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Xerox VersaLink B405 User Manual

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Version 2.0
November 2017
702P05710
®
®
Xerox
VersaLink
B405 Multifunction
Printer

User Guide

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  Summary of Contents for Xerox VersaLink B405

  • Page 1: User Guide

    Version 2.0 November 2017 702P05710 ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 2 , Xerox Extensible Interface Platform , ColorQube , Global Print Driver ® and Mobile Express Driver are trademarks of Xerox Corporation in the United States and / or other countries. ® The ENERGY STAR and ENERGY STAR mark are registered United States trademarks.
  • Page 3: Table Of Contents

    Restarting, Placing in Sleep Mode, or Powering Off the Printer...........2-7 Accessing the Printer............................2-8 Logging In..............................2-8 Logging In at the Control Panel..................2-8 Using a Smart Card..........................2-8 Introduction to Apps............................2-9 Information Pages...............................2-9 Printing Information Pages......................2-10 Configuration Report..........................2-10 ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 4 More Information.............................2-25 3 Customize and Personalize..................3-1 Customize and Personalize Overview......................3-1 Customizing or Personalizing the Home Screen..................3-1 Hiding or Showing an App on the Home Screen................3-1 Rearranging Apps on the Home Screen..................3-2 ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 5 Creating a Xerox App Gallery Account..................4-2 ® Logging into your Xerox App Gallery Account................4-2 ® Installing or Updating an App from the Xerox App Gallery..........4-3 ® Installing an App from the App Gallery................4-3 Updating an App from the App Gallery................4-3 Device..................................4-3 Device Overview............................4-3...
  • Page 6 Adding Annotations......................4-23 ID Card Copy...............................4-24 ID Card Copy Overview........................4-24 Copying an ID Card..........................4-24 Email..................................4-25 Email Overview............................4-25 Sending a Scanned Image in an Email..................4-25 Previewing and Building Jobs......................4-26 Scan To..................................4-27 Scan To Overview..........................4-27 ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 7 Printing from a USB Flash Drive Already Inserted in the Printer........4-43 5 Printing.........................5-1 Printing Overview..............................5-1 Selecting Printing Options..........................5-1 Print Driver Help............................5-1 Windows Printing Options........................5-2 Selecting Printing Options for an Individual Job for Windows.......5-2 Setting Default Printing Options for Windows..............5-2 ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 8 Saving a Set of Commonly Used Printing Options for Windows......5-3 Macintosh Printing Options........................5-3 Selecting Printing Options for Macintosh................5-3 Saving a Set of Commonly Used Printing Options for Macintosh......5-4 UNIX and Linux Printing........................5-4 Xerox Printer Manager......................5-4 ® Printing with xeroxprint......................5-5 Printing from a Linux Workstation..................5-5 Mobile Printing Options........................5-6...
  • Page 9 Adjusting the Fuser for Printing Envelopes..............6-16 Labels................................6-17 Guidelines for Printing Labels....................6-17 Loading Labels in Trays 1-4....................6-18 Loading Labels in Tray 1 and the Bypass Tray............6-19 7 Maintenance......................7-1 General Precautions............................7-1 Cleaning the Printer............................7-2 ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 10 Paper Tray Will Not Close........................8-5 Condensation has Formed Inside the Printer................8-5 Paper Jams................................8-6 Locating Paper Jams..........................8-6 Minimizing Paper Jams........................8-6 Clearing Paper Jams..........................8-7 Clearing Document Feeder Jams..................8-7 Clearing Paper Jams from the Bypass Tray..............8-8 ® ® viii Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 11 Weights and Dimensions........................A-3 Standard Configuration........................A-4 Configuration with Three Optional 550-Sheet Feeders............A-4 Total Space Requirements........................A-4 Clearance Requirements........................A-5 Clearance Requirements for Base Configuration............A-5 Clearance Requirements with Three Optional 550-Sheet Feeders.......A-5 Environmental Specifications.........................A-6 Temperature.............................A-6 ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 12 Fax Regulations..............................B-8 United States............................B-8 Fax Send Header Requirements..................B-8 Data Coupler Information.....................B-9 Canada..............................B-10 Canada CS-03 Issue 9......................B-10 European Union...........................B-10 Radio Equipment and Telecommunications Terminal Equipment Directive...........................B-10 New Zealand............................B-11 South Africa............................B-12 Safety Certification............................B-12 ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 13 Professional/Business Environment....................C-2 Collection and Disposal of Equipment and Batteries..............C-2 Business Users in the European Union................C-2 Disposal Outside of the European Union................C-2 Battery Symbol Note..........................C-2 Battery Removal.............................C-3 Other Countries..............................C-3 D Apps Features......................D-1 ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 14 Table of Contents ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 15: Safety

    ® The safety and environment testing and performance of this product have been verified using Xerox materials only. Note Unauthorized alterations, which can include the addition of new functions or connection of external devices, can affect the product certification.
  • Page 16: Power Cord

    If any of the following conditions occur, power off the printer immediately and disconnect the power cord from the electrical outlet. Contact an authorized Xerox service representative to correct the problem • The equipment emits unusual odors or makes unusual noises.
  • Page 17: Telephone Line Cord

    Ozone is heavier than air and is not produced in amounts large enough to harm anyone. Install the printer in a well-ventilated room. For more information in the United States and Canada, go to www.xerox.com/environment . In other markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe. ® ® Xerox VersaLink...
  • Page 18: Printer Location

    Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your Xerox representative for details.
  • Page 19: Printer Symbols

    Do not touch the part or area of the printer. Do not expose the drum cartridges to direct sunlight. Do not burn the toner cartridges. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 20: Environmental, Health And Safety Contact Information

    For details about all the printer symbols that appear on your printer, refer to the Printer Symbols guide at www.xerox.com/office/VLB405docs. Environmental, Health and Safety Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, contact: • United States and Canada: 1-800-ASK-XEROX (1-800-275-9376) ®...
  • Page 21 Safety • Europe: EHS-Europe@xerox.com For product safety information in the United States and Canada, go to www.xerox.com/environment. For product safety information in Europe, go to www.xerox.com/environment_europe. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 22 Safety ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 23: Getting Started

    Card Reader Bay Bypass Tray Duplex Automatic Document Feeder Front Door Output Tray USB Memory Port Output Tray Paper Stop Control Panel Optional 550 Sheet Feeder, maximum of 3 (Trays 2–4) Xerox ® VersaLink ® B405 Multifunction Printer User Guide...
  • Page 24: Duplex Automatic Document Feeder

    • Paper with paper clips or staples attached • Paper with wrinkles, curls, folds, tears, or notches • Coated or carbonless paper or items other than paper, such as cloth or metal • Envelopes • Books ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 25: Control Panel

