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Ricoh Type 480 Scanner Reference

Ricoh scanner option operating instructions
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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the "General Settings Guide" before using the machine.
Scanner Option
Getting Started
Sending Scan Files by E-mail
Sending Scan Files by Scan to Folder
Storing Files
Delivering Scan Files
Using the Network TWAIN Scanner Function
Configuring/Registering Scan Settings
Troubleshooting
Initial Scanner Setup
Appendix
Type 480

Operating Instructions

Scanner Reference

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Summary of Contents for Ricoh Type 480

  • Page 1: Operating Instructions

    Scanner Option Operating Instructions Scanner Reference Getting Started Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Storing Files Delivering Scan Files Using the Network TWAIN Scanner Function Configuring/Registering Scan Settings Troubleshooting Initial Scanner Setup Appendix Type 480...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Manuals For This Machine

    ❖ ❖ ❖ ❖ Copy Reference Describes operations, functions, and troubleshooting for the machine's copier function. ❖ ❖ ❖ ❖ Scanner Reference (Scanner Option Type 480) (this manual) (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scan- ner function.
  • Page 4 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner Driver and Utilities". • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of DeskTopBinder Lite, and the operating envi- ronment for DeskTopBinder Lite in detail.

  • Page 5: Table Of Contents

    Control Panel... 3 Network Scanner...5 E-mail ... 5 Scan to Folder... 6 Store... 7 Network Delivery Scanner... 8 Network TWAIN Scanner ... 9 Installing Software ... 10 Quick Install... 10 TWAIN Driver ... 10 DeskTopBinder ... 11 User Authentication... 12 User Code Authentication (Using the Control Panel)...
  • Page 6 7. Configuring/Registering Scan Settings Specifying Scan Settings ... 73 Specifying the Orientation and Output Tray of the Original ...75 For E-mail, Scan to Folder, and a Network Delivery Scanner...75 For a Network TWAIN Scanner...76 Scanning Multiple Pages into a Single File ... 77 When a Time Limit Is Specified for Additional Originals ...77...
  • Page 7 Administrator Tools ...103 10.Appendix Relationship between Resolution and original size ... 105 When Using for E-mail, Scan to Folder, or Store, or as a Network Delivery Scanner ...106 When Using as a Network TWAIN Scanner...108 Placing Originals... 109 Software Supplied on CD-ROM ... 110 Table of files...

  • Page 9: How To Read This Manual

    Names of Major Options Major options of this machine are referred to as follows in this manual: • Scanner Option Type 480 → scanner option The following software products are referred to using a general name: • DeskTopBinder Lite and DeskTopBinder Professional •...

  • Page 11: Getting Started

    ❒ This key is inactive while scanning or setting scanner defaults. { { { { Interrupt} } } } key Press this key to interrupt the scanner mode and to activate the copy mode. Main power indicator and power indicator The main power indicator lights up when the main power switch is set to on.

  • Page 12: Operation Switch

    Press the { { { { Copy} } } } , { { { { Document Server} } } } , or { { { { Scanner} } } } key to activate the respective function. The display content changes ac- cordingly.

  • Page 13: Network Scanner

    By installing the scanner option, the machine can be used as a network scanner. As a network scanner, the machine can send e-mail, send files to the FTP server or the shared folders of client computers, store scan files, operate as a network delivery scanner, and operate as a network TWAIN scanner.

  • Page 14: Scan To Folder

    Getting Started Scan to Folder A scan file can be sent to the FTP server folders or the shared Windows folders on the same network. Reference p.31 “Sending Scan Files by Scan to Folder” This machine A scan file can be sent to the FTP server folders using FTP or to the shared Win- dows folders using SMB.

  • Page 15: Store

    For details about DeskTopBinder, see the DeskTopBinder manuals. See p.i “Manuals for This Machine”. For details about Web Image Monitor, see the Web Image Monitor Help. Network Scanner Client computer A stored file can be viewed, copied, or deleted by connecting to the machine us- ing DeskTopBinder.

