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Xerox B1025 System Administrator Manual

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V
1.1
ERSION
O
2018
CTOBER
702P06571
Xerox
B1025 Multifunction Printer
®
System Administrator Guide

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  Summary of Contents for Xerox B1025

  • Page 1 ERSION 2018 CTOBER 702P06571 Xerox B1025 Multifunction Printer ® System Administrator Guide...
  • Page 2 © 2018 Xerox Corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, and so on.
  • Page 3: Table Of Contents

    TCP/IP ........................... 20 Enabling TCP/IP at the Printer Control Panel ..............20 Configuring the Network Address Manually at the Printer Control Panel ......20 Configuring DNS Settings at the Printer Control Panel............20 Configuring IP Settings in Xerox ® CentreWare ®...
  • Page 4 Restricting Access to the Device Web Interface ..............58 Verifying the Software ......................59 5 Printing............................61 Enabling the Device Startup Page ..................62 Managing Banner Page Printing Options................63 Enabling Banner Page Printing in Xerox CentreWare Internet Services......63 ® ®...
  • Page 5 Setting the Delete Held Job After Timer ................. 74 6 Copying.............................75 Changing the Default Copy Settings ..................76 Specifying Default Copy Settings in Xerox®CentreWare®Internet Services...... 76 Setting Defaults for Covers at the Control Panel ............... 76 Changing the Copy Feature Order on the Control Panel............ 76 Showing, Locking, and Hiding Copy Features on the Control Panel........
  • Page 6 9 Administrator Tools ......................105 Monitoring Alerts and Status ....................106 Alert Notification ......................106 Date and Time Settings ....................... 107 Energy Saving Settings ......................108 Setting the Power Saver Mode Timers in Xerox ® CentreWare ® InternetServices....108 Entry Screen Defaults......................109 Smart eSolutions and Billing Information................
  • Page 7: Introduction

    Use this guide to help you install, configure, and manage your printer on a network. Note: • Network features are not available when you are connected over USB. • Embedded fax features are not available for all printer models. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 8: Configuration Overview

    Web browser. For details, refer to Accessing Xerox ® CentreWare ® Internet Services. Note: You can access most configuration settings in Xerox CentreWare Internet ® ® Services on the Properties tab. 6. Configure authentication. For details, refer to Setting Access Rights.
  • Page 9: More Information

    Online Support Assistant, and driver downloads. Information about menus or error messages Press the control panel Help (?) button. Information Pages Print from the control panel, or from Xerox ® CentreWare Internet Services, click ® Status→Information Pages.
  • Page 11: Initial Setup

    Initial Setup This chapter contains: • Physically Connecting the Printer....................12 • Assigning a Network Address ..................... 13 • Accessing Administration and Configuration Settings..............14 • Initial Setup in Xerox ® CentreWare ® Internet Services ............... 16 • Changing the System Administrator Password................18 Xerox ®...
  • Page 12: Physically Connecting The Printer

    2. If your printer has fax installed, connect the printer to a correctly configured telephone line. 3. Connect the power cord to the printer, then plug the power cord into an electrical outlet. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 13: Assigning A Network Address

    Assigning a Network Address The printer acquires a network address automatically from a DHCP server by default. To assign a static IP address, refer to Configuring the Network Address Manually at the Printer Control Panel. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 14: Accessing Administration And Configuration Settings

    ® CentreWare ® Internet Services, or at the control panel. Most printer models have a default configuration that restricts access to some settings. Access is restricted for settings on the Properties tab in Xerox ® CentreWare ® Internet Services, and settings on the Machine Status menu on the control panel touch screen.
  • Page 15 • High 2: Select this option for altitudes from 3000–4000 m (9842–13123 ft). • High 3: Select this option for altitudes from 2000–3000 m (6561–9842 ft). • High 4: Select this option for altitudes from 1000–2000 m (3280–6561 ft). 4. Touch OK. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 16: Initial Setup In Xerox ® Centreware ® Internet Services

    2. For Machine Name, type a name for the printer. 3. For Location, type the location of the printer. 4. For Xerox Asset Tag Number and Customer Asset Tag Number, type unique identifiers as needed. 5. Click Apply. P P r r i i n n t t i i n n g g t t h h e e C C o o n n f f i i g g u u r r a a t t i i o o n n R R e e p p o o r r t t The Configuration Report lists all current settings of the printer.
  • Page 17: Using The Configuration Page

