Preventing Information Leaks; Specifying Access Permission For Stored Files - Ricoh 4800WD Operating Instructions Manual

2. Preventing Information Leaks

Specifying Access Permission for Stored
Files
You can specify who is allowed to access stored scan files and files stored in the
Document Server.
You can prevent activities such as the sending of stored files by unauthorized users.
❖ ❖ ❖ ❖ Access Permission
To limit the use of stored files, you can specify four types of access permission.
Read-only
Edit
Edit / Delete
Full Control
Note
❒ Files can be stored by any user who is allowed to use the Document Server
or scanner function.
❒ Using Web Image Monitor, you can check the content of stored files. For
details, see the Web Image Monitor Help.
❒ The default access permission for the file creator (owner) is "Read-only".
❖ ❖ ❖ ❖ Password for Stored Files
Passwords for stored files can be specified by the file creator (owner) or file
administrator.
You can obtain greater protection against the unauthorized use of files.
In addition to checking the content of and in-
formation about stored files, you can also
send the files.
You can change the print settings for stored
files. This includes permission to view files.
You can delete stored files.
This includes permission to view and edit
files.
You can specify the user and access permis-
sion.This includes permission to view, edit,
and edit / delete files.
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