Xerox VersaLink C405 Supplementary Manual
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Xerox VersaLink C405 Supplementary Manual

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®
®
Xerox
VersaLink
C405/B405
Multifunction Printer
Security Function Supplementary Guide
Document Version 1.0: March 2018

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June 18, 2025

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Summary of Contents for Xerox VersaLink C405

  • Page 1 ® ® Xerox VersaLink C405/B405 Multifunction Printer Security Function Supplementary Guide Document Version 1.0: March 2018...

  • Page 2: Table Of Contents

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Contents Before Using the Security Features ......................5     Preface ............................................. 5   Security Features ........................................6   Settings for the Secure Operation ................................. 6   Service Representative Restricted Operation ............................8  ...
  • Page 3 Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Set CSRF ..........................................19   Set LDAP Server ........................................19   Set User Role ........................................19   Set S/MIME ......................................... 20   Set Email ..........................................20   Set Direct Fax ........................................21  ...
  • Page 4 Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Problem Solving ............................38     Fault Clearance Procedure ..................................... 38   Fault Codes .......................................... 39   Security @ Xerox ............................ 47     Appendix ..............................48    ...

  • Page 5: Before Using The Security Features

     Xerox VersaLink C405 Multifunction Printer User Guide: Version 2.0 NOTE : The hash values of the PDF files are described in the Security Target disclosed at the Xerox  (https://www.xerox.com/information-security/common-criteria-certified/enus.html) and JISEC (http://www.ipa.go.jp/security/jisec/jisec_e/) website. Please check that the hash values of your manuals are correct.

  • Page 6: Security Features

    ® C405/B405 Multifunction Printer Security Function Supplementary Guide  If you have such inquiries as the following, please contact us (www.xerox.com/support): - Inquiries about the machine's functions - All other inquiries.  You can check whether your model has the security functions by checking whether icons for the functions appear on the control panel or by checking Configuration Report.
  • Page 7 Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Below is the list of setting items and their values that need to be set. disabled. My Folder Dropbox GoogleDrive OneDrive Scan to Desktop App Gallery Authentication Local or Network...

  • Page 8: Service Representative Restricted Operation

    Specifies whether the Service Representative has full access to the security features of the machine, including the ability to change System Administrator settings. For the VersaLink C405/B405, select On and then set Maintenance Password to restrict the Service Representative from entering the System Administration mode.

  • Page 9: For Optimized Performance Of The Security Features

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide For Optimized Performance of the Security Features The management organization needs to follow the instructions below:  Assign appropriate personnel as machine and system administrators, provide training, and ensure proper oversight.

  • Page 10: Confirm The Machine Rom Version And The System Clock

    Select Device on the control panel. Select About. Select Information Pages. Select Configuration Report. Identify the firmware versions of the components of the machine. If the machine contains HDD option for VersaLink C405, Configuration Report shows “Hard Disk Total Size” in “Device Configuration” section.

  • Page 11: Check The System Clock

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide If the machine contains SSD option for VersaLink B405, Configuration Report shows “SSD Total Size” in “Device Configuration” section. Check the System Clock Select General On the Device screen.

  • Page 12: Initial Settings Procedures Using Embedded Web Server

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Initial Settings Procedures Using Embedded Web Server This section describes the initial settings related to security features, and how to set them on the Embedded Web Server . Preparations for Settings on the Embedded Web Server Prepare a computer supporting the TCP/IP protocol to use the Embedded Web Server .

  • Page 13: Set Dropbox

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Select Apps . Select My Folder . Select Hide . Set DropBox For the secure operation of the machine, follow the procedure below to delete DropBox application. Select Apps .

  • Page 14: Set App Gallery

    Set App Gallery For the secure operation of the machine, follow the procedure below to delete App Gallery application. Select Apps . Select Xerox App Gallery . Select Delete App . Select Delete . Set Authentication Follow the procedure below to configure the authentication settings.

  • Page 15: Set Access Control

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide 20. Select Change. The machine automatically restarts. Set Access Control Follow the procedure below to configure the access control settings. Select Permissions . Select Edit for Guest Access. Select Device User Role .

