chapter 7 of the Copier User’s Guide) With direct sending, the unit only scans the page it is sending into memory.
Page 163: Manual Sending
Manual Sending Manual sending allows you to talk to the other party before you send the document. This method is useful if the other party must manually set their fax unit to receive before it can receive a document. Follow the procedure below to send using manual sending. To use this mode, you need to connect a telephone to your unit.
Page 164 Press Hook. Hook STANDARD STANDARD TEXT RESOLUTION DENSITY IMAGEQUALITY The In Use/Memory lamp blinks and you will hear the telephone tone. You can also lift the handset of the telephone connected to your unit instead of pressing Hook. You can adjust the volume of the speaker. (1 p. 2-6) Dial the other party’s telephone/fax number.
Page 165 Start When you hear the high-pitched signal of the other party’s fax unit, press Start on your unit and then hang up the handset. The unit begins sending the document. Be sure to hang up after you press the Start button on your unit. If you hang up first, you will disconnect the call.
Page 166: Checking The Sending Status
Checking the Sending Status Checking Documents that Are Being Sent Follow this procedure to check on the transmission status of the document currently being transmitted. Fax Monitor Press Fax Monitor. Press Set to see more details on the transmission. The TX/RX number is displayed along with the page number, the destination, and time.
Page 167: Checking Documents That Have Been Sent
All the transactions that have occurred up until then are displayed. Also displayed are the TX/RX number, time, sender/ recipient, and whether the document has transmitted. END CHECK: RETURN 0025 ––:–– 123 4567 STNDBY 0024 13:10 OLIVETTI UK NG #0995 5003 14:40 OLIVETTI FRANCE RX/TX STATUS DELETE DOCMT SENDER/RECIPIENT...
Page 168: Automatic Document Reduction
Automatic Document Reduction Your unit will reduce the size of your document to match the paper size loaded in the recipient’s fax unit. See the table below. Document Recipient Direct Direct Direct 4-37 Chapter 4 Sending Documents...
Page 169: Redialling When The Line Is Busy
Redialling When the Line is Busy Redialling occurs when the recipient’s line is busy or there is no answer, and your unit redials the number. There are two methods of redialling: manual redialling and automatic redialling. Manual Redialling Redial To redial the last number dialled using the numeric keypad, press the Redial button.
Page 170: Checking And Cancelling Automatic Redialling (Memory Sending)
NO DOCUMENT CURRENTLY BEING TRANSMITTED TX/RX RESULT CANCEL Press F1 (TX/RX RESULT). TX/RX RESULT END CHECK: RETURN TRANSMISSION 0025 ––:–– [ 001] OLIVETTI FRAN STNDBY WAITING TO 0024 ––:–– [ 001] OLIVETTI UK STNDBY REDIAL 0023 12:40 123 4567 RX/TX STATUS...
Page 171: Checking And Cancelling Automatic Redialling (Direct Sending)
Press F4 (DELETE DOCMT). DELETE DOCMT OK TO DELETE? Press F3 (YES) to cancel automatic redialling and delete the document from memory. If you change your mind and want the unit to continue waiting to redial, press F4 (NO). Press Stop to return to standby mode. Stop Checking and Cancelling Automatic Redialling (Direct Sending)
Page 172: Setting Up Automatic Redialling
Setting Up Automatic Redialling You can set up the following options for automatic redialling: The number of times the unit attempts redialling The time interval between redialling attempts How the unit handles redialling when a transmission error occurs The factory default settings for the auto redial feature are as follows: The unit redials twice.
Page 173 Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 03 TX SETTINGS. SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION 05 PRINTER SETTINGS Press Set. SELECT AN ITEM 01 ECM TX 02 PAUSE TIME...
Page 174 Press Set. SELECT AN ITEM 01 REDIAL TIMES 02 REDIAL INTERVAL 03 TX ERROR RESEND AUTO REDIAL Press Set again. Use the numeric keypad to enter the number of times the unit redials. You can also use F2 (–) or F3 (+) to select the number. PQRS WXYZ REDIAL TIMES...
Page 175 12. Use the numeric keypad to enter the redial interval. You can also use F2 (–) or F3 (+) to select the interval. PQRS WXYZ REDIAL INTERVAL SYMBOLS 0 5 M I N . – You can select from 2 to 99 minutes*. The default setting is two minutes**.
Page 176 17. Use the search buttons (d, u) to select the setting you want. You can select from the following: 01 ALL PAGES Resends all pages of the document. 02 ERROR & 1ST PG Resends from the page where the error occurred. It also resends the first page of the document.
Page 177: Cancelling Sending
Cancelling Sending To cancel sending of a document in mid-transmission, follow the procedure below. Press FAX to switch to fax mode. Press Stop. Stop For direct sending, transmission is cancelled immediately. For memory sending, the following LCD display appears. CANCEL DURING TX/RX? Press F3 (YES) to cancel sending.
Page 178: Sequential Broadcasting To More Than One Location
Sequential Broadcasting to More Than One Location Follow this procedure to scan a document once and send it to several destinations. With this sending method, called sequential broadcasting, you can send the same document to a maximum of 210 destinations. This feature allows you to send a document to a number of destinations using a combination of dialling methods as follows: One-touch speed dialling: up to 84 destinations...
Page 179 Press FAX to switch to fax mode. Prepare the document and load it, face down, in the Automatic Document Feeder (ADF). (1 p. 4-4) You can also set the document directly on the platen glass. (1 p. 4-25) AUTO RX DOCUMENT READY 21/08 ’99 SAT 15:30...
Page 180 Use regular dialling with the numeric keypad to dial up to 10 destinations. Make sure you press Set after each number is entered. PQRS WXYZ AUTO RX 21/08 ’99 SYMBOLS 123 4567 DELETE If you enter the wrong number, press Clear, then enter the correct number.
Page 181: Printing The Multi Tx Report
Regardless of the order you used when dialling, the unit will send the document to the locations you entered in this order: one-touch speed dialling numbers, coded speed dialling numbers, then regular dial numbers. The document is automatically deleted from memory when sequential broadcasting is completed.
Page 182 Continue with the procedure for sequential broadcasting. (1 step 3, p. 4-46) 21/08 1999 14:10 FAX 833 4423 WORLD ESTATE,INC. *************************************** MULTI TX/RX REPORT *************************************** T X / R X N O 0013 P G S . T X / R X I N C O M P L E T E [ 02]761 298 JOHN BARRISTER T R A N S A C T I O N O K...
Page 183: Sending Documents At A Preset Time
Sending Documents at a Preset Time Follow this procedure to set a time for sending. This feature is called delayed sending or timer sending. Use timer sending to store a document in memory and then have it sent at a later time when telephone rates are lower. You can set up to 70 documents to send with delayed sending.
Page 184 Use the numeric keypad to enter the time you want to start sending. PQRS WXYZ DELAYED TX SYMBOLS 2 3 : 3 0 Enter the time in the 24-hour format (e.g. 1:00 p.m. as 13:00). Enter all the numbers, including zeros. If you make a mistake, press Clear and enter the time again.
Page 185 Press Start to begin scanning the document into memory. Start If you are asked to enter a sender’s name, select one (1 p. 4-11). If you do not wish to enter a sender’s name, do nothing. If you have set the document on the platen glass, follow steps 6 to 8 (1 p.
Page 186: Sending A Document At A Preset Time With Other Functions
Sending a Document at a Preset Time with Other Functions You can send documents at a preset time when using confidential sending (1 p. 8-22), relay broadcasting (1 p. 7-14), sequential broadcasting (1 p. 4-47) or when sending with a subaddress/password (1 p.
Page 187: Cancelling A Document Set For A Preset Time
Press Set to register the preset time. The LCD display automatically returns to the display that was showing before you pressed Delayed Transmission. The document is automatically deleted from memory when sending is completed. When you have specified multiple destinations, the unit takes some time to complete sending to all destinations.
Page 188 Press F4 (DELETE DOCMT). DELETE DOCMT OK TO DELETE? Press F3 (YES) to delete the document. If you change your mind and want to cancel deleting the document, press F4 (NO). Press Return to return to the status display. Return You can also delete a document using the Memory Reference button.
Page 189: Sending A Document With A Subaddress/Password
Use subaddress/password sending when sending a document to a non-Olivetti fax machine with features similar to the mailbox features of your unit. The way in which the document is handled depends on the settings you have specified. For example, if you specified a subaddress/password for a confidential box, a document will be stored as a confidential document in memory.
Page 190: Subaddress/Password Sending With Speed Dialling
Subaddress/Password Sending with Speed Dialling To use subaddress/password sending with speed dialling, you must first register the subaddress/password with the fax number registered for one-touch or coded speed dialling. Once you have registered the subaddress/password for one-touch or coded speed dialling, the subaddress/password are entered for you automatically when you press the one-touch speed dialling button or coded speed dialling code.
Page 191 Press FAX to switch to fax mode. Prepare the document and load it, face down in the Automatic Document Feeder (ADF). (1 p. 4-4) You can also set the document directly on the platen glass. (1 p. 4-25) AUTO RX DOCUMENT READY 21/08 ’99 SAT 15:30...
Page 192 Open all three one-touch speed dialling panels, then press Subaddress. SUBADDRESS Subaddress DELETE You must press Subaddress within five seconds of pressing Set. If you wait longer than the time-out interval before pressing Subaddress, the unit will start scanning the document. The time-out interval can be turned off.
Page 193 Use the numeric keypad to enter the ITU-T password. PASSWORD PQRS WXYZ 0 9 8 7 6 5 4 3 2 1 # SYMBOLS DELETE Press Set. 10. Press Start. The unit starts to scan the document. Start TRANSMIT SCANNING P.001 TX/RX NO.0031 STANDARD STANDARD...
Page 194: Using Alternative Telephone Networks (Uk Only)
The procedures described in this section show you how to use your unit with the 2300 Service of Mercury Communications Limited. For details on using your unit with alternative telephone services, contact your local Olivetti authorised dealer or the Olivetti Lexikon Help Desk. 4-63 Chapter 4...
Page 195: Registering An Alternative Telephone Network
Registering an Alternative Telephone Network Follow this procedure to register settings for an alternative telephone network under the M button. Data Registration Press Data Registration. SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING Press Set. SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS...
Page 196 Press Set. SELECT AN ITEM 01 132 02 131P ACCESS CODE Use the search buttons (d, u) to select the access code. SELECT AN ITEM 01 132 02 131P ACCESS CODE You can select 131P (default) (“P” stands for a four-second pause) or 132.
Page 197 Use the numeric keypad to enter the ID code. ID CODE PQRS WXYZ 1 2 3 4 SYMBOLS DELETE The ID code is given to you by Mercury Telecommunications Limited (or another alternative service). Your code can be up to 20 digits long (pauses unnecessary). If an ID code is already registered, you will see a string of asterisks ( ) in the LCD display.
Page 198: Sending With A Registered Long-Distance Service
Sending with a Registered Long-Distance Service Follow this procedure to send using a registered long-distance service. Press FAX to switch to fax mode. Prepare the document and load it, face down, in the Automatic Document Feeder (ADF). (1 p. 4-4) You can also set the document directly on the platen glass.
Page 199: Registering Speed Dialling With The M Button
Press Start to start scanning for sending. Start TRANSMIT SCANNING P.001 TX/RX NO.0004 STANDARD STANDARD TEXT SHEET RESOLUTION DENSITY IMAGEQUALITY BOOK SENDING The unit automatically dials the access and ID codes registered under the M button. The unit then dials the other party’s fax number and connects the call.
Page 200 Use the numeric keypad to enter the fax/telephone number you want to register. TEL NUMBER ENTRY PQRS WXYZ SYMBOLS M 1 2 3 4 5 6 7 DELETE Complete the procedure for registering a number for one-touch or coded speed dialling. 4-69 Chapter 4 Sending Documents...
Page 201 4-70 Sending Documents Chapter 4...
Page 202 Chapter 5 Receiving Documents This chapter describes the different receive modes, explains how to set them, and gives details on other useful features, such as transferring documents. Different Ways to Receive a Document ..........5-3 • Overview ..................... 5-3 • Setting and Checking the Receive Mode ........5-4 Receiving a Document Automatically: AUTO RX Mode ....
Page 203 • Setting the Print Mode ..............5-21 N on One Printing ............... 5-21 RX Rotate Printing ..............5-23 Transferring Documents ..............5-26 • Before You Set Up Document Transfer ......... 5-26 • Setting Up the Unit for Document Transfer ......... 5-27 •...
Page 204: Different Ways To Receive A Document
Different Ways to Receive a Document This unit provides you with two different modes for receiving documents. To decide which mode will best suit your requirements, consider how you want to use the unit. Overview The two different modes for receiving documents are as follows: AUTO RX Mode Your unit is set to this mode when you first set it up.
Page 205: Setting And Checking The Receive Mode
Setting and Checking the Receive Mode Follow the procedure below to set the receive mode. Press FAX to switch to fax mode. Open all three one-touch speed dialling panels. Press Receive Mode until the receive mode you want appears in Receive Mode the LCD display.
Page 206: Receiving A Document Automatically: Auto Rx Mode