  • Page 16: Network Delivery Scanner

    Reference p.57 “Delivering Scan Files” Note ❒ To use the delivery scanner function, a delivery server installed with the ScanRouter delivery software is required. ❒ When the ScanRouter delivery software is used, the machine can also deliver scan files using e-mail, store scan files in the document management server.

  • Page 17: Network Twain Scanner

    ❒ When using the machine as a network TWAIN scanner, it is not necessary to press the { { { { Scanner} } } } key on the control panel. When the TWAIN Driver be- comes active on a client computer, the display automatically switches to the following screen.

  • Page 18: Installing Software

    Windows NT 4.0, log on as an Ad- ministrators group member. TWAIN Driver To use the machine as a network TWAIN scanner, it is essential to in- stall the TWAIN Driver on a client computer. If an application that su pp orts...

  • Page 19: Desktopbinder

    [Pro- gram] on the [Start] menu. Help can be displayed from here. ❒ Notes on using the network TWAIN scanner are provided in “Readme.txt”. Be sure to read them before use. Installing Software DeskTopBinder...

  • Page 20: User Authentication

    Getting Started User Authentication When user authentication (User Code Authentication, Basic Authentication, Windows Authentication, or LDAP Authentication) is set, the authentica- tion screen is displayed. Unless a val- id user name and password are entered, operations are not possible with the machine. Log on to operate the machine, and log off when you are finished operations.

  • Page 21: Log Off (Using The Control Panel)

    Log Off (Using the Control Panel) Follow the procedure below to log off when Basic Authentication, Windows Authentication, or LDAP Authentica- tion is set. A A A A Press { { { { User Tools / Counter} } } } . B B B B Press [Logout].

  • Page 22: Programming E-Mail Addresses And Folders

    Getting Started Programming E-mail Addresses and Folders You can program e-mail addresses and folders using Address Book Manage- ment in the Administrator Tools menu under System Settings. You can also register the programmed e-mail addresses and folders in a Group. Note ❒...

  • Page 23: Specifying How To Start Scanning

    { { { { Start} } } } key does not light. However, in the following situations, press the { { { { Start} } } } key. • When you print the scanner journal • Right after you remove misfed paper •...
  • Page 24 Getting Started...

  • Page 25: Preparation For Sending By E-Mail

    2. Sending Scan Files by E-mail Scan files can be sent from this machine to specified destinations using the e- mail system. This chapter explains the preparation for sending files by the e-mail system, various display screens, procedures for sending, and how to check the sending results when this function is used.

  • Page 26: E-Mail Screen

    Sending Scan Files by E-mail E-mail Screen The e-mail is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like Destination field Displays the selected destination.

  • Page 27: Sending Scan Files By E-Mail

    Procedure for Sending E-mail A scan file is sent after scan settings and destinations are specified. A A A A Press the { { { { Scanner} } } } key. Note ❒ The illustration is an example. The actual appearance may be different.
  • Page 28 Sending Scan Files by E-mail Note ❒ Destinations in the destination list and registration numbers must be registered in advance in [System Settings]. For details, see “System Settings”, General Settings Guide. ❒ For details about the maximum number of destinations that can be selected for each transmis- sion, see p.112 “E-mail”.
  • Page 29 Manual entry of an e-mail address A Press [Manual Input]. The soft keyboard appears. Note ❒ Depending on the security settings, [Manual Input] may not be displayed. B Enter the e-mail address. Note ❒ For details about the maxi- mum number of characters that can be entered, see p.112 “E-mail”.
  • Page 30 Sending Scan Files by E-mail ❒ It is necessary to differentiate between uppercase and low- ercase letters. D Press [OK]. E Select a destination. F Press [Exit]. Searching for a destination in the LDAP server A Press [ B Press [Search LDAP]. C Press [Select Server].
  • Page 31 ❒ When the search condition [Name] is used for searching, whether the first name or sir- name is searched for de- pends on the setting made by the administrator. For exam- ple, if you want to search for "John Doe", enter "John" or "Doe"...
  • Page 32 Sending Scan Files by E-mail Note ❒ An e-mail address found in a search can be registered in the list. Press [ProgDest], and a screen for entering the e- mail address appears. For more information, see Gener- al Settings Guide. Checking selected destinations A Use the destination field at the top of the screen to check...
  • Page 33 B Select the sender. Note ❒ When a protection code has been set, a screen for entering the protection code appears after selecting the sender. En- ter the protection code, and then press [OK]. If the protec- tion code you entered is cor- rect, the sender nam e is displayed.
  • Page 34 Sending Scan Files by E-mail C Press [User (Dest.) Name]. The soft keyboard appears. Note ❒ To search for an e-mail ad- dress, press [E-mail Address]. D Enter part of the sender name. Note ❒ Enter the first character or characters of the sender name.
  • Page 35 B Press [Attach Subject]. C Select the subject [Urgent]. D Press [Manual Input]. The soft keyboard appears. E Enter the subject “New prod- uct appearance”. F Press [OK]. G Press [OK] twice. L L L L Enter a message if necessary. Note ❒...