  • Page 16: Set Maximum Login Attempts

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide 37. Select Close . 38. Select Custom Permissions for Device Website Permissions. 39. Select Setup . 40. Select Jobs . 41. Select Hide for Delete Jobs. 42. Select Close .

  • Page 17: Import Machine Certificates

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Select SSL/TLS Settings . Enable HTTP - SSL/TLS Communication . Enable LDAP - SSL/TLS Communication . Select OK . Select Restart Now if prompted. NOTE :  For secure operation, you should enable Verify Remote Server Certificate, and import the CA certificate according to the same procedure as "Import Machine Certificates".

  • Page 18: Set Bonjour

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Set Bonjour For the secure operation of the machine, follow the procedure below to set Bonjour to Disabled . Select Connectivity . Select Bonjour . Disable Port . Select OK .

  • Page 19: Set Wsd Scan

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Select Restart Now if prompted. Set WSD Scan For the secure operation of the machine, follow the procedure below to set WSD Scan to Disabled . Select Connectivity .

  • Page 20: Set S/Mime

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide 11. Select the search mark. 12. Select a searched group. 13. Select Next . 14. Select System Administrator . 15. Select Next . 16. Select + . 17. Enter a general user group.

  • Page 21: Set Direct Fax

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Set Direct Fax For the secure operation of the machine, follow the procedure below to set Direct Fax to Disabled. Select Apps . Select Fax . Select Direct Fax .

  • Page 22: Set Auto Clear

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Set Auto Clear Follow the procedure below to configure the Auto Clear settings. Select System . Select Timeouts . Enter a time for Reset Device Control Panel. Enter a time for Reset Device Website.

  • Page 23: Set Ipsec

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Set IPSec Before setting Digital Signature for IKE Authentication Method , you need to import an IPSec certificate according to the same procedure as "Import Machine Certificates". Select Connectivity .

  • Page 24: Initial Settings Procedures Using Control Panel

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Initial Settings Procedures Using Control Panel This section describes the initial settings related to security features, and how to set them on the machine's control panel. Login as System Administrator Before configuring settings, a user must be authenticated with an administrator’s ID and a...

  • Page 25: Regular Review By Audit Log

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Regular Review by Audit Log This section describes the importing method of the Audit Log feature using the System Administrator client via Embedded Web Server. The Audit Log is regularly reviewed by the Security Administrator, often with the aid of third party analyzing tools.
  • Page 26 Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide e.g.: The following audit log is recorded, when someone tried to login under ID (User1), and the login failed due to an invalid password. Item Description Log ID Date...

  • Page 27: Self Testing

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Self Testing This section describes the Power on Self Test function. The machine can execute a Self Test function to verify the integrity of executable code and setting data.

  • Page 28: Authentication For The Secure Operation

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Authentication for the secure operation The machine has a unique Authentication feature that restricts the authority to use functions. This section contains information for System Administrators and general users on the features used to change the settings and on the setting procedures.

  • Page 29: Login Method

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide The following shows the types of roles. System Administrator System Administrator is assigned to the system administrator account by default. The System Administrator role cannot be customized. Basic User Basic User is automatically assigned to a user with no device user role assigned, and Basic Printing User is automatically assigned to a user with no printing user role assigned.
  • Page 30 Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Copy Only Users can use Copy Apps only. No access to Scanning Apps, Printing Apps, status or set up functions. Access All Users can access all functions. Custom Permissions Users can choose the services to be customized.

  • Page 31: Authentication For Secure Fax Receive

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Authentication for Secure Fax Receive The following explains the restricted operations on Secure Fax Receive when the Authentication feature is enabled. NOTE :  Authenticated Users who are given the System Administrator privileges can access to Secure Fax Receive jobs according to the settings described previously.

  • Page 32: Operation Using Control Panel

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Operation Using Control Panel This section describes the operation using control panel to use security features for System Administrators and authenticated users. User Authentication This section describes the operation of user authentication.