Receiving a Document Automatically: AUTO RX Mode After you take your unit out of the box and set it up, it is set to receive documents automatically. Use automatic receiving for a unit on a dedicated telephone line that you do not need for telephone voice communication.
Page 207 You can also set the unit not to print the documents it receives, but instead store them in memory. (1 p. 6-2) You can set the unit to receive documents only from recipients you have registered in your unit for speed dialling. By doing this, you can avoid receiving any unwanted junk mail.
Page 208: Receiving A Document Manually With The Handset: Manual Rx Mode
Receiving a Document Manually with the Handset: MANUAL RX Mode To use this mode you need to have the telephone connected to the unit. (1 Chapter 2 of the Copier User’s Guide) In MANUAL RX mode, the unit rings every time it receives a call, whether from a telephone or a fax unit.
Page 209: Receiving A Document Manually At The Unit
Receiving a Document Manually at the Unit Follow this procedure to receive a document manually at the unit. Before you can use this feature, you must install a telephone to the unit. (1 Chapter 2 of the Copier User’s Guide) When you set MANUAL RX as the receive mode, be sure not to leave any documents set on the unit, otherwise you will be unable to receive documents.
Page 210: Receiving A Document Manually With An Extension Telephone
The unit will make a beeping sound if the handset is not hung up properly. This is called the offhook alarm and can be turned off. (1 p. 14-13) Be sure to hang up the handset after you press the Start button, otherwise the call will be disconnected.
Page 211: Adjusting The Remote Receiving Settings
Adjusting the Remote Receiving Settings The remote receiving default setting is enabled. Follow this procedure to change the remote receive setting. Press Data Registration. Data Registration SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING Press Set. SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS...
Page 212 Use the search buttons (d, u) to select 02 REMOTE RX. SELECT AN ITEM 01 ECM RX 02 REMOTE RX 03 MEMORY RX 04 RX PAGE FOOTER RX SETTINGS 05 N ON ONE PRINT Press Set. SELECT AN ITEM 01 ID CALL # 02 HOOK 03 OFF REMOTE RX...
Page 213: Changing The Remote Receive Id
Changing the Remote Receive ID The remote receive ID allows you to pick up the handset of the extension telephone connected to the unit and start receiving a document by dialling the remote switching ID. The default is 25. Follow this procedure to change the remote receive ID. Follow steps 1 to 6 on pages 5-10 and 5-11.
Page 214: Checking The Receiving Status
During reception of a document you can check information about the incoming document or the sender. You can also check the result of the reception. Displaying the Receiving Status Fax Monitor Press Fax Monitor. DETAILS: SET END: RETURN 15:28 OLIVETTI UK RECEIVE P.001 TX/RX RESULT CANCEL TRANSACTION TRANSACTION TYPE...
Page 215: Checking The Reception Result
Press the Fax Monitor button. DETAILS: SET END: RETURN NO DOCUMENT CURRENTLY BEING TRANSMITTED TX/RX RESULT CANCEL Press F1 (TX/RX RESULT). END CHECK: RETURN 5003 18:55 OLIVETTI UK NG #0995 5002 18:50 OLIVETTI FRANCE 5001 18:40 OLIVETTI ITALY RX/TX STATUS DELETE DOCMT TELEPHONE TRANSACTION...
Page 216 Use F2 (d) or F3 (u) to scroll through the list. Transactions are displayed in time order, with the newest transaction first, and sending before receiving. You can check the last 40 transactions. You can also check transmissions by printing the RX Report (1 p.
Page 217: Receiving A Document In Memory When The Toner Or Paper Runs Out
Receiving a Document in Memory When the Toner or Paper Runs Out If the paper or toner runs out while you are receiving a document, the unit will automatically store the unprinted pages of the document in memory and display the following messages. Unit has run out of paper The unit has run out of paper while printing or copying a document.
Page 218 TONER SUPPLY LOW setting (1 p. 14-23) to continue printing (KEEP PRINTING). You will be able to continue printing for a short time. * Based on Olivetti FAX Standard Chart No.1, standard mode. 5-17 Chapter 5 Receiving Documents...
Page 219: Cancelling Receiving
Cancelling Receiving Follow this procedure to cancel receiving a document. When you are receiving, press FAX to switch to fax mode. Press Stop to cancel receiving. Stop If you are receiving manually, reception stops immediately. If you are receiving automatically, the following display appears.
Page 220: Printing A Received Document In The Correct
Printing a Received Document in the Correct Page Order Your unit receives documents by piling the pages as they are received in the output tray. Therefore, the document you receive will be in the reverse page order to that sent by the other party. If you want your documents to be printed in the correct page order to avoid having to rearrange the pages when they are received, change the PRINT IN ORDER setting to ON.
Page 221: Changing The Print Mode For Received Documents
Changing the Print Mode for Received Documents Overview of Print Modes If the received documents are small in size, you can set your unit to print from two to five pages together onto a single large sheet. This is called N on One Printing.
Page 222: Rx Rotate Printing
RX Rotate Printing The incoming image can be rotated 90° before printing out. PRINTED DOCUMENT RECEIVED DOCUMENT Setting the Print Mode N on One Printing To set N on one printing, follow the steps below. Press Data Registration. Data Registration SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION...
Page 223 Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 04 RX SETTINGS. SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION 05 PRINTER SETTINGS Press Set. SELECT AN ITEM 01 ECM RX 02 REMOTE RX...
Page 224: Rx Rotate Printing
Use the search buttons (d, u) to select 02 ON. SELECT AN ITEM 01 OFF 02 ON N ON ONE PRINT Press Set. Press Stop to return to standby mode. Stop RX Rotate Printing Your unit is set at the factory to rotate an incoming document before printing.
Page 225 Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 05 PRINTER SETTINGS. SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION 05 PRINTER SETTINGS Press Set. SELECT AN ITEM 01 # OF RX COPIES 02 SELECT CASSETTE...
Page 226 Use the search buttons (d, u) to select 01 OFF. SELECT AN ITEM 01 OFF 02 ON RX ROTATE PRINT Press Set. Press Stop to return to standby mode. Stop 5-25 Chapter 5 Receiving Documents...
Page 227: Transferring Documents
Transferring Documents The transfer mode tells the unit to receive documents and then transfer them automatically to a fax unit at your home or at another work site. The day and time for the unit to switch to transfer mode can be preset. This feature is especially convenient for receiving important documents coming from countries overseas, several time zones removed from your own.
Page 228: Setting Up The Unit For Document Transfer
Setting Up the Unit for Document Transfer Follow the procedure below to create a file for switching the unit automatically to transfer mode. Press Data Registration. Data Registration SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING Press Set. SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS...
Page 229 Use the search buttons (d, u) to select 06 TRANSFER. SELECT AN ITEM 04 PRESET POLLING 05 POLLING BOX 06 TRANSFER FILE SETTINGS Press Set. SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE TRANSFER Press Set again. SELECT AN ITEM 01 FILE NAME 02 SELECT LOCATIONS...
Page 230 Default settings are shown in italic type. 01 FILE NAME ENTER A BOX NAME Specify a name for Enter a file name up to the file. 24 characters. 02 SELECT LOCATIONS SPECIFY THE DESTINATION Specify the Close all three one-touch number(s) of the speed dialling panels, fax unit(s) where...
Page 231 04 SELECT ORIG UNIT 01 OFF Allows you to set All fax the unit to receive transmissions are and relay received and documents only transferred. from originator fax 02 ON SPECIFY THE DESTINATION units that you The unit receives Press the one-touch designate.
Page 232 06 PRINT RX DOC. 01 OFF Sets the unit to Received and print a copy of the transferred transferred documents are not document at the printed at the transfer unit. transfer unit. 02 ON # OF RX COPIES A copy of every Enter the number of document received copies you want printed.
Page 233: Changing Document Transfer Settings
Changing Document Transfer Settings Follow this procedure to change settings in the transfer setup file. Follow steps 1 to 6 of “Setting Up the Unit for Document Transfer”. (1 p. 5-27) Use the search buttons (d, u) to select 02 CHANGE DATA. SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA...
Page 234 Use the search buttons (d, u) to scroll through the display and to select a setting. To change the settings for an item, follow the same procedures you used for initial setup of the transfer options. (1 Step 8, p. 5-27) Use the numeric keypad to change the settings.
Page 235: Turning Transfer Mode On And Off
Turning Transfer Mode On and Off You can use this procedure to move the unit in and out of the transfer mode provided the timer has not been set to switch the unit in and out of the transfer mode automatically. If the timer has been set to move the unit in and out of the transfer mode automatically, you can still use this procedure to set the unit in transfer mode before the timer switches the unit into transfer mode.
Page 236: Turning Transfer Mode Off
Turning Transfer Mode Off Follow this procedure to turn transfer mode off manually at any time. Press FAX to switch to fax mode. AUTO RX TRANSFER 21/08 ’99 SAT 15:30 STANDARD STANDARD TEXT SHEET RESOLUTION DENSITY IMAGEQUALITY BOOK SENDING Open all three one-touch speed dialling panels, then press Transfer.
Page 237: Cancelling Document Transfer
Cancelling Document Transfer Follow this procedure to delete the transfer setup file and cancel the transfer settings. Follow steps 1 to 6 of “Setting Up the Unit for Document Transfer”. (1 p. 5-27) Use the search buttons (d, u) to select 03 DELETE FILE. SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA...
Page 238 Chapter 6 Using the Memory Features Several of the special sending and receiving features of your unit require you to scan, store, or receive documents into memory. This chapter will guide you through these procedures. Memory Lock – Receiving Documents in Memory ......6-2 •...
Page 239: Memory Lock - Receiving Documents In Memory
Memory Lock – Receiving Documents in Memory Normally a document prints as soon as you receive it. However, there may be occasions when you want the unit to store all documents in memory until you are ready to print them. Locking the unit to receive and store all documents in memory is called memory lock.
Page 240 Data Registration Press Data Registration. SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING Press Set. SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION 05 PRINTER SETTINGS Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 07 SYSTEM SETTINGS.
Page 241 Use the search buttons (d, u) to select 03 MEMORY LOCK RX. SELECT AN ITEM 01 PASSWORD 02 RESTRICTIVE CODES 03 MEMORY LOCK RX 04 RX RESTRICTION SYSTEM SETTINGS 05 DATE SETUP Press Set. SELECT AN ITEM 01 OFF 02 ON MEMORY LOCK RX Use the search buttons (d, u) to select 02 ON.
Page 242 Use the search buttons (d, u) to select the setting you want. You can select from the following: 01 MEM LOCK PASSWORD This password protects the memory lock settings. You must also use this password to unlock the memory so you can print documents stored in the memory.
Page 243 If you selected 01 MEM LOCK PASSWORD in step 9 (on p. 6-5): 10. Press Set. ENTER A 4-DIGIT PRINTER ID NUMBER (0000–9999) 11. Use the numeric keypad to enter the four-digit printer ID. ENTER A 4-DIGIT PRINTER ID NUMBER (0000–9999) PQRS WXYZ 1 2 2 3...
Page 244 11. Use the search buttons (d, u) to select the setting you want. You can select from the following: 01 OUTPUT YES A report prints while the unit is in memory lock mode. 02 OUTPUT NO No report prints while in memory lock mode. This is the default setting.
Page 245 If you selected 03 TIME SETUP in step 9 (on p. 6-5): 10. Press Set. SELECT AN ITEM 01 OFF 02 ON TIME SETUP 11. Use the search buttons (d, u) to select the setting you want. You can select from the following: 01 OFF Turns off the time setup.
Page 246 Default settings 01 START TIME 01 EVERYDAY SELECT THE MEMORY NUMBER are shown Set the time for the Set the unit to Select a free line, press Set, in italic type. unit to enter enter memory lock then enter the start time. memory lock mode every day.
Page 247: Turning Memory Lock On
Turning Memory Lock On Follow this procedure to set the unit to memory lock mode if the memory lock mode timer has not been set (1 p. 6-2) or if you want to set the unit to memory lock mode outside the times you have specified for the timer. If the timer is set for memory lock mode, the unit will enter and leave memory lock mode automatically.
Page 248: Turning Memory Lock Off And Printing Documents Received In Memory
Turning Memory Lock Off and Printing Documents Received in Memory Follow this procedure to turn memory lock off and print the documents received in the memory. If the timer is set to memory lock mode, the unit will enter and leave the memory lock mode automatically.
Page 249: Cancelling Memory Lock Mode
Cancelling Memory Lock Mode Follow this procedure to cancel memory lock mode. Follow steps 1 to 5 of “Setting Up the Unit to Receive in Memory”. (1 p. 6-2) Press Set. SELECT AN ITEM 01 OFF 02 ON MEMORY LOCK RX Use the search buttons (d, u) to select 01 OFF.
Page 250: Checking Documents Stored In Memory
Checking Documents Stored in Memory Documents stored in memory can include those waiting to be sent at a later time or documents stored when toner or paper runs out. Printing a List of Documents in Memory Follow this procedure to print a list of all documents currently stored in the memory: Press FAX to switch to fax mode.
Page 251: Printing A Document In Memory
05 DELETE DOCUMENT Press Set. Use F2 (d) or F3 (u) to select the transaction number of the document you want to print. END CHECK: RETURN 0025 ––:–– [ 001] OLIVETTI FRANCE STNDBY 0024 13:10 [ 01] OLIVETTI UK 0023 12:40 123 4567...
