Olivetti d-Copia 23 Operation Manual
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Olivetti d-Copia 23 Operation Manual

Olivetti d-Copia 23 Operation Manual

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FACSIMILE OPERATION MANUAL
Cod. 533328Y

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  • Page 1 FACSIMILE OPERATION MANUAL Cod. 533328Y...
  • Page 2 Olivetti Lexikon, S.p.A. Direzione Home/Office Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivettilexikon.com Copyright © 2000, Olivetti All rights reserved October 2000 The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.
  • Page 3 ALWAYS read this Instruction Handbook thoroughly before use. After reading, maintain it in good condition and keep it together with the Instruction Handbook for your copier.
  • Page 4 Please read the instruction handbook before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
  • Page 5 Introduction The explanations contained in this Instruction Handbook have been separated into different sections in order to allow those using a fax for the first time, as well as those well familiar with such operation, to use this machine efficiently, properly and with relative ease. A basic introduction to each section can be found below for reference.
  • Page 6 Introduction Section 5 This section contains explanations on checking the message display for information on the conditions surrounding recent fax transmissions and reception. Managing Information In addition, it includes explanations on how to print out the management reports and About Your Fax lists that contain information about the result of fax communications and other settings made in this fax.

  • Page 7: Table Of Contents

    Contents Abbreviated Numbers..............1-34 Important! Please read first..........vi (1) Registering................1-34 (2) Modifying and Deleting ............1-36 (3) Dialling .................1-37 (4) Printing Out an Abbreviated Dial List........1-37 INSTALLATION PRECAUTIONS ..........vi Directory ..................1-38 PRECAUTIONS FOR USE ............vi (1) Search Criteria..............1-38 (2) Searching with the Directory..........1-38 (3) Printing Out a Telephone Directory List.......1-39 Redialling Functions..............1-40 (1) Automatic Redialling ............1-40...
  • Page 8 Contents Confidential Communication .............4-12 Managing Information About Your Fax Section (1) What is the purpose of a Confidential Box?......4-12 Communications ..........5-1 (2) Registering Confidential Boxes..........4-12 (3) Modifying and Deleting Confidential Boxes ......4-14 Communication Result Display ..........5-2 (4) Transmission to a Destination Confidential Box ....4-14 (1) Transmission result display ..........5-2 (5) Entering Documents into a Confidential Box .......4-15 (2) Reception result display............5-2...

  • Page 9: Important! Please Read First

    Important! Please read first. This Instruction Handbook contains information on using the CAUTION LABELS facsimile functions of this machine. BE SURE to read the Instruction Handbook for your copier as well and maintain INSTALLATION PRECAUTIONS both handbooks in good condition in a location close to the PRECAUTIONS FOR USE machine.

  • Page 10: Section 1 Basic Use Of This Fax

    Section Basic Use of this Fax...

  • Page 11: Names Of Parts

    Section 1 Basic Use of this Fax Names of Parts (1) Main Body Parts and their Functions The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile. Refer to the Instruction Handbook for your copier for information on other parts of this machine.

  • Page 12: Operation Panel Parts And Their Functions

    Section 1 Basic Use of this Fax (2) Operation Panel Parts and their Functions The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile. Refer to the Instruction Handbook for your copier for information on the keys and indicators that are utilized when this machine is used as a copier.
  • Page 13 Section 1 Basic Use of this Fax (With both cover plates lowered) (With one cover plate raised) $ MESSAGE TEL. indicator…When this indicator is lit, the fax is in › Resolution select key…Press this key when you want to select the TAD Reception mode.
  • Page 14 Section 1 Basic Use of this Fax (With both cover plates raised) · MESSAGE TEL. key…Press this key when you want to light the Ø RELAY BROADCAST key…Press this key when you want to MESSAGE TEL. indicator and, thereby, select the TAD Reception perform Relay Broadcast Transmission procedures.

  • Page 15: Preparations

    Section 1 Basic Use of this Fax Preparations When using the fax functions of this machine for the first time after purchase, perform the procedures as explained in “(1) Attaching the Included Seals” through “(4) Registering Your Self-Station Information”. (1) Attaching the Included Seals The operation panel is marked with symbols rather than specific terms to indicate the function of each key and indicator.

  • Page 16: Turning Tti Transmission On/Off

    Section 1 Basic Use of this Fax (2) Turning TTI Transmission ON/OFF Use the cursor up or the cursor down key to select “TTI”. The TTI (Transmit Terminal Identifier) refers to information – such as the time of the transmission, the number of pages, your station name and fax number, etc.

  • Page 17: Setting The Date And Time

    Section 1 Basic Use of this Fax (3) Setting the Date and Time Press the Enter key. The “Program fax parameter” menu will appear in the message display. Set the date and the time that will appear in the message display here.

  • Page 18: Registering Your Self-Station Information

    Section 1 Basic Use of this Fax (4) Registering Your Self-Station Information Press the Enter key. The “Program fax parameter” menu will appear in the message display. If you register information identifying your station (fax number, station name and station ID) here, it can be sent to the receiving party’s fax and printed on the received documents, thereby instantly notifying that party of the source of the fax transmission.

  • Page 19: Registering Your Station Name

    Section 1 Basic Use of this Fax 2 Registering your station name Entering your station name Enter the desired name for your station. If you register your name here, it will be shown in the message (Refer to “Entering Characters”, page 1-28.) display of the other party’s fax, as well as on the Reception * Your station name can be up to 32 characters in length.

  • Page 20: Registering Your Station Id

    Section 1 Basic Use of this Fax 3 Registering your station ID Use the keypad to enter the desired station ID (4 digits). * If you want to reset the displayed number to “0000”, * Use the following procedure as well when you want to simply press the Stop/Clear key.

  • Page 21: Features And Functions Of This Fax

    Section 1 Basic Use of this Fax Features and Functions of this Fax (2) Initial Mode Check the message display to make sure that the operation panel is The following contains explanations about features and functions in the initial mode for fax operation PRIOR to performing any that should be understood when this machine is used as a facsimile.

  • Page 22: When You Press The Reset Key

    Section 1 Basic Use of this Fax (3) When You Press the Reset Key… (6) Auto Shut-Off Function When you want to cancel a procedure part way through, Anytime there is no operation of or activity with this fax (no keys are simply press the Reset key.