    The screen displays information and provides access to printer functions. Home Button This button provides access to the Home menu for access to printer features, such as copy, scan, and fax. Power/Wake This button serves several power-related functions. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 26 When a job is being scanned or processed, a Pause icon appears in the notification banner area. To pause the current job, touch the Pause icon. The job pauses with the option to resume or delete the job. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 27: Internal Parts

    Getting Started Internal Parts Output Tray Paper Stop Duplex Automatic Document Feeder Front Door Document Cover Drum Cartridge Document Glass 4. Toner Cartridge ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 28: Rear View

    • If the printer is already powered on, the Power/Wake button can be used to: - Restart the printer - Enter or exit Sleep mode - Enter or exit Low-Power mode • The Power/Wake button also flashes when the printer is in low-power mode. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 29: Powering On The Printer Or Exiting Low-Power Or Sleep Mode

    1. To restart the printer, place the printer in Sleep Mode, or power off the printer. 2. Select an option. • To restart the printer, touch Restart. • To place the printer in Sleep Mode, touch Sleep. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 30: Accessing The Printer

    Using a Smart Card When a Common Access Card system is installed on your Xerox device, access to the printer requires the use of a Smart Card. There are several models of card readers which are compatible with your device.
  • Page 31: Introduction To Apps

    Getting Started Introduction to Apps Xerox Apps are a gateway to the features and functions of your device. Standard Apps are already installed on the device and appear on the Home screen. Some Apps are installed as standard, but hidden the first time you use the device.
  • Page 32: Printing Information Pages

    Also, the IP address is used to access the settings of your printer through the Embedded Web Server. You can view the IP address of your printer on the control panel or on the Configuration Report. ® ® 2-10 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 33: Viewing The Ip Printer Address On The Control Panel

    Routers, network hubs and switches, modems, Ethernet cables, and USB cables are not included with your printer and must be purchased separately. Xerox recommends an Ethernet connection because it is typically faster than a USB connection, and it provides access to the Embedded Web Server.
  • Page 34: Connecting The Printer

    A wireless network connection is typically faster than USB and allows direct access to the settings of the printer using the Embedded Web Server. ® ® 2-12 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 35: Connecting To A Computer Using Usb

    3. Attach the power cord, then plug in the printer and power it on. 4. Set the network IP printer address, or set up the printer for automatic printer IP detection. For more information, refer to the System Administrator Guide at www.xerox.com/office/VLB405support. Connecting to a Wireless Network A wireless local area network (WLAN) provides the means to connect 2 or more devices in a LAN without a physical connection.
  • Page 36 Pulling on the adapter can cause damage. After the adapter is installed, remove it only as needed, and as directed in the Wireless Network Adapter removal instructions. For details, refer to Removing the Wireless Network Adapter. ® ® 2-14 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 37: Removing The Wireless Network Adapter

    Getting Started 5. Power on the printer. 6. Configure the Wi-Fi Settings. For details about configuring the Wi-Fi settings, refer to the System Administrator Guide at www.xerox.com/office/VLB405docs. Removing the Wireless Network Adapter 1. Power off the printer. 2. To open the left-side cover, loosen the bolt on the back of the printer that secures the cover. Slide the cover toward the back, then out and away from the printer.
  • Page 38 4. To reinstall the Wireless Network Adapter Port Cover, insert the tab into the small slot. Gently press the port cover against the back of the printer until the cover latches into place. ® ® 2-16 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 39 5. Place the left-side cover into position and slide it toward the front of the printer. Tighten the bolt to secure the cover. 6. Connect the printer to your computer with a USB cable or through the network using an Ethernet cable. ® ® Xerox VersaLink B405 Multifunction Printer 2-17 User Guide...
  • Page 40: Connecting To Wi-Fi Direct

    To prevent the printer from attempting to connect to the previous network, reset the wireless settings. For more information, refer to the System Administrator Guide at www.xerox.com/office/VLB405docs. Connecting to Wi-Fi Direct You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer, or smartphone, using Wi-Fi Direct.
  • Page 41: Initial Printer Setup

    • LDAP Settings • Apps Setup • Security Settings For more information on configuring the printer settings, refer to the System Administrator Guide at www.xerox.com/office/VLB405docs. Configuring AirPrint ® AirPrint is a software feature that allows you to print from wired or wireless Apple iOS-based mobile ®...
  • Page 42: Configuring Google Cloud Print

    10. To register the printer, in your Web browser, type the URL provided, or use your mobile phone to scan the barcode. After the printer is registered, a confirmation status window appears. 11. To access the Google Cloud Print feature, in your Google account, click Manage Your Printer. ® ® 2-20 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 43: Installing The Software

    Finding the IP Address of Your Printer. Note If the Software and Documentation disc is not available, download the latest drivers from www.xerox.com/office/VLB405drivers. Operating System Requirements • Windows 7, Windows 8.1, Windows Server 2008, Windows 10, Windows Server 2008 R2, and Windows Server 2012.
  • Page 44: Installing The Print Drivers For A Windows Usb Printer

    2. Open Xerox ® Print Drivers 3.xx.x.dmg/.pkg as needed for your printer. ® 3. To run Xerox Print Drivers 3.xx.x.dmg/.pkg, double-click the appropriate file name. 4. When prompted, click Continue. 5. To accept the license agreement, click I Agree. 6. To accept the current installation location, click Install, or select another location for the installation files, then click Install.
  • Page 45: Installing Scan Drivers For Macintosh

    If the printer is not detected, ensure that the printer is on and that the cable is connected properly. 6. In the Print Using drop-down list, choose Select Printer Software. 7. In the printer software list, select the appropriate Xerox ®...
  • Page 46: Adding A Lan Fax Printer For Macintosh

    If the printer is not detected, ensure that the printer is on and that the cable is connected properly. 6. In the Print Using drop-down list, choose Select Printer Software. ® 7. In the printer software list, select the appropriate Xerox LAN fax driver model, then click OK. 8. Click Add.
  • Page 47: Installing Drivers And Utilities For Unix And Linux

    You can obtain more information about your printer from these sources: Resource Location Installation Guide Packaged with the printer. Other documentation for your printer www.xerox.com/office/VLB405docs Technical support information for your printer; including www.xerox.com/office/VLB405support online technical support, Online Support Assistant, and print driver downloads. Information Pages Print from the control panel.
  • Page 48 Getting Started Resource Location Order supplies for your printer www.xerox.com/office/VLB405supplies Local sales and Technical Customer Support www.xerox.com/office/worldcontacts Printer registration www.xerox.com/office/register ® Xerox Direct online store www.direct.xerox.com/ ® ® 2-26 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 49: Customize And Personalize