Page 252 Press Set. PRINT 1ST PG ONLY? Press F3 (YES) to print only the first page of a multipage document, or press F4 (NO) to print the entire document. Press Stop to return to standby mode. Stop You cannot print a document that is being transmitted. You cannot use the above procedure to print documents you have received in memory.
Page 253: Resending A Document After An Error
Resending a Document after an Error Follow this procedure to resend a document after an error. Press FAX to switch to fax mode. Open all three one-touch speed dialling panels, then press Memory Reference. Memory SELECT AN ITEM 01 DOC. MEMORY LIST Reference 02 MEMORY RETRANSMT 03 PRINT DOCUMENT...
Page 254 Use F2 (d) or F3 (u) to select the transaction number of the document you want to resend. You can select only the failed transmission. Press Set. The unit sends the document to the destination of the failed transmission. After it is sent, it is erased from memory. 6-17 Chapter 6 Using the Memory Features...
Page 255: Sending A Document In Memory To A Different Destination
Sending a Document in Memory to a Different Destination Follow this procedure to select another destination for a document in memory. After the document is sent to another destination, it is erased from the memory. Press FAX to switch to fax mode. Open all three one-touch speed dialling panels, then press Memory Reference.
Page 256 Use F2 (d) or F3 (u) to select the transaction number of the document you want to send. Press Set. Enter the fax number of the party you wish to send the document Use one of the dialling methods described on p. 4-21. You can also select a sender’s name with the TTI Selector button.
Page 257: Deleting A Document From Memory
Deleting a Document from Memory Follow this procedure to delete a document from the memory. Press FAX to switch to fax mode. Open all three one-touch speed dialling panels, then press Memory Reference. Memory SELECT AN ITEM 01 DOC. MEMORY LIST Reference 02 MEMORY RETRANSMT 03 PRINT DOCUMENT...
Page 258 Press Set. OK TO DELETE? You will be asked to confirm you want to delete the document. Press F3 (YES) to delete the document, or press F4 (NO) to cancel deleting. Press Stop to return to standby mode. Stop Documents set for sending at a preset time in a confidential mailbox, polling box, or memory box can be also deleted using the Fax Monitor button.
Page 259: Memory Boxes
Memory Boxes What is a Memory Box? A memory box is a location in the memory you can create to store scanned or received documents for printing or transmitting to other destinations. The main advantage of using the memory box for sending and receiving is that you can handle all transmissions with ITU-T passwords and subaddresses.
Page 260: Setting Up A Memory Box
Setting Up a Memory Box Before You Create Memory Boxes Before you set up a memory box, there are a few things you need to know about the other party’s fax unit to ensure efficient transactions. You have to know how the other party is using the subaddress and password: If the other party has set a subaddress and password, you must register both a subaddress and password for the memory box.
Page 261 Access Settings SET BOX A two-digit code (00-99) you assign to the box to select it when you need to scan documents into the box, or to open it to view or change the settings. The box number and file name appear in printed reports for reference.
Page 262 TX PASSWORD ITU-T PASSWORD Other party’s fax unit RX PASSWORD ITU-T PASSWORD The main settings apply to all three features below. Feature Settings 06 RECEIVE Allows you to set up how documents are handled in the memory box after they are received. You can set the memory box to check the ID (telephone number) of the originator, and specify that the received document be held in the memory box and not printed.
Page 263: Creating A Memory Box
Creating a Memory Box Follow this procedure to create a memory box. Press Data Registration. Data Registration SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING Press Set. SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION 05 PRINTER SETTINGS...
Page 264 Use the search buttons (d, u) to select 03 MEMORY BOX. 01 CONFIDNTL MAILBOX SELECT AN ITEM 02 RELAY TX GROUP 03 MEMORY BOX 04 PRESET POLLING FILE SETTINGS 05 POLLING BOX Press Set. SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE MEMORY BOX...
Page 265 Press Set. SELECT AN ITEM 01 FILE NAME 02 PASSWORD 03 SUBADDRESS 04 TX PASSWORD SETUP FILE 05 RX PASSWORD 10. Refer to the table on the following pages and follow these guidelines to select and register settings. Use the search buttons (d, u) to move vertically through the settings.
Page 266 01 FILE NAME ENTER A BOX NAME Allows you to Enter a name for the enter a name for memory box up to 24 the memory box characters long. that appears in printed reports. 02 PASSWORD ENTER A 4-DIGIT ID NUMBER Assign a password Enter a four-digit to protect the...
Page 267 04 TX PASSWORD TX PASSWORD The ITU-T standard Enter a TX TX password for password. The TX your memory box. password can be TX password is only up to 20 digits for polling sending. long, and can include h, #, and This password must match the ITU-T spaces.
Page 268 Default settings are shown in italic type. 01 OFF 06 RECEIVE 01 YES 01 SELECT ORIG UNIT Determines Documents are Determines Your unit receives whether or not the received in the whether your unit an incoming document is memory box and checks to make document even if received in the...
Page 269 07 TRANSMIT Determines whether to transmit documents from the memory box and how they are to be transmitted. Press Set. 01 YES 01 SELECT LOCA TIONS SPECIFY THE DESTINATION Documents Allows you to Press the appropriate select the one-touch speed transmitted destinations of the dialling button, or press...
Page 270 01 EVERYDAY 03 TX START TIME SELECT THE MEMORY NUMBER Set the unit to Select a free line, Allows you to set the timer for the transmit the press Set, then transmission of a documents from the enter the start time. memory box every document received or scanned into the...
Page 271: Changing The Memory Box Settings
Changing the Memory Box Settings Follow this procedure to change the memory box settings. Follow steps 1 to 6 of “Creating a Memory Box”. (1 p. 6-26) Use the search buttons (d, u) to select 02 CHANGE DATA. SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE...
Page 272: Cancelling A Memory Box
Use the search buttons (d, u) to scroll through the display and to select a setting. For details on the settings you can change, refer to page 6-29. After you have made changes to your selection, press Set. To delete any settings, press Clear and press Set. Stop Press Stop to return to standby mode.
Page 273 Use the numeric keypad to enter the set box number. You can also use F2 (–) or F3 (+) to select the box number. PQRS WXYZ SET BOX # SYMBOLS – Press Set to delete the file. If you have set a password, use the numeric keypad to enter the four-digit password, then press Set.
Page 274: Sending A Document Stored In A Memory Box
Sending a Document Stored in a Memory Box Follow this procedure to store a document in the memory box for sending according to the memory box setup. Before you can send a document from a memory box, you need to set up a memory box.
Page 275 Press Set. SUBADDRESS DELETE Use the numeric keypad to enter the ITU-T subaddress of the memory box. The subaddress (and any spaces in it) must be exactly the PQRS WXYZ same as the ITU-T subaddress which you have set for the memory box.
Page 276 Press Set. If you have set the document on the platen glass, follow steps 6 to 8 on page 4-27, then press Set. The unit begins to scan the document into memory. The document is stored in the memory box and will be handled according to the memory box settings.
Page 277: Printing A Document Received In A Memory Box
Printing a Document Received in a Memory Box Follow this procedure to print a document that has been received and stored in a memory box according to the memory box setup. (1 p. 6-26) You can use this procedure to print a document from the memory box only after you have set 02 PRINT RX DOC.
Page 278 Press FAX to switch to fax mode. Open all three one-touch speed dialling panels, then press Memory Box. Memory Box SELECT AN ITEM 01 MEMORY BOX TX 02 MEMORY BOX RX MEMORY BOX Use the search buttons (d, u) to select 02 MEMORY BOX RX. SELECT AN ITEM 01 MEMORY BOX TX 02 MEMORY BOX RX...
Page 279: What Happens To Documents In Memory After A Power Cut
Press Set. If you have set a password, use the numeric keypad to enter the four-digit password, then press Set. To protect your password, it will not be shown in the LCD display when you enter it. The document starts printing. What Happens to Documents in Memory After a Power If power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the sent or received documents stored in memory...
Page 280: Relay Broadcasting
Chapter 7 Relay Broadcasting This chapter shows you how to relay documents and how to have documents relayed for you. You can set up your unit as a relay unit to relay documents that you receive, or you can send documents to another fax unit and have the documents relayed for you.
Page 281: What Is Relay Broadcasting
What is Relay Broadcasting? In a relay broadcast, the originator fax unit sends a document over a long distance to another fax unit called the relay unit. After the relay unit receives your document, it automatically sends the document to several other fax units in the local area.
Page 282: Setting Up Your Unit As A Relay Unit
Setting Up Your Unit as a Relay Unit In this section we will show you how to set up and manage a relay network with the standard relay features provided on your unit. Before you set up your unit to relay documents sent to you from the originator fax unit, confirm the following points: Make sure your unit fax/telephone number is correctly registered.
Page 283: Creating A Relay Group
Creating a Relay Group Follow this procedure to set up your unit to participate in a relay network as the relay unit. Press Data Registration. Data Registration SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING Press Set. SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS...
Page 284 Use the search buttons (d, u) to select 02 RELAY TX GROUP. SELECT AN ITEM 01 CONFIDNTL MAILBOX 02 RELAY TX GROUP 03 MEMORY BOX 04 PRESET POLLING FILE SETTINGS 05 POLLING BOX Press Set. SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE RELAY TX GROUP...
Page 285 Press Set. SELECT AN ITEM 01 GROUP DIAL NAME 02 PASSWORD 03 SUBADDRESS 04 RX PASSWORD SETUP FILE 05 SELECT ORIG UNIT 10. Refer to the table on the following pages and follow these guidelines to select and register settings. Use the search buttons (d, u) to move vertically through the settings.
Page 286 01GROUP DIAL NAME ENTER A BOX NAME Specify a name for Enter a name for the relay group. the relay group up to 24 characters long. 02 PASSWORD ENTER A 4-DIGIT ID NUMBER This is the four- Enter a four-digit digit password password.
Page 287 Default settings are shown in italic type. 05 SELECT ORIG UNIT 01 OFF When your unit is Your unit will the relay unit, this receive a feature forces your document for relay unit to check the without checking identity of the the identity of the originator before it originator.
Page 288 07 SELECT LOCATIONS SPECIFY THE DESTINATION This item allows Enter the speed you to select the dialling numbers fax units to receive where the the document numbers of the fax your unit relays. units to receive the The numbers of fax relay broadcast are units to receive the registered.
Page 289: Changing Relay Group Settings
10 RELAY B’CAST 01 ON This feature Your unit receives switches relay and relays a broadcasting for document set for this group on and relay broadcasting. off without 02 OFF altering any of the Your unit will not other settings. receive and relay a document set for relay broadcasting.
Page 290 Press Set. SET RLY TX GROUP# – Use the numeric keypad to enter the number of the relay group you want to change. SET RLY TX GROUP# PQRS WXYZ SYMBOLS – You can also use F2 (–) or F3 (+) to select the number. Press Set.
Page 291: Deleting A Relay Group
For details on the settings you can select and how to change them, follow the procedure from step 10 on page 7-6. To turn off the relay feature for the group and retain the setup, press the search buttons to display 10 RELAY B’CAST, press Set, and turn this feature off.
Page 292 Use the numeric keypad to enter the number of the relay group you want to delete. PQRS WXYZ SET RLY TX GROUP# SYMBOLS – You can also use F2 (–) or F3 (+) to select the number. Press Set to delete the file. If you have entered a password, use the numeric keypad to enter the four-digit password, then press Set.
Page 293: Sending A Document To A Relay Unit For Relay Broadcasting
Sending a Document to a Relay Unit for Relay Broadcasting Follow this procedure to send a document to a relay unit. In this procedure, your unit is the originator. Before you send a document to another fax unit for relay broadcasting, confirm the following points on your unit: Make sure your own unit fax/telephone number is correctly registered.
Page 294: Sending A Document To A Relay Unit With Speed Dialling
Contact the other party and ask for the ITU-T subaddress and password they are using for receiving documents to relay. The other party‘s fax unit does not have to be a Olivetti fax unit, but make sure the other party‘s fax unit supports the use of ITU-T subaddresses and passwords.
Page 295: Sending With The Relay Broadcast Button
Sending with the Relay Broadcast Button Follow this procedure to send a document for a relay broadcast with the Relay Broadcast button. You can set only one destination. Press FAX to switch to fax mode. Prepare the document and load it, face down, in the Automatic Document Feeder (ADF).
Page 296 Dial the fax number of the relay unit. Use one of the dialling methods described in Chapter 4. (1 p. 4-21) AUTO RX 21/08 ’99 123 4567 DELETE Press Set. SUBADDRESS DELETE Use the numeric keypad to enter the ITU-T subaddress. SUBADDRESS PQRS WXYZ...