  • Page 23: Dual Access Function

    Section 1 Basic Use of this Fax (7) Dual Access Function Table of Operations Available/Unavailable under Dual Access The Dual Access function allows the machine to simultaneously process 2 operations. For example, you can perform the procedure Additional operation to transmit documents even during transmission of other documents. Initial operation It is also possible to receive a fax during copying with the received document(s) printed out automatically once the copy operation is...
  • Page 24 Section 1 Basic Use of this Fax <Table codes> : The additional operation will work with the initial operation The numbers and symbols shown in the table above refer to the under certain conditions. The adjoining numerals refer to the following: following conditions: 1: Print out will be accomplished once printing is possible and...

  • Page 25: Batch Transmission Function

    Section 1 Basic Use of this Fax (8) Batch Transmission Function (10) F-Code Based Communication Any time the destination as well as the scheduled time of F-Code Based Communication involves fax communication that transmission is the same for separate sets of documents in memory, includes certain codes (in the form of numbers and symbols), up to 10 of these multiple sets of documents will be automatically the base of a protocol that has been adopted for use by other...

  • Page 26: Rotate Received Documents

    Section 1 Basic Use of this Fax (12) Rotate Received Documents Even if the orientation of the received documents and of the paper set in the drawers differs, if their size is the same (A4 or A5), this function will automatically rotate the received data 90° counter- clockwise before printing it out.

  • Page 27: Sending Documents

    Section 1 Basic Use of this Fax Sending Documents The following contains explanations on the standard method for transmitting documents. Carefully read all the notes regarding acceptable documents, etc., to ensure correct operation. Switching to the Fax Operation mode * Check the message display to make sure that the operation panel is in the initial mode for fax operation.
  • Page 28 Section 1 Basic Use of this Fax <Transmission Modes> Memory Transmission mode (Transmitting from the SRDF) In this method of transmitting with the Memory Transmission mode, the destination fax number is dialled automatically AFTER the documents are set in the SRDF, scanned and then entered into memory.

  • Page 29: Acceptable Documents

    Section 1 Basic Use of this Fax Setting the documents Acceptable documents 1 Adjust the original insert guides to match the width of the > When set in the SRDF… documents you want to transmit. • Type: Plain paper, coloured paper, recycled paper •...

  • Page 30: Resolutions

    Section 1 Basic Use of this Fax Selecting the resolution Resolutions It is possible to select a resolution from among the 5 available • Normal: For transmitting documents with standard size settings. characters * Ordinarily, all of the resolution indicators are out; and the •...

  • Page 31: One-Touch Keys

    Section 1 Basic Use of this Fax Dialling a destination fax number * If a mistake is made at any point in entering the fax number, press the cursor left or the cursor right key to move the cursor to Use the keypad to enter the destination fax number.
  • Page 32 Section 1 Basic Use of this Fax Initiating the fax transmission <Document Size Selection> Press the Start key. * The transmission operation will begin automatically. When any documents you want to transmit are set on the platen, the “Original size” menu will appear in the message display once you press the Start key.

  • Page 33: Receiving Documents (Automatic Fax Reception)

    Section 1 Basic Use of this Fax Receiving Documents (Automatic Fax Reception) Automatic Fax Reception is the default setting for fax reception in this <Reception modes> machine and no special settings are required for its use. This fax machine offers the following 4 ways to receive a fax. * Fax reception is possible even if the main switch is turned OFF ( •...

  • Page 34: Cancelling A Communication

    Section 1 Basic Use of this Fax Cancelling a Communication You can cancel a communication even if it is already in progress. The methods for cancelling a communication differ depending on whether that communication is a fax transmission or a fax reception, and whether that transmission was initiated using the Memory Transmission mode or the Direct Feed Transmission mode.

  • Page 35: Cancelling A Reception

    Section 1 Basic Use of this Fax (3) Cancelling a Reception (4) Cancelling a Polling Transmission in Memory or a Communication That is All fax receptions are handled as operations in the background of the Waiting for a Start Time message display.
  • Page 36 Section 1 Basic Use of this Fax Press the Enter key. Edit: Print Immediate transmission Program/Change Use the cursor up or the cursor down key to select “Delete”. Edit: Immediate transmission Program/Change Delete Press the Enter key. * If there are no related communications in memory, an error message will appear and then the message display will return to the “Edit”...

  • Page 37: Entering Characters

    Section 1 Basic Use of this Fax Entering Characters (1) Character Table Character entry is carried out with the one-touch keys. The characters registered under each one-touch key are as shown in the following table. * When entering characters, each one- One-touch key One-touch key Character...
  • Page 38 Section 1 Basic Use of this Fax Press one-touch key No. 32 to switch to entry of lowercase Press the cursor right key to register the bracket and to move letters. the cursor to the next space. * A message will appear in the message display to indicate * When entering symbols, the cursor right key serves to that entry will be accomplished in lowercase letters.

  • Page 39: One-Touch Keys

    Section 1 Basic Use of this Fax One-Touch Keys If you register a fax number under a one-touch key in advance, you will be able to dial that number with the touch of a key. You can also use one-touch keys to dial the destination fax number for Encrypted Transmissions.
  • Page 40 Section 1 Basic Use of this Fax Entering the fax number Entering an F-Code password 1 1 0 0 Use the keypad to enter the fax number you want to register An F-Code password is used during F-Code Based under that one-touch key. Communication.

  • Page 41: Modifying And Deleting

    Section 1 Basic Use of this Fax Designating the one-touch key for Encrypted (2) Modifying and Deleting 1 1 6 6 Transmission * If the one-touch key that you want to modify is designated for Use the cursor up or the cursor down key to select whether or F-Code Based Communication, you will not be able to change the not you want to designate this key for Encrypted Transmission.

  • Page 42: Dialling

    Section 1 Basic Use of this Fax (3) Dialling (4) Printing Out a One-Touch Key List You can dial a fax number by simply pressing the one-touch key Print out this list in order to check the fax numbers registered under under which that number is registered.