    3. To display an installed app that is hidden initially: a) Touch the Plus (+) icon. b) Touch the app that you want to appear on the control panel. c) Touch Done. 4. To hide an installed app: Xerox ® VersaLink ® B405 Multifunction Printer...
  • Page 50: Rearranging Apps On The Home Screen

    Use this procedure to choose the options that to appear on the Entry Screen. To customize the Entry Screen for an App: 1. At the printer control panel, press the Home button. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 51: Saving Presets

    1. At the printer control panel, press the Home button. 2. Touch the App required. 3. Scroll to the bottom, then touch Customize. 4. Touch Remove App Customization. 5. At the prompt, touch OK. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 52: Customizing App Default Settings

    6. Touch Enter App Name, then use the keypad to enter a name. Touch Next. 7. Touch a color scheme option for your 1-Touch App, then touch Next. 8. Touch an icon that best suits the 1-Touch App that you are creating, then touch Next. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 53: Creating A Personal 1-Touch App

    • Show Quantity: Use this option to allow users to view and update the quantity. • Show Settings: Use this option to display a summary of the features programmed for the 1-Touch App. 13. Touch Next. 14. Touch the option required. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 54: Deleting Or Hiding A 1-Touch App

    Copy jobs, update the number of copies, as required. Touch Start. • If the Start Immediately option was selected during 1-Touch App setup, the device starts automatically. 6. To return to the Home screen, press the Home button. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 55: Xerox ® Apps

    For more information about customizing the Home screen and the apps features, refer to Customize Personalize. ® A range of apps is available for download and installation from the Xerox App Gallery. These include ® Xerox Extensible Interface Platform (EIP) Apps. EIP Apps enable you to install secure, signed apps on compatible printers.
  • Page 56: Creating A Xerox App Gallery Account

    7. Access your email account for the email address that you provided to Xerox App Gallery. 8. Open the Xerox App Gallery Account Request email, then click the URL link for creating an account. 9. Review and accept the Terms of Use. To continue creating an account, click the Agree button.
  • Page 57: Installing Or Updating An App From The Xerox App Gallery

    ® ® Xerox Apps add, extend, or customize the functionality of your device. You can use the Xerox Gallery App to browse and install Apps at your device control panel. Installing an App from the App Gallery 1. At the printer control panel, press the Home button.
  • Page 58: Device Options

    ® Xerox Apps Device Options The following Device options are available: Option Description Language Language allows you to set the language that appears on the control panel. About The About option provides an overview of your device and its current settings and status.
  • Page 59: About

    To check the supplies status and set up alerts using the Embedded Web Server, refer to the System Administrator Guide at www.xerox.com/office/VLB405docs. Checking the Supplies Status at the Control Panel 1. To view status information for the printer supplies, touch Device > Supplies.
  • Page 60: Billing And Usage Counters

    You can use the Remote Services option in the Embedded Web Server to send error and usage information to the Xerox support team to help them resolve problems quickly. For information about enabling Remote Services and uploading information to Xerox, refer to the System Administrator Guide at www.xerox.com/office/VLB405docs.
  • Page 61: Address Book

    ® Xerox Apps Address Book Address Book Overview Use the Device Address Book to create individual contacts or group contacts for use with the Email, Fax, and Scan To Apps. You can add contacts to the Device Address Book using the control panel or the Embedded Web Server.
  • Page 62: Adding Or Editing Groups In The Address Book At The Control Panel

    ® Xerox Apps 2. Touch Address Book. 3. From the Address Book, touch a contact name, then touch Edit. 4. To change contact information, touch the information that you want to update, edit as needed, then touch OK. 5. To save your contact changes, touch OK.
  • Page 63: Adding Or Editing Groups In The Address Book In The Embedded Web Server

    ® Xerox Apps • To add an email address to the contact, click the Email Plus icon (+), then enter an email address. • To add a fax number to the contact, click the Fax Plus icon (+), then enter a fax number.
  • Page 64: Advanced Settings

    ® Xerox Apps c) To save the changes, click OK. 5. To remove group members: a) For the desired member, click the Trash icon. b) At the prompt, click Delete. c) Repeat the previous two steps for each member. d) To save the changes, click OK.
  • Page 65: Creating And Managing Personal Favorites

    Personal Favorites. When you use the Embedded Web Server Cloning feature, you can import and export Personal Favorites. For details, refer to the System Administrator Guide at www.xerox.com/office/VLB405support. Note • When you reach the limit of 25 Personal Favorites within an App, you are required to delete a Personal Favorite before you can add a new one.
  • Page 66 ® Xerox Apps 10. To complete the job, touch Send or Scan. When you log in to your user account again, the Personal Favorite is available. Using Personal Favorites To use a Personal Favorite: 1. At the printer control panel, press the Home button.
  • Page 67: Jobs

    ® Xerox Apps Removing Personalizations using the Embedded Web Server Note Personalizations include your customized Home screen, Personal 1-Touch Apps, and Personal Favorites. This procedure removes all personalizations from your User Account. To remove all personalizations from your User Account: 1.
  • Page 68: Viewing, Printing, Or Deleting Saved And Secure Jobs

    ® Xerox Apps Note If you do not make a selection within 60 seconds, the job automatically resumes. 4. To return to the Home screen, press the Home button. Viewing, Printing, or Deleting Saved and Secure Jobs Note • The system administrator can restrict users from deleting jobs. If a system administrator has restricted job deletion, you can view the jobs, but not delete them.
  • Page 69: Secure Print

    ® Xerox Apps Releasing a Saved Job 1. At the printer control panel, press the Home button. 2. Touch Jobs. 3. To view Saved Jobs, touch Saved Jobs. 4. To print a Saved Job, touch the job name, enter the quantity, then touch OK.
  • Page 70: Sample Set

    ® Xerox Apps To print a Personal Print job, refer to Printing a Personal Print Job. Releasing a Personal Print Job 1. At the printer control panel, press the Home button. 2. Touch Jobs. 3. To view Personal Print jobs, touch Personal & Secure Jobs.
  • Page 71: Managing Jobs Using The Embedded Web Server

    ® Xerox Apps 5. To return to the Home screen, press the Home button. Managing Jobs Using the Embedded Web Server You can view a list of active jobs and delete print jobs from the Active Jobs list in the Embedded Web Server.
  • Page 72: Making A Copy

    ® Xerox Apps Making a Copy To make a copy: 1. At the printer control panel, press the Home button. 2. To clear previous App settings, touch Reset. 3. Load your original documents. • Use the document glass for single pages or paper that cannot be fed using the duplex automatic document feeder.
  • Page 73: Copy Workflows