    To rearrange the services on the control panel touch screen, select a service, then click the needed arrow button. You can choose the Move Top, Move Up, Move Down, or Move Bottom arrow buttons. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 18: Changing The System Administrator Password

    Initial Setup Changing the System Administrator Password Xerox recommends that you change the default system administrator password after you configure the printer. Be sure to store the password in a secure location. The default password is 1111. 1. In Xerox ®...
  • Page 19: Network Connectivity

    • HTTP ............................32 • Google Cloud Print ........................33 • Proxy Server ..........................35 • WSD ............................36 • Configuring SNTP ........................37 • Mopria............................38 • Wireless Network Connection ..................... 39 Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 20: Tcp/Ip

    4. Touch TCP/IP Enablement. 5. For IPv4 or IPv6, touch Enable, then touch OK. Note: By default, TCP/IP is enabled. If you disable TCP/IP, enable it at the printer control panel before you access Xerox CentreWare Internet Services. ® ®...
  • Page 21: Configuring Ip Settings In Xerox ® Centreware ® Internet Services

    I I n n t t e e r r n n e e t t S S e e r r v v i i c c e e s s If your printer has a valid network address, you can configure TCP/IP settings in Xerox ®...
  • Page 22 • Enter a valid IPv6 Domain Name. • For Primary DNSv6 Server Address, enter an IP address. • For Secondary DNSv6 Server Address, enter an IP address. • To enable Dynamic DNSv6 Registration, select Enable. 7. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 23: Slp

    5. Under Multicast Radius, type a value from 0 through 255. 6. For Maximum Transmission Unit (MTU), type a value from 484 through 32768. 7. For Registration Lifetime, type a value in hours. 8. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 24: Snmp

    Network Connectivity SNMP Simple Network Management Protocol (SNMP) is a set of network protocols designed to allow you to manage and monitor devices on your network. You can use the SNMP configuration pages in Xerox CentreWare Internet Services to: ®...
  • Page 25: Configuring Snmpv3

    The passphrase used to encrypt the data must match the passphrase on the Server. Note: Ensure that the passwords are at least eight characters in length. You can include any characters except control characters. 9. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 26: Wins

    4. For Primary Server IP Address, type the IP address for your primary server. 5. For Secondary Server IP Address, enter the IP Address as needed. Note: If DHCP is configured, WINS IP addresses are overridden. 6. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 27: Configuring Lpr/Lpd

    ® CentreWare ® Internet Services, click Properties→Connectivity→Protocols. 2. Click LPR/LPD. 3. For Protocol, select Enable. 4. Type an LPR/LPD Port Number or use the default port number of 515. 5. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 28: Raw Tcp/Ip Printing

    1. At the printer control panel, press the Machine Status button. 2. Touch Network Settings→Advanced Settings. 3. Touch Raw TCP/IP-Printing. 4. Touch Enable. 5. Ensure that Port Number is set to 9100. 6. Touch OK. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 29: Configuring Ipp

    CentreWare ® Internet Services, click Properties→Connectivity→Protocols. 2. Click IPP. 3. For Protocol, select Enable. 4. Enter additional information as needed. 5. For Secure IPP Connection with SSL/TLS, select Enable. 6. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 30: Ldap Server

    • Authenticated User: The printer uses the user name and password of the authenticated user to access the server. c. To look up the user DN, for Lookup User's DN, select Enable. 7. To configure LDAP Bind, perform the following steps. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 31: System Administrator Guide

    11. To append an email domain to login credentials, perform the following steps. a. For Append an email domain to the login credentials, select Enable. b. Type the domain name for your server. 12. Click Save. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 32: Http

    6. For HTTP Security Mode, select a security option. Note: To allow connections to the Xerox device using HTTPS only, select Require HTTPS. 7. To enable one or more TLS versions, for TLSv 1.0, TLSv 1.1, or TLSv 1.2, select Enable.
  • Page 33: Google Cloud Print

