Ricoh Printer User Manual
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Ricoh Printer User Manual

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  • Page 1 User's Manual...

  • Page 2: Safety Information

    Safety Information When using this equipment, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: WARNING: Indicates potentially hazardous situations, which if instructions are not followed, could result in death or serious injury.

  • Page 3: Copyrights And Trademarks

    Precautions Do not install the equipment near heating or air conditioning units. Do not install the equipment in a humid or dusty place. Use only the AC adapters (HEG42-240200-7L by Hitron) included with the machine. Using other AC adapters may damage the machine and void the warranty. Place the equipment securely on an even, flat surface.
  • Page 4 FCC Radio Frequency Interference Statement This product has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

  • Page 5: Table Of Contents

    Table of Contents Getting Started ............1 Introduction....................1 Features....................... 1 External View....................3 The Front View..................3 The Connection Ports ................4 The Control Panel................5 Preinstallation Information................7 Internet Communication Features ............. 10 Scan to E-mail................... 10 Scan to Folder ................... 11 Installing Your Machine..........
  • Page 6 Operation..............66 Loading Paper ....................67 Notice on Using the ADF ..............67 Placing Document(s) in the ADF ............68 Placing Document(s) on the Glass............ 69 Making Copies ....................70 Basic Operation ................70 Advanced Operation ................. 71 Sending Your Document to E-mails ............74 Basic Operation ................
  • Page 7 Appendix ..............130 Managing the Address Book ..............130 Adding an E-mail Address ............... 130 Modifying an E-mail Address............133 Deleting an E-mail Address ............. 135 Adding A New Group ............... 137 Modifying a Group................140 Deleting Groups ................142 Managing Fax Phone Book ...............

  • Page 8: Getting Started

    1 Getting Started Introduction Thank you for purchasing the product, a 4-in-1 MFP. The product offers an unprecedented document delivery technology, transmitting paper documents electronically over the internet. With the product, you can instantly scan paper-based document and deliver the electronic image to various destinations including e-mail addresses, printer, fax machine, ftp servers, web site, or someone else’s computer on the network.
  • Page 9 Sending Multi-Page Document: With the Auto Document Feeder, the product allows a stack of 50-page document(s) to be continuously scanned at one time in reliable quality to increase your efficiency. Managing the Product Remotely: The product provides a convenient way to manage your e-mail address book, filing destinations (folders), and telephone book remotely.

  • Page 10: External View

    External View The Front View 1. Input Paper Tray and Paper Support 5. Control Panel 2. Paper Stopper 6. LCD-display 3. Document Cover 7. ADF Unit 4. Handle...

  • Page 11: The Connection Ports

    The Connection Ports 1. Line Jack: To connect the product to a “RJ-11” telephone jack provided by the telephone company with a telephone line. Note: If you wish to use the product as a regular fax machine, you must plug one end of the telephone line to the “Line”...

  • Page 12: The Control Panel

    The Control Panel Part C Part D Part B Part A Part A: LCD Display Used to display current operation. Part B: Function Keys: Used to select a working mode. Function Keys: Press to make copy. Press to send your scanned document to e-mail.
  • Page 13 Part C: The Numeric Keypad: Used to enter copy quantity, or the fax number. Part D: Start & Other Keys: Used to select special requirements or the start key to start sending or copying your document(s). Select to access the user tools to set up the system. Select to clear current settings and return to the default settings.

  • Page 14: Preinstallation Information

    Preinstallation Information The product has to be setup properly on your network to perform e-mail and filing functions. Before using the product, please setup the product properly on your network for e-mail and filing function. The following network parameters have to be set.
  • Page 15 Explanation of contents: 1. *DHCP Enable: Choose Yes to obtain IP/subnet/gateway addresses automatically from DHCP server. 2. *IP Address: The Internet Protocol (IP) address assigned to your machine by your network administrator or by DHCP server. 3. Subnet Mask: The net mask address assigned by your network administrator or by DHCP server.
  • Page 16 Note: 1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can automatically be given a unique IP address each time it connects to a network--making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information.

  • Page 17: Internet Communication Features

    Internet Communication Features Scan to E-mail The product allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF, JPEG, TIFF, or MTIF (Multi-page TIFF) file format and then transmitted to remote recipients simultaneously as an e-mail attachment.

  • Page 18: Scan To Folder

    Scan to Folder Through the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), HTTPS (a secure way of using HTTP), or CIFS (Common Internet File System), the product allows you to save scanned document directly to a designated server or a personal computer on the network in a standard PDF, JPEG, JPEG_EXIF, TIFF, or MTIFF file format.

  • Page 19: Installing Your Machine

    2 Installing Your Machine This chapter is specifically targeted to the persons who are responsible for the administration of the product. It is recommended that the administrator read this chapter before installing the machine. Minimum Configuration Requirements To make the best use of the product, the following configuration is required: To send e-mails from the product: •...

  • Page 20: Unlocking The Scan Unit

    Unlocking the Scan Unit The scan unit is locked during transport to protect the scanning mechanism from being damaged. Be sure to unlock the scan unit before using the machine. 2). Move the lock switch to the 1). Locate the lock switch “unlocked position”.

  • Page 21: Installing The Input Paper Tray

    Installing the Input Paper Tray Attach the Paper Support to the Input Paper Tray. Input Paper Tray Paper Support Then, attach the Input Paper Tray to the machine.

  • Page 22: Installing The Paper Stopper

    Installing the Paper Stopper Attach the Paper Stopper to the slot of the document cover as illustrated below. - If you are using A4 or letter size paper, pull the lever up to avoid document falling from the MFP to the floor. - If you are using legal size paper, press down the lever.

  • Page 23: Connecting The Cables

    Connecting the Cables Connecting the ADF Cable Connect the ADF (Auto Document Feeder) cable (attached to the document cover) to the ADF port at the back of the product. ADF Port Connecting the Ethernet Cable Connect one end of your Ethernet LAN cable to an available port of your Ethernet Hub Connect the other end to the LAN port at the back of the product.