    ® Xerox Apps Note If you are scanning a document from the automatic document feeder, a prompt does not appear. 9. To return to the home screen, press the Home button. Copy Workflows Note Some features are hidden from view when the Copy App is installed. For more information, refer to .
  • Page 74: Shifting The Image

    ® Xerox Apps 4. Touch Mode, then select one of the following options: • Off: This option is the default setting. • Both Pages: This option scans both pages of an open book onto two sheets of paper. • Left/Right Page Only: This option scans the left or right page of an open book onto a single sheet of paper.
  • Page 75: Creating A Booklet

    ® Xerox Apps Creating a Booklet The booklet feature reduces the original page images to fit two images on each side of the printed page. You can print copies in booklet format. Note • This function is available on printers with an optional Productivity Kit installed only.
  • Page 76: Erasing The Edges Of Copies

    ® Xerox Apps • Blank: This option inserts a blank front cover. • Print on Side 1 Only: This option prints on the front side of the cover only. • Print on Side 2 Only: This option prints on the back side of the cover only.
  • Page 77: Adding Annotations

    ® Xerox Apps • If the copy is satisfactory, touch Release. The remaining copies are printed. 8. To return to the home screen, press the Home button. Adding Annotations You can use the Annotations feature to add a page number, comment, date, or Bates Stamp to your copies.
  • Page 78: Id Card Copy

    ® Xerox Apps e) To adjust which pages contain the selected annotation, touch Apply To, then select the required option. f) Touch OK. 8. To change the text formatting, touch Format & Style. Adjust the settings as required, then touch 9.
  • Page 79: Email

    Before using Email, you must set up and configure the Email features on the printer. For details, refer to the System Administrator Guide at www.xerox.com/office/VLB405docs. You can adjust various settings for individual Email jobs and save settings as Presets for future jobs. The list of features can be customized, and some features could be hidden from view when the App is installed.
  • Page 80: Previewing And Building Jobs

    ® Xerox Apps 4. Touch Email. 5. Enter recipients: • To enter the email address manually into the To field, type the address using the touch screen keypad. Touch Enter. • To select a contact or group from the Address Book, touch the Address Book icon. Touch Favorites or Contacts, then select a recipient.
  • Page 81: Scan To

    ® Xerox Apps If you are using Preview to build a job, divide your job into segments of 50 or fewer pages. After all the segments are scanned and previewed, the job is processed and sent as a single job.
  • Page 82: Scanning To An Email Address

    Scanning to an Email Address Before you scan to an email address, ensure that you configure the printer with the email server information. For details, refer to the System Administrator Guide at www.xerox.com/office/VLB405docs. To scan an image and send it to an email address: 1.
  • Page 83: Scanning To A Usb Flash Drive

    ® Xerox Apps 11. If you are scanning from the document glass, when prompted, to finish, touch Done, or to scan another page, touch Add Page. Note If you are scanning a document from the automatic document feeder, a prompt does not appear.
  • Page 84: Scanning To A User Home Folder

    ® Xerox Apps Scanning to a User Home Folder Scan to Home allows you to scan documents that are saved to a home directory on an external server. The home directory is distinct for each authenticated user. The directory path is established through LDAP.
  • Page 85: Scanning To A Shared Folder On A Network Computer

    ® Xerox Apps • On your computer, ensure that you have the correct print driver software installed. For details, refer Installing the Software. • On your computer, ensure that the printer is installed using WSD. For details, refer to Installing the Software.
  • Page 86: Adding An Smb Folder As An Address Book Entry From The Embedded Web Server

    ® Xerox Apps 3. From the Service menu, select File Sharing. 4. Under Shared Folders, click the Plus icon (+). 5. Browse to the folder that you want to share on the network, then click Add. 6. To modify access rights for your folder, select the folder. The groups activate.
  • Page 87: Scanning To A Shared Folder On A Networked Computer

    ® Xerox Apps 6. To save changes, touch OK. Scanning to a Shared Folder on a Networked Computer 1. Load the original document on the document glass or into the duplex automatic document feeder. 2. At the printer control panel, press the Home button.
  • Page 88: Previewing And Building Jobs

    ® Xerox Apps 5. Adjust scanning options as needed. 6. To preview the document or select a portion of the document to scan, select Preview. The printer scans a preview copy of the image. 7. To select part of the document, use the corner points to resize the frame.
  • Page 89: Fax

    Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or print driver type. For details, refer to the System Administrator Guide at www.xerox.com/office/VLB405docs. You can adjust various settings for individual Fax jobs and save settings as Presets for future jobs. The list of features can be customized, and some features could be hidden from view when the App is installed.
  • Page 90 ® Xerox Apps • For single, multiple, or 2-sided pages, use the duplex automatic document feeder. Remove any staples or paper clips from the pages. Insert the original documents face up in the automatic document feeder, with the top of the page entering the feeder first. Adjust the paper guides so that they fit against the document originals.
  • Page 91: Fax Workflows

    Note Before you use this feature, ensure that the printer is set to the current time. For details, refer to the System Administrator Guide at www.xerox.com/office/VLB405docs. To specify the time to send your fax: 1. At the printer control panel, press the Home button.
  • Page 92: Forwarding A Fax To An Email Address

    ® Xerox Apps 5. To add predefined comments in the From or To fields, touch Blank Comment, then select from the list of predefined comments. Note If no predefined comments have been added, the list is unavailable. To populate the list with...
  • Page 93: Printing A Secure Fax

    Note Before you can receive a Secure Fax, ensure that the Secure Fax Receive feature is enabled. For details, refer to the System Administrator Guide at www.xerox.com/office/VLB405docs. To print a secure fax: 1. At the printer control panel, press the Home button, then touch Jobs.
  • Page 94: Polling A Remote Fax Machine

    ® Xerox Apps Note If you are scanning a document from the automatic document feeder, a prompt does not appear. 7. To return to the Home screen, press the Home button. Polling a Remote Fax Machine Fax Polling allows the printer to retrieve a fax stored on another fax machine that supports fax polling.
  • Page 95: Previewing And Building Jobs

    File > Print or press CMD+P. 2. Select the required printer. 3. To access the fax driver settings, click Preview, select Xerox Features, then from Job Type list, select Fax. 4. To add a recipient, in the Fax window, click the Recipients tab, then click the Add Recipient icon.
  • Page 96: Usb

    ® Xerox Apps • For single, multiple, or 2-sided pages, use the duplex automatic document feeder. Remove any staples and paper clips from the pages. Insert the original documents face up in the automatic document feeder, with the top of the page entering the feeder first. Adjust the paper guides so that they fit against the documents.
  • Page 97: Printing From A Usb Flash Drive Already Inserted In The Printer