    Note: Cloud Job Conversion uses both Google Cloud Printing and Local Printing. Currently, only specialized third-party apps require conversion. Xerox recommends that you leave Cloud Job Conversion disabled unless you use an app that requires it. • To allow Printer Working Group (PWG) printing, for Enable PWG, select Enable.
  • Page 34: System Administrator Guide

    Network Connectivity 9. To update the Registration Status displayed in your Web browser, refresh the Xerox ® CentreWare ® Internet Services Web page. 10. To access the Google Cloud Print feature, in your Google account, click Manage Your Printer. The default printer name appears in this format: Model name (MAC address).
  • Page 35: Proxy Server

    11. To add a proxy exception list, for Exception List, type the URL. 12. To use the configured default proxy settings script, for Use automatic configuration script, type the URL. 13. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 36: Wsd

    E E n n a a b b l l i i n n g g W W S S D D 1. In Xerox CentreWare Internet Services, click Properties→Connectivity→Protocols. ® ® 2. Click WSD. 3. For WSD Protocol, select Enable. 4. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 37: Configuring Sntp

    Internet Services, click Properties→Connectivity→Protocols. 2. Click SNTP. 3. For Name or IP Address, select an option. 4. Type the appropriately formatted IP address. 5. For Enable SNTP Broadcast, select the check box. 6. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 38: Mopria

    • The name and location of your printer appears in a list of Mopria-enabled printers on connected devices. To configure Mopria: 1. In Xerox ® CentreWare ® Internet Services, click Properties→Connectivity→Protocols. 2. Click Mopria. 3. For Protocol, select Enable. 4. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 39: Wireless Network Connection

    Before starting, you must get the setup and configuration information, such as name and passphrase, from the router. After you collect the network information, you can set up the printer from the control panel or from Xerox ®...
  • Page 40: System Administrator Guide

    6. For Security Key or Passphrase, type the passphrase. 7. For Address Acquisition, select a protocol option. If you select Static, you can change the IP Address, Subnet Mask, and Gateway Mask, as needed. 8. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 41: Configuring Wi-Fi Direct

    6. To set the printer as Group Owner for a Wi-Fi Direct group, similar to a wireless access point, select Activate. 7. Enter a Network Key or use the default value. 8. To hide the Network Key, select the check box. 9. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 43: Security

    • Displaying or Hiding Network Settings ..................54 • System Timeout......................... 55 • USB Port Security ........................56 • Security Certificates ........................57 • Restricting Access to the Device Web Interface ................58 • Verifying the Software ....................... 59 Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 44: Setting Access Rights

    • Network Authentication: This option enables network authentication. To prove their identity, users type their user name and password at the control panel or in Xerox ® CentreWare ®...
  • Page 45: Configuring The Log Out Confirmation Screen

    3. To enable the log out confirmation screen, select Show at Log Out. 4. To show the log out confirmation screen after every job, select Show After Every Job. 5. To disable the log out confirmation screen, select Don't Show. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 46: Setting Print Permissions

    ® Internet Services, click Properties→Login / Permissions. 2. Click Print Permissions. 3. For 2-Sided Printing Policy, select On or Off. 4. For Secure Print Policies, select On or Off. 5. Click Save. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 47: Device User Database

    • Export to File: Select this option to export the Device User Database to a .csv file. Select a location to store the file. To edit or delete a user, for the user, click the appropriate icon. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 48: Secure Http (Tls)

    • Ensure that DNS is enabled and configured. • Ensure that the date and time configured on the printer is correct. The time that is set on the printer is used to set the start time for the Xerox ®...
  • Page 49: Ip Filtering

    3. To enable IP filtering, select IPv4 Filtering Enabled, IPv6 Filtering Enabled, or both. 4. To permit access to the device, type the IP Address and Port or Prefix as needed. 5. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 50: Ip Sec

    For Shared Secret, enter the shared key value. For Verify Shared Secret, reenter the shared key value. 7. To save the new shared key, select Select to save new Shared Secret. 8. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 51: Concealing Or Showing Job Names

    All other job names appear on the control panel. • Conceal All Job Names: This option prevents all job names from appearing on the control panel. 4. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 52: Configuring 802.1X In Xerox ® Centreware ® Internet Services