  • Page 24: Connecting The Telephone Line

    Connecting the Telephone Line Plug one end of the telephone line to the LINE jack at the left end of the rear panel. Line Jack Plug the other end of telephone line to the “RJ-11” telephone jack provided by the telephone company. Connecting the Power and Turning on the Machine Press the power switch to the “0”...

  • Page 25: Installing The Printer Driver

    Installing the Printer Driver Before beginning this chapter, be sure to set up the machine by following the procedures shown in the Quick Installation Guide. Before Installing the Printer Driver Selecting the Panel Display Language The default language setting for the printer display panel is English. Omit the following procedure if you want to use English on the panel display.

  • Page 26: Printing The Test Page

    Printing the Test Page You can confirm that the printer works properly by printing a test page (configuration page). However, you cannot check the connection between the printer and your computer by printing the test page. Press the Menu key. Press the ▼...

  • Page 27: Installing The Printer Driver Using Network

    Installing the Printer Driver Using Network Insert the provided CD-ROM into the CD-ROM drive. If Auto Run starts, click Cancel, and then Exit. Open the Printers and Faxes window or Printers window. Click Add a printer. This will start the Add Printer Wizard, and then click Next. Click Local printer attached to this computer or Local printer, clear the Automatically detect and install my Plug and Play printer check box, and then click Next.
  • Page 28 Click Next to run the Add Standard TCP/IP Printer Port Wizard. Enter the scanner's IP address, and then click Next. For setting the scanner's IP address, see "Specifying the Product’s Network Settings". Click Have Disk..
  • Page 29 Click Browse..., and then specify a location for the printer driver. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: RPCS printer driver D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1 D:\DRIVERS\RPCS\WIN9X_ME\(Language)\DISK1 PCL5E printer driver D:\DRIVERS\PCL5E\WIN2K_XP\(Language)\DISK1 D:\DRIVERS\PCL5E\WIN9X_ME\(Language)\DISK1 PCL6 printer driver D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1 D:\DRIVERS\PCL6\WIN9X_ME\(Language)\DISK1...
  • Page 30 Click OK. Follow the on-screen instructions to complete the driver installation. Note: When you use the printer under Windows Vista, you have to download the printer driver from the following supplier’s web site. Select this printer and the operating system you are using, and then download it.

  • Page 31: Configuring The Machine

    Configuring the Machine The following settings or destinations must be defined by the system administrator before the product is used to distribute the scanned document on the network. Network and E-mail parameters: Defines the parameters for TCP/IP, SMTP, and POP3 protocols to send your scanned document to e-mail addresses. Filing Destinations: Defines the protocols and destinations to send your scanned document to FTP servers, web, or any personal computers on the network.

  • Page 32: Specifying The Product's Network Settings

    Specifying the Product’s Network Settings Turn on the machine. After warming up for a few seconds, the default working mode is prompted on the touch panel. For example, the following Copy mode. Press the User Tools button on the control panel. This prompts the following User Tools screen.
  • Page 33 Touch Network Settings to prompt the following Network Settings screen. Since the default TCP/IP information is incorrect, please enter your own network information via the soft keyboard. Touch anywhere on the IP Address/Subnet Mask/Gateway IP/DNS Server field to bring up the soft keyboard and then enter the relevant value.

  • Page 34: Specifying More Administrator Settings By The Product's Web Page

    Specifying More Administrator Settings by the Product’s Web Page 1. Specify the network settings on the control panel via the soft keyboard. (Please refer to the preceding section, Specifying the Product’s Network Settings. 2. The product is designed with an embedded web page to allow the system administrator to remotely manage the product.
  • Page 35 Note: The “Management” item and the “Administrative Settings” menu are blocked by password. Click Login to enter the detailed settings since the machine is shipped with no specific password. You can create a password later and write it in your notes in case you may forget it. For effective management, it is recommended to create administrator’s login password later.