  • Page 36: Simultaneous Storage And Sending By E-Mail

    Sending Scan Files by E-mail D Enter the message “Thank you for what you did yesterday”. E Press [OK] three times. M M M M Place originals. Reference The procedure for placing origi- nals is the same as that for plac- ing originals for copying.
  • Page 37 E E E E Press [Store File]. F F F F Make sure [Send & Store] is select- G G G G Specify file information if neces- sary. Reference For details about specifying file information, see p.45 “Specify- ing file information”. H H H H Press [OK].

  • Page 38: Checking The E-Mail Results

    ❒ For details about the maximum number of sending operations that can be checked, see p.102 “Print & Delete Scanner Journal”. ❖ ❖ ❖ ❖ Items that can be checked • Date / Time The date and time the e-mail was sent or the date and time “Error”...

  • Page 39: Sending Scan Files By Scan To Folder

    3. Sending Scan Files by Scan Scan files can be sent to the folders of the FTP server or the shared folders of Win- dows. This chapter explains the preparation for sending files by Scan to Folder, various display screens, procedures for sending, and how to check the sending results when this function is used.

  • Page 40: Scan To Folder Screen

    Sending Scan Files by Scan to Folder Scan to Folder Screen The Scan to Folder screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like Destination field Displays the selected destination.
  • Page 41 Note ❒ When the entire list does not fit on one screen, press [U U U U ] or [T T T T ] to scroll through the list. ❒ Group destinations are denoted by this symbol ( Preparation for Sending by Scan to Folder...

  • Page 42: Sending Scan Files By Scan To Folder

    Scan to Folder A scan file is sent after scan settings and destinations are specified. A A A A Press the { { { { Scanner} } } } key. Note ❒ The illustration is an example. The actual appearance may be different.
  • Page 43 • Enter the path for the folder of a client computer on the same network directly. • Specify the folder in the FTP server. • Select it from the client comput- ers on the same network. Note ❒ Destinations in the destination list and registration numbers must be registered in advance in [System Settings].
  • Page 44 Sending Scan Files by Scan to Folder Note ❒ To deselect a destination, press [U U U U Prev.] or [T T T T Next] to display the destination in the desti- nation field, and then press the { { { { Clear/Stop} } } } key. Manual entry of a path for the destination folder of the client computer on the same network...
  • Page 45 ❒ Though the connection test was successful, the machine may fail to transfer the file if writing authority is lacking or if there is not enough free space on the hard disk. M Check the connection test re- sult, and then press [Exit]. N Press [OK].
  • Page 46 Sending Scan Files by Scan to Folder Reference For details about the maxi- mum number of characters that can be entered, see p.113 “Scan to Folder”. K Press [OK]. L If entering a password to log on is required, press [Manual In- put] for [Password].
  • Page 47 Note ❒ Computer and shared folder names consisting of more than 12 characters cannot be displayed. ❒ If the client computer you want to select is not dis- played, press [Up One Level] to select another workgroup, and then search for the client computer.
  • Page 48 Sending Scan Files by Scan to Folder ❒ It is also possible to perform a combined search using [Search by Dest. Name] and [Search by Folder Name]. D Press [OK]. E Select a destination folder. F Press [Exit]. Checking selected destinations A Use the destination field at the top of the screen to check which destinations are select-...