  • Page 43: Abbreviated Numbers

    Section 1 Basic Use of this Fax Abbreviated Numbers If you register a fax number under a 3-digit abbreviated number in advance, you will be able to dial that number by simply entering the corresponding abbreviated number. You can also use abbreviated numbers to dial the destination fax number for Encrypted Transmissions.
  • Page 44 Section 1 Basic Use of this Fax Entering the other party’s name Designating the abbreviated number for F-Code 1 1 2 2 Enter the name of the other party. Based Communication * The name of the other party can be up to 20 characters in >...

  • Page 45: Modifying And Deleting

    Section 1 Basic Use of this Fax Press the Enter key. (2) Modifying and Deleting 1 1 7 7 * If the abbreviated number that you want to modify is designated for Encryption code:00 F-Code Based Communication, you will not be able to change the designation of that number into one for Encrypted Transmission.

  • Page 46: Dialling

    Section 1 Basic Use of this Fax (3) Dialling (4) Printing Out an Abbreviated Dial List You can dial a fax number by simply entering the 3-digit abbreviated Print out this list in order to check the fax numbers registered under number under which that number is registered.

  • Page 47: Directory

    Section 1 Basic Use of this Fax Directory The directory searches for the name of the other party as it is registered under an abbreviated number, one-touch key, program key or group dial key and will dial the corresponding fax number(s) upon command.

  • Page 48: Printing Out A Telephone Directory List

    Section 1 Basic Use of this Fax (3) Printing Out a Telephone Directory List Press the Enter key. Print out this list in order to check the fax numbers that can be found in a directory search. * If there are no fax numbers registered that can be found in a directory search, a Telephone Directory List will not be printed out.

  • Page 49: Redialling Functions

    Section 1 Basic Use of this Fax Redialling Functions Redialling refers to dialling the most recently dialled number once again. (1) Automatic Redialling (2) Manual Redialling When attempting to transmit documents, etc., the other party’s fax What if you try to transmit documents but the other party’s fax line is machine may be busy with another communication and may not busy and can’t answer your call? In this type of situation, you will be respond.

  • Page 50: Section 2 Various Functions Of This Fax

    Section Various Functions of this Fax...

  • Page 51: Duplex Transmission

    Section 2 Various Functions of this Fax Duplex Transmission Duplex Transmission enables the transmission of both the front * To enable Duplex Transmission, you must select “Standard size original” when setting the document size for scanning from and back sides of duplex (2-sided) documents. the Document Feeder.

  • Page 52: Standby Transmission

    Section 2 Various Functions of this Fax Standby Transmission Standby Transmission refers to the process of preparing * You can schedule up to 50 Standby Transmissions documents for transmission while the fax is occupied with (including communications that use the timer and Interrupt another communication.

  • Page 53: Broadcast Transmission

    Section 2 Various Functions of this Fax Broadcast Transmission Broadcast Transmission allows the same documents to be * If you enter all of the destination numbers using abbreviated transmitted to a number of destinations one after another, numbers, one-touch keys or group dial keys, this fax can in a single operation.
  • Page 54 Section 2 Various Functions of this Fax 4. If you want to designate the communication for this fax number as 10. If you want to designate a time for the transmission to begin, an F-Code Based Communication, press the SUBADDRESS key. press the DELAYED TX.

  • Page 55: Interrupt Transmission

    Section 2 Various Functions of this Fax Interrupt Transmission Interrupt Transmission lets you send your documents before * Interrupt Transmission may only be accomplished to a single others, eliminating the need to wait until all communications are destination. complete whenever the fax is currently scheduled for multiple * You can schedule up to 50 Interrupt Transmissions (including communications (Broadcast Transmission or Polling Reception, communications that use the timer and Interrupt Transmissions)

  • Page 56: Chain Dial Keys

    Section 2 Various Functions of this Fax Chain Dial Keys If you register a chain dial number under a one-touch key in * You can only use chain dial keys once in a dialling sequence: advance, that one-touch key will function as a chain dial key and to enter the initial digits of the other party’s fax number.

  • Page 57: Modifying And Deleting

    Section 2 Various Functions of this Fax (2) Modifying and Deleting (3) Using a Chain Dial Key * If you want to cancel the procedure part way through, press the * If you want to cancel the procedure part way through, press the Reset key.

  • Page 58: Communication Using The Timer

    Section 2 Various Functions of this Fax Communication Using the Timer If you designate in advance the time for a communication to * You can schedule up to 50 communications that use the timer begin, that communication will be carried out automatically once (including Standby Transmissions and Interrupt Transmissions) the appointed time is reached.

  • Page 59: Editing A Communication In Memory

    Section 2 Various Functions of this Fax Editing a Communication in Memory You can perform various actions relating to a scheduled communication that uses the timer. For example, you can modify certain information relating to the communication or even cancel the communication completely. You can also print out a sample image of the corresponding documents as well as initiate (force-start) the communication without waiting for the actually scheduled start time.

  • Page 60: Modifying The Contents Of The Communication

    Section 2 Various Functions of this Fax (3) Modifying the Contents of the Communication 3. Use the cursor up or the cursor down key to select “Program/Change”. Then press the Enter key. You can modify the information relating to a scheduled * If there are no communications that are using the timer currently communication that uses the timer.
  • Page 61 Section 2 Various Functions of this Fax Adding fax numbers 16. Press the Enter key. 9. Use the cursor up or the cursor down key to select “Broadcast list”. * If the fax number you entered has already been registered for Then press the Enter key.
  • Page 62 Section 2 Various Functions of this Fax Changing fax numbers 31. If necessary, enter the predetermined F-Code password. 23. Use the cursor up or the cursor down key to select the fax * The password can be up to 20 digits in length and can include number you want to change.

  • Page 63: Deleting The Communication

    Section 2 Various Functions of this Fax (4) Deleting the Communication (5) Force-Printing Received Documents You can delete a scheduled communication that is in memory and When there is no paper of the same size as the received documents waiting for a start time. in the selected drawer, the data for all received documents will be * You CANNOT delete a scheduled communication that is in memory stored temporarily in memory (Memory Reception) without being...

  • Page 64: Manual Fax Transmission

    Section 2 Various Functions of this Fax Manual Fax Transmission Once you are connected with the destination party, transmission * Manual Fax Transmission is only possible if a separately can be initiated manually by pressing the Start key. purchased telephone is connected to this fax machine. Use this mode when you want to talk to the other party prior to actual transmission of the documents, or when the other party must manually switch to fax reception.