  • Page 36: Specifying More Administrator Settings By The Network Management Tool

    Specifying More Administrator Settings by the Network Management Tool Place the Scanner Driver CD-ROM into your CD-ROM drive. In a second, the installation graphic appears. Choose Network Management Tool and follow the on-screen instruction to complete the installation. Start Network Management Tool by choosing Start>All Programs>Network Management Tool>Network Management Tool.
  • Page 37 In a second, the MFPs on the network will be displayed in the main screen as follows. Double click the device’s icon or you may try either of the following ways to prompt the product’s embedded web page to specify your desired settings. -Select the device’s icon and choose the Menu Settings tool in the toolbar.
  • Page 38 Summary of the User Tools Information: Used to displays the product’s basic information. Item Description Model Displays the product’s model name. Manufacturer Displays the manufacturer name. MAC Address Displays the scan unit’s MAC address. Serial Number Displays the product’s serial number. System Firmware Displays the system’s firmware version.
  • Page 39 General: Used to specify the product’s general information. Item Description Machine Name Sets product’s machine name. (The name that you wish to show in recipient’s e-mail.) Country Code Select the country which you are located. This setting is required to perform the facsimile function. Time Zone Sets local time zone based on Greenwich Mean Time (GMT).
  • Page 40 Mail Server: Used to specify the product’s mail server information. Item Description Device E-mail Address Account Device E-mail Enter the email address of the device. This is also Address the default “From” address when you are sending email from the device. OutBox Server Enter the SMTP IP or SMTP URL address.
  • Page 41 Base DN Enter your base DN. Base DN (distinguished name) identifies the starting point of a search. A dn indicates what record to view in an LDAP tree. The top level of the LDAP directory tree is the base, referred to as the "base DN".
  • Page 42 Copier Default: Used to specify the product’s default copy settings. Note when system auto reset time is over or the device is turned on and off again, the copy settings will be reset to these values. Item Description Basic Image Density Adjust the image density in seven steps using the control panel.
  • Page 43 Advanced Copy Choose your copies to be placed in “*Sort” (e.g. pages Collate 1,2,3/1,2,3/1,2,3) or “Stack” (e.g. pages 1,1,1/2,2,2/3,3,3) orders. Duplex Choose one of the three types for your duplex printing. Choice: *OFF, Short Edge, Long Edge (Check if your printer includes a duplex option.) Short Edge means the short edge of the paper will be printed first.
  • Page 44 E-Mail Default: Used to specify the default settings set by the administrator when sending an e-mail from the product. The default settings mean the e-mail settings will be reset to these values when the system auto reset time is over or when the product turn off and on again.
  • Page 45 Black/White Multi-Level (Gray): Choose “ON” if you wish to make gray copies or OFF to make a B&W (single-bit) copy. Choice: 1. Multi-Level (Gray): ON, *OFF 2. File format: *PDF, MTIFF(Multi-page TIFF), TIFF 3. Compression Level: *Low, Medium, High (If you choose ON from Multi-Level (Gray), the file formats include PDF, JPEG, TIF, MTIF, and JPEG_EXIF.
  • Page 46 Folder Template: Used to specify the parameters for a Folder Template. The Folder Template contains similar information as the new folder screens. The Folder Template will display on the folder screen when users want to add a new folder to save the time to retype these data again.
  • Page 47 Default Scan Options Item Description Document Choose your default document size. Size Choice: *A4/Letter/A5/B5/Legal. Resolution Choose your default resolution for the scanned document. The higher the resolution, the greater details for the scanned image yet it requires more disk space. Choice: 75, 100, 150, *200, 300, 400, 600 dpi.
  • Page 48 Explanation of file format: PDF(Portable Document Format) is a very popular file format used by Adobe. You can view PDF files using Adobe Acrobat or Adobe Reader. TIFF/MTIFF TIFF (The Tagged-Image File Format) is a flexible bitmap image format supported by virtually all paint, image-editing, and page-layout applications.
  • Page 49 Fax Default: Used to specify the fax default settings. Item Description Quality Set default quality type. Choice: Standard, *Fine, Extra Fine, Photo Standard (200 x 100 dpi): Suitable for most typed originals. Fine (200 x 200 dpi): Good for small print. Extra Fine (200 x 400 dpi): Good for small print or artwork and transmits slower than Fine resolution.
  • Page 50 Fax Settings: Used to specify more fax Settings. Settings Item Description ID Number Enter the ID number of the product. Up to 32 characters can be entered. Normally, you can enter your company name or the fax number of your company in this field. Touch anywhere on the “ID number”...
  • Page 51 Options Item Description Add Phone # Choose ON then the new fax number will be automatically included in the Phone Book after finishing sending the fax. Choice: ON, *OFF Transmission Choose if you wish to print the fax transmission report. This Report report lists the time and date of transmission and whether the transmission was successful (OK).
  • Page 52 Report Print Choose to print the following reports. Activity Report: Choose to print a report showing the latest record of up to 50 communications between the sending and receiving fax machines. (The default setting is to print a record of every 50 communications between sending and receiving fax machines.) The report may contain the information and result which is useful to troubleshoot a particular problem.
  • Page 53 Phone Book: Used to create and edit the fax phone book which includes 200 individual phone numbers and 20 groups. Single Dial Item Description Program Enter a new name and phone number. Up to 200 phone numbers can be entered. Change Change a current phone number.
  • Page 54 Management: Used to specify administration’s authentication and other management settings such as energy saver (timer), display language, the default operation mode and so on. Administrator Profile Description Item Enter the login name to access the User Tools. Login Name Up to 32 characters or digits are allowed and is case-sensitive. Enter the password to access the User Tools.
  • Page 55 Account Management: Used to set user’s privileges including using the copy, e-mail, folder, or facsimile function of the product by assigning an account authentication method. Important! For effective management, the product allows the administrator to specify users’ privileges only through the product’s embedded web page. Simply type the product’s IP address in the URL field of your browser and choose Account Management to set users’...

  • Page 56: Specifying A Folder Template

    Specifying A Folder Template Before you begin to send your scanned document to your destination server, there are a few things you need to be aware of. The following will introduce you several server systems used with the product. Settings the Servers to Store Your Image FTP Stands for “File Transfer Protocol.”...
  • Page 57 Therefore, please make sure the mode that your Web Server allows before using HTTP for files saving. If anonymous access mode is not allowed, you must have legal HTTP account and password. Since the product will check whether the directory for file saving really exists before proceeding file saving and then writing the file after scanning to the specified directory, you have to set the directory for files saving as “browse”...
  • Page 58 In the Xcabinet dialog box, select “Directory security” tab, and click “Edit” for “Anonymous Access and Authentication Control”. Please make sure “ Anonymous Access” is selected in “Authentication Methods” dialog box. 3. Click on “Edit” to Open “Account for anonymous access”. Please make sure that the account, stored in your computer system, in the “username”...
  • Page 59 The settings for IIS privilege is as below: 1. Like the setting in anonymous access, start “Internet service manager” and select “Default Web site”, and right click C:\Inetpub\wwwroot\Xcabinet, and select “Properties”. 2. Select “Directory” tab in the Properties page. Please ensure the privileges for “Read”, “Write”...
  • Page 60 Note: 1. Please note that HTTP cannot add server sub-directory from the product. 2. When using Apache as HTTP server, you need to have a HTTP/1.1 put add-in module since the product uses chunked Transfer-encoding. In addition, the Apache will have to be set to accept HTTP PUT command in order to accept the product for files saving.
  • Page 61 3. In the Default Web Site Properties dialog, click the Directory Security tab and then click the Edit button from the Secure communication field. The Secure Communication dialog appears. 4. Check if “Require secure channel (SSL)” and “Ignore client certificates” have been selected. You may simply type “netstat”...
  • Page 62 CIFS CIFS (Windows Network Share) is a file saving protocol generally used for “recourse sharing” of network in Microsoft Windows systems. Please set up the “shared directory” per the network settings for sharing in MS Windows. Generally, on the shared directory Properties dialog box under the Windows XP, select “Sharing” tab, and select “Share this folder”.