  • Page 49: Simultaneous Storage And Sending By Scan To Folder

    ❒ When scanning multiple pages into a single file, place the next original. For details, see p.77 “Scanning Multiple Pages into a Single File”. Simultaneous Storage and Sending by Scan to Folder You can use the Scan to Folder func- tion and the storage function together.

  • Page 50: Checking The Scan To Folder Results

    ❒ For details about the maximum number of sending operations that can be checked, see p.102 “Print & Delete Scanner Journal”. ❖ ❖ ❖ ❖ Items that can be checked • Date / Time The date and time sending was requested or the date and time “Error”...

  • Page 51: Storing Files

    ❒ When a delivery server is added to the network, stored files can be delivered. You can store scan files and simultaneously deliver them with the network delivery scanner function, send it by e-mail, or send it by Scan to Folder. See p.50 “Sending Stored Files by E-mail or Scan to Folder, or Delivering”.

  • Page 52: Storage Procedure

    Storing Files Storage Procedure You can scan and store files. A A A A Press the { { { { Scanner} } } } key. Note ❒ The illustration is an example. The actual appearance may be different. B B B B Make sure that no previous set- tings remain.
  • Page 53 Reference The procedure for placing origi- nals is the same as that for plac- ing originals for copying. For details about placing originals, see “Placing Originals”, Copy Reference. Note ❒ To interrupt scanning, press the { { { { Clear/Stop} } } } key or press [Stop] on the display panel.
  • Page 54 Storing Files Specifying a file name Scan files are automatically named SCAN0001, SCAN0002, etc. If nec- essary, you can change the file name. A Press [File Name]. The soft keyboard appears. B Enter the file name. Reference For information about how to enter characters, see Gener- al Settings Guide.

  • Page 55: Displaying The List Of Stored Files

    Image Monitor. For details, see p.51 “Checking Stored Files from a Client Computer”. A A A A Press the { { { { Scanner} } } } key. Note ❒ The illustration is an example. The actual appearance may be different.

  • Page 56: Viewing The List

    ❒ Depending on the security settings, certain files may not be displayed. ❖ ❖ ❖ ❖ When using the network delivery scanner, e-mail, or Scan to Folder function ❖ ❖ ❖ ❖ When displaying information of a selected stored file...

  • Page 57: Searching For Files

    List of stored files Displays the list of stored files. Note ❒ The files that are stored by func- tions other than the scanner can be displayed by pressing the [Docu- ment Server] key. ❒ If the file is not displayed, press [U U U U Prev.] or [T T T T Next] to scroll through...

  • Page 58: Sending Stored Files By E-Mail Or Scan To Folder, Or Delivering

    Storing Files Searching by file name A A A A On the screen with the list of stored files, press [Search by File Name]. The soft keyboard appears. B B B B Enter the file name. Note ❒ It is necessary to differentiate between uppercase and lower- case letters.

  • Page 59: Checking Stored Files From A Client Computer

    D D D D Press [OK]. The e-mail, Scan to Folder, or net- work delivery scanner screen ap- pears. E E E E Switch the destination list if nec- essary.
  • Page 60 Storing Files Viewing a list of stored files using Web Image Monitor The stored files are displayed and can be checked also in Web Image Moni- tor. Note ❒ When you enter http:// (machine IP address)/ in the address bar of the Web browser on a client com- puter, Top Page of Web Image Monitor is displayed.

  • Page 61: Managing Stored Files

    Managing Stored Files Deleting Files You can delete files that are no longer needed. Limitation ❒ Files waiting for delivery cannot be deleted. Reference Using Web Image Monitor from a client computer, you can also de- lete the stored files. See General Set- tings Guide.
  • Page 62 Storing Files B B B B Press [Manage / Delete File]. C C C C Select the file for which you want to change the file information. Note ❒ When you select a password protected file, the password en- try screen appears. Enter the correct password, and then press [OK].
  • Page 63 Changing the password A Press [Change Password]. B Enter a new four to eight digit number as the password using the number keys. C Press the { { { { #} } } } key. Note ❒ To change the password, press [Change], and then enter a new one.
  • Page 64 Storing Files...