  • Page 65: Manual Fax Reception

    Section 2 Various Functions of this Fax Manual Fax Reception Once you are connected with the other party, reception can be * Manual Fax Reception is only possible if a separately initiated manually by pressing the Start key. purchased telephone is connected to this fax machine. Use this mode when you want to talk to the other party prior to * Auto Fax Reception is the default setting in this fax, so, actual reception of the documents.

  • Page 66: Section 3 Troubleshooting

    Section Troubleshooting...

  • Page 67: When The Memory Indicator Is Lit

    Section 3 Troubleshooting When the MEMORY Indicator is Lit… When the ERROR Indicator is Lit (and the Alarm Buzzer Sounds)… During a fax communication that uses the memory, documents will be entered into memory and, to indicate this, the MEMORY indicator In the event of trouble, the alarm will sound and the ERROR will light.

  • Page 68: When One Of These Message Is Displayed

    Section 3 Troubleshooting When One of These Message is Displayed… When any of the following messages appear in the message display, follow the corresponding procedure. Message Procedure Page “CLOSE XX COVER.” The cover indicated in the message display is open. Close it securely. •...
  • Page 69 Section 3 Troubleshooting Message Procedure Page A document has jammed in the SRDF. Refer to the included Instruction Handbook for your SRDF and remove the jammed document. “MISFEED IN FEEDER. Then, reset all of the documents in the SRDF. The fax will recount the number of REMOVE ORIGINAL(S).”...

  • Page 70: Troubleshooting Tables

    Section 3 Troubleshooting Troubleshooting Tables If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, contact your service representative, an authorized service centre or the place of purchase. Problem Check point Procedure...
  • Page 71 Section 3 Troubleshooting Problem Check point Procedure Page You CANNOT register a Confidential During registration of a Confidential Is the box number (4 digits) you are 4-12 Box number (4 digits) that is identical to Box, an error occurs when I enter trying to enter the same as the 4-17 a registered F-Code Box subaddress.
  • Page 72 Section 3 Troubleshooting Problem Check point Procedure Page I was able to receive a fax, but it 4-29 was not printed out and the Is Fax Forwarding turned ON? Check the Fax Forwarding setting. documents are not in memory. I am not able to receive Connect the modular cord correctly.
  • Page 73 Section 3 Troubleshooting Problem Check point Procedure Page During registration of an F-Code You CANNOT register an F-Code Box 4-12 Is the subaddress (4 digits) you are Box, an error occurs when I enter subaddress (4 digits) that is identical to a 4-17 trying to enter the same as a registered the subaddress is entered and...

  • Page 74: Section 4 Other Features Of This Fax

    Section Other Features of this Fax...

  • Page 75: Auto Fax/Tel Switching

    Section 4 Other Features of this Fax Auto FAX/TEL Switching This reception mode is convenient for using a separately * Auto FAX/TEL switching is only possible if a separately purchased telephone together with this fax on a single telephone purchased telephone is connected to this fax machine. line.

  • Page 76: Tad Reception

    Section 4 Other Features of this Fax TAD Reception This reception mode is convenient for using a separately * TAD Reception is only possible if a separately purchased purchased telephone with answering machine capabilities telephone with answering machine capabilities is connected to together with this fax.

  • Page 77: Remote Switching

    Section 4 Other Features of this Fax Remote Switching Remote Switching lets you initiate fax reception from a * Remote Switching is only possible if a separately purchased telephone that is connected to this fax machine. This function is telephone with tone dialling capabilities is connected to this fax thus convenient if you want to be able to initiate fax reception machine.

  • Page 78: Polling Communication

    Section 4 Other Features of this Fax Polling Communication Polling refers to the method of communication whereby * Since the polling operation is initiated by a call from the transmission is not initiated by the transmitting party, but is receiving party, telephone charges will be billed to the requested and initiated at the convenience of the receiving party.

  • Page 79: Polling Reception

    Section 4 Other Features of this Fax (2) Polling Reception 4. Enter the fax number of the transmitting party. * You can enter the fax number using the keypad, abbreviated In Polling Reception, the receiving party dials the number of the numbers, one-touch keys, group dial keys or the directory.
  • Page 80 Section 4 Other Features of this Fax 8. If necessary, enter the predetermined F-Code password. 13. Use the keypad to enter the desired time for the reception to * The password can be up to 20 digits in length and can include begin.

  • Page 81: Continuous Polling Reception

    Section 4 Other Features of this Fax (3) Continuous Polling Reception * If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings. Continuous Polling Reception refers to that method of polling whereby reception from a number of transmitting fax machines can 01-DEC-1999 12:00 be accomplished automatically, in repeated cycles and with a...
  • Page 82 Section 4 Other Features of this Fax 7. Press the Enter key. 15. If you want to designate the communication for this fax number as an F-Code Based Bulletin Board Polling Reception, press the Shut-off time: SUBADDRESS key. > If you pressed the SUBADDRESS key, proceed to step 16. >...

  • Page 83: Reverse Polling

    Section 4 Other Features of this Fax (4) Reverse Polling 5. Enter the fax number of the other party. * You can enter the fax number using the keypad, abbreviated Reverse Polling involves a combination of standard transmission and numbers, one-touch keys or the directory. Chain dial keys can be Polling Reception.

  • Page 84: Confidential Polling Reception

    Section 4 Other Features of this Fax (5) Confidential Polling Reception 3. Press the Enter key. Box nr:0000 In Confidential Polling Reception, a Polling Reception operation is used to receive documents from a Confidential Box registered in the transmitting party’s fax. If the receiving party requests transmission Enter box nr of the documents (Polling Reception), the transmitting party’s fax machine will make sure that the Confidential Box number and the...

  • Page 85: Confidential Communication

    Section 4 Other Features of this Fax Confidential Communication Confidential Communication enables the reception of * To accomplish Confidential Communication, the other party’s confidential information or documents into a Confidential Box fax machine must be one of our models that has Confidential that is registered in the receiving party’s fax, thereby protecting Communication capabilities.
  • Page 86 Section 4 Other Features of this Fax 5. Press the Enter key. 12. Use the keypad to enter the 2-digit Key Code (01 - 20) that corresponds to the Encryption Key to be used for this Box nr:0000 Confidential Box. Encryption code:15 Enter box nr Enter 2-digit ID-code...