Page 297 Password If an ITU-T password is also required to start the relay broadcast, press Password. PASSWORD DELETE - or - If a password is not required, go to step 11 on page 7-19. You must press Password within five seconds of pressing Set. If you wait longer than the time-out interval before pressing Password, the unit will start scanning the document for sending.
Page 298 Start 11. Press Start to begin the transmission. The unit will begin scanning automatically if the time out feature is set to on. (1 p. 14-18) The document will be deleted from memory after it is successfully sent. You can also send a document for a relay broadcast at a preset time. 7-19 Chapter 7 Relay Broadcasting...
Page 299 7-20 Relay Broadcasting Chapter 7...
Page 300 Chapter 8 Confidential Mailboxes This chapter shows you how to send and receive confidential documents. What is a Confidential Mailbox? ............8-2 Setting Up a Confidential Mailbox ............8-3 • Creating a Confidential Mailbox ............. 8-3 • Changing a Confidential Mailbox ..........8-14 •...
Page 301: What Is A Confidential Mailbox
The receiving party must use a password to unlock his or her mailbox in order to print the document. Use confidential sending and receiving for documents that you want only the person with the correct password to see. You cannot use the conventional Olivetti confidential mailbox feature. Confidential Mailboxes Chapter 8...
Page 302: Setting Up A Confidential Mailbox
Setting Up a Confidential Mailbox In this section we will describe how to create your own mailbox, change the mailbox settings when necessary, and delete the mailbox when it is no longer needed. You can set up a total of 70 boxes in your unit for the following: relay group, confidential box, polling box, preset polling box, memory box, and transfer box.
Page 303 Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 06 FILE SETTINGS. SELECT AN ITEM 04 RX SETTINGS 05 PRINTER SETTINGS 06 FILE SETTINGS 07 SYSTEM SETTINGS DATA REGISTRATION 08 COPY SETTINGS Press Set. SELECT AN ITEM 01 CONFIDNTL MAILBOX 02 RELAY TX GROUP...
Page 304 Use the numeric keypad to give the confidential mailbox a number from 00 to 99. PQRS WXYZ SET BOX # SYMBOLS – You can also use F2 (–) or F3 (+) to select the number. Press Set. SELECT AN ITEM 01 FILE NAME 02 PASSWORD 03 SUBADDRESS...
Page 305 INPUT MODE 11. Use the numeric keypad to enter a box name. ENTER A BOX NAME (UP TO 24 CHARACTERS) PQRS WXYZ OLIVETTI FRANCE SYMBOLS CAPITAL LTR DELETE INPUT MODE The name can be up to 24 characters long and may include numbers, symbols, and spaces.
Page 306 If you selected 02 PASSWORD in step 9 (on p. 8-5): The password protects the confidential mailbox settings from unauthorized access. The next time you open this cofidential mailbox to view or make changes, you will have to enter this password. You will also have to enter this password to print a document received in the confidential mailbox.
Page 307 12. Press Set. 13. To continue registering the next setting (03 SUBADDRESS), go to step 10 on page 8-9. -or- Stop To end registration of the current mailbox, press Stop to return to standby mode. Confidential Mailboxes Chapter 8...
Page 308 If you selected 03 SUBADDRESS in step 9 (on p. 8-5): All confidential documents sent to you must be sent with this subaddress in order to be stored in your mailbox. If the subaddresses do not match, the document will not be received. 10.
Page 309 12. Press Set. 13. To continue registering the next setting (04 RX PASSWORD), go to step 10 on page 8-11. -or- To end registration of the current mailbox, press Stop to return to Stop standby mode. 8-10 Confidential Mailboxes Chapter 8...
Page 310 If you selected 04 RX PASSWORD in step 9 (on p. 8-5): The RX password is optional. If you set a password, however, the confidential documents sent to you must also include this password. 10. Press Set. RX PASSWORD DELETE 11.
Page 311 12. Press Set. 13. To continue registering the next setting (05 # OF RX COPIES), go to step 10 on page 8-13. -or- To end registration of the current mailbox, press Stop to return to Stop standby mode. 8-12 Confidential Mailboxes Chapter 8...
Page 312 If you selected 05 # OF RX COPIES in step 9 (on p. 8-5): Normally only one copy of a document received in a confidential mailbox is printed. If you want to print more copies, change this setting. 10. Press Set. # OF RX COPIES 0 1 C O P I E S –...
Page 313: Changing A Confidential Mailbox
Changing a Confidential Mailbox Follow this procedure to change the settings for a confidential mailbox. To open the mailbox to view and change the settings, you must know the mailbox number and password. Follow steps 1 to 5 of ”Creating a Confidential Mailbox”. (1 p.
Page 314 Press Set. If you have set a password, use the numeric keypad to enter the four-digit password, then press Set. To protect your password, it will not be shown in the LCD display when you enter it. SELECT AN ITEM 01 FILE NAME 02 PASSWORD 03 SUBADDRESS...
Page 315: Deleting A Confidential Mailbox
Deleting a Confidential Mailbox Follow this procedure to delete a mailbox. Follow steps 1 to 5 of ”Creating a Confidential Mailbox”. (1 p. 8-3) Use the search buttons (d, u) to select 03 DELETE FILE. SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE CONFIDNTL MAILBOX...
Page 316 Press Set to delete the confidential mailbox. If you have set a password, use the numeric keypad to enter the four-digit password, then press Set. To protect your password, it will not be shown in the LCD display when you enter it.
Page 317: Receiving A Confidential Document
Receiving a Confidential Document When your unit receives a confidential document with a subaddress or subaddress and password that match the subaddress/password settings for your confidential mailbox, the document is stored in the confidential mailbox. Before you can receive a confidential document, you need to set up a confidential mailbox.
Page 318 21/08 1999 13:34 FAX 833 4423 WORLD ESTATE,INC. ************************************ CO NFI D. RX R EPO RT ************************************ C O N FI D ENTL . MA I LB O X # C O N FI D . MAI LB O X N AME LOUIS T X/ R X N O 5007...
Page 319: Printing A Document Received In A Confidential Mailbox
Printing a Document Received in a Confidential Mailbox Follow this procedure to print a document received in a confidential mailbox. Press FAX to switch to fax mode. Open all three one-touch speed dialling panels, then press Confidential Mailbox. SELECT AN ITEM 01 CONFIDENTIAL TX Confidential Mailbox...
Page 320 Use the numeric keypad to enter the subaddress for the mailbox. SUBADDRESS PQRS WXYZ 0 9 8 7 6 5 4 3 2 1 # SYMBOLS DELETE Press Set. If you have set a password, use the numeric keypad to enter the four-digit password, then press Set.
Page 321: Sending A Confidential Document
Contact the other party and ask for the ITU-T subaddress and password they are using for receiving confidential documents. The other party’s unit does not have to be a Olivetti unit, but make sure the other party’s unit supports the use of ITU-T subaddresses and passwords.
Page 322: Sending A Confidential Document With The Confidential Mailbox Button
Sending a Confidential Document with the Confidential Mailbox Button Note these points about sending a confidential document to a confidential mailbox. You can dial only one fax number. If you frequently need to send a confidential document to more than one location, register the number, subaddress, and password for one- touch or coded speed dialling so you can use multiple broadcasting.
Page 323 Open all three one-touch speed dialling panels, then press Confidential Mailbox. Confidential SELECT AN ITEM 01 CONFIDENTIAL TX Mailbox 02 CONFIDENTIAL RX CONFID. TX/RX Confirm that 01 CONFIDENTIAL TX is selected, then press Set. AUTO RX ENTER THE DESTINATION 21/08 ’99 SAT 15:30 STANDARD STANDARD...
Page 324 Use the numeric keypad to enter the ITU-T subaddress. SUBADDRESS PQRS WXYZ 0 9 8 7 6 5 4 3 2 1 # SYMBOLS DELETE The subaddress can be up to 20 digits long, and can include h, #, and spaces. To enter a space, press Space.
Page 325 You must press Password within five seconds of pressing Set. If you wait longer than five seconds, the unit will start scanning the document. The time-out interval can be turned off. (1 p. 14-18) 10. Use the numeric keypad to enter the ITU-T password. PASSWORD PQRS WXYZ...
Page 326: Polling
Chapter 9 Polling This chapter shows you how to set up and use polling sending and receiving. Polling is useful when one or both parties cannot be in the office at the same time. What is Polling? ..................9-2 Polling Receiving ..................9-3 •...
Page 327: What Is Polling
What is Polling? Polling means a fax unit calls another fax unit and requests that the other fax unit send a document that it is holding. Unlike normal sending and receiving, in polling the receiver always calls the sender. This is called polling to receive a document.
Page 328: Polling Receiving
If the other party‘s fax unit does not support ITU-T subaddress/ password transactions, you can ask them to set the polling ID to 255 or 1111 1111 binary if the other party‘s fax unit is a Olivetti fax unit. Polling Other Fax Units to Receive a Document Follow this procedure to poll another fax unit to receive the document that it is holding.
Page 329 Use the search buttons (d, u) to select 02 POLLING RX. SELECT AN ITEM 01 POLLING TX 02 POLLING RX POLLING Press Set. AUTO RX ENTER THE DESTINATION 21/08 ’99 SAT 15:30 STANDARD STANDARD TEXT SHEET RESOLUTION DENSITY IMAGEQUALITY BOOK SENDING Dial the other party’s fax number.
Page 330 You must press Subaddress within five seconds of pressing Set. If you wait longer than the time-out interval before pressing Subaddress, the unit will start scanning the document. The time-out interval can be turned off. (1 p. 14-18) Use the numeric keypad to enter the ITU-T subaddress. SUBADDRESS PQRS WXYZ...
Page 331 You must press Password within five seconds of pressing Set. If you wait longer than the time-out interval before pressing Password, the unit will start scanning the document. The time-out interval can be turned off. (1 p. 14-18) 10. Use the numeric keypad to enter the ITU-T password. PASSWORD PQRS WXYZ...
Page 332: Polling To Receive At A Preset Time
Polling to Receive at a Preset Time Follow this procedure to set the unit to poll another fax unit at a preset time. Polling fax units at preset times allows you to perform document transactions later at night when the telephone rates are lower. Before Setting Up Polling at a Preset Time Before you set up polling at a preset time, make sure you have performed the following tasks:...
Page 333 Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 06 FILE SETTINGS. SELECT AN ITEM 04 RX SETTINGS 05 PRINTER SETTINGS 06 FILE SETTINGS 07 SYSTEM SETTINGS DATA REGISTRATION 08 COPY SETTINGS Press Set. SELECT AN ITEM 01 CONFIDNTL MAILBOX 02 RELAY TX GROUP...
Page 334 Press Set again. SET BOX # – Use the numeric keypad to enter the polling box number. SET BOX # PQRS WXYZ SYMBOLS – You can also use F2 (–) or F3 (+) to select the number. The polling box number is two-digits long (from 00 to 99). Press Set.
Page 335 If you selected 01 FILE NAME in step 10 (on p. 9-9): 11. Press Set. ENTER A BOX NAME (UP TO 24 CHARACTERS) CAPITAL LTR DELETE INPUT MODE 12. Use the numeric keypad to enter the identifying file name. PQRS WXYZ The name can be up to 24-characters long and may include numbers, symbols, and spaces.
Page 336 If you selected 02 PASSWORD in step 10 (on p. 9-9): This is the operation password protecting your preset polling settings. If you want to change the settings later, you will have to enter this password. 11. Press Set. ENTER A 4-DIGIT ID NUMBER (0000–9999) 12.
Page 337 If you selected 03 SELECT LOCATIONS in step 10 (on p. 9-9): Select the numbers of the fax units you want to poll. 11. Press Set. SPECIFY THE DESTINATION No. [– – – –] ONETOUCH/CODE DIAL 12. Enter the number of the destination unit using speed dialling. For details on using one-touch or coded speed dialling, see Chapter 3.
Page 338 14. To continue registering the next setting (04 START TIME), go to step 11 below. -or- To end registration of preset polling, press Stop to return to Stop standby mode. If you selected 04 START TIME in step 10 (on p. 9-9): You can set the unit to poll other fax units everyday or only for selected days.
Page 339 If you selected 01 EVERYDAY in step 12 (on p. 9-13): 13. Press Set. SELECT THE MEMORY NUMBER 01 – – : – – 02 – – : – – 03 – – : – – 04 – – : – – EVERYDAY 05 –...
Page 340 17. When you have finished setting start times for every day, press Stop Stop to return to standby mode. If you selected 02 SELECT DAYS in step 12 (on p. 9-13): 13. Press Set. SELECT AN ITEM 01 SUN 02 MON 03 TUE 04 WED SELECT DAYS...
Page 341 17. Use the numeric keypad to enter the time. PQRS WXYZ 1 9 : 0 0 SYMBOLS 18. Press Set. If you want to set more than one time for your unit to poll the other fax units, use the search buttons (d, u) to select an empty line, then go back to step 16 on page 9-15.
Page 342: Changing The Preset Time Polling Box Setup
Changing the Preset Time Polling Box Setup Follow this procedure to change the preset polling box setup settings. Follow steps 1 to 6 of “Setting Up a Preset Time Polling Box”. (1 p. 9-7) Use the search buttons (d, u) to select 02 CHANGE DATA. SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA...
Page 343 Press Set. ENTER A 4-DIGIT ID NUMBER (0000–9999) If you have not set the password, you can skip this step. If you have entered a password, use the numeric keypad to enter the four-digit password. To protect your password, it will not be shown in the LCD display when you enter it.
Page 344: Cancelling A Preset Time Polling Box
Cancelling a Preset Time Polling Box Follow this procedure to cancel preset polling. Follow steps 1 to 6 of “Setting Up a Preset Time Polling Box”. (1 p. 9-7) Use the search buttons (d, u) to select 03 DELETE FILE. SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA...
Page 345 Press Set. ENTER A 4-DIGIT ID NUMBER (0000–9999) If you have not set the password, you can skip this step. If you have entered a password, use the numeric keypad to enter the four-digit password. Press Set. After you enter the password, the file is deleted. Press Stop to return to standby mode.