  • Page 63: Specifying A Folder Template By The Product's Embedded Web

    Specifying a Folder Template by the Product’s Embedded Web Page For management purpose, the product allows the administrator to specify the Folder Template remotely only through the product’s embedded web page. Please note it is not available to specify these settings on the Touch panel. To specify the Folder Template by the product’s web page, 1.
  • Page 64 Enter or select an input parameter respectively, and then finally click Update to save your settings. Refer to the following table for the detail of each setting: Item Description Choose the protocol you desire to store your scanned Protocol image. Choice: *FTP, HTTP, CIFS, HTTPS Specify the filing server address and path.
  • Page 65 Black/White File format for documents to be sent in black and white File Format via filing from the product. Choice: Multi-Level (Gray): ON, *OFF File Format: *PDF, MTIFF(Multi-page TIFF), TIFF Compression Level: *Low, Medium, High (If you choose ON from Multi-Level (Gray), the file formats include PDF, JPEG, TIF, MTIF, and JPEG_EXIF.

  • Page 66: Editing A Folder By The Product's Web Page

    Editing a Folder by the Product’s Web Page You can edit a folder by creating a new folder, modifying a current folder, or deleting a current folder. To add a new folder, Type the IP address of the product in the URL field of your browser and then press Enter to launch the product web page.
  • Page 67 Note: If you have already specified the Folder Template, all the settings of the template will be automatically copied to your new folder settings so that you don’t need to retype the same settings when adding a new folder. The first five folder names that are often used appear on the Folder main screen.
  • Page 68 5. Click Add to temporarily save the latest data and return to the main screen. Your new folder name will be displayed in the main screen. Click Update to permanently save all the latest change or Exit to leave without saving any change.
  • Page 69 Modify your folder content and click Update to temporarily save the latest data, or Cancel to exit and then return to the Folder Manager screen. In the Folder Manager screen, click Update to permanently save all the latest changes on the product, or Exit to leave without saving any latest change.
  • Page 70 To delete a folder, Repeat Step 1 to 2 from the previous section, Adding a New Folder By the Product’s Web Page. Choose the folder you wish to delete in the Folder Manager screen. 3. Click Delete to erase the folder. A warning message appears to confirm your deletion.

  • Page 71: Setting Required Fax Settings

    Setting Required Fax Settings Setting Your Location Your location has to be set first to ensure the fax transcending signals are correct. To set your location, Start Your Browser. Type the IP address of your MFP in the URL field. The MFP’s web page appears. Click General from Menu to prompt the General screen.

  • Page 72: Setting Your Fax Header

    Setting Your Fax Header The fax header consists of date, time, ID number, the receiving fax number and page index which will be shown at the top of all outgoing faxes. To set the fax header, Start your browser. Type the IP address of your MFP. The MFP’s web page appears. Click General from Menu to prompt the General screen.

  • Page 73: Operation

    Operation With an intuitive control panel and a large LCD display, the product is designed to be easy-to-use. After the administrator has completed the configuration of the machine, basically, operating the product takes only a few steps as follows. 1. Place your paper either in the ADF or on the glass. 2.

  • Page 74: Loading Paper

    Loading Paper The product can scan and send document(s) either in the ADF (Automatic Document Feeder) or on the glass. If you need to send multiple pages, please load your papers in the ADF. The ADF can hold up to 50 pages at one time.

  • Page 75: Placing Document(S) In The Adf

    Placing Document(s) in the ADF 1. Make sure your document is free of staples, paper clips and is not tore out. 2. If you have multiple pages, fan your document(s) to avoid occasional paper jam. The ADF holds up to 50 pages at one time. 3.

  • Page 76: Placing Document(S) On The Glass

    Placing Document(s) on the Glass 1. Open the document(s) cover to reveal the glass. 2. Place your document with the text FACE DOWN on the glass and align the document in the upper-left corner. Document Cover Document with Text Face Down 3.

  • Page 77: Making Copies

    Making Copies Basic Operation Important! Before making copies through your printer, please make sure your printer has been properly connected to the product and that the power of the printer has been turned on FIRST. Otherwise, the copy function may not work properly. Using the Default Settings Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass.

  • Page 78: Advanced Operation

    Advanced Operation Using Special Settings Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass. Press the Copy button on the control panel to prompt the Copy main screen. If you need to make more than one copy, enter your desired copy count with the numeric keypad on the control panel.
  • Page 79 Settings Description Basic Item Description Reduce/Enlarge: Select your scaling percentage by touching the Switch button. Choice: *100%, 25%, 50%, 78% (Legal -> Letter), 93% (Fit to Page), 127% (Letter -> Legal), 200%, Variable Variable means selecting your scaling percentage in one percent increment from 25%~400% by the Up-arrow and Down-arrow key.
  • Page 80 Advanced Copy Choose your copies to be placed in “Sort” (e.g. pages Collate 1,2,3/1,2,3/1,2,3) or “*Stack” (e.g. pages 1,1,1/2,2,2/3,3,3) orders. Duplex Choose one of the three types for your duplex printing. Choice: *OFF, Short Edge, Long Edge (Check if your printer includes a duplex option.) Short Edge means the short edge of the paper will be printed first.

  • Page 81: Sending Your Document To E-Mails

    Sending Your Document to E-mails Basic Operation Using the Default Setting Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass. Press the E-mail button on the control panel. The following E-mail main screen appears. The Address Book button The “To”/“CC”/...