  • Page 33: Print From Secure Fax Receive Folder

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Deleting the receiving fax jobs, the spooling print jobs Press the <home> button. Select Jobs. Select the job to be deleted. Select Delete. NOTE : Only System Administrators are allowed this operation.

  • Page 34: Operation Using Embedded Web Server

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Operation Using Embedded Web Server This section describes the operation using Embedded Web Server to use security features for System Administrators and authenticated users. The Embedded Web Server program uses the embedded Web User Interface which enables communication between a networked computer and the machine via HTTP.

  • Page 35: User Authentication

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide NOTE : When the Authentication feature is enabled, you are required to enter your user ID and your password. You need to enter your user ID and your password to access Embedded Web Server to configure and use the security functions of the machine.

  • Page 36: Change User Password By Authenticated Users

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Password Allows you to enter a password using Web Browser. You can enter up to 64 alphanumeric characters. E-mail Address Allows you to enter the e-mail address. The specified address that is displayed on the Email “From”...
  • Page 37 Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Select Delete . NOTE : Only System Administrators are allowed this operation.

  • Page 38: Problem Solving

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Problem Solving This section describes solutions to problems that you may come across while using the machine and Embedded Web Server . The machine has certain built-in diagnostic capabilities to help you identify problems and faults, and displays error messages on the control panel and web browser, whenever problems or conflicts occur.

  • Page 39: Fault Codes

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Fault Codes This section explains error codes. If a printing job ends abnormally due to an error, or a malfunction occurs in the machine, an error message code (***-***) is displayed.
  • Page 40 Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide 016-454 Cause Unable to retrieve the IP address from DNS. Remedy Confirm the DNS configuration and IP address retrieve setting. 016-503 Cause Unable to resolve the SMTP server name when sending e-mail.
  • Page 41 Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide 016-534 Cause Kerberos server authentication protocol error Remedy The domain set on the machine does not exist on the Kerberos server, or the Kerberos server address set on the machine is invalid for connection.
  • Page 42 Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide 016-582 Cause The machine failed to transfer data using FTP of the Scan to PC feature because file creation was not successful on the FTP server after connection. Remedy Take one of the following actions: Check if the specified file name can be used in the save location.
  • Page 43 Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide 016-593 Cause The machine failed to transfer data using FTP of the Scan to PC feature because an internal error occurred after connection to the FTP server. Remedy Try again. If the error persists, contact our Customer Support Center.
  • Page 44 Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide 016-781 Cause Unable to connect to the SMTP server. Unable to establish a connection between the machine and the server. Although the connection between the machine and the server has been established, ASCII characters are not used for the host name specified on the machine.
  • Page 45 Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide 018-547 Cause The machine failed to transfer data using SMB of the Scan to PC service because the number of users logging into the SMB server exceeded the limit when logging in to the SMB server.
  • Page 46 Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide 027-707 Cause The S/MIME certificate associated with the machine’s email address has expired. Remedy Ask the sender to issue a new S/MIME certificate and import the certificate to the machine.

  • Page 47: Security @ Xerox

    Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Security @ Xerox ® For the latest information on security and operation concerning your device, see the Xerox Security Information website located at http://www.xerox.com/information-security/.

  • Page 48: Appendix

    Apps > Print and Scan for OneDrive Set Scan to Desktop - Apps > Scan to Desktop Set USB Apps > USB Set App Gallery Apps > Xerox App Gallery Set Authentication Permissions > Login/Logout Settings Simple Set Access Control Permissions > Guest Access > Device （...
  • Page 49 Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide Set LDAP Server Device > Connectivity > Protocols > LDAP Connectivity> LDAP Set User Role Permissions > Roles > Setup LDAP Permissions Groups Set S/MIME Connectivity > Protocols Set Email Apps >...
  • Page 50 Xerox ® VersaLink ® C405/B405 Multifunction Printer Security Function Supplementary Guide List of Product Codes Model Product Code Xerox VersaLink C405 TL500481, TL500482, TL500483, TL500484, TL500485, TL500486, TL500487 Xerox VersaLink B405 TL300981, TL300982, TL300983, TL300985, TL300986, TL300988...

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