  • Page 87: Modifying And Deleting Confidential Boxes

    Section 4 Other Features of this Fax (3) Modifying and Deleting Confidential Boxes (4) Transmission to a Destination Confidential Box * You CANNOT modify a registered Confidential Box ID. If you want to change a Confidential Box ID, delete the corresponding It is necessary to for the transmitting party to perform the following Confidential Box and then register it again with the desired ID.

  • Page 88: Entering Documents Into A Confidential Box

    Section 4 Other Features of this Fax 3. Make sure that “Confidential TX” is selected in the message (5) Entering Documents into a Confidential Box display and press the Enter key. To successfully transmit documents to a destination fax upon receipt Box nr:0000 of their polling request (Confidential Polling Transmission), it is necessary for the transmitting party to enter the documents to be...

  • Page 89: Printing Out Documents From A Confidential Box

    Section 4 Other Features of this Fax 5. Make sure that “Enter confidential box” is selected in the message (6) Printing Out Documents from a display. Then press the Enter key. Confidential Box Box nr:0000 Perform the following procedure to print out documents that have been received into your Confidential Box.

  • Page 90: Printing Out A Confidential Box (F-Code Box) List

    Section 4 Other Features of this Fax 6. Press the Enter key. (7) Printing Out a Confidential Box * If you registered “0000” as the Confidential Box ID, (F-Code Box) List the documents will be automatically printed out at this point; the procedure from step 7 will not be necessary.

  • Page 91: F-Code Based Communication

    Section 4 Other Features of this Fax F-Code Based Communication F-Code Based Communication involves fax communication that * In order to perform an F-Code Based Communication, the includes certain codes (in the form of numbers and symbols), other party’s fax must have F-Code Based capabilities specific the base of a protocol that has been adopted for use by other to the communication you are attempting.

  • Page 92: Registering F-Code Boxes

    Section 4 Other Features of this Fax (2) Registering F-Code Boxes 3. Press the Enter key. Subaddress box register: Perform the following procedure to register a new F-Code Box. * If, for any reason, you lose reference to an F-Code password, 1111 you will not be able to print out documents that are received into 2222...

  • Page 93: Modifying And Deleting F-Code Boxes

    Section 4 Other Features of this Fax (3) Modifying and Deleting F-Code Boxes (4) F-Code Based Confidential Communication * You CANNOT modify a registered F-Code password. If you want to F-Code Based Confidential Communication involves the change an F-Code password, delete the corresponding F-Code transmission of documents from, and the reception of documents Box and then register it again with the desired password.

  • Page 94: Code Based Confidential Transmission

    Section 4 Other Features of this Fax 1 F-Code Based Confidential Transmission 4. Raise both cover plates and press the SUBADDRESS key. It is necessary to for the transmitting party to perform the following procedure in order to transmit documents to an F-Code Box that is registered in the destination party’s fax machine.

  • Page 95: Printing Out Documents From An F-Code Box

    Section 4 Other Features of this Fax 2 Printing Out Documents from an F-Code Box 4. Use the cursor up or the cursor down key to select “Subaddress box output”. Perform the following procedure to print out documents that have Box output: been received into your F-Code Box.

  • Page 96: F-Code Based Bulletin Board Communication

    Section 4 Other Features of this Fax (5) F-Code Based Bulletin Board Communication 1 Entering Documents into an F-Code Box Perform the following procedure when you want to enter documents F-Code Based Bulletin Board Communication involves fax into your F-Code Box. communication that uses an F-Code Box that is registered in * You can add new documents to those currently in your F-Code memory in the transmitting fax machine and that works like a Bulletin...

  • Page 97: Code Based Bulletin Board Reception

    Section 4 Other Features of this Fax 2 F-Code Based Bulletin Board Reception 5. Use the cursor up or the cursor down key to select “Subaddress box input”. The receiving party performs the Polling Reception procedure and Box input: automatically retrieves documents from a box (called an F-Code Box Enter confidential box in this fax) registered in the transmitting party’s fax.

  • Page 98: Relay Broadcast Transmission

    Section 4 Other Features of this Fax Relay Broadcast Transmission Relay Broadcast Transmission involves the transmission of * While you can enter the fax number of each relay station using documents to multiple, long distance destinations by transmitting abbreviated numbers, one-touch keys and chain dial keys, the documents through a relay station, generally located you CANNOT use an abbreviated number or one-touch key between the initial transmitting station and the final destinations.
  • Page 99 Section 4 Other Features of this Fax 7. Enter the fax number of a final destination. 11. If you want to have a Transmission Report sent from this relay station, enter your fax number as it would be entered by someone at that station.

  • Page 100: Fax Forwarding

    Section 4 Other Features of this Fax Fax Forwarding Fax Forwarding allows documents received during designated * If the Fax Forwarding operation is not successful, the received hours to be saved into memory and automatically forwarded to documents will be printed out at your fax and then deleted from another fax number that is registered in advance.
  • Page 101 Section 4 Other Features of this Fax 9. Press the Enter key. 15. Press the Enter key. Password: Fax forward start time:00:00 20 digits Enter your password Program start time 10. If necessary, enter the predetermined F-Code password. 16. Enter the desired time for Fax Forwarding to begin. * The password can be up to 20 digits in length and can include * If you want to reset the displayed time to “00:00”, simply press any combination of the numerals 0 - 9 and the symbols “...

  • Page 102: Modifying Registered Information

    Section 4 Other Features of this Fax (2) Modifying Registered Information (3) Fax Forwarding ON/OFF Perform the following procedure in order to modify information In order to use Fax Forwarding, it is necessary to turn it ON in advance. already registered for Fax Forwarding. * If you want to cancel the procedure part way through, press the * If you want to cancel the procedure part way through, press the Reset key.