Page 346: Polling Sending
Polling Sending This section shows you how to set up your unit to store and hold a document until it is polled by another fax unit to send it. Before You Can Be Polled to Send Before you set up your polling box, contact the parties who are going to poll your unit to receive documents and confirm the following points: The other parties must know your ITU-T subaddress number.
Page 347 Press Set. SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION 05 PRINTER SETTINGS Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 06 FILE SETTINGS. SELECT AN ITEM 04 RX SETTINGS 05 PRINTER SETTINGS...
Page 348 Press Set. SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE POLLING BOX Press Set again. SET BOX # – Use the numeric keypad to enter a two-digit code for the polling box. SET BOX # PQRS WXYZ SYMBOLS –...
Page 349 INPUT MODE 12. Use the numeric keypad to enter the identifying file name. ENTER A BOX NAME (UP TO 24 CHARACTERS) PQRS WXYZ OLIVETTI FRANCE CAPITAL LTR SYMBOLS DELETE INPUT MODE The file name can be up to 24 characters long and may include numbers, symbols, and spaces.
Page 350 13. Press Set. 14. To continue registering the next setting (02 PASSWORD), go to step 11 below. -or- To end registration of the polling box, press Stop to return to Stop standby mode. If you selected 02 PASSWORD in step 10 (on p. 9-24): This is the operation password to protect your polling box settings.
Page 351 13. Press Set. 14. To continue registering the next setting (03 SUBADDRESS), go to step 11 below. -or- To end registration of the polling box, press Stop to return to Stop standby mode. If you selected 03 SUBADDRESS in step 10 (on p. 9-24): If you set the box number to #00 for a party whose fax unit does not support ITU-T subaddresses, you do not have to register 03 SUBADDRESS.
Page 352 12. Use the numeric keypad to enter the subaddress. You cannot set a subaddress already set for a confidential mailbox, relay box, or memory box. PQRS WXYZ SUBADDRESS SYMBOLS 0 9 8 7 6 5 4 3 2 1 # DELETE The subaddress can be up to 20 digits long, and can include h, #, and spaces.
Page 353 If you selected 04 TX PASSWORD in step 10 (on p. 9-24): If you set the box number to #00 for a party whose fax unit does not support ITU-T password, you do not have to register 04 TX PASSWORD. Just use the search buttons to select 05 ERASE AFTER TX.
Page 354 14. To continue registering the next setting (05 ERASE AFTER TX), go to step 11 below. -or- To end registration of the polling box, press Stop to return to Stop standby mode. If you selected 05 ERASE AFTER TX in step 10 (on p. 9-24): 11.
Page 355: Changing The Polling Box Setup
Changing the Polling Box Setup Follow this procedure to change the setup of the polling box. Follow steps 1 to 6 of “Creating a Polling Box”. (1 p. 9-21) SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE POLLING BOX Use the search buttons (d, u) to select 02 CHANGE DATA.
Page 356 Use the numeric keypad to enter the polling box number. SET BOX # PQRS WXYZ SYMBOLS – You can also use F2 (–) or F3 (+) to select the number. Press Set. ENTER A 4-DIGIT ID NUMBER (0000–9999) If you have not set the password, you can skip this step. If you have entered a password, use the numeric keypad to enter the four-digit password.
Page 357: Cancelling A Polling Box
Cancelling a Polling Box Follow this procedure to cancel a polling box. You cannot cancel a polling box when the polling box is holding a document for polling sending. Follow steps 1 to 6 of “Creating a Polling Box”. (1 p. 9-21) Data Registration SELECT AN ITEM 01 SETUP FILE...
Page 358 Use the numeric keypad to enter the polling box number. SET BOX # PQRS WXYZ SYMBOLS – You can also use F2 (–) or F3 (+) to select the number. Press Set to delete the file. If you have entered a password, use the numeric keypad to enter the four-digit password then press Set.
Page 359: Scanning A Document Into Memory For Polling Sending
Scanning a Document into Memory for Polling Sending Before your unit can perform polling sending, you need to create a polling box where the document can be stored. (1 p. 9-21) Before the other party polls your unit, be sure to inform them of the subaddress you have set.
Page 360 Open all three one-touch speed dialling panels, then press Polling. SELECT AN ITEM 01 POLLING TX Polling 02 POLLING RX POLLING Press Set. SUBADDRESS DELETE If you have set polling box #00 not to require a subaddress, and you want to store the document in this box, skip this step and go directly to step 6.
Page 361 Press Set. The LCD may prompt you to enter a sender name. You can select a name (1 p. 4-11) and press Set, or press Set if you do not want to enter one. The unit starts scanning the document into the polling box. POLLING TX SCANNING P.001 TX/RX NO.5020...
Page 362 Chapter 10 Other Special Features This chapter describes some convenient features that you may want to use in daily operations. Using the Telephone ................10-2 Special Dialling ..................10-3 Dialling Through a Switchboard ............10-3 Registering the Access Type and Outside Line Access Number Under the R Button .............
Page 363: Using The Telephone
Using the Telephone Follow this procedure to use the telephone for voice communication. Pick up the handset. -or- Press Hook. Hook STANDARD STANDARD TEXT RESOLUTION DENSITY IMAGEQUALITY When you hear the dial tone, enter the telephone number. Use one of the dialling methods described in Chapter 4. 123 4567 STANDARD STANDARD...
Page 364: Special Dialling
Special Dialling This section explains special dialling features, such as dialling through a switchboard and dialling international numbers. Dialling Through a Switchboard A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your unit is connected through a PBX or other telephone switching system, you have to dial the outside line access number first, and then dial the number of the party you are calling.
Page 365 Press Set again. SELECT AN ITEM 01 DATE/TIME SETTING 02 UNIT TEL NUMBER 03 UNIT NAME 04 SENDER NAME REG. USER SETTINGS 05 TX TERMINAL ID Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 11 R-KEY SETTING. SELECT AN ITEM 07 PROGRAM KEY REG.
Page 366 Press Set. SELECT AN ITEM 01 PREFIX 02 HOOKING 03 EARTH CONNECTION Use the search buttons (d, u) to select the access line type for the switching system.* SELECT AN ITEM 01 PREFIX 02 HOOKING 03 EARTH CONNECTION If you selected 01 PREFIX in step 8 (above): Press Set.
Page 367 11. Press Set to register the outside line access number. 12. Press Stop to return to standby mode. Stop If you selected 02 HOOKING or 03 EARTH CONNECTION in step 8 (on p. 10-5): Press Set. 10. Press Stop to return to standby mode. Stop 10-6 Other Special Features...
Page 368: Confirming A Dial Tone
Confirming a Dial Tone* Use this feature only when you register a number. In some areas you may have to confirm the dial tone in the middle of the fax number before dialling the rest of the number. This is called dial tone detection. Follow this procedure to confirm the dial tone.
Page 369: Using Tone Dialling On A Pulse Line
Using Tone Dialling On a Pulse Line Many telephone information services for banks, airline reservations, hotel reservations, etc., require tone dialling for their services. If your unit is connected to a rotary pulse line, follow this procedure to set the unit temporarily for tone dialling.
Page 370: Dialling A Long Distance Number
Dialling a Long Distance Number Follow this procedure to dial a long distance number and send a document with regular dialling. Press FAX to switch to fax mode. Prepare the document and load it, face down, in the Automatic Document Feeder (ADF) (1 p. 4-4) Be sure to load the document horizontally (x) (A4 size) otherwise the unit will automatically reduce your document when sending.
Page 371 3. For details, contact your local telephone company or your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk. Use the numeric keypad to dial the country code, the area code, and the fax/telephone number of the other party.
Page 372 When you hear the other party answer the call, pick up the handset and you can talk. If you pressed Hook in step 3, instead of lifting the handset, you will hear the other party’s voice but they will not be able to hear you through the speaker.
Page 373: Setting And Using The Program Button
Setting and Using the Program Button The program button feature allows you to register a setting so you can automatically perform a routine procedure with a single press of a button. Press Data Registration. Data Registration SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING Press Set.
Page 374 Press Set. SELECT AN ITEM 01 PRINT REPORT 02 REPORT 03 M-KEY 04 TONE PROGRAM KEY REG. 05 SENDER’S NAME Use the search buttons (d, u) to select the function you want to assign to the Program button. You can select from the following: You can only select one function at a time to assign to the Program button.
Page 375 06 SUBADDRESS Assigns the Program button to the functions of the Subaddress button. Whenever you need to select an ITU-T subaddress, all you have to do is press the Program button. This saves you the effort of opening all three one-touch speed dialling panels to press the Subaddress button.
Page 376 Chapter 11 Restricting Use of the Unit In this chapter we will show you how to protect the unit from unauthorized access. Some of these features also allow you to keep track of fax transactions based on division numbers or user access codes that you can assign to individuals or sections inside your company.
Page 377: Setting And Using The System Settings Password
Setting and Using the System Settings Password The system settings password protects all the settings in the System Settings menu. If you fail to create and safeguard a system password, then anyone can open the System Settings menu and change or disable the settings. Setting the System Settings Password Follow this procedure to set the system settings password.
Page 378 Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 07 SYSTEM SETTINGS. SELECT AN ITEM 04 RX SETTINGS 05 PRINTER SETTINGS 06 FILE SETTINGS 07 SYSTEM SETTINGS DATA REGISTRATION 08 COPY SETTINGS Press Set. SELECT AN ITEM 01 PASSWORD 02 RESTRICTIVE CODES...
Page 379: Changing Or Cancelling The System Settings Password
Record the password number and store it in a safe location. You must enter this system password every time you open the SYSTEM SETTINGS menu. Press Set. SELECT AN ITEM 01 PASSWORD 02 RESTRICTIVE CODES 03 MEMORY LOCK RX 04 RX RESTRICTION SYSTEM SETTINGS 05 DATE SETUP Press Stop to return to standby mode.
Page 380 Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 07 SYSTEM SETTINGS. SELECT AN ITEM 04 RX SETTINGS 05 PRINTER SETTINGS 06 FILE SETTINGS 07 SYSTEM SETTINGS DATA REGISTRATION 08 COPY SETTINGS Press Set. ENTER A 4-DIGIT MANAGEMENT ID NUMBER (0000–9999) Use the numeric keypad to enter the current four-digit system password.
Page 381 Press Set again. ENTER A 4-DIGIT MANAGEMENT ID NUMBER (0000–9999) Use the numeric keypad to enter the current password. ENTER A 4-DIGIT MANAGEMENT ID NUMBER (0000–9999) PQRS WXYZ SYMBOLS To protect your password, it will not be shown in the LCD display when you enter it.
Page 382 11. Press Set. SELECT AN ITEM 01 PASSWORD 02 RESTRICTIVE CODES 03 MEMORY LOCK RX 04 RX RESTRICTION SYSTEM SETTINGS 05 DATE SETUP 12. Press Stop to return to standby mode. Stop 11-7 Chapter 11 Restricting Use of the Unit...
Page 383: Restricting Unit Operation
Restricting Unit Operation This section describes how to set up restrictions on operation of the unit. We will first show you how to set up restrictions on sending documents, printing fax reports and copying, and using the telephone. Then we will show you how to use the unit with these restrictions on.
Page 384: Setting Sending Restrictions
Setting Sending Restrictions Follow this procedure to restrict access to sending: Press Data Registration. Data Registration SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING Press Set. SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION 05 PRINTER SETTINGS...
Page 385 Press Set. If you have set a system settings password (1 p. 11-2), use the numeric keypad to enter the four-digit password, then press Set. SELECT AN ITEM 01 PASSWORD 02 RESTRICTIVE CODES 03 MEMORY LOCK RX 04 RX RESTRICTION SYSTEM SETTINGS 05 DATE SETUP 5.
Page 386 Use the search buttons (d, u) to select 02 ON. SELECT AN ITEM 01 OFF 02 ON TX SETTINGS Press Set. SELECT AN ITEM 01 OFF 02 ON DAC SETUP 10. Use the search buttons (d, u) to select the setting you want. You can select from the following: 01 OFF Select 01 OFF if you do not want to set a department access code (DAC)
Page 387 12. Use the numeric keypad to enter a four-digit user access code. ENTER A 4-DIGIT USER ID NUMBER (0000–9999) PQRS WXYZ 1 3 2 4 SYMBOLS If you make a mistake, press Clear and enter the code again. You can also use F2 (l) or F3 (r) to move the cursor under the digit you want to correct and enter the correct digit.
Page 388 13. Use the numeric keypad to enter the department access code (DAC). PQRS WXYZ ENTER A 4-DIGIT DEPT. CODE (0000–9999) SYMBOLS 1 4 2 5 If you make a mistake, press Clear and enter the code again. You can also use F2 (l) or F3 (r) to move the cursor under the digit you want to correct and enter the correct digit.
Page 389: Setting Printing And Copying Restrictions
16. Press Set. SELECT DEPT. ID 1425 ENTER DAC You can now repeat steps 12 to 16 (1 p. 11-13) to enter other department access codes and passwords. 17. Press Stop to return to standby mode. Stop Setting Printing and Copying Restrictions Follow this procedure to restrict access to printing and copying.
Page 390 Use the search buttons (d, u) to select 02 ON. SELECT AN ITEM 01 OFF 02 ON PRINTER SETTINGS Press Set. ENTER A 4-DIGIT USER ID NUMBER (0000–9999) Use the numeric keypad to enter a four-digit user access code. This code is used to restrict access to copying and printing only. PQRS WXYZ ENTER A 4-DIGIT USER ID NUMBER (0000–9999)
Page 391: Setting Telephone Restrictions