    E E n n a a b b l l i i n n g g a a n n d d C C o o n n f f i i g g u u r r i i n n g g 8 8 0 0 2 2 . . 1 1 X X a a t t t t h h e e C C o o n n t t r r o o l l P P a a n n e e l l Note: • When the printer is in FIPS 140 mode, EAP-TLS authentication is required. • To configure 802.1X settings for EAP-TLS, use Xerox ® CentreWare ®...
  • Page 53: System Administrator Guide

    7. Using the touch-screen keyboard, type the user name and server that your authentication switch requires. Touch OK. 8. Touch Password, then type the password using the touch-screen keyboard. 9. Touch OK. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 54: Displaying Or Hiding Network Settings

    Internet Services, click Properties→Security. 2. Click Display Network Settings. 3. To show network information, select Show IPv4 Address or Show Host Name. To hide network information, select Hide Network Information. 4. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 55: System Timeout

    Timeout (Mins), and Timeout (Secs), touch the arrows. 4. To instruct the printer to display a warning message before it logs a user out of the touch screen, under Warning Screen, touch Enabled. 5. Touch OK. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 56: Usb Port Security

    2. Click USB Port Security. 3. To enable a port, for the port, select the check box. 4. To disable a port, for the port, clear the check box. 5. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 57: Security Certificates

    I I n n s s t t a a l l l l i i n n g g a a T T r r u u s s t t e e d d C C A A C C e e r r t t i i f f i i c c a a t t e e If the printer uses the Xerox Device Certificate, and a user attempts to access the printer using ®...
  • Page 58: Restricting Access To The Device Web Interface

    2. Click Security Settings. 3. To restrict access to the Web interface, for Lock WebUI, select the check box. To allow access to the Web interface, clear the check box. 4. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 59: Verifying The Software

    You can test the printer software to confirm that it is operating correctly. The test checks software files to confirm that they are not corrupt. If the printer software appears to function improperly, a Xerox representative can ask you to perform this test. 1. In Xerox ®...
  • Page 61: Printing

    • Configuring Secure Print Settings ....................68 • UNIX and Linux Printing......................69 • Print from USB ........................... 72 • Managing Saved Jobs ........................ 73 • Setting the Delete Held Job After Timer ..................74 Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 62: Enabling The Device Startup Page

    The Startup page provides basic printer configuration and network information. 1. In Xerox ® CentreWare ® Internet Services, click Properties→Services. 2. Click Printing→Device Start-Up Page. 3. To enable the Startup page, for Device Start-Up Page, select Enabled. 4. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 63: Managing Banner Page Printing Options

    Managing Banner Page Printing Options You can set the printer to print a banner page with each print job. The banner page contains information identifying the user and job name. You can set this option in the print driver, in Xerox ®...
  • Page 64: Printing An Error Page

    1. In Xerox ® CentreWare ® Internet Services, click Properties→Services. 2. Click Printing→Error Page. 3. To print an error page when a print job fails, for Error Page Settings, select Enable. 4. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 65: Configuring Default Print Settings

    Printing Configuring Default Print Settings 1. In Xerox ® CentreWare ® Internet Services, click Properties→Services. 2. Click Printing→General. 3. Configure as needed. 4. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 66: Enabling Print Spooling Settings

    Enabling Print Spooling Settings 1. In Xerox ® CentreWare ® Internet Services, click Properties→Services. 2. Click Printing→Print Spooling. 3. To enable print spooling, for Print Spooling Settings, select Enabled. 4. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 67: Printing Reports

    Your printer has a printable set of reports. These include configuration and font information, demonstration pages, and more. 1. In Xerox ® CentreWare ® Internet Services, click Properties→Services. 2. Click Printing→Reports. 3. To print a report, next to the report name, click Print. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 68: Configuring Secure Print Settings

    C C o o n n f f i i g g u u r r i i n n g g S S e e c c u u r r e e P P r r i i n n t t 1. In Xerox ® CentreWare ® Internet Services, click Properties→Services. 2. Click Printing→Secure Print. 3. Enter a value for the minimum passcode length. 4. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 69: Unix And Linux Printing

    P P r r i i n n t t e e r r M M a a n n a a g g e e r r ® ® Before you begin: Ensure that you have root or superuser privileges to install Xerox Printer Manager. ®...
  • Page 70: Printing With Xeroxprint