  • Page 65: Delivering Scan Files

    Important ❒ A delivery server in which the ScanRouter delivery software is installed is necessary to use the network delivery scanner function. Information about delivery destinations and senders must be registered first in the delivery serv- er. Also, connected devices should be configured in [Set I/O Device] of the Scan- Router delivery software.

  • Page 66: Preparation For Delivering

    Delivering Scan Files Preparation for Delivering To use the machine as a network delivery scanner, the preparation described be- low is required. Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN.

  • Page 67: Network Delivery Scanner Screen

    Network Delivery Scanner Screen The network delivery scanner screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display...

  • Page 68: Delivering Scan Files

    If necessary, you can select a sender and a subject. A A A A Press the { { { { Scanner} } } } key. Note ❒ The illustration is an example. The actual appearance may be different.
  • Page 69 Note ❒ The destination list is updated automatically. ❒ Depending on the security set- tings, certain destinations may not be displayed. Selecting a destination from the list A Select the destination. The selected destination is high- lighted and also is displayed in the destination field at the top of the screen.
  • Page 70 The symbols ( ) \ , ; : ” and spaces cannot be entered. For de- tails, see p.114 “The network delivery scanner function”. C Press [OK]. Note ❒ To deselect a destination, press [U U U U Prev.] or [T T T T Next] to display...
  • Page 71 Checking selected destinations A Use the destination field at the top of the screen to check which destinations are select- Note ❒ Press [U U U U Prev.] or [T T T T Next] to scroll through the list. Desti- nations are displayed in the order they were selected.
  • Page 72 ❒ For details about the maximum number of characters that can be entered, see p.114 “The net- work delivery scanner func- tion”. ❒ When a subject has been speci- fied, this information is added to the scan file.

  • Page 73: Simultaneous Storage And Delivery

    “Scanning Multiple Pages into a Single File”. Simultaneous Storage and Delivery You can use the network delivery scanner function and the storage function together. The scan file is delivered and at the same time is stored. Note ❒ This section explains mainly the procedure for simultaneous deliv- ery and storage.
  • Page 74 Delivering Scan Files E E E E Press [Store File]. F F F F Make sure that [Send & Store] is se- lected. G G G G Make settings for file informa- tion if necessary. Reference For details about specifying file information, see p.45 “Specify- ing file information”.

  • Page 75: Checking The Status Of Delivery

    “Done”, “Send- ing...”, “Waiting...”, “Error”, or “Cancelled”. A A A A Press [Scanned Files Status] on the network delivery scanner screen. Checking the Status of Delivery B B B B Check the displayed records. Note ❒ Depending on the security set- tings, certain records may not be displayed.
  • Page 76 Delivering Scan Files...

  • Page 77: Using The Network Twain Scanner Function

    TWAIN scanner is explained. Preparation for Using the Network TWAIN Scanner To use the machine as a network TWAIN scanner, the preparation described be- low is required. Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN.

  • Page 78: Scanning Originals

    This dialog box is called the scanner properties dialog box. Note ❒ The name of the scanner cur- rently being used is shown on the title bar of the dialog bo x. W h en m ult iple m a -...
  • Page 79 E E E E Place originals. Reference The procedure for placing origi- nals is the same as that for plac- ing originals for copying. For details about placing originals, see “Placing Originals”, Copy Reference. F F F F If you have further originals, re- E E E E peat Step G G G G...
  • Page 80 Using the Network TWAIN Scanner Function...

  • Page 81: Specifying Scan Settings

    7. Configuring/Registering This section describes how to specify scan settings, the orientation of the origi- nal, and the output tray of the original. In addition, this section describes the programming function by which you can register frequently used settings. Specifying Scan Settings A A A A Press [Scan Settings].
  • Page 82 Configuring/Registering Scan Settings ❖ ❖ ❖ ❖ Scan Size Select the size of the original to be scanned. When [Auto Detect] is selected, the auto detect function of the machine is used to set the origi- nal size. If you select [Custom Size], you can specify the vertical and hor- i z o n t a l d i m e n s i o n s o f t h e scanned area in millimeters.