Setting Telephone Restrictions Follow this procedure to restrict access to telephone operation. Follow steps 1 to 6 of “Setting Sending Restriction”. (1 p.11-9) Use the search buttons (d, u) to select 03 TEL SETTING. SELECT AN ITEM 01 TX SETTINGS 02 PRINTER SETTINGS 03 TEL SETTING RESTRICTIVE CODES...
Page 392: Operating The Unit With Restrictions On
Operating the Unit with Restrictions On This section describes how to operate the unit with the operation restriction features set up and turned on. Sending a Document with Restrictions On Follow this procedure to send a document after department access codes (DAC) and passwords have been set up.
Page 393 Chapter 12 Reports and Lists This chapter shows you how to print lists and reports. Summary of Lists and Reports ............12-2 Summary of Abbreviations used in Activity Reports ...... 12-4 Activity Report ..................12-5 Transmission (TX) Reports ..............12-7 •...
Page 394: Summary Of Lists And Reports
Summary of Lists and Reports Shown below are the lists and reports that can be printed from your unit. Most of the lists and reports can be found in this section, however, you may also need to refer to another chapter for further information. Activity Report (1 p.
Page 395 RX Report (1 p. 12-10) This report can be printed every time a document is received. Relay Broadcast Report (1 p. 12-9) This report is sent from a relay unit to the originator, after the documents have been relayed by the relay unit. Speed Dial Lists 1-Touch List (1 p.
Page 396: Summary Of Abbreviations Used In Activity Reports
Summary of Abbreviations used in Activity Reports Here is a summary of some of the abbreviations used in activity reports. ST. TIME Represents the time the last attempt was made to transmit a document. TIME USE Represents the amount of time it took during the last attempt to transmit.
Page 397: Activity Report
Activity Report Follow this procedure to print a list of the previous 40 transactions on your unit. Press FAX to switch to fax mode. Open the three one-touch speed dialling panels, then press Report. Report SELECT AN ITEM 01 ACTIVITY REPORT 02 SPEED DIAL LIST 03 USER DATA 04 DOC.
Page 398: Reports And Lists
Sample reports are shown below. Activity Management Report 21/08 1999 14:37 FAX 833 4423 WORLD ESTATE,INC. ********************************************************** A CTIV ITY MA NAG EMENT REPOR T TX ********************************************************** S T. TI ME D ES T IN A TI ON TEL/ ID S ENDER NAME NO .
Page 399: Transmission (Tx) Reports
Transmission (TX) Reports For details about setting up these transmission reports to print (or turning them off) refer to the REPORT SETTINGS menu. (1 p. 14-15) Error TX Report The unit is set to print a report if an error occurs during sending. This is the default setting for the Report Settings.
Page 400: Tx Report With First Page
By now you have all had a chance to become familiar with your new By now you have all had a chance to become familiar with your new Olivetti fax units and are ready to set up a reliable, economical communications network that offers many exciting features.
Page 401: Multi-Transaction (Tx/Rx) Report
Multi-Transaction (TX/RX) Report If the transmission was a sequential broadcast, then a Multi-Transaction report is printed. 21/08 1999 14:10 FAX 833 4423 WORLD ESTATE,INC. *************************************** MULTI TX/RX REPORT *************************************** T X / R X N O 0013 P G S . T X / R X I N C O M P L E T E [ 02]761 298 JOHN BARRISTER...
Page 402: Reception (Rx) Reports
Reception (RX) Reports Error RX Report The unit is set to print a report every time an error occurs during document receiving. Otherwise, only an error message is displayed. (1 p. 14-16) 21/08 1999 11:48 FAX 833 4423 WORLD ESTATE,INC. ************************************ RX REPO RT ************************************...
Page 403: Confidential Rx Report
Confidential RX Report When the unit receives a confidential document, it displays a message and prints a report. 21/08 1999 13:34 FAX 833 4423 WORLD ESTATE,INC. ************************************ C O N F I D . R X R E P O R T ************************************ C O N F I D E N T L .
Page 404: Memory Lists
Memory Lists These reports list information about what is contained in the memory at the current time. Confidential Mailbox List Follow this procedure to print a list of all confidential mailboxes registered in the unit. This list also shows you which confidential mailboxes are currently holding documents.
Page 405: Document Memory List
Press Set to start printing the report. 21/08 1999 14:50 FAX 833 4423 WORLD ESTATE,INC. ******************************************** CONFIDENTIAL MAIL BOX REPORT ******************************************** CONFIDENTIAL MAILBOX # CONFID. MAILBOX NAME PGS. LOUIS ROBERTS THOMAS DILLON Document Memory List Follow this procedure to print a Document Memory List for all documents currently stored in the memory.
Page 406: Received Memory Box List
Press Set to start printing the report. 21/08 1999 10:47 FAX 833 4423 WORLD ESTATE,INC. ********************************************* DOCUMENT MEMORY LIST ********************************************* TX/RX NO MODE DESTINATION TEL/ID PGS. SET TIME ST.TIME SENDER NAME 0011 TRANSMIT [ 002]HUNT INVESTMENTS 21/08 10 : 41 15: 00 R.LOUIS Received Memory Box List...
Page 407: Memory Clear Report
Press Set to start printing the report. 21/08 1999 15:01 FAX 833 4423 WORLD ESTATE,INC. ********************************************** RECEIVED MEMORY BOX LIST ********************************************** BOX # FILE NAME PGS. R.LOUIS Memory Clear Report If a power cut occurs, the documents currently in the memory can be saved for up to approximately three hours.
Page 408 12-16 Reports and Lists Chapter 12...
Page 409 Chapter 13 Troubleshooting This chapter describes how to troubleshoot minor problems in response to error message in reports or on the LCD display. Clearing Jams ..................13-3 Error Code Table (Listed by Number) ..........13-3 List of LCD Display Messages (Alphabetic List) ......13-6 Solving Problems ................
Page 410 • Copying Problems ................. 13-17 • Telephone Line Problems .............. 13-17 You cannot use your telephone? ..........13-17 • Other Problems ................13-17 Is sending and receiving of documents too slow? ....13-17 Cannot get documents from information services? ..... 13-17 No memory backup? ..............
Page 411: Clearing Jams
If the error still remains after taking the following measures, contact your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk. CODE PROBLEM SOLUTION #0001 A document may be jammed.
Page 412 CODE PROBLEM SOLUTION #0011 The document for sending was not set Try again from the beginning. properly. Polling reception did not work because no Contact the other party and ask them to document was set on the other party’s fax set the document on their fax unit.
Page 413 If necessary, try again from the beginning. occurred. System Error Code Error codes preceded by a double hash sign (##) are system errors. CODE SOLUTION ##0322 to ##0330 Contact your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk. 13-5 Chapter 13 Troubleshooting...
Page 414: List Of Lcd Display Messages (Alphabetic List)
(1 Chapter 7 of the Copier User ’s Guide) CHECK PRINTER A printer problem has occurred. Contact your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk. CHECK PRINTER COVER Open the printer cover or the paper cassette right cover.
Page 415 Message Meaning MEMORY FULL The memory is already full with documents received using memory substitution reception or confidential reception. Print out these documents first. (1 pp. 5-16, 8-16) The document you wish to scan into memory for sending or copying is too large for the memory’s capacity. Divide up the document before scanning into memory.
Page 416 Message Meaning There may be a mismatch between the paper size detection PAPER SIZE SETTING IS WRONG lever setting and the paper size actually loaded. However, there may also be a mismatch between the paper size specified for the stack bypass and the actual size loaded. Check to see whether the specified paper size matches the size actually set.
Page 417 Message Meaning REPLACE CARTRIDGE First, remove the toner cartridge and gently tilt it from side to side five or six times to redistribute the remaining toner. Reinsert it in your unit, then take a test copy. If the copy does not print normally, replace the toner cartridge.
Page 418: Solving Problems
Solving Problems Identifying the Problem When you have a problem with your unit, try to identify the problem by following the steps below. Copy Is the power cord disconnected Is the power cord Plug the power cord from the power outlet? Is the disconnected from into the power outlet.
Page 419 JACKS LCD DISPLAY MESSAGE AUTO RX REPLACE CARTRIDGE 21/08 ’99 SAT 15:30 STANDARD STANDARD TEXT SHEET RESOLUTION DENSITY IMAGEQUALITY BOOK SENDING POWER SWITCH POWER CONNECTOR Error LAMP (RED) Faxing Problems—Sending (2 p. 13-12) Faxing Problems—Receiving (2 p. 13-15) Telephone Line Problems (2 p. 13-17) Copying Problems (2 Chapter 7 of the Copier User’s Guide) Other Problems (2 p.
Page 420: Faxing Problems-Sending
Faxing Problems—Sending Cannot send after dialling? • Is your unit set to the correct type (pulse or tone) of telephone line? Check the type of telephone line and set the unit to the correct type. (1 p. 2-34) • Is your unit in copy mode? Press the FAX button to light the FAX lamp.
Page 421: Are Documents Streaked With Lines When They Print On The Other Party's Fax Unit
• Is a document occupying your memory space? Either print out any documents received in memory or wait until any documents stored in memory for sending have been sent, then resend your document. (1 p. 6-14) Are documents streaked with lines when they print on the other party’s fax unit? •...
Page 422: Cannot Perform Polling
Cannot perform polling? • Is the polling box set? For polling to send, the polling box must first be set. Set the polling box and resend the document. (1 p. 9-21) Cannot perform confidential sending? • Has the other party set up a confidential mailbox in memory? Contact the other party and resend on confirmation that their confidential mailbox is set.
Page 423: Faxing Problems-Receiving
• Does the other party’s fax unit support ITU-T subaddress/password transactions? Contact the other party and check. • Is the memory of the other fax unit full? Contact the other party and find out. Faxing Problems—Receiving Cannot receive documents automatically? •...
Page 424: Are The Documents You Receive Of Poor Quality
Are the documents you receive of poor quality? • Is your toner cartridge running low on toner? Remove your toner cartridge and gently tilt it from side to side five or six times to redistribute the remaining toner. If this does not solve the problem, replace with a new toner cartridge.
Page 425: Copying Problems
Copying Problems For copying problems, refer to Chapter 7 of the Copier User’s Guide. Telephone Line Problems You cannot use your telephone? • Is your unit set to copy mode? Press the FAX button to light the FAX lamp. Other Problems Is sending and receiving of documents too slow? •...
Page 426: No Memory Backup
No memory backup? • Was there enough time to charge the battery? To recharge the battery sufficiently, your unit must be continuously plugged into a power supply for at least 24 hours. (1 p. 13-20) 13-18 Troubleshooting Chapter 13...
Page 427: What Happens To Memory After A Power Cut
What Happens to Memory after a Power Cut If power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the user data settings and the speed dialling settings. Any sent or received documents stored in memory are also retained for approximately three hours by this back-up function.
Page 428: About The Backup Battery
In such a case, contact your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk. Note that replacement of the battery is at the owner’s expense. 13-20...
Page 429: Memory Clear Report
Memory Clear Report The Memory Clear Report is printed when power is restored. If the power remains off for more than three hours, the data from memory is erased. 21/08 1999 11:52 FAX 833 4423 WORLD ESTATE,INC. ************************************** MEMORY CLEAR REPORT ************************************** MEMORY FILES DELETED TX/RX NO...
Page 430 13-22 Troubleshooting Chapter 13...
Page 431 Chapter 14 Summary of Important Settings This chapter contains a comprehensive list of all the setting you can perform with the Data Registration menus. The settings that determine how the unit operates are called user data settings. These important settings can be adjusted to customise operation of the unit.
Page 432 File Settings ..................14-25 • Accessing the File Settings Menu ..........14-25 • File Settings Menu ................. 14-26 System Settings ..................14-31 • Accessing the System Settings Menu .......... 14-31 • System Settings Menu ..............14-32 Copy Settings ..................14-36 •...
Page 433: How The Unit Operates With Default Settings
How the Unit Operates with Default Settings There are many minor features that you can change to customise the operation of the unit. Some of these features are listed in the table below. The description in the third column is the default setting. In other words, this is how the unit will operate unless you change the referenced setting.
Page 434: Sending Settings
Feature Setting Name Default Description Printing: Continue TONER SUPPLY LOW When the toner supply runs low, the unit printing with toner saves the remainder of the document in supply low memory. You can set the unit to continue printing even after the toner runs low during printing.
Page 435 Feature Setting Name Default Description Pause length PAUSE TIME A pause entered within a number is set for four seconds*. You can lengthen this pause from 4 to 11 seconds**. A pause entered at the end of a number is fixed at 10 seconds and cannot be adjusted.
Page 436: Receiving Settings
Receiving Settings Feature Setting Name Default Description ECM receiving ECM RX The unit is set to conduct all receptions using ECM (Error Correction Mode). If reception speed appears to be extremely slow, you may be able to speed up reception time by turning ECM off.