    ® You do not need both drivers. Xerox recommends that you install one of the full-featured custom print drivers for Linux. To locate drivers for your printer, refer to www.xerox.com/office/drivers. If you use CUPS, ensure that CUPS is installed and running on your workstation. The instructions for installing and building CUPS are contained in the CUPS Software Administrators Manual, written and copyrighted by Easy Software Products.
  • Page 71: System Administrator Guide

    PPD for CUPS from the Drivers and Downloads page on the Xerox Support website. 2. Copy the PPD into the CUPS ppd/Xerox folder on your workstation. If you are unsure of the location of the folder, use the Find command to locate the PPD files.
  • Page 72: Print From Usb

    ® Internet Services, click Properties→Services. 2. Click USB. 3. For Enable Print from USB, select Enable. 4. To configure Print From USB Settings, for Defaults, click the Pencil icon. 5. Click Save. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 73: Managing Saved Jobs

    Quantity. 3. Click Print Job. • To delete one or more saved jobs, for each print job that you want to delete, select the check box, then click Delete Job. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 74: Setting The Delete Held Job After Timer

    4. To enable the Delete Held Job After timer, touch Enabled. 5. To select the desired time, press the arrow buttons, or enter a value using the numeric keypad. 6. Touch OK. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 75: Copying

    Copying This chapter contains: • Changing the Default Copy Settings ..................76 • Specifying ID Card Copy Settings....................78 Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 76: Changing The Default Copy Settings

    Changing the Default Copy Settings The printer uses the default copy settings on all copy jobs unless you change them for an individual job. You can modify the default copy settings. Specifying Default Copy Settings in Xerox ® CentreWare Internet Services ®...
  • Page 77: Showing, Locking, And Hiding Copy Features On The Control Panel

    3. To change a preset, touch an existing preset, then touch the left or right arrow buttons. 4. To restore the original values, touch Reset All. 5. After you have changed your presets, touch OK. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 78: Specifying Id Card Copy Settings

    To access this feature at the control panel, log in as a system administrator. 2. Touch Service Settings→ID Card Copy→Feature Order. 3. To change the position of a feature, select the feature, then use the arrows. 4. When finished, touch OK. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 79: Scanning

    • Scanning to an Email Address ....................87 • Email ............................88 • Scan to USB..........................91 • Enabling Remote Scanning using TWAIN ................... 92 • Configuring Scan To Destination ....................93 Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 80: Scanning Setup Overview

    ® CentreWare ® Internet Services. For details, refer to Address Books. • If you are scanning to an email address, configure the email server in Xerox ® CentreWare ® Internet Services. For details, refer to Scanning to an Email Address.
  • Page 81: Configuring Image Settings

    3. In the TIFF Settings area, select a compression option. 4. To use Mixed Raster Content (MRC) Compression for PDF output, in the PDF Settings area, for MRC Compression, select Enable. 5. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 82: Setting Up Scan To Destination

    To update the password for an existing Login Name, for Select to save new password, select the check box. 11. Click Save, or select Add Another Contact After Saving, then click Save & Add Another. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 83: Setting Up Scanning To An Smb Folder

    To update the password for an existing Login Name, for Select to save new password, select the check box. 11. Click Save, or select Add Another Contact After Saving, then click Save & Add Another. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 84: Setting Up Scanning To An Http Server

    To update the password for an existing Login Name, for Select to save new password, select the check box. 11. Click Save, or select Add Another Contact After Saving, then click Save & Add Another. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 85: Setting Up Scanning To An Https Server

    10. For Login Name, to access the shared folder on the computer, type the user name. The printer uses this login name to access the shared folder. This field is required. a. For Password and Retype Password, type and confirm the password. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 86: Setting Up Scanning To An Sftp Server

    To update the password for an existing Login Name, for Select to save new password, select the check box. 11. Click Save, or select Add Another Contact After Saving, then click Save & Add Another. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 87: Scanning To An Email Address

    • Configure SMTP settings. For details, refer to Configuring SMTP Server Settings. • Note the IP address or host name of the server. For instructions on using this feature, refer to the User Guide for your printer model. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 88: Email