  • Page 103: Group Dial Keys

    Section 4 Other Features of this Fax Group Dial Keys If you register a multiple destinations under a one-touch key in * You can use group dial keys not only for standard advance, that key will then function as a group dial key and you transmission, but also for such operations as Broadcast will be able to dial all those number with the touch of a key.
  • Page 104 Section 4 Other Features of this Fax 7. Enter one of the other party’s fax numbers. 11. If necessary, enter the predetermined F-Code password. * You can enter the fax number using the keypad, abbreviated * The password can be up to 20 digits in length and can include numbers, one-touch keys or the directory.

  • Page 105: Modifying And Deleting

    Section 4 Other Features of this Fax (2) Modifying and Deleting > Modifying or deleting a fax number 1 Use the cursor up or the cursor down key to select “Group dial * If you want to cancel the procedure part way through, press the list”.

  • Page 106: Dialling

    Section 4 Other Features of this Fax (3) Dialling (4) Printing Out a Group Dial List * You CANNOT use group dial keys in combination with chain dial keys. Print out this list in order to check the contents of group dial keys * You can use group dial keys not only for standard transmission, but currently registered in this fax, such as the registered fax numbers also for such operations as Broadcast Transmission and Polling...

  • Page 107: Program Keys

    Section 4 Other Features of this Fax Program Keys The operational procedures for various types of communication, such as Broadcast Transmission, Confidential Transmission, etc., can be registered under a one-touch key that will then function as a program key for one-touch operation. This is convenient for those operations that are performed often –...
  • Page 108 Section 4 Other Features of this Fax 2. Use the cursor up or the cursor down key to select “Program A. Standard Transmission (Continued from step 5) program key”. 6. Make sure that “Send” is selected in the message display. Program: * If it is NOT selected, use the cursor up or the cursor down key to Program abbreviated dial...
  • Page 109 Section 4 Other Features of this Fax 14. Enter the subaddress you want to use for this F-Code Based B. Broadcast Transmission Transmission. (Continued from step 5, page 4-35) * The subaddress can be up to 20 digits in length and can include any combination of the numerals 0 - 9.
  • Page 110 Section 4 Other Features of this Fax 14. Enter the subaddress you want to use for this F-Code Based C. Polling Reception (Continued from step 5, page 4-35) Transmission. * The subaddress can be up to 20 digits in length and can 6.
  • Page 111 Section 4 Other Features of this Fax 14. Enter the subaddress you want to use for this F-Code Based D. Continuous Polling Reception Reception. (Continued from step 5, page 4-35) * The subaddress can be up to 20 digits in length and can include any combination of the numerals 0 - 9.
  • Page 112 Section 4 Other Features of this Fax 14. Use the keypad to enter the desired time for the operation to end. 21. Press the Enter key. * If the time set for the operation to end is the same time as that Password: set for the operation to begin, the operation will end 24 hours after it starts.
  • Page 113 Section 4 Other Features of this Fax E. Confidential Polling Reception 14. Enter the transmitting party’s Confidential Box ID. * The box ID is a 4-digit number from “0000” to “9999”. (Continued from step 5, page 4-35) * If you want to reset the displayed number to “0000”, simply press the Stop/Clear key.
  • Page 114 Section 4 Other Features of this Fax F. Reverse Polling G. Transmission to a Destination Confidential Box (Continued from step 5, page 4-35) (Continued from step 5, page 4-35) 6. Use the cursor up or the cursor down key to select “Reverse polling”. 6.
  • Page 115 Section 4 Other Features of this Fax 14. Enter the destination party’s fax number. H. Relay Broadcast Transmission * You can enter the fax number using the keypad, abbreviated (Continued from step 5, page 4-35) numbers, one-touch keys or the directory. Chain dial keys can be used as well.
  • Page 116 Section 4 Other Features of this Fax 14. Select whether or not you want the documents to be printed out 19. Press the Enter key. at the relay station. TX destination report: * If you want the documents to be printed out, select “On”. If you DO NOT want the documents to be printed out, select “Off”.

  • Page 117: Modifying And Deleting

    Section 4 Other Features of this Fax (2) Modifying and Deleting > Deleting the program key 1 Press the Stop/Clear key. * If you want to cancel the procedure part way through, press the * If you want to cancel the deletion procedure, simply press the Reset key.

  • Page 118: Using A Program Key

    Section 4 Other Features of this Fax (3) Using a Program Key (4) Printing Out a Program Dial List Print out this list in order to check the content of program keys 01-DEC-1999 12:00 currently registered in this fax. * If there are no program keys registered in this fax, a Program Dial List will not be printed out.

  • Page 119: Password Check Communication

    Section 4 Other Features of this Fax Password Check Communication Password Check Communication allows you to limit to and from * Prior to using Password Check Communication, carefully read whom fax communication can be accomplished but making it “<Preparation>” and “<Conditions Required for Successful necessary to meet specific conditions regarding certain Communication>”...

  • Page 120: Modifying And Deleting Permit Telephone Numbers

    Section 4 Other Features of this Fax 4. Use the cursor up or the cursor down key to select “Permit tel nr”. (2) Modifying and Deleting Permit Telephone Numbers Program fax parameter: Own name * If you want to cancel the procedure part way through, press the Own ID :0000 Permit tel nr...

  • Page 121: Registering Permit Id Numbers

    Section 4 Other Features of this Fax (3) Registering Permit ID Numbers 6. Use the cursor up or the cursor down key to select an unregistered number from among #1 - #5. * You can register up to 5 numbers as Permit IDs in this fax. Permit number: * If you want to cancel the procedure part way through, press the #1:1010...

  • Page 122: Modifying And Deleting Permit Id Numbers

    Section 4 Other Features of this Fax (4) Modifying and Deleting Permit ID (5) Password Check Transmission ON/OFF Numbers Turn Password Check Transmission ON when you want to limit to whom fax communication can be accomplished. (Refer to page 4-46.) * If you want to cancel the procedure part way through, press the * If there are no Permit Telephone Numbers or Permit ID Numbers Reset key.

  • Page 123: Password Check Reception On/Off

    Section 4 Other Features of this Fax 6. Press the Enter key. (6) Password Check Reception ON/OFF The setting for Password Check Transmission is complete. Turn Password Check Reception ON when you want to limit from Password check comm.: whom fax communication can be accomplished by turning one or both of the Password Check Communication modes ON.