  • Page 82: Advanced Operation

    Advanced Operation Using Special Settings Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass. Press the E-mail button on the control panel. The following E-mail main screen appears. The Address Book button The “To”/“CC”/ “BCC”...
  • Page 83 Press the Scan Options tab to prompt the Scan Options screen. Change the file format and compression level of the scanned image if the default settings are not satisfactory. Press the B&W Start button to send your document(s) in black and white, or the Color Start button to send your document(s) in color.
  • Page 84 From Enter the “From” address of your outgoing mails from the product. If an e-mail can not be sent, notification is returned to this address. If the administrator has not set the device’s email account in the Mail Server settings, you can enter the email address here.
  • Page 85 Note: If you make a mistake during the process, press the Stop button on the control panel to cancel the operation. The machine allows you to send the scanned document(s) to multiple e-mail addresses. After finishing entering your first e-mail address, simply press Enter to type your next address in the next line.

  • Page 86: Using The Soft Keyboard

    Using the Soft Keyboard In the E-mail main screen, the soft keyboard is used to enter your e-mail address, or message in the text field. To use the soft keyboard, Whenever there is a soft keyboard icon shown in the blank field, for example, the following Subject field on the E-mail screen, touch anywhere on the blank field to bring up the soft keyboard.

  • Page 87: Using The Address Book

    Using the Address Book To select e-mail addresses, Touch the Address Book icon on the E-mail main screen. The following Address Book screen appears. Touch an e-mail address to select it. The selected one will be highlighted. (You may touch another address for multiple selections.) Touch OK to return to the E-mail main screen.
  • Page 88 To search an e-mail address or a group, On the Address Book main screen, touch Search to prompt the following E-mail Search screen. Choose your search type. (All means to search the addresses from current Address Book of the product. LDAP means to search the addresses from an external address book on a LDAP server.) Enter your search string via the soft keyboard.

  • Page 89: Sending Your Document To Filing Servers

    Sending Your Document to Filing Servers Before sending your document to destination servers, you should set up a few folders first to speed up the process. A folder contains a list of parameters such as your filing protocol, directory, file name and other scanning parameters. On how to set up a new folder, please refer to the preceding section, “Adding a New Folder By the Product’s Web page”...

  • Page 90: Advanced Operation

    Advanced Operation Using Special Settings Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass. Press the Folder button on the control panel. The LCD-display prompts the following Folder main screen. Choose a folder to place your scanned image. - Or you may use the Up-arrow or Down-arrow button to scroll from the list.
  • Page 91 Setting Descriptions Basic Item Description Resolution Choose scanning resolution for your scanned document. The higher the resolution, the greater details for the scanned image yet it requires more disk space. Choice: 75, 100,150, *200, 300, 400, 600 dpi. Original Choose your original paper size. Size Choice: A4, Letter, A5, B5, Legal.
  • Page 92 Report to Enter an e-mail address if you wish to send the filing report E-mail to the e-mail. Create a Choose ON to enable the server to create a subfolder when Subfolder sending the scanned image to the destination server. (Check if you are authorized to write under the destination server.) Choice: ON, *OFF...
  • Page 93 Scan Options Item Description Color File format for documents to be sent in colors via filing from the product. Choice: 1. File Format: *PDF, JPEG, TIFF, JPEG_EXIF, MTIF(Multi-page TIFF) Note: Choose MTIFF or PDF when you need to scan multi-page document and convert it to a single image file.

  • Page 94: Adding A New Folder

    Adding A New Folder If your location to save current scanned document is not in current Folder list, add a new one by touching the Add New Folder button. This prompts the following New Folder screen. The New Folder screen contains server and scanning parameters that are almost the same with the parameters of Folder Template except the Folder Name.
  • Page 95 Port # Enter the port number for the server which you want to store your scanned document. Default value: FTP:21, HTTP:80, CIFS:139, HTTPS:443 If the default value is different from the real case, input the correct port number in this field. Touch anywhere on the “Port”...
  • Page 96 File format for the scanned documents to be sent in Color File colors via filing from the product. Format Choice: File Format: *PDF, JPEG, TIFF, JPEG_EXIF, MTIF(Multi-page TIFF) Note: Choose MTIFF or PDF when you need to scan multi-page document and convert it to a single image file.

  • Page 97: Faxing Your Scanned Document

    Faxing Your Scanned Document Important! Before faxing your document through the MFP, make sure that you have installed a telephone line on the MFP. Refer to Chapter 2 on how to connect a telephone line. Basic Operation Using the default settings Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass.
  • Page 98 Note: If you make a mistake during the process, press the Stop button on the control panel to cancel the operation. Up to 20 characters can be entered in the Fax Number field and some characters such as “-” and “P” (a 2-second pause) are supported. When entering a phone number from the numeric keypad, include any PSTN access number (number to access the public telephone line, usually a 9 or 0), area codes, and the telephone number.

  • Page 99: Advanced Operation

    Advanced Operation Using Special Settings Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass. Press the Facsimile button on the control panel to prompt the Fax main screen. The Phone Book button Backspace button Enter the fax number with the numeric keypad on the control panel.
  • Page 100 Click the More Setting tab to prompt the More Setting screen. Check if you wish to use Delay Send, Polling Reception or the Overseas Mode. (For more information about the settings, please see the setting descriptions below.) Press the B&W Start or the Color Start button to send your document(s) in black and white.

  • Page 101: Canceling A Fax Job

    Canceling a Fax Job To cancel a fax during scanning, When the original documents are still scanning, press the Stop button to cancel sending the fax. To cancel a fax during waiting, If you wish to cancel a previous set delayed sent fax, touch the Cancel Fax Job tab to prompt the following Cancel Fax Job screen.

  • Page 102: Using The Phone Book

    Using the Phone Book To select a fax phone number or a fax group, In the Fax main screen, press the Phone Book icon to prompt the Phone Book screen. To choose a phone number or a group, you may use -Touch the name of an individual phone number or a group shown in the screen that you wish to fax your scanned document.

  • Page 103: Scanning Your Documents

    Scanning Your Documents System Requirements • IBM compatible PC (Pentium or later); • Microsoft Windows 2000, Windows XP, Windows Vista • A USB (universal serial bus) port • At least 100M bytes of free hard disk space • At least 128M bytes of system memory •...
  • Page 104 USB Port USB Cable 7. The computer should detect a new USB device and prompt a “New Hardware Found” message. 8. In Windows 98SE or Windows ME, confirm that the “Search for a better driver.” is selected and click the “Next” button. In Windows XP, click the Next button to continue.