    Scanning Email Configure email settings on the Email Setup page in Xerox CentreWare Internet Services. Email ® ® settings apply to all services that use SMTP, including Internet Fax and Scan to Email. A A c c c c e e s s s s i i n n g g t t h h e e E E m m a a i i l l S S e e t t u u p p P P a a g g e e 1.
  • Page 89: Editing Optional Email Settings

    • Always On; Not editable by user: Use this option to restrict users from enabling or disabling Email Encryption at the control panel. • On; Editable by user: Use this option to allow users to enable or disable Email Encryption at the control panel. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 90 To access this feature at the printer control panel, log in as a system administrator. 2. Touch Service Settings→Email→Show / Lock / Hide Features. 3. Touch a feature, then select an option. 4. When finished, touch OK. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 91: Scan To Usb

    To access this feature at the printer control panel, log in as a system administrator. 2. Touch Service Settings→Scan To USB→Show / Lock / Hide Features. 3. Touch a feature, then select an option. 4. When finished, touch OK. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 92: Enabling Remote Scanning Using Twain

    To enable remote scanning using TWAIN: 1. In Xerox ® CentreWare ® Internet Services, click Properties→Services. 2. Click Remote Start (TWAIN). 3. For Start Job via Remote Program, click On. 4. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 93: Configuring Scan To Destination

    2. For Defaults, click the Pencil icon. 3. To modify input or output settings, click Input Settings or Output Settings. 4. For Default, click Edit. 5. Change the settings as needed. For details, refer to the Help in Xerox ® CentreWare ®...
  • Page 94: Changing The Scan To Feature Order On The Control Panel

    To access this feature at the printer control panel, log in as a system administrator. 2. Touch Service Settings→Scan To→Show / Lock / Hide Features. 3. Touch a feature, then select an option. 4. When finished, touch OK. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 95: Faxing

    Faxing This chapter contains: • Fax Overview..........................96 Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 96: Fax Overview

    Note: For details, contact your Xerox representative. C C o o n n f f i i g g u u r r i i n n g g F F a a x x S S e e t t t t i i n n g g s s f f r r o o m m X X e e r r o o x x C C e e n n t t r r e e W W a a r r e e ®...
  • Page 97: Configuring Required Fax Settings At The Control Panel

    4. Touch Fax Wizard Settings. 5. For Fax Country Setting, select your country from the list. 6. Touch the Next arrow. 7. For Line Number, type the fax number using the touch screen keypad. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 98: Fax Security

    6. To select an option for the incoming ring, dial tone, and transmission tones, touch Fax Card Volume, select options as needed, then touch OK. 7. To select the printer tray to use to print faxes, touch Fax Receive Tray. a. For each tray, select On or Off. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 99 9. To include header text on outgoing faxes, perform the following steps: a. Touch Send Header Text, then select On. b. Touch Enter text to include in Send Header. c. In the field provided, type the text, then touch OK. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 100 To access this feature at the control panel, log in as a system administrator. 2. Touch Service Settings→Fax→Feature Order. 3. To change the position of a feature, select the feature. To move the feature, use the arrow buttons. 4. When finished, touch OK. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 101: Fax Polling

    7. To assign a passcode to the mailbox, touch Passcode Protect. Type a 4-digit passcode, then touch the Next arrow. Users are prompted to type the passcode when storing faxes in the mailbox or when printing faxes from the mailbox. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 102: Fax Reports

    S S e e t t t t i i n n g g U U p p F F a a x x R R e e p p o o r r t t s s a a t t t t h h e e C C o o n n t t r r o o l l P P a a n n e e l l 1. At the control panel, press the Machine Status button. 2. Touch Service Settings. 3. Touch Fax. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 103 • To configure broadcast and multiple-poll reports, touch Broadcast and Multi-poll Report. Select the condition for printing broadcast and multiple-poll reports, then touch OK. 6. To exit Fax Report Setup, touch X. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 105: Administrator Tools

    • Smart eSolutions and Billing Information ................. 110 • Cloning ............................ 113 • Address Books.......................... 114 • Font Management Utility......................118 • Customizing Printer Contact Information ................. 119 • Restarting the Printer in Xerox ® CentreWare ® Internet Services..........120 •...
  • Page 106: Monitoring Alerts And Status