    Note If this feature does not appear, enable the feature or contact the system administrator. For more information, see the System Administrator Guide at www.xerox.com/office/VLB405docs. 3. Add files using the Browse USB screen. • To print a group of print-ready files, for the USB drive or folder, touch the Select All icon. Verify that the files are selected.
  • Page 98 ® Xerox Apps 4-44 Xerox ® VersaLink ® B405 Multifunction Printer User Guide...
  • Page 99: Printing

    Windows, or CMD+P for Macintosh. 4. Select your printer. 5. To access the print driver settings: • For Windows, select Properties or Preferences. • For Macintosh, Xerox ® Features. The title of the button can vary depending on your application.
  • Page 100: Windows Printing Options

    Related settings, click Devices and printers. Note If you are using a custom Start Menu application, it can change the navigation path to your list of printers. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 101: Selecting Printing Defaults In Windows For A Shared Network Printer

    To use specific printing options, change the settings before sending the job to the printer. 1. With the document open in your application, click File > Print. 2. Select your printer. 3. In the Print Options menu, select Xerox Features. Note To see all printing options, click Show Details.
  • Page 102: Saving A Set Of Commonly Used Printing Options For Macintosh

    ® Installing the Xerox Printer Manager Before you begin: ® Ensure that you have root or superuser privileges to install Xerox Printer Manager. ® To install the Xerox Printer Manager: 1. Download the appropriate package for your operating system. To locate print drivers for your printer, go to www.xerox.com/office/VLB405drivers.
  • Page 103: Printing With Xeroxprint

    Linux or a CUPS (Common UNIX Printing System) print driver. You do not need both drivers. Xerox recommends that you install one of the full-featured custom print drivers for Linux. To locate drivers for your printer, go to www.xerox.com/office/drivers.
  • Page 104: Mobile Printing Options

    Downloads page on the Xerox Support website. 2. Copy the PPD file into the CUPS ppd/Xerox folder on your workstation. If you are unsure of the location of the folder, use the Find command to locate the PPD files.
  • Page 105: Printing From A Mopria-Enabled Mobile Device

    • To view Saved Jobs, touch Saved Jobs. To print the job, touch the job, enter the quantity, then touch OK. To delete the job, touch the Trash icon, then touch Delete. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 106: Printing Special Job Types

    • For Windows, click Printer Properties. Depending on your application, the title of the button can vary. • For Macintosh, in the Print window, click Print Options, then select Xerox Features. 3. For Job Type, select Saved Job. 4. Type a job name or select a name from the list, then click OK.
  • Page 107: Printing A Personal Print Job

    Adjusting the Fuser for Printing Envelopes. • For Windows, paper options are in the Paper field on the Printing Options tab. • For Macintosh, in the Print window, in Xerox Features, paper options are in the Paper field for Paper/Output. Scaling Scaling reduces or enlarges the original document to match the selected output paper size.
  • Page 108: Printing On Both Sides Of The Paper

    Setting Default Printing Options for Windows. Printing Mirror Images If the PostScript driver is installed, you can print pages as a mirror image. Images mirror left to right when printed. ® ® 5-10 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 109: Printing Multiple Pages To A Single Sheet

    Image Options tab. • For Windows, Lightness and Contrast features are on the Image Options tab. • For Macintosh, in the Print window, in Xerox Features, Image Options is on the Paper/Output list. Lightness The Lightness feature allows you to adjust the overall lightness or darkness of the text and images in your printed job.
  • Page 110: Using Special Pages

    • For Windows, Booklet Layout is on the Page Layout tab. Page Layout is on the Document Options tab. • For Macintosh, in the Print window, in Xerox Features, Booklet Layout is on the Paper/Output list. When you print booklets using the Windows PostScript or Macintosh driver, you can specify the gutter and creep.
  • Page 111: Printing Insert Pages

    • Job Setting: Displays the attributes of the paper for the remainder of the job. Note Some combinations of 2-sided printing with certain paper types and sizes can produce unexpected results. ® ® Xerox VersaLink B405 Multifunction Printer 5-13 User Guide...
  • Page 112: Printing Watermarks For Windows

    8. If you select a picture as a watermark, specify the lightness settings for the image. 9. Click OK. Orientation Orientation allows you to select the direction that the page prints. • For Windows, the Orientation tab is on the Document Options tab. ® ® 5-14 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 113: Printing Banner Pages

    Printing Banner Pages To enable or disable Banner Pages, contact your system administrator, or refer to the System Administrator Guide at www.xerox.com/office/VLB405docs. Selecting Job Completion Notification for Windows You can select to be notified when your job finishes printing. A message appears on your computer screen with the name of the job and the name of the printer where it was printed.
  • Page 114: Using Custom Paper Sizes

    3. In the New Custom Paper Size window, enter the height and width of the new paper size. 4. To specify the units of measurement, at the bottom of the window, click the Measurements button, then select Inches or Millimeters. ® ® 5-16 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 115: Defining A Custom Paper Size At The Control Panel

    5. In the Custom Paper Size screen, enter the height and width of the new paper size. 6. To save the setting, touch OK. 7. To return to the Home screen, press the Home button. ® ® Xerox VersaLink B405 Multifunction Printer 5-17 User Guide...
  • Page 116 Printing ® ® 5-18 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 117: Paper And Media

    For best results, use Xerox paper and media recommended for your printer. Ordering Paper To order paper or other media, contact your local reseller or visit www.xerox.com/office/VLB405supplies. General Paper Loading Guidelines • Do not overfill the paper trays. Do not load paper above the maximum fill line in the tray.
  • Page 118: Paper Storage Guidelines

    • Transparencies Caution The Xerox Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does not cover damage caused by using unsupported paper or specialty media. The Xerox Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your local representative for details.
  • Page 119: Supported Paper Types And Weights

    Statement (140 x 216 mm, 5.5 x 8.5 in.) Supported Paper Types and Weights for Automatic 2-Sided Printing Paper Type Weight Plain 60–90 g/m² Hole-Punched Recycled Custom Bond 90–105 g/m² Letterhead Pre-Printed Lightweight Cardstock 106-163 g/m² ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 120: Supported Custom Paper Sizes

    Tray. Loading Paper in Trays 1-4 You can adjust the length of the paper tray to accommodate A4, Letter (8.5 x 11 in.), and Legal (8.5 x 14 in.) paper sizes. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 121 • For 1-sided printing, load letterhead paper face up with the top of the paper toward the back of the tray. • For 2-sided printing, load letterhead and pre-printed paper face down with the top edge going into the printer. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 122 • To select a paper or envelope size, touch the current size setting, then select a size. • To select a paper type, touch the current paper type, then select a paper type. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 123: Loading Paper In The Bypass Tray