  • Page 124: Encrypted Communication

    Section 4 Other Features of this Fax Encrypted Communication Encrypted Communication involves the encryption of documents * To accomplish Encrypted Communication, the other party’s fax prior to their transmission. In this way, third parties are machine must be one of our models that has Encrypted prevented from seeing the actual documents even if they should Communication capabilities.
  • Page 125 Section 4 Other Features of this Fax 7. Use the one-touch keys to create the desired 16-character 8. Press the Enter key. Encryption Key. Registration of that Encryption Key is complete. * If you want to continue registering other Encryption Keys, repeat steps 5 - 8.

  • Page 126: Deleting Encryption Keys

    Section 4 Other Features of this Fax (2) Deleting Encryption Keys (3) Required Operation (Transmitting party) * If you want to cancel the procedure part way through, press the Encrypted Transmission is accomplished by dialling with an Reset key. The operation panel will return to the initial mode settings. abbreviated number or one-touch key that has been designated in advance for Encrypted Transmission.

  • Page 127: Required Operation (Receiving Party)

    Section 4 Other Features of this Fax (4) Required Operation (Receiving party) (5) Printing Out an Encryption Key List Perform the following procedure to receive and print out documents Print out this list in order to check the contents of Encryption Keys under Encrypted Communication.

  • Page 128: Restricted Access

    Section 4 Other Features of this Fax Restricted Access By allowing certain communication and operation only upon <Available functions in Restricted Access> entry of one of the viable access codes, use of this fax – such as Restricted Access limits the available functions of this fax to the number of communications initiated –...

  • Page 129: Entering Your Access Code

    Section 4 Other Features of this Fax (3) Entering Your Access Code (5) Registering Access Codes * It is necessary to register your access code – or the desired To enable Restricted Access, it is necessary to register access management password – in advance. (Refer to “Registering the codes in this fax in advance.
  • Page 130 Section 4 Other Features of this Fax 3. Press the Enter key. 10. Press the Enter key. #03: Program fax parameter: Own name ID-code name 4. Use the cursor up or the cursor down key to select “Access code”. 11. Enter the desired id-code name. Program fax parameter: (Refer to “Entering characters”, page 1-28.) Remote test ID:0000...

  • Page 131: Changing An Id-Code Name

    Section 4 Other Features of this Fax (6) Changing an Id-code Name (7) Deleting Access Codes Perform the following procedure when you want to change a Perform the following procedure when you want to delete a registered id-code name. registered access code. * You will need to enter the registered management password when * You will need to enter the registered management password when you want to change an id-code name.

  • Page 132: Restricted Access On/Off

    Section 4 Other Features of this Fax (8) Restricted Access ON/OFF (9) Printing Out a Restricted Access Report Perform the following procedure when you want to turn Restricted Print out this report in order to check the details, listed by id-code, of Access ON or OFF.

  • Page 133: Printing Out An Id-Code List

    Section 4 Other Features of this Fax 5. Use the cursor up or the cursor down key to select the id-code for (10) Printing Out an Id-code List which you want to print out a Restricted Access Report. Print out this list in order to check the access codes and Restricted access report: corresponding id-code names currently registered in this fax.

  • Page 134: Managing Information About Your Fax Communications

    Section Managing Information About Your Fax Communications...

  • Page 135: Communication Result Display

    Section 5 Managing Information About Your Fax Communications Communication Result Display You can use the message display to check certain information regarding the 10 most recent fax transmissions and/or receptions. The communication result display lets you check the document number, date and time, destination name, number of pages, type of communication and the result of your communication.

  • Page 136: Printing The Management Reports/Lists

    Section 5 Managing Information About Your Fax Communications Printing the Management Reports/Lists The results of your fax communications as well as certain fax-related settings in this machine can be checked whenever you want by printing out different management reports. The following procedures explain how to print out the Activity Report, Confirmation Report and User Setting List.

  • Page 137: User Setting List

    Section 5 Managing Information About Your Fax Communications (3) User Setting List Print out this list in order to check the settings made (type of phone line, etc.) and other registered information (self-station name, etc.) in this fax. * If you want to cancel the procedure part way through, press the Reset key.

  • Page 138: Various Settings And Registration In This Fax

    Section Various Settings and Registration in this Fax...

  • Page 139: Turning Report Print Out On/Off

    Section 6 Various Settings and Registration in this Fax Turning Report Print Out ON/OFF 3. Press the Enter key. Print report: Five different reports can be printed out for checking such points as whether a transmission or reception was accomplished correctly or Activity contr:On not.

  • Page 140: Turning The Bulletin Board On/Off

    Section 6 Various Settings and Registration in this Fax Turning the Bulletin Board ON/OFF Setting the Number of Rings (Auto Fax Reception) To use the Bulletin Board function, it is necessary to turn it ON in advance. If the Bulletin Board function is turned ON, you only need The number of times the fax will “ring”...

  • Page 141: Setting The Number Of Rings (Tad Reception)

    Section 6 Various Settings and Registration in this Fax Setting the Number of Rings Turning 2-up Reception ON/OFF (TAD Reception) If 2-up reception is turned ON and two A5 size pages are received in a row during the same reception, those 2 pages will be printed onto a If a separately purchased telephone with answering machine single sheet of A4R size paper.

  • Page 142: Turning Dial Confirmation On/Off

    Section 6 Various Settings and Registration in this Fax Turning Dial Confirmation ON/OFF 4. Use the cursor up or the cursor down key to select whether to turn Dial Confirmation ON or OFF. * The asterisk ( * ) in the message display indicates the current Dial Confirmation enables the prevention of problems associated setting.

  • Page 143: Making Volume Settings

    Section 6 Various Settings and Registration in this Fax Making Volume Settings 4. Use the cursor up or the cursor down key to select which volume setting you want to make. The volume of the alarm, the monitor and the speaker can be >...

  • Page 144: Setting The Document Size For Scanning From The Document Feeder

    Section 6 Various Settings and Registration in this Fax Setting the Document Size for Selecting the Reception Mode Scanning from the Document Feeder This fax has 4 reception modes. However, except for Manual Fax Reception and TAD Reception, it is necessary to select the desired Select here whether documents that are set in the SRDF will be mode in advance in order to use either of the other 2 reception scanned as A4R or other such standard size paper, or as long...