    7. For Drum Cartridge Reorder Notification, enter the percentage of life remaining that triggers an alert. 8. To display the status on the control panel, select Drum Cartridge Status. 9. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 107: Date And Time Settings

    Automatically adjust clock for daylight saving changes. 5. Select a date format, then select the Day, Month, and Year. 6. Select a time format, then type the Hours and Minutes. Select AM or PM. 7. Click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 108: Energy Saving Settings

    • Specify how long the printer remains idle before it goes from ready mode to low-power mode. • Specify how long the printer remains idle before automatically going from low-power mode to sleep mode. 4. Touch OK. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 109: Entry Screen Defaults

    Use this page to set the default screens that appear on the touch screen when you press buttons on the printer control panel. 1. In Xerox ® CentreWare ® Internet Services, click Properties→General Setup. 2. Click Entry Screen Defaults. 3. Configure settings as needed, then click Apply. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 110: Smart Esolutions And Billing Information

    Note: Smart eSolutions is not available in all countries. Refer to your Xerox representative for details. B B e e f f o o r r e e Y Y o o u u B B e e g g i i n n •...
  • Page 111 Note: If the % Life Remaining is unknown, no data has been transmitted to Xerox. M M a a i i n n t t e e n n a a n n c c e e A A s s s s i i s s t t a a n n t t Maintenance Assistant provides options for troubleshooting your printer.
  • Page 112: View Usage And Billing Information

    1. In Xerox ® CentreWare ® Internet Services, click Properties→General Setup→Billing & Counters. 2. Click Usage Counters. 3. To update the page, click Refresh. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 113: Cloning

    2. Click Browse or Choose File, navigate to the location of the clone file, then click Open. 3. Click Install. 4. Click OK. Note: When the process is complete, the printer restarts automatically. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 114: Address Books

    Viewing Contacts A contact is a user with an associated email address, fax number, or scan destination. You can add a contact to a group or mark it as a Favorite. To view a contact in Xerox ® CentreWare ®...
  • Page 115 • To view an example of the appropriate format for the .csv file, download a sample file. 1. In Xerox ® CentreWare ® Internet Services, click Address Book. 2. From the Management dropdown list, select Import from File. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 116 Legacy Mode omits favorites, groups, fax, and Scan To Destination contact information. Display Name is changed to Friendly Name, allowing you to import the file directly to an older Xerox ®...
  • Page 117: Network Address Book

    4. Select Export in Legacy Mode as needed. Legacy Mode omits favorites, groups, fax, and Scan To Destination contact information. Display Name is changed to Friendly Name, allowing you to import the file directly to an older Xerox ® printer without mapping address book fields.
  • Page 118: Font Management Utility

    Administrator Tools Font Management Utility The CentreWare Font Management Utility allows you to manage fonts on one or more printers on your network. You can download the Xerox CentreWare Font Management Utility on the Xerox ® website at www.xerox.com/office/B1022_B1025drivers. Use the utility to download soft fonts to your printer, such as your company branded fonts or unicode fonts to support multiple languages.
  • Page 119: Customizing Printer Contact Information

    Administrator Tools Customizing Printer Contact Information The support page in Xerox ® CentreWare ® Internet Services displays contact information for service and supplies as well as contact information for your system administrator. You can customize this information to display your company details for printer users.
  • Page 120: Restarting The Printer In Xerox ® Centreware ® Internet Services

    Administrator Tools Restarting the Printer in Xerox CentreWare ® ® Internet Services 1. In Xerox CentreWare Internet Services, click Status→General. ® ® 2. Click Reboot Machine, then click OK. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 121: Resetting The Printer To Factory Default Settings

    Administrator Tools Resetting the Printer to Factory Default Settings 1. In Xerox CentreWare Internet Services, click Status→General. ® ® 2. To restore the original network default settings, click Network Factory Default. Xerox ® B1025 Multifunction Printer System Administrator Guide...
  • Page 122: Updating The Printer Software

    Administrator Tools Updating the Printer Software You can update your printer when Xerox releases a new version of printer software or firmware. Before you begin: • Determine the current software version of your printer. • Download the latest software update. From the Xerox Support website at www.xerox.com/office/...