  • Page 105: Scanner Operation

    Scanner Operation Start your scanning application. Pull down the File menu and choose Select Source. If the Select Source command is not available on the File menu, see your application’s user’s guide to determine how the TWAIN link is used. A dialog box with a list of scanning sources appears.

  • Page 106: A Glance Of The User Interface

    A Glance of the User Interface 1. Scan Method Choice: ADF/Multipage, Flatbed. 2. Image Type Choice: Black & White, Halftone1-4, Diffusion, 8-Bit Gray, 24-Bit Color, 48-Bit Color. Choice: 50, 72, 100, 144, 150, 200, 300, 600, 1200 3. Resolution (dpi). 4.

  • Page 107: Using The Basic Features

    Using the Basic Features Choosing Your Scan Method Choice: Flatbed: Used to scan a single page on the flatbed, for example, pages from newspaper clipping, paper with wrinkles or curls. ADF/Multipage: Select this setting if you need to scan multi-page document from the automatic document feeder (ADF).
  • Page 108 Determining a Proper Resolution A proper resolution reproduces a clear image with good details. The resolution is measured by dots per inch (dpi). Adjusting the Brightness and Contrast Brightness Adjusts the lightness or darkness of an image. The higher the value, the brighter the image.
  • Page 109 Enhancing Your Image 1. Descreen Eliminates the moire patterns* commonly found in printed matter. 2. Sharpen Sharpen the scanned image. Before Descreen After Descreen Before Sharpen After Sharpen *Moire pattern: An undesirable pattern in a color printing resulting from incorrect screen angle of overprinting halftone. Color Adjustment Adjusts the color quality of the image so that it comes close to the original.

  • Page 110: Using The Advanced Features

    Auto Level Automatically adjusts the highlight and shadow areas of the scanned image to optimize your image. Normal After Auto Level Using the Advanced Features The Switch button 1. Click the button to pop up the advanced settings bar at the right side. The advanced settings include Highlight/Shadow, Hue/Saturation/Lightness, Curve, Color...
  • Page 111 Adjusting Highlight/Shadow Levels Highlight refers the lightest point in a scanned image while shadow refers the darkest point. Using Highlight and Shadow tool together allows you to extend the range of color and reveal more details in a gray or color image. 1.
  • Page 112 When the value of highlight and shadow change, the image changes accordingly. Highlight: 255/Shadow: 0(Normal) Highlight: 210/Shadow:10 Highlight: 200/Shadow:0 Highlight: 255/Shadow: 50 Adjusting the Brightness Curve Adjusts the midtones of the image without dramatically altering then lightest and the darkest areas. When the curve is moved up or down, the image turns brighter or darker.
  • Page 113 Changing Color Hue/Saturation/Lightness Improve your image by changing the level of hue/saturation/lightness. (1). Hue Adjust the hue by moving the triangle to the right or left. (Note the level of intensity for the color will be changed simultaneously when the hue adjustment is made).
  • Page 114 Using Color Balance The Color Balance allows you to obtain an optimal image quality. Move the pointer toward Red, the image turns into a reddish hue. Move the pointer toward Green, the image turns into a greenish hue.
  • Page 115 Color Drop-out Click the button and a dialog box in below will be displayed. This dialog allows you to remove one of the R (Red), G (Green), or B (Blue) color channel. This function is particularly useful when you need to convert text using OCR software. Note that this function supports only black &...
  • Page 116 Custom Settings Click the Custom Settings button to access a dialog box where you can save your scan settings and configuration settings. There are two tabs: Scan Settings and Configuration Settings. Scan Settings The Scan Settings tab allows you to save your scanning feature settings in a file, load an existing file, or delete an existing file.
  • Page 117 Configuration Settings The Configuration Settings tab allows you to customize some special settings. Energy Saving Mode—checks the Enable box to enable energy savings. You can specify a time delay in the Minutes box. Click the Apply button to save the changes. The default setting is 15 minutes. Hint Setting—check the Show Hints box if you want to have flags that show the name of an item appear when you place the mouse cursor on an item in the dialog box.

  • Page 118: Using Other Tools

    Using Other Tools 1. Measuring Unit A reminder of the measuring system in use. By clicking the button, you can change the measuring unit. Choice: Inch, cm, Pixel. 2. Paper Size Provide frequently used scan sizes. Choice: Card 4”x2.5”, Photo 5”x3”, Photo 6”x4”, B5, A5, A4, Letter, and Scanner Maximum.

  • Page 119: Printing Your Document

    Printing Your Document For the detailed instructions on using the print function, see the manual (Hardware Guide, Software Guide) provided with the printer. The options and the software supported for this machine's print function are listed below. When reading the manual supplied with the printer, skip the sections for unsupported options and software.

  • Page 120: Troubleshooting

    Troubleshooting Information Message Information Messages During Scanning and Copying Message Action Home sensor Restart your product. error If the code still appears, contact your nearest dealer. Lamp error Restart your product. If the code still appears, contact your nearest dealer. ADF paper jam ADF paper jam.

  • Page 121: Information Messages During Networking

    Information Messages During Networking Message Action The connection has failed. Ping the IP address of the product from another Please check network settings. PC in DOS prompt. For example, type “Ping 10.1.20.144” in Dos prompt. If the product has The address is invalid. no response, then perform the following steps.

  • Page 122: Information Messages During E-Mailing

    Information Messages During E-Mailing Message Action Sequence error Reboot the machine, and try later. If the error is still there, contact your nearest dealer. Device internal failure Reboot the machine, and try again. If the error is still there, contact your nearest dealer. Failed to connect mail server Contact your network administrator for further help.
  • Page 123 Command parameters not Check if the Device Name is valid. The Device implemented Name can be found in User Tools>General. Or you may contact your network administrator for further help. Authentication requires Contact your network administrator on mail server’s authentication mechanism. Choose SMTP authentication for E-mail security or turn off the mail server’s authentication and try again.