    This procedure separates any sheets that are stuck together and reduces the possibility of jams. Note To avoid jams and misfeeds, do not remove paper from its packaging until you are ready to use it. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 124 7. If the control panel prompts you, verify the size, type, and color on the touch screen. If you are not prompted, change the paper settings. a) At the printer control panel, press the Home button. b) Touch Device > Paper Trays. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 125: Loading Small Paper Sizes In The Bypass Tray

    1. Open the bypass tray. If the bypass tray is loaded with paper already, remove any paper that is a different size or type. 2. To remove the bypass tray from the printer, pull the tray straight out of the printer. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 126 To avoid jams and misfeeds, do not remove paper from its packaging until you are ready to use it. 5. Load the paper in the tray. Note Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to jam. ® ® 6-10 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 127: Configuring Trays 1-4 For The Paper Length

    You can adjust the lengths of trays 1–4 to accommodate A4, Letter (8.5 x 11 in.), and larger paper sizes. For the longer-length settings, the trays protrude from the front of the printer. To change Trays 1–4 to match the paper length: 1. Remove all paper from the tray. ® ® Xerox VersaLink B405 Multifunction Printer 6-11 User Guide...
  • Page 128 To protect the paper when the tray is extended, place the paper cover over the extended section of the paper tray. Note If the tray is extended for Legal-size paper, the tray protrudes when it is inserted into the printer. ® ® 6-12 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 129: Printing On Special Paper

    4. Load paper into the tray before inserting it back into the printer. For details, refer to Loading Paper in Trays 1-4. Printing on Special Paper To order paper or other media, contact your local reseller or visit www.xerox.com/office/VLB405supplies. For reference: • www.xerox.com/rmlna Recommended Media List (United States) •...
  • Page 130: Loading Envelopes In The Bypass Tray

    Flatten them to avoid jams. 3. To load envelopes, select an option: • For Number 10 envelopes, load the envelopes print side up, flaps down, with the short edge going into the printer. ® ® 6-14 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 131 • To select an envelope color, touch the current paper color, then select a color. d) To save the settings, touch OK. 5. To return to the Home screen, press the Homebutton. ® ® Xerox VersaLink B405 Multifunction Printer 6-15 User Guide...
  • Page 132: Adjusting The Fuser For Printing Envelopes

    2. To open the Fuser, lift both green fuser levers to their full-upright position. 3. Locate the two gray Fuser switches, then slide each one to the setting for envelopes. ® ® 6-16 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 133: Labels

    • Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and jam in the printer. • In the print driver software, select Label as the paper type. • Before loading labels, remove all other paper from the tray. ® ® Xerox VersaLink B405 Multifunction Printer 6-17 User Guide...
  • Page 134: Loading Labels In Trays 1-4

    3. Load labels into the tray with the label side face up. Note Do not load paper above the maximum fill line. Overfilling the tray can cause paper jams. 4. Adjust the length and width guides to fit the paper. ® ® 6-18 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 135: Loading Labels In Tray 1 And The Bypass Tray

    To save the settings, touch OK. 8. To return to the Home screen, press the Home button. Loading Labels in Tray 1 and the Bypass Tray 1. Remove all paper from the bypass tray. ® ® Xerox VersaLink B405 Multifunction Printer 6-19 User Guide...
  • Page 136 • To select a paper color, touch the current paper color, then select a paper color. d) To save the settings, touch OK. 5. To return to the Home screen, press the Home button. ® ® 6-20 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 137: Maintenance

    • Do not leave the covers and doors open for any length of time, especially in well-lit places. Light exposure can damage the drum cartridge. • Do not open covers and doors during printing. • Do not tilt the printer while it is in use. Xerox ® VersaLink ®...
  • Page 138: Cleaning The Printer

    1. Slightly dampen a soft, lint-free cloth with water. 2. Remove any paper or other media from the output tray. 3. Open the document cover. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 139: Cleaning The Document Feeder Rollers

    4. Wipe the surfaces of the document glass until they are clean and dry. Note ® For best results, use Xerox Glass Cleaner to remove marks and streaks. 5. Wipe the white underside of the document cover until it is clean and dry.
  • Page 140: Cleaning The Interior

    1. At the printer control panel, press the Home button. 2. Log in as administrator. For details, refer to the System Administrator Guide at www.xerox.com/office/VLB405docs. 3. Touch Device > Support > Image Position. 4. Select the source paper tray for the registration print.
  • Page 141: Performing A Paper Registration Adjustment

    1. At the control panel, press the Home button. 2. Log in as administrator. For details, refer to the System Administrator Guide at www.xerox.com/office/VLB405docs. 3. Touch Device > Support > Image Position. 4. To adjust registration, select the source paper tray.
  • Page 142: Supplies

    10. To return to the Home screen, press the Home button. Supplies Consumables Consumables are printer supplies that get depleted during the operation of the printer. The consumable supply for this printer is the genuine Xerox ® Black Toner Cartridge. Note •...
  • Page 143: Routine Maintenance Items

    Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your Xerox representative for details.
  • Page 144: Toner Cartridges

    If you provide regular billing information for your device, you can use the Remote Services Upload feature to simplify the process. You can enable Remote Services to send billing meter readings to Xerox automatically so that you do not have to collect the readings manually. For more information, refer to the System Administrator Guide at www.xerox.com/office/VLB405docs.
  • Page 145: Printing The Billing Summary Report

    To prevent electric shock, never touch the power plug with wet hands. When removing the power cord, ensure that you pull the plug and not the cord. Pulling the cord can damage it, which can lead to fire or electric shock. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 146 • When moving the printer, do not tilt it more than 10 degrees in any direction. Tilting the printer more than 10 degrees can cause toner spillage. • When moving the printer over a long distance, remove the drum cartridge and toner cartridge to prevent toner from spilling. ® ® 7-10 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 147 Maintenance Caution ® Failure to repackage the printer properly for shipment can result in damage not covered by the Xerox ® Warranty, Service Agreement, or Total Satisfaction Guarantee. The Xerox Warranty, Service Agreement, or Total Satisfaction Guarantee do not cover damage to the printer caused by improper moving.
  • Page 148 Maintenance ® ® 7-12 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 149: Troubleshooting

    Use a power source with the specifications listed in the frequency that does not match the printer specifications. Electrical Specifications Caution Plug the three-wire cord with grounding prong directly into a grounded AC outlet. Xerox ® VersaLink ® B405 Multifunction Printer...
  • Page 150: Printer Resets Or Powers Off Frequently