Page 437: Printing Settings
Feature Setting Name Default Description Speed – TX START SPEED The starting speed for all transactions is set for 33600 bps. Slower settings are available. – RX START SPEED (1 pp. 14-33, 14-34) Printing Settings Feature Setting Name Default Description Reduction of RX REDUCTION All documents are automatically reduced to fit...
Page 438: Report Settings
Report Settings Feature Setting Name Default Description Report: Activity ACTIVITY REPORT An Activity Report prints after every 40 Management Report transactions. Transactions are listed in chronological order. You can turn this feature off or set the unit to print an Activity Report at the same time every day.
Page 439: Summary Of Menus
Summary of Menus Here is a summary of the menus. A menu system, accessed with the Data Registration button, allows you to register important information and set up different features. Here we will give a brief overview of these menus and then describe how to access each one individually.
Page 440 FILE SETTINGS Use these settings to set up major features such as confidential mailboxes, relay sending groups, memory boxes, polling, and transfer. (1 p. 14-26) SYSTEM SETTINGS Use these settings to set up security and tracking features with passwords and department passwords and codes. You can also set important defaults such as the format in which the date and time are displayed, selecting the language for the LCD display, and sending and receiving start speeds.
Page 441: User Settings
User Settings Accessing the User Settings Menu Press Data Registration, then Set. Data Registration SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION 05 PRINTER SETTINGS Press Set again.
Page 442: User Settings Menu
User Settings Menu Default settings are shown in italic type. 01 DATE/TIME SETTING DATE/TIME SETTING Register the current date Enter the date and time and time. using the 24-hour format. (1 p. 2-22) 02 UNIT TEL NUMBER UNIT TEL NUMBER Register the fax/ Enter your fax/telephone telephone number.
Page 443 08 OFFHOOK ALARM 01 ON Activate/Deactivate the off Activate the off hook alarm. hook alarm that alerts you if 02 OFF the oputional handset is Deactivate the off hook not placed properly. (1 pp. alarm. 4-32, 5-7) 01 ON 09 VOLUME CONTROL 01 KEYPAD VOLUME VOLUME Adjust the level of...
Page 444 11 R-KEY SETTING 01 PSTN The R-Key setting allows The unit connectd to the you to set how the unit outside line. connects to a PBX. If your unit is not connected 02 PBX 01 PREFIX PREFIX through a PBX, you can The unit is connected Enter a prefix up to 20 02 HOOKING...
Page 445: Report Settings
Report Settings Accessing the Report Settings Menu Press Data Registration, then Set. Data Registration SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION 05 PRINTER SETTINGS Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 02 REPORT SETTINGS.
Page 446: Report Settings Menu
Report Settings Menu Default settings are shown in italic type. 01 TX REPORT 01 OUTPUT NO Print a transmission Select not to print. report. (1 p. 12-7) 02 PRINT ERROR ONLY REPORT WITH TX IMAGE Select to print only if an Print the first page of error occurs.
Page 447: Tx (Send) Settings
TX (Send) Settings Accessing the TX Settings Menu Press Data Registration, then Set. Data Registration SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION 05 PRINTER SETTINGS Open all three one-touch speed dialling panels, then use the...
Page 448: Tx Settings Menu
TX Settings Menu Default settings are shown in italic type. 01 ECM TX 01 ON Activate/deactivate ECM Activate ECM. (Error Correction Mode) 02 OFF sending. Deactivate ECM. 02 PAUSE TIME PAUSE TIME Set the length of the Enter a pause time from 4 pause entered between to 11 seconds.* numbers with the Pause...
Page 449: Rx (Receive) Settings
RX (Receive) Settings Accessing the RX Settings Menu Press Data Registration, then Set. Data Registration SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION 05 PRINTER SETTINGS Open all three one-touch speed dialling panels, then use the...
Page 450: Rx Settings Menu
RX Settings Menu Default settings are shown in italic type. 01ON 01ECM RX Activate/deactivate ECM Activate ECM. (Error Correction Mode) 02OFF receiving. Deactivate ECM. 01ID CALL # 02REMOTE RX REMOTE RX ID Activate/deactivate fax Activate fax receiving by Enter the code for remote receiving from a dialling a code on the receiving.
Page 451: Printer Settings
Printer Settings Accessing the Printer Settings Menu Press Data Registration, then Set. Data Registration SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION 05 PRINTER SETTINGS Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 05 PRINTER SETTINGS.
Page 452: Printer Settings Menu
Printer Settings Menu Default settings are shown in italic type. 01 # OF RX COPIES # OF RX COPIES Select the number of Enter the number of copies you want printed copies (1 to 99). of received faxes. (Default: 1 copy) 02 SELECT CASSETTE 01 CASSETTE SW A 01 ON...
Page 453 01 RX TO MEMORY 05 TONER SUPPLY LOW When REPLACE When the toner supply is low, stop printing and receive the CARTRIDGE appears in the LCD display (toner remainder of the fax in memory. level low), set how the 02 KEEP PRINTING unit responds to fax Continue printing even if the reception.
Page 454 08 SET REPORT CASSETT 01 OFF 01 OFF Specify the stack bypass Do not specify the stack Do not specify the stack or a paper cassette for bypass or a paper cassette bypass or a paper cassette printing reports. for report printing. for report printing.
Page 455: File Settings
File Settings Accessing the File Settings Menu Press Data Registration, then Set. Data Registration SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION 05 PRINTER SETTINGS Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 06 FILE SETTINGS.
Page 456: File Settings Menu
File Settings Menu Default settings are shown in italic type. 01 CONFIDNTL MAILBOX 01 SETUP FILE SET BOX # 01 FILE NAME Setup confidential Set up a confidential Create a two-digit Specify a name for the mailbox. mailbox. mailbox. (1 p. 8-3) confidential mailbox Press Set, then enter the name.
Page 457 08 TX REPORT Send a TX report from your unit to the originator. Press Set, then select NOT TRANSMIT or TRANSMIT . 09 TX START TIME Set the unit to hold the document from the originator and relay it at a specified time.
Page 458 07 TRANSMIT 01 YES Activate/deactivate A document can be transmitted from the transmission of memory box. If you select this setting, documents from the press Set, and select the settings below. memory box. 01 SELECT LOCATIONS (1 p. 6-32) Select fax numbers to which to send documents from the memory box.
Page 459 01 SETUP FILE SET BOX # 01 FILE NAME 04 PRESET POLLING Set up a preset Create a two-digit preset Specify a name for the box. Set up preset polling box. polling/receiving polling box. (00 to 99) Press Set, then enter the name. settings.
Page 460 01 SETUP FILE 06 TRANSFER 01 FILE NAME 01 FILE NAME 01 FILE NAME ENTER A BOX NAME ENTER A BOX NAME Create a file to Set up transfer file to Specify a name for Enter the file name. transfer documents to receive and transfer the file.
Page 461: System Settings
System Settings Accessing the System Settings Menu Press Data Registration, then Set. Impostazione Dati SELEZIONARE UNA VOCE 01 REGISTRAZ. DATI 02 REGISTRAZ. # TEL. Conferma REGISTRAZ. / IMPOSTAZ. SELEZIONARE UNA VOCE 01 IMPOSTAZ. UTENTE 02 IMPOST. RAPPORTO 03 IMPOSTAZIONI TX 04 IMPOSTAZIONI RX REGISTRAZ.
Page 462: System Settings Menu
System Settings Menu Default settings are shown in italic type. Conferma 01PAROLA CHIAVE DIGITARE # ID DI GESTIONE DI 4 CIFRE Indica la parola d'ordine Immettere parola d'ordine di 4 cifre. per proteggere l'accesso (Se impostate la passwoed, ogni volta alle impostazioni di che accedete al menu (IMPOSTAZ.
Page 463 Conferma 03BLOCCO RX IN MEM. 01DISATTIVATO Attiva/disattiva La ricezione forzata in memoria é disattivata. ricezione forzata in 02ATTIVATO memoria. (1 p. 6-2) La ricezione forzata in memoria é attivata. Premete Conferma per accedere alle seguenti impostazioni: Conferma 01PAR. CHIAVE MEM. DIGITARE # ID STAMPANTE DI 4 CIFRE Imposta parola d'ordine.
Page 464 Conferma 0114400bps 08VELOC. INIZIO RX Imposta la velocità di 029600bps trasmissione dei 037200bps documenti ricevuti. 044800bps 052400bps 0633600bps Conferma PAROLA CHIAVE RX 09PAROLA CHIAVE RX Imposta la parola d'ordi- Immette parola d'ordine ITU- ne di ricezione che deve T. Per ricevere un documento coincidere con quella questa parola di RX deve ITU-T dei documenti...
Page 465 Conferma Conferma 01DISATTIVATO 15CONF. INIZIALE FAX 01RISOLUZIONE Imposta impostaz. Imposta risoluzione di 02STANDARD default del modo fax. default. 03FINE quando commutata su 04SUPER FINE fax, oppure commuta su 05ULTRA FINE fax dopo l'autoazzera- Conferma mento, la macchina 02DENS. SCANS. 01DISATTIVATO Imposta la densità...
Page 466: Copy Settings
Copy Settings Accessing the Copy Settings Menu Press Data Registration, then Set. Data Registration SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION 05 PRINTER SETTINGS Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 08 COPY SETTINGS.
Page 467: Copy Settings Menu
Copy Settings Menu Default settings are shown in italic type. Conferma 01QUAL./ESP. STD. MODO SCANSIONE STD Seleziona impostazione Seleziona default qualità immagine un'impostazione. copia. ( p. 14-47) Conferma 02RAPP. RIPROD. STD RAPP. RIPROD. STD Seleziona rapporto zoom Seleziona un rapporto default per copia.
Page 468: Relationship Between Batch Tx And Timer Settings
Relationship between BATCH TX and Timer Settings BATCH TX Speed dialling entries registered Speed dialling entries registered with timer settings without timer settings Documents go into memory Documents go into memory, are and are grouped. The group is sent grouped and then are sent when the at the specified time.
Page 469: Changing Fax And Copy Default Settings
Changing Fax and Copy Default Settings Settings used frequently can be registered as default settings. These are the settings that the unit is set to after the power is turned on, or after a period of time has elapsed between sending documents or copying originals.
Page 470: Implementing Fax Default Settings
Implementing Fax Default Settings The fax default settings are implemented when you press the FAX button to switch to fax mode, the scanning of a document is complete, the autoclear feature is activated in fax mode, or the registration/setting operation is complete. Setting Fax Default Settings To set the fax default settings, follow the steps below.
Page 471 Open all three one-touch speed dialling panels, then use the search buttons (d, u) to select 07 SYSTEM SETTINGS. SELECT AN ITEM 04 RX SETTINGS 05 PRINTER SETTINGS 06 FILE SETTINGS 07 SYSTEM SETTINGS DATA REGISTRATION 08 COPY SETTINGS Press Set. SELECT AN ITEM 01 PASSWORD 02 RESTRICTIVE CODES...
Page 472 Use the search buttons (d, u) to select the setting you want. You can select from the following: 01 RESOLUTION Set the default resolution for faxing. (To set this setting 1 below) 02 SCAN DENSITY Set the default scanning density for faxing. (To set this setting 1 p. 14-43) 03 IMAGEQUALITY Set the default image quality setting for faxing.
Page 473 10. Press Set to register your setting. 11. To continue registering the next setting (02 SCAN DENSITY), go to step 8 below. -or- Press Stop to return to standby mode. Stop If you selected 02 SCAN DENSITY in step 7 (on p. 14-42): Press Set.
Page 474 Use the search buttons (d, u) to select the image quality setting you want to set as the default. You can select from OFF, TEXT, TEXT/PHOTO, and HALFTONE. 10. Press Set to register your setting. 11. To continue registering the next setting (04 BOOK TX SCAN SIZE), go to step 8 below.
Page 475 11. To continue registering the next setting (05 TX MODE), go to step 8 below. -or- Press Stop to return to standby mode. Stop If you selected 05 TX MODE in step 7 (on p. 14-42): Press Set. SELECT AN ITEM 01 MEMORY SENDING 02 DIRECT SENDING TX MODE...
Page 476: Implementing Copy Default Settings
If you selected 06 TX STAMP in step 7 (on p. 14-42): Press Set. SELECT AN ITEM 01 TX STAMP OFF 02 TX STAMP ON TX STAMP Use the search buttons (d, u) to set the default for the TX stamp feature.
Page 477: Setting Copy Default Settings
Setting Copy Default Settings To set the copy default settings, follow the steps below. Press Data Registration. Data Registration SELECT AN ITEM 01 DATA REGISTRATION 02 TEL# REGISTRATION REGISTRATION/SETTING Press Set. SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS DATA REGISTRATION...
Page 478 Use the search buttons (d, u) to select the setting you want. You can select from the following: 01 STD IMAGE QUAL/EXP Set the default image quality and exposure for copying. (To set this setting 1 below) 02 STD ZOOM RATIO Set the default copying ratio.
Page 479 Press Set to register your setting. 10. To continue registering the next setting (02 STD ZOOM RATIO), go to step 6 below. -or- Press Stop to return to standby mode. Stop If you selected 02 STD ZOOM RATIO in step 5 (on p. 14-48): Press Set.
Page 480 If you selected 03 STANDARD COPY QTY in step 5 (on p. 14-48): Press Set. STANDARD COPY QTY – Use the numeric keypad to enter the quantity you want to set. You can also use F2 (–) or F3 (+) to select the quantity. PQRS WXYZ You can select from 01 to 99 copies.
Page 481 Use the numeric keypad to enter the width you want to set. You can also use F2 (–) or F3 (+) to select the width. You can select a width from 01mm to 20mm. PQRS WXYZ SYMBOLS Press Set to register your setting. To continue registering the next setting (05 AUTO SORT), go to step 6 below.
Page 482: Setting Copy Mode As The Default Mode
Setting Copy Mode as the Default Mode This unit automatically defaults to fax mode when the power is turned on. If you use the copier functions of your unit more than the fax functions, you can change the default mode so that your unit defaults to copy mode when you turn the power on.
Page 483 Press Set. SELECT AN ITEM 01 PASSWORD 02 RESTRICTIVE CODES 03 MEMORY LOCK RX 04 RX RESTRICTION SYSTEM SETTINGS 05 DATE SETUP Use the search buttons (d, u) to select 12 DEFAULT SETTINGS. SELECT AN ITEM 10 ENERGY SAVER 11 PHONE NO. CHECK 12 DEFAULT SETTINGS 13 AUTO CLEAR TIME SYSTEM SETTINGS...