  • Page 124: Information Messages During Filing

    Information Messages During Filing Meaning Action Can not create a Make sure you have the privilege. subfolder. Device internal Reboot the machine, and try later. If the error is still there, failure contact your nearest dealer. Failed to connect Make sure the FTP server is not shut downing and port number is FTP server.
  • Page 125 CIFS fail to create Make sure you have full control privilege on this network share. file. CIFS send data Check your network administrator for help. error CIFS failed to send Make sure you have full control privilege. file attribute. HTTP unauthorized This HTTP server needs authorization. Make sure your account has correct authorization.
  • Page 126 LDAP server login Check login name and password. error LDAP server IP Check IP address of LDAP server. Or contact your network error administrator for help. LDAP port error Check if the port number is correct. LDAP user Check if the password is correct. password error...

  • Page 127: Information Codes During Faxing

    Information Codes During Faxing Please note when a problem occurs during faxing, only “Communication Error” will be shown in the LCD-display. The information codes which indicate possible causes will only be shown in the Fax Activity Report. To print the Fax Activity Report, simply select “Yes”...
  • Page 128 0213 Your fax machine receives wrong fax message from the remote fax machine. Please try again or use another line. 0215 Your fax machine receives wrong fax message from the remote fax machine. Please try again or use another line. 0225 The line quality is poor.

  • Page 129: Clearing A Paper Jam

    Clearing a Paper Jam In the event of a paper jam, follow the procedures below to remove the paper: 1. Gently open the ADF front cover to the left. 2. Carefully pull the paper out of the ADF unit. 3. Close the ADF front cover. The product is now ready to use. ADF Front Cover...

  • Page 130: Removing The Abnormal Line Image

    Removing the Abnormal Line Image When the scanned image is with abnormal lines on it, clean the white area on the glass as indicated below with a clean lintless cloth. White Area...

  • Page 131: When A Job Is Not Performed

    When a Job is Not Performed If you are not able to carry out your job, it may be that the machine is being used by another function. Wait until the current job is completed before trying again. In certain cases, you can carry out another job using a different function while the current job is being performed.

  • Page 132: Troubleshooting When Using The Printer Function

    Troubleshooting When Using the Printer Function Q. An error message appears when the properties dialog box for the printer driver is opened. A. Disable bidirectional communication in the properties dialog box for the printer driver. On the Start menu, click Printers and Faxes. Click the icon of the printer you want to use.

  • Page 133: Maintaining Your Machine

    Maintaining Your Machine Cleaning the Glass The product is designed to be maintenance-free. However, it still needs to be cleaned occasionally to ensure optimum image quality and performance. To clean the glass, Open the document cover as shown below. Dip a soft clean cloth with isopropyl alcohol (95%). Gently wipe the document glass and the white sheet beneath the document cover to remove the dust or any toner particles.

  • Page 134: Cleaning The Lcd-Display

    Cleaning the LCD-display To clean the display surface, use a soft cloth, either dry or moistened with neutral detergent or ethanol. Do not use any organic solvents, acid or alkali solution. LCD-display...

  • Page 135: Cleaning The Adf

    Cleaning the ADF From time to time the pad assembly and feeding rollers may become contaminated with ink, toner particles or paper dust. In this case the product may not feed documents smoothly. If this occurs please follow the cleaning procedures to return your machine to its original state.

  • Page 136: Replacing The Adf Snap-In Pad

    Replacing the ADF Snap-in Pad After scanning approximately 30,000 pages through the ADF, the pad may be worn out and you may experience problems with document feeding. In this case, it is highly recommended to replace the pad module with a new one. For ordering the pad module, please consult your nearest dealer and follow the procedure below to replace it.

  • Page 137: Appendix

    Appendix Managing the Address Book The product’s Java-Manager is a convenient and effective browser-based tool to manage the address book of the product remotely. Since only the administrator can manage the address book, it is highly recommended that the administrator read this chapter before manage the product.
  • Page 138 3. Click Address Book Manager and you will be prompted to enter a password. 4. Click Login since the machine is shipped with no specific login name and password to prompt the Address Book Manager screen. (You can assign your password later.) 5.
  • Page 139 7. Click Update to permanently save the new e-mail address, or Exit to leave without saving the address. Note: Up to 300 e-mail addresses can be entered in the Address Book.

  • Page 140: Modifying An E-Mail Address

    Modifying an E-mail Address To modify an e-mail address, 1. Repeat Step 1 to Step 4 from the previous section, Adding an E-mail Address. The Address Book Manager dialog appears. 2. Choose the address you want to modify from the list and choose Modify to prompt the Modify an E-Mail Address dialog box.
  • Page 141 Click Update to temporarily save the latest data, or Cancel to return to the Address Book Manager screen. Click Update to permanently save all the latest changes, or Exit to leave without saving any latest change.

  • Page 142: Deleting An E-Mail Address

    Deleting an E-mail Address To delete an e-mail address, Repeat Step 1 to Step 4 from the previous section, Adding An E-mail Address. The Address Book Manager dialog appears. 2. Choose the address you want to delete from the list and then choose Delete to erase the address.
  • Page 143 Note: You can make multiple selections by choosing one email and then pressing the Shift key to delete them at once.

  • Page 144: Adding A New Group

    Adding A New Group To send multiple addresses simultaneously at one time, you can create address group to speed up the process. Up to 99 addresses can be included in one group and a total of 20 groups can be created in the Address Book. To add a new group, Repeat Step 1 to Step 4 from the previous section, Adding An E-mail Address.
  • Page 145 3. Enter your group name. 4. Choose the address from the right side and click to add a member to the group. 5. Click Add to temporarily save the latest data, or Cancel to return to the Address Book Manager screen.
  • Page 146 6. Click Update to permanently save all the latest changes, or Exit to leave without saving any latest change.