    Power off the printer, then power on again. For more information, refer to Printing the Error History Report. If the error persists, contact your Xerox representative. The printer is connected to an uninterruptible power Power off the printer, then connect the power cord to a supply.
  • Page 151: Printing Takes Too Long

    For details, refer Print Speed. The printer is in Power Saver mode. It takes time for printing to start when the printer is coming out of Power Saver mode. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 152: Document Prints From Wrong Tray

    Automat- ically Select. Check that you have the latest print driver installed. For details, go to www.xerox.com/office/VLB405sup- port. Note To have the print driver select the tray, set the tray used as the paper source to Auto Selection Enabled.
  • Page 153: Printer Is Making Unusual Noises

    Solutions There is an obstruction or debris inside the printer. Power off the printer, then remove the obstruction or debris. If you cannot remove the obstruction, contact your Xerox representative. Paper Tray Will Not Close Probable Causes Solutions The paper tray does not fully close.
  • Page 154: Paper Jams

    5. Tray 1 Minimizing Paper Jams The printer is designed to function with minimal paper jams using Xerox supported paper. Other paper types can cause jams. If supported paper is jamming frequently in one area, clean that area of the paper path.
  • Page 155: Clearing Paper Jams

    Clearing Document Feeder Jams To resolve the error that appears on the control panel, clear all paper from the document feeder areas. 1. Open the Top Cover, then remove any paper. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 156: Clearing Paper Jams From The Bypass Tray

    Clearing Paper Jams from the Bypass Tray To resolve the error that appears on the control panel, clear all paper from the paper path. 1. Remove any paper from the Bypass Tray. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 157 3. Pull out Tray 1 until it stops. 4. To remove the tray, lift the front of it slightly, then pull it out of the printer. 5. Remove the jammed paper. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 158 • To select a new paper size, type or color, touch the current setting, then select a new setting. When finished, touch OK. 9. To return to the Home screen, press the Home button. ® ® 8-10 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 159: Clearing Paper Jams From The Tray 1 Area

    1. Remove any paper from the Bypass Tray. 2. Grasp both sides of the Bypass Tray, then pull it straight out of the printer. 3. Pull out Tray 1 until it stops. ® ® Xerox VersaLink B405 Multifunction Printer 8-11 User Guide...
  • Page 160 6. Insert Tray 1 into the printer, then push it in all the way. Note If the tray is extended for legal-size paper, the tray protrudes when it is inserted into the printer. ® ® 8-12 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 161: Clearing Paper Jams From Tray 2, 3 And 4 Areas

    Clearing Paper Jams from Tray 2, 3 and 4 Areas To resolve the error that appears on the control panel, clear all paper from the paper path. 1. Pull out Tray 2, 3, or 4 until it stops. ® ® Xerox VersaLink B405 Multifunction Printer 8-13 User Guide...
  • Page 162 4. At the back of the printer, open the Tray 2 Door, then remove any paper jammed at the back of the printer. 5. Insert the tray into the printer, then push it in all the way in. ® ® 8-14 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 163: Clearing Paper Jams From The Fuser Area

    Clearing Paper Jams from the Fuser Area To resolve the error that appears on the control panel, clear all paper from the paper path. 1. Lift the door release latch, then pull open the door. ® ® Xerox VersaLink B405 Multifunction Printer 8-15 User Guide...
  • Page 164 2. If paper is jammed in the Fuser, raise both green levers to open the Fuser. 3. To open the paper guide, raise the green handle. 4. Remove any jammed paper from the Fuser area. ® ® 8-16 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 165 5. Close the paper guide on the Fuser. 6. Lower the green levers to their original position. 7. Remove any jammed paper from the back of the printer. 8. Close the rear door. ® ® Xerox VersaLink B405 Multifunction Printer 8-17 User Guide...
  • Page 166: Troubleshooting Paper Jams

    The paper is moist from humidity. Remove the moist paper and replace it with new, dry paper. Using paper of the wrong size, thickness, or type. Use only Xerox approved paper. For details, refer to Supported Paper. ® ®...
  • Page 167: Label And Envelope Misfeeds

    Recheck the paper path and make sure that you have removed all of printer. the jammed paper. One of the printer doors is open. Check the doors on the printer. Close any door that is open. ® ® Xerox VersaLink B405 Multifunction Printer 8-19 User Guide...
  • Page 168: Jams During Automatic 2-Sided Printing

    Caution The Xerox Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does not cover damage caused by using unsupported paper or specialty media. The Xerox Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your local representative for details.
  • Page 169: Solving Print-Quality Problems

    For details, refer to Information Pages. If the print quality does not improve after performing the appropriate action, contact your Xerox representative. Note To maintain print quality, the toner cartridge is designed to provide a warning message when the toner level is low.
  • Page 170 Relative Humidity. The output is blank. • Power off the printer, then power on again. • If the error persists, contact your Xerox representat- ive. Streaks appear in the output. • Replace the Drum Cartridge. • If the error persists, contact your Xerox representat- ive.
  • Page 171 • Verify that the toner cartridge is approved for use in this printer, and replace it as needed. For best results, use a genuine Xerox toner cartridge. The output print is wrinkled or stained. • Verify that the paper is the correct size, type, and weight for the printer and that it is loaded properly.
  • Page 172: Copy And Scan Problems

    Drum Cartridge. If the distance matches the Fuser or Transfer Roller, call for service. Copy and Scan Problems To lighten, darken, or adjust contrast, use the Image Quality settings. ® ® 8-24 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 173: Fax Problems

    Image is too light or too dark. To lighten, darken, or adjust contrast, use the Image Quality settings. If the problem persists, for online support information, go to www.xerox.com/office/VLB405support. Fax Problems Note If the printer cannot send and receive faxes, make sure that you are connected to an approved analog telephone line.
  • Page 174: Problems Receiving Faxes

    The fax is not installed or is not en- Verify that the fax is installed and abled. enabled. If the problem persists, for online support information, go to www.xerox.com/office/VLB405support. Problems Receiving Faxes Symptoms Causes Solutions The received fax is blank.
  • Page 175: Getting Help

    If the problem persists, for online support information, go to www.xerox.com/office/VLB405support. Getting Help Your printer includes utilities and resources to help you troubleshoot printing problems.
  • Page 176: Using The Integrated Troubleshooting Tools

    You can find solutions for print-quality problems, paper jams, software installation issues, and more. To access the Online Support Assistant, go to www.xerox.com/office/VLB405support. Helpful Information Pages To assist with troubleshooting, your printer has a set of Information Pages that you can print. These pages include configuration and font information, demonstration pages, and more.
  • Page 177: A Specifications