  • Page 145: Turning Reception Date & Time Print Out On/Off

    Section 6 Various Settings and Registration in this Fax Turning Reception Date & Time Print Selecting the Paper Feed Selection Mode Out ON/OFF Select here among the 3 available modes for feeding paper when printing out all documents that are received when the fax is in the Select here whether or not you want information - such as the time of Fax Operation mode –...

  • Page 146: Turning Remote Diagnosis On/Off

    Section 6 Various Settings and Registration in this Fax 3. Press the Enter key. Turning Remote Diagnosis ON/OFF Paper feed sel: Especially if trouble occurs in this fax in which it is necessary to call *Auto selection for service, it is possible for our service centre computer to access Fixed size the fax directly over the telephone line and check its status and other Fixed cassette...

  • Page 147: Registering The Remote Test Id

    Section 6 Various Settings and Registration in this Fax Registering the Remote Test ID 6. Use the keypad to enter the designated 4-digit Remote Test ID. If you have entered into a contract with an authorized service centre Remote test ID:7268 for their Remote Diagnosis service, it is necessary to register in advance the Remote Test ID that they designate for you.

  • Page 148: Registering The Management Password

    Section 6 Various Settings and Registration in this Fax Registering the Management Password 2. Use the cursor up or the cursor down key to select “Program fax parameter”. In order to manage each individual's or each department’s use of this fax in the Fax Operation mode –...
  • Page 149 Section 6 Various Settings and Registration in this Fax 8. Use the keypad to enter the new management password (4 digits). * The management password is a 4-digit number that can include any combination of the numerals 0 - 9. Mgmt ID (new):2864 4 digits Enter new password...

  • Page 150: Section 7 Optional Equipment

    Section Optional Equipment...

  • Page 151: Duplex Unit

    Section 7 Optional Equipment Duplex Unit Adding Bitmap Memory By installing the optional Duplex Unit, Duplex Reception – in which By adding 4 MB of optional Bitmap Memory, you will be able to paper is turned over inside the fax machine and printing transmit and receive documents using the ULTRA FINE resolution.

  • Page 152: Section 8 Reference Information

    Section Reference Information...

  • Page 153: Specifications

    Section 8 Reference Information Specifications Type...............Optional Fax Kit Compatibility ..........Group 3 Line Requirement.........Subscription telephone line Transmission Speed........Approx. 3 seconds (33600 bps, JBIG, ITU-T #1 chart) Modem Speed..........33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/ 9600/7200/4800/2400 bps Data Compression ........JBIG/MMR/MR/MH Error Correction ...........ECM Maximum Document Dimensions ....Width: 297 mm Length: 1700 mm Automatic Document Feeder Capacity ..Max.

  • Page 154: Available Characters Table

    Section 8 Reference Information Available Characters Table Depending on the language in use in the message display, it may be possible to use letters other than those in the English alphabet, and which are specific to a particular language. These letters will be available under one touch keys No.

  • Page 155: Paper Size And Priority Feed Chart

    Section 8 Reference Information Paper Size and Priority Feed Chart If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the fax will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case. Received Document Size Order of Selection...

  • Page 156: Menu Flow Charts

    Section 8 Reference Information Menu Flow Charts The following charts represent the flow of the message display when the various “function” keys are pressed on the operation panel. Refer to this chart as a reference when operating the fax. The contents of each of the parentheses that are included on both page 8-5 and page 8-6 indicate the main message that corresponds to the related item and the page number on which information for that item can be found.
  • Page 157 Section 8 Reference Information Activity Report (“Activity report”, page 5-3) PRINT REPORTS Key Restricted Access Report *2 (“Restricted access report”, page 4-59) *2: Print out available only when Restricted Access Confirmation Report (“Confirmation report”, page 5-3) is turned ON. User Setting List (“User setting list”, page 5-4) Confidential Box List (“Confidential box list”, page 4-17) Speed Dial Lists Abbreviated Dial List (“Abbreviated dial list”, page 1-37)
  • Page 158 Section 8 Reference Information BROADCAST Key Broadcast Transmission (Page 2-4) RELAY BROADCAST Key Relay Broadcast Transmission (Page 4-25) DUPLEX TX Key Transmission of Duplex (2-Sided) Documents (Page 2-2) DELAYED TX. Key Designating the Start Time for a Communication That Uses the Timer (Page 2-9) MESSAGE TEL.

  • Page 159: Error Code Tables

    Section 8 Reference Information Error Code Tables When a communications error occurs, one of the following error codes will be printed out on the corresponding Transmission Report or Reception report as well as the Activity report. Refer to the following tables for a more detailed explanation of the error. CODE CAUSE AND/OR PROCEDURE FOR CORRECTION Busy...
  • Page 160 Section 8 Reference Information CODE CAUSE AND/OR PROCEDURE FOR CORRECTION A communication error occurred during transmission at high transmission speed. The destination party’s fax may not have the corresponding high speed reception capabilities. If the destination party’s fax number was dialled using an abbreviated U01721 number or one-touch key, change the transmission speed registered for that number to a lower setting and perform transmission procedures again.
  • Page 161 Section 8 Reference Information CODE CAUSE AND/OR PROCEDURE FOR CORRECTION An error has occured due to one of the following reasons. Check with the other party. 1 A Confidential Polling Reception was attemptedin order to receive documents from the other party’s Confidential Box, but was unsuccessful because the Confidential Box ID that you entered did not match the one registered in the U03600 transmitting party’s fax.
  • Page 162 Section 8 Reference Information CODE CAUSE AND/OR PROCEDURE FOR CORRECTION Communication was attempted but, but was unsuccessful because the other party’s fax does not match the communication U09000 protocol in use (the other party is using a G2 facsimile). A relay command was received, but the data to be transmitted was not completely received because your memory has U12000 become full.
  • Page 163 Notice The equipment has been approved in accordance with Council Decision 98/482/EC for pan- European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network termination point.
  • Page 164 WARNING This is Class A product. In a domestic environment this product may cause ratio interference in which case the user may be required to take adequate measures. * The above warning is valid only in Australia and New Zealand. CAUTION! The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not...
  • Page 165 This machine has passed all quality controls and final inspection.

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