  • Page 147: Modifying A Group

    Modifying a Group To modify a group, In the Address Book Manager screen, click the Group icon and choose Modify to prompt the Modify a Group Set dialog box. Or you may double click the group to prompt the Modify a Group Set dialog box. Modify your group information.
  • Page 148 Click Update to permanently save all the latest change on the product, or Exit to leave the screen without saving any latest change.

  • Page 149: Deleting Groups

    Deleting Groups To delete a group, In the Address Book Manager screen, click the Group icon and choose a group you wish to delete. Click Delete to erase the group. A Confirmation dialog box appears to confirm your deletion. Click OK to delete or Cancel to exit. Click Update to permanently save all the latest data on the product, or Exit to leave the screen without saving any latest data.

  • Page 150: Managing Fax Phone Book

    Managing Fax Phone Book With the Fax Phone Book, you can send your scanned documents simultaneously to multiple fax machines to increase your efficiency. The Fax Phone Book allows you to create up to 200 phone numbers and 20 phone groups to save the time entering your number.

  • Page 151: Deleting Or Modifying Phone Numbers

    5. Click Update after completing your entry or Exit to leave the screen without saving your changes. Deleting or Modifying Phone Numbers To delete or modify current phone number, simply make your changes in the Phone Book Manager screen and then click Update to save the changes.

  • Page 152: Adding A New Fax Group

    Adding a New Fax Group Please note up to 50 phone numbers can be included in a fax group and up to 20 groups can be created in the Phone Book. To add a new group, In the Phone Book screen, click Phone Group at the upper right corner to prompt the following Phone Group List screen.

  • Page 153: Modifying A Phone Group

    Click Add to save your settings and return to the Phone Group List screen. Modifying a Phone Group To modify a phone group, In the Phone Group List screen, click the group which you wish to modify. In the Modify a Group Set screen, enter your changes and then click Update to save your settings and return to the Phone Group List screen.

  • Page 154: Account Management

    Account Management This chapter is specifically targeted to the persons who are responsible for the administration of the product. If you are the administrator of this product, please read this chapter before using the product. This chapter describes how to set up the Account Management. If you wish to assign local users and their privileges in using the individual product feature such as the Copy, E-mail, Folder, or the Fax function, you must set up accounts in the Account Management.
  • Page 155 3. Click Account Management and you will be prompted to enter a password. 4. Click Login since the machine is shipped with no specific login name and password to prompt the Account Management dialog box. (It is suggested to assign a password later for effective management.) 5.
  • Page 156 Once you have chosen either one of the Local, SMTP server, LDAP server, or HTTP server as your security type. You need to set each local user’s login name and password. To create a new account, click the Account List tab to open the following Account List dialog box, as shown below. Click the New Account button to open the New Account dialog box, as shown below.
  • Page 157 Define the user’s privilege in using the product. Function Check the name of function to be allowed to perform. For example, the administrator allows the user, Bess, to perform the Copy, E-mail, and Fold function, but does not allow him to use the Facsimile function. The New Account settings are demonstrated as below.
  • Page 158 Edit: If you wish to edit a specified local user, choose the account from the account list and then click the Edit button to prompt the Edit Account screen. Modify the required changes and then click Update to save the settings or Cancel to return to the Account Management screen without saving any latest changes.

  • Page 159: Specifications

    Specifications Items Specification General Specifications Regulatory Model IS800C/Aficio IS800C Type A4 Flatbed with ADF Memory Size System: 64Mbytes, Image:64Mbytes Flash Memory Size 8.5 Mbytes Cold Cathode Fluorescent Lamp Light Source Color Output Quality 24 bits Color, 8 bits Gray 4 bits CMYK, 1 bit mono Optical Resolution 600х600 dpi Network Connection...
  • Page 160 Specification of Auto Document Feeder Type U-shape Capacity 50 sheets (Xerox 4024 DP 20lb paper) Dimensions (W x D x H) 434 x 292 x 177 mm Weight 1.6 Kg Document Size Width:4.5”~ 8.5” Length: 5.5” ~ 14” Paper Feed Face Up Paper Weight 16 lb ~ 28 lb (60g/m2 ~ 105 g/m2)
  • Page 161 Paper saving(N-Up) 1 in 1, 2 in 1, 4 in 1 (landscape), 4 in 1 (portrait) Collate Sort/Stack Duplex(printer) On/Off Network Specification Configuration Requirement IP address Subnet mask Gateway SMTP server/POP3 server FTP server Web server E-mail Specification Protocol SMTP, MIME, Mail Sever Authentication SMTP-AUTH, POP3 File format...
  • Page 162 Fax Specifications Compatibility ITU-T G3 (ECM) Modem Speed 33.6K Resolution Receive(dpi): 200x100, 200x200, 200x400 dpi Send(dpi): 200x100, 200x200 Compression MH, MR, MMR Transmission Speed Approx. 3sec.(*1) Page Memory 2.0 MB in Flash Speed Dial 200 sets Error Correction Mode Contrast Control 7 Levels Monitor Speaker Busy Tone Detection...

  • Page 163: Index

    Index Account List, 149 DHCP server, 9 Account Management, 48, 147 Digital Copying, 1 ADDING A NEW FAX GROUP, 145 DNS, 9 ADDING A NEW FAX NUMBER, 143 Duplex ADDING A NEW GROUP, 137 Off, Short Edge, Long Edge, 36, 73 ADDING AN EMAIL ADDRESS, 130 Energy Saver, 17 ADDRESS BOOK, 80...
  • Page 164 In the ADF, On the Glass, 67 POP3, 9 Making Copies, 70 PSTN, 43 Managing the Address Book quality type Adding an Email Address, Modifying an Standard, Fine, Extra Fine, Photo, 93 resolution, 76 Email Address, Deleting an Email RESOLUTION, 101 Address, 130 Saturation, 106 MIRROR FUNCTION, 101...

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