  • Page 83: Specifying The Orientation And Output Tray Of The Original

    Also, specify the original's output tray. For E-mail, Scan to Folder, and a Network Delivery Scanner A A A A Select [Original Orientation] or [Origi- nal Exit]. Orientation selection...

  • Page 84: For A Network Twain Scanner

    B B B B Press [OK]. The current settings are displayed. For a Network TWAIN Scanner When using the network TWAIN scanner, make the setting using the TWAIN Driver. A A A A Open the Scanner Properties dia- log box.

  • Page 85: Scanning Multiple Pages Into A Single File

    Additional Originals In advance, specify the waiting time in seconds for placing the additional originals. In [Scanner Features], [Next Original Wait at Off], specify [Set Wait Time]. Reference ⇒ p.98 “Next Original Wait at Off” A A A A...

  • Page 86: When A Time Limit Is Not Specified For Additional Originals

    Output Tray of the Original” B B B B Select [Next Original Wait]. Note ❒ In [Scanner Features], if you set [Next Original Wait at Off] to [Con- tinuous Wait], [Next Original Wait] does not appear. Proceed to Step .
  • Page 87 Note ❒ Originals are scanned in or- der.Place them from the first page. Note ❒ The selected destination appears while scanning the originals. E E E E To scan additional originals, load them. Repeat this step until all originals are scanned. F F F F After all originals are scanned, press the { { { { #} } } } key.

  • Page 88: Programs

    ❒ You can use the settings registered in program No.10 as the initial mode by selecting [Program No.10] in [Change Initial Mode] of [Scanner Features]. ❒ Programs are not deleted by turning the power off or by pressing the { { { { Clear Modes} } } } key.

  • Page 89: Recalling A Program

    Recalling a Program A A A A Make sure the { { { { Scanner} } } } key is se- lected, and then press the { { { { Pro- gram} } } } key. B B B B B Recall].

  • Page 90: Changing The Program Name

    Configuring/Registering Scan Settings Changing the Program Name A A A A Make sure the { { { { Scanner} } } } key is se- lected, and then press the { { { { Pro- gram} } } } key.

  • Page 91: Troubleshooting

    This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions.

  • Page 92: When Stored Files Cannot Be Accessed

    Problems The network cannot be browsed when specifying the destination folder. The TWAIN Driver Cannot Be Started Problems The Scanner Properties di- alog box cannot be dis- played. Stored Files Cannot Be Edited Problems Stored files cannot be de- leted. File names and pass- words cannot be changed.

  • Page 93: Operations Are Not Possible When Messages Appear

    Operations are not possible when messages appear Problems Causes and solutions The destination list is being updated from the network using " Updating the des- SmartDeviceMonitor for Admin. Depending on the number of tination destinations to be updated, there may be some delay before you list...Please can resume operation.

  • Page 94: When A Message Is Displayed

    Troubleshooting When a Message Is Displayed When an Error Message Appears on the Control Panel Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if dis- played), and contact your service representative.
  • Page 95 , then press the Start key again. Exceeded max. E-mail size. Sending E- mail has been cancelled. Check [Max. E-mail Size] in Scanner Features. Exceeded max. file capacity. Delete the unnecessary stored files. Exceeded max. No. of search results which can be displayed.
  • Page 96 Troubleshooting Message Exceeded max. number of alphanumeric characters. Exceeded max. number of alphanumeric characters for the path. Exceeded max. number of files which can be sent at the same time. Reduce the number of the selected files. Exceeded max. number of files which can be used in Document Server at the same time.
  • Page 97 Message Memory is full. Cannot scan. The scanned data will be deleted. Memory is full. Do you want to store scanned file? Memory is full. Press [Send] to send the current scanned data, or press [Cancel] to delete. Original is being scanned by another function.
  • Page 98 Troubleshooting Message Selected file is currently in use. Cannot delete it. Selected files contain file(s) that the user does not have access privi- leges to. Please note that only the files with access privileges will be deleted. Sender's name is not selected. Please specify sender's name.
  • Page 99 Check whether the server is connected. The machine has not been set to al- low you to use the function. Consult an administrator. The required device for the scanner function cannot be identified cor- rectly. Contact your service repre- sentative.