Page 484: Printing A List Of Settings Registered In The Unit (User's Data List)
Printing a List of Settings Registered in the Unit (User’s Data List) If you have changed settings in the menus described in earlier in this chapter, you can check if your settings are set correctly by printing the User’s Data List. Follow this procedure to print the list: Press FAX to switch to fax mode.
Page 485 Press Set. AUTO RX PRINTING REPORT 21/08 ’99 SAT 15:30 STANDARD STANDARD TEXT SHEET RESOLUTION DENSITY IMAGEQUALITY BOOK SENDING The unit starts printing the user’s data list. Here is an example of the User’s Data List: WORLD ESTATE,INC. 21/08 1999 15:15 FAX 833 442 ********************************** U S E R ' S D A T A L I S T **********************************...
Page 486: Keeping Records Of Your Settings
Keeping Records of Your Settings User Reminder Sheets The user reminder sheets are essential for recording the passwords, box numbers, subaddresses, and so on, so you do not forget them. We recommend that you make a copy of these sheets, fill them out, and use them for reference.
Page 487: Department Access Code
Department Access Code Dept. Access Code Password Dept. Access Code Password (four-digit) (four-digit) (four-digit) (four-digit) Preset Polling Box No. Password Box Name (two-digit) (four-digit) 14-57 Chapter 14 Summary of Important Settings...
Page 488: Confidential Mailboxes
Confidential Mailboxes Box No. Password Subaddress RX Password Box Name (two-digit) (four-digit) (Max. 20-digit) (Max. 20-digit) Relay Broadcast Groups Group No. Password Subaddress RX Password Group Name (two-digit) (four-digit) (Max. 20-digit) (Max. 20-digit) 14-58 Summary of Important Settings Chapter 14...
Page 489: Memory Boxes
Memory Boxes Box No. Password Subaddress TX Password RX Password Box Name (two-digit) (four-digit) (four-digit) (Max. 20-digit) (Max. 20-digit) Polling Boxes Box No. Password Subaddress TX Password Box Name (two-digit) (four-digit) (Max. 20-digit) (Max. 20-digit) 14-59 Chapter 14 Summary of Important Settings...
Page 490 14-60 Summary of Important Settings Chapter 14...
Page 491: Appendix A Specifications
Appendix A Specifications The technical specifications described in this chapter refer to the model equipped with ADF and fax card. Principal Specifications ................. A-2 Using Copy and Fax Functions Simultaneously ....... A-5 Appendix A Specifications...
Page 492 Principal Specifications Although every effort is made to provide fully accurate specifications for the units, late product improvement means that the external appearance and specifications are subject to change without notice. For specifications on the copy function, refer to the Copier User’s Guide. Type: Desktop Platen:...
Page 493 116 numbers Group dialling: 199 numbers * Approximately 3 seconds per page for transmission time based on Olivetti FAX standard Chart No. 1 (MMR, Standard Mode) at 33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speed or lower, depending on telephone line conditions.
Page 494 Paper feeding system: Cassette feed (250 sheets) Using single-stage cassette unit: 250 sheets Using three-stage cassette unit: 750 sheets Manual feed (Stack bypass): 100 sheets 64 g/m Power source: 220–240 V/50 Hz Power consumption: • While waiting: Approx. 22 W (standard mode) Approx.
Page 495: Using Copy And Fax Functions Simultaneously
Using Copy and Fax Functions Simultaneously You can use fax and copying functions simultaneously. However, depending on the task being performed, either the fax or copy function may have priority over the other function. See the table below. Task you are Tasks that can be performed performing simultneously...
Page 496 Specifications Appendix A...
Page 497 Appendix B Document Specifications Follow these guidelines if you need exact information about the dimensions of documents you can scan. Document Sizes ..................B-2 • Documents Sizes You Can Scan Using the Automatic Document Feeder (ADF) ..............B-2 • Document Sizes You Can Scan Using the Platen Glass ....B-2 Scanned Area of a Document (Faxing) ..........
Page 498: Documents Sizes
Document Sizes Make sure the documents you feed or place on the unit are within the dimensions shown below. Documents Sizes You Can Scan Using the Automatic Document Feeder (ADF) The following shows the sizes of documents that can be set when using the Automatic Document Feeder (ADF).
Page 499: Scanned Area Of A Document (Faxing
Scanned Area of a Document (Faxing) When faxing a document from the Automatic Document Feeder (ADF) or platen glass, the scanning range for the document is slightly smaller than the Automatic Document Feeder (ADF) or platen glass. The diagonal lines in the diagrams below represent the image or text area that falls outside the scanning area.
Page 500: Printed Area Of A Sheet Of Paper (Faxing
Printed Area of a Sheet of Paper (Faxing) The unit cannot print completely from the edge of one border to another. The size of the margin differs slightly with the paper size. Approx. 4.0 mm Approx. 7.0 mm Approx. 3.0 mm Approx.
Page 501: Glossary
Glossary Activity report Journal of transactions, both sent and received. Stands for automatic document feeder. The Automatic Document Feeder (ADF) can hold 50 sheets of A5 or A4-size paper (20 A3-size). You load a document once, and the unit then feeds each sheet of the document into the unit one by one.
Page 502 Stands for bits per second. Broadcasting Transmitting a document to more than one location. CCITT/ITU-T Formally known as CCITT, Consultative Committee for International Telegraph and Telephone. CCITT has been replaced by the International Telecommunications Unit-Telecommunications Sector (ITU-T), a committee created to set international standards for telecommunications. Coded speed dialling Allows you to automatically dial a fax number by pressing only four buttons, the Coded Dial button and a three-digit code.
Page 503 Confidential sending There are two ways to use confidential sending. One is to first register the procedure with a one-touch speed dialling button. After you register the procedure, all you have to do is feed the document into the unit and press the button.
Page 504 Direct sending Use direct sending if the memory is full but you still want to send a document. Direct sending scans and sends one page at a time. The document is not scanned into memory, so it takes a little more time to get your original document back.
Page 505 Dual access Enables you to scan a transmission, even if the unit is copying, sending or receiving a document. You do not have to wait until the unit finishes the current send/receive transmission. While the unit sends a document from memory, you can load other documents into the memory, copy documents, print out reports, or register information.
Page 506 The destination and length of the pause differ depending on the system. Contact your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk, or your local telephone company for further information if you experience problems with long distance dialling.
Page 507 Manual receiving Use this setting if you have connected a telephone to your unit and there is only one line connected to your office which you use for both phone and fax communication, and you want to monitor all incoming calls yourself.
Page 508 Memory file A document stored in the memory is also called a memory file. Memory list See Document memory list. Memory lock Usually a document is printed as soon as it is received, but the memory lock feature forces all documents to be received in memory until you enter a password to print them.
Page 509 Numeric buttons The numeric buttons are the round buttons on the operation panel marked the same as a standard telephone keypad. Press them to perform regular dialling. The numeric buttons are also used to enter numbers, letters, and symbols when registering numbers and names. One-touch speed dialling Each one-touch speed dialling button holds a fax or telephone number.
Page 510 Polling transmission Polling is when one fax unit requests another fax unit to send a document. This is useful when the sending party, the party with the original document, is not in the office, but the document must be sent out.
Page 511 Remote receiving ID The number you dial on an extension telephone to start receiving a document. The default remote receiving ID is 25, so just dial 25 and then hang up the handset of the extension telephone. Remote reception Allows you to receive a fax transmission with an extension telephone. To start receiving a document, dial the remote receiving ID (25).
Page 512 • Memory Clear Report If power to your unit is cut off for more than three hours, the documents stored in memory will be erased. After power is restored, a Memory Clear Report will print to show you the documents that have been erased.
Page 513 RX password The ITU-T password set on your unit to match the ITU-T password of all incoming documents. If your RX password matches the ITU-T password of the incoming transmission, the document is received. If the password does not match, the document is not received. The maximum length of the password is 20 digits and may consist of numbers, spaces, h, and #.
Page 514 However, you can change the pause time to suit your PBX or telephone system. Before adjusting the pause time, check with your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk, or your local telephone company about the correct pause time to use for your telephone system.
Page 515 Touch-tone A touch-tone or tone dial telephone is dialled by pressing buttons that send tones of varying pitch to the telephone switching system. Transaction number When a document is scanned into or received in the memory, it is assigned a transaction number (TX/RX). You can select documents in memory for sending, printing, or deleting by specifying the transaction number.
Page 516 TTI Selector With this feature you can select the name to be printed at the top of the message you send. Usually you register your company name as the TTI, but you can also use personal names. TX password The ITU-T password set on your unit that accompanies the document you send, and must match the RX password on the fax where it is received.
Page 517 Index Abbreviations Cancelling in activity reports 12-4 delayed sending. See Preset time Activity management report sending sample 12-6 manual redialling 4-38 Activity report 12-5 memory box 6-35 abbreviations used 12-4 memory lock mode 6-12 printing 12-5 polling box 9-32 sample 12-5 preset time polling box 9-19 Adding pages 4-7 preset time sending 4-56...
Page 518 changing 8-14 general 14-3 creating 8-3 printer 14-7 deleting 8-16 receiving 14-6 description 8-2 report 14-8 printing document received in 8-20 sending 14-4 reminder sheet 14-58 Delayed sending. See Preset time sending setting up 8-3 Delayed Transmission button 2-6 Confidential Mailbox button 2-6 Delete button 2-6, 2-19 sending confidential document 8-23 Deleting...
Page 519 checking memory 6-13 Error deleting from memory 6-20 code 13-3 preparing 4-3 lamp 2-2 printing from confidential mailbox resending after 6-16 8-20 RX report 12-10 printing from memory box 6-40 TX report 12-7 printing in correct order 5-19 Error Correction Mode 1-4 receiving from registered senders only setting 14-18, 14-20 11-27...
Page 520 memory 12-12. See also Memory lists one-touch speed dialling 3-61 Group dialling received memory box 12-14 changing entry 3-48 settings registered in unit 14-54 deleting entry 3-48 speed dialling entries 3-59 list 3-62 user’s data 2-33, 14-54 registering entry 3-40 Lists TX TIME SETTING 3-46 summary 12-2...
Page 521 3-29 Menus one-touch speed dialling 3-12 summary 14-9 Options 1-9 Messages 13-6 Olivetti ADF 1-9 M-key Olivetti Cassette Feeding Module 1-9 access code 4-65 Olivetti FL Cassette 1-9 ID code 4-66 Program button 4-68 USER SETTINGS 4-64 Panels Mode...
Page 522 Preset time sending 4-52 with speed dialling 4-59 cancelling 4-56 Password button 2-6, 2-8 Print mode using 4-58 overview 5-20 Pause setting 5-21 adjusting length 3-5 PRINT/SCAN button 2-6 button 2-2, 2-3 entering 3-3 lamp 2-2, 2-3 Platen glass Printer memory sending using 4-25 default settings 14-7 setting document on 4-8...
Page 523 R-key setting 10-3, 14-14 one-touch speed dialling entry 3-8 Receive Mode button 2-6, 2-8 sender information 2-20, 2-33 Receiving sender name 2-28 AUTO RX mode 5-3, 5-5 Relay Broadcast button 2-6 automatic 5-3, 5-5 sending with 7-16 cancelling 5-18 Relay broadcast groups checking mode 5-4 reminder sheet 14-58 checking status 5-13...
Page 524 printing with restrictions on 11-20 description 2-20 reception 12-10 printing list 2-32 relay broadcast 12-9 registering 2-22 summary 12-2 sample 2-21 transmission 12-7. See also Transmis- Sender name sion reports changing 2-31 transmission with first page image 12- deleting 2-31 registering 2-28 Requirements selecting 4-11...
Page 525 document on unit 4-4 turning on 4-13 N on One printing 5-20 Stamp ink compartment print mode 5-21 refilling 4-15 printing and copying restrictions 11-14 Start receive mode 5-4 button 2-3, 2-4 RX Rotate printing 5-23 lamp 2-3, 2-5 telephone line type 2-34 Stop button 2-3, 2-5, 2-19 telephone restrictions 11-16 Subaddress...
Page 526 Transfer mode 5-25 before setting up 5-25 cancelling 5-36 changing settings 5-32 setting up 5-26 turning off 5-34, 5-35 turning on 5-34 Transferring documents 5-26 Transmission reports 12-7 error TX 12-7 multi TX/RX 12-9 relay broadcast 12-9 sample 12-7 with first page image 12-8 TTI Selector button 2-6, 2-8 TX SETTINGS accessing menu 14-17...

Olivetti Copia 9916 User Manual

Chapter 1 Introduction

Chapter 2 Getting Started

Chapter 3 Speed Dialling

Chapter 4 Sending Documents

Chapter 5 Receiving Documents

Chapter 6 Using the Memory Features

Chapter 7 Relay Broadcasting

Chapter 8 Confidential Mailboxes

Chapter 9 Polling

Chapter 10 Other Special Features

Chapter 11 Restricting Use of the Unit

Chapter 12 Reports and Lists

Chapter 13 Troubleshooting

Chapter 14 Summary of Important Settings

Quick Links

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Summary of Contents for Olivetti Copia 9916