    Legal (216 x 356 mm, 8.5 x 14 in.) 2-Sided Printing Up to 163 g/m² from any tray Copy Speed • 1-sided copy • 47 copies per minute • 2-sided copy • 29 copies per minute Xerox ® VersaLink ® B405 Multifunction Printer User Guide...
  • Page 178 • Up to 100 email addresses • Up to 10 email groups • Up to 10 addresses per email group Control Panel 5-inch LCD touch screen with home and power/wake buttons ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 179: Options And Upgrades

    • 16-GB Solid State Drive • 550-Sheet Feeder • Stand • External Card Reader/RFID Kit • Foreign Device Interface Kit ® • Xerox Common Access Card Enablement Kit Note This product supports up to three additional 550-Sheet Feeder trays Physical Specifications Weights and Dimensions...
  • Page 180: Standard Configuration

    Configuration with Three Optional 550-sheet Feeders Width 959 mm (37.8 in.) 959 mm (37.8 in.) Depth 1426 mm (56.1 in.) 1426 mm (56.1 in.) Height 658 mm (25.9 in.) 940 mm (37 in.) ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 181: Clearance Requirements

    Specifications Clearance Requirements Clearance Requirements for Base Configuration Clearance Requirements with Three Optional 550-Sheet Feeders ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 182: Environmental Specifications

    220–240 VAC +/-10% 50 Hz +/-3 Hz (198–264 VAC) Power Consumption • Sleep mode: 4 W or less • Low Power mode: 15.5 W • Standby: 60 W • Continuous printing: 620 W ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 183: Performance Specifications

    • 1-sided printing: 47 ppm on Letter-sized paper and 45 ppm on A4 paper • 2-sided printing: 28 images per minute on Letter-sized paper and on A4 paper • Heavyweight Paper: 23 ppm ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 184 Specifications ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 185: B Regulatory Information

    • Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. • Consult the dealer or an experienced radio/TV technician for help. Changes or modifications to this equipment not approved by Xerox can void the authority of the user to operate this equipment. Warning To ensure compliance with Part 15 and Part 18 of the FCC rules, use shielded interface cables.
  • Page 186: Certifications In Europe

    Cet appareil numérique de la classe A est conforme à la norme NMB-003 et NMB-001 du Canada. Certifications in Europe The CE mark applied to this product symbolizes a declaration of conformity by Xerox with the following applicable Directives of the European Union as of the date indicated: •...
  • Page 187: Power Consumption And Activation Time

    Regulatory Information Environmental Benefits of Duplex Printing Most Xerox products have duplex printing, also known as 2-sided printing, capability. This enables you to print on both sides of the paper automatically, and therefore helps to reduce the use of valuable resources by reducing your paper consumption.
  • Page 188 The device also powers off if Fax, USB Drive, and Wired and Non-Wired Network have not been activated. To change the Power Saver settings, refer to the User Guide at www.xerox.com/office/VLB405docs. For further assistance, contact your System Administrator or refer to the System Administrator Guide.
  • Page 189: Germany

    Gesichtsfeld platziert werden. Lärmemission Maschinenlärminformations-Verordnung 3. GPSGV: Der höchste Schalldruckpegel beträgt 70 dB(A) oder weniger gemäß EN ISO 7779. Importeur Xerox GmbH Hellersbergstraße 2-4 41460 Neuss Deutschland Turkey RoHS Regulation In compliance with Article 7 (d), we hereby certify “it is in compliance with the EEE regulation.”...
  • Page 190: Ozone Release

    Regulatory Information 2. This device must accept any interference received, including interference that may cause undesired operation. Changes or modifications to this device not specifically approved by the Xerox Corporation may void the user's authority to operate this equipment. Ozone Release This printer produces ozone during normal operation.
  • Page 191: Canada

    Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. • Current bank notes or current paper money • Obligations or securities of a government or bank • Exchequer bill paper or revenue paper ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 192: Other Countries

    The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 193: Data Coupler Information

    Ask your local Telephone Company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can damage telephone company equipment. You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack.
  • Page 194: Canada

    Telephone Company may request you to disconnect the equipment until the problem is resolved. Only a Xerox Service Representative or an authorized Xerox Service provider are authorized to make repairs to the printer. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void.
  • Page 195: New Zealand

    Malta United Kingdom If you have problems with your product, contact your local Xerox representative. This product can be configured to be compatible with other country networks. Before reconnecting the device to a network in another country, contact your Xerox representative for assistance.
  • Page 196: South Africa

    UL 60950-1, 2nd Edition, 2014-10-14 CAN/CSA C22.2 No. 60950-1-07, 2nd Edition, 2014-10 Underwriters Laboratories Inc. (Europe) IEC 60950-1:2005 + A1:2009 + A2:2013 EN 60950- 1:2006 + A11:2009 + A1:2010 + A12:2011 + A2:2013 ® ® B-12 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 197: Material Safety Data Sheets

    Material Safety Data Sheets For Material Safety Data information regarding your printer, go to: • North America: www.xerox.com/msds • European Union: www.xerox.com/environment_europe For the Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts. ® ® Xerox VersaLink B405 Multifunction Printer B-13...
  • Page 198 Regulatory Information ® ® B-14 Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 199: C Recycling And Disposal

    Recycling and Disposal All Countries If you are managing the disposal of your Xerox product, please note that the printer may contain lead, mercury, perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market.
  • Page 200: Professional/Business Environment

    In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures. Prior to disposal, please contact your local reseller or Xerox representative for end of life take-back information. Collection and Disposal of Equipment and Batteries These symbols on the products and/or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste.
  • Page 201: Battery Removal

    Recycling and Disposal Battery Removal Batteries should only be replaced by a manufacturer-approved service facility. Other Countries Please contact your local waste management authority to request disposal guidance. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 202 Recycling and Disposal ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 203: D Apps Features

    1-Sided copies of a six-page document, the copies are printed in this order: 1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6. Xerox ® VersaLink ® B405 Multifunction Printer...
  • Page 204 Original Size To ensure that you are scanning the correct area of the documents, specify the original size. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 205 You can print the selected number of pages on one side of a sheet of paper. Selecting multiple pages per sheet saves paper and provides a way to review the lay- out of a document. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 206 Subject Use the Subject option to add a title or heading to an email. From Use the From option to specify the originator of the email. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 207 You can use the Cover Sheet op- tion to add an introduction page to the beginning of your fax. You can add a short comment to the cover sheet, as well as To and From details. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...
  • Page 208 Polling Polling allows you to retrieve faxes stored on other fax machines. ® ® Xerox VersaLink B405 Multifunction Printer User Guide...