  • Page 100: When An Error Message Appears On The Client Computer

    [Reenter the size within the range of xxxx to xxxx.] [Enter New Name.] [Error has occurred on the scanner. Scanning will be cancelled.] • If the message appears while operat- Causes and solutions Another user has logged on to the ma- chine.
  • Page 101 [No User Code is registered. Consult your system admin- istrator.] [Paper misfeed has occurred.] [Please call your service representative.] [Scanner function is not available. Check the device.] [Scanner is in use by another function.] [Scanner is not ready yet.] [Scanning has been aborted.] [Standby time reached.]...
  • Page 102 Troubleshooting...

  • Page 103: Initial Scanner Setup

    This section explains all required settings and procedures for using the machine as a network scanner. Reference First, see General Settings Guide to make basic settings, and then make scanner settings. For details about settings for e-mail, see "Connection and Setup", Network Guide.
  • Page 104 For explanations of settings, see p.101 “Send Settings”. Settings TWAIN Standby Time File Type Priority Compression (Black & White) Print & Delete Scanner Journal Delete All af- Print Scanner Journal Delete Scanner Journal Max. E-mail Size Divide & Send E-mail...

  • Page 105: Adjusting Scanner Features

    Adjusting Scanner Features In Scanner Features, you can make settings for basic operations when us- ing this machine as a scanner. Nor- mally, you can use the machine with its default settings. However, you can change the settings to suit your needs.

  • Page 106: Settings

    This section explains how to set the defaults for scan settings. The scan settings consist of the fol- lowing. For the table about settings and defaults, see p.95 “Scanner Fea- tures”. ❖ ❖ ❖ ❖ Default Scan Settings Various basic settings (scan type, resolution, image density, and scan size) can be set.
  • Page 107 ❖ ❖ ❖ ❖ Change Initial Mode Select [Standard] to use the stand- ard settings as the initial mode which is the mode of the machine immediately after the operation switch is turned on or modes are cleared or reset. Select [Program No.10] to use the set- tings stored in Program No.10 as the initial mode.
  • Page 108 Initial Scanner Setup Depending on how the original is positioned, the scan area will be as follows: The range of possible original sizes and scan sizes is as fol- lows: • Original Size X1: 210-914 mm (8.3”-36.0”) Y1: 210-15000 mm (8.3”-11.7”) •...

  • Page 109: Destination List Settings

    Document Server or a network delivery scanner, a scanning re- quest to the machine as a TWAIN scanner will switch the machine to the network TWAIN scanner func- tion. This setting determines the delay until the machine switches to the network TWAIN scanner func- tion.
  • Page 110 ❒ The actual time required for file transfer will vary depending on the file size and network load. ❖ ❖ ❖ ❖ Print & Delete Scanner Journal Up to 250 transmission/delivery results can be checked on this ma- chine. If the stored transmis-...

  • Page 111: Administrator Tools

    ❒ If you select [Store Only], "Store Only" appears in [Scanner Fea- tures], and files are only stored. ❒ If you select [Off], [Scanner Fea- tures] shows that nothing has been selected. If you want to store files, specify [Store File] for scanning.
  • Page 112 Initial Scanner Setup...

  • Page 113: 10. Appendix

    Relationship between Resolution and original size Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set. The relationship between the scanning resolution and the file size is shown be- low.

  • Page 114: When Using For E-Mail, Scan To Folder, Or Store, Or As A Network Delivery Scanner

    Appendix When Using for E-mail, Scan to Folder, or Store, or as a Network Delivery Scanner Horizon- tal meas- urement (length) (inches) Long 914 (36.0) length A0×2 841 (33.2) A1×2 594 (23.4) 841 (33.2) 36×44 914 (36.0) Engineer- 864 (34.0) ing E 30×42...
  • Page 115 Horizon- Vertical tal meas- measure- urement ment (length) (length) (inches) (inches) Engineer- 559 (22.0) 863.6 ing D (34.0) Architec- 457 (18.0) 609.6 ture C (24.0) Engineer- 432 (17.0) 558.8 ing C (22.0) Architec- 229 (9.0) 304.8 ture A (12.0) A1,A2,A3,A4 Double letter, Legal, Letter, Half letter ❍...

  • Page 116: When Using As A Network Twain Scanner

    Appendix When Using as a Network TWAIN Scanner The maximum resolution available for scanning is determined by the original's horizontal measurement (width). For example, the width of an A0 × 2 original is 841mm (33.2"). Since this is the same as an A0 original, both A0 × 2 and A0 orig- inals can be scanned at the same maximum resolution of 600 dpi.

  • Page 117: Placing Originals

    The original displayed on a computer When using the machine as a network TWAIN scanner, this is the standard orienta- tion for the TWAIN Driver. Normally, set the original this way. , but in the table below, a square original is...

  • Page 118: Software Supplied On Cd-Rom

    TWAIN Driver This driver is required to scan an original on the machine. To use the machine as a network TWAIN scanner, this driver must be installed. ❖ ❖ ❖ ❖ File storage folder The files are stored in the following folder on the CD-ROM provided with this...

  • Page 119: Desktopbinder

    • Function Palette Function Palette allows you to use functions such as the network TWAIN scanner, printing, printing preview, sending files by e-mail, or sending fax- es without starting DeskTopBinder. You must make settings in advance in [Extended Features...] to use Function Palette. For details, see manuals relat- ed to DeskTopBinder.

  • Page 120: Specifications For Transmission/Store/Delivery Functions

    Appendix Specifications for Transmission/Store/Delivery Functions Note ❒ Depending on the type or settings of the file or document, you may not be able to specify the destination or enter the maximum number of characters stated below. Transmission E-mail Maximum Number of Characters That Can Be Entered for E-mail Maximum Number of Destinations That Can Be Specified at Once...
  • Page 121 Scan to Folder Maximum Number of Characters That Can Be Entered for Scan to Folder Maximum Number of Destinations That Can Be Specified at Once Maximum Number of Destinations That Can Be Registered in the Destination List Maximum Transmittable Size When directly entering the destinations, up to 50 destinations can be specified.

  • Page 122: Store

    On the control panel, the first 16 characters are displayed. When viewing the stored files from a client computer using DeskTopBinder, all the entered characters can be viewed. This is the total number of files that can be stored under the scanner, copier, store, and printer functions. The network delivery scanner function...

  • Page 123: Specifications

    914mm (36.0"), A0R, B1R, A1R, A1S, B2R, B2S, A2R, A2S, B3R, B3S, A3R, A3S, B4R, B4S, A4R, A4S 600 dpi • E-mail/Scan to Folder/Store/Network Delivery Scanner Setting range: 150 dpi, 200 dpi, 300 dpi, 400 dpi, and 600 dpi • TWAIN Scanner...

  • Page 124: Index

    Mirror Image , 74 Mode , 76 Network delivery scanner , 8 Network Delivery Scanner Screen , 59 Network TWAIN scanner , 9 , 69 Next Original Wait at Off , 98 Number keys , 4 Operation switch , 4...
  • Page 125 Save , 71 Scanner Features , 95 Scanning Multiple Pages into a Single File , 77 Scanning originals , 70 Scan Settings , 95 , 98 Scan Size , 74 Scan to Folder , 6 , 31 , 113 Scan to Folder Screen , 32...
  • Page 126 B765-8707...
  • Page 127 Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Declaration of Conformity Product Name: Scanner Option Type 480 Model Number: 4800WD/LW411/A080/Aficio 480W Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with Part 15 of the FCC Rules.
  • Page 128 EN USA B765